Government of Ministry of Federal Affairs and Local Development Office of District Development Committee Rural Access Programme (RAP 3) Achham

Report on Annual Review CIM Assessment & Engagement Workshop

2073/74

Venue: DCC Hall, Achham Date: 10th & 11th September, 2017 CONTENTS

Contents ...... 2 Acronyms and Abbreviations ...... 3 PART I. CIM Assessment And Annual Review ...... 4 1. BACKGROUND ...... 4 2. OBJECTIVES OF THE PROGRAMME ...... 4 CIM Assessment ...... 4 ANNUAL REVIEW: ...... 5 PART II. ENGAGEMENT WORKSHOP ...... 6 1. Background & Context ...... 6 2. Objective of the Field Mission ...... 6 3. Expected Outcome of the Mission ...... 6 4. Summary of Activities...... 7 4.1. Pre-workshop activities ...... 7 4.2. Workshop Proceedings ...... 7 4.2.1. Opening Session ...... 7 4.2.2. Discussion Session ...... 7 4.2.3. Closing Session ...... 11 4.3. Key Outputs of the Workshop ...... 11 4.4. Workshop Expenditure ...... 11 5. Challenges and Opportunities...... 11 5.1 Challenges ...... 11 5.2 Opportunities ...... 12 6. Appendices...... 13 6.1. Appendix-1: Field Itinerary ...... 13 6.2. Appendix-2: Priority lists of findings in Nepali version ...... 14 6.3. Appendix-3: Workshop Schedule ...... 20 6.4. Appendix-4: List of Workshop participants ...... 21 6.5. Appendix-5: Workshop Expenses ...... 23 6.6. Appendix-6: CIM Scoring ...... 25 6.7. Appendix-7: Workshop Photos ...... 27

ACRONYMS AND ABBREVIATIONS

ARAMP Annual Road Maintenance Plan ARW Annual Review Workshop ASP Annual Support Plan CDM Connect District Manager CDO Chief District Officer CIM Continual Improvement Matrix CPD Continual professional Development DCC District Coordination Committee DDC District Development Committee DE District Engineer DFID Department for International Development DRCN District Road Core Network DTO District Technical Office EW Engagement Workshop FY Fiscal year GE Graduate Engineer GoN Government of Nepal HQ Head Quarters IA Internal Auditor LDO Local Development Officer LRN Local Road Network MoFALD Ministry of Federal Affairs and Local Development NGO Non-Governmental Organisation NPC National Planning Commission RAP3 Rural Access Programme- Phase3 RMGs Road Maintenance Groups SDO Social Development Officer SMGs Specific Maintenance Groups TMO Technical Management Office UCs User’s Committee

PART I. CIM ASSESSMENT AND ANNUAL REVIEW

1. BACKGROUND

Achham is one of the RAP3 core districts for maintenance work. DDC (Now referred as DCC) Achham has shown commitment to implement the plans of RAP3 by giving priority on DRCN maintenance as per the approved ARAMP. All together 44 numbers of DRCN roads are identified in DTMP in the district out of which RAP 3 is working 39 roads since the year one of RAP3 on various maintenance activities and RAP3 is monitoring routine and recurrent monitoring work through Road Maintenance Groups (RMGs) on 22 DRCN.

The Continuous Improvement Matrix (CIM) assessment was conducted to measure the district capacity in managing the operation of the DRCNs. The annual progress review workshop of RAP3 activities of FY 073/074 was organized for DCC technical members, Rural/Municipality Representatives, stakeholders and line agencies on 11th September 2017. The Program was divided into Parts.

A. Continual Improvement Matrix was scheduled at 11:00 AM, 10th September 2017 B. Annual Review was scheduled at 10:30 AM , 11th September 2017

2. OBJECTIVES OF THE PROGRAMME

Introduce newly elected local representatives on RAP3, its objectives and working modalities To share overall program and budget allocation. To review annual maintenance progress of RAP3 of FY 073/74. Get feedback from stakeholder/beneficiaries and incorporate fruitful suggestions on next year’s planning.

CIM ASSESSMENT CIM Assessment meeting was organized on 10th September 2017 in LDO’s chamber. All total 13 participants including head of DCC were attended in the meeting for reviewing and assessment on district CIM.

IA/TMO Tika Chandra Maden highlighted the importance and objectives of CIM as an effective tools for development sector. He also elaborated CIM includes five thematic areas which is subjective types, containing different stages and level of performance. He further cleared on subject matter that scores of one district will not tally with another district but this score helps to view oneself like “what is our progress” in this year while comparing previous years.

GE presented different thematic areas of components of CIM along with condition features of different level (having score 2 to 9) of each sub components prepared in both English and Nepali language.

The main objectives of this programme was to help identify necessary supports to DCC/DTO through Annual Support Plan in next year for enhancing district performance. Each set of assessment were reviewed, analysed and updated, scoring in common agreement, based on overall scenario of the DCC/DTO.

In year 2016, the CIM score was 6.46 and in this year CIM score is 6.86. Final score of the assessment computed, as given in Appendix-3

ANNUAL REVIEW:

This session was organized in the DCC Hall and was chaired by Mr. Nar Bahadur Kunwar, Chairperson, District Coordination Committee (DCC), Achham. Mr. Kishor Kumar Chaudhari CDO was chief guest of the program. Mayer/Vice-Mayer of four municipality, and Chairperson/Vice-Chairperson of six rural municipality of Achham were invited as the guest. Also officials of DCC, executive officers of the municipality and rural municipality, stakeholders, journalists and representatives from RMGs/SMGs were also present in the program.

Mr. Khadga Bahadur Bista, DCC-SDO, facilitated the event. The session began with formal sitting and the introduction of the participants by facilitator. List of participants are given in Appendix-5.

A short welcome speech was given by Mr. Shivaraj Dhungana, Acting LDO, Achham along with the clarification of the objectives of the review program. He enlightened that the program would incorporate the financial and physical progress of maintenance work, and suggestions for future work and would engage in discussion session for the involvement with local level.

Then, Mr. Janak Kharel, GE, RAP3 presented on brief introduction of the RAP 3, its objectives, nature of work, working modalities, working district and presence of RAP in Achham. He also presented on overall progress of LRN activities in FY 2073/74, capacity building under CPD/ASP, challenges faced during implementation and the lesson learnt.

Mr. Sher Bahadur Bohora, CDM RAP3-Connect presented on objective of the CONNECT programme and plan over view of RAP3 CONNECT, modality, progress of CONNECT activities, challenges, lesson learnt etc.

Tika Chandra Maden, Internal Auditor, TMO RAP 3 explained in the engagement strategy and matters to be discussed in the workshop. The session was then break for the snacks followed by Engagement Strategy workshop.

PART II. ENGAGEMENT WORKSHOP

1. BACKGROUND & CONTEXT

Following the signing of Bi-lateral agreement between the Government of Nepal (GoN) and the Department for International Development (DFID) in 2015, the Rural Access Programme Phase 3 (RAP3) extension is being implemented in 14 districts1 of Nepal. Following the introduction of a Federal Government set up and local elections in 2107, one of the important start-up activities of RAP 3 extension was to introduce itself among its municipal stakeholders in project DCCs. This was carried out through Engagement Workshops in all RAP3 DCCs. The purpose of this event, besides introducing RAP 3 to municipal stakeholders, was to get important information and feedback from the municipal stakeholders on the key issues/problems that may be hindering the project implementation process, specifically related to Local Road Networks (LRN), which is one of the major thematic components of RAP 3.

To carry out engagement workshops twelve teams were deployed in fourteen RAP3 districts1, one team for each RAP3 maintenance district and two teams for the four RAP3 new construction districts. This report details out the activities carried out by the team responsible for Achham DCC. The field itinerary of the team is in Appendix-1.

2. OBJECTIVE OF THE FIELD MISSION

The overall objective of the field mission was to get a general idea on development status of the new municipalities, their problems and needs and initiate engaging potential municipal stakeholders in the RAP 3 implementation process. Specifically, the mission aimed at:

 Rapport building with the municipal level stakeholders,  Informing municipal stakeholders about the overall programme objective, scope and implementation modalities of the RAP 3,  Identifying key development issues/problems prevailing in the municipalities in general,  Identifying general idea to resolve the existing issues/problems,  Collecting socio-economic and physical infrastructure data/information to understand the base line scenario,  Identifying local risks that may impair programme delivery,

3. EXPECTED OUTCOME OF THE MISSION

The mission expected to contribute to the following:

 Municipal stakeholders are acquainted with RAP 3,  Key issues/problems impairing development of LRN are identified,

1RAP3 ten maintenance districts Dadeldhura, Doti, Achham, Dailekh, Sindhupalchwok, Sankhuwasabha, Jumla, Jhapa, Morang and Parbat and RAP3 four new construction districts Bajura, Kalikot, Mugu and Humla.  Ways and means to resolve the problems / issues are identified,

 Necessary data/information is collected to understand the baseline scenario of the municipalities

 Local risk identified.

4. SUMMARY OF ACTIVITIES

4.1. PRE-WORKSHOP ACTIVITIES The team reached district headquarters of Achham on 09th September 2017, and held an informal meetings with DCC officials and review and CIM conducted on 10th September 2017). The outcomes of these meetings were:

 CIM conducted and score has improved from last year and will be presented in the workshop,  Workshop schedule revisited and finalised,  Invitees list revisited and finalised,  Provided support to the DCC for preparing their presentation materials for the workshop,  Sector offices are marked for group discussion as per their working area and sector relevance with respect to RAP 3 themes,  Workshop Venue, logistics, breakfast and lunch were finalised.

4.2. WORKSHOP PROCEEDINGS The engagement workshop was conducted on 11th September, 2017. The workshop schedule is presented in Appendix-3. Below is the summary of the workshop proceedings.

4.2.1. Opening Session This session was continued after finishing annual review workshop. The same participants of the ARW were participants of the engagement workshop. The session initiated with the sharing the objective of the workshop.

4.2.2. Discussion Session Engagement Workshop session started with presentation of Mr. Tika Chandra Maden, Internal Auditor, RAP3. He presented on Municipality/ Rural Municipality engagement strategy, objective of six thematic areas and briefed on each areas in depth before the participants got involved in group discussion.

The six Thematic Areas for discussion were: 1. Policy, 2. Planning, 3. Implementation, 4. Funding, 5.Organisational Structure and 6. Monitoring & Evaluation.

Three groups were formed from 10 rural/municipals (4-Municipal and 6-Rural municipal) of district among one municipality representatives were absent due to ongoing municipal council meeting. Based on the similarity of geographical location and RAP3 involvement in that region the participants was grouped. Group 1 (A) were from the Municipalities ( Municipality, Municipality, Panchadeval Binayak Municipality), Group 2 (B) were the participants from Turmakhad, & Ramaroshan Rural Municipalities and Group 3 (C) from Chaurpati, Mellekh & Jayagad bannigadi Rural Municipality.

Other participants were then mixed in each group. All three groups discussed on all six thematic areas for finding issues, reason for issues and its probable solutions. The working groups were given around three hours to discuss about the top five issues of the region and possible solutions and to present their findings in line with the format provided by EW team (almost 2 hour was given to find the issues, reasons and their possible solutions and 15 minutes presentation for each group).

The format that was given to the groups for the discussion was as below:

Area of Discussion Top 5 Reasons Possible Remarks Issues solutions 1. Policy 2. Planning 3. Implementation (maintenance, upgrading, sustainability) 4. Funding

5. Organisational Structure (GoN & private)

6. Monitoring & Evaluation

The EW team of Tika Chandra Maden, Janak Kharel and Sher Bahadur Bohora facilitated each groups in discussion. Each group discussed thoroughly on the issues on implementation through local levels and sought plenary for comments and feedbacks. The group discussion notes were then written in the chart papers by RAP 3 Achham team. Each group had a representative who presented on the group’s behalf the findings of the group discussion on the floor.

The priority lists of findings from each individual groups in Nepali version are also presented in Appendix 2.

The top priority lists of findings of the groups are presented in the table below:

Area Problem / Issue / Need Possible solutions Responsibl e Agency . Mandates are given from the . Local bodies are to be made GON, Rural centre to bind for the free decision, self-governing municipality/ Staff cannot be recruited. . Orientation and Capacity Municipality . Provisions in existing policies have building for proper not been understood properly and understanding and work is being carried out at a implementation of policies surface level understanding . One door budgeting system Policy . One door budget system not required, clarity on the norms functioning, no clear provision on and jurisdictional. large project. Perplexities in grant . Regular update on policies in the local level . Clarity in the norms and . Policies are not updated regularly, jurisdictional of committed . Perplexities in the Jurisdiction Committee . Lack of systemic need assessment . Proper need assessment DCC/DTO, before selecting any project. required during project NPC, . No practice of periodic plan in the selection. Ministries, local bodies, . Concept of periodic plan Rural Planning . Lack of fair participation and introduce in local level municipality/ discussion in project planning . Fair participation and wide Municipality process. discussion during project . Projects selection based on selection. political influence and aren’t not . Need based project selection beneficiaries friendly with making beneficiaries . Large no. of projects but friendly prioritisation of projects still not . Project prioritization based seen and inconsistency in project on the meaningful indicators formulation and consistency in project formulation . Lack of community/ people’s . Select project where DCC, Rural participation in project people’s participation is municipality/ implementation. ensured Municipality, . Regular Training and UCs and . Lack of competent human capacity building activities to other resources for frequent supervision staffs projects and monitoring of the project. . Training to labours, provision . Lack of skilled labour, equipment of suitable technologies and the technologies . Prepare DPR on simple . Lack of knowledge on DPR to the language, if possible in local public, Implementation without language, concerned agency detailed project report (DPR) to enforce not to build Implementation without DPR. . Simplification on . Long and bothering procurement procurement rules as the process ground condition. . Timely initiation of the implementation and budget . Delay in work initiation, budget release. release . Ensure quality in work with increasing affinity. . Lack of quality in work by user due to lack of affinity

. Lack of adequate fund as . Adequate budget and timely GON, requirement, delayed budget disbursement MoFALD, transfer . Complete policies, norms Rural . Difficulties in collection & utilization and rules for local resource municipality/ of the local resources utilization. Municipality . Misuse and improper utilisation of . Rationale use of fund, public fund, lack of transparency audit in field level . Clear policies with distinction . Difficulties in collection of revenue on local level ranges and in local level due to lack of clear federal level ranges policies . Attract private sector for the investment . Concept of Public private Partnership could not be . Policies on coordination with Funding developed, private sector donor agencies. resources can’t be utilized. . Lack of direct coordination with . Specific provision for those donor agencies, donor agency’s local levels which has less activities limited on their own capacity interest. . Campaign for financial . Not all local level are of same competences capacity . Fair disbursement of the budget addressing voice of . Dependency on budget to all concerned federal/central level . Budget not provided for the indorsed programme Lack of coordination, budget disbursement based on the access to power . Difficulties in day to day services . Provision of adequate office GON, Rural providing due to lack of a proper building. municipality/ office building and its amenities. Municipality . Perplexities in organizational . Act and rules to be passed structure of the local level due to as soon as possible lack passed norms . Allocation of staff based on . Allocation of staff and staff capacity ground reality of the R/Municipality not up to the needed level . Acts rules to be finalised. . Difficulties in staff management due to lack of the clear acts and . Logistic support rules R/Municipalities . Office unit (Accounts, technician, Organisational administration) lack proper . Skill development programs Structure delegation of authority and logistics and orientation to existing support staff members . Lack of competencies and . Coordination between technical knowledges in the staffs. bureaucracy and elected representatives. . Lack of unity between bureaucracy . Change in the procurement and elected representatives. rule

. Difficulties in constructing building for the office of local bodies due difficulties in acquisition of land (cannot be procured, cannot use public land) . Lack of effective and result making . Establish effective M&E DCC, Rural monitoring system. system and implement municipality/ effectively Municipality, . Inadequate no. of monitoring visits . Provision of vehicle and MoFALD in every milestone event of the adequate no. of manpower project due to unavailability of vehicle/fuel. . Provision of skilled technical manpower . Lack of technical manpower for . Guidelines for monitoring quality feedback of monitoring and monitoring team activities responsibility orientation . Monitoring done only for formality, necessary before any Monitoring & indicator based monitoring system monitoring activity. Evaluation not in practice . Implementation of feedback from municipalities.

. Provision of prize and . Feedbacks are not incorporated in penalties. next assignment

. Capacity building on . No provision of prize for good Monitoring system and make performer and penalty for bad responsible. performer.

. Feedback report are not available on time due to lack of competence and diligence

After this, all the group works are summarised by engagement workshop team focussing on major problems of the district and mentioned that this will guide RAP 3 in further designing its programme activities in the district. 4.2.3. Closing Session Finally, the workshop chairperson, Chairperson, DCC closed the engagement workshop expressing heartfelt thanks to DFID for continuing RAP in Achham and looked forward to see an intimate collaboration with the project during implementation phase. He also opined that RAP3 should harmonize its activities and resources based on the district needs and priorities. He also highlighted on the support required for DCC itself for effective mobility and monitoring in the district.

4.3. KEY OUTPUTS OF THE WORKSHOP Key outputs of the workshop are:

 The workshop participants had a common understanding about the overall objectives and scope of RAP 3.  The process of engaging local bodies along key district stakeholders in RAP 3 implementation was initiated.  Major development issues in the current context of federal government system was discussed  A set of top five issues in implementation of activities through local level was identified in six thematic areas viz. Policy, Planning, Implementation, Funding, Organizational Structure and Monitoring & Evaluation. Also the reasons for the issues and possible solution was discussed and identified.

4.4. Workshop Expenditure The total cost of the EW stands at NRs 191,070/-. Detail breakdown is presented in Appendix-5.

5. CHALLENGES AND OPPORTUNITIES

This section deals with challenges and opportunities observed by the engagement workshop team during their Achham visit.

1.1 CHALLENGES

Dependency syndrome

In Achham, many international development agencies are present and most of the programmes are running through local and regional level NGOs. Due to of large no. of development projects, local communities are habituated of supply driven supports rather than demand based support plans. So, there seems a kind of dependency syndrome, people seek external aids rather than making full effort on their own development.

The Newly formed Local bodies

After the local level election, Achham has six rural municipalities and four municipalities. The elected representatives are still unknown of the budgetary provisions for their respective local body. This will ultimately result in delayed implementation of projects at the local level. Furthermore, these local bodies still lack the basic infrastructure needs like an office building, communication facilities, and proper human resource for daily office works. In addition to these existing problems, the popular understanding is that “All programs will be carried out by the local bodies”. This has added to the chaos, confusing the local bodies about their area of involvement and scope of work.

Staffing in the local bodies.

There could not be still proper management of the staffs. There are no executives officers in all Rural/Municipalities, secretaries in wards and other manpower.

Seasonal Migration

Majority of the Achham people migrate seasonally especially in India for short term employment. Absence of such economically active population may affect the various development activities due to shortage of working people in the district.

1.1 OPPORTUNITIES Physical Accessibility:

Compared to other RAP 3 districts, Achaam is one of the easily accessible districts. Mangalsen, District headquarters can be reached by driving from Nepalgunj or Dhangadhi in one and half days. Alternatively the HQ can be reached from Surtkhet driving long Karnali highway and moving to left after crossing Karnali River at Belkhet. Also the connection of the centre of the local bodies at least by fair weather earthen road the accessibilities is easy.

Climatic condition:

Compared to RAP 3 mountain districts, Achham has quite favourable temperate climate. Except in some high altitude VDCs there will be more than six month working season. The changing climate opens new climate zones to seasonal and off-seasonal crop varieties, livestock species and breeds to be explored. Existing access to markets and potential pockets of production built on climate and topography could be opportunities to uplift economic and environmental well-being of the local communities.

Development Opportunities:

Despite above challenges, there exist huge potential for development in Achham. Owing to the connection of the district headquarter in all-weather strategic road network and also by Mid Hill Highways; there seem a lot of opportunities for local producers.

Disaster Risk Reduction

Safe construction training (mason, engineers, owners, contractors and committees) have been realized necessary. Introduction of building codes in emerging town is one advised to promote longer term safety practices.

6. APPENDICES

6.1. APPENDIX-1: FIELD ITINERARY

Transport Month Date Activities Mode Sept 08 Kathmandu - Dhangadi – Sanfebagar By Air / Car Sept 09 Sanfebagar- Mangalsen, Achham By car Sept 10 CIM Assessment, meeting with DCC/DTO Sept 11 District Review and Engagement Workshop Sept 12 Achham - Doti By car Sept 13 Doti – Dhangadi – Kathmandu By Car / Air

6.1. APPENDIX-2: PRIROTY LISTS OF FINDINGS FROM ENGAGEMENT WORKSHOP, ACHHAM

GROUP ( A : , lhNnfM c5fd

Thematic ISSUES) Area)

! Policy)

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# Implementation)

$ Funding)

% Organizational Structure)

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GROUP ( B : , , lhNnfM c5fd

Thematic ISSUES) Area)

! Policy)

@ Planning)

# Implementation)

DPR

$ Funding)

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% Organizational

Structure)

(Monitoring and ^ Evaluation)

GROUP ( C : , lhNnfM c5fd

Thematic ISSUES) Area)

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Policy)

@ Planning)

, ,

# Implementation)

$ Funding)

,

% Organizational Structure)

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(Monitoring and Evaluation)

6.2. APPENDIX-3: WORKSHOP SCHEDULE

Office of the District Co-ordination Committee District Technical Office Rural Access Programme (RAP3) Achham Workshop Schedule Date: 11th September 2017 Time: 10:30 to 17:45 Venue: DCC hall, Achham Organizer: DCC/DTO/RAP3, Achham Time Duration Activity Responsibility District Annual Review: 10:30 10:45 00:15 Registration of participants 10:45 10:50 00:05 Nomination of Chairperson (DCC Master of ceremony (MC) chief) Chief guest (CDO) & guests (Local 10:50 11:00 00:10 Level representatives and invitees MC Khadga Bahadur Bista, SDO- DCC from different stakeholders, development agencies & journalists) 11:00 11:10 00:10 Introduction of participants MC Khadga Bahadur Bista, SDO- DCC 11:10 11:20 00:10 Welcome speech DCC vice-chairperson Top Bahadur Raul 11:20 11:30 00:10 Acting LDO Shiva Raj Adhikari Workshop Objectives

11:30 12:15 00:45 Introduction of RAP3 programme, GE Janak Kharel & CDM Sher Bahadur Presentation on annual progress: Bohora LRN, ASP, CPD, CIM & Connect Municipal Engagement Strategy Workshop: 12:15 13:00 00:45 Presentation: Municipal Engagement Facilitator Tika Chandra Maden & GE Strategy and Group Formation Janak Kharel 13:00 13:30 00:30 Tea and Snacks RAP3- OM 13:30 14:15 00:45 Presentation: 6- Th]ematic areas, Facilitator Tika Chandra Maden priority Issues and possible solutions 14:15 16:00 01:45 Facilitator Tika Chandra Maden, GE Janak Group Discussion Kharel & CDM Sher Bahadur Bohora 16:00 16:45 00:45 Group presentation by Groups on Facilitator Tika Chandra Maden, GE Janak priority Issues, reasons and possible Kharel & CDM Sher Bahadur Bohora solutions: One from each group 16:45 17:00 00:15 Closing remarks by RAP3 TMO Tika Chandra Maden Facilitator 17:00 17:10 00:10 Closing remarks by Participant from MC Khadga Bahadur Bista, SDO- DCC rural municipality 17:10 17:20 00:10 Closing remarks by Participant from MC Khadga Bahadur Bista, SDO- DCC municipality 17:20 17:30 00:10 Closing remarks by Chief Guest: MC Khadga Bahadur Bista, SDO- DCC CDO

17:30 17:45 00:15 Closing remarks by Chairperson: MC Khadga Bahadur Bista, SDO- DCC DCC Chief

6.3. APPENDIX-4: LIST OF WORKSHOP PARTICIPANTS

S.N. Participants Name Organization/Position

1 Nar Bahadur Kuwar Chairperson, DCC 2 Kishor Kumar Chaudhary CDO 3 Top Bahadur Rawal Vice- Chairperson, DCC 4 Tula Ram Saud Member/DDC, Pacnchkhapan 5 Surat BudhaThapa Member/DDC, Pacnchkhapan 6 Laxmi Sha Member/DDC, Pacnchkhapan 7 Tulsi Chaluane Member/DDC, Pacnchkhapan 8 Shiva Tiruwa Member/DDC, Pacnchkhapan 9 Khagendra Saud Member/DDC, Pacnchkhapan 10 Laxmi Sunar Member/DDC, Pacnchkhapan 11 Padam Bahadur Bohara Chairperson/ Mangalsen Municipality 12 Om Prakash Bista Chairperson/ Kamal Bazar Municipality 13 Dev Raj Devkota Chairperson/ Panchadeqal Binayak Municipality 14 Punya Raj Sharma Chairperson/ Turmakhand Rural Municipality 15 Dhan Bahadur Budha Chairperson/ Dhakari Rural Municipality 16 Jhankar Budha Chairperson/ Ramaroshan Rural Municipality 17 Lok Bahadur Budha Chairperson/ Mallekh Rural Municipality 18 Rajendra Khadka Chairperson/ Baannegadi Jaygad Rural Municipality 19 Harka Bahadur Saud Chairperson/ Chaurpaati Rural Municipality 20 Sarita Upadhaya Vice- Chairperson/ Mangalsen Municipality 21 Bhumisara Bajgain Vice- Chairperson/ Kamal Bazar Municipality 22 Ambika Chalaune Vice- Chairperson/ Panchadeqal Binayak Municipality 23 Amrita Budha Vice- Chairperson/ Turmakhand Rural Municipality 24 Laxmi Saud Vice- Chairperson/ Dhakari Rural Municipality Vice-Chairperson/ Baannegadi Jaygad Rural 25 Lok Bahadur Saud Municipality 26 Maya Bahika Kuwar Vice- Chairperson/ Chaurpaati Rural Municipality 27 Dhan Bahadur Shahi Vice- Chairperson/ Mallekh Rural Municipality 28 Sarashwoti Rawal Vice- Chairperson/ Ramaroshan Rural Municipality 29 Shiva Raj Dhungana Acting LDO, DCC 30 Ganish Prasad Jaisi Executive Officer/Mangalsen Municipality 31 Lekh Nath Pokharel Executive Officer/ Panchadeqal Binayak Municipality Executive Officer/ Baannegadi Jaygad Rural 32 Dipak Pandey Municipality 33 Ram Chandra Gautam Executive Officer/ Ramaroshan Rural Municipality 34 Kamala Upadhaya Executive Officer/ Turmakhand Rural Municipality 35 Lokendra Bahadur Bogati Executive Officer/ Dhakari Rural Municipality 36 Khagendra Khadka Executive Officer/ Chaurpaati Rural Municipality 37 Ramesh Bahadur Raut Member/ Contractor Association 38 Binod Khadka Acting DE/DTO 39 Khadka Bahadur Bista SDO/DCC 40 Dadhi Ram Neupane DSP/District police office, Achham 41 Nama Raj Bhandari Head of news reader /Radio Achham 42 Susil Bhandari Assistant head of news reader/Radio Achham 43 Menuka Dhunagana Journalist/Kantipur news, Achham 44 Min Bahadur Bohora Chairperson/Nantota RMGs 45 Man Bahadur B.K Chairperson/Binayak Toli RMGs 46 Laxmi Rawal Chairperson/Mangalasaine RMGs 47 Tej Bahadur Rawal Chairperson/Pingaladevi RMGs 48 Surja rawal Chairperson/Lagansil RMGs 49 Bhakta Bahadur Saud Chairperson/Jalpadevi RMGs 50 Jhuma Devi Pandey Chairperson/Devkanya RMGs 51 Daan Bahadur Thapa Member/ Dhakari Rural Municipality 52 Kiran K.C DoliDAR Engineer/DCC 53 Kalu Sing Bohora Representative/Radio Janpriya, Achham 54 Padam Bahadur Majhi Communication officer/DCCC 55 Ratan Bahadur Rawal Representative/LDF 56 Tej Bahadur Bista Acting Chairperson/ Kamal Bazar Municipality 57 Mani Ram Sharu Acting Executive officer/ Kamal Bazar Municipality

6.4. APPENDIX-5: WORKSHOP EXPENSES

S. N. Description Unit Quantity Rate Amount Remarks District annual review and engagement workshop: A Annual review workshop materials and snacks Stationaries for 1 Nos. 61 200.00 12,200.00 Participant Training Materials 2 (Tape, Marker, 4,265.00

handouts etc.) 3 Flex Banner Nos. 1 1,400.00 1,400.00 Breakfast/Snacks/tea/ 4 Nos. 61 351.00 21,410.00 water Subtotal (A): 39,275.00 B Rural/Municipality wise cost breakdown: I Mangalsen municipality Only for per diem Per diem Allowance PD 3 1,000.00 3,000.00 @2person II Kamalbazar municipality Per diem Allowance PD 2 1,000.00 2,000.00 Two nights lodging Lodging cost 2 1,000.00 2,000.00 cost, two away Travel allowance 2 3,000.00 6,000.00 transit/Fooding cost III Sanfebagar municipality Per diem Allowance PD 0 1,000.00 0.00 Lodging cost 0 1,000.00 0.00 N/A Travel allowance 0 3,000.00 0.00 IV Panchadeval municipality Per diem Allowance PD 3 1,000.00 3,000.00 Two nights lodging Lodging cost 3 1,000.00 3,000.00 and two away transit/fooding cost Travel allowance 3 3,000.00 9,000.00

V Turmakhand rural municipality Per diem Allowance PD 3 1,000.00 3,000.00 Per diem cost Lodging cost 3 1,000.00 3,000.00 Travel allowance 3 3,000.00 9,000.00 Transit/lodging VI Dhakari rural municipality Per diem Allowance PD 2 1,000.00 2,000.00 Lodging cost 2 1,000.00 2,000.00 Transit/ lodging / Travel allowance 2 3,000.00 6,000.00 food VII Banigadi Jayaghad rural municipality Per diem Allowance PD 3 1,000.00 3,000.00 Lodging cost 3 1,000.00 3,000.00 Two nights lodging Two away Travel allowance 3 3,000.00 9,000.00 Transit/food cost VIII Ramarosain rural municipality Per diem Allowance PD 3 1,000.00 3,000.00 Lodging cost 3 1,000.00 3,000.00 Two night hotel Two away Travel allowance 3 3,000.00 9,000.00 Transit/food IX Chaurpati rural municipality Per diem Allowance PD 3 1,000.00 3,000.00 Lodging cost 3 1,000.00 3,000.00 Lodging 2 nights Travel allowance 3 3,000.00 9,000.00 Transit/Food X Mellekh rural municipality Per diem Allowance PD 1 1,000.00 1,000.00 Lodging cost 1 1,000.00 1,000.00 Lodging 2 night Travel allowance 1 3,000.00 3,000.00 Transit/Food XI RMG members Per diem Allowance PD 4 1,000.00 4,000.00 Lodging cost 2 1,000.00 2,000.00 2 nights 1 500.00 500.00 1 night 1 0 0 NA Travel allowance 2 2,000.00 4,000.00 Transit 2 1,000.00 2,000.00 XII SMG members Per diem Allowance PD 3 1,000.00 3,000.00 Lodging cost only Lodging cost 3 500.00 5,00.00 Devkanya group member Travel Allowance 3 1,000.00 3,000.00 Two away transit XII Other participants (training allowance):

CDO PD 1 1,000.00 1,000.00 DCC members PD 3 1,000.00 3,000.00 DTO members PD 1 1,000.00 1,000.00 Elected DCC PD 9 1,000.00 9,000.00 members Journalists PD 4 1,000.00 4,000.00 Contractors PD 1 1,000.00 1,000.00 LDF PD 1 1,000.00 1,000.00 DPO PD 1 1,000.00 1,000.00 Subtotal (B): 143,000.00 Total (A+B): 182,275.00 CIM assessment: Amount S. N. Heading Unit Quantity Rate "NRs" Perso 1 Tea/Snacks/water 13 N/A 795.00 n 2 Per diem allowance PD 8 1,000.00 8,000.00 Subtotal (C): 8,795.00 Grand total (A+B+C): 191,070.00

6.5. APPENDIX-6: CIM SCORING

6.6. APPENDIX-7: WORKSHOP PHOTOS

Figure 1: Describing CIM procedure to DCC Staffs by Figure2: Discussion ongoing for CIM scoring IA, Tika Chandra Maden

Figure 3: Acting LDO, welcoming participants in Figure 4: GE, Janak Kharel presenting on Progress Annual review