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Annual Inspection and Maintenance Resource Guide

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Annual Inspection and Maintenance Resource Guide Annual Inspection and Maintenance Resource Guide May 2021 SCHOOL TRANSPORTATION UNIT 201 East Colfax Avenue, Denver, CO 80203 303-866-6655/303-866-6656 http://www.cde.state.co.us/transportation Table of Contents Introduction .................................................................................................. 4 Vehicle Inspection Program ................................................................................ 5 Annual Inspection Requirements .......................................................................... 7 PM Brake Inspection and Documentation Requirements ............................................... 9 Brake inspector Requirements ............................................................................ 10 Certification ................................................................................................ 11 Introduction to the Hands-On Performance Test ...................................................... 17 Records, Documentation, and Retention............................................................... 37 Forms ......................................................................................................... 41 STU-13 CDE Annual Inspector Test Answer Sheet ..................................................... 41 STU-19 Hands-On Test check list ........................................................................ 41 STU-20 Application for Annual Inspector Qualification or Recertification ........................ 42 STU-22 Application for Inspecting Site Certification ................................................. 42 STU-24 CDE Brake Inspector's Qualification Certificate .............................................. 43 STU-25 Affidavit of Annual Inspection .................................................................. 44 STU-26 CDE Annual Inspection/Preventive Maintenance Checklist ................................. 44 STU-27 Trailer Annual Inspection/Preventive Maintenance Checklist ............................. 44 STU-30 Hands-On Tester Qualification Recertification ............................................... 47 Section A. Road Test inspection ........................................................................ A-2 Chart A-1. Steering Wheel Play (Lash) Measurements Chart ....................................... A-4 Chart A-2. FMVSS.111 Mirror Adjustment ........................................................... A-12 Chart A-3. FORD Warning Lights / Buzzer ........................................................... A-22 Chart A-4. NAVISTAR Brake Failure Warning System Checks ..................................... A-23 Chart A-5. Ford Normal Brake System Conditions .................................................. A-24 Section B. Under Hood Inspection ...................................................................... B-2 Chart B-1. Belt Inspection ............................................................................. B-12 Chart B-2. Pulley Inspection .......................................................................... B-14 Chart B-3. Checking Belt Tension .................................................................... B-16 Section C. Interior Inspection ........................................................................... C-2 Chart C-1. First Aid Kit ................................................................................... C-7 Chart C-2. Body Fluid Cleanup Kit ..................................................................... C-8 Section D. Under Vehicle Inspection ................................................................... D-2 Page 2 of 361 Chart D-1. Tightening Steering Column Joint Bolts .................................................. D-3 Chart D-2. Steering Joints ............................................................................. D-12 Section E. Around Vehicle ............................................................................... E-2 Chart E-1. Service Door, Stop Arm, Amber and Red Warning Lights ............................. E-16 Chart E-2. Measuring Push Rod Travel ................................................................ E-19 Chart E-3. Air Brake Adjustment Chart ............................................................... E-21 Chart E-4. Tire Wear ....................................................................................E-24 Section T: Trailer Inspection ............................................................................ T-2 Appendix A. Regulation 1 CCR 301-26 (2018) Rules for the Operation, Maintenance, and Inspection of School Transportation Vehicles Effective date Jan 01, 2018 ............A-1 Appendix B. Regulation 1 CCR 301-25 (2015) Colorado Minimum Standards Governing School Transportation Vehicles Effective date April 30, 2015 ................................ B-20 Appendix C. Regulation 1 CCR 301-25 (2007) Colorado Minimum Standards Governing School Transportation Vehicles Effective date September 01, 2007 .................................. C-1 Appendix D. Regulation 1 CCR 301-25 (1998) Colorado Minimum Standards Governing School Transportation Vehicles Effective date February 01, 1999 .................................. D-1 Appendix E. Regulation 1 CCR 301-25 (1993) Colorado Minimum Standards Governing School Transportation Vehicles Effective date October 01, 1993 .................................. E-1 Appendix F. Colorado Racking Load Test.............................................................. F-1 Appendix G. Glossary .................................................................................... G-1 Appendix H. Additional Resources ..................................................................... H-1 Page 3 of 361 Introduction The Colorado Department of Education (CDE) School Transportation Unit has promulgated this resource guide to assist public school districts, charter schools, as well as Boards of Cooperative Educational Services (BOCES) with developing policies and procedures for the safe transportation of students. These guidelines provide manufacturer recommendations, industry standards and best practices which are consistent with the Colorado Minimum Standards Governing School Transportation Vehicles, 1 CCR 301-25 and the Colorado Rules for the Operation, Maintenance and Inspection of School Transportation Vehicles 1 CCR 301-26. This publication is intended to serve as a transportation provider resource toward compliance with legislation and regulations. Acknowledgements Colorado Department of Education School Transportation Unit Jennifer Okes Chief Operating Officer [email protected] Fred Stewart Transportation Analyst [email protected] Colorado State Pupil Transportation Association (CSPTA) Fleet Service Committee Special thanks to Amanda Crissup Boulder Valley School District Transportation Brian Vasina Academy 20 School District Transportation http://www.cde.state.co.us/transportation Page 4 of 361 Vehicle Inspection Program This program is established to ensure reasonable and adequate standards of safety and inspection of vehicles used to provide transportation and support student programs. The CDE Transportation Unit shall be responsible for administering and monitoring this inspection program to ensure compliance. This guide is structured to provide the information, form instruction, and criteria for operating a comprehensive Vehicle Inspection Program. Along with program requirements, this guide contains information for record keeping, forms for reporting and recording the inspections, and procedures for inspecting the various vehicle components/systems. This guide should clarify many of the gray areas that occur when operating a Vehicle Inspection Program. However, this guide will not answer all technical or interpretive questions nor will it eliminate the need for trained personnel to exercise professional judgment when performing vehicle inspections. The emphasis of ALL vehicle inspections is "SAFETY" and in every case, the districts, charter schools, certified outside inspection sites, and inspectors must exercise judgment to ensure the greatest degree of safety for vehicle operators, passengers, and other motorists. Resources used in the preparation of this guide are as follows: • 1 CCR 301-25 Colorado Minimum Standards Governing School Transportation Vehicles • http://www.cde.state.co.us/transportation/1ccr301-252015 National Standards for School Buses and Operations http://www.nasdpts.org/ncstonline/Documents/NCST%202015%20Specifications %20and%20Procedures%2011.1.16.pdf • Federal Motor Vehicle Safety Standards https://www.gpo.gov/fdsys/pkg/CFR-2011-title49-vol6/pdf/CFR-2011-title49- vol6-part571.pdf • Service and Repair Manuals from various school bus body and chassis manufacturers' • Other Industry Standards for Maintenance and Repair Procedures State Statute: Colorado law provides for the State Board of Education to adopt and enforce regulations governing the safe operation of school buses used for the transportation of students pursuant to Sections 22-51-107, 22-51-108 and 42-4- 1904 C.R.S. Inspection and Preventive maintenance requirements can be found in the following two documents: • 1 CCR 301-25 Colorado Minimum Standards Governing School Transportation Page 5 of 361 Vehicles http://www.cde.state.co.us/transportation/1ccr301-252015 • 1 CCR 301-26 Colorado Rules for the Operation, Maintenance and Inspection of School Transportation Vehicles http://www.sos.state.co.us/CCR/GenerateRulePdf.do?ruleVersionId=6941&fileN ame=1%20CCR%20301-26 Exemptions: 1 CCR 301-26 1.03 The
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