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Combined Meeting of the Operations Committee & Audit, Finance And Combined Meeting of the Operations Committee & Audit, Finance and Administration Committee March 20, 2020 8:30 AM Open Session Agenda Notice of Meeting and Agenda Bi-State Development Combined Operations Committee and Audit, Finance and Administration Committee Meeting Friday, March 20, 2020 at 8:30 AM FY 2021-2023 Operating and Capital Budget Presentation Headquarters - Board Room, 6th Floor One Metropolitan Square, 211 N. Broadway, Suite 650 St. Louis, Missouri 63102 This location is accessible to persons with disabilities. Individuals with disabilities needing information or communication accommodations should call Bi-State Development at (314) 982-1400, for TTY access, call Relay 711. Sign language interpreter services or other accommodations for persons with hearing or speech disabilities will be arranged if a request for such service is made at least two days in advance of the meeting. Large print material, Braille material or other formats will also be provided upon request. Agenda Disposition Presentation 1. Call to Order Approval Chair Holman 2. Roll Call Quorum M. Bennett 3. Public Comment Information Chair Holman 4. Approval of the Minutes of the January 24, 2020 Approval Chair Holman Combined Operations and Audit, Finance & Administration Committees, Open Meeting 5. FY 2020 External Audit - Client Service Plan from Approval M. Vago / R. Duncan / RubinBrown A. Barnum 6. Bi-State Development Operating and Capital Budget FY Approval M. Vago / T. Fulbright / 2021 – 2023 L. Rusbarsky 7. Intergovernmental Agreement Between Bi-State Approval J. Mefford-Miller / Development and the Madison County Mass Transit M. Vago District 8. Contract Award – Paratransit Certification and Approval J. Mefford-Miller / Administrative Services L. Jackson / G. Smith / A. Parker 9. Title VI Program and Policy Updates Approval J. Mefford-Miller / J. Gershman 10. Sole Source Contract Renewal with Remix Software Approval J. Mefford-Miller / L. Jackson / G. Smith 11. Sole Source Contract Award – Public Address & Approval J. Mefford-Miller / Customer Information System (PA/CIS) Upgrade G. Smith 12. Contract Modification: New Flyer, To Purchase 14 Approval J. Mefford-Miller / Battery Electric Articulated Buses L. Jackson / D. Curry 13. Contract Award – Temporary Help Services Approval D. Bentz / G. Smith / L. Jackson Agenda Disposition Presentation 14. Revision to Board Policies – Section 10.060 – Board and Approval B. Enneking Committee Meetings 15. Potential Refunding of Bonds Issued to Finance Arch Approval T. Fulbright / A. Pope Motor Set Replacements 16. Letter of Agreement Between Bi-State Development and Approval M. Lamie The Jerry Costello Group, LLC for Consulting Services for the St. Louis Regional Freightway and Bi-State Development 17. State Safety Oversight – Public Transit Agency Safety Approval J. Cali Plan, Internal Audit Department Work Plan 18. Discussion Regarding Potential Refunding of Series 2013 Approval M. Vago Bonds for Savings 19. Treasury-Safekeeping Quarterly Accounts – Ending Information J. Cali December 31, 2019 20. Pension Plans, 401(k) Retirement Savings Program and Information C. Stewart OPEB Trust Investment Performance Update as of December 31, 2019 21. Financial Statements Information M. Vago 22. Treasurers Report Information T. Fulbright 23. Procurement Report 2nd Quarter – FY20 Information G. Smith 24. Operations Report Information J. Mefford-Miller 25. President/CEO Report Approval T. Roach 26. Unscheduled Business Approval Chair Holman 27. Call for the Dates of Future Board & Committee Meetings Information M. Bennett 28. Adjournment to Executive Session** Approval Chair Holman 29. Reconvene to Open Session Approval Chair Holman 30. Adjournment Approval Chair Holman **If such action is approved by a majority vote of The Bi-State Development Agency’s Board of Commissioners who constitute a quorum, the Board may go into closed session to discuss legal, confidential, or privileged matters pursuant to Bi-State Development Board Policy Chapter 10, Section 10.080 (D) Closed Records: Legal under §10.080(D)(1); Real Estate under §10.080(D)(2); Personnel under §10.080(D)(3); Health Proceedings under §10.080(D)(4); Employee Negotiations under §10.080(D)(5); Data Processing under §10.080(D)(6); Purchasing and Contracts under §10.080(D)(7); Proprietary Interest under §10.080 (D)(8); Hotlines under §10.080(D)(9); Auditors under §10.080(D)(10); Security under §10.080(D)(11); Computers under §10.080(D)(12); Personal Access Codes under §10.080(D)(13); Personal Information under §10.080(D)(14); Insurance Information under §10.080(D)(15); Rail, Bus, or Facilities Safety and Accidents under §10.080(D)(16) or Protected By Law under §10.080(D)(17). *Note: Public comment may be made at the written request of a member of the public specifying the topic(s) to be addressed and provided to the Agency’s information officer at least 48 hours prior to the meeting. No public comment shall be allowed by parties or their legal counsel in connection with any matter involving a pending bid protest, litigation, or legal matter. The following rules shall be observed: 1) All individuals shall state their name, address and topic for comment; 2) All individuals shall address the Chair and shall not proceed with public comment until recognized by the Chair; 3) No disrespectful language may be used or comments with respect to personalities shall be made; 4) An individual called to order by the Chair shall immediately desist from speaking until permitted to continue by the Chair; and 5) Public comment by an individual shall be limited to five minutes, unless permission to continue is given by motion adopted by the Board. Open Session Item 4 BI-STATE DEVELOPMENT COMBINED OPERATIONS / AUDIT, FINANCE & ADMINISTRATION COMMITTEE MEETING OPEN SESSION MINUTES January 24, 2020 Operations Committee Members in Attendance Michael S. Buehlhorn Derrick Cox – via phone Irma Golliday Vernal Brown Rose Windmiller Audit, Finance & Administration Committee Members in Attendance Aliah Holman, Chair Constance Gully Justin Zimmerman Herbert Simmons Fred Pestello – Absent Staff in Attendance Taulby Roach, President and Chief Executive Officer Barbara Enneking, General Counsel and Deputy Secretary Brenda Deertz, Executive Assistant to the President and CEO Myra Bennett, Manager of Board Administration Jim Cali, Chief Audit Executive D. Monroe, Metro Transit Terry Kostel, Safety Auditor II Andrew Ghiassi, Director of Safety & Chief Safety Officer Ted Zimmerman, Vice President, Marketing and Communication Scott Grott, General Manager MetroLink John Langa, Vice President Economic Development Mark Vago, Senior Vice President Chief Financial Officer Jerry Vallely, External Communications Manager Jamie Kenyon, General Maintenance Mechanic Patti Beck, Director Communications Virgie Chaffen, Director of Labor Relations Greg Smith, Vice President Procurement and Inventory Management Kelli Fitzpatrick, Sr. Internal Auditor/PT Angela Staicoff, Sr. Internal Auditor Gary Smith, Internal Auditor Victoria Potter, Controller Bi-State Development Combined Meeting of the Operations Committee and Audit, Finance & Administration Committee Open Session Minutes January 24, 2020 Page 2 of 13 Darren Curry, Chief Mechanical Officer Stephen Berry, General Manager Public Safety Tamara Fulbright, Sr. Director Financial Planning & Treasury Tim Nittler, Director Capital Projects Michael Gibbs, Manager Financial Operations – Admin & Business Operations Larry Jackson, Executive Vice President Administration Jessica Mefford-Miller, Executive Director Metro Transit Connie Welch, Manager Financial Operations – Transit Lisa Burke, Executive Assistant Chance Baragary, Project Director – Arch Virginia Alt-Hildebrandt, Manager Administrative Services Larry Rusbarsky, Director Financial Planning & Budget Carmen Brothers, Retirement Plan Manager David Toben, Director of Benefits Dawn Haney, Accountant III Julie Beiser, Manager of Receivables Kerry Kinkade, VP Chief Information Officer Tedessa Murray, Employee Relations Partner Andrea Jumper, Public Safety Research Analyst Kathy Brittin, Director of Risk and Absence Management Trenise Winters, General Manager MetroBus Sally Bender, Internal Auditor PT Karl Tyminski, Sr. Internal Auditor/PT Others in Attendance Catina Wilson, ATU Local 788 Reginald Howard, ATU Local 788 M. Schneider, West End Word Paul Hampel, St. Louis County Brian Kelly, KMOX Kim Cella, CMT Tom Sullivan Jim Wild, EWGCOG Craig Heller, Loop Trolley TDD Erica Brooks Mitch Eagles Misty Jordan Kae Pertan, STLPR Craig Danley, Local 788 Jason Terry, Gilmore & Bell Greg Dodson, Vector Bi-State Development Combined Meeting of the Operations Committee and Audit, Finance & Administration Committee Open Session Minutes January 24, 2020 Page 3 of 13 1. Open Session Call to Order 8:30 a.m. Chairman Holman called the Open Session of the Combined Operations / Audit, Finance & Administration Committee Meeting to order at 8:30 a.m. 2. Roll Call 8:30 a.m. Roll call was taken, as noted above. 3. Public Comment 8:32 a.m. Chair Holman noted that three speaker cards were submitted for today’s meeting. Mr. Mitch Eagles addressed the Board of Commissioners voicing opposition to the Loop Trolley. He stated that he feels that the Loop Trolley was the result of one man’s efforts, and is not a means of transit, but rather a “toy”. He stated that the project has failed miserably, and has now been shoved off onto Mr. Roach, to try to find a way to make it work. He stated that he appreciates Mr. Roach’s work and creativity
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