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2010/11 Annual Report

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2010/11 Annual Report VISION AND MISSION A Vision Statement is an essential ingredient in successful development planning. Eden’s Vision is: “A Home and Future for A l l ”. The Eden District Municipality adopted the Hermanus Declaration (Western Cape Inte- grated Development Plan Conference, March 2005) as the mission statement of Council. The municipality’s mission mandate all stakeholders to: 1. “Use the integrated development planning process to create a home for all in our towns, villages and rural areas; 2. Promote economic growth that is shared across and within communities; 3. Provide political and administrative leadership in the IDP process; 4. Ensure that we get the sustainable delivery of basic services right; 5. Mainstream integrated planning in the operations of our municipalities; 6. Focus on IDP as a means of building stronger communities and building bridges between communities; 7. Build the IDP on a meaningful participation and ownership of communities and on partnerships with business, labour and community organizations; 8. Work towards the alignment of IDPs with the Provincial Spatial Development Framework, Provincial Growth and Development Strategy and the National Spatial Development Perspective; 9. Promote the IDP as a performance plan of all municipalities; 10. Implement Shared Services as strategic enabler; 11. Align the district planning process to be a strategic enabler for B-Municipalities. 3 Annual Report 2010/2011 EDEN’S VALUES Eden is committed in promoting a set of values consistent with human qualities and professional excellence, values which are aimed at serving the local communities of the Eden region and the global society of which it forms part. The values are: Integrity: This means behaving, even in diffi cult situations, in a manner that refl ects Eden’s commitment to honesty, trust, transparency and ethical business operations. Excellence: This means setting quality standards for service delivery, measurement thereof to improve productivity and the discipline to take action to address the situation. Inspired: This means the building of commitment for and the fostering of positive attitudes towards everyone and everything that is part of the Eden home in order to demonstrate joy and happiness in what we do. Caring: This means a total belief in collective caring principles via the living out of “ubuntu”, health and wellness, as well as well-being principles Respect: This means respecting you and everyone and everything that is part of the Eden community, valuing diversity positively and learning from diff erences between individuals, ideas and situations in order to integrate diff erences for working towards building a more just and humane world. Resourceful: This means embracing innovation in creative thoughts and original actions that demonstrates “out of the box” progression to be “First”. 4 Annual Report 2010/2011 STRATEGIC GOALS For the district to execute its Integrated Development Plan (IDP), we identifi ed six strate- gic focus areas. Linking the strategic objectives of the local municipalities in the district is criti- cal for us to ensure that we co-ordinate our planning process and align with each other. Eden’s six strategic focus areas and goals are: Strategic goals Development Cluster 1. Good governance through institutional Governance and Institutional transformation, Intergovernmental co-operation Development Cluster and public consultation to ensure accountability. Finance and Resource Mobilization Cluster 2. Develop appropriate regional economy that Economic and Tourism Development Cluster ensures shared prosperity and sustainability. 3. Create an enabling social environment, that Community, Social and Human Capital Development ensures safe, healthy and vibrant communities Cluster that participate actively in Eden. 4. Develop human and social capital by investing in women and youth development. 5. Ensure eff ective and aff ordable service and Infrastructure, Public Works and Transport Cluster infrastructure delivery in Eden to meet the needs of the people. 6. Sustain the Eden environment through resource Environmental Management and conservation, good land use practices and Spatial Development and Planning Cluster people centred planning. 5 Annual Report 2010/2011 CONTENTS CHAPTER 1 ~ INTRODUCTION 1.1 Executive Mayor’s foreword 10 1.2 Municipal Manager’s foreword 11 1.3 State of the Eden District 12 1.4 Access to Services 16 CHAPTER 2 ~ GOVERNANCE AND INTERGOVERNMENTAL RELATIONS 2.1 Macro Structure 19 2.2 Political Structure 20 CHAPTER 3 ~ DELIVERY PER DEPARTMENT 3.1 Offi ce of the Municipal Manager 22 3.1.1 Internal Audit 23 3.1.2 Legal Services 27 3.1.3 Communications 28 3.1.4 Disaster Management & Fire Services 36 3.2 Corporate Services 61 3.2.1 Administration: Committee Services 63 3.2.2 Administration: Auxiliary Services 64 3.2.3 Human Resources 65 3.2.4 Project Management 69 3.3 Community Services 73 3.3.1 Environmental Services 78 3.3.2 Municipal Health 85 3.3.3 Social Development 96 3.4 Technical Services 111 3.4.1 Bulk Infrastructure Planning 113 3.4.2 Roads and Transport 115 3.5 Strategic Services 116 3.5.1 Local Economic Development (LED) 118 3.5.2 Municipal Resorts 124 3.5.3 Information Communication and Technology (ICT) 129 3.5.4 Integrated Development Planning (IDP) 132 6 Annual Report 2010/2011 CONTENTS 3.5.5 Regional Development, Planning and Environmental Management 139 3.5.6 Shared Services & Resource Mobilisation 161 3.6 Financial Services 163 3.6.1 Budget and Treasury Offi ce, Creditors, Salaries and Income 165 3.6.2 Supply Chain Management, Stores and Assets 167 CHAPTER 4 ~ FINANCIAL STATEMENTS 170 4.1 Introduction 171 4.2 Financial Indicators 171 4.3 Operational Results 174 4.4 External Liabilities, Investment And Cash 177 4.5 Recalculation Of Actual Cash Balance 178 4.6 Expression Of Appreciation 179 4.7 Financial Statements 180 4.8 Auditor General Report 227 4.9 Report from Internal Audit Committee 117 CHAPTER 5 ~ ANNUAL PERFORMANCE REPORT 228 5.1 Introduction 229 5.2 Top Level SDBIP Performance Results – 2010/11 230 5.3 Departmental SDBIP Performance Results - 2010/11 246 5.4 Performance Results of Capital Projects - 2010/11 248 7 Annual Report 2010/2011 ABBREVIATIONS ARMS: Audit & Risk Management Solutions LGSETA: Local Government Sector Education and BEE: Black Economic Empowerment Training Authority BIMP: Bulk Infrastructure Master Plan LTO: Local Tourism Offi ce BSD: Basic Service Delivery LTA: Local Tourism Association CBD: Central Business District MAYCOM: Mayoral Committee CFO: Chief Financial Offi cer MDMC: Municipal Disaster Management Centre CRDP: Comprehensive Rural Development MFMA: Municipal Finance Management Act Programme MFVM: Municipal Financial Viability and CRR: Cash Reserve Ratio Management CTRU: Cape Town Routes Unlimited MMMTTs: Municipal Mitigation Monitoring Task DBSA: Development Bank of South Africa Teams DCF: District Coordinating Forum MPRA: Municipal Property Rates Act DMA : District Management Area NQF: National Qualifi cations Framework DWAE: Department of Water Aff airs and NSDP: National Spatial Development Perspective Environment NToD: National Department of Transport DPLG: Department of Local Government PAYE: Pay As you Earn ECC: Emergency Control Centre PCF: Premier’s Coordinating Forum ECDC: Early Childhood Development Centre PDMC: Provincial Disaster Management Centre EDENDM: Eden District Municipality PP: Public Participation EDM: Eden District Municipality RSDF: Regional Spatial Development Framework EDMMF: Eden District Municipal Managers Forum SAPS: South African Police Services EIA: Environmental Impact Assessment SCFPA: Southern Cape Fire Protection Association EMF: Environmental Management Framework SCM: Supply Chain Management EMP: Environmental Management Policy SDBIP: Service Delivery and Budget EMS: Emergency Medical Services Implementation Plan EMSDP: Environmental Management and Spatial SITA: State Information Techlogy Agency Development and Planning TAS: Turn Around Strategy EOC: Emergency Operations Centre WED: World Environmental Day EPWP: Extended Public Works Programme WESSA: Wildlife and Environmental Society of EQM: Environmental Quality Management South Africa ESS: Early Warning System WIT: Wage Incentive Teams ETD: Economic and Tourism Development WWF: World Wildlife Fund EWD: Early Warning Display UIF: Unemployment Insurance Fund FRM: Finance and Resource Mobilization FPA: Fire Protection Associations GDP: Gross Domestic Product GIS: Geographic Information System GIZ: German International Corporation GGID: Good Governance and Institutional Development GGPP: Good Governance and Public Participation GRAP: General Recognised Accounting Practices GSC: Council for Geosciences HR: Human Resources ICT: Information Communication Technology IDASA: Institute for Democracy in South Africa IDP: Integrated Development Plan IGR: Intergovernmental Relations IPWT: Infrastructure, Public Works and Transport ITP: Integrated Transport Plan JOC: Joint Operational Centre KPA’s Key Performance Areas KPI’s Key Performance Indicators LED: Local Economic Development 8 Annual Report 2010/2011 CHAPTER 1 INTRODUCTION 1.1 Executive Mayor’s foreword As the new Executive Mayor of Eden District Municipality (DC04), I am privileged to table this Annual Report which highlights the Eden municipal service delivery for the 2010/11 fi nancial year. At the same time, I also wish to acknowledge the hard work and dedication of my predecessor and the Eden District Municipal Council in what has been achieved. As the political representative of the
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