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President's Cabinet Meeting Notes

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President's Cabinet Meeting Notes PRESIDENT’S CABINET MEETING NOTES Tuesday, October 27, 2020 9:30 a.m. Via Zoom Members present: Joe Barrientos, Tim Collins, Julienne DeGeyter, Greg Dempsey, Betsy Hasegawa, Sayumi Irey, Rosie Rimando-Chareunsap, Ty Swenson, Maureen Shadair, Holly Woodmansee, Wendy Nagasawa Guests: Beatrice DeBelen, Sebastian Myrick Jennifer Awe, Bob Embrey, Veronica Wade Joe Barrientos started the meeting with Rosie Rimando-Chareunsap joining. INTRODUCTION OF NEW COLLEAGUE Joe Barrientos/Sebastian Myrick – Beatrice DeBelen, Student Success Specialist TRiO Talent Search, was introduced. Sebastian is excited to have Beatrice on his team. She joined us on September 16 after serving as a graduate intern with TRiO programs. Beatrice DeBelen – Beatrice graduated from the University of Washington with a Master’s of Education in Leadership in Higher Education. During her first year of graduate school she was an intern with TRiO programs. She is passionate about working with students, supporting college access and preparation, and is excited to work at South. Cabinet provided self- introductions. LAND ACKNOWLEDGEMENT Sayumi Irey – Sayumi provided the land acknowledgement: “We at South would like to acknowledge that we are on the traditional land of the First People of Seattle, The Duwamish People, past and present, and honor with gratitude the land itself and the Duwamish Tribe.” Betsy Hasegawa – Betsy asked Cabinet to expand the statement to include folks now on campus. Writing comments in the Chat is another way to add to this practice of being inclusive. CONSENSUS ITEM Review “Draft” October 13 Cabinet Meeting Notes “Draft” notes from the October 13 meeting were distributed, edited, and approved. Action: The October 13 Cabinet notes will be shared with the South community. 1 PRESENTATION Generations USA Jr. Web Development + IT Support Specialist Training Cabinet welcomed Jennifer Awe, Bob Embrey, and Veronica Wade – they provided an update regarding Generations USA Jr. Web Development + IT Support Specialist Training. Veronica Wade – Generations USA is a national organization that partners with community colleges. It is an online boot camp model for individuals, then into jobs. We are here today to talk about the newest model. Highlights: Their goal is to sign up 50 students in each of two cohorts fall quarter 2020, then launch in winter quarter 2021. Continuing Education; therefore, no FTE’s. It is a model with one lead instructor and two TA’s. This is a live online instructor-led model. Jenn shared the job description with her contacts. It is important to find individuals that have the IT background and the skills to teach. Boot camps are 10 and 12 weeks respectively. Generations has a pretty extensive assessment process. Generations received a grant from Verizon. There is no cost to the student. Ty Swenson was asked to assist with marketing. Jennifer Awe – Jenn is in contact with representatives from Generations. They are looking at 50 students in each area. Currently, there are 28 students interested in IT Support Specialist Training and 26 in Junior Web Development. In addition there are 11 unknowns – not sure which program they are interested in. The partnership with Generations will be included on the Continuing Education website. It’s new, innovative, and brings a new aspect to South, a national aspect. Students are eligible from the four corners of the United States, although recruitment is focused locally for now. Sayumi Irey – Sayumi asked about overall costs. Bob Embrey indicated net revenue of $7,500 per cohort above instructional costs of $15,000. The dollars go to Continuing Education. Generations created a MOU and Statement of Work which will be reviewed by the AAG and the Business Office, then sign off by VPI and President. Bob Embry– Generations is working with a lot of community partners. Their goal is 50 students per cohort online. This is a pilot for two cohorts, then will review and assess going forward. Our two winter cohorts will start in February 2021. The bulk of our work will be marketing and finding an instructor and two TA’s. This is a very strong partner – they are well connected throughout the nation and adapt to program changes. Joe Barrientos - asked that information be available for Student Services for inquiries from students. Cabinet – following discussion, Cabinet gave the green light to move forward with the two pilots winter quarter 2021 following contract review by the AAG and Business Office. Rosie Rimando-Chareunsap indicated excitement about the idea of incubating it in Continuing 2 Education and working out programmatic and operational systems. It is important that we provide students a seamless process. OCTOBER 20 WORKING SESSION FOLLOW-UP TOPICS REVIEW Wellness Center Advisory Committee Membership Julienne DeGeyter – the original makeup of the committee developed by Julienne DeGeyter and shared with students last spring is as follows: 2 voting staff members 2 voting faculty members 8 voting student members 1 voting alumni/community member After discussion, it was decided to add another voting member who will represent College Council. Joe Barrientos will try and get 4 additional student voting members. Inviting Deans and Directors to the 3rd Tuesday Cabinet Working Sessions Following discussion, Cabinet agreed to invite the Deans and Directors to the 3rd Tuesday Cabinet Working Sessions meetings, 10:30-12:00 p.m. winter and spring quarters 2021. Wendy Nagasawa will forward invites and Zoom links. Greg Dempsey – we, as a Cabinet, need to be as intentional as possible when having our colleagues at the table. Will re-access and evaluate at the end of spring quarter 2021. Draft 2021 Cabinet Spotlight Presentation Schedule The “draft” 2021 Cabinet Spotlight Presentation schedule was emailed to Cabinet on October 23 which included Finance and Administration presentations. Student Services and Instruction presentations are pending. FALL EVENT PLANNING Fall Budget Forum – Tuesday, October 27, 3:00-4:30 p.m. via Zoom South Exempt Team Meeting – Tuesday, November 3, 2:30-4:00 p.m. via Zoom Greg Dempsey – the 55-minute topic for the South Exempt Team meeting will be Racial Equity Data. There’s a lot of data -- thinking about break-out rooms and one-two questions to discuss and come back to the larger group and report out. Will call on Cabinet to help facilitate the break-out sessions. Will provide next steps, report will be shared in the coming weeks, with open forums/engagement. Staff Holiday Event – Wednesday, December 9, 2:30-4:00 p.m. via Zoom Joe Barrientos and Maureen Shadair and co-chair of this year’s event. DATA AND RESEARCH Program Viability Data Greg Dempsey – Greg provided a Program Viability update, including a historical overview and reviewed data for this academic year. 3 A collaborative initiative and process led by the District-wide Vice Presidents of Instruction to assess and evaluate the viability and sustainability of educational programs was implemented in winter 2017, the process was approved by Chancellor’s Executive Cabinet with support by the Board of Trustees. Timeline: Data Gathering Summer (June-August) Analysis and Assessment Fall (September-December) Program Improvement Plan Winter (January-March) Decisions on Programs Spring (April-May) Improvements for Process Ongoing Level 1: initial review of all programs and disciplines -- 2019-2020 program viability data, including annual state FTE’s, student to faculty ratio, and cost per FTE. Greg reviewed the new Dashboard which has been shared with the instructional deans. Sayumi Irey and Greg are meeting with the deans tomorrow. Level 2: deeper review of programs flagged. Deliverable: expansion to one page document to include further data and information. Conduct further assessment of identified program areas using other institutional data; i.e., TAC surveys, program review data, external program studies, and program accreditation report. Last year, ten programs moved to Level 2: all three BAS programs, Engineering, Diesel, Auto Tech, ESL, ABE, High School 21, and Computer Numerical Control (CNC). Greg shared key takeaways from a college-wide perspective. Sayumi and Greg will update the group in the coming months. Feedback would be appreciated – it’s an opportunity to enhance and improve upon the process. Rosie Rimando-Chareunsap suggested the deans share program viability reports with the campus community at some point. Greg will forward the PowerPoint presentation and links to the dashboards to Cabinet. DISCUSSION President’s Day Survey Results This agenda item has been deferred to the November 3 Cabinet Working Session. How to Distribute South Facemasks 500 South facemasks have arrived on campus reported Ty Swenson. The facemasks were ordered for faculty and staff, those working on campus and remotely. Julienne DeGeyter suggested facemasks can be available with the welcome monitors at the check-in stations on campus and perhaps a drive through at the Georgetown Campus. 4 STANDING AGENDA ITEMS Budget The fall budget forum is scheduled this afternoon from 3-4:30 p.m. via Zoom. Cabinet was asked to encourage faculty and staff to participate. COVID-19 Updates Personnel No new updates were provided. Policy/Procedure Review Joe Barrientos – Joe advised there isn’t a clear policy regarding Mandatory Reporting which is tied to Title IX. Joe will work with Jennie Chen and the District Vice Presidents of Student Services. Enrollment No enrollment updates were provided. ANNOUNCEMENTS Chancellor’s Cabinet and District Leadership
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