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Report on Annual Review CIM Assessment & Engagement

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Report on Annual Review CIM Assessment & Engagement Government of Nepal Ministry of Federal Affairs and Local Development Office of District Development Committee Rural Access Programme (RAP 3) Achham Report on Annual Review CIM Assessment & Engagement Workshop 2073/74 Venue: DCC Hall, Achham Date: 10th & 11th September, 2017 CONTENTS Contents ................................................................................................................................................ 2 Acronyms and Abbreviations ................................................................................................................ 3 PART I. CIM Assessment And Annual Review ..................................................................................... 4 1. BACKGROUND ............................................................................................................................. 4 2. OBJECTIVES OF THE PROGRAMME ......................................................................................... 4 CIM Assessment ................................................................................................................................ 4 ANNUAL REVIEW: ............................................................................................................................ 5 PART II. ENGAGEMENT WORKSHOP ............................................................................................... 6 1. Background & Context ................................................................................................................... 6 2. Objective of the Field Mission ........................................................................................................ 6 3. Expected Outcome of the Mission ................................................................................................. 6 4. Summary of Activities..................................................................................................................... 7 4.1. Pre-workshop activities .......................................................................................................... 7 4.2. Workshop Proceedings .......................................................................................................... 7 4.2.1. Opening Session ............................................................................................................ 7 4.2.2. Discussion Session ........................................................................................................ 7 4.2.3. Closing Session ............................................................................................................ 11 4.3. Key Outputs of the Workshop .............................................................................................. 11 4.4. Workshop Expenditure ......................................................................................................... 11 5. Challenges and Opportunities...................................................................................................... 11 5.1 Challenges ................................................................................................................................. 11 5.2 Opportunities ............................................................................................................................. 12 6. Appendices................................................................................................................................... 13 6.1. Appendix-1: Field Itinerary ................................................................................................... 13 6.2. Appendix-2: Priority lists of findings in Nepali version ......................................................... 14 6.3. Appendix-3: Workshop Schedule ....................................................................................... 20 6.4. Appendix-4: List of Workshop participants ......................................................................... 21 6.5. Appendix-5: Workshop Expenses ........................................................................................ 23 6.6. Appendix-6: CIM Scoring ..................................................................................................... 25 6.7. Appendix-7: Workshop Photos ............................................................................................ 27 ACRONYMS AND ABBREVIATIONS ARAMP Annual Road Maintenance Plan ARW Annual Review Workshop ASP Annual Support Plan CDM Connect District Manager CDO Chief District Officer CIM Continual Improvement Matrix CPD Continual professional Development DCC District Coordination Committee DDC District Development Committee DE District Engineer DFID Department for International Development DRCN District Road Core Network DTO District Technical Office EW Engagement Workshop FY Fiscal year GE Graduate Engineer GoN Government of Nepal HQ Head Quarters IA Internal Auditor LDO Local Development Officer LRN Local Road Network MoFALD Ministry of Federal Affairs and Local Development NGO Non-Governmental Organisation NPC National Planning Commission RAP3 Rural Access Programme- Phase3 RMGs Road Maintenance Groups SDO Social Development Officer SMGs Specific Maintenance Groups TMO Technical Management Office UCs User’s Committee PART I. CIM ASSESSMENT AND ANNUAL REVIEW 1. BACKGROUND Achham is one of the RAP3 core districts for maintenance work. DDC (Now referred as DCC) Achham has shown commitment to implement the plans of RAP3 by giving priority on DRCN maintenance as per the approved ARAMP. All together 44 numbers of DRCN roads are identified in DTMP in the district out of which RAP 3 is working 39 roads since the year one of RAP3 on various maintenance activities and RAP3 is monitoring routine and recurrent monitoring work through Road Maintenance Groups (RMGs) on 22 DRCN. The Continuous Improvement Matrix (CIM) assessment was conducted to measure the district capacity in managing the operation of the DRCNs. The annual progress review workshop of RAP3 activities of FY 073/074 was organized for DCC technical members, Rural/Municipality Representatives, stakeholders and line agencies on 11th September 2017. The Program was divided into Parts. A. Continual Improvement Matrix was scheduled at 11:00 AM, 10th September 2017 B. Annual Review was scheduled at 10:30 AM , 11th September 2017 2. OBJECTIVES OF THE PROGRAMME Introduce newly elected local representatives on RAP3, its objectives and working modalities To share overall program and budget allocation. To review annual maintenance progress of RAP3 of FY 073/74. Get feedback from stakeholder/beneficiaries and incorporate fruitful suggestions on next year’s planning. CIM ASSESSMENT CIM Assessment meeting was organized on 10th September 2017 in LDO’s chamber. All total 13 participants including head of DCC were attended in the meeting for reviewing and assessment on district CIM. IA/TMO Tika Chandra Maden highlighted the importance and objectives of CIM as an effective tools for development sector. He also elaborated CIM includes five thematic areas which is subjective types, containing different stages and level of performance. He further cleared on subject matter that scores of one district will not tally with another district but this score helps to view oneself like “what is our progress” in this year while comparing previous years. GE presented different thematic areas of components of CIM along with condition features of different level (having score 2 to 9) of each sub components prepared in both English and Nepali language. The main objectives of this programme was to help identify necessary supports to DCC/DTO through Annual Support Plan in next year for enhancing district performance. Each set of assessment were reviewed, analysed and updated, scoring in common agreement, based on overall scenario of the DCC/DTO. In year 2016, the CIM score was 6.46 and in this year CIM score is 6.86. Final score of the assessment computed, as given in Appendix-3 ANNUAL REVIEW: This session was organized in the DCC Hall and was chaired by Mr. Nar Bahadur Kunwar, Chairperson, District Coordination Committee (DCC), Achham. Mr. Kishor Kumar Chaudhari CDO was chief guest of the program. Mayer/Vice-Mayer of four municipality, and Chairperson/Vice-Chairperson of six rural municipality of Achham were invited as the guest. Also officials of DCC, executive officers of the municipality and rural municipality, stakeholders, journalists and representatives from RMGs/SMGs were also present in the program. Mr. Khadga Bahadur Bista, DCC-SDO, facilitated the event. The session began with formal sitting and the introduction of the participants by facilitator. List of participants are given in Appendix-5. A short welcome speech was given by Mr. Shivaraj Dhungana, Acting LDO, Achham along with the clarification of the objectives of the review program. He enlightened that the program would incorporate the financial and physical progress of maintenance work, and suggestions for future work and would engage in discussion session for the involvement with local level. Then, Mr. Janak Kharel, GE, RAP3 presented on brief introduction of the RAP 3, its objectives, nature of work, working modalities, working district and presence of RAP in Achham. He also presented on overall progress of LRN activities in FY 2073/74, capacity building under CPD/ASP, challenges faced during implementation and the lesson learnt. Mr. Sher Bahadur Bohora, CDM RAP3-Connect presented on objective of the CONNECT programme and plan over view of RAP3 CONNECT, modality,
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