Minutes of the 2nd Meeting in 2018 of the District Facilities Management Committee of the Tai Po District Council Date: 8 March 2018 (Thursday) Time: 9:34 a.m. – 11:45 a.m. Venue: Conference Room, Tai Po District Council Present Time of Arrival Time of Withdrawal Chairman Mr. CHAN Cho-leung, MH Beginning of the meeting End of the meeting Vice-chairman Mr. TANG Ming-tai, Patrick Beginning of the meeting End of the meeting Members Mr. AU Chun-wah 10:21 a.m. End of the meeting Mr. CHAN Siu-kuen, MH, JP 9:41 a.m. End of the meeting Mr. CHENG Chun-ping, JP Beginning of the meeting End of the meeting Mr. CHENG Chun-wo Beginning of the meeting End of the meeting Mr. CHEUNG Hok-ming, GBS, JP Beginning of the meeting 11:39 a.m. Mr. CHOW Yuen-wai 9:37 a.m. End of the meeting Mr. KWAN Wing-yip 9:37 a.m. End of the meeting Dr. LAU Chee-sing Beginning of the meeting 10:30 a.m. Mr. LAU Yung-wai 9:45 a.m. End of the meeting Mr. LI Wah-kwong, Rex Beginning of the meeting 11:28 a.m. Mr. LI Kwok-ying, BBS, MH, JP Beginning of the meeting End of the meeting Mr. LI Yiu-ban, BBS, MH, JP 9:43 a.m. 10:55 a.m. Mr. LO Hiu-fung Beginning of the meeting End of the meeting Mr. TAM Wing-fun, Eric, MH 9:43 a.m. End of the meeting Ms. WONG Pik-kiu, BBS, MH, JP Beginning of the meeting 10:33 a.m. Mr. WOO Kin-man, Clement Beginning of the meeting End of the meeting Mr. YAM Kai-bong, Francis Beginning of the meeting End of the meeting Mr. YAM Man-chuen 9:38 a.m. End of the meeting Mr. YU Chi-wing, Ken 9:37 a.m. End of the meeting Secretary Mr. NG Chi-kin, Eric Beginning of the meeting End of the meeting Executive Officer (DC)4/Tai Po District Office/Home Affairs Department - 2 - In Attendance Ms. LUI Siu-chu, Andy, JP District Officer (Tai Po), Home Affairs Department Ms. LEE Kai-ying, Iris Assistant District Officer (Tai Po), Home Affairs Department Ms. HEUNG Ching-yee, Alice Chief Leisure Manager (New Territories East), Leisure and Cultural Services Department Mr. TAM Hung-kong District Leisure Manager (Tai Po), Leisure and Cultural Services Department Ms. LUI Lok-sze Deputy District Leisure Manager (District Support) (Tai Po), Leisure and Cultural Services Department Mr. CHAN Kam-shing, Eddie Senior Administrative Officer (Planning)7, Leisure and Cultural Services Department Miss LO Wai-yin, Phoenix Executive Officer (Planning)7, Leisure and Cultural Services Department Mr. NG Chi-keung, Barry Senior Librarian (Tai Po), Leisure and Cultural Services Department Mr. CHAN Wing-yiu, Ronald Administrative Assistant/Lands (Atg.), District Lands Office, Tai Po, Lands Department Ms. CHAN Wai-yan Senior Executive Officer (Nature Conservation), Environmental Protection Department Mr. FOK Chi-man, Richard Senior Environmental Protection Officer (Special Waste & Landfill Restoration)3, Environmental Protection Department Mr. LEE Yu-sau, Terence Senior Executive Officer (District Council)/Tai Po District Office, Home Affairs Department Ms. LEUNG Suk-mei, Rebecca Senior Executive Officer (District Management), Tai Po District Office, Home Affairs Department Ms. WONG Yu-hang, Anita Senior Liaison Officer (2), Tai Po District Office, Home Affairs Department Mr. SO Wing-kai Senior Inspector of Works, Tai Po District Office, Home Affairs Department Ms. YIP Lisa Liaison Officer (7), Tai Po District Office, Home Affairs Department Ms. CHAN Ho-shan, Susana Architect (Works)9, Home Affairs Department Ms. TANG Suet-fun Architectural Executive, WCWP International Limited Mr. MOK Wai-kin, Johnny Director, Ho & Partners Architects Engineers & Development Consultants Limited Mr. CHU Bo-hei, Boris Architect, Ho & Partners Architects Engineers & Development Consultants Limited Mr. WONG Yung Coordinating Manager, Ho & Partners Architects Engineers & Development Consultants Limited - 3 - Opening remarks The Chairman welcomed participants to the meeting. I. Confirmation of the minutes of the 1st meeting in 2018 of the DFMC on 11 January 2018 (TPDC Paper No. DFM 6/2018) 2. The Chairman reported that neither had the Secretariat received any proposed amendments to the minutes of the last meeting, nor did Members propose any amendments to the said minutes at this meeting. The said minutes were confirmed without amendment. II. Position of the District Minor Works Funds and Progress Report on the Approved District Minor Works Projects (TPDC Paper No. DFM 7/2018) 3. The Chairman requested that Members note the position of the District Minor Works Funds and the Progress Report on the Approved District Minor Works Projects. He advised that the DFMC currently had an approved project estimates of $118.2 million, of which around $27.7 million was for 2017/18 and approximately $90.5 million for 2018/19 and thereafter. 4. The Chairman asked the representatives of the term consultant companies (“term consultants”), the Tai Po District Office (“TPDO”) and the Leisure and Cultural Services Department (“LCSD”) to report the progress of approved District Minor Works (“DMW”) projects. He welcomed the following persons to the meeting for the discussion of this item: (i) Ms. Susana CHAN, Architect (Works)9 of Home Affairs Department (“HAD”); (ii) Ms. TANG Suet-fun, Architectural Executive of WCWP International Limited; (iii) Mr. Johnny MOK, Director of Ho & Partners Architects Engineers & Development Consultants Limited; (iv) Mr. Boris CHU, Architect of Ho & Partners Architects Engineers & Development Consultants Limited; and (v) Mr. WONG Yung, Coordinating Manager of Ho & Partners Architects Engineers & Development Consultants Limited. (A) DMW projects with the term consultant WCWP International Limited as works agent (Items (1) to (3) in Annex 2 to TPDC Paper No. DFM 7/2018) - 4 - 5. Ms. TANG Suet-fun reported as follows: (i) Project Item (1) “Provision of a sitting-out area in Lung Mei Village, Ting Kok Road, Tai Po”: works had already commenced in late February 2018 and were expected to complete in February 2019. (ii) Project Item (2) “Provision of a sitting-out area at the former Shu Yan School site in Cheung Shue Tan Village”: works underway and were expected to complete in June 2018. (iii) Project Item (3) “Provision of Rainshelters on Existing Benches outside Tai Po Hui Market and Cooked Food Centre”: construction of a rain shelter on Wan Tau Street was expected to commence in late March 2018 and complete in October of the same year. 6. Dr. LAU Chee-sing, proponent of Project Item (1), thanked HAD and the term consultant for their efforts in getting the project started. He indicated that construction of a sitting-out area usually took six to nine months and wished to know why this project would need to take one year to complete. 7. The Chairman said that as Project Item (1) had commenced not long ago, there was ample time for the proponent and term consultant to follow up on matters relating to the construction period. 8. Ms. Susana CHAN said that she would discuss with Dr. LAU Chee-sing details about Project Item (1) after the meeting. 9. The DFMC endorsed the report by the term consultant. (B) DMW projects with the term consultant Ho & Partners Architects Engineers & Development Consultants Limited as works agent (Items (4) to (10) in Annex 2 to TPDC Paper No. DFM 7/2018) 10. Mr. Boris CHU gave supplementary remarks on the following projects: (i) Project Item (4) “Conversion of the open space near Block 10 and 19 of Tai Po Centre, On Pong Road into a children’s playground and elderly sitting-out area”: the term consultant was working on the detailed design and the works were expected to complete in May 2019. (ii) Project Item (5) “Construction of Covered Walkway at Nam Wan Road Adjacent to footbridge NF132”: the proponent had on 14 August 2017 modified at TPDO’s - 5 - request the location for constructing a covered walkway and the term consultant was carrying out a feasibility study in this connection. Tender exercise for the trial pit had already completed on 20 November 2017 and trial pit had been carried out from 5 to 8 March 2018, now awaiting the trial pit report. (iii) Project Item (6) “Provision of Elderly Fitness Equipment at the Ting Kok Road outside Ting Nga Court, Tai Po”: the term consultant had already sought advice from relevant departments. Transport Department (“TD”) and LCSD had already confirmed that they would undertake repairs and maintenance of roadside planters and pedestrian crossing facilities. The term consultant currently carried out design and feasibility study, and would need to ascertain the estimated construction cost and the additional funding which might be required. (iv) Project Item (7) “Provision of Sitting-out Area outside Tai Po Sports Ground, Tai Po”: the feasibility study report of this project had been endorsed respectively at the meeting of Working Group on District Works (“WGDW”) on 25 October 2017 and that of DFMC on 9 November 2017. The term consultant currently worked on the preliminary design of the project. (v) Project Item (8) “Construction of Covered Walkway at Tai Wo Road westbound (outside Tai Po Mega Mall)”: the term consultant had been commissioned on 18 July 2017 to carry out the relevant works and conducted the feasibility study in the meantime. Tender exercise for the trial pit of the project had completed on 20 November 2017 and trial pit was expected to be carried out on 12 March 2018. (vi) Project Item (9) “Construction of a sitting-out area and children’s playground in Nai Chung”：the project’s estimated cost of $9.5 million had been endorsed respectively at the meeting of WGDW on 25 October 2017 and that of DFMC on 9 November 2017.