Minutes of the 2nd Meeting in 2018 of the District Facilities Management Committee of the District Council

Date: 8 March 2018 (Thursday) Time: 9:34 a.m. – 11:45 a.m. Venue: Conference Room, Council

Present Time of Arrival Time of Withdrawal Chairman Mr. CHAN Cho-leung, MH Beginning of the meeting End of the meeting

Vice-chairman Mr. TANG Ming-tai, Patrick Beginning of the meeting End of the meeting

Members Mr. AU Chun-wah 10:21 a.m. End of the meeting Mr. CHAN Siu-kuen, MH, JP 9:41 a.m. End of the meeting Mr. CHENG Chun-ping, JP Beginning of the meeting End of the meeting Mr. CHENG Chun-wo Beginning of the meeting End of the meeting Mr. CHEUNG Hok-ming, GBS, JP Beginning of the meeting 11:39 a.m. Mr. CHOW Yuen-wai 9:37 a.m. End of the meeting Mr. KWAN Wing-yip 9:37 a.m. End of the meeting Dr. LAU Chee-sing Beginning of the meeting 10:30 a.m. Mr. LAU Yung-wai 9:45 a.m. End of the meeting Mr. LI Wah-kwong, Rex Beginning of the meeting 11:28 a.m. Mr. LI Kwok-ying, BBS, MH, JP Beginning of the meeting End of the meeting Mr. LI Yiu-ban, BBS, MH, JP 9:43 a.m. 10:55 a.m. Mr. LO Hiu-fung Beginning of the meeting End of the meeting Mr. TAM Wing-fun, Eric, MH 9:43 a.m. End of the meeting Ms. WONG Pik-kiu, BBS, MH, JP Beginning of the meeting 10:33 a.m. Mr. WOO Kin-man, Clement Beginning of the meeting End of the meeting Mr. YAM Kai-bong, Francis Beginning of the meeting End of the meeting Mr. YAM Man-chuen 9:38 a.m. End of the meeting Mr. YU Chi-wing, Ken 9:37 a.m. End of the meeting

Secretary Mr. NG Chi-kin, Eric Beginning of the meeting End of the meeting Executive Officer (DC)4/Tai Po District Office/Home Affairs Department - 2 -

In Attendance

Ms. LUI Siu-chu, Andy, JP District Officer (Tai Po), Home Affairs Department Ms. LEE Kai-ying, Iris Assistant District Officer (Tai Po), Home Affairs Department Ms. HEUNG Ching-yee, Alice Chief Leisure Manager ( East), Leisure and Cultural Services Department Mr. TAM Hung-kong District Leisure Manager (Tai Po), Leisure and Cultural Services Department Ms. LUI Lok-sze Deputy District Leisure Manager (District Support) (Tai Po), Leisure and Cultural Services Department Mr. CHAN Kam-shing, Eddie Senior Administrative Officer (Planning)7, Leisure and Cultural Services Department Miss LO Wai-yin, Phoenix Executive Officer (Planning)7, Leisure and Cultural Services Department Mr. NG Chi-keung, Barry Senior Librarian (Tai Po), Leisure and Cultural Services Department Mr. CHAN Wing-yiu, Ronald Administrative Assistant/Lands (Atg.), District Lands Office, Tai Po, Lands Department Ms. CHAN Wai-yan Senior Executive Officer (Nature Conservation), Environmental Protection Department Mr. FOK Chi-man, Richard Senior Environmental Protection Officer (Special Waste & Landfill Restoration)3, Environmental Protection Department Mr. LEE Yu-sau, Terence Senior Executive Officer (District Council)/Tai Po District Office, Home Affairs Department Ms. LEUNG Suk-mei, Rebecca Senior Executive Officer (District Management), Tai Po District Office, Home Affairs Department Ms. WONG Yu-hang, Anita Senior Liaison Officer (2), Tai Po District Office, Home Affairs Department Mr. SO Wing-kai Senior Inspector of Works, Tai Po District Office, Home Affairs Department Ms. YIP Lisa Liaison Officer (7), Tai Po District Office, Home Affairs Department Ms. CHAN Ho-shan, Susana Architect (Works)9, Home Affairs Department Ms. TANG Suet-fun Architectural Executive, WCWP International Limited Mr. MOK Wai-kin, Johnny Director, Ho & Partners Architects Engineers & Development Consultants Limited Mr. CHU Bo-hei, Boris Architect, Ho & Partners Architects Engineers & Development Consultants Limited Mr. WONG Yung Coordinating Manager, Ho & Partners Architects Engineers & Development Consultants Limited

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Opening remarks

The Chairman welcomed participants to the meeting.

I. Confirmation of the minutes of the 1st meeting in 2018 of the DFMC on 11 January 2018 (TPDC Paper No. DFM 6/2018)

2. The Chairman reported that neither had the Secretariat received any proposed amendments to the minutes of the last meeting, nor did Members propose any amendments to the said minutes at this meeting. The said minutes were confirmed without amendment.

II. Position of the District Minor Works Funds and Progress Report on the Approved District Minor Works Projects (TPDC Paper No. DFM 7/2018)

3. The Chairman requested that Members note the position of the District Minor Works Funds and the Progress Report on the Approved District Minor Works Projects. He advised that the DFMC currently had an approved project estimates of $118.2 million, of which around $27.7 million was for 2017/18 and approximately $90.5 million for 2018/19 and thereafter.

4. The Chairman asked the representatives of the term consultant companies (“term consultants”), the Tai Po District Office (“TPDO”) and the Leisure and Cultural Services Department (“LCSD”) to report the progress of approved District Minor Works (“DMW”) projects. He welcomed the following persons to the meeting for the discussion of this item:

(i) Ms. Susana CHAN, Architect (Works)9 of Home Affairs Department (“HAD”);

(ii) Ms. TANG Suet-fun, Architectural Executive of WCWP International Limited; (iii) Mr. Johnny MOK, Director of Ho & Partners Architects Engineers & Development Consultants Limited;

(iv) Mr. Boris CHU, Architect of Ho & Partners Architects Engineers & Development Consultants Limited; and

(v) Mr. WONG Yung, Coordinating Manager of Ho & Partners Architects Engineers & Development Consultants Limited.

(A) DMW projects with the term consultant WCWP International Limited as works agent (Items (1) to (3) in Annex 2 to TPDC Paper No. DFM 7/2018)

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5. Ms. TANG Suet-fun reported as follows:

(i) Project Item (1) “Provision of a sitting-out area in Lung Mei Village, Road, Tai Po”: works had already commenced in late February 2018 and were expected to complete in February 2019.

(ii) Project Item (2) “Provision of a sitting-out area at the former Shu Yan School site in Cheung Shue Tan Village”: works underway and were expected to complete in June 2018.

(iii) Project Item (3) “Provision of Rainshelters on Existing Benches outside Tai Po Hui Market and Cooked Food Centre”: construction of a rain shelter on Wan Tau Street was expected to commence in late March 2018 and complete in October of the same year.

6. Dr. LAU Chee-sing, proponent of Project Item (1), thanked HAD and the term consultant for their efforts in getting the project started. He indicated that construction of a sitting-out area usually took six to nine months and wished to know why this project would need to take one year to complete.

7. The Chairman said that as Project Item (1) had commenced not long ago, there was ample time for the proponent and term consultant to follow up on matters relating to the construction period.

8. Ms. Susana CHAN said that she would discuss with Dr. LAU Chee-sing details about Project Item (1) after the meeting.

9. The DFMC endorsed the report by the term consultant.

(B) DMW projects with the term consultant Ho & Partners Architects Engineers & Development Consultants Limited as works agent (Items (4) to (10) in Annex 2 to TPDC Paper No. DFM 7/2018)

10. Mr. Boris CHU gave supplementary remarks on the following projects:

(i) Project Item (4) “Conversion of the open space near Block 10 and 19 of Tai Po Centre, On Pong Road into a children’s playground and elderly sitting-out area”: the term consultant was working on the detailed design and the works were expected to complete in May 2019.

(ii) Project Item (5) “Construction of Covered Walkway at Nam Wan Road Adjacent to footbridge NF132”: the proponent had on 14 August 2017 modified at TPDO’s

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request the location for constructing a covered walkway and the term consultant was carrying out a feasibility study in this connection. Tender exercise for the trial pit had already completed on 20 November 2017 and trial pit had been carried out from 5 to 8 March 2018, now awaiting the trial pit report.

(iii) Project Item (6) “Provision of Elderly Fitness Equipment at the Ting Kok Road outside Ting Nga Court, Tai Po”: the term consultant had already sought advice from relevant departments. Transport Department (“TD”) and LCSD had already confirmed that they would undertake repairs and maintenance of roadside planters and pedestrian crossing facilities. The term consultant currently carried out design and feasibility study, and would need to ascertain the estimated construction cost and the additional funding which might be required.

(iv) Project Item (7) “Provision of Sitting-out Area outside , Tai Po”: the feasibility study report of this project had been endorsed respectively at the meeting of Working Group on District Works (“WGDW”) on 25 October 2017 and that of DFMC on 9 November 2017. The term consultant currently worked on the preliminary design of the project.

(v) Project Item (8) “Construction of Covered Walkway at Road westbound (outside Tai Po Mega Mall)”: the term consultant had been commissioned on 18 July 2017 to carry out the relevant works and conducted the feasibility study in the meantime. Tender exercise for the trial pit of the project had completed on 20 November 2017 and trial pit was expected to be carried out on 12 March 2018.

(vi) Project Item (9) “Construction of a sitting-out area and children’s playground in Nai Chung”：the project’s estimated cost of $9.5 million had been endorsed respectively at the meeting of WGDW on 25 October 2017 and that of DFMC on 9 November 2017. LCSD and HAD (Works Section) currently carried out the procedure to entrust the project to the term consultant for follow up.

(vii) Project Item (10) “Construction of rainshelters at San Fu”: HAD (Works Section) had completed the preliminary study in September 2017 and met with the proponent on 21 September 2017 to discuss in detail the preliminary study. HAD (Works Section) advised that the estimated cost of the project was $3.2 million. However, since the cover of Ma Wo Road was located next to a slope, the estimated cost might increase if the term consultant needed to carry out works associated with the slope as well. DFMC had endorsed at its meeting on 9 November 2017 to earmark a funding allocation of $3.2 million. At this stage, HAD (Works Section) and TPDO were preparing relevant documentation.

11. Members’ opinions and questions were summed up as follows:

(i) Mr. Francis YAM, proponent of Project Item (4) “Conversion of the open space near

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Block 10 and 19 of Tai Po Centre, On Pong Road into a children’s playground and elderly sitting-out area”, enquired about the progress of the detailed design carried out by the term consultant and hoped that the project could complete as scheduled in May 2019.

(ii) Mr. LO Hiu-fung, proponent of Project Item (10) “Construction of rainshelters at San Fu”, enquired about the progress of the preparation of relevant documentation.

12. Mr. Boris CHU responded as follows:

(i) Project Item (4): the term consultant had already submitted the tender documents and plans to HAD (Works Section) for follow up and applied to TPDLO currently for site allocation. The works would commence once site allocation was granted.

(ii) Project Item (10): this project involved the construction of cover at three locations and the project’s preliminary work included carrying out trial pits at relevant locations. The term consultant had submitted plans and information concerned to HAD (Works Section) for follow up last week. Tender exercise for trial pits was expected to take place in April 2018 and relevant matters would be reported at the next DFMC meeting.

13. Mr. Francis YAM, proponent of Project Item (4), enquired about the application for site allocation filed with TPDLO. He said that he had on-site inspections and discussion with relevant departments and the term consultant repeatedly in connection with this project. He enquired if it was necessary at this stage to seek land information from TPDLO to ascertain the work area, and whether such work could be done at an earlier stage of the project.

14. Ms. Susana CHAN indicated in connection with Project Item (4) that HAD (Works Section) applied to TPDLO in July 2017 for site allocation. However, it took time to handle the case as drainage reserves of Drainage Services Department (“DSD”) were involved. The application for site allocation was currently pending TPDLO’s approval and HAD (Works Section) had all along followed up with TPDLO on the progress of relevant work.

15. The Chairman recommended that the term consultant notify the project proponents if any difficulties were encountered while taking forward projects, such that the proponents could have a timely grasp of the latest progress of projects.

16. The DFMC endorsed the report by the term consultant.

(C) DMW projects reported by the TPDO (Items (11) to (56) in Annex 2 to TPDC Paper No. DFM 7/2018)

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17. Mr. SO Wing-kai gave supplementary remarks on the following projects:

(i) Project Item (11) “Construction of drainage and van track from Au Tsai to San Wai, Tai Hang”: the Works Section preliminarily estimated the cost of works to be $9 million. Since a road section of about 200 metres was close to East Rail Line, the Works Section now sought advice from engineers of HAD.

(ii) Project Item (12) “Improvement to open space near Tai Hang Village Office at Chung Sum Wai, Tai Hang, Tai Po”: DFMC had already endorsed the project’s estimated cost of $700,000 at its meeting on 11 January 2018. The Works Section currently prepared the detailed works plans.

(iii) Project Item (13) “Provision of rainshelters and benches along Lam Kam Road at , Tai Po”: works to construct walkway covers and benches at San Tong bus stop, Ping Long bus stop, Tai Om bus stop, Kau Liu Ha bus stop, Lam Tsuen San Tsuen, Ma Po Mei bus stop and Pak Ngau Shek bus stop had already completed. Tender exercise for the construction of benches at the rainshelter at Chung Uk Tsuen had completed and works had commenced in early March 2018. The works had initially been expected to complete in May 2018. After negotiation between the Works Section and the contractor, the works could complete sooner in late March 2018.

(iv) Project Item (14) “Reconstruction of pavilion near public pier at , , Tai Po”: works had begun in August 2017 and were expected to complete in March 2018. However, after re-examination by the Works Section, completion of the project might need to be postponed to June 2018.

(v) Project Item (15) “Provision of signage at the route leading to Ting Kok Coastal Conservation Area, Tai Po”: the Works Section was currently preparing the tender documents and carried out land surveying and tree assessment, of which the latter would take longer to complete.

(vi) Project Item (16) “Provision of rainshelters at Ma Po Mei, Chai Kek and San Tong, Lam Tsuen, Tai Po”: there were some trees at the proposed site for building a pavilion at Ma Po Mei. The Works Section currently sought views from relevant departments and would arrange for the proponent and relevant departments to have an on-site inspection shortly. The location for the proposed pavilion in San Tong Tsuen had been confirmed and the Works Section would continue to follow up according to established procedures. DFMC had endorsed at its meeting on 9 November 2017 the project estimate of $1.5 million. The Works Section currently prepared the tender documents and would first carry out the construction works of the pavilion at Chai Kek Tsuen.

(vii) Project Item (17) “Stainless steel systematic letter boxes”: systematic letter boxes in

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Pan Chung San Tsuen, Ma Wo Tsuen and Yuen Leng had completed. Letter box works in Chung Shun Lane had commenced in December 2017 and were expected to complete in March 2018.

(viii) Project Item (18) “Construction of pavilion at Yung Shue O, Sai Kung North, Tai Po”: the Works Section had invited tender in January 2018 and currently vetting tenders.

(ix) Project Item (19) “Replacement of generator at Sha Tau, , Sai Kung North, Tai Po”: Electrical and Mechanical Services Department (“EMSD”) had already invited tender for this project and finished vetting the tenders. The project was expected to commence in March 2018 and complete in June of the same year.

(x) Project Item (20) “Installation of systematic letter boxes at Tai Hang, , Chung Uk Tsuen, Tap Mun Fishermen’s Village and Long Ha Village”: site selection for the works at Chung Uk Tsuen had been confirmed and TPDLO had also replied in relation to land information and that no objection had been received. Site allocation was expected to be granted in March. Installation of letter boxes in Tap Mun Fishermen’s Village, Tai Po Tai Hang and Ting Kok Long Ha Village had already completed respectively in November and December 2017 and January 2018.

(xi) Project Item (21) “Improvement to the rainshelter cum benches near Sung Tak Wong Kin Sheung Memorial School”: the Works Section had already confirmed relevant land information with departments concerned in relation to Item 1 in the project overview (i.e. removal of part of the railings outside Wong Siu Ching Clinic and paving a footpath leading to the clinic) and would follow up according to established procedures. The Works Section had in January 2018 conducted an on-site inspection with the proponent in connection with Item 2 in the project overview (i.e. replacement of or improvement to existing benches outside Tai Po Sung Tak Wong Kin Sheung Memorial School). The proponent recommended that the existing arbour be retrofitted with a cover and back panels. The Works Section was checking with relevant departments the ownership of the arbour concerned.

(xii) Project Item (22) “Refurbishment of facilities under TPDC Minor Works Programmes (2017/18)”: the Works Section was carrying out works to repair signposts, notice boards and letter box stands in villages.

(xiii) Project Item (23) “Construction of pavement and lay-bys at Tung Tsz Road, Shuen Wan, Tai Po”: the Works Section was preparing the tender documents for land surveying and tree assessment to facilitate engineering design.

(xiv) Project Item (24) “Improvement of footbridge at Ma Kwu Lam, Sai Kung North, Tai Po”: the Works Section was preparing the tender documents for land surveying and tree assessment to facilitate engineering design.

(xv) Project Item (25) “Provision of Jogging Trail and sitting-out area along Lam Tsuen

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River”: the Works Section had already been granted site allocation by TPDLO in January 2018 and was preparing the tender documents for land surveying and tree assessment to facilitate engineering design.

(xvi) Project Item (26) “Improvement of bicycle parking spaces near Tak Nga Court, Tai Po”: TD had on 23 February 2018 replied that it had no objection. The Works Section would apply for funding at the next DFMC meeting to carry out this project.

(xvii) Project Item (27) “Improvement to footpath from the pavilion of Kau Lung Hang to Yuen Leng and Tai Wo, Tai Po”: Civil Engineering and Development Department (“CEDD”) had completed the cycle track works near the project site, now awaiting the handover between relevant departments and village representatives.

(xviii) Project Item (28) “Construction of paving and benches near Tai Wong Yeh Temple at Yuen , Tai Po”: the Works Section would conduct an on-site inspection again with relevant persons on 14 March 2018 to follow up on this project.

(xix) Project Item (29) “Construction of pavement at Shan Liu Road, Tai Po”: the Works Section had an on-site inspection with the proponent in January 2018 and preliminarily confirmed the work area. The Works Section would check the land information with TPDLO shortly and request that TPDLO help put up notices.

(xx) Project Item (30) “Construction of rainshelter cum benches at San Fu, Tai Po”: TPDLO had already put up notices on 25 January 2018 and would reply to TPDO in March 2018 after verifying upon expiry of the notice period if there was any objection.

(xxi) Project Item (31) “Provision of handrail near Full King Building, Tai Po”: WGDW had already endorsed on 21 February 2018 the fund allocation of $50,000 to carry out this project and the funding of $50,000 was being applied for from DFMC to undertake this project.

(xxii) Project Item (32) “Provision of bulky household refuse collection points at , Tap Mun Fisherman Village and three piers in Tap Mun”: WGDW had already endorsed on 21 February 2018 the fund allocation of $300,000 to carry out this project and the funding of $300,000 was being applied for from DFMC to undertake this project.

(xxiii) Project Item (33) “Construction of rainshelters cum benches at Fung Yuen, Tai Wo and Yuen Leng Kam Fung Villa, Tai Po”: the Works Section would arrange for trial pits to be carried out in connection with the works to construct rain shelter on Fung Yuen Road and those next to the respective minibus stops of Tai Wo Village and Yuen Leng Kam Fung Garden to ascertain the number and locations of underground facilities.

18. Members’ opinions and questions were summed up as follows:

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(i) The Vice-chairman, proponent of Project Item (11) “Construction of drainage and van track from Au Tsai to San Wai, Tai Hang”, raised that since the works would be carried out close to East Rail Line, which would in general be subject to MTR’s safety requirements and in turn affect the degree of difficulty and costs of the project. He enquired when the Works Section would consult MTRC on this project and seek technical advice from HAD engineers. He hoped that the project could complete as soon as possible.

(ii) Mr. Rex LI, proponent of Project Item (14) “Reconstruction of pavilion near public pier at Tap Mun, Sai Kung North, Tai Po”, enquired why completion of the project had to be postponed to June 2018.

(iii) Mr. Rex LI, proponent of Project Item (18) “Construction of pavilion at Yung Shue O, Sai Kung North, Tai Po”, enquired if tender exercise for the project had completed and whether it was ready to proceed with the construction.

(iv) Dr. LAU Chee-sing thanked the Works Section regarding Project Item (20) “Installation of systematic letter boxes at Tai Hang, Lam Tsuen River, Chung Uk Tsuen, Tap Mun Fishermen’s Village and Long Ha Village” for its efforts in enabling the completion of the letter box works in Long Ha Village, Ting Kok. He would notify the villagers and arrange for the collection of letter box keys. Besides, he said that the house numbers of the new letter boxes were different from the old numbers. He enquired if Post had participated in updating the relevant numbers and if the numbers of residents’ new letter boxes were known to Hong Kong Post while delivering mail items. He said that no more than one month was allowed for the changeover from old letter boxes to the new ones, but residents might not necessarily be able to update their correspondence addresses within a month.

(v) Mr. Ken YU, proponent of Project Item (26) “Improvement of bicycle parking spaces near Tak Nga Court, Tai Po”, indicated that he agreed to the design of the project and was aware that TD had no objection to this project. He enquired when the project would commence.

(vi) The Vice-chairman, proponent of Project Item (33) “Construction of rainshelters cum benches at Fung Yuen, Tai Wo and Yuen Leng Kam Fung Villa, Tai Po”, said that trial pit works next to the minibus stop of Tai Wo Village had completed and no underground facility was found, while at the location next to the minibus stop of Yuen Leng Kam Fung Villa, some five to six underground pipes, which presumably belonged to the power company, were identified, information of which had to be checked with relevant departments such as Highways Department and CEDD. He praised the Works Section for having followed up with flexibility on this project, for instances, carrying out trial pits at several spots at the project site to identify the most suitable location, and looking into various foundation designs and materials to meet

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the requirements of actual circumstances. He raised that DC Members proposed various DMW projects based on requests and aspirations gathered from the local community. Should it take too long to implement a project which ended up being shelved due to impracticability, the public’s confidence in DC Members would be badly affected. Since DC Members selected sites for the projects in accordance with views of the public, it was therefore more desirable to change foundation designs and materials to meet the requirements of actual circumstances than changing the project sites. In addition, he requested that the project overview record as detailedly as practicable the progress of works and the follow up works which were underway, for instances, the meeting soon to be held among relevant departments on 19 March 2018, completion of trial pit works at the selected site next to the minibus stop of Tai Wo Village and that foundation designs were being looked into and so on.

(vii) The Chairman hoped that lead departments of projects would help proponents take forward DMW projects with flexibility and recommended that the Works Section write progress summaries of projects with as many details as possible.

19. Mr. SO Wing-kai responded as follows:

(i) Project Item (11): the Works Section had already forwarded relevant information to engineers at HAD in January 2018, and would check with HAD about the progress and update the proponent after the meeting.

(ii) Project Item (14): owing to the mismatch of the contractor’s staff deployment arrangements, completion date of this project had to be deferred. The Works Section would closely monitor the work progress and deal in accordance with the penalty mechanism with delayed completion should there be any.

(iii) Project Item (18): vetting of tenders had completed and the Works Section would sign a works contract with the contractor shortly.

(iv) Project Item (20): the Works Section had negotiated with Hong Kong Post prior to the commencement of the project the names and numbers of the proposed letter boxes, and the latter had a systematic arrangement for numbers of letter boxes which might not necessarily be identical with the house numbers of the flats or houses of residents. The Works Section would follow up again with Hong Kong Post on matters regarding the changeover between the old and new letter boxes.

(v) Project Item (26): the Works Section would apply for funding for this project at the next WGDW meeting.

(vi) Project Item (33): trial pit works of individual project sites had completed. HAD had already advised the Works Section on several designs of foundation for walkway cover and the Works Section would choose the suitable design in accordance with the

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actual circumstances with a view to completing the relevant works as early as possible.

20. The Chairman reported on the estimated costs for the following projects:

(i) Project Item (31) “Provision of handrail near Full King Building, Tai Po”: estimated cost was $50,000.

(ii) Project Item (32) “Provision of bulky household refuse collection points at Ko Lau Wan, Tap Mun Fisherman Village and three piers in Tap Mun”: estimated cost was $300,000.

21. Members raised no objection. The Chairman announced that the estimated construction costs of the above two projects were endorsed.

22. The DFMC endorsed the report by the Works Section of TPDO.

23. Ms. Lisa YIP gave supplementary remarks on the following projects:

(i) Project Item (34) “Construction of Rain Shelter at Po Nga Road near Tai Wo Plaza, Tai Po”: HAD (Works Section) was working on the preparatory work of this project, including the tender exercise for the trial pit works.

(ii) Project Item (35) “Provision of waiting facilities and motorcycle parking spaces at Chung Nga Road”: TD endorsed in January 2018 the district consultation which TPDO had carried out on parking spaces of motorcycles, and indicated at the WGDW meeting on 21 February 2018 that it would follow up on related work as soon as possible. Upon reception of information about parking spaces of motorcycles provided by TD, HAD (Works Section) would prepare the advance follow up work.

(iii) Project Item (36) “Provision of pavement in Tai Po Tau Road”: TD had indicated at the WGDW meeting on 21 February 2018 that it was looking into the pedestrian flow and relevant data, and would consider appropriate arrangements available for the surrounding environment. TD would meet with the proponent on 19 March 2018 to discuss the work progress.

(iv) Project Item (37) “Construction of a covered walkway connecting the elevator at the footbridge of Uptown Plaza and the entrance of Wan Tau Tong Estate”: the proponent submitted a revised location plan for the covered walkway in February 2018. TPDO currently sought preliminary views from relevant departments on the revised site selection.

(v) Project Item (38) “Construction of covered walkway near Kwong Fuk Playground,

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Tai Po”: HAD (Works Section) had basically completed the preliminary study in November 2017. The proposed covered walkway was about 150 metres long, 2.5 metres wide and 2.5 metres high. Since there was a slope near the site of the proposed work, HAD (Works Section) had requested information about the slope concerned from and exchanged views with relevant departments, and would meet with the proponent on 19 March 2018 to explain the content of the preliminary study and the estimated construction cost of the project.

(vi) Project Item (39) “Provision of District Council notice board at the footbridge near Tai Po Mega Mall and Garden”: TPDO currently collected information about network providers which could provide underground optical fibre laying services in the surrounding area of the selected site. Project Division of EMSD had in March 2018 provided HAD (Works Section) detailed information about relevant television facilities. HAD (Works Section) would follow up on other related works (such as installation of platform for the equipment cabinet under the footbridge, installation of television rackmount on the footbridge and related pipeline works and so on).

(vii) Project Item (40) “Provision of pavement railings, covered walkway and signage at Wan Tau Kok Lane, Tai Po”: TD planned to install bollards linked up by iron chains along the road section of Wan Tau Kok Lane which had no railings yet and would at the proponent’s request remove a set of three bollard and their connecting chains in front of Full King Building on Wan Tau Kok Lane, and provide a ramp to facilitate access by wheelchair-users. TD had in January 2018 consulted the proponent on the above-mentioned plan and would carry out district consultation via TPDO to take forward the project. HAD (Works Section) had in February 2018 completed the preliminary study report of the proposed covered walkway, and would meet with the proponent on 19 March 2018 to explain the content of the preliminary study and the estimated construction cost of the project. Tourism Commission (“TC”) had indicated in March 2018 that in order to follow up more efficiently on the proposal to provide additional visitor signage, TC hoped that the proponent would provide a location plan or list of locations where additional signage was proposed to be erected. Upon reception of the proposed locations named by the proponent, TC and Hong Kong Tourism Board (“HKTB”) would follow up at once.

(viii) Project Item (41) “Covered walkway”: following its completion of the preliminary location plan of the works at Mayfair By The Sea, Wong Yi Au and Ta Tit Yan in March 2017, HAD (Works Section) had also completed the preliminary location plan for the works at Cheung Shue Tan in January 2018. The proponent hoped that the size of the cover at Cheung Shue Tan would be consistent with other covers. HAD

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(Works Section) had in March 2018 finished revising the preliminary location plan of the cover for Cheung Shue Tan (approximately two metres long and two metres wide). TPDO currently sought views from the proponent. Besides, HAD (Works Section) was following up on the new revised proposals (including benches and back panels) which the proponent had put forward on 29 January 2018 in connection with walkway covers at the selected sites.

(ix) Project Item (42) “Optimisation of Sam Mun Tsai Pier”: Awaiting CEDD’s completion of the technical study report in 2019.

(x) Project Item (43) “Provision of Shelter at Fung Yuen Road”: HAD (Works Section) indicated in February 2018 that the proposed shelter was only 940 millimetres wide, which was less than the standard width of average shelters, and could not function effectively as a shelter from the rain while it might also give rise to public complaints. Hence, HAD (Works Section) did not recommend building a shelter of no more than 940 millimetres wide and opined that TD would need to be consulted again as to whether it would relax its requirement for a 500-millimetre width to be reserved on the kerb of a pavement. TD had indicated at the WGDW meeting on 21 February 2018 that according to existing information, TD agreed neither to the construction of a shelter of no more than 940 millimetres wide, nor to the relaxation of the requirement to reserve a 500-millimetre width on the kerb of a pavement. TD and HAD (Works Section) would meet with the proponent on 19 March 2018 to discuss this project.

(xi) Project Item (44) “Construction of Rain Shelter at Po Nga Road near Tai Wo Plaza, Tai Po”: TPDO had already requested information about usable floor area from Housing Department (“HD”) and relevant departments. HD had replied in February 2018 that it would be responsible for the maintenance and management of shelters within the area under its purview. TPDO had relayed the above reply to HAD (Works Section), now awaiting HD’s provision of relevant information about floor area.

(xii) Project Item (45) “Extension of the Existing Covered Walkway at Nga Wan Road near Uptown Plaza, Tai Po”: TPDO, HAD (Works Section) and the proponent had conducted an on-site inspection on 25 January 2018. TPDO had sought preliminary views from relevant departments. HAD (Works Section) had in February 2018 completed the preliminary location plan of the project, on which TPDO had consulted the proponent. HAD (Works Section) had completed in March 2018 the preliminary study report of the proposed cover (approximately 35 metres long, 2.8 metres wide and 2.7 metres high). HAD (Works Section) would meet with the proponent shortly to explain the content of the preliminary study and the estimated construction cost of the project.

(xiii) Project Item (46) “Construction of ramp at the footbridge near Tai Po Central Bus

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Terminus”: TD and HyD had in November 2017 replied that they were currently unable to spare the resources to study and launch the project to provide a ramp. Hence, this proposed project lacked a lead department and works agent. TPDO had already notified the proponent of the said situation, now awaiting further suggestions from the proponent. Should the proponent agree to shelve this project, he could submit a replacement proposal under the enhanced arrangements for submitting DMW project proposals.

(xiv) Project Item (47) “Expand and repair the pavement at Lam Kam Road (towards Yuen Long), Tai Po(San Tsuen to Kau Liu Ha)” and Project Item (48) “Expand and repair the pavement at Lam Kam Road (towards Yuen Long), Tai Po (Ping Long Tai Om to San Tsuen)”: TPDO had already arranged for HyD to meet with the proponent on 16 March 2018 to discuss how this project would be taken forward.

(xv) Project Item (49) “Covered Walkway”: TPDO had on 29 January 2018 arranged for HAD (Works Section), TPDO Works Section and the proponent to have an on-site inspection at the new site selected on Chong San Road near the minibus stop on Fo Shing Road. On the day of the on-site inspection, the proponent put forward the request that a cover be provided on Chong San Road near Phase 2 Providence Peak of Providence Bay and had subsequently submitted the revised location for the project to the Secretariat of TPDC. The proponent requested that back panels and benches be provided for the cover on Chong San Road near Fo Shing Road and the one near Providence Bay. TPDO currently sought preliminary views from relevant departments in this connection. TPDO Works Section was responsible for the cover for the walkway next to Chung Tsai Yuen Lookout bus stop (Kowloon bound) on Tai Po Road. TPDLO had provided land information in December 2017 in relation to this project and indicated that no objection had been received.

(xvi) Project Item (50) “Construction of Taxi Stand and waiting facilities at Chung Nga Road, Tai Po”: TD had indicated at the WGDW meeting on 21 February 2018 that it was preparing relevant plans for the taxi stand which were expected to complete in the second quarter of 2018. HAD (Works Section) would then prepare the advance work of the project according to information provided by the TD.

(xvii) Project Item (51) “Construction of cycle track from to Ting Kok Road, Tai Po”: the proponent had once indicated that he hoped to complete the cycle track network of Tai Po District and would not mind what the final routeing of the cycle track would be. CEDD had in February 2018 relayed to TPDO the written reply of the Development Bureau (“DevB”) to the Legislative Council Secretariat, indicating that having consulted relevant policy bureaux and departments, DevB was of the view that given the existence of a cycle track linking up Tai Po Waterfront Park and via Yuen Shin Road without having to detour around Tai Po

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Industrial Estate, there were no justifiable grounds to provide an additional feeder cycle track under the New Territories Cycle Track Network Project. Hence, this project had no lead department and works agent. TPDO had reported the aforementioned situation to the proponent.

(xviii) Project Item (52) “Construction of covered walkway from Kwong Fuk Road Wong Shiu Chi Secondary School to Wan Tau Kok Lane, Tai Po”: TD had in December 2017 indicated that it would remove part of the railings on the road section which was narrower and near the bus stop with a view to widening the pavement of the section concerned. TPDO had already relayed TD’s reply to HAD (Works Section). HAD (Works Section) requested that TD widen the pavement and remove the large traffic sign on Kwong Fuk Road. TD had raised at the WGDW meeting on 21 February 2018 that since part of the railings on the road section which was narrower and near the bus stop would be removed, the width of the remaining road surface should be sufficient for use by pedestrians from a transport point-of-view. Besides, as there were slopes next to the pavement on Kwong Fuk Road, TD therefore considered it necessary to erect the said traffic sign at its current location such that motorists could easily see it and select their traffic lanes. HAD (Works Section) would discuss with TD again matters concerning the widening of pavement and relocation of large traffic signs.

(xix) Project Item (53) “Construction of covered walkway at Tai Po Road ( Section) near Kwong Fuk Estate”: HAD (Works Section) had in February 2018 completed the preliminary location plan for the covered walkway (approximately 43 metres long and 2.5 metres wide). TPDO had consulted the proponent and secured his consent. HAD (Works Section) currently followed up on this project.

(xx) Project Item (54) “Provision of benches at Tai Wo Bus Terminus”: The Kowloon Motor Bus Co. (1933) Ltd. (“KMB”) had already filed an application with TD in connection with this project, which would be implemented upon TD’s approval.

(xxi) Project Item (55) “Construction of covered walkway at Tai Po Chuen On Road near Tai Po Hospital”: Tai Po Hospital had replied in November 2017 that it had no plan to expand the cover within its premises, and indicated in January 2018 that it would neither act as the works agent of the project to construct cover within the premises of the hospital, nor undertake repair and maintenance work of the said cover. As such, HAD (Works Section) could only look into the construction of covered walkway in area which was not within the premises of Tai Po Hospital. However, since the section of walkway concerned was small and the cover, when completed, could not connect with the existing covered walkway of Tai Po Hospital, it would not be able to function satisfactorily as a shelter from rain. TPDO had notified the proponent of the aforementioned situation and was now awaiting the proponent’s decision as to whether or not to continue having the project followed up by HAD (Works Section) to construct a cover on the remaining section of walkway, or to consider shelving this

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project. The proponent had indicated at the WGDW meeting on 21 February 2018 that he would negotiate with Tai Po Hospital.

(xxii) Project Item (56) “Construction of covered walkway at Tat Wan Road near Wan Hang House”: TPDO currently requested from TD information about the relocation of bus-stop of estate bus route NR58 to facilitate HAD (Works Section)’s follow up on the preparatory work for the covered walkway. TD had at the WGDW meeting on 21 February 2018 indicated that it would follow up as soon as possible. HAD (Works Section) had in March 2018 completed the preliminary location plan for the covered walkway (approximately 9 metres long, 4 metres wide and 2.4 metres high). TPDO had consulted the proponent and secured his consent. Since the site was next to a drainage reserve, HAD (Works Section) requested that HyD, TD and DSD be consulted once again on the preliminary location plan. HyD had replied in March 2018 that it had no comment on the preliminary location plan, now awaiting replies from TD and DSD.

24. Members’ opinions and questions were summed up as follows:

(i) Mr. AU Chun-wah, proponent of Project Item (4) “Conversion of the open space near Block 10 and 19 of Tai Po Centre, On Pong Road into a children’s playground and elderly sitting-out area”, enquired about the progress of the detailed design carried out by the term consultant.

(ii) Mr. AU Chun-wah, proponent of Project Item (5) “Construction of Covered Walkway at Nam Wan Road Adjacent to footbridge NF132”, indicated that the term consultant had notified him on 7 March 2018 that while carrying out trial pit at the site, it had been found that many underground facilities were involved and it was estimated that the project might not necessarily be practicable. He found it frustrating that he had a total of three project proposal quotas in the current DC term (including this year) which could not be put to use owing to the failure to identify any practicable proposals.

(iii) Mr. AU Chun-wah, proponent of Project Item (8) “Construction of Covered Walkway at Tai Wo Road westbound (outside Tai Po Mega Mall)”, indicated that he understood the project had been delayed due to the elevator construction works at Tai Wo Road footbridge, Tai Po. Nonetheless, he hoped that the time required for this project could be shortened as much as possible and the works could commence soon.

(iv) Mr. CHOW Yuen-wai, proponent of Project Item (34) “Construction of Rain Shelter at Po Nga Road near Tai Wo Plaza, Tai Po”, said that the project estimate had been approved for this project and enquired when the construction would commence.

(v) The Vice-chairman, proponent of Project Item (43) “Provision of Shelter at Fung Yuen Road”, said that he would meet with HAD (Works Section) on 19 March 2018

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to discuss this project and hoped that HAD would prepare prior to the meeting in relation to his opinions below. He raised that a cover would in general be constructed on a walkway to serve as a shelter from rains and the sun as well as to protect pedestrians who walked by tall buildings. Both he and the previous HAD (Works Section) engineer had been aware that the proposed cover of this project was about 940 millimetres wide. However, the new engineer opposed the proposal concerned and hoped that TD would relax its requirement for a 500-millimetre width to be reserved on the kerb of a pavement at the selected site. As a result, the construction works of this project, which had been proposed in the year 2016/17, could not commence one year after the project’s being taken forward. He hoped that HAD would respond at the next meeting if constructing a 940 mm wide cover for the walkway would contravene any relevant stipulations, or if HAD could not construct a cover of such width. If so, HAD should make this known as early as possible to avoid letting residents down, while it would also be difficult for DC Members to offer residents an explanation. He also advised that HyD’s practice of reserving a 500-millimetre width on the kerb of a pavement was based on road safety considerations while he himself had not made such request. He hoped that HAD would elaborate at the meeting on the justification for making such request. In addition, the project had earlier encountered the problem of the cover’s not being able to connect to the stormwater drainage system of DSD and HyD. The problem was solved thanks to the coordination among departments. However, the project now faced the problem of the proposed cover’s being not wide enough. He was dissatisfied that when following up on DMW projects, departments concerned only tackled problems one by one as they emerged, which significantly affected the progress in taking forward DMW projects. There was also room for improvement as far as departments’ attitude in dealing with and their understanding of the projects were concerned. He hoped that problems could be resolved under the call of the Chairman and pointed out that not all project proponents could afford the time and energy to address departments’ opposition to the projects, while the way in which relevant departments followed up on DMW projects was also unfair to members of the public. Besides, he said that project summary records of the lead departments were essential to proponents’ follow up on progress of projects. He hoped that commencement time of lead departments’ follow up (such as seeking of views from relevant departments) and replies from departments would be recorded in future project summaries to facilitate proponents’ review of works progress.

(vi) Mr. AU Chun-wah, proponent of Project Item (46) “Construction of ramp at the footbridge near Tai Po Central Bus Terminus”, said that some of the footbridges of Tai Po Centre linking up various shopping centres did not have any ramp and parents with baby trolleys and wheelchair users were unable to use such footbridges. They would need to first return to the ground level in order to access different shopping

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centres, which was very inconvenient. He indicated that the said footbridges had been constructed by the Government which had all along promoted the creation of a “barrier-free” environment in the community. Hence, he expressed his disappointment and regret at TD and HyD’s refusal to face up to and consider looking into the problems mentioned above. He hoped that TPDO would communicate with TD and HyD again and urge them to deal with relevant issues.

(vii) Mr. CHENG Chun-ping, proponent of Project Item (51) “Construction of cycle track from Tai Po Waterfront Park to Ting Kok Road, Tai Po”, pointed out that many members of the public currently cycled on Ting Kok Road and traffic accidents were frequent at some locations on the said route. As a result, the fire station and ambulance depot nearby were busy handling the injured. The Government intended to link up the cycle track network in New Territories and new cycle tracks wide enough to accommodate 2-lane vehicular traffic were built in some districts, while cycle tracks in some districts (such as North Point and Shatin) were even next to a waterfront promenade. Hence, he expressed his regret at DevB’s decision of not considering looking into this project. He would draw a new proposed route together with the other two proponents of this project to advocate the construction of a cycle track and waterfront promenade from the pier at the end of Tai Po Waterfront Park to reach Tai Mei Tuk along the waterfront at . He said he would continue fighting for the implementation of this project.

(viii) Mr. Clement WOO, proponent of Project Item (52) “Construction of covered walkway from Kwong Fuk Road Wong Shiu Chi Secondary School to Wan Tau Kok Lane, Tai Po”, advised that TD representative had indicated at the last WGDW meeting that it would remove the railings near the bus stop on Kwong Fuk Road. But TD was of the view that other parts of the pavement on Kwong Fuk Road were wide enough and would not take the initiative to widen the said road section for the time being. He hoped to continue following up with TD on matters regarding the widening of the pavement.

(ix) Mr. Clement WOO, proponent of Project Item (53) “Construction of covered walkway at Tai Po Road (Yuen Chau Tsai Section) near Kwong Fuk Estate” said that the enclosure had been lifted upon completion of elevator works next to the project site in January this year, HAD (Works Section) had already completed in February the preliminary location plan of the project. He praised HAD for its efficiency and hoped that it would expedite the progress to make up for the delay arising from the elevator works earlier.

(x) Mr. CHOW Yuen-wai, proponent of Project Item (54) “Provision of benches at Tai Wo Bus Terminus”, said that KMB had undertaken earlier to commence the works after Chinese New Year. However, the works had yet to begin so far. He requested that TPDO help follow up on this.

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(xi) Mr. YAM Man-chuen, proponent of Project Item (55) “Construction of covered walkway at Tai Po Chuen On Road near Tai Po Hospital”, enquired if Tai Po Hospital had ever been told that subsequent maintenance cost of this project could be borne by DMW. Besides, as he contacted the Chief Executive of Tai Po Hospital in connection with this project, the latter requested more information. He recommended that the Chief Executive of Tai Po Hospital and TPDO be invited to discuss this project again.

(xii) Mr. Ken YU, proponent of Project Item (56) “Construction of covered walkway at Tat Wan Road near Wan Hang House”, indicated that he had an on-site inspection with relevant departments in connection with this project. He hoped that the project could commence as soon as possible. He could have an on-site inspection with relevant departments once again if need be.

25. Ms. Susana CHAN responded in relation to Project Item (43) that both HAD (Works Section) and the proponent hoped that the facility could be built. HAD had no intention to oppose or rebut the said project proposed. Rather, it hoped to modify the existing design to achieve an even better result. HAD would first study this project with TD carefully and then discuss with the proponent details at the next meeting.

(Post-meeting note: The previous HAD (Works Section) architect had also indicated to TPDO that the 940-mm width of cover did not meet the valid design standards and such view was consistent with that of the incumbent architect of HAD. TPDO had also relayed relevant information to the project proponent, i.e. the Vice-chairman. Notwithstanding, HAD took note of the proponent’s view that despite the cover of the walkway which could be built would be rather narrow, he still hoped to have a cover constructed at the said site to respond to residents’ request and need. Since there had been precedents where TD relaxed the requirement for a 500-millimetre width to be reserved on the kerb of a pavement in other projects, HAD hoped to grasp the opportunity at the early stage of the project to strive for improvements to the existing design with a view to achieving an even better result for the proposed cover.)

26. The Chairman said in relation to Project Item (51) that he supported the project proponent Mr. CHENG Chun-ping to continue liaising with relevant departments about this project and to submit new routeing proposals for the good of the public. Besides, as the term consultant had already left the meeting, he requested that representatives of LCSD and HAD (Works Section) contact the proponent Mr. AU Chun-wah after the meeting in connection with Project Items (4), (5) and (8).

27. Ms. Lisa YIP responded to Members’ questions and views as follows:

(i) Project Item (34): TPDO had already forwarded documents related to the project to HAD (Works Section) for follow up.

(ii) Project Item (43): TPDO had arranged for the proponent, representatives of HAD

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(Works Section) and TD to meet on 19 March 2018 to discuss this project.

(iii) Project Item (46): TD and HyD had replied earlier that they were currently unable to spare the resources to study and launch the project to provide a ramp at the site. TPDO would relay the proponent’s views to relevant departments and request that representatives of TD respond at the next WGDW meeting.

(iv) Project Item (52): TPDO had arranged for the proponents, representatives of HAD (Works Section) and TD to meet on 19 March 2018. Proponents might exchange views with representatives of relevant departments at the meeting.

(v) Project Item (54): TPDO would actively follow up further on the progress of this project with KMB.

(vi) Project Item (55): TPDO had already put forward various feasible proposed arrangements for this project to Tai Po Hospital which had replied that it lacked the manpower and resources even if construction and subsequent repair and maintenance cost of the proposed cover would be absorbed by DMW funding. Hence, the Hospital was not in a position to assume responsibility. TPDO would arrange for the proponent to meet with representatives of the Hospital shortly if required.

(vii) Project Item (56): TD had already conducted district consultation on the relocation of the estate bus stop of route NR58. TPDO currently requested relevant plans from TD to ascertain the location of the new bus stop.

28. The Chairman advised regarding Project Item (46) that TD representatives would meet with proponents of multiple projects on 19 March 2018. He invited Mr. AU Chun-wah to attend the said meeting to discuss this project with TD.

29. The DFMC endorsed the report by TPDO.

(D) DMW projects followed up by the Tai Po District Leisure Services Office of the LCSD (Items (57) to (65) in Annex 2 to TPDC Paper No. DFM 7/2018)

30. Ms. LUI Lok-sze gave supplementary remarks on the following projects:

(i) Project Item (57) “Beautification works (2017/18)”: LCSD had already completed on 14 February 2018 the Chinese New Year beautification works and the project’s remaining balance of $877 had also been reimbursed to TPDC. This project was fully completed. It was recommended that this project be removed from future summaries.

(ii) Project Item (58) “Reserve fund for provision of urgent and minor improvement works for leisure venues in Tai Po District or responsibility under LCSD’s purview”:

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all items of this project had already been completed in early March 2018. It was recommended that this project be removed from future summaries.

(iii) Project Item (59) “Provision and Improvement Works of Children’s Play Equipment”: provision of children’s play equipment at Tai Po Waterfront Park was expected to complete in end of March 2018.

(iv) Project Item (60) “Upgrading and improving of facilities for sitting-out area”: works at Lin Au Playground had commenced in early March 2018 and were expected to complete in September 2018.

(v) Project Item (61) “Improvement works for pet garden of Kwong Fuk Park”: LCSD had conducted an on-site inspection with Architectural Services Department (“ASD”). The works had already commenced and were expected to complete in end of June 2018.

(vi) Project Item (62) “Provision of fitness equipment at Yuen Shin Park”: the first phase of the project had already completed. LCSD currently followed up on the documentation work after funding was secured as well as the preliminary commencement date of the second phase of the project, and would report the project overview to the proponent shortly.

(vii) Project Item (63) “Provision of leisure facilities at Chui Lok Street Garden”: the first phase of the project had already commenced in late December 2017 and was expected to complete in end of March 2018. LCSD had conducted an on-site inspection with the proponent and ASD on 13 February 2018 to check the work progress. LCSD would follow up once the first phase completed.

(viii) Project Item (64) “Provision of sink at Tai Ming Lane Square, Tai Po”: ASD currently consulted DSD and Water Supplies Department (“WSD”) on this project with a view to commencing the project as soon as views of relevant departments were sought. LCSD would follow up with ASD again on this project in early April 2018.

(ix) Project Item (65) “Improvement works at Ting Tai Road Children’s Playground”: LCSD had conducted an on-site inspection respectively with the proponent earlier and then with ASD on 2 March 2018 to examine the feasibility of the project. ASD gave an interim reply that the proponent’s suggestion was feasible and it would provide LCSD preliminary plans shortly, on which LCSD would consult the proponent.

31. The Chairman advised that Project Items (57) and (58) had already completed and would be removed from future summaries should DFMC have no objection.

32. DFMC agreed to the Chairman’s recommendation in paragraph 31 and endorsed the report by Tai Po District Leisure Services Office of the LCSD.

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(E) DMW projects followed up by the Planning Section of the LCSD (Items (66) to (75) in Annex 2 to TPDC Paper No. DFM 7/2018)

33. Mr. Eddie CHAN gave supplementary remarks on the following projects:

(i) Project Item (66) “Provision of a sitting-out area in CARE Village”: LCSD currently followed up with HAD (Works Section) on the administrative procedures for entrusting this project to the term consultant for follow up.

(ii) Project Item (67) “Provision of sitting-out area at Po Sam Pai Tsuen, Tai Po”: LCSD currently followed up with HAD (Works Section) on the administrative procedures for entrusting this project to the term consultant for follow up.

(iii) Project Item (68) “Integrated sitting-out area”: HAD (Works Section) and the term consultant had completed the preliminary assessment, on which they had also sought views from the proponent. HAD (Works Section) and the term consultant would follow up on the assessment in accordance with the latest views of the consultant.

(iv) Project Item (69) “Optimisation of the open space and facilities in San Wa On Lane, Tai Po Tau”: HAD (Works Section) and the term consultant had completed the preliminary assessment report in February 2018. LCSD currently followed up on the content of the report and would report the progress to the proponent shortly.

(v) Project Item (70) “Provision of a sitting-out area in San Uk Tsai, Lam Tsuen, Tai Po”: LCSD, HAD (Works Section), the term consultant, ASD and the proponent had conducted an on-site inspection and discussed the project content on 6 March 2018. In the meantime, the term consultant followed up on the assessment of the latest project content.

(vi) Project Item (71) “Provision of children leisure facilities and elderly fitness facilities at Tseng Tau Tsuen”: LCSD consulted relevant departments on issues raised by HAD (Works Section) and forwarded relevant views to HAD (Works Section) for follow up in January 2018.

(vii) Project Item (72) “Provision of fitness and elderly leisure facilities at Wan Tau Tong”: LCSD had conducted an on-site inspection with the proponent on 13 February 2018. LCSD in the meantime consulted relevant departments on the proponent’s suggestion to revise the work area and would follow up with the proponent once results became available.

(viii) Project Item (73) “Provision of a sitting-out area and installation of handrails and barrier-free ramp outside Plover Cove Garden on Po Wu Lane”: LCSD, term consultant, HAD (Works Section), HyD and the project proponent had already conducted an on-site inspection on 8 December 2017, and would discuss the project

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content again.

(ix) Project Item (74) “Provision of elderly facilities at the space under the footbridge near Po Nga Court Hing Wo House, Tai Po”: LCSD would have another on-site inspection with the term consultant, HAD (Works Section) and the proponent to further discuss the project content in detail.

(x) Project Item (75) “Provision of Sitting-out Area at Che Ha Village”: LCSD had received initial views of the term consultant on this project. LCSD was looking into the said views in the meantime and would consult the proponent on the assessment report shortly.

34. Mr. Ken YU, proponent of Project Item (72) “Provision of fitness and elderly leisure facilities at Wan Tau Tong”, hoped that relevant departments would maintain close communication with him in connection with this project, carry out on-site inspections and discuss the details, as well as categorically name their considerations regarding this project to avoid unnecessary misunderstandings arising from miscommunication.

35. The Chairman hoped that lead departments would encourage term consultants to take initiative in communicating with project proponents so as to expedite the progress in taking forward projects.

36. The DFMC endorsed the report by the Planning Section of the LCSD.

III. Proposed District Minor Works Projects (TPDC Paper No. DFM 8/2018)

37. The Chairman advised that WGDW had vetted one proposal for DMW projects 2017/18 at its meeting on 21 February this year and drawn up the proposed order of priority (see Paper No. DFM 8/2018).

38. The DFMC endorsed the project proposal set out in the captioned paper and its proposed order of priority.

IV. Development of a golf course at a closed landfill in Shuen Wan (TPDC Paper Nos. DFM 9/2018 and DFM 10/2018)

39. The Chairman requested that Members note Paper No. DFM 9/2018, the letter which DFMC had written to Environmental Protection Department (“EPD”) earlier regarding the development of a golf course at a closed landfill in Shuen Wan and EPD’s reply. The Chairman welcomed the

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following persons to the meeting for the discussion of this item.

(i) Ms. CHAN Wai-yan, Senior Administrative Officer of EPD; and (ii) Mr. Richard FOK, Senior Environmental Protection Officer of EPD.

40. Ms. CHAN Wai-yan recapped Paper No. DFM 10/2018.

41. Mr. CHENG Chun-ping raised that the development of a golf course at the closed landfill in Shuen Wan had been discussed for more than two decades at the Regional Council and the District Council. He had no opinion about the land swap which the Government intended to make, but the relevant development corporation must provide the terms and conditions of the proposed golf course including the hours when the golf course would be open to the public and the level of charges, whereas TPDC and local community had to be thoroughly consulted too. Without the said details, he would not agree to the relevant project.

42. The Chairman said that TPDC had all along been concerned about the progress of the project to develop a golf course at a closed landfill in Shuen Wan, including the arrangement for members of the public to use the golf course in the future. He requested that representatives of EPD relay Members’ views to relevant departments and the development corporation for consideration.

43. Ms. CHAN Wai-yan indicated that EPD understood Members’ opinions and was currently discussing with the relevant development corporation details regarding this project.

44. The DFMC noted the above report.

V. Reports of working groups

(I) Working Group on District Works

45. Mr. Patrick TANG, Chairman of the WGDW, reported as follows: the WGDW held its first meeting of this year on 21 February 2018, at which it followed up on the progress of approved DMW projects, and endorsed the estimated costs of the following two projects:

(i) Project Item (31):“ Provision of handrail near Full King Building, Tai Po”: estimated cost was $50,000; and

(ii) Project Item (32):“Provision of bulky household refuse collection points at Ko Lau Wan, Tap Mun Fisherman Village and three piers in Tap Mun”: estimated cost was $300,000.

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Details of WGDW’s discussion of the aforementioned projects could be found in the papers and annexes under agenda item II.

46. In addition, WGDW endorsed the Chinese and English names of a facility proposed by LCSD and its proposal to designate the facility as a venue where smoking was prohibited so as to tie in with LCSD’s follow up on the gazetting procedures and future management of the facility. The name of the venue concerned was Tai Po Tau Road Sitting-out Area.

(II) Working Group on Facilities Management

47. The Secretary reported as follows: the Working Group on Facilities Management held its first meeting of this year on 21 February 2018. The Working Group noted the report by the TPDO on the management of community centre/community halls in December 2017 and January 2018 and the report by the LCSD on the management of local facilities under its charge in November and December 2017.

48. The DFMC endorsed the reports by the two Working Groups.

VI. Any other business

(I) Submission of District Minor Works project proposals 2018/2019

49. The Chairman reported that the DFMC would soon accept DMW project proposals 2018/19 submitted by Members.

50. Ms. Iris LEE said that the procedures for submitting DMW project proposals in 2018/19 were similar to the arrangements of last year, which she recapped as follows:

(i) Each project proposal needed to have one TPDC Member as the major proponent. If a project proposal was put forward by more than one DC Member, one of the Members should become the “principal proponent” while others would be “other proponents”.

(ii) If a proposed project was not located within the proponent’s constituency, he must seek the consent of the local District Councillor before submitting the project proposal.

(iii) Each TPDC Member could be the major proponent of up to two DMW project proposals, i.e., one “first-choice proposal” and one “back-up proposal”. The “first-choice proposal”, once approved by DFMC, would be forwarded to the lead department or term consultant for feasibility study.

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(iv) DC Members were advised to submit “back-up proposals” such that once the “first-choice proposals” were shelved, they could immediately be replaced by the former and be forwarded to relevant departments for follow-up as soon as practicable.

(v) If both “first-choice proposal” and “back-up proposal” submitted by a DC Member in the year were shelved, he might submit a replacement proposal within his four-year term of office.

(vi) Proposals concerning the provision of the same kind of facility (e.g. rain shelters or systematic letter boxes) at multiple locations should adhere to the principle of either project estimates’ being no more than $2 million or project locations no more than four.

(vii) The Secretariat would write to Members shortly to summarise the arrangements for submitting DMW project proposals in 2018/19.

(viii) The TPDO would conduct a preliminary assessment on the proposals and refer them according to their nature to the relevant TPDC Committees for deliberation and recommendation at their respective meetings in May 2018. The WGDW would at its meeting in June 2018 consider the recommendations and sort out their preliminary priorities for the consideration of the DFMC at its meeting in July 2018.

(ix) DC Members who encountered any problems while preparing DMW project proposals were welcome to contact TPDO prior to submission of proposals.

51. Members noted the above arrangements.

(Post-meeting note: The Secretariat had already written to Members on 9 March 2018 as regards the arrangements for submitting DMW project proposals in 2018/19.)

(II) Arrangement for district facilities in the 2018-19 Budget

52. Ms. Andy LUI cited what was mentioned in paragraph 171 of the 2018-19 Budget that there was rising expectation among members of the public to increase district facilities, whereas District Councils had also put forward various suggestions in the past such as building community complexes and improving pedestrian links. To respond to the proposals of the 18 districts, the Government would set aside $8 billion for 18 districts territory-wide to construct new facilities that had been long looked forward to, or to improve existing district facilities as soon as possible. The Home Affairs Bureau (“HAB”) would co-ordinate among relevant policy bureaux and departments which would follow up. She continued that having comprehensively considered previous views from DCs and local communities, the Government had identified in every district facilities for which there was a keen demand, so as to determine the amount of funding required to be set aside

- 28 - for each district to carry out one project. This arrangement was different from the Signature Project Scheme as the projects were not led by DCs. The Government anticipated that this measure could help every district implement one district facility item. According to circumstances and sentiments of the people in various districts, HAB identified district facility items which local communities had an eager yearning for and such items had been discussed at district level for some time. It was an appropriate time to take forward such items now. The district facility item chosen for Tai Po District was Integrated Medical Centre on On Po Road. The procedures for government departments to take forward this district facility item were the same as those for other public works or minor works, which included conducting technical feasibility studies of advance works, consulting DC and applying for funding from relevant financial vetting and approval bodies (such as LegCo Finance Committee).

53. The first round of Members’ views and questions was summed up as follows:

(i) Mr. AU Chun-wah indicated that demand of Tai Po District for district facilities such as library, study rooms and underground car parks was strong too. He enquired if the Government would also take the said aspirations into consideration for the project of Integrated Medical Centre on On Po Road.

(ii) Mr. CHENG Chun-ping said that library services in Tai Po District were close to saturation, whereas Tai Po North including Fu Shin Estate, Fu Heng Estate and Tai Yuen Estate had a keen demand for library facilities. Besides, supply of parking spaces along On Po Road was tight too. Hence, he had discussed with Mr. AU Chun-wah and requested that the Government build a two-storey underground car park at the site on On Po Road.

(iii) Mr. CHAN Siu-kuen welcomed the Government’s setting aside funding for districts to implement district facility projects. He estimated that approximately $440 million would be earmarked for each district. He said that some projects for which TPDC had more or less reached consensus in the past could not be implemented due to different views at LegCo. He enquired if the district facility project this time would also need to be submitted to LegCo for approval.

54. Ms. Andy LUI responded as follows:

(i) The location of the proposed district facility for Tai Po District had already been confirmed and the construction of an Integrated Medical Centre on On Po Road would be led and co-ordinated by Food and Health Bureau (“FHB”). At this stage, she was aware that HAB and LCSD would follow up on the request to build library facilities put forward by TPDC Members at their meeting with the Secretary for Home Affairs. FHB would collect recommendations from various departments and DC Members could fight for the construction of their proposed facilities with the

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Government. As to which facilities would in the end be included in the Integrated Medical Centre, it would need to be dealt with in accordance with the procedures for taking forward public works projects.

(ii) The funding which the Government had set aside would not be evenly shared among 18 districts territory-wide. $8 billion was merely an approximate amount for each district to implement one district facility project. District facility projects of various districts were currently at different stages. Some of them had yet to identify suitable locations while some had reached the stage of being classified as Category A or Category B projects. In the past, some district facility projects had been conceived by the districts but ended up not being able to be implemented due to the failure to secure resources. The Budget this year aimed to expedite the implementation of such projects to raise their funding priorities. It belonged to the normal procedures for taking forward public works projects to submit works projects to LegCo for vetting and approval.

55. The second round of Members’ views and questions was summed up as follows:

(i) Mr. CHEUNG Hok-ming raised that TPDC’s requests at various meetings and meetings with heads of policy bureaux had been very focused. According to the current proportion and need of population, it was indeed necessary to build a medical centre. He opined that the project needed to be taken forward in accordance with established procedures and would be accorded priority in competing for resources. He understood that the said project would require LegCo’s consent. He fully supported the project to build an integrated medical centre on On Po Road and indicated that TPDC at this stage had few disputes about this project. He believed that the outcome would be similar should a district consultation be conducted. He wished to voice that TPDC’s support for the construction of an integrated medical centre on On Po Road was crystal clear and hoped that the project could commence as quickly as possible. Details such as which facilities would be included in the proposed integrated medical centre could be discussed later.

(ii) Mr. KWAN Wing-yip supported the Government’s proposal to build an integrated medical centre on On Po Road. He raised that the Government had to build an additional public clinic in Tai Po and was pleased to hear that the Government had already set aside resources for this purpose. He enquired if the said project was led by FHB, would there be any delay due to the project’s not being an item to which FHB accorded priority.

(iii) Mr. Francis YAM agreed and supported the construction of an integrated medical centre on On Po Road by making use of the resources which the Government had earmarked for district facilities in the Budget, while details of the project could be discussed subsequently. He raised that the local community had all along requested

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that a library be built in Tai Po North and library facilities were under the purview of LCSD under HAB. He enquired of the Government if difficulties would arise when a government building was managed by different departments since requirements and opinions about the facilities varied from department to department and co-ordination among departments would be required.

(iv) Mr. CHOW Yuen-wai indicated that Planning Department (“PlanD”) had once mentioned that application had already been filed with the Town Planning Board (“TPB”) to change the height restrictions for the site on On Po Road from three-storey to eight-storey. However, there had been no progress so far since the discussion at the last Environment, Housing and Works Committee meeting. He asked if the total floor area of the said site would all be used for the medical centre, or for building a complex. He hoped that he Government would make good use of this precious piece of land in the town area of Tai Po to provide more diversified services (such as library and social welfare services) to members of the public.

56. Ms. Andy LUI responded as follows:

(i) FHB would prioritise the projects it led, but since this project was one of the measures named in the Budget this year, it was believed to enjoy certain advantages as far as prioritisation was concerned. HAD had also communicated with FHB and relevant departments and it was hoped that library facilities could be included in the proposed integrated medical centre project.

(ii) Many government buildings had facilities of different departments and it should not pose any serious problems in terms of management.

(iii) It was noted that PlanD currently applied to TPB for amending the building height restrictions of the site on On Po Road and that objections had been received.

(iv) Relevant departments would in the future report to TPDC or its Committees in relation to this project again. Members could continue to follow up at different meetings.

(v) Since some Members were not present now, TPDO would notify those Members concerned of the above information after the meeting.

57. The Chairman said that Members in general supported this district facility project and hoped that the facility could complete as early as possible. Details of the project could be further discussed at subsequent DC meetings.

VII. Date of next meeting

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58. The next meeting would be held at 9:30 a.m. on 10 May 2018 (Thursday).

59. There being no other business, the meeting was adjourned at 11:45 a.m.

Tai Po District Council Secretariat April 2018