AGENDA Regular Meeting of the Council Tuesday, February 11, 2020 County Administration Office 9:30 AM Page
1. CALL TO ORDER
2. OPENING PRAYER 2.1. Pastor John Helps, Camrose United Church
3. AGENDA
4. ADOPTION OF MINUTES OF PREVIOUS MEETINGS(S) 5 - 11 4.1. Council Meeting Minutes - January 28, 2020
5. COMMITTEE OF THE WHOLE/PUBLIC FORUM
6. BUSINESS ARISING FROM THE MINUTES
7. ADMINISTRATOR'S REPORT 13 - 14 7.1. Administrator's Report
15 - 26 7.2. January 2020 Cheque/EFT register
27 - 84 7.3. Councillor Expense Claim Approval
85 - 86 7.4. January 2020 Bank Reconciliation Report
8. CORPORATE SERVICES MANAGER'S REPORT 87 - 88 8.1. Corporate Services Manager's Report
89 - 91 8.2. Camrose Pickleball Sponsorship Request 2020
93 - 94 8.3. Battle River Community Foundation - Annual Report sponsorship
9. PUBLIC WORKS MANAGER'S REPORT 95 - 104 9.1. Public Works Manager's Report
10. MANAGER OF PROTECTIVE SERVICES REPORT 105 - 107 10.1. Protective Services Manager's Report
11. MANAGER OF PLANNING & DEVELOPMENT REPORT
12. MANAGER OF AGRICULTURE SERVICES REPORT
13. NEW/UNFINISHED BUSINESS 109 - 111 13.1. 10:00 am - Ken Eshpeter - Request for Letter of Support - Business Investment Tax Credit
113 - 117 13.2. Emergency Planning Information Inventory
119 13.3. Municipal Office Designation
121 - 123 13.4. Request for Volunteers - Jackie Lovely MLA - Fair Deal Panel Town Hall Feb 12, 2020
125 - 148 13.5. County/City Recreation Funding Agreement
Page 1 of 160 Page
149 - 155 13.6. Stettler County Request to Amend the Buffalo Lake South Shore IDP
157 13.7. Basic Monthly Charge Sewer Service - Hamlet of Ferintosh
14. REEVE'S REPORT 159 - 160 14.1. Reeve's Report
15. OTHER COMMITTEE REPORTS
15.1. Asset Management Committee
15.2. Bashaw Seed Cleaning Plant
15.3. Battle River Alliance for Economic Development
15.4. Building and Planning Committee
15.5. Budget Committee
15.6. Buffalo Lake Inter Municipal Development Plan
15.7. Camrose and Area Lodge Authority
15.8. C.D.S.S. Representatives' Report
15.9. Camrose Regional Exhibition
15.10. Camrose Library Board
15.11. Camrose Regional Landfill
15.12. Capital Regional Southwest Water Service Commission
15.13. City/County Inter Municipal Development Committee
15.14. Emergency Services Committee
15.15. Fire Protection Committee
15.16. Health and Safety Committee
15.17. Hwy 12/21 Regional Water Commission
15.18. Parkland Library Committee
15.19. Personnel & Labour Relations Committee
15.20. Physician Recruitment and Retention Committee
15.21. Recreation Committee
15.22. Standing Committee to Investigate Complaints
15.23. Tourism Camrose
15.24. West Dried Meat Lake Regional Landfill
16. COUNCIL MEMBER REPORTS
17. INFORMATION 17.1. a) Letter from Alberta Municipal Affairs - Viability review - Village of Bawlf b) Letter from City of Camrose - Battle River Community Foundation structure
18. IN-CAMERA (if necessary)
19. NEXT MEETING DATE(S): 19.1. Special Council Meeting - February 18 @ 5:00 pm @ City Hall MPC Meeting - February 19 @ 9:00 am Council Meeting - February 25 @ 9:30 am
Page 2 of 160 Page
20. ADJOURNMENT - Indicating Time and Number of Members Present
Page 3 of 160 Page 4 of 160 Agenda Item # 4.1. MINUTES OF A REGULAR MEETING OF THE COUNCIL OF CAMROSE COUNTY HELD ON TUESDAY, JANUARY 28, 2020 IN THE COUNTY COMPLEX LOCATED AT 3755 - 43 AVE, CAMROSE COMMENCING AT 9:30 AM.
PRESENT ABSENT Jack Lyle Trevor Miller Cindy Trautman Brian Willoughby Don Gregorwich Greg Gillespie Doug Lyseng
Paul King, County Administrator Jody Yuha, Executive Assistant Teresa Gratrix, Corporate Services Manager
CALL TO ORDER
Reeve C. Trautman called the meeting to Order at 9:30 am.
OPENING PRAYER Pastor Greg Rokos, Resurrection Lutheran Church
Pastor Greg Rokos opened the Meeting with Prayer.
AGENDA #33/20 G. GILLESPIE - That the Agenda be approved with the additions of: 13.7 MCS Net - Request for Letter of Support 18.1 Hwy 12/21 Water Commission - FOIP 24(1) 18.2 Ohaton Water Agreement - FOIP 24(1) CARRIED.
ADOPTION OF MINUTES OF PREVIOUS MEETINGS(S) Council Meeting Minutes - January 14, 2020
#34/20 D. LYSENG - That the Minutes from the January 14, 2020 Council meeting be approved as presented. CARRIED.
COMMITTEE OF THE WHOLE/PUBLIC FORUM
There was no Committee of the Whole/Public Forum.
BUSINESS ARISING FROM THE MINUTES
There was no Business Arising from the Minutes.
ADMINISTRATOR'S REPORT Administrator's Report
P. King reviewed the Administrator's Report for January 8 - 23, 2020.
#35/20 G. GILLESPIE - That the Administrator's report for the period January 8 - 23, 2020 be accepted as presented. CARRIED.
CORPORATE SERVICES MANAGER'S REPORT
There was no Corporate Services Manager's Report.
Council Meeting Minutes - January 28, 2020 Page 5 of 160 Agenda ItemPage # 4.1.2 of 7 Council, January 28, 2020 PUBLIC WORKS MANAGER'S REPORT Steam/Pressure Washer Trailer Purchase
Z. Mazure reviewed the information regarding the Steam/Pressure Washer Trailers.
#36/20 D. GREGORWICH - That Camrose County Council authorize the AGD - purchase of two pre-built steam/pressure washer enclosed trailers 3961 from Water Blast Manufacturing LP for the total package price of sixty-nine-thousand-three-hundred-seventy dollars ($69,370.00) plus GST, with funding to come from general revenue. CARRIED.
MANAGER OF PROTECTIVE SERVICES REPORT Special Event Application - Northern Alberta Sports Car Club - Ice Race
M. Kuzio reported we are in receipt of a Special Event application from the Northern Alberta Sports Car Club Ice Race to take place on the weekends during February and March 2020.
#37/20 J. LYLE - That Council grant a Special Event Permit to the AGD - Northern Alberta Sports Car Club for the Ice Races to be held on 3964 the weekends during February and March 2020 and that the fee for the permit be set at $100.00. CARRIED.
MANAGER OF PLANNING & DEVELOPMENT REPORT By-law 1463 - Ferintosh Livestock and Poultry By-law
A. Howard reviewed the proposed Ferintosh Livestock and Poultry By-law 1463.
#38/20 D. LYSENG - That Council give First Reading to Ferintosh AGD - Livestock and Poultry By-law 1463. 3968 CARRIED.
By-law 1461 - Camrose Intermunicipal Development Plan
A. Howard highlighted the major changes of the Camrose Intermunicipal Development Plan.
#39/20 J. LYLE - That Council give First Reading to Camrose AGD - Intermunicipal Development Plan By-law 1461. 3960 CARRIED.
By-law 1462 - to Consolidate Ferintosh LUB into County LUB
A. Howard reported that when incorporating the planning documents for Ferintosh into the County Land Use By-law, care was taken to leave the regulations the same wherever possible and focus on aligning the administrative processes.
#40/20 G. GILLESPIE That Council give First Reading to By-law 1462 to AGD - amend Land Use By-law 1373 to include the Land Use Districts 3962 and Land Use Map for the Hamlet of Ferintosh and rescind the existing Village of Ferintosh Land Use By-law No. 426 and all subsequent amendments as well as By-law 590, the Subdivision and Development Appeal Board Bylaw. CARRIED.
Council Meeting Minutes - January 28, 2020 Page 6 of 160 Agenda ItemPage # 4.1.3 of 7 Council, January 28, 2020
MANAGER OF AGRICULTURE SERVICES REPORT
There was no Manager of Agriculture Services Report.
NEW/UNFINISHED BUSINESS Intermunicipal Development Plan and Intermunicipal Collaboration Framework - Beaver County
P. King reported Beaver County and Camrose County have agreed that an Intermunicipal Development Plan is not required. The Intermunicipal Collaboration Framework with Beaver County was reviewed.
#41/20 G. GILLESPIE - That Beaver County and Camrose County AGD - Intermunicipal Collaboration Framework dated January 2020 be 3959 approved. CARRIED.
#42/20 D. LYSENG - That Camrose County Council agrees, as per section 631(2) of the Municipal Government Act, that an Intermunicipal Development Plan is not required between Camrose County and Beaver County. CARRIED.
Intermunicipal Development Plan and Intermunicipal Collaboration Framework - Lacombe County
P. King reported Lacombe County and Camrose County have agreed that an Intermunicipal Development Plan is not required. The Intermunicipal Collaboration Framework with Lacombe County was reviewed.
#43/20 J. LYLE - That Lacombe County and Camrose County AGD - Intermunicipal Collaboration Framework dated January 2020 be 3938 approved. CARRIED.
#44/20 D. GREGORWICH - That Camrose County Council agrees, as per section 631(2) of the Municipal Government Act, that an Intermunicipal Development Plan is not required between Camrose County and Lacombe County. CARRIED.
Intermunicipal Development Plan and Intermunicipal Collaboration Framework - Flagstaff County
P. King reported Flagstaff County and Camrose County have agreed that an Intermunicipal Development Plan is not required. The Intermunicipal Collaboration Framework with Flagstaff County was reviewed.
#45/20 G. GILLESPIE - That Flagstaff County and Camrose County AGD - Intermunicipal Collaboration Framework dated January 2020 be 3958 approved. CARRIED.
#46/20 J. LYLE - That Camrose County Council agrees, as per section 631(2) of the Municipal Government Act, that an Intermunicipal Development Plan is not required between Camrose County and Flagstaff County. CARRIED.
Council Meeting Minutes - January 28, 2020 Page 7 of 160 Agenda ItemPage # 4.1.4 of 7 Council, January 28, 2020 Intermunicipal Development Plan and Intermunicipal Collaboration Framework - County of Stettler
P. King reported the County of Stettler and Camrose County have agreed that an Intermunicipal Development Plan is not required. The Intermunicipal Collaboration Framework with the County of Stettler was reviewed.
#47/20 D. GREGORWICH - That the County of Stettler and Camrose AGD - County Intermunicipal Collaboration Framework dated January 3965 2020 be approved. CARRIED.
#48/20 D. LYSENG - That Camrose County Council agrees, as per section 631(2) of the Municipal Government Act, that an Intermunicipal Development Plan is not required between Camrose County and the County of Stettler. CARRIED.
The meeting recessed at 10:45 am. - 10:55 am. (5 Councillors Present)
Drainage Council Annual General Meeting
P. King reported the Drainage Council Annual General meeting is scheduled for February 19, 2020 in Wetaskiwin.
#49/20 G. GILLESPIE - That any Councillor or administrative staff AGD - member wishing to attend the, Drainage Council Annual General 3957 meeting, February 19, 2020 in Wetaskiwin be authorized to do so. CARRIED.
Seed Cleaning Plant Construction Phase One
P. King reviewed the proposed timeline for the construction of a new Camrose County Seed Cleaning Plant.
#50/20 J. LYLE - That Camrose County Council approve phase one of AGD - the Camrose County Seed Cleaning Plant Construction, with 3969 funding to come from 2020 operating surplus or reserves. CARRIED.
MCSNet Letter of Support
T. Gratrix reported we are in receipt of a request from MCSnet for a Letter of Support from Camrose County in their application to the CRTC Broadbank Fund to facilitate upgrades to the MCS network.
#51/20 G. GILLESPIE - That Camrose County Council provide a letter of AGD - support for MCSnet in their application to the CRTC Broadband 3971 Fund to facilitate upgrades to the MCS network. CARRIED.
REEVE'S REPORT Reeve's Report
Reeve’s Report for Jan 11 – Jan 24, 2020
Jan 14 – Municipal Planning Commission Mtg. followed by the regular Council Meeting. Jan 15 – Attended an Agriculture Education Meeting
Council Meeting Minutes - January 28, 2020 Page 8 of 160 Agenda ItemPage # 4.1.5 of 7 Council, January 28, 2020 - Attended and gave greetings at the Camrose Regional Exhibition unveiling of the art work in the lobby that was sponsored in memory of Vern and Ron McNeight. - R.C.M.P. Townhall Mtg at the New Norway Hall – very good attendance, over 100 people attended, Mike Kuzio organized and attended. Jan 16 – Agriculture Service Board Mtg. Jan 17 – Met with Margaret Rathnavalu, Brenda Bohmer, and Raj Rathnavalu regarding the Sunrise Co-op Project they are involved in. This Co-op is planning to purchase a section of land in Flagstaff County from Don Ruzicka by selling 50 memberships in the project. Raj also highlighted a project at Maskwcis he is contracted to with the four bands school to teach students to grow their own food, which they are using in the school cafeteria. Jan 20 – Camrose District Support Services Mtg Jan 21 & 22 – Volunteered with the School Education Program at the Canadian Bull Congress Jan 21 – Attended the Alberta Government’s Farmer Led Research Engagement Session at the University of Alberta Augustana Campus. Jan 23 – Attended the Canadian Bull Congress Sponsors photo session followed by the Camrose County Move in Day supper and social for Exhibitors and Sponsors with CAO Paul King. Jan 24 – Helped councilors Gillespie, Gregorwich, Lyseng and CAO King serve breakfast at this County sponsored meal at the Canadian Bull Congress. Attended the CBC Steak Challenge and Dinner at the Camrose Regional Exhibition.
Met with a ratepayer to discuss concerns regarding rural crime and the impact on business insurance. Also concerns of what the County is doing to address economic development and possibility of small business incentives.
#52/20 D. LYSENG - That the Reeve's report for the period January 11 - 24, 2020 be accepted as information. CARRIED.
OTHER COMMITTEE REPORTS Battle River Alliance for Economic Development
P. King reported the Plant Protein Alliance of Alberta is hosting a Fractionation 101 Seminar on February 20 in Killam.
53/12 D. GREGORWICH - That Council authorize any Councillor wishing to attend the Fractionation Workshop on February 20 in Killam to do so. CARRIED.
Buffalo Lake Inter Municipal Development Plan
J. Lyle reported there is a Buffalo Lake Inter Municipal Development Plan meeting scheduled for February 14.
C.D.S.S. Representatives' Report
D. Lyseng reported on the CDSS meeting he and C. Trautman attended on January 20.
Parkland Library Committee
C. Trautman reported there is a Parkland Regional Library meeting scheduled for February 20.
Council Meeting Minutes - January 28, 2020 Page 9 of 160 Agenda ItemPage # 4.1.6 of 7 Council, January 28, 2020 54/12 G. GILLESPIE - That Council accept the Committee Reports as information. CARRIED.
COUNCIL MEMBER REPORTS J. LYLE
J. Lyle reported he attended the following: • ASB meeting • ASB Convention • Bull Congress Banquet
G. GILLESPIE
G. Gillespie reported he attended the following: • Council meeting • ASB meeting • Bull Congress Breakfast & Banquet
D. GREGORWICH
D. Gregorwich reported he attended the following for January 15-27, 2020: •15 Jan. – ag education planning meeting for Bailey, March 28 •16 Jan. – Ag Service Board meeting •21 Jan. – attend Rosalind FD Association AGM •21 Jan. – write columns for Rosalind Ag Society newsletter •24 Jan. – serve breakfast with Council & Admin. at Bull Congress Emails and phone calls re: snowplow operator, Stony Creek announcement, oil industry tax refusals, Bailey presentation.
D. LYSENG
D. Lyseng reported he attended the following: • Council meeting • MPC meeting • ASB meeting • CDSS meeting • Hay Lakes Ag Society meeting • Bull Congress breakfast and banquet
#55/20 J. LYLE - That the Councillors reports be accepted as information. CARRIED.
INFORMATION a) Camrose & District Chamber of Commerce - Thank you for funding allocation b) The Alberta Order of Excellence - Nominations for 2020 c) Camrose Public Library - Thank you for funding allocation
IN-CAMERA (if necessary) #56/20 D. LYSENG - That Council recess to allow In-Camera to convene, with all persons except Council and County Administrator King, Corporate Services Manager Gratrix and Executive Assistant Yuha being excluded from the meeting to discuss the following items: (11:30 am - 5 Councillors Present) a) Hwy 12/21 Water Commission (FOIP 24(1)) b) Ohaton Water Agreement (FOIP 24(1)) CARRIED.
Council Meeting Minutes - January 28, 2020 Page 10 of 160 Agenda ItemPage # 4.1.7 of 7 Council, January 28, 2020
#57/20 D. LYSENG - That In-Camera adjourn at 12:22 pm (5 Councillors Present) CARRIED.
#58/20 J. LYLE - That Council appoint P. King, C. Trautman and D. Gregorwich to represent the County at the Ohaton Water Agreement mediation meeting scheduled for February 26. CARRIED.
NEXT MEETING DATE(S): Joint Worksite Health & Safety Committee - February 10 @ 9:00 am - DL Council Meeting - February 11 @ 9:30 am BLIDP Meeting - February 14 @ 1:00 pm - JL Special Council Meeting @ City Hall- February 18 @ 5:00 pm MPC Meeting - February 19 @ 9:00 am Parkland Library Meeting - February 20 - CT Council Meeting - February 25 @ 9:30 am
ADJOURNMENT - Indicating Time and Number of Members Present
The meeting adjourned at 12:25 pm (5 Councillors Present)
______Reeve
______County Administrator
Council Meeting Minutes - January 28, 2020 Page 11 of 160 Page 12 of 160 Agenda Item # 7.1.
Administrator's Report Page 13 of 160 Agenda Item # 7.1.
Ynxmu cumputsonlua Eduuum includes required Municioalitv Base Recreation Waste Librarv Seniors Fire other Total police funding for Forty Mile 2020 Police funding adds $85,813 2020 Ruldenlwal 6.000000 0.1917 0.467900 0230430 6.890030 3.468200 Farmland 10.950000 0.1917 0.467900 0.230430 11.840030 13 751200 Non Res 10.200000 0.1917 0.467900 0.230430 11.090030 14 61420C Linear 10.200000 0.1917 0.467900 0.230430 11.090030 14.61420C M&E 10.200000 0.1917 0.467900 0.230430 11.090030 14 614206 [ Stettler 102.0 vows:vunamuadds M532: 1 Residznuul 4.035600 0.317000 4.352600 3.468200 Farmland 12.681700 0.317000 12.998700 13.751200 Non Res 13.332200 0.317000 13.649200 14.614200 Linear 13.332200 0.317000 13.649200 14.614200 M&E 13.332200 0.317000 13.649200 14.614200
| Vermillion River 2020 Police fundinizadds: 5157,5221 Residential 2.341300 0.201500 0.252700 0.032400 0.386900 3.214800 3.468200 Farmland 13.688700 0.201500 0.252700 0.032400 0.386900 14.562200 13.751200 Non Res 13.864800 0.201500 0.252700 0.032400 0.386900 14.738300 14.614200 Linear 13.864800 0.201500 0.252700 0.032400 0.386900 14.738300 14.614200 M&E 13.864800 0.201500 0.252700 0.032400 0.386900 14.738300 14.614200
wanskiwln 2020 Pollze o....am.adds $124,300 I Residential 2.490500 0.175000 0.193600 0.136100 2.995200 3.468200 Farmland 16.700000 0.175000 0.193600 0.136100 17.204700 13 751200 Non Res 14.450000 0.175000 0.193600 0.136100 14.954700 14.614200 Linear 14.450000 0.175000 0.193600 0.225000 15.043600 14.614200 M&E 14.450000 0.175000 0.193600 0.136100 14.954700 14.614200
L Flngslaif mo PnHc: hmdinj adds 5142.355) Ms\dr<:Iii\ 4.835300 0.507600 0.287500 0.154000 2.665500 5.784400 3.468200 Farmland 17.332900 0.507600 0.287500 0.154000 2.665500 18.282000 13.751200 Non Res 16.905900 0.507600 0.287500 0.154000 3.742000 17.855000 14.614200 Linear 16.905900 0.507600 0.287500 0.154000 3.742000 17.855000 14.614200 M&E 16.905900 0.507600 0.287500 0.154000 17.855000 14 614200
I u: sue, Am 2020 pence mum;adds $135,555 Residential 7.301000 0.213000 7.514000 3.468200 Farmland 15.003000 0.213000 15.216000 13.751200 Non Res 22.709000 0.213000 22.922000 14.614200 Linear 22.709000 0.213000 22.922000 14.614200 M&E 19.325000 0.213000 19 538000 14.614200
I M.D. of Peace 2020 Police lundmladds $38,304 1 Residential 4.470700 0.436100 4.906800 3.468200 Farmland 11.613300 0.436100 12.049400 13.751200 Non Res 14.183100 0.436100 14.619200 14.614200 Linear 14.183100 0.436100 14.619200 14.614200 M&E 14.183100 0.436100 14.619200 14.614200
1 M.D. of wamwngm 2020 Police mum.add! 3:49.170 Residential 3.043800 0.350000 0.143600 0.300000 0.015900 3.837400 3.468200 Farmland 7.475000 0.350000 0.143600 0.300000 0.015900 8.268600 13 751200 Non Res 17.844000 0.350000 0.143600 0.300000 0.015900 18.637600 14.614200 Linear 17.844000 0.350000 0.143600 0 300000 0.015900 18.637600 14.614200 M&E 17.844000 0.350000 0.143600 0.300000 0.015900 18.637600 14 614200
| Woodlands County manPolk: nmam;adds sm,xs5 J lesideunal 4.038200 0.219800 4.258000 3.468200 Farmland 2.870600 0.219800 3.090400 13 751200 Non Res 10.372400 0.219800 10.592200 14 614200 Linear 10.372400 0.219800 10.592200 14.614200 M&E 10.372400 0.219800 10.592200 14.614200
City of Camrose Residential 8.337400 0.009300 8.346700 Farmland 8.337400 0.009300 8.346700 Non Res 13.300200 0.015100 13.315300 Linear M&E Camrose Camrose Average Camrose Countv 2020 includes Policefunding of $215,118 2019 Rates 2020 Proposed AllOthers Residential 2.783900 0.509500 3.293400 3.46820C 4.861470 Farmland 12.816100 0.509500 13.325600 13.751200 12.612448 Non Res 13.658000 0.509500 14 167500 14.61420C 15.450914 Linear 13.658000 0.509500 14.167500 14.61420C 15.460792 M&E 13.658000 0.509500
Administrator's Report Page 14 of 160 Agenda Item # 7.2. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3981 Confidential: No Originated By: Paul King Title: January 2020 Cheque/EFT register
ACTION / RECOMMENDATION:
That the Cheque Register and Electronic Fund Transfer accounting for the month of January 2020 comprised of cheques 20192789 through 20192789 and 20200001 to 20200214 be accepted as presented.
BACKGROUND INFORMATION:
The cheque registers and electronic fund transfer accounts are presented for council information and approval.
Policy, Bylaws, Provincial Acts or Regulations: MGA Section 207(c) Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION:
Reviewed and Approved:
January 2020 Cheque/EFT register Page 15 of 160 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-24 11:13:21AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10531 20192786 12/27/2019 EFT EFT 1192 Camrose County 160,499.84 20192787 12/27/2019 EFT EFT 1892 Desjardins Cards Services 276.98 20192788 12/27/2019 EFT EFT 1133 Local Authorities Pension Plan 32,926.47 20192789 12/27/2019 EFT EFT 1154 Receiver General For Canada 54,198.19
247,901.48
Total 247,901.48 *** End of Report ***
January 2020 Cheque/EFT register Page 16 of 160 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2020-Jan-2 9:32:18AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10546 20200001 12/27/2019 EFT EFT 2938 Eastlink 645.75 20200002 12/27/2019 EFT EFT 1004 Telus Communications Inc 220.59
866.34
Total 866.34 *** End of Report ***
January 2020 Cheque/EFT register Page 17 of 160 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2020-Jan-8 4:04:56PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10599 20200003 1/8/2020 3521 Andreassen Borth Trust 1,148,980.00
1,148,980.00
Total 1,148,980.00 *** End of Report ***
January 2020 Cheque/EFT register Page 18 of 160 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2020-Jan-9 1:24:24PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10607 20200004 1/15/2020 1008 Alberta Fire Chief's Association 189.00 20200005 1/15/2020 1447 Alberta Municipal Supervisors 400.00 20200006 1/15/2020 3350 Amsoil Inc. 243.48 20200007 1/15/2020 2776 B Panas Trucking 8,392.71 20200008 1/15/2020 2305 Battle River Watershed Alliance 3,535.44 20200009 1/15/2020 2089 Brandt Tractor Ltd 457,580.30 20200010 1/15/2020 1386 Campbell, Cory 150.00 20200011 1/15/2020 1092 Camrose County 110.35 20200012 1/15/2020 1215 Camrose Registry Ltd 46.90 20200013 1/15/2020 1085 Canadian Tire 455.41 20200014 1/15/2020 2954 Cargill Limited 13,034.65 20200015 1/15/2020 1091 Compass Municipal Services Inc 15,268.31 20200016 1/15/2020 3516 Dargatz, Darry Gene & Darryl Dean 150.00 20200017 1/15/2020 3520 Franklin Trucking & Excavating 3,570.00 20200018 1/15/2020 3039 Hospice Society of Camrose and District 3,500.00 20200019 1/15/2020 3309 Japa Equipment Rentals Inc. 143.33 20200020 1/15/2020 3301 Local Government Administration Assoc 183.75 20200021 1/15/2020 1392 Lyseng, Douglas Ivan 217.20 20200022 1/15/2020 3514 Martin Remote Sensing Corporation 4,663.58 20200023 1/15/2020 1850 Neptune Technology Group 2,595.60 20200024 1/15/2020 1940 NUTEC/ Electro Tel 1,521.20 20200025 1/15/2020 3515 Panhandle Productions 2,500.00 20200026 1/15/2020 2898 Peavey Mart 20.99 20200027 1/15/2020 1461 R & D Waste Services 63.00 20200028 1/15/2020 3518 Reich, Sue 120.00 20200029 1/15/2020 2483 S & L Photography 10.50 20200030 1/15/2020 1269 Staples #165 (Camrose) 85.63 20200031 1/15/2020 1165 Strebs Automotive & Industrial 20.57 20200032 1/15/2020 3519 Teresa's Catering Inc. 1,397.97
CEO CAO 520,169.87 Starting Count Number 5970 5970 Number Used 26 26 Next Count Number 5996 5996 Total 520,169.87 *** End of Report ***
January 2020 Cheque/EFT register Page 19 of 160 Agenda Item # 7.2.
Camrose County Page 1 of 2
Cheque Listing For Account Payable 2020-Jan-9 1:45:26PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10609 20200033 1/15/2020 EFT EFT 3472 2186851 AB Ltd 152.25 20200034 1/15/2020 EFT EFT 1001 A-1 Septic & Rentals 593.84 20200035 1/15/2020 EFT EFT 1317 A-1 Supply 631.53 20200036 1/15/2020 EFT EFT 1002 ABC Fire Safety Ltd 2,253.83 20200037 1/15/2020 EFT EFT 1071 Advanced Mechanical Inc 1,585.24 20200038 1/15/2020 EFT EFT 1686 Alberta One-Call Corporation 6.30 20200039 1/15/2020 EFT EFT 3345 Alpha Construction Inc. 129,752.45 20200040 1/15/2020 EFT EFT 2192 ARMAA 200.00 20200041 1/15/2020 EFT EFT 2959 Axia Connect Ltd 1,504.65 20200042 1/15/2020 EFT EFT 1358 Bassett, Jordan 200.00 20200043 1/15/2020 EFT EFT 1302 Bill Johnson Trucking 10,826.25 20200044 1/15/2020 EFT EFT 1433 Black Press Group Ltd 190.73 20200045 1/15/2020 EFT EFT 2528 Bobcat of Camrose & Ray's Trailer Sales 854.66 20200046 1/15/2020 EFT EFT 2956 Boden Sand & Gravel Ltd 62,623.13 20200047 1/15/2020 EFT EFT 3289 Boden, Blair 8,573.94 20200048 1/15/2020 EFT EFT 1372 Boden, Lenard 11,744.14 20200049 1/15/2020 EFT EFT 2746 Brockhoff Enterprises Ltd, o/a Brock Rock 7,373.06 20200050 1/15/2020 EFT EFT 2501 Broker, Lana 100.00 20200051 1/15/2020 EFT EFT 1038 Brownlee LLP 2,996.32 20200052 1/15/2020 EFT EFT 3395 Caburn Contracting Ltd 0.01 20200053 1/15/2020 EFT EFT 1065 Camrose & District Chamber of Commerce 4,000.00 20200054 1/15/2020 EFT EFT 1055 Camrose Booster Ltd 7,941.98 20200055 1/15/2020 EFT EFT 1397 Camrose Glass & Overhead Doors 2,611.32 20200056 1/15/2020 EFT EFT 1042 Can Pak Environmental 2,083.28 20200057 1/15/2020 EFT EFT 1375 Canadian National 296.00 20200058 1/15/2020 EFT EFT 1442 Capital Region Southwest Water 2,164.51 20200059 1/15/2020 EFT EFT 1584 CDW Canada Inc 3,050.19 20200060 1/15/2020 EFT EFT 1087 Centra Cam Vocational Training 32.03 20200061 1/15/2020 EFT EFT 1089 City of Camrose 58,399.84 20200062 1/15/2020 EFT EFT 2728 CJ's Sign Shop 2,589.30 20200063 1/15/2020 EFT EFT 1822 Commercial Truck Equipment Co 751.92 20200064 1/15/2020 EFT EFT 1950 County Enviro Pickup 2,303.07 20200065 1/15/2020 EFT EFT 1095 D-2 Electrical Ltd 3,451.15 20200066 1/15/2020 EFT EFT 1301 Dale Campbell Trucking 11,735.83 20200067 1/15/2020 EFT EFT 2361 Digestco Limited 651.21 20200068 1/15/2020 EFT EFT 1654 Digitex CA 647.10 20200069 1/15/2020 EFT EFT 3290 Dingman Transport Ltd. 7,613.98 20200070 1/15/2020 EFT EFT 1384 Drever Agencies 26,564.26 20200071 1/15/2020 EFT EFT 2579 Eagle Alloys Ltd 441.86 20200072 1/15/2020 EFT EFT 3346 Element Materials Technology Canada Inc. 717.75 20200073 1/15/2020 EFT EFT 3329 Enterprise FM Canada, Inc 19,975.11 20200074 1/15/2020 EFT EFT 1109 Fountain Tire Stores 1,115.99 20200075 1/15/2020 EFT EFT 2512 Germushuysen, Hermanus 100.00 20200076 1/15/2020 EFT EFT 2055 Glover International Trucks Ltd 688.62 20200077 1/15/2020 EFT EFT 2024 Gratrix, Teresa D 24.93 20200078 1/15/2020 EFT EFT 2054 Gregg Distributors Co Ltd 1,810.69 20200079 1/15/2020 EFT EFT 1353 Gregorwich, Donald 60.00 20200080 1/15/2020 EFT EFT 1029 Hauser Home Hardware Building 29.00
January 2020 Cheque/EFT register Page 20 of 160 Agenda Item # 7.2.
Camrose County Page 2 of 2
Cheque Listing For Account Payable 2020-Jan-9 1:45:26PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount 20200081 1/15/2020 EFT EFT 2816 Hay Lakes Fuels Plus Ltd 1,588.00 20200082 1/15/2020 EFT EFT 1564 Highway 14 Regional Water 88.04 20200083 1/15/2020 EFT EFT 1117 Hi-Way 9 Express Ltd 183.78 20200084 1/15/2020 EFT EFT 3430 Huard Lake Property Valuation Service 2,058.00 20200085 1/15/2020 EFT EFT 2628 Icon Safety Consulting 472.50 20200086 1/15/2020 EFT EFT 2515 Independent Municipal Assessment Corporation 17,062.50 20200087 1/15/2020 EFT EFT 1124 King, Paul D 15.00 20200088 1/15/2020 EFT EFT 2987 Leemur Holdings 11,673.83 20200089 1/15/2020 EFT EFT 1202 Levers, Rhonda 1,000.00 20200090 1/15/2020 EFT EFT 1989 Manitoulin Transport 131.91 20200091 1/15/2020 EFT EFT 2608 Mazure, Zach 100.00 20200092 1/15/2020 EFT EFT 1032 McClellan Wheaton Chevrolet Ltd 234.24 20200093 1/15/2020 EFT EFT 2623 Motley's Trucking 10,903.32 20200094 1/15/2020 EFT EFT 2575 Municipal Information Systems II 9,318.75 20200095 1/15/2020 EFT EFT 3040 MuniSight Ltd 25,872.00 20200096 1/15/2020 EFT EFT 2191 New Norway Gas Bar 857.63 20200097 1/15/2020 EFT EFT 1985 Old MacDonald Kennels 3,016.79 20200098 1/15/2020 EFT EFT 1479 OPT Inc 5,491.50 20200099 1/15/2020 EFT EFT 1704 Padilla, Daniel 300.00 20200100 1/15/2020 EFT EFT 1219 Parkland Regional Library 19,494.65 20200101 1/15/2020 EFT EFT 3488 Patrie, Curtis 7,262.38 20200102 1/15/2020 EFT EFT 1248 Pitney Works 822.38 20200103 1/15/2020 EFT EFT 3427 PTW Industrial Services Ltd. 2,021.25 20200104 1/15/2020 EFT EFT 1152 Purolator Inc 173.51 20200105 1/15/2020 EFT EFT 3517 Questica Inc. 25,725.00 20200106 1/15/2020 EFT EFT 1534 Ralcomm Ltd 17,528.28 20200107 1/15/2020 EFT EFT 1013 RMA 57,158.28 20200108 1/15/2020 EFT EFT 2336 Rona Inc 512.78 20200109 1/15/2020 EFT EFT 1161 Schnell & Barrie (2011) Ltd 723.96 20200110 1/15/2020 EFT EFT 2918 Shaw's Enterprises Ltd. 16,912.88 20200111 1/15/2020 EFT EFT 1164 Soap Stop 94.67 20200112 1/15/2020 EFT EFT 2861 Spatial Technologies 1,265.25 20200113 1/15/2020 EFT EFT 1213 The Bethany Group 10,383.00 20200114 1/15/2020 EFT EFT 1172 Town of Bashaw 4,329.49 20200115 1/15/2020 EFT EFT 3124 Trautman, Cindy Rose 189.06 20200116 1/15/2020 EFT EFT 1175 United Farmers of Alta Co-Op 288.04 20200117 1/15/2020 EFT EFT 1176 United Farmers of Alta Co-Op 23,699.86 20200118 1/15/2020 EFT EFT 3164 Valley Traffic Systems 56.26 20200119 1/15/2020 EFT EFT 1177 Village of Bawlf 3,049.37 20200120 1/15/2020 EFT EFT 1178 Village of Bittern Lake 1,666.86 20200121 1/15/2020 EFT EFT 1180 Village of Hay Lakes 5,252.09 20200122 1/15/2020 EFT EFT 1181 Village of Rosalind 67.22 20200123 1/15/2020 EFT EFT 2429 WSP Canada Inc 29,658.83 20200124 1/15/2020 EFT EFT 1189 Yuha, Jody 42.21
722,758.60
Total 722,758.60 *** End of Report ***
January 2020 Cheque/EFT register Page 21 of 160 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2020-Jan-27 10:18:14AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10700 20200215 1/29/2020 EFT EFT 1991 Access Gas Services Inc. 6,086.83 20200216 1/29/2020 EFT EFT 1237 AltaGas Utilities Inc 226.76 20200217 1/29/2020 EFT EFT 1349 AMSC Insurance Services Ltd 36,609.26 20200218 1/29/2020 EFT EFT 1016 Ankerton Gas Co-op 542.56 20200219 1/29/2020 EFT EFT 1025 Battle River Gas Co-op 1,163.75 20200220 1/29/2020 EFT EFT 1249 Battle River Power Coop 601.44 20200221 1/29/2020 EFT EFT 3336 Campus Energy 14,412.82 20200222 1/29/2020 EFT EFT 1192 Camrose County 334,988.88 20200223 1/29/2020 EFT EFT 1088 Chain Lakes Gas Co-op Ltd 164.31 20200224 1/29/2020 EFT EFT 3156 City of Camrose (Utilities) 5,183.34 20200225 1/29/2020 EFT EFT 2938 Eastlink 645.75 20200226 1/29/2020 EFT EFT 2863 Enmax 3,415.48 20200227 1/29/2020 EFT EFT 1270 Epcor Energy Services (Alberta) 5,882.45 20200228 1/29/2020 EFT EFT 1737 John Deere Financial, Acct No:82000-50237 262.90 20200229 1/29/2020 EFT EFT 1133 Local Authorities Pension Plan 76,487.85 20200230 1/29/2020 EFT EFT 1434 Microsoft Corporation 1,315.32 20200231 1/29/2020 EFT EFT 1130 Minister of Finance 52.00 20200232 1/29/2020 EFT EFT 1154 Receiver General For Canada 164,933.26 20200233 1/29/2020 EFT EFT 2229 Royal Bank 12,147.09 20200234 1/29/2020 EFT EFT 1974 Syban Systems Inc 262.25 20200235 1/29/2020 EFT EFT 1004 Telus Communications Inc 608.23 20200236 1/29/2020 EFT EFT 1495 Xplornet Communications Inc 157.48
666,150.01
Total 666,150.01 *** End of Report ***
January 2020 Cheque/EFT register Page 22 of 160 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2020-Jan-27 10:53:40AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10702 20200237 1/29/2020 EFT EFT 2229 Royal Bank 500.50
500.50
Total 500.50 *** End of Report ***
January 2020 Cheque/EFT register Page 23 of 160 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2020-Jan-24 10:30:39AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10660 20200125 1/31/2020 1493 Alberta Development Officers Association 250.00 20200126 1/31/2020 1014 Alberta Urban Municipalities Assoc 1,275.75 20200127 1/31/2020 3530 Alliance Seed Cleaning 500.00 20200128 1/31/2020 3526 Bawlf & District Lions Club 4,946.50 20200129 1/31/2020 3525 Before The Plate Productions Inc 226.00 20200130 1/31/2020 3512 Bogstie, Jodie, Petty Cash 109.53 20200131 1/31/2020 3528 Brown , Dallas 300.00 20200132 1/31/2020 1085 Canadian Tire 67.16 20200133 1/31/2020 3471 Cancen Oil Processors Inc 3,543.75 20200134 1/31/2020 2232 Carlson, Roy J 163.75 20200135 1/31/2020 1936 Cassady's Lock & Key Ltd 200.55 20200136 1/31/2020 1135 CI Investments 2,675.54 20200137 1/31/2020 2029 Emergency Services Marketing 305.00 20200138 1/31/2020 2292 Hagglund, Leanne C 150.00 20200139 1/31/2020 2240 Highway 12 21 Regional Water Services Com 26,901.41 20200140 1/31/2020 3508 Homeniuk, Dallas 32.50 20200141 1/31/2020 1125 Klug's Sheet Metal (Camrose) Ltd 405.36 20200142 1/31/2020 2047 MAXIM TRUCK & CAR WASH 114.98 20200143 1/31/2020 3529 Metrix Group 15,225.00 20200144 1/31/2020 1940 NUTEC/ Electro Tel 1,525.90 20200145 1/31/2020 3253 Nutrien Ag Solutions (Canada) 4,990.00 20200146 1/31/2020 2483 S & L Photography 10.50 20200147 1/31/2020 3049 Sand, Bartley Melbourne 13,814.23 20200148 1/31/2020 3527 Shift Innovations & Controls Inc 252.00 20200149 1/31/2020 2045 Society of Local Government Managers 350.00 20200150 1/31/2020 1269 Staples #165 (Camrose) 85.63 20200151 1/31/2020 1165 Strebs Automotive & Industrial 388.48 20200152 1/31/2020 3147 Wildrose Safety Solutions 262.50
CEO CAO 79,072.02 Starting Count Number 5996 5996 Number Used 25 25 Next Count Number 6021 6021 Total 79,072.02 *** End of Report ***
January 2020 Cheque/EFT register Page 24 of 160 Agenda Item # 7.2.
Camrose County Page 1 of 2
Cheque Listing For Account Payable 2020-Jan-24 10:39:02AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10696 20200153 1/31/2020 EFT EFT 1317 A-1 Supply 405.56 20200154 1/31/2020 EFT EFT 1002 ABC Fire Safety Ltd 1,024.80 20200155 1/31/2020 EFT EFT 2286 AECOM Canada Ltd 11,042.06 20200156 1/31/2020 EFT EFT 2566 Agriterra Equipment 507.05 20200157 1/31/2020 EFT EFT 2192 ARMAA 200.00 20200158 1/31/2020 EFT EFT 2635 Aware360 Ltd 3,071.25 20200159 1/31/2020 EFT EFT 3146 AWWOA 768.75 20200160 1/31/2020 EFT EFT 1323 Beaver County 1,400.00 20200161 1/31/2020 EFT EFT 3524 Bogstie, Jodie 150.01 20200162 1/31/2020 EFT EFT 2501 Broker, Lana 65.85 20200163 1/31/2020 EFT EFT 1038 Brownlee LLP 1,743.66 20200164 1/31/2020 EFT EFT 1397 Camrose Glass & Overhead Doors 28.30 20200165 1/31/2020 EFT EFT 1084 Camsign & Decal 31.50 20200166 1/31/2020 EFT EFT 1042 Can Pak Environmental 631.47 20200167 1/31/2020 EFT EFT 2077 Cansel Survey Equipment Inc. 3,780.00 20200168 1/31/2020 EFT EFT 1089 City of Camrose 9,968.16 20200169 1/31/2020 EFT EFT 3138 Crawford, Travis 35.10 20200170 1/31/2020 EFT EFT 1376 CRS Rentals 682.50 20200171 1/31/2020 EFT EFT 2574 Crystal Glass Ltd 377.90 20200172 1/31/2020 EFT EFT 1095 D-2 Electrical Ltd 299.25 20200173 1/31/2020 EFT EFT 3142 Dan-Mar Equipment Sales & Services Ltd 92.21 20200174 1/31/2020 EFT EFT 1654 Digitex CA 709.34 20200175 1/31/2020 EFT EFT 2438 Dingman Trucking Ltd 6,681.10 20200176 1/31/2020 EFT EFT 1637 Girvan, John 435.09 20200177 1/31/2020 EFT EFT 2055 Glover International Trucks Ltd 765.47 20200178 1/31/2020 EFT EFT 2054 Gregg Distributors Co Ltd 565.23 20200179 1/31/2020 EFT EFT 1029 Hauser Home Hardware Building 228.32 20200180 1/31/2020 EFT EFT 2266 Hayworth Equipment Sales Inc 650.49 20200181 1/31/2020 EFT EFT 2852 Heidt, Mike & Chaymie 100.00 20200182 1/31/2020 EFT EFT 1117 Hi-Way 9 Express Ltd 68.75 20200183 1/31/2020 EFT EFT 1336 Howard, Anjah 200.00 20200184 1/31/2020 EFT EFT 3430 Huard Lake Property Valuation Service 1,727.25 20200185 1/31/2020 EFT EFT 1119 International Union of Operations 2,568.93 20200186 1/31/2020 EFT EFT 3400 Iron Stone Services Ltd. 229,942.19 20200187 1/31/2020 EFT EFT 1202 Levers, Rhonda 1,000.00 20200188 1/31/2020 EFT EFT 1989 Manitoulin Transport 144.20 20200189 1/31/2020 EFT EFT 3476 McNary, Mark Andrew 31.48 20200190 1/31/2020 EFT EFT 2575 Municipal Information Systems II 1,795.47 20200191 1/31/2020 EFT EFT 2191 New Norway Gas Bar 675.93 20200192 1/31/2020 EFT EFT 1985 Old MacDonald Kennels 1,642.15 20200193 1/31/2020 EFT EFT 1219 Parkland Regional Library 19,494.65 20200194 1/31/2020 EFT EFT 2761 Pitney Bowes Canada 957.63 20200195 1/31/2020 EFT EFT 3427 PTW Industrial Services Ltd. 972.88 20200196 1/31/2020 EFT EFT 1152 Purolator Inc 74.69 20200197 1/31/2020 EFT EFT 2238 Rees N.D.T Inspeciton Services 2,021.25 20200198 1/31/2020 EFT EFT 2336 Rona Inc 164.61 20200199 1/31/2020 EFT EFT 1157 Ross Agri 145.53 20200200 1/31/2020 EFT EFT 2006 Safety Starts Here 840.00
January 2020 Cheque/EFT register Page 25 of 160 Agenda Item # 7.2.
Camrose County Page 2 of 2
Cheque Listing For Account Payable 2020-Jan-24 10:39:02AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount 20200201 1/31/2020 EFT EFT 3276 SMS Equipment Inc. 8,872.50 20200202 1/31/2020 EFT EFT 3277 The Edmonton Sun 19.85 20200203 1/31/2020 EFT EFT 1170 Tofield Mercury Publishing 193.20 20200204 1/31/2020 EFT EFT 1172 Town of Bashaw 115.23 20200205 1/31/2020 EFT EFT 2811 Van Houtte Coffee Services Inc 77.94 20200206 1/31/2020 EFT EFT 1395 Van Petten, Murray 403.92 20200207 1/31/2020 EFT EFT 1177 Village of Bawlf 72.50 20200208 1/31/2020 EFT EFT 1178 Village of Bittern Lake 262.48 20200209 1/31/2020 EFT EFT 1180 Village of Hay Lakes 3,475.30 20200210 1/31/2020 EFT EFT 1182 Village of Rosalind Fire Dept 393.00 20200211 1/31/2020 EFT EFT 3173 Western Tank & Lining Ltd 45,874.50 20200212 1/31/2020 EFT EFT 1070 Wild Rose Co-op 1,025.38 20200213 1/31/2020 EFT EFT 2317 Wolseley Canada Inc 5,965.06 20200214 1/31/2020 EFT EFT 2429 WSP Canada Inc 22,710.19
400,369.06
Total 400,369.06 *** End of Report ***
January 2020 Cheque/EFT register Page 26 of 160 Agenda Item # 7.3. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3987 Confidential: No Originated By: Paul King Title: Councillor Expense Claim Approval
ACTION / RECOMMENDATION:
That Camrose County Council approve, the Expense Claims for all Councillors excluding Councillor Willoughby for the months of October and November and December 2019.
BACKGROUND INFORMATION:
Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION:
Reviewed and Approved:
Councillor Expense Claim Approval Page 27 of 160 Agenda Item # 7.3.
Councillor Expense Claim Approval Page 28 of 160 Agenda Item # 7.3.
COUNCIL EXPENSES EMP.#
NAME: Greg Gillesgie for the MONTH of October 2019 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.)
Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE @ ¢7 IN-COUNTY OUT-OF-COUNTY 5? K631Kc-V4r:o~ nof\5fEH /’m—../ 5/a<~\ 5? C9‘-4vd(_*.IL. / 4 co/4 wv
Q C /MUD’ ‘b?rc’ ,A¢.?c¢ w\ /4} L/.o,c WL g /17/ll//T‘?¢'7-. 5‘C/YL«J<-‘;7‘2e‘at- ’/4. 5/oxawk /4; Mi“?- ’/4 40/1'rv\ 8?I C"7.e‘c7/an» 7,1 o?9/uu« 374% C’Ouwc:L. 3/2. elo/(M 32Q S’T‘A’/P/’<~=6/c F4'‘’i*’vW>*-’<~ /1 40%“ $23 57./2W7‘?-Q/9 PLIQIVW /v~(~ / 5&0/?n?)/\
TOTAL 1
« Signs
CLAIM ADDITION/1L EXPENSES ON RE VERSESIDE (Conferences, seminars, etc.)
Councillor Expense Claim Approval Page 29 of 160 Agenda Item # 7.3.
C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc
NAME: J} /:7 6/ ¢u.-='§r/V c:/
CELL PHONE ALLOWANCE: 60.00 I (2.86 GST) *************>|=**********************************=l<***********************>l==l<********** ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: I Miscellaneous: (specify)
Per Diem @ $5.00/day = I5 I
TOTAL CLAIM
************************************************************************************* ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ = $ I( GST) Meals: Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
TOTAL CLAIM
**************************************************************************************
ACTIVITY A TTENDED Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ = $ I ( GST) Meals: Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
= $
= $
Councillor Expense Claim Approval Page 30 of 160 Agenda Item # 7.3.
Councillor Expense Claim Approval Page 31 of 160 Agenda Item # 7.3.
COUNCIL EXPENSES EMP. #
NAME:_ Don Gregorwich_ for the MONTH of October. 2019 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.)
Regan in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE NIILEAGE IN-COUN TY OUT-OF-COUN TY 1 October Local Food Committee mtg, sign documents @ office 25 71 km
2 October Attend Chamber of Commerce 25 68 km
4 October R. Earnshaw Memorial meeting; present scholarship .50 95 km to Bawlf School student at Awards Night, 8 October Council; sign cheques 1 68 km 9 October Ag Communications meeting; attend Rural Crime 75 148 km Meeting at Norsemen Inn, Camrose 10 October Meet resident to discuss road condition .25 11 km
11 October Council meeting with lVILALovely; meet with .50 l 13 km residents re: County issues 12 October Meet with resident re Subdivision Application .25 66 km
15 October Meet with A. Howard re: subdivision application .25 68 km 16 October Municipal Planning Commission .50 68 km
22 October Council & Strategic Planning 1 68 km
23 October Strategic Planning 1 80 km
26 October Attend St Xavier Church Dedication, Camrose .25 73 km
30 October Emergency Plarming meeting; Photo Shoot at Bashaw .50 218 km Arena for Ice Surfacing Machine donation
Emails & phone calls re: grading requests, rural crime, RCMP clerk 1 funding, local food committee, subdivision approval process, staff member dismissal, grader purchase with no warranty.
TOTAL 8.25 1215 km
Signature Don Grezorwich
C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc.
NAME: Don L. Gregorwich
CELL PHONE ALLOWANCE: = $ 60.00 1 (2.86 GST)
Councillor Expense Claim Approval Page 32 of 160 Agenda Item # 7.3.
Councillor Expense Claim Approval Page 33 of 160 Agenda Item # 7.3.
COUNCIL EXPENSES EMP.#
NAME: Jack Lyle for the MONTH of 2019 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outsid Committeesor Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) e
Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF-COUNTY l®.8c:r> «K Q? K C,_/§’(}/U0/A /37
/6 r//‘L / _ _ /law w. / 910 ‘ W ?
3 / /30 /G/(L74V S 2 6I 1020 / Jz lfczsv §(/A’F’/JCT It/A IVli4CI¢1fIl.L* 2» ....L v d3/‘)3/4/‘nu v\
TOTAL Signature %é/74%
CLAIM ADD] TIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Expense Claim Approval Page 34 of 160 Agenda Item # 7.3.
C 0 UN C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars,workshops, etc.
NAME:
CELL PHONE ALLOWANCE: 60.00 I (2.86 GST) ************************************************************************************ ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ = $ GST) Meals: I Miscellaneous:(specify)
Per Diem @ $5.00/day = $ $
TOTAL CLAIM = $ ************************************************************************************* ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ I ( GST) Meals: I Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
TOTAL CLAIM = $ ************************************************************************************** ACTIVITY A TTENDED: Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ I ( GST)
Meals: = $ Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
TOTAL CLAIM = $
Councillor Expense Claim Approval Page 35 of 160 Agenda Item # 7.3.
Councillor Expense Claim Approval Page 36 of 160 Agenda Item # 7.3.
COUNCIL EXPENSES EMP.# NAME: for the MONTH of c7? 20 /2'
Please indicate time involvementin terms of 1 day, 1/2 days, etc. and indicatewhethermileageis in KM or Ml. (If you received payment from outsid Committeesor Boards, whichis less than your normal per diem, please indicate an amount if you wish to claim additional payment.) e
Report in Kilometers DATE MEET IN GS ATTE NDED NUMBER NON-C LAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF- COUNTY 544748 fmag /%_,ztW,s /» a we,
7 A f écf 9 /49' 0W*%l¢l¢/P1 /‘ca/257% -v 5 17%2/14 am/7 8‘/W44./ KWW. . 4/om Uzi‘.772 Clmul +£;.§r7z“%§W,. /. & 4/am ?cfél 3 :§%x;a/ed/‘/T? /» 0 50 )6»: ad 28 6096 / , ff ‘/6Am ?g/0 defy? 7 ‘C1l‘<9§_<"’r‘oczc/f gas/n0 z 5 Va ,4”, 957‘/é /we .5’ 70 gm
@cf// Jzcéxe [5 we v 5 /7 ‘/0 /6M
£2 i/252/4,62, 0 ¢f<’549)é”’) /
TOTALS: £60 km Certi?ed Correct(Counci11or) £7 »}«7
Payroll Coding — CALL
DEPT. 0_4 PREPARED BY ENTERED BY DATE:
CLAIMADD] TIONALEXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Expense Claim Approval Page 37 of 160 Agenda Item # 7.3.
COUNCIL
Claim for reimbursementof EXPENSES RE: Attendance at conferences, seminars, workshops, etc.
"""""""""""""""""""" NAME 4’; /“:7
CTI WTY TTENDED Date(s): EXPENSES CLA[MED
Lodging:(attach receipts) nights @ ( GST ) Meals: Miscellaneous:(specify)
@ $5.00/day = 53 I
= $
= $ TOTAL CLAIM TIVITYA TTENDED Date(s): EXPENSES CLAMED Lodging:(attach receipts) nights @ I ( GST) Meals: Miscellaneous:(specify)
@ $5.00/day = $ 1
= $
= :2 TOTAL CLAIM CTIVITY TTENDED Date(s): EXPENSES CLAIMED:
Lodging: (attachrecéipté) nights @ = $ I ( GST) Meals: Miscellaneous:(specify)
TOTAL CLAIM = $
Councillor Expense Claim Approval Page 38 of 160 Agenda Item # 7.3.
Councillor Expense Claim Approval Page 39 of 160 Agenda Item # 7.3.
COUNCIL EXPENSES EMP.#
NAME: Trevor Miller for the MONTH of October 2019 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment ?'om outsid Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) e
Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF-COUNTY Cg,/V4/6]
TOTAL Signature L
CLAIMADD] 7‘IONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Expense Claim Approval Page 40 of 160 Agenda Item # 7.3.
C 0 UN C I L Claim for reimbursementof EXPENSES RE: Attendance at conferences, seminars,workshops, etc.
NAME:
CELL PHONE ALLOWANCE: = $ 60.00 I (2.86 GST) ****=l==|=******************************=l=*********************************************** ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ I ( GST)
Meals: = $ I Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I 35
= $
TOTAL CLAIM = $ ************************************************************************************* ACTIVITY A TTENDED: Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ = $ I ( GST)
Meals: = $ I Miscellaneous: (specify)
Per Diem @ $5.00/day = $
TOTAL CLAIM = $ ************************************************************************************** ACTIVITY A TTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST)
Meals: = $ Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
= $
= $
Councillor Expense Claim Approval Page 41 of 160 Agenda Item # 7.3.
Councillor Expense Claim Approval Page 42 of 160 Agenda Item # 7.3.
COUNCIL EXPENSES EMP. #
NAME: Cindy Trautman for the MONTH of October 2019 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outsid Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) e .. R33"in Kilometers DATE MEETINGS ATTENDED NUMBER NON -CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUN TY OUT-OF-COUN TY Oct 22 Organization Mtg, Council Mtg, Strategic Planning 1 day 40km
Oct 23 Strategic Planning 1 day 40km
Oct 24 Observed the 3 CARB hearings Pratt, Sunworks Farms, and Stinson Oct 25 Sign cheques, Conference call by Minister of 1 day 40km Municipal Affairs Kaycee Madu followed by conference call with RMA both regarding Provincial Budget Oct 28 WDML Mtg ‘/2day 20km
Oct 28 cnss Mtg ‘/2day 40km
Oct 29 Informal Coffee with RCMP Wetaskiwin, Signing of 1 day 40km Family Violance Week, Crossroads Area Structure Plan Oct 30 Emergency Management Mtg ‘/2day 40km
Oct 30 Bashaw Arena photo ‘/2day ll8krn Oct 31 Mtg at St. Mary’s Hospital with Norm Mayer and ‘/2day 40kIn Cherylyn Antymniuk re public parking
TOTAL 418
Signature
CLAIM ADDIT1ONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Expense Claim Approval Page 43 of 160 Agenda Item # 7.3.
C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc.
NAME:
CELL PHONE ALLOWANCE: = $ 60.00 I (2.86 GST) ************************************************************************************ ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ = $ I GST)
Meals: = $ Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
TOTAL CLAIM =
************************************************************************************* ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ = $ I ( GST) Meals: Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
TOTAL CLAIM =
************************************************************************************** ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ = 33 I ( GST)
Meals: = 35 Miscellaneous: (specify)
Per Diem @ $5.00/day = $
TOTAL CLAIM = $
Councillor Expense Claim Approval Page 44 of 160 Agenda Item # 7.3.
Councillor Expense Claim Approval Page 45 of 160 Agenda Item # 7.3.
COUNCIL EXPENSES EMP.#
NAME: Greg Gillesgie for the MONTH of November,, 2019 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outsid Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) e
Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF-COUNTY / /9E/V366/n£’7er.?wc 2 ~.>,+v %7’ O?5- Km I’). (buuc;L 3/Ll 5/0/dM
/’L Ci’2.)r\/1é’£.JI4TC17 mwvé //4 35*/"”\ Z '0 /rmva M74 V7 4 0,6 M
1»r;¢,-<. 9/ ’ >195‘/4.’ ‘ ' V4 "' 0/2 t ,47m,-J e,e’5W~1 (’.I..J.'S’Q¢Fw2/4: /C .2 1 C, /3.3’, , , El.-7/W é\ ’/zz /50 m .__ K’/L9-/r.» =s K cc ‘W;c: E7 m¢’(\’ / 4/ea/ém ?;47c~.~“ ?/<1“/c=7éJ CyH—L$ Z90/(rm TOTAL. siaam CLAIM ADDITIONAL EXPENSES ON RE VERSESIDE (Conferences, seminars, etc.) Councillor Expense Claim Approval Page 46 of 160 Agenda Item # 7.3. C 0 U N C I L Claim for reimbursementof EXPENSES RE: Attendance at conferences, seminars, workshops, etc. NAME: L3 ’ L [:33 ?/c’ CELL PHONE ALLOWANCE: = $ 60.00 I (2.86 GST) ************************************************************************************ ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ = $ I ( GST) Meals: = $ I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I TOTAL CLAIM = ************************************************************************************* ACTIVITY ATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: = $ I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I TOTAL CLAIM = $ ************************************************************************************** ACTIVITY ATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I TOTAL CLAIM = Councillor Expense Claim Approval Page 47 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 48 of 160 Agenda Item # 7.3. COUNCIL EXPENSES EMP.# NAME:_Don Gregorwich _ for the MONTH of November. 2019 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) Rgp_ortin Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS NIILEAGE MILEAGE IN-COUNTY OUT-OF-COUN TY 3 November Attend Rosalind Community Beef Supper .25 22 km 6 November Meet with M. Lethbridge, B. van Nieuwkerk re: Ag .25 69 km Educ. Plans for Ag Communications Committee Attend Fire?ghters Appreciation Banquet .25 68 km 11 November Participate in Remembrance Day Service in Bawlf .25 27 km 12 November Council .50 80 km 13-15 Nov RMA Fall Conference, Shaw Center, Edmonton 3 19 November Ag Education Plarming Committee .25 75 km 20 November Municipal Planning Commission, Ag Service Board .50 71 km 21 November Write Column for Rosalind Ag Society newsletter .50 26 November Council & Budget Plarming 1 68 km 27 November Budget Planning 73 km 29 November Camrose & Area Lodge Authority Meeting .25 71 km Emails & phone calls re: AB Env. Regulations re: road construction, requests for sanding, nature trail development, Council decision on new grader warranty, alleyway maintenance request, brushing request, snow plowing, speed limit on County haul road, Emergency Disaster Inventory form, Recreation Master Plan. TOTAL 10 624 km Signature Don Gregorwich Councillor Expense Claim Approval Page 49 of 160 Agenda Item # 7.3. COUNCIL Claim for reimbursement of E)?’ENSES RE: Attendance at conferences, seminars, workshops, etc. NAME: Don Gregorwich ACTIVITY ATTENDED: RMA Fall Convention Date(s): _November 13,14,15, 2019 EXPENSES CLAIMED: Lodging: (attach receipts) 2_ nights @ _$221.18_ = $_442..Z9_ I L34.32_GST) Meals: = $ NIL 1 Miscellaneous: (specify) Per Diem @ $5.00/day = $ 15.00 I I = Mileage 263 km @.54/km $ 142.02 / TOTAL CLAIM = $ 599» ‘ i:*****:':******$':*i:****i::%§::':*i:**akin?i:*:1:**i:*:’:~k**:l:*‘J:i:>’:*i<-.5:=’:***in%>\-**9:***:’:***:\-*:’:******7\-***i:**'!:* Councillor Expense Claim Approval Page 50 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 51 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 52 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 53 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 54 of 160 Agenda Item # 7.3. COUNCIL EXPENSE S EMP .# T; NAME: Jack Lyle for the MONTH of $7”2019 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUN TY OUT-OF-COUNTY I /Q/M a//ATM Cf/9/4 22/2 ‘S /$30 P “a 3/? /I /Bl£l 34/ ‘ AL&4A /‘A2./..ro,1m El/[)1/h/j/lo;Z.‘?[4ah/K/,/2 *1 %? 1/ (tk //VfI7///;/In”,/ “K” /3? 3 '/LP -CV7 /Xl,,,.//,r»..WL' /3 // M /*2S/°’— 7%//? /M TOTAL A Signature My J CLAIM ADDITIONA L EXPENSES ON RE VERSE SIDE (Conferences, seminars, etc.) 53> Councillor Expense Claim Approval Page 55 of 160 Agenda Item # 7.3. C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars,workshops, etc NAME: CELL PHONE ALLOWANCE: 60.00 I (2.86 GST) ************************************************************************************ ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: M Lodging: (attach receipts) nights @ Q\Q I3?/=$ I ( / ? GST ) Meals: I Miscellaneous: (specify) Per Diem @ $5.00/day = :3 I TOTAL CLAIM = $ ************************************************************************************* ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST ) Meals: Miscellaneous: (specify) Per Diem @ $5.00/day = $ TOTAL CLAIM = $ ************************************************************************************** ACTI VITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST ) Meals: = $ Miscellaneous: (specify) Per Diem @ $5.00/day = 33 I TOTAL CLAIM = $ Councillor Expense Claim Approval Page 56 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 57 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 58 of 160 Agenda Item # 7.3. COUNCIL EXPENSES EMP.# NAME: /Q3“/9"Z‘-/ft’/7v‘?for the MONTH of_ dU&m 55!“ p70/7 Pleasciiidic ate time i ulcm enti?tcrms I day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment ?'om outside Committees or Boards.which is less than our normal per diem, please indicate an amount if you wish to claim additional payment.) Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN—COUNTY OUT-OF-COUNTY /2‘/2+ €15ém F?vmk?r i;mmJ 5 V?{M rm...» 17;”,//£47 90AM _?2 /01;/H/’/I/' J ‘/0 km M/A /géém , /7 // Q/we\ ‘ I J €055 at//éaa/(’m /1 (J. ewzh 57;Cd?’J7L€577})5 }6 ébé? V/W/~75/4 5'5 9Z£M /1 J/r7Z€Ii"'670»;/rt / 4%.U/()3/ /méém /C0 ¥5 1/M %ua.{/VI/76¢: )4/IL4 Vb,é/24 K)»4Ki9 6.344-dM744 961% /fa AL/A (9%) ?aaém :33 TOTAL 530km Signature ? 1?‘ CLAIM ADD] T1ON/1L EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.) \-5Q- Councillor Expense Claim Approval Page 59 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 60 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 61 of 160 Agenda Item # 7.3. COUNCIL EXPENSES EMP.# NAME: Trevor Miller for the MONTH of November 2019 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outsid Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) e Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF-COUNTY TOTAL Vd 1.) Signature CLAIMADD] T1ONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.) Councillor Expense Claim Approval Page 62 of 160 Agenda Item # 7.3. C 0 UN C I L Claim for reimbursementof EXPENSES RE: Attendance at conferences, seminars, workshops, etc NAME: CELL PHONE ALLOWANCE: = $ 60.00 I (2.86 GST) **********=|=************************=l=*=l=********************************************** ACTIVYTYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I GST) Meals: = $ I Miscellaneous: (specify) Per Diem @ $5.00/day = $ __M__I TOTAL CLAIM = ************************************************************************************* ACTIVITY A TTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ = $ I ( GST) Meals: = $ I Miscellaneous: (specify) Per Diem @ $5.00/day = 35 I TOTAL CLAIM = ************************************************************************************** ACTIVITI/ATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ = $ I ( GST) Meals: = $ Miscellaneous: (specify) Per Diem @ $5.00/day = $ 1 TOTAL CLAIM = $ Councillor Expense Claim Approval Page 63 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 64 of 160 Agenda Item # 7.3. COUNCIL EXPENSES EMP. # NAME: Cindy Trautm an for the MONTH of .November._. ___.. _--.2019 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment ?om outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON -CLAIMABLE CLAIMABLE & LOCATION OF DAYS NHLEAGE NIILEAGE IN-COUN TY OUT-OF-COUNTY November 1 12/21 Water Commission in Bashaw 1/2 90lan November 6 Fire?ghter Appreciation Night — Camrose Resort 1/2 40km Casino November 7 Parkland Regional Library - Lacombe 1/2 2l0km November 11 Remembrance Day in New Norway 1/2 20km November 12 Council Mtg & Sign Cheques 1/2 40km November 12 RMA Convention Edmonton 3 days 196km -15 November 16 Guest Speaker at Hi U Centre in Ferintosh 1/2 481cm November 18 CDSS Budget Day 1 day 40kIn Nov 19 Agriculture Education Mtg 1/2 401cm Nov 19 Camrose Public Library Centennial Celebration 1/2 40kIn November 20 MPC, ASB, & LARB Hearing 1 day 401cm November 22 Volunteer at CRE ‘/2day 40km November 26 Council Mtg, Sign cheques, Budget Mtg & CRE mtg 1 day 40km November 27 Budget Mtg 1 day 40kIn TOTAL 518km 406 km Signature 7 7 ,/r / />— « Councillor Expense Claim Approval Page 65 of 160 Agenda Item # 7.3. CLAIM ADDITIONAL E)G’ENSES ON REVERSE SIDE (Conferences, seminars, etc.) C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc. NAME: Cindv Trautman CELL PHONE ALLOWANCE: = $ 60.00 I (2.86 GST) *******3|‘**************************************************************************** ACTIVITY A TTENDED: RMA Convention Date(s): ___Nov 12-15,2019 EXPENSES CLAIMED: Lodging: (attach receipts) __3_ nights @ = $_632.19_ I (_29.10_GST) Meals: = $ I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I = $ = $ TOTAL CLAIM = $ 632.19 A CTI VITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: 1 Miscellaneous: (specify) Per Diem @ $5.00/day = $ I = $ TOTAL CLAIM = $ Councillor Expense Claim Approval Page 66 of 160 Agenda Item # 7.3. CHATEAU LA C O M B E H O T E L 11-15-19 Cindy Trautman Folio No. : Room No. 2 1903 C3mT°5° COUNT!-3755-43 AVe- AIR Number : Arrival : 11-12-19 C3"“'°5° AB T4V 353 Group Code : Departure : 11-15-19 camda Company : Government of Canada Conf. No. : 450700261 Membership No. 2 Rate Code : GOVGOV Page No. I 1 of2 Date Description Charges Credits 11-12-19 Miscellaneous Other with tax 10.00 11-12-19 MISC GST 5% 0.50 11-12-19 ‘Accommodation 169.00 11-12-19 ERDMF-3% 5.07 11-12-19 Tourism Levy 6.96 11-12-19 Room GST 8.70 11-12-19 Parking 20.00 11-12-19 Parking GST 1.00 11-13-19 ‘Accommodation 169.00 11-13-19 ERDMF-3% 5.07 11-13-19 Tourism Levy 6.96 11-13-19 Room GST 8.70 11-14-19 ‘Accommodation 169.00 11-14-19 ERDMF-3% 5.07 11-14-19 Tourism Levy 6.96 11-14-19 Room GST 8.70 30.00 11-14-19 Parking - Valet 11-14-19 Parking GST 1.50 11-15-19 MasterCard XXXXXXXXXXXX2543 No‘ g:-1nrrTi¥o:;ag:JT:1't1y-3755-43 Ave. :1/ol:oN'il.i(r)nber :::,n;| 249 AB T4V 388 ggrargase Group Code Departure 11.1519 Company Government of Canada Conf. No. : 450700261 Membership No. Rate Code 2 GOVGOV Page No. I 2 of2 Date De-5°"iPti°" Charges Credits Total 632.19 632.19 Balance 0.00 I have received the goods and / or services in the amount shown Guest Signature: X hero n. I agree that my Iiabllly for this bill is no«wsivsa and agree to be held persunally ‘able In meevent that the indicaled person. company Councillor Expense Claim Approval Page 67 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 68 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 69 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 70 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 71 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 72 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 73 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 74 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 75 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 76 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 77 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 78 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 79 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 80 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 81 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 82 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 83 of 160 Agenda Item # 7.3. Councillor Expense Claim Approval Page 84 of 160 Agenda Item # 7.4. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council - 11 Meeting Date: 11 Feb 2020 Feb 2020 Regular Meeting of the Council Agenda Item No: AGD - 3982 Confidential: No Originated By: Jaime Aicken Title: January 2020 Bank Reconciliation Report ACTION / RECOMMENDATION: That the bank reconciliation report for January 2020 be approved as presented. BACKGROUND INFORMATION: Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: None. Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: January 2020 Bank Reconciliation Report Page 85 of 160 Agenda Item # 7.4. January 2020 Bank Reports Royal Bank Camrose County GL Accts General Account Bank Balance -Beginning$ 5,340,516.68 Beginning Book Balance$ 5,228,178.36 1097419 Month Transactions-$ 1,546,819.73 Monthly transactions-$ 1,399,246.11 5-3-00-01-121-00-0000 Bank Balance - Ending $ 3,793,696.95 Book Balance - Ending $ 3,828,932.25 Adjustments Adjustments $ 3,793,696.95 Interest $ 10,737.21 Outstanding Checks-$ 134,813.22 Bank/Credit Card Charges$ 1,597.35 Outstanding Deposits$ 170,048.52 Reconciled Balance $ 3,828,932.25 Book Balance $ 3,828,932.25 Payroll Account Bank Balance -Ending$ 10,000.00 Book Balance$ 10,000.00 1097732 Outstanding transactions$ - Monthly transactions$ - 5-3-00-02-121-00-0000 Reconciled Balance $ 10,000.00 Book Balance $ 10,000.00 Tax Sale Trust Bank Balance$ 280.97 Book Balance$ 280.97 1098375 Outstanding transactions Monthly transactions Interest$ 20.10 Interest$ 20.10 5-3-00-01-477-00-0000 Reconciled Balance $ 301.07 Book Balance $ 301.07 Public Reserve Trust Bank Balance$ 86,834.72 Book Balance$ 86,834.72 1098052 Outstanding transactions Monthly transactions Interest$ 158.55 Interest$ 158.55 5-3-00-02-477-00-0000 Reconciled Balance $ 86,993.27 Book Balance $ 86,993.27 January 2020 Bank Reconciliation Report Page 86 of 160 Agenda Item # 8.1. Corporate Services Manager Report January 2020 Communication and Promotion Advertised on Facebook, Website and/or Twitter o Rotary Club Speaker Series o Armena Truck Fill – Closure information o Bull Congress o City/County IDP Open House o New Norway RCMP Town Hall Meeting o Food Artisans Strategic Planning Meeting o Battle River Rural Crime notices o Cold weather – Pet & Livestock safety o Agriculture Research – Alberta Government engagement sessions o Fusarium Best Management – Seed Cleaning event o CAP Program grants o Bus Cancellations o Explore Local workshops o Marilyn Nordin’s Retirement o Nominations for Agriculture Hall of Fame & Century Farm Awards o Before the Plate – Bailey Theatre and Camrose County event Corporate Services City of Camrose o IDP – Open House o Recreation Proposal – review of information o Area Structure Plan – meeting with consultants Questica Budget set up Asset Management o Completed Survey-Government of Alberta o Spray Record & Inspection set up Reeve’s presentation to rotary – Powerpoint prepared and attended Marilyn retirement slide show prepared and attended Ohaton Sign Installation – paperwork complete- ready to install Prepared PW employee satisfaction/suggestion survey Grant reporting and applications 2020 Go East ad development Corporate Services Manager's Report Page 87 of 160 Agenda Item # 8.1. Corporate Services Manager's Report Page 88 of 160 Agenda Item # 8.2. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3979 Confidential: No Originated By: Teresa Gratrix Title: Camrose Pickleball Sponsorship Request 2020 ACTION / RECOMMENDATION: That Camrose County Council provide sponsorship for the 2020 Camrose Pickleball Tournament under Category C Major Local Event in the amount of $250.00, with funding to come from Grants to Organizations. BACKGROUND INFORMATION: Administration received a letter from the Camrose Pickleball Club by mail on December 5th, 2019. The club is hosting their second annual Camrose Open Pickleball Tournament on May 16, and 17 in Camrose at the Max McLean Arena. Last year they had over 150 people participating in the tournament from all over Alberta. The club has been in operation for 7 years and has over 120 members (up from 100 last year), many of which are County residents. As sponsor, Camrose County would receive publicity in the form of posters at the event, County logo in printed material, and acknowledgement through announcements during the Tournament. Policy, Bylaws, Provincial Acts or Regulations: Policy 5.15 Event Sponsorship Financial Implications: $250.00 from Grants to Organizations Alternatives to the Recommendation: That Council respectfully deny the request for sponsorship of the 2019 Camrose Pickleball Tournament. That Camrose County Council provide sponsorship for the 2019 Camrose Pickleball Tournament under Category C Major Local Event in the amount of $XXX, with funding to come from Grants to Organizations. Pro's: Con's: Communication: Documentation: DISCUSSION: Category C Major Local Events Event Sponsorship: $100.00 - $500.00 Camrose Pickleball Sponsorship Request 2020 Page 89 of 160 Agenda Item # 8.2. Sponsorship Criteria: • Events must have a major local component • Events must take place within the area of CamroseCounty • Events must show a benefit to CamroseCounty in terms of tourism and market opportunities and target audiences Subject to budget availability The event Organizing Committee will prepare a detailed Sponsorship Package which • Outlines the goals of objectives of the event and how being a sponsor would benefit Camrose County • Outlines the target audience Outlines Sponsorship benefits including media exposure, advertising exposure, and on-site recognition All requests for assistance under Category “C” Sponsorship shall be considered by Council. Reviewed and Approved: Camrose Pickleball Sponsorship Request 2020 Page 90 of 160 Agenda Item # 8.2. Camrose Pickleball Club P.O. Box 12014 Camrose, Alberta T4V 5G6 camrosepicklebal|@gmai|.com December 5, 2019 Council Camrose County 3755 43 Avenue Camrose, ABT4V 3S8 Dear Council: Re: The 2020 Camrose Pickleball Tournament Sponsorship Request On behalf of Camrose PickleballClub, we are reaching out to local businesses and asking them to sponsor our 2020 tournament. The Camrose PickleballClub has been active for 7 years and has over 120 members, mostly mature adults. On Saturday and Sunday, May 16 & 17, 2020, the 3rd Annual Camrose Open Pickleball Tournament will be held at the Max McLean Arena. It will be attended by players from all over Alberta. Last year, over 150 people played in our two—daytournament. We expect the same number of participants in next year's tournament. As a financial supporter, you will receive publicity as follows 0 On a poster naming your business displayed at the tournament; Your business Logo in all event-marketing print material; and Acknowledgement of your business by announcements made at the tournament Our contribution levels are: Platinum, $500; Silver, $250; and Bronze, 5100 Your support willensure The 2020 Camrose Pickleball Tournament is a success. Club members, and out-of—townguests, will in turn promote and support your business. The Camrose PickleballClub is a volunteer run non-profit organization whose mission is to promote and develop the game of pickleball in the City of Camrose making our city a vibrant and active place to live. The game is friendly, competitive and social in nature. It appeals to players of all ages. Thank you for considering our request. Rega rds, Dean Edwards (780-678-2643) Susan Nigh Camrose Pickleball Club Website: camrosepick|eba||.com Camrose Pickleball Sponsorship Request 2020 Page 91 of 160 Page 92 of 160 Agenda Item # 8.3. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3980 Confidential: No Originated By: Teresa Gratrix Title: Battle River Community Foundation - Annual Report sponsorship ACTION / RECOMMENDATION: That Camrose County Council approves the decision to provide a sponsorship in the amount of $2,000.00, from grants to organization, to the Battle River Community Foundation (BRCF) in support of publication and distribution of their annual report. BACKGROUND INFORMATION: Camrose County sponsored the 2019 BRCF Annual Report for $2000. They will be producing 17,400 copies of the Annual Report. The Camrose County logo will be displayed on the back of the publication, and the County would also be recognized at the Public Awareness event at the Norseman Inn in June. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: $2000 from Grants to Organizations. Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: Battle River Community Foundation - Annual Report sponsorship Page 93 of 160 Agenda Item # 8.3. attle iver Com m unity F0 undation P.O. Box 1122, Camrose, Alberta T4V 4E7 Telephone 2020 780-679-0449 February 3, e-mail [email protected] Website www.brcf.ca Ms Teresa Gratrix Corporate Services Manager Board Chair Camrose County Tom Chelmick 3755-43 Ave. 780-679 9173 Camrose, AB T4V 3S8 Vice-Chair Kevin Gurr Dear Teresa: 780-679-4660 Re: Sponsorship of Annual Report and Public Meeting Secretary Stephen Kambeitz Please regard this as a request to have Camrose County co-sponsor our Annual Report 780-679-0444 and Public Awareness program for 2020. of our 48-page annual report which will Treasurer This year we will be producing 17,400 copies between Bittern Lake and Hardisty, Hay Lakes to Bashaw, and Garrett Zetsen be distributed to all households and Alliance and farm homes on Highway 14 from To?eld to Irma. 780-672-1195 Round Hill to Forestburg In addition, extra copies will be direct mailed to movers and shakers beyond. Remaining copies are distributed at our various public awareness events throughout the year and displayed in Past Chair attractive racks in the offices of professional advisors within the city. As a co-sponsor, your logo Imogene Walsh will appear on the back page of the booklet.A sample of last year's product is enclosed for your 780-672-6131 reference. Directors Our annual familiarization effort also includes a public awareness event on June 24th Leon Lohner at the Norsemen Inn. “Tea and crumpets” will be served. As a co-sponsor, Carnrose County will 780-672-5670 be recognized, both verbally and in printed form, for its generosity and for the community spirit demonstrated through this sponsorship. Neil Lunty 780-781-8170 The public awareness program is budgeted to cost about $16,000. To defray this expense, we are seeking six sponsors at $2,000 each. In addition to Camrose County, we will be Debbie Orcheski approaching Norsemen Inn, Central Agencies, Meridian Manufacturing Group, Lamb Ford and 780-679-3130 Weber Funeral Home. You will be in good company! Your response to this request before May 1st would be very much appreciated. Please call me at 780-672-3142 to con?rm your participation. Thanks for your kind consideration Kirstyn Rau . 780-632-3673 Yours truly, Wally Wrubleski 780-781-7323 Blain ler Ambassador Ambassador Emeritus Emeritus Ken Drever Blain Fowler WBF/mc 780-672-3142 enc. HETHVVI] n: Executive Director F!» Dana Andreassen Battle River Community Foundation - Annual Report sponsorship Page 94 of 160 Agenda Item # 9.1. Public Works Monthly Report January 2020 A. CAPITAL EXPENDITURES & REVENUES New 2020 John Deere 872 GP AWD Motor Grader New 2020 Caterpillar 160 AWD Motor Grader Public Works Manager's Report Page 95 of 160 Agenda Item # 9.1. B. ROAD MAINTENANCE Roads Superintendent Monitor Grader Operators and Areas Address complaints, requests, and review concerns Submit weekly reports and attend meetings Monitor Brushing crews Grader Operators/Road Maintenance Operators Snow Plowing, deicing, gravelling, brushing Driveway Request Totals Total requests completed for January 2020 = 56 C. ROAD AND BRIDGE CONSTRUCTION Road Construction Done for the winter. Bridge Construction Contacted MPA Engineering for a proposal to tender/award, design the 2020 Bridge construction/repairs. D. GRAVEL December 30 – January 3 Winter Gravel Haul Inputting data from the gravel haul to a spreadsheet to put into Asset management. Checking scale values to issue cheques for Jan.15/2020 cheque run Had propane delivered and checked the shack for beginning of haul out of Blatz Pit. Let all the truckers know that tare in will be at 8:00AM January 6th with safety meeting to follow Discussed the plan for gravelling with Dallas Barkman out of Blatz Pit 2-3weeks depending on weather. January 6 – 10 2020 Winter Gravel Haul Schultz Pit 13046t Hauled - 300t for Spring 50.5/52 Miles Ferintosh Pit 28929t/32400 Hauled - 3900t for Spring 165/177miles Blatz Pit 11253t/32600 Hauled 79/177miles Boden Pit 5695t/5695 Hauled 25/25miles DML Pit 0t/34500 Hauled 0/171miles Gravel operations resumed on January 6/2020 out of the Blatz Pit but were shut down on January 9 and 10th due to extreme cold weather. Will resume when weather warms up. Public Works Manager's Report Page 96 of 160 Agenda Item # 9.1. January 13 – 17 2020 Winter Gravel Haul Schultz Pit: 100% Winter Complete 13046t/13346 Hauled - 300t for Spring 50.5/52 Miles Ferintosh Pit: 100% Winter Complete 28929t/32400 Hauled - 3900t for Spring 163.5/177miles Blatz Pit: 52% Winter Complete 17386t/33500 Hauled - 200t for Spring 92/177miles Boden Pit: 100% Winter Complete 5695t/5695 Hauled 25/25miles DML Pit: 0t/33100 Hauled 0/171miles Gravel operations were shut down for the week due to cold weather and scheduled to resume January 20. 57% of the total Winter Gravel is Complete Blatz Pit Loading and Hauling Public Works Manager's Report Page 97 of 160 Agenda Item # 9.1. January 20 -24 2020 Winter Gravel Haul Schultz Pit: 100% Winter Complete 13046t/13346 Hauled - 300t for Spring 50.5/52 Miles Ferintosh Pit: 100% Winter Complete 28929t/32400 Hauled - 3900t for Spring 163.5/177miles Blatz Pit: 75% Winter Complete 25630t/33500 Hauled - 200t for Spring 130.5/177miles Boden Pit: 100% Winter Complete 5695t/5695 Hauled 25/25miles DML Pit: 0t/33100 Hauled 0/171miles Currently hauling out of Blatz pit. Gravel haul operations resumed January 20. Slow start due to snow on Monday and shut down early on Wednesday due to snow as well. Approx 63% of the total Winter Gravel is Complete Cat Loader went down and was taken to Nisku for repairs (articulation pin) Changed cutting edges and wear plates on Volvo loader January 27 – 31 2020 Winter Gravel Haul Schultz Pit: 100% Winter Complete 13046t/13346 Hauled - 300t for Spring 50.5/52 Miles Ferintosh Pit: 100% Winter Complete 28929t/32400 Hauled - 3900t for Spring 163.5/177miles Blatz Pit: 100% Winter Complete 34560t/33500 Hauled - 200t for Spring 163.5/177miles Boden Pit: 100% Winter Complete 5695t/5695 Hauled 25/25miles DML Pit: 0t/33100 Hauled 0/171miles Completed hauling out of Blatz pit on Friday January 31st. Scale move to occur February 3rd to Dried Meat Lake pit. Approximately 68% of the total Winter Gravel is Complete Cat Loader went down and was taken to Nisku for repairs (articulation pin) Public Works Manager's Report Page 98 of 160 Agenda Item # 9.1. E. UTILITIES December 30 – January 3 Full rounds, station checks and bacti samples Partial Rounds WO6149 - Utilities inventory Monthly meter reads Monthly 12-21 Station meter reads Monthly Ervick meter Read Monthly station fire extinguisher inspections Monthly handheld analyzer calibrations Load test at New Norway Reservoir genset - Div. 2 January 6 – 10 Full rounds, station inspections and bacti samples Shut Armena Truck Fill off - Div 7 Phase 3 Power Alpha shutting power off and switching over - Div 7 12-21 North line inspection - Div 1 & 2 Investigate and operate main valve between Armena reservoirs - Div 7 Add rope to New Norway Truck Fiill - Div 2 Initiate plan to install connection line between CRSWSC bypass and Armena distribution for reservoir improvements Investigate faulty unit heater in Ohaton January 13 – 17 Confined space - Armena Reservoir prepping it to be cleaned Full and Partial Rounds Frozen lines complaint in Duhamel January 20 -24 Clean out Armena reservoir and disinfect - Div 7 Clean out Armena Reservoir Station - Div 7 Meet wit Backup Generator contractor and Alpha Construction at Armena Reservoir - Div 7 Drop off Overhead Crane inspection at New Norway reservoir - Div 2 Add 1/2 load of heated water to reservoir at Ervick - Div 4 Winterize Steam truck and return to New Norway shop - Div 2 12-21 North line inspection Had contractor out to repair door lock at Armena Reservoir - Div 7 WO6200 - Armena reservoir cleaning and servicing - Div 7 WO6199 - Frozen water service 710 Railway Ave, Duhamel - Div 2 WO6201 - Frozen sewer service/blockage 231 Twp Rd 484, Round Hill - Div 6 WO6202 - Water break 232 Adam Ave, Ferintosh - Div 2 WO6211 - Sewer line flush with Hydrovac in Bawlf - Div 3 Assisted Alpha Construction at the Armena reservoir - Div 7 Test auto dialler at Ferintosh office Grab chlorine samples from Armena reservoirs and grab bacti samples, run to the ProvLab January 27 – 31 WO6202- Replace water meter in Ferintosh - Div. 2 WO6199 - Frozen water service in Duhamel - Div. 2 Public Works Manager's Report Page 99 of 160 Agenda Item # 9.1. WO6201 - Check on Frozen sewer service in Round Hill - Div. 6 WO6200 - Cleaning Armena Reservoir - Div. 7 Flushed Railway Ave & SE Flush stand thawed and repaired Bacti samples from Armena taken to Alberta Health Services – Div. 7 WO6203 - Check Manholes for freezing in Ohaton - Div. 5 F. LABOUR CREW December 30 – January 3 Finished sign inventory Finished inventory of culverts and guard rails WO6094 - Install new yield sign at Twp Rd 464 and Rge Rd 222 - Div 4 Cleaned up inside of scale shack WO6150 - Removed lockers from the Bashaw grader shed and installed inside the Ferintosh Shop - Div 1 & 2 Returned fire extinguishers to vehicles Clean up intersections at Pelican Point - Div 1 Sand hills at Tillicum Beach - Div 3 WO6165 - Pick up junk (couches) on Twp 462 West of Hwy 56 - Div. 5 Replaced Yield sign Twp 484 & 205 - Div. 7 Replaced Yield Sign Twp 452 & 185 - Div. 3 WO6112 - Remove "Retarder brakes strictly prohibited" - Twp 440 East of Hwy 21 - Div. 2 Sanding roads Jan. 2 WO6174 - Picked up couch cushion Twp 462 West of Rge 202 - Div. 4 WO6116 - Picked up fridge on Rge 210 North of Twp 440 - Div. 2 WO6097 - Replaced signed post and Twp 435A/Rge 184 signs - Div. 2 WO6100 - Replace post for child at play sign Rge 181 South Twp 452 - Div. 3 January 6 – 10 WO6177- Pick up garbage on Twp 452, West of Rge 190 - Div. 3 WO6178 - Pick up posts at New Norway Campground - Div. 2 Cleaning up snow in hamlets Plowing main roads Shut off heaters in loaders at Blatz Pit Walk thru on new plow truck Shovel sidewalks Repair gate at Blatz pit, Repair desk in scale shack Washed VO-492 January 13 – 17 Plowing and sanding roads Plowing/cleaning hamlets Safety Course with Linnet - updates on OHS Start inventory in Ferintosh shop Clean office parking lot Review safe work practice's Prepping Gravel pit for haul on Monday Public Works Manager's Report Page 100 of 160 Agenda Item # 9.1. January 20 -24 Cleaning and sanding roads in all Hamlets - All Div's Clean up and service sanding trucks Clean out boiler unit as requested by Lynn L. Clean up broken glass in back hoe LO-405 WO6184 - Garbage Twp Rd 474 and Rge Rd 200 - Div 4 WO6206 - Pick up Christmas Tree - Div 3 Meet with Battle River Gas Coop regarding report they filed Meet with the City of Camrose to discusss adding salt to sand/salt mixture Assist Shop Foreman with pulling a Push Block out for Grader WO6212 - Take LO203 Cat Loader from Blatz Pit to Nisku - 01/22/2020 New Norway snow clean up - Div 2 Tillicum Beach, Braim and Armena snow clean up - Div 3,5 and 7 Kingman, Round Hill snow clean up - Div 6 January 27 – 31 WO6216 - Placed caution signs around frost heave Twp 482 E of Hwy 834 - Div. 6 WO6214 -Clean boiler - County Office SR0748 - removed dead deer - Div. 6 Cleaning New Norway and Ferintosh streets - Div. 2 Sanding/Salting Pelican point road - Div. 1 WO6235 - Changed blades on box blade for skid steer - Div. 2 WO6204 - Removing Ice block in ditch Rge 184 - Div. 3 WO6205 - Remove Ice on Rge 181 - Div. 1 WO6183 - Replaced Yield Sign - Div. 3 WO6236 - Replaced stop sign in Ferintosh that was vandalized - Div. 2 G. SHOP December 30 – January 3 WD 066 – 24000 km service XO 639 – Repair leak on pressure washer VO 268 – 310261 km service VO 504 – 8000 km service VO 407 – Mount beacon, replace front headlight and replace taillight POL -014 – Take to McClellan for warranty work, replace front transmission seal, transmission cooler lines and rear pinion seal GO 209 – 4956 hr service VO 492 – 130261 km service Inventory Order parts Morning meetings weekly report Freight January 6 – 10 GO207 - Bring into shop remove ripper, 2-way radio, GPS, and antennas LO205 - Go to Blatz Pit charge and boost loader and fill auto greaser TO318 - Repair tarper VO269 - Install new heated wipers and control box Public Works Manager's Report Page 101 of 160 Agenda Item # 9.1. GO219 - Rig up new JD grader, install fender flaps to protect rear window, install GPS from GO207, remove armrest extensions POL014 - Take to McClellan for warranty work, replace engine oil cooler lines GO208 - Replace wing blades GO219 - Change wing blades to high wear blades and change Moldboard blades to carbides Meet with Hotsy for new steam trailers GO211 - Bring into shop and remove ripper and put front fenders back on VO266 - Start up and bring into shop for picker certification VO491 - Bring into shop for picker certification Weekly report and morning meetings Order parts receive freight Work orders Snow removal January 13 – 17 Crane inspection at main shop Vehicle hoist inspection VO-266 - picker inspection VO-491 - picker inspection GO-211 - Install front fenders POL-014 - Check steering and and adjust tire pressures VO-011 - 177436 km service GO-211 - Remove radio,GPS and CB VO-489 - 117331 service, check power for distance meter, install rear brakes and calipers POL-014 - Repair block heater cord POL-016 - Noise under truck cleaned ice away from transmission and transfer case GO 213 - Reverse solenoid circuit fault repaired by Brandt Tractor Morning meetings Order parts Freight Work orders January 20 -24 • LO 205 - Go to Blatz pit charge batteries and start up loader for gravel haul • GO 219 - GO 220 get electric pumps for DEF barrels • VO 496 - Replace plow blade • LO 203 - Go to Blatz pit check loader center pin broken send to Dan-Mar for repair and line-boring • GO 207 - Bring into shop remove radio, CB and GPS • GO 274 - Go to New Norway boost Vac truck • VO 500 - Take to Lamb Ford for warranty coolant leak • POL 015 - 79772 km service • Monthly shop ,crane and vehicle hoist inspection • AG 203 - 11683 km service • POL 014 - Repair wiring under truck • GO 205 - Go to Blatz pit change cutting edge, corner bits and heel plates • VO 508 - Take to Lamb Ford for recall • VO 509 - Take to Lamb Ford for recall • GO 215 - Brandt tractor checked grader codes made repairs to wiring harness • VO 507 - 16000 km service • Morning meetings Public Works Manager's Report Page 102 of 160 Agenda Item # 9.1. • Weekly report • Order parts • Freight and pick up parts January 27 – 31 • GO-219 - Haul DEF barrel to Bawlf shop and set up pump • VO-480 - Check over unit and balance air in tires • Bawlf Shop-Ground fault plug weak for DEF pump-plug replaced • AG-201 - 8979 km service • LO-405 - Replace batteries and cab light • GO-213 - Reverse solenoid circuit fault Brandt Tractor to repair • GO 201 - Remove ripper and finish stripping grader • GO-211 - Dig push block out of back yard to install on grader • LO-404 - Start up hoe and charge batteries • Wash bay door not closing repaired by Camrose Glass and overhead door • SO-007 - Raised spinner on sander • VO-491 - Replace load charts on picker • GO-208 - Install ripper, replace mirror, put side shift cylinder back on and re-shim, shim lift cylinders and change leaking wing lift hose • TO-321 - Change plug on trailer • GO-212 - Go to Meeting Creek check leaking hoses get part numbers and order new ones, replace shear bolt in wing • GO-216 - Go to Rosalind drill broken bolts out of side shift cylinder replace bolts and lost shims • Morning meetings • Work orders • Order parts • Receive freight • Clean shop H. COMPANY CONTACTS Phone conversations or meetings with Companies that were made. Manager of Public Works WDML Stockpile Survey Volumes RMA Vendor Supplier Contacts/Trade Program Usage Meeting Water Blast Manufacturing Steam Trailers Brandt Tractor New 2020 Grader Delivery Finning Canada New 2020 Grader Delivery County Enviro Old Ferintosh Garbage Truck Sale AEP Lead Management Meeting – Set for February Trailer Vendors Fuel Trailer RFP ISL Engineering Inquiry on Upcoming Work McDonald Aggregates Aggregate Levy Inquiry Checkmate Safety Working Alone App Nait Water & Wastewater Student Program Alberta Transportation Sign Jurisdiction/Responsibility Follow-up WSP Ervick/Braim Waterline Project Bondara, Ritchie Bros., Century Auctions Heavy Equipment Liquidation Border Paving New Norway Asphalt Repairs Public Works Manager's Report Page 103 of 160 Agenda Item # 9.1. Alberta Transportation Gravel Pit Drainage Issue City of Camrose Road Maintenance & Sand Arrangement WSP Back Shop HVAC Design / Construction Coordinator WSP 3-61-16 Reference CN Rail CN Crossings MPA 2020 Bridge repairs/construction ROHI 3-51-17 (Twp 460), 2020 Road Projects Project Coordinator Alpha Construction Ervick/Braim Waterline Project WSP Ervick/Braim Waterline Project PTW Industrial Ferintosh Reservoir and Lift Station Fabco Plastics PVC Supplier Fox Canada Sales Call ISL Canada Engineering contact Liftex Canada Man lift inquiry Waste Go Norm Grexton Ipex Pipe Rich Blanchette Mequipco (Muffin Monster) Danielle Saddler Levitt Safety Graham Park Respectfully submitted, Zach Mazure, P.Eng. Manager of Public Works Public Works Manager's Report Page 104 of 160 Agenda Item # 10.1. Protective Services Monthly Council Report January 2020 During the month of January, Protective Services staff received 14 new complaints from the public which are as follows: Noise (1)), Trials (2), Animal (4), General (1), MVC (2), Suspicious Vehicle/Person (3), Vandalism (1), These files are over and above all other requests for information from the public that Protective Services staff receive daily. 74 Violation Tickets/Summons were issued during the month of January. County Officers also issued 24 Verbal Warnings and attended 4 Motor Assist; 21 over dimensional/overweight permits were approved. Meetings/Projects • Meeting with Landowners/Renters re: Unsightly Property Complaint – 9th & 23rd • Complete Alberta Justice and Solicitor General Annual Report- 14th • RCMP Town Meeting – New Norway – 15th • Joint Work Health and Safety Committee (JWHSC) Training – 16th • Creating Rural Crime Prevention Programs • Special Event Permit – Ice Racing 1 Protective Services Manager's Report Page 105 of 160 Agenda Item # 10.1. Municipality Enforcement Edberg had no files to investigate. Bawlf – The County Officers conducted eight (8) hours of patrols during the month of January. During these patrol hours. County Officers continue to monitor speeding issues in problem areas; however, these areas have been relatively quiet over the last few months. Officers did issue three (3) Violation Tickets for other moving and non-moving violations. Bashaw – County Officers conducted two (2) one (1) hour patrols within the Town of Bashaw during the month of January. During these designated times, County Officers patrolled the school zones, the Playground zones and operated radar within the 50km/h zone on Hwy 53. One Violation Ticket was issued; no complaints from the Town of Bashaw received. Bittern Lake – During the month January, County Officers conducted two (2) one (1) hour patrols within the Village of Bittern Lake. During these designated patrol times. County Officers continue to BOLO for any suspicious vehicles in Bittern Lake. No complaints received from the Village of Bittern Lake during the month of January. Hay Lakes – During the month January, County Officers conducted two (2) one (1) hour patrols within the Village of Hay Lakes. During these designated patrol times, County Officers patrolled the Village to be visible and monitored traffic for moving violations; one Violation Ticket was issued for a moving violation. Officers have also been investigating an ongoing nuisance property file, which is still under investigation. Health and Safety A few highlights of the Health and Safety Coordinator’s activities during the month of January include: • Revised Seed Cleaning Plant (SCP) Emergency Response Plan • Attended JWHSC Training • Investigated Incidents • Coordinate Ground Disturbance Course Regional Fire Services • Fire Billing – Continuous, • Review Funding allocation for Municipalities as it relates to their 2020 Proposed Fire Department Operating Budgets • Review Fire Quality Management Plan – QMP – 8th • Meeting with Round Hill Fire Chief – 8th • Meeting with Ferintosh Fire Chief – 9th 2 Protective Services Manager's Report Page 106 of 160 Agenda Item # 10.1. Emergency Management • Inquire with CP Rail re: Hazmat Presentation • Reviewed Emergency Management Hazard Assessment (CEMP) • Reviewing Alberta Emergency Alert (AEA) Training Options/Survey • Updating Regional Emergency Plan - Completed 3 Protective Services Manager's Report Page 107 of 160 Page 108 of 160 Agenda Item # 13.1. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3990 Confidential: Originated By: Paul King Title: 10:00 am - Ken Eshpeter - Request for Letter of Support - Business Investment Tax Credit ACTION / RECOMMENDATION: That Camrose County Council provide a letter, to MLA Lovely, in support of the request to the Province, by Mr. Eshpeter, for pilot projects to test the strength of the Business Investment Tax Credit model. BACKGROUND INFORMATION: Mr. Eshpeter has requested through Councillor Gregorwich the opportunity to speak to Council regarding his request to MLA Lovely for the return of a Business Investment Tax Credit. (see attached letter) Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: Alternatives to the Recommendation: That Camrose County Council respectfully decline the request for a letter in support of pilot projects to test the strength of the Business Investment Tax Credit model. Pro's: Con's: Communication: Documentation: Letter to MLA Lovely DISCUSSION: Reviewed and Approved: 10:00 am - Ken Eshpeter - Request for Letter of Support - Business Inves... Page 109 of 160 Agenda Item # 13.1. Box 488, Daysland, AB T0B 1A0 January 27, 2020 Ms. Jackie Lovely MLA Camrose 4870-51 St T4V 1S1 Dear Ms. Lovely, My name is Ken Eshpeter and I am a farmer from Daysland, AB. I have been observing a steady decline in population and general vitality of rural communities for at least 40 years. In an attempt to try to combat this phenomenon I have been helping organize fellow rural residents into co-ops and societies to try to maintain or bring back services we used to enjoy in our rural areas. I will give you some examples. 1. In 1999 a group of us in Daysland formed a not-for-profit society with the purpose of maintaining and running the local theatre for movies and concert series. We celebrated 20 years of operations this past summer. The facility is run totally by volunteers. 2. In 2003 a group of us farmers began rallying and organizing to save a CN railway subdivision from Camrose to Alliance. CN was threatening to discontinue service. We moved 500 producer cars per year from 2003 to 2010 at which time we were forced to raise $5,000,000 because CN would not provide service any longer but instead forced us to buy it. We formed a new generation co-operative and have been operating the line successfully since 2010. We have 145 farmer shareholders and 100 non-farmer shareholders. Our headquarters is in Forestburg and the train is called the Battle River Railway. We have created the equivalency of 8 full time jobs in our community. Similar investments to save and enhance key rural economic infrastructure have taken place in other rural communities across Alberta like Westlock, Sangudo and Crowsnest Pass. 3. In 2013, a group of us decided that a train excursion tourism service utilizing the Battle River Railway would help attract tourists and visitors to our beautiful Battle River Area. We formed a not-for-profit society, raised some money from local train enthusiasts, bought some vintage equipment and began operating an excursion service run exclusively by volunteers. It currently offers 12 excursions annually, taking people to events in the six communities along our line. 4. In 2017, a group of us farmers in the Wavy Lake district by Daysland were worried that a local abattoir would close because the retiring owner was older and unable to sell. We created an Opportunity Development Co-operative named the Wavy Lake 10:00 am - Ken Eshpeter - Request for Letter of Support - Business Inves... Page 110 of 160 Agenda Item # 13.1. Opportunity Development Co-op with the intention of raising $500,000 to allow us to purchase and then operate the facility. This project has, of yet, not been completed. An Investment Tax Credit would have been the incentive needed to sell more shares. Meat processing is a very thin margin business but a very necessary one. The potential loss of this business jeopardizes 5 jobs and access to inspected animal processing in our community. In 2018 I became aware that the provincial government had created an investment program for Opportunity Development Co-ops whereby purchasers of shares would be eligible for a business investment tax credit. Such an opportunity has the potential to encourage rural citizens to invest in projects that could provide a necessary good or service in their area, create work places and begin to revitalize the rural area generally. It was the best idea that I had ever heard proposed for developing rural Alberta viability. I have recently become aware that the program has now been cancelled. Rural Alberta is still in dire need of revitalization. The Business Investment Tax Credit concept would have allowed all of the projects mentioned in my letter to attract much more money from local farmers and community investors had it been available. I would like to propose an idea. MY PROPOSAL: Could we not organize a couple of pilot projects whereby we test the strength of the Business Investment Tax Credit model for rural community development. The pilot projects would not cost the provincial government any actual money but they would be creating a strong incentive for rural investors to put some of their own money to good use in their own communities. When the pilot projects are successful, the information would be valuable in creating a general program for allowing rural citizens to invest in their local communities. I think that the idea is a perfect win- win opportunity. I know that the Alberta Community and co-operative Association (ACCA) would be eager to help with the project. Yours truly, Ken Eshpeter Chairman, Battle River Railway 780-374-2403 10:00 am - Ken Eshpeter - Request for Letter of Support - Business Inves... Page 111 of 160 Page 112 of 160 Agenda Item # 13.2. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3978 Confidential: No Originated By: Teresa Gratrix Title: Emergency Planning Information Inventory ACTION / RECOMMENDATION: That Council authorize administration to request Emergency Information from ratepayers through a digital survey. BACKGROUND INFORMATION: Camrose County administration was made aware of an emergency information inventory used in Paintearth County. The information was collected from residents to be used in the event of a natural disaster or other emergency. According to contacts at Paintearth County the residents reacted positively to the survey and it was completed by a majority of residents. Unfortunately, their survey was available in paper form and now needs to entered by staff in order for the data to be useful. The Emergency Management Committee discussed this and decided to proceed with developing a similar inventory for Camrose County. If the information was collected digitally, there would be no direct cost for the project (mailing or printing), and it would also allow the information to be integrated into Camrose County webmap automatically. This would increase the usability of the information as it would be tied to properties, and readily available in an emergency. For example, if there was a train derailment in a specific area, Camrose County Emergency Operations would have information available online about who the residents in the area are, how to contact them and how prepared they are to manage their own needs in the emergency. The information could also be updated easily over the years. The attached form would be available on the County website, and promoted through social media channels. It was mentioned in the most recent newsletter as well. Completing the survey would be voluntary for County residents. This information would assist the County in emergency response by providing information on vulnerable residents, on contact information for residents in case of an evacuation, and also information on resources available to the resident in an emergency. There is a section that gathers information on equipment that could be useful in an emergency as well. Policy, Bylaws, Provincial Acts or Regulations: Emergency Preparedness Financial Implications: None. Alternatives to the Recommendation: Pro's: Con's: Communication: Emergency Planning Information Inventory Page 113 of 160 Agenda Item # 13.2. Documentation: DISCUSSION: Reviewed and Approved: Emergency Planning Information Inventory Page 114 of 160 Agenda Item # 13.2. Emergency Planning Information & Inventory Camrose County is collecting the following information for the SOLE PURPOSE of guiding and preparing responses for emergencies and disastrous events. If you were to evacuate your farm or rural residence, where would you relocate to? Yes No Yes No Emergency Planning Information Inventory Page 115 of 160 Agenda Item # 13.2. Yes No Yes No Yes No Yes No Yes No Yes No If you are able to draw a site map of your property showing the buildings, any dangerous/hazardous materials, and main access and exit points it would aid or drag responders in looking for people, equipment or dangerous materials. The file can be uploaded here. files here. In the event of an emergency or disaster, you may be able to help by providing or giving access to equipment or resources. The County would request assistance during the situation, and you would have the opportunity to decline or offer resources to that specific situation. This assistance would be covered by County Liability Insurance. By checking the items on this list you are not committing to any community assistance. 4WD Tractor (with snowplow) 2WD Tractor Heavy Duty Loader Caterpillar Backhoe/Bobcat ATV or UTV Snowmobile Stock/Cargo Trailer Heated Shelter for People Heated Shelter for Animals Water Hauling Capacity I hereby acknowledget that all plans and information submitted represent the current details of our property/residence. I volunteer this information to Camrose County for the SOLE purpose of guiding and preparing responses for emergencies and disastrous events I understand my personal responsibility is to be prepared for any and all emergency events that may threaten or impact my property and residence. I will endeavor to keep the information updated as any changes may occur to the best of my ability. Emergency Planning Information Inventory Page 116 of 160 Agenda Item # 13.2. 2020-02-03 Camrose County thanks you for providing information that will make the County safer. We hope we never need to use it! Emergency Planning Information Inventory Page 117 of 160 Page 118 of 160 Agenda Item # 13.3. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3970 Confidential: No Originated By: Paul King Title: Municipal Office Designation ACTION / RECOMMENDATION: That pursuant to Section 204 of the Municipal Government Act (MGA) that Camrose County Council name the county complex located at 3755 - 43 Avenue Camrose Alberta as the municipal office. BACKGROUND INFORMATION: As a result of MAP audits that Municipal Affairs has been doing it has become apparent that many municipalities are in contravention of Section 204 of the MGA, which reads: 204 A council must name a place as its municipal office. Policy, Bylaws, Provincial Acts or Regulations: MGA Section 204 Financial Implications: None Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: Municipal Office Designation Page 119 of 160 Page 120 of 160 Agenda Item # 13.4. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3988 Confidential: No Originated By: Paul King Title: Request for Volunteers - Jackie Lovely MLA - Fair Deal Panel Town Hall Feb 12, 2020 ACTION / RECOMMENDATION: That Camrose County Council respectfully decline the invitation to provide a volunteer to assist with the Provincial Fair Deal Panel town hall meeting February 12, 2020. BACKGROUND INFORMATION: February 3, 2020 Reeve Trautman received an e-mail from MLA Lovely: Hello Cindy, Good to see you today. I’m attaching the invitation to Minister Pon’s announcement for tomorrow and the Fair Deal Panel on February 12. I’m hoping your team will be available to meet perhaps at 6 pm at the Norsemen Inn on February 12 before the Fair Deal Panel so we can acknowledge the grant and have pictures taken so we can share them with the Booster or better yet, have Murray join us. This is important news that we need to share with the community. I’m having Mayors, Reeves and Councilors assist me with volunteer roles when the Fair Deal Panel joins us on February 12. Perry Robinson has agreed to be our moderator. Please bring your team and neighbors out to the event and let me know who can assist with some volunteer roles. I will need people to man the mics and a timer. If you could provide at least one volunteer, that would be great. More are appreciated! Could you also help us get word out to your community. We will have Ministers in attendance at the panel discussion and it is our opportunity to tell the Government what we would like in terms of fairness in confederation. This messaging includes the possibility of a Provincial Police task force and we need to hear from the crowd if they have any interest in that idea. Thanks for your support! Kind regards, Jackie Jackie Lovely Camrose MLA Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: Alternatives to the Recommendation: That Camrose County Council agree to provide volunteers to assist with the Provincial Fair Deal Request for Volunteers - Jackie Lovely MLA - Fair Deal Panel Town Hall F... Page 121 of 160 Agenda Item # 13.4. Panel town hall meeting February 12, 2020. Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: Request for Volunteers - Jackie Lovely MLA - Fair Deal Panel Town Hall F... Page 122 of 160 Agenda Item # 13.4. You are cordially invited to join MLA Jackie Lovely and Minister of Seniors and Housing, Josephine Pon for a major Camrose announcement and to celebrate Jackie’s Birthday! MEETING DETAILS Date: February 4, 2020 Time: 2:00 p.m. to 2:30 p.m. Location: Heritage Building, 4612 – 53 Street, Camrose And ……… Request for Volunteers - Jackie Lovely MLA - Fair Deal Panel Town Hall F... Page 123 of 160 Page 124 of 160 Agenda Item # 13.5. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3983 Confidential: No Originated By: Paul King Title: County/City Recreation Funding Agreement ACTION / RECOMMENDATION: To be determined. BACKGROUND INFORMATION: On April 17th, 2017, the City of Camrose ( the City) provided a letter to Camrose County (the County) informing them about the proposed Aquatic Facility project and requesting a contribution of $2.64M. On May 9th, 2017, the City Manager and Mayor provided a presentation to the County Council at their Regular Council meeting. This presentation included a concept level design of the proposed renovation / expansion project along with the estimated $12M capital cost. Based on the fact that 22% of the youth users are from the County, the presentation also included a request for a $2.64M contribution from the County (i.e. 22% of the estimated $ 12M). The County responded to the City on June 15th, 2017 with a letter that included the following motion: T. MILLER — That Camrose County Council refer the request from the City of Camrose for a $2.64 Million contribution for the renovation of the Camrose Aquatic Center to the 2018 budget committee for review and consideration. On February 15th 2018, the City received a letter from the County that included the following: During the regularly scheduled Council meeting February 13, 2018, Council had an opportunity to again discuss your request, dated April 17, 2017 to the County for a contribution of $2,640,000.00 to the City of Camrose Aquatic Centre Expansion and Modernization Project. During the meeting the following motion was proposed and passed: T. MILLER — That Camrose County Council provide Two Million Six Hundred and Forty Thousand dollars, ($2,640,000.00) in capital funding to support the City of Camrose Aquatic Center Expansion and Modernization project, as requested by the City, with the capital funding to be funded by debenture over 25 years. The capital contribution to the project will be funded on the provision that the City of Camrose agrees to enter into a new Recreation Memorandum of Understanding ( MOU) with funding based on an annual percentage of the total County taxable assessments. And further Camrose County advise the City of Camrose that Camrose County will withdraw their representation from the Aquatic Center Expansion and Modernization Project Committee. In response to the County's letter of February 15th 2018, the City brought this matter to the March 1st, 2018 City/County Intermunicipal Committee Meeting. Although this topic was raised at that meeting, the County indicated that this topic should be addressed to the City/County Recreation Committee. County/City Recreation Funding Agreement Page 125 of 160 Agenda Item # 13.5. The City then attempted to organize a meeting of both Recreation Committees by offering three potential meeting dates. Unfortunately, none of the dates provided would allow for all County representatives to attend. The City then requested that the County provide potential dates; likewise, none of the dates provided worked for the entire City Recreation Committee. On March 16th 2018, the County sent a letter to the City stating that: During the regularly scheduled Council meeting March 13, 2018, Council had an opportunity to again discuss the County’s contribution of $2,640,00.00 to the City of Camrose Aquatic Centre Expansion and Modernization Project and the associated new Recreation Agreement, because of some discussions that occurred during the City/County Intermunicipal Development Committee meeting held March 1, 2018. After council discussion I was, by resolution, requested to send a letter to the City Council indicating that the Capital contribution of 2.64 million dollars, to the City of Camrose Aquatic Center Expansion and Modernization Project, and the associated Recreation Agreement are non-negotiable. On April 11th 2018, City Administration inquired as to the outcome of the County's budget discussion. On April 12th 2018, the County Administrator informed the City Manager that: "$2,640,00.00 was included in the 2018 Capital budget which was approved by resolution during the regularly scheduled meeting April 10, 2018." April 16, 2018 this item finally appeared on the City Council Agenda, as part of that agenda item under the Administrative Report from the City Manager the following is included: As City Council is aware from recent discussions, the current estimate for the Aquatic Facility project is likely to increase from the original estimate of $12M. Final tendered costs are yet to be compiled. In addition, the new Aquatic Facility will incur increased operational costs as a result of utilities and staffing. These increased operational costs would not have been reflected in the County's offer as it was reported to have been based on historical data. In addition, as Council is also aware, the amended Municipal Government Act requires us to create an Intermunicipal Collaboration Framework (ICF) with our neighbouring municipalities. The deadline for the completion of this ICF is April 2020. As the " Recreation and Cultural Facilities Cost Sharing Agreement" forms a significant component of this ICF, the timing of any revision to it should take the broader ICF negotiation process into consideration. April 18, 2018 Camrose County received the following communication from the City: Thank you for your letters of February 15 & March 16, 2018. On behalf of Camrose City Council, I can advise that the following motion was passed at the April 16th, 2018, Regular Council Meeting: MOTION #216/18 Moved by Throndson - seconded by Wood that the City of Camrose thank Camrose County for their proposal regarding a capital contribution of $2.64 million to the new swimming pool but unfortunately the City is unable to accept the proposed capital contribution with the conditions attached; and That Council instruct Administration to continue to work on the operational figures of our recreational facilities to be presented to Camrose County at a future meeting of the recreation committees. On May 8 , 2018 the CFO from the City and the County met to look at the costing estimate the City had done with regards to current and estimated costs associated with the City recreation facilities, following that meeting Administration staff from the County and the City met May 10 to discuss County/City Recreation Funding Agreement Page 126 of 160 Agenda Item # 13.5. options to try and move the process forward, in preparation for the Recreation Committee's meeting on May 14, 2018 . With regards to the Recreation Agreement five areas of dispute were identified during that administrative meeting: 1. Annual Contribution, would the County be willing to consider an acceleration of the percent of assessment allocated to the City to move the target from the current $360,000 to somewhere around $450,000 within three to four years. 2. Splitting the unrecovered deficit costs associated with the provision of services to residents of the Town and Villages within the County approximate number $70,000 3. Would the County be willing to raise the floor to $350,000 4. Inclusion of a clause that would automatically open the agreement should there be a significant increase/decrease in the County's assessment to make sure both parties are made whole relative to the agreement 5. Is the County interested in participating in the increased deficit cost associated with the expansion of the pool. With regards to the Capital contribution to the Pool construction project, would the County be willing to reconsider it's capital contribution considering the increased costs associated with the final project budget? The Joint Recreation Committee County/City met May 14, 2018. In attendance from the County were Councillor Miller, Trautman and Gillespie and CAO King, from the City, Mayor Mayer, Councillors Wood, Ofrim, Throndson and Johnson, CFO Bouck and Community Services Director Poole Discussions started around point #1 and why, their three big costs are the rink, the pool and the community center, the City indicated they had looked at their operating costs, and direct costs only; this did not include costs for Finance, HR or administrative support from City Hall, including the contribution for the Towns and Villages as discussed as point #2 the City has figured the County contribution based on 10 years of user data to be $640,000. Currently the City is recovering about 38% of their costs through rentals, user fees etc., if they take out the towns and Villages as part of the contribution that number drops to $545,000 per year and does include the costs associated with the new pool, without the new pool the City calculations show that the County contribution should be $490,000. Therefore the question, is there an appetite for the County to increase it's annual contribution to recreation in the City? Councillor Miller advised those present, "that the County position is that based on what is happening elsewhere it is our opinion that our contribution is comparable to others, and likely an increase is not feasible at this time." Point #3 increase in the floor rate to $350,000 again Councillor Miller advised members of City Council "that it is just the floor and based on historical data it is a number the County thinks is right, it protects both parties from sudden fluctuations in assessment and would still, at $300,000, leave the City in a whole position should something change." Point #4 inclusion of a clause to protect either party from significant increase/decrease in assessment values: CAO King advised the group that the proposed agreement already contemplates that scenario and would simply need to be tweeked to add a % change that would trigger opening the agreement, or termination. County/City Recreation Funding Agreement Page 127 of 160 Agenda Item # 13.5. Councillor Throndson indicated that he is not sure about including such a clause since the agreement already has a floor there is no down side for the City if our assessment falls below the $300,000 they are protected and if there is a significant increase they would get to participate. Issue was left open for discussion between administration to consider. Point #5 increased costs associated with expanded pool operations, City estimate for additional deficit costs based on discussion with surrounding municipalities with a similar size pool, are about $250,000 per year in addition to existing, which would increase the annual deficit for just the pool to about $1.1 million. Councillor Miller indicated "that may be a bit difficult to swallow" Increase in capital contribution to the project: Councillor Miller indicated that "County Council has debated the issue on several occasions and has agreed to provide 2.64 million in funding and not necessarily was there total agreement." Councillor Miller and Gillespie both reiterated that "this is likely the max the County can afford as the County will have to debenture the full amount." Councillor Miller questioned the City as to why there has been no public fundraising for a project of this nature as it would give an indication of public support for the project. Mayor Mayer and Community Services Director Poole both indicated that no public funding would be sought until such time as the project was given the go ahead. Both seemed to indicate that should City Council approve the project that some sort of a public fundraising campaign would be started. Mayor Mayer indicated that the final decision on the pool was on the Council agenda for Tuesday May 22 and if approved they would be looking at about a 5 million dollar funding shortfall. Final issue dealt with was a request from Councillor Wood as to whether the County would be willing to sever the two items and separate the new recreation agreement from a capital contribution to the pool. Members of the County Recreation Committee agreed to have that discussion with Council May 22, the City passed a motion to proceed Moved by Wood - seconded by Johnson that Council authorize Administration to proceed with the Stipulated Sum contract CCDC5B with Clark Builders to construct and project manage the proposed Pool Revitalization starting June 1, 2018 with a proposed completion date of December 1, 2019 for a total sum of $15,796,503.00 resulting in a total budget of $17,233,503.00 as per Appendix A - Construction Estimates contained in the Report to Council, and that Council approve the proposed funding plan as follows: MSI Grant $8,000,000.00 BMTG & GTG Grant $3,200,000.00 General Capital Reserve $1,700,000.00 Camrose County/Fundraising Initiatives $4,333,503.00 Total Cost $17,233,503.00 And that any shortfall from Camrose Initiatives be funded as follows: County and the Fundraising General Operating Reserve $3,033,503.00 County/City Recreation Funding Agreement Page 128 of 160 Agenda Item # 13.5. General Capital Reserve $1,300,000.00 Total Shortfall Funding $4,333,503.00 June 28, 2018 County sent a letter to the City denying the City's request to separate the new Recreation Agreement from the funding for the Aquatic Center upgrade. July 11, 2018 the City responded questioning as to why the County declined the request as it had been discussed at the Recreation Committee. September 24, 2018 Administration from the City and the County met, rehashed all the same issues, numbers, users and why the numbers were so far apart. It was agreed that the City would supply some new numbers. September 24, 2018 the County received a letter from the City following up on some items that had been discussed a recent "coffee" between some members of Councils. Gravel road maintenance, separation of the Pool funding and the Recreation agreement, adjustment of the base amount in the recreation agreement, water from the Ervick transmission line to the City and anticipated cost. October 15, 2018 the County responded, in a letter, officially to those above named inquiries from the Reeve to Mayor and Council. October 25, 2018 County advised the City that it was the County's intention to hire an independent consultant to review the County's proposal for equity. October 30, 2018 contract Transitional Solutions to review County proposal. November 28, 2019 meet and review report from Transitional Solutions on Recreation Funding proposal. December 1, 2018 amend recreation numbers to reflect changes from Consultants report, prepare report to Council. December 19, 2018 reviewed proposal with Travis Bouck and Kim Issac March 1, 2019 Presented County recreation proposal to City of Camrose Committee of the Whole. March 3, 2019 draft agreement sent to the City. April 18, 2019 Contact Travis Bouck regarding an update on County proposal: There has been some discussion and our Recreation Committee will be meeting on Monday, April 22 to go through some details. We hope to provide you with some feedback and plan going forward thereafter. April 24, 2019 received from Travis: County/City Recreation Funding Agreement Page 129 of 160 Agenda Item # 13.5. Clarification on several items in the Recreation Agreement Proposal: Our Recreation Committee met on Monday, April 22, 2019 and had a couple questions that I am following up on to make sure our understanding is correct. Maybe if you have a chance you could call me and we could discuss: Of the amounts that the County Grants to Urbans it has been determined that 68.09% of the total would be allocated to the City. How has this % been determined? Would this % split of the total be reviewed or revised – or should it be? With respect to the capital reserve amount that is set aside for the City in the presentation: o Are the amounts restricted for City use in the future? Will this be part of the agreement? o 2 b) may be interpreted to imply that the funds under this arrangement fulfill all of the County’s share of funding (including capital) and no additional funding would be required; however - the City can request it in accordance with section 13 (“not preclude… jointly fund other recreation programs…”) and the County would evaluate requests on a case by case basis Asked Travis what his opinion on progress was, he believes it is going to come to the amount of capital dollars the County is willing to commit to City projects. I explained the principle again about a joint capital fund and that a facility in the City is as important as one in Bashaw to the residents that use it, so the County cannot be seen as playing favorites one municipality over the other. October 2019, City contracts consultant to prepare City counter proposal November 5, 2019 contacted the City, for an update, consultants report still working on a response to the County. November 8, 2019 e-mail from Kim Issac: I just wanted to take an opportunity to touch base and let you know where things are at with the City and the report that we commissioned on other Recreation Agreements across the Province. Travis has had a few meetings with our consultants and has advised that we expect to have the report finalized by the end of November at time we will be in a position to share that with the County along with our position of what we would like to see in a new agreement. December 18, 2019 e-mail from Kim Issac - Paul, would it be possible for us to get a spot on the January 14th Council Meeting to do a presentation to your council on the Recreation Cost Sharing Report that the City commissioned. January 14, 2020 City makes presentation to County Council on proposal. County/City Recreation Funding Agreement Page 130 of 160 Agenda Item # 13.5. Policy, Bylaws, Provincial Acts or Regulations: Intermunicipal Collaboration Frameworks Financial Implications: Alternatives to the Recommendation: Based on the analysis provided by Administration, that Camrose County Council stands behind the assessment based model as amended March 1, 2019. Pro's: Con's: Communication: Documentation: Recreation Funding Rebuttal DISCUSSION: Reviewed and Approved: County/City Recreation Funding Agreement Page 131 of 160 Agenda Item # 13.5. Response to City of Camrose “Recreation Cost Sharing Proposal” County/City Recreation Funding Agreement Page 132 of 160 Agenda Item # 13.5. 2 County/City Recreation Funding Agreement Page 133 of 160 Agenda Item # 13.5. Executive Summary It has been stated by City representatives that the reason for renegotiating the Recreation Agreement is that it will form the basis for the required ICF between the City and the County as it relates to recreation. The purpose of the ICF is not to open and negotiate current agreements with neighboring municipalities. It is strictly to identify all current agreements, how costs are shared, and who manages the service. The negotiations involved with the Recreation Agreement do not necessitate a delay in approval of the ICF, as there is a current recreation agreement in place. During the City’s presentation, Camrose County’s Recreation Reserve was referenced, and the City eluded to the fact that they were “very happy to see that Camrose County was contributing to a recreation reserve for future projects in the City of Camrose”. The County contributes recreation funding to 12 communities. Camrose County Council made a proactive decision to begin a reserve account for future recreation projects within these communities. To clarify, the Camrose County Recreation Reserve has not been set up, nor designated, to specifically fund City of Camrose capital projects. The County has always, and will continue to look at each capital project presented by County recreation partners for funding individually based on its own merit. In the “The Equitable Approach: The City of Camrose response to Camrose County’s Assessment Based Recreation Cost Sharing Model” the County notes that 60% of the municipalities surveyed have agreements for both operational and capital costs, however the note below states: “It is important to note that although there is a “capital” component to the agreement, most are based on ad hoc negotiation and no specific capital costs sharing formula that is consistently adhered to” (See Page 10). This is consistent with the County’s proposal to address capital requests on an ad hoc, individual basis. In 2019 the County evaluated the operational funding they were providing to the 12 communities. At that time County Council increased funding significantly. The contribution to the City of Camrose recreation funding was proposed to increase by 38% from 2018-2019 resulting in a proposed contribution of $482,182 in 2019. As stated, the County is no longer interested in providing recreation funding to the City based on deficit funding. A deficit funding model discourages efficient management of facilities; is a disincentive to innovative use of facilities; and can discourage use of a facility. The proposed funding model from the County would grow as the County assessment grows and provide stable and predictable funding to the City of Camrose. The proposal from the City of Camrose for recreation services is that the County contribute $1,077,997 in 2020 and an estimated $1,231,835 in 2021. This is a 200% increase from the 2019 deficit funding requisition from the City of Camrose of $405,402 and would equate to an 8% increase in Municipal Property Taxes to the average Camrose County ratepayer. It would result in over 20% of the County ratepayer’s property taxes going towards recreation services, which would be more than the amount allocated to municipal services, protective services, and community services combined! The City has proposed that this be a long-term agreement with no built-in controls on the potential cost increases. 3 County/City Recreation Funding Agreement Page 134 of 160 Agenda Item # 13.5. Introduction Camrose County Council has had an opportunity to review the recreation funding proposal presented by the City of Camrose on January 14, 2020. The following is a review of the details and conclusions of both the consultant’s report entitled “The Equitable Approach”, and the City of Camrose presentation entitled “Recreation Cost Sharing Proposal”. A. CONSULTANT’S REPORT Introduction and Methodology Statement in the Consultant’s Report: The City and County have decided to renegotiate their cost sharing relationship. This renegotiation process comes in the wake of changes to the Municipal Government Act and more specifically the requirements of municipalities that share geographic boundaries (like the City and County do) to develop Intermunicipal Collaboration Framework (ICF's) for certain services including recreation. It is expected that the Regional Recreation Master Plan and the results of the cost sharing renegotiation will form the basis for the required ICF between the City and the County as it relates to recreation. [page 2, paragraph 3] County Response: This statement is not true. The renegotiation is the result of the County not wanting to continue to contribute to recreation facilities within the City on a deficit funded basis with major swings in funding year over year. “The Regional Recreation Master Plan and the results of the cost sharing renegotiation” from the County perspective have nothing to do with the “basis for the required ICF between the City and the County as it relates to recreation” as the current agreement does not expire until December 31, 2020 and changes to the MGA allow the agreement to remain outstanding provided that municipalities agree to finalize those negotiations prior to the expiry of the current agreement. (Letter from DM Paul Wynnyk) Statement from the Consultant’s report: From 2017 to 2019 construction costs have increased as a result of increased scope of construction based upon input from residents of both the County and the City and due to structural issues identified during the construction process. As of December 2019, it is anticipated that the Aquatics Centre Expansion and Modernization Project will reach $24M. Camrose County has stated its position is non-negotiable. [page 3, paragraph 1] County response: The County position on recreation funding was debated March 13, 2018 and at that time the Council determined that separation of the Aquatics Renovation Funding and the New Recreation agreement proposal was non-negotiable. Subsequently, at a joint City/County Recreation Committee meeting held May 14, 2018 the following items were requested by the City of Camrose: 1. Would the County be willing to consider an acceleration of the percent of assessment allocated to the City to move the target from the current $360,000 to somewhere around $450,000 as an annual contribution within three to four years. 4 County/City Recreation Funding Agreement Page 135 of 160 Agenda Item # 13.5. 2. Would the County be willing to split the unrecovered deficit costs of approximately $70,0000, associated with the provision of services to residents of the Town and Villages within the County? 3. Would the County be willing to raise the floor (minimum contribution in the Assessment model proposed by the County) to $350,000? 4. Would the County be willing to include a clause that would automatically open the assessment-based agreement should there be a significant increase/decrease in the County's assessment to make sure both parties are made whole relative to the agreement? 5. Is the County interested in participating in the increased deficit cost associated with the expansion of the pool? After this CCIC meeting (May 14, 2018) the County hired a consultant to review the County’s assessment-based proposal and it was determined that some adjustments to the proposal were warranted. The County presented a re-worked assessment-based proposal to the City on April 1, 2019 which effectively increased the cost sharing amount by 38%. This change met the request from the City at that time of bringing the contribution number to around $450,000.00. Benefits of Recreation Statement from the Consultant’s report: Recreation services provide many benefits throughout the Camrose region. These benefits can be categorized as direct benefits to some - benefits related to personal health and wellbeing that regional residents accrue when they participate in recreation - as well as indirect benefits to all - benefits to the broader community that regional residents accrue even if they choose not to participate in recreation. A portion of the costs associated with direct benefits to some is typically captured through user fees. The costs associated with indirect benefits to all are typically borne by the regional tax base. [page 7, paragraph 2] County response: While the County agrees that the costs associated with indirect benefits are typically borne by the tax base, it is not a regional tax base rather the tax base of the municipality suppling the service. Camrose County provides recreation facilities and programing to the entire region including the City of Camrose, to which this argument applies and absorbs all the costs associated with the indirect benefits. Review of Comparable Municipalities: Statement from the Consultant’s report: The ten municipalities contacted included: Chestermere, Cochrane, Fort Saskatchewan, High River, Lacombe, Leduc, Okotoks, Spruce Grove, Stony Plain and Wetaskiwin. These municipalities were selected based on: Population size, Population Growth, Perceived innovation in cost-sharing. Recognizing the long-term impact of intermunicipal agreement, it was deemed important to consider communities that are sized in accordance with Camrose’s current size and expected growth projections. [page 9 sidebar] 5 County/City Recreation Funding Agreement Page 136 of 160 Agenda Item # 13.5. County response: Clearly based on population growth, the only municipality that would be like Camrose would be Wetaskiwin at .26%, all the other municipalities ranged between 1.29% to 4.7% year over year population growth, while the year over year reported growth for Camrose was .06% (Table 1) One of the other factors Camrose County has indicated as a key consideration in their proposal is the “ability to pay” and a municipality’s ability to pay is based on their equalized assessment. The equalized assessment of the rural municipal partners for the ten urban centers selected by the consultant are as follows: Table 1 Urban Center Population1 Population Rural Municipality Equalized Assessment of urban Growth % year Municipality over year2 Fort Saskatchewan 26,942 2.33% Strathcona County $33,941,821,515* Chestermere 21,906 1.96% Rockyview County $18,651,290,445* Cochrane 29,277 4.7% Rockyview County $18,651,290,445* Spruce Grove 38,031 3.74% Parkland County $10,747,692,271* Stony Plain 18,501 2.4% Parkland County $10,747,692,271* Leduc 33,032 1.8% Leduc County $8,423,397,999* High River 14,263 1.29% M.D. Foothills $8,120,078,114* Okotoks 31,124 1.48% M.D. Foothills $8,120,078,114* Lacombe 13,816 2.03% Lacombe County $6,716,245,677* Wetaskiwin 12,895 0.26% Wetaskiwin County $2,869,261,618* Camrose 19,232 0.06% Camrose County $2,058,420,757* *Provincial 2020 Equalized Assessment Report – Alberta Municipal Affairs 1 2019 Municipal Affairs Population List 2 Alberta Regional Dashboard – Government of Alberta It is clear that Camrose County’s ability to pay, (other than Wetaskiwin County) is 3 to 15 times lower than comparators. 6 County/City Recreation Funding Agreement Page 137 of 160 Agenda Item # 13.5. Statement from the Consultant’s report: 2 of 9 responding municipalities did not have any cost sharing agreement while one other indicated an existing agreement had recently expired. The majority of municipalities have an agreement in place (5 of 9 contacted). Those that have a cost sharing agreement in place typically include both operational and a capital consideration. However, it is important to note that although there is a "capital" component to the agreement, most are based on ad hoc negotiation and no specific capital costs sharing formula that is consistently adhered to. Operating cost agreements are based on a more consistent formula approach. As of September 2019, the most common basis for cost sharing agreements was usership followed by a fixed amount or a percentage of overall deficit. One municipality indicated that cost sharing was based on population proportions within a market region. [page 10, chart notes] County response: In spite of the fact that the consultant’s report indicates that only 1 of 9 municipalities surveyed used a market region cost sharing arrangement, this is the arrangement that the City chose to model its proposal after. Statement from the Consultant’s report: Most of the municipalities contacted do not have recent examples of capital project cost sharing and those that do are "one off" arrangements. [page 11 paragraph 1] County response: Camrose County’s Assessment-based proposal aligns with this capital project cost sharing as it allows for “one off” arrangements. 7 County/City Recreation Funding Agreement Page 138 of 160 Agenda Item # 13.5. Again, despite the fact that there are no capital cost agreements that can be referenced, the City has decided that the County should be contributing 2.1% to a capital reserve for the City’s future recreational capital needs, while they themselves do not provide any funding at all. The County is, and will for the foreseeable future, continue to contribute to a capital contribution reserve for recreation, that will be made available on a “one off” basis to all the County’s regional recreation partners. Regional Collaboration in Alberta from a Broader Perspective Statement from the Consultant’s report: Key points: • The creation of regional recreation advisory boards is being proposed in many jurisdictions. • Defining benefitting market area for recreation and thus catchment areas for cost sharing is being discussed in many jurisdictions but none have adopted anything formal. • Many discussions around attributing cost based on both population served and ability to pay (assessment) are underway but none have been formally adopted. [page 13, sidebar] County response: “Defining market area for recreation and thus catchment areas for cost sharing is being discussed in many jurisdictions but none have adopted anything formal”, interesting in the consultants own research they were able to find only one market region cost sharing arrangement, how does that get to “many”. “Many discussions around attributing cost based on both population served and ability to pay (assessment) are underway but none have been formally adopted”, the County finds this statement to be concerning as in the County Assessment-based proposal (presented to the City of Camrose on April 1, 2019) it is clearly identified that, Barrhead County and the Town of Barrhead, Stettler County and the Town of Stettler and Beaver County and the Town of Viking and the Villages of Ryley and Holden all have functioning recreation agreements based on set percentages of assessment. Statement from the Consultant’s report: At this point in time, neither the municipalities in the EMRB or CMRB areas have defined regional recreation collaboration frameworks. Both areas are testing frameworks that first differentiate recreation assets as either having regional merit or not and then apportioning responsibility for those assets deemed regional amongst the municipalities implicated (likely determined by agreed to market catchment areas). Key Points: • The provinces largest metropolitan areas do not have an agreed to regional collaboration approach. • Recreation investment made by one municipality may not pertain, in entirety to regional municipalities; some assets have regional (intermunicipal) appeal and some do not. [page 14, paragraph 2 and sidebar] 8 County/City Recreation Funding Agreement Page 139 of 160 Agenda Item # 13.5. County response: These statements appear to be in direct conflict with one another, the assertion is made that recreation agreements will likely be made by agreed-to catchment areas, while the next statement says that there is no agreed-to approach in the two metropolitan areas. Summary of Research and How it Pertains to Cost Sharing in the Camrose Region Statement from the Consultant’s report: The benefits of recreation are both direct and indirect. Typically, user fees are captured to recover portions of the costs related to direct benefit or use of recreation facilities, spaces and/or programs. Taxes account for the rest of the costs associated with providing recreation services. Thus, user statistics are not an ideal way to calculate cost sharing relationships as they relate to only the direct benefits accrued in the region. [page 16, second bullet, column 1] County response: As the County has asserted from the beginning, user statistics are not the ideal way to calculate cost sharing, especially when you are only using a subset (youth stats) to do the calculations. This position is confirmed by the City’s own consultant. In-direct benefits already being provided by the County which benefit the City residents as well the benefit is reciprocal. Other conclusions in this section have been addressed previously regarding current agreements, advisory boards and assessment-based agreements. Statement from the Consultant’s report: For regional recreation assets, the sharing of operational cost and risk is a necessity for a future agreement and that operational cost and risk needs to include asset management/reinvestment. [page 16, second bullet, column 2] County response: Clearly the County cannot assume, nor insure itself against any risk to which it is not a party, no more than the City can assume risk for assets within the County. The County fully supports the use of asset management by all municipalities for infrastructure financing and planning, however the County cannot support the investment of funds into a reserve which does not support County assets. Statement from the Consultant’s report: All existing regional assets should fall under a new agreement, and for potential new additional regional assets joint planning (through the oversight of a regional recreation committee) must occur so that both the City and County agree on new or expanded services before they are introduced. [page 16, third bullet, column 2] County response: The County agrees that any new assets need to be discussed prior to approval and any cost sharing arrangements must be agreed to prior to approval. Statement from the Consultant’s report: Capital costs to replace old facilities - reinvestment requirements- need to be included in a new model and would include annual reserve contributions capital reserve costs for sustaining and eventually replacing existing facilities should be part of annual subsidy calculations. [page 16, fourth bullet, column 2] 9 County/City Recreation Funding Agreement Page 140 of 160 Agenda Item # 13.5. County response: Camrose County does not support annual reserve contributions to the City, the County has established a Capital Replacement Reserve, which is available to all County regional partners on a case by case basis, to be determined by County Council. Statement from the Consultant’s report: Those assets agreed to be regional will provide both direct and indirect benefits to residents. Responsibility and cost sharing therefore should be based on the overall proportion of population of the City and County within a defined catchment area. [page 16, fifth bullet, column 2] County response: The County does not support the allocation of funding on a proportion of population basis. This proposal does not consider the ability to pay or the demographics of the community. By the consultant’s own admission there are literally no examples of this type of arrangement anywhere in the Province. While a defined catchment area does not account for the restrictions for participation placed by other outside organizations, i.e. Hockey Alberta, Baseball Alberta etc. Again, the County would assert that responsibility for facilities is the sole responsibility of the municipality in which they are located. Camrose County is not asking the City to cost share in our recreation facilities which are used frequently by City residents, and provide and indirect benefits to the City residents. The Current Regional Cost Sharing Context in the Camrose Region: Statement from the Consultant’s report: Although this arrangement has some merit (based on operating deficit, shares risk, etc.) both the County and the City do not want to proceed with status quo for a number of reasons. This approach does not motivate the City or the County to try to increase utilization as the more residents of either municipality that participate the more their municipality has to pay. It also creates a scenario where the County does not have control over operations of facilities yet has to pay a share of operating costs. [page 18, paragraph 2] County response: “Both the County and the City do not want to proceed with status quo for a number of reasons” - this proposal from the City is the status quo, only difference is the amount the City wants the County to pay and a request to contribute to capital. The County has long advocated that operational efficiency or inefficiency as the case may be is not the County’s responsibility. This is one of the primary reasons the County is proposing a straight assessment-based funding approach, the funds generated by this approach will allow the City to operate as efficiently or inefficiently as they want with no long-term effect on the County ratepayers. Camrose County has no desire to be involved in the day-to-day operations of any of the City owned facilities. 10 County/City Recreation Funding Agreement Page 141 of 160 Agenda Item # 13.5. Statement from the Consultant’s report: Camrose County has proposed an alternative arrangement that is indexed to its tax assessment, with a minimum floor and possible increases based on assessment growth. The proposal ensures that the County is not subject to significant volatility in the operating results of the facilities or significant fluctuations in the percentage of users that are County residents. It aligns the County expenditures with County revenues and minimizes risk for the County. It does provide the City with a minimum amount to be collected and provides the City with some level of certainty with respect to funding levels. However, the proposal does not provide guidance for sustainable, long-term planning with respect to Regional recreational facilities. [page 18, paragraph 3] County response: The County does not consider the facilities to be regional, these are facilities owned and operated by the City of Camrose. The City of Camrose allows County residents to access these facilities based on an agreed-to funding arrangement. The long-term guidance and sustainability as well as planning is a responsibility of the owner. It seems reasonable to assume that exponential cost increases are NOT sustainable in the long term, even if the County is willing to participate in funding them. The Equitable Approach Statement from the Consultant’s report: As can be seen, the expected increases in operating and capital cost reserve allocations do not occur in lockstep with the changes to County assessment. It is important to note that the proportion of overall cost to provide regional recreation facilities that the County would be paying under their proposed assessment based approach ranges between 11% initially and down to 8.9% in 2022 of total cost to provide regional facilities; this is due to relatively static assessment growth and more significant growth in operating cost projections for regional facilities. For the following reasons, the City proposes a cost sharing model based on the deficits of the regional facilities it operates allocated to overall population levels in the market region. 1. As assessment does not change in lock step with operating costs. 2. To meet the City's intention that the County share in the risks associated with operating regional facilities. 3. Under the recognition that recreation provides both direct and indirect benefit to all residents in the regional market catchment area. [page 22, paragraph 2 to end of page] County response: These numbers are one of the reasons the County has no interest in this proposal. In a time of fiscal restraint in which the County is facing reductions in revenues and increases in requisitions from the province, (education and policing), which will have a marked effect on the County taxpayer, the City is estimating a 18.3% increase in operating costs over a three year period, which is unacceptable to the County. (Table 3) If the services cannot be provided at 1 to 2% increases in costs, then the operations should be reconsidered. The intention of the County proposal is that incremental cost increases in operating should be inflation or less, therefore the assessment model would remain in lockstep with increased costs. 11 County/City Recreation Funding Agreement Page 142 of 160 Agenda Item # 13.5. B. CITY PRESENTATION Quote from Presentation: 20 – 25% of recreation users are from Camrose County* [slide 4] County response: Actual stats from Form B supplied by the City as part of the current agreement show: Table 2 Year total users County users % usage Stats from Form B provided by the City to the County 2016 7187 1245 17.32 2017 8062 1450 17.99 2018 7418 1402 18.9 2019 13159 2398 18.22 2020 12160 2106 17.32 Average 17.95 This information clearly shows that the percentage of use is more in the 17 – 19 % rate. Quote from Presentation: Facilities – Budgeted Operational Deficit 2021 (non-capital maintenance) Annual operational Deficit of 3.5 million. [slide 6] County response: As per the consultant’s report that changes in County assessment are not in lockstep with operational deficits, the County agrees that when reviewing the numbers, it is difficult to understand what is changing in the market that can create increases in operational deficits of up to 287.24% over two years. (see attached table) Table 3 Operational Deficit 2019 includes facility Maintenance 3-year Projected Deficit Facility % Change average (as provided by the City 2020 of Camrose Outdoor Soccer $21,950 $85,000 287.24% Indoor Fields $171,221 $185,000 8.05% Outdoor Ball $85,750 $225,000 162.39% Indoor Arts $182,624 $250,000 36.89% Indoor Aquatics $784,184 $1,335,000 70.24% Indoor Ice Arenas $1,695,515 $1,400,000 -17.43% 12 County/City Recreation Funding Agreement Page 143 of 160 Agenda Item # 13.5. Quote from Presentation: Concerns with County proposal: Operational costs for recreation facilities are expected to increase faster than growth in assessed value; places most risk upon City ratepayers. [slide 11] County response: it is incumbent on the City management to assess why the operational costs are rising exponentially and take measures to bring those costs into line with reality of today’s municipal situation. Why are costs growing at rates of more that 1-2% and what steps are being taken to control costs? Quote from Presentation: Concerns with County proposal: Does not provide certainty within reserve for capital contributions. Long-term capital funding required to ensure that assets exist to provide services. [slide 11] County response: Camrose County is not prepared to contribute to a capital reserve for another municipality’s assets. Neither the City nor the City’s consultant can find an agreement whereby a rural Definition: Essential Services municipality contributes capital dollars to future facilities, let alone a Public Services that if reserve for recreation. Recreation is not an essential service, interrupted, would endanger therefore that funding is discretionary, and the County is not going to the life, personal safety or contribute tax dollars to a discretionary fund in the City. health of the public. These services are also necessary to Camrose County has undertaken a comprehensive asset management the maintenance and program to determine on-going and long-term replacement costs of administration of the rule of Camrose County’s own assets. Considering this, the County has pro- law and public security. actively started a capital reserve for replacement of recreation assets across the County in partnership with all its urban neighbors. Quote from Presentation: 3 Key Goals for a Successful Solution Data Driven, Independently Updated and Long Term, How do we get There: 1. What data should we use 2. Who should be included 3. Who is using the main facilities 4. How do we calculate usership in an equitable way [slide 13,14,15] County response: Camrose County again agrees that the agreement should use reliable data, that is why the County has proposed an assessment-based proposal. The assessment data is third party verified and represents a municipality’s ability to pay. Population numbers are not representative of a municipality’s ability pay as population does not translate to assessment. By using an assessment-based model it does not matter who uses the facilities, all ratepayers contribute equally. The data is updated annually and stable. 13 County/City Recreation Funding Agreement Page 144 of 160 Agenda Item # 13.5. Quote from Presentation: 4. Census Data is utilized within provincial and federal government to determine grant funding, etc. [slide 15] County response: While this is true, it is not the only factor related to grant funding. Provincial and Federal grant funding is often related to many factors including miles of road, assessment, local priorities, relevance and performance and asset management. Quote from City Presentation: The combination of the federal census data and the proximity to major facilities provides a sound rationale for cost sharing and allows data to be updated for changes to the population of both municipalities over time. [slide 16] County response: While both the census and proximity are both somewhat consistent, they do not account for the volatility created by unconstrained deficits in operations, or the ability to pay, two of the major factors noted in the County proposal. Census data does not account for boundaries imposed by outside organizations on the draw area for major facilities, or the restrictions in programming that can be offered by local groups or imposed by parent organizations. Quote from City Presentation: How do we calculate usership in an equitable way? [slide 17] County response: The County has maintained all along that there is no equitable way to calculate usership. Populations, demographics, and occupations are considerably different between urban and rural municipalities. The numbers provided by the City indicate that the split using population statistics is 23% rural – 77% City, yet the actual statistics collected (see Chart 2) reflect a less than 18% County and greater than 82% City. This difficulty with providing accurate statistics is one of the major reasons that the County is opposed to using user or population statistics as the stats are only as good as the research to collect those stats, while assessment is accurate, audited and third party verified. Quote from City Presentation: 2021 Total Recreation Spending – County Residential Property @$300,000 Annual spending County proposal - $152.85, Annual spending City proposal - $242.46 [slide 24] County response: In light of the current economic situation, and reductions in funding from all levels of government it is unreasonable to expect that the County would ask ratepayers to increase recreation spending 58.6% which would translate to an additional 8.6% increase in overall taxes just for recreation, in the City. The County is already looking at a 3% increase (in spite of decreasing operational spending 14 County/City Recreation Funding Agreement Page 145 of 160 Agenda Item # 13.5. 3%) to cover the new police requisition, decreases in linear assessment, and the dissolution of the Village of Ferintosh. Quote from City Presentation: Long-term, suggested term of the agreement should be evaluated to stretch beyond 5 years [slide 26] County response: Camrose County agrees, as the assessment-based proposal from the County offered a ten-year agreement. 15 County/City Recreation Funding Agreement Page 146 of 160 Agenda Item # 13.5. Quote from City Presentation: Addressing Concerns 1. Volatility – reduced significantly with Census data and asset management approach 2. Certainty – Increased funding certainty for both parties 3. Transparency – Separate recreation tax utilized by the County [slide 25] County response: 1. This proposal does nothing to reduce the volatility concern the County has, all it does is require the County to pay 23% of whatever deficit the City operated facilities incur. The proposal does nothing to address the spiraling deficits these facilities are seeing (see table 3) where the City is expecting unexplained deficit increases of up to 287%. 2. This proposal only provides certainty in the proportion that the County is going to be required to pay to the City, it does nothing to account for volatility deficits and again the County has no interest in contributing capital reserve dollars to the City. 3. Camrose County has implemented a separate line for Recreation on County Tax Notices. However, with spiraling deficits, this rate would have to be annually adjusted to make up shortfalls in funding. This proposal is exactly what the current agreement is, with the funding contribution from the County increased considerably with no protection from deficit increases and a new requirement to contribute a set amount of capital dollars annually. 16 County/City Recreation Funding Agreement Page 147 of 160 Agenda Item # 13.5. C. CONCLUSION Camrose County Council is committed to provide good governance and fiscal responsibility to their ratepayers. Council believes that they would be amiss to consider the City’s current proposal for recreation funding from the County. Camrose County stands by the assessment- based proposal and believes it represents fair and equitable funding to the City of Camrose for recreation funding. Camrose County agrees that recreation is important and a benefit to County ratepayers, however this does not equate with a willingness to support an agreement based on deficit funding with corresponding guaranteed annual capital contributions. 17 County/City Recreation Funding Agreement Page 148 of 160 Agenda Item # 13.6. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3963 Confidential: No Originated By: Anjah Howard Title: Stettler County Request to Amend the Buffalo Lake South Shore IDP ACTION / RECOMMENDATION: That Council send a letter to Stettler County informing them that the proposed changes to the Buffalo Lake South Shore Intermunicipal Development Plan appear to align with the existing Buffalo Lake Intermunicipal Development Plan, so we have no objection to the proposed changes. BACKGROUND INFORMATION: We received the attached letter from the County of Stettler asking for us to consider amending the Buffalo Lake South Shore Intermunicipal Development Plan (BLSSIDP). Camrose County is not a member of the BLSSIDP, but is a member of the larger Buffalo Lake Intermunicipal Development Plan (BLIDP). The intent of the BLSSIDP is that it should align with the policies of the BLIDP, but should provide more guidance for developers. For example the BLIDP states that there will be 3804 units developed on the south shore of Buffalo Lake at an average density of 0.9 units per gross acre. The BLSSIDP further divides the 3804 units across different areas of the south shore; those units can be redistributed without impacting the BLIDP. We took a similar approach in the North Shore Area Structure Plan which covers the lands from Braseth Beach to Pelican Point, by designating how many units would be allowed on each quarter in the growth node. The letter from Stettler doesn't request any changes to the BLIDP, only the BLSSIDP. The BLIDP Committee is currently reviewing the BLIDP, these changes may impact the BLSSIDP, but are being addressed in a separate process. The requested changes align with the policies of the BLIDP so no changes to the BLIDP are required to comply with Stettler's request; only changes to the BLSSIDP. Further, the BLIDP limits comments from the member municipalities to conflicts with the BLIDP, we are not supposed to comment on other issues related to the BLSSIDP. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: None. Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Stettler County Request to Amend the Buffalo Lake South Shore IDP Page 149 of 160 Agenda Item # 13.6. Reviewed and Approved: Stettler County Request to Amend the Buffalo Lake South Shore IDP Page 150 of 160 Agenda Item # 13.6. County of Stettler No. 6 Box 1270 6602 – 44 Avenue Stettler, Alberta T0C 2L0 T:403.742.4441 F: 403.742.1277 www.stettlercounty.ca January 10, 2020 BLSSIDP Planning Committee BLSSIDP Planning Committee Summer Village of White Sands Summer Village of Rochon Sands PO Box 119 # 1 Hall Street Stettler, AB Rochon Sands, AB T0C 2L0 T0C 3B0 BLIDP Planning Committee BLIDP Planning Committee Camrose County Lacombe County 3755 – 43 Avenue RR 3 Camrose, AB Lacombe, AB T4V 3S8 T4L 2N3 Dear Sir/Madam: RE: Proposed Amendment to Density in the Buffalo Lake South Shore Inter-Municipal Development Plan (BLSSIDP) The County of Stettler No. 6 (the “County”) has been approached by 2066052 Alberta Ltd (the “Developer”) to develop the lands at NE 20-40-20-W4M adjacent to Buffalo Lake (the “Lands”). The Developer proposes to develop a resort for recreational vehicles adjacent to Buffalo Lake (the “Proposed Development”). The Lands are located within the BLSSIDP Area in the South Shore Growth Node. Further to our discussions on September 20, 2019 at the Buffalo Lake Intermunicipal Development Plan (the “BLIDP”) Committee meeting, the County is providing this letter to outline the proposed amendment to the BLSSIDP. Proposed Amendment: In order to facilitate the Proposed Development, the Developer is seeking to have the density requirements in the BLSSIDP amended. The County and the Developer have held several public engagements with stakeholders, including various community members and our municipal partners to gather feedback. Pursuant to Section 6.8.1 of the BLSSIDP, the County is requesting an amendment to the BLSSIDP to facilitate this development. On December 11, 2019, County Council adopted Motion 496.12.11.19 outlining the proposed amendment: Stettler County Request to Amend the Buffalo Lake South Shore IDP Page 151 of 160 Agenda Item # 13.6. 496.12.11.19 Moved by Councillor Nixon That the County of Stettler No. 6 formally request an amendment to the Buffalo Lake South Shore Intermunicipal Development Plan to allow for an increase in the allowable density of dwelling units (from 168 dwelling units to 325 dwelling units) on the NE 20-40- 20 W4M and place a moratorium on further development within the NE 20-40-20 W4M pending the completion of a major review of the Buffalo Lake South Shore Intermunicipal Development Plan by an independent third party. The Motion seeks an amendment to Section 5.1.5(d) of the BLSSIDP by amending the gross density allowance from 1.97 dwelling units per acre to 3.80 dwelling units per acre exclusively for the Lands. The amendment would provide for a maximum of 325 dwelling units on the 83 acres that make up the Lands. Section 5.1.5 (b) of the BLSSIDP identifies the County’s overall development capacity as 2,159 new dwelling units. If the proposed amendment is accepted, the County’s development capacity would be reduced from 2,159 dwelling units to 1,834 dwelling units in accordance with the proposal to provide for the 325 dwelling units on the Lands. The County believes the Proposed Development and this amendment align with the purposes of the BLSSIDP as well as the purposes of the BLIDP. Specifically, it aligns with the following: 1) Natural Character by concentrating more intensive Lake related development in a defined development node; 2) Public Lake Access by identifying and facilitating coordinated access; and 3) Municipal Cooperation and Coordination by providing for mutually beneficial coordination of land use, economic development and growth management (BLSSIDP page 2 and BLIDP Section 1.3). The Proposed Development and amendment will also align with both the BLSSIDP’s Goals and Objectives in Support of the Goals and the Goals and Objectives of the BLIDP, including the following: 1) Allowing carefully controlled development to limit disturbance; 2) Ensuring a variety of year round activities for residents and visitors; 3) Providing residents and visitors with a positive and enjoyable Lake experience; 4) Facilitating development in a sufficiently concentrated way to allow the greatest cost efficiencies in respect of municipal infrastructure; and 5) Facilitating public access to the Lake in appropriate areas (BLSSIDP page 3 and BLIDP Section 1.5). There are a number of environmental issues to consider in respect of any development in the Plan Area. Any application to the County will require the Developer to take appropriate measures to safeguard the shoreland habitat, the wetland habitat, and the Lake to address the concerns identified in Section 3.0 of the BLSSIDP. Stettler County Request to Amend the Buffalo Lake South Shore IDP Page 152 of 160 Agenda Item # 13.6. Section 4.0 of the BLSSIDP outlines factors that inform the policies outlined in Section 5.0 of the BLSSIDP, including those on density. Section 4.2 identifies the desire to maintain the “rural recreational destination” character of the area. Sections 4.3 and 4.4 envision multi-lot development in the South Shore Growth Node, including resort and recreational development. The BLSSIDP identifies that the “Growth Node is characterized by having more intensive development…with higher population densities and higher levels/requirements for municipal servicing” (Section 4.4.1). Although Section 4.0 identifies the overall development capacity of the South Shore Growth Node by Member Municipality, it acknowledges that these are preferred densities. Section 5.1.2 and 5.1.3 contemplate residential and recreational use. Specifically, Section 5.1.2.c provides that recreational vehicles may be permitted either for seasonal or long term use. Section 5.1.3 contemplates day use facilities, boating activities, interpretation centres, recreational vehicle parks and passive recreation. These developments and activities are all contemplated as part of the Proposed Development on the Lands. If this amendment requires any consequential amendments to the BLIDP, the County will seek the necessary amendments to the BLIDP to ensure the BLSSIDP and the BLIDP remain consistent. Present Situation: At present, the Lands are districted as Recreational Facility District (RF) in the County’s Land Use Bylaw and the applicable uses, namely Recreation Facility – Indoor, Recreation Facility – Outdoor, and Recreational Vehicle Park are all discretionary uses in the RF District. Any development application on the Lands will have to be assessed for compliance with the Land Use Bylaw as well as the applicable statutory plans, including the BLSSIDP. As density is an issue for the Developer, the County does not anticipate an application for any further development until density is addressed. Additionally, in light of previous non-compliance by previous developers of the Lands, the County’s Development Authority issued a Stop Order on May 17, 2019. This Stop Order will remain in place and on title until the Lands are brought into compliance with the Stop Order. Next Steps: Pursuant to Section 6.8.1 of the BLSSIDP, the County is seeking that the Buffalo Lake South Shore Growth Node Planning Committee (the “BLSSGN Planning Committee”) reviews and provides its support for the amendment to facilitate the Proposed Development. Further, pursuant to Section 4.2.4(a) of the BLIDP, the County is seeking the Buffalo Lake Intermunicipal Development Plan Committee (the “BLIDP Committee”) reviews and provides its support for the any necessary amendments arising from the amendment to the BLSSIDP. Upon receiving support from the BLSSNG Planning Committee, the County requests the BLIDP Member Municipalities adopt a bylaw to amend the BLIDP in accordance with Section 4.9.3 and, if necessary, the BLSSIDP Member Municipalities concurrently adopt a bylaw to amend the BLSSIDP in accordance with Section 6.8.3. Stettler County Request to Amend the Buffalo Lake South Shore IDP Page 153 of 160 Agenda Item # 13.6. We are seeking your response to this formal request to amend the BLSSIDP by February 14, 2020. Thank you for your attention and support. Sincerely, Jacinta Donovan Director of Planning Services Stettler County Request to Amend the Buffalo Lake South Shore IDP Page 154 of 160 Agenda Item # 13.6. February 11, 2020 BY EMAIL ONLY: [email protected] County of Stettler No. 6 Box 1270 6602 – 44 Avenue Stettler, AB T0C 2L0 ATTN: Jacinta Donovan Dear Madam: RE: Proposed Amendment to Density in the Buffalo Lake South Shore Intermunicipal Development Plan Further to your letter of January 10, 2020, Camrose County Council has reviewed your request. Camrose County is not a member of the Buffalo Lake South Shore Intermunicipal Development Plan (BLSSIDP), so we do not have the authority to approve or deny amendments to the BLSSIDP. As discussed at the September 20, 2019 BLIDP Committee meeting and the planner’s meeting on January 16, 2020, the requested revisions to the BLSSIDP densities appear to align with the overall dwelling unit capacity and density limits within the BLIDP. Policy 4.7.1(f) of the BLIDP states that ‘referral agencies shall limit their review and comments to those that address consistency of the proposed application with this Plan’; therefore, we have no additional comments on the proposed changes. If you have any questions, or if you require anything additional from the County, please contact my office at (780) 678-3070 or [email protected]. Sincerely, Camrose County Cindy Trautman Reeve /ALH 3755 – 43 Avenue, Camrose, Alberta T4V 3S8 780-672-4446 www.county.camrose.ab.ca E-mail: [email protected] Stettler County Request to Amend the Buffalo Lake South Shore IDP Page 155 of 160 Page 156 of 160 Agenda Item # 13.7. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 11 Feb 2020 Agenda Item No: AGD - 3993 Confidential: No Originated By: Paul King Title: Basic Monthly Charge Sewer Service - Hamlet of Ferintosh ACTION / RECOMMENDATION: That Camrose County Council establish the basic monthly charge, for sewer services, in the Hamlet of Ferintosh for 2020 at Thirty Five dollars per month. BACKGROUND INFORMATION: When establishing rates for basic sewer service in our other Hamlets (New Norway and Braim), in the 2020 fee for service by-law the Hamlet of Ferintosh was missed as it had not been dissolved as of that time.. This will bring the charges in Ferintosh in line with the rates in Braim and New Norway. Policy, Bylaws, Provincial Acts or Regulations: MGA Section 7(f) Fee for Service By-law 1458 Financial Implications: Alternatives to the Recommendation: That Camrose County Council not establish a basic monthly charge for sewer service in the Hamlet of Ferintosh for 2020 Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: Basic Monthly Charge Sewer Service - Hamlet of Ferintosh Page 157 of 160 Page 158 of 160 Agenda Item # 14.1. Reeve’s Report for Jan 25th – Feb 7th, 2020 Jan 25th – Attended the Canadian Bull Congress Bull Show and assisted in the announcer’s booth. Jan 27th – Attended the Silver Creek Agricultural Society meeting. Jan 28th –Battle River Community Foundation photos for grants, Regular Council Meeting, sign cheques, CRE Gaming Committee mtg., CRE regular mtg. Feb 3rd – Attended Camrose Rotary speaker presentation by D’Arcy Hilgartner “Family Farm to Corporate Farm”. - Attended Camrose County Awards Banquet committee meeting Feb 5th – Attended Camrose Chamber of Commerce Annual General Meeting and brought greetings from Camrose County. Feb 6th – Food Artisans of Camrose County mtg and attended with councilor Gillespie the Battle River School Division presentation in Round Hill regarding the possibility of closing the Round Hill School. MLA Jackie Lovely has been corresponding regarding the upcoming Fair Deal Panel to be held on Feb 12, 2020 at 7 pm at the Norsemen Inn, Camrose. Darcy Wold has invited councilors to the Meeting Creek fundraiser to be held March 21, details to follow. They are also enquiring regarding grant possibilities for building improvements. It is great to see a community working together to improve their facilities and increase their recreation participation. Reeve's Report Page 159 of 160 Agenda Item # 14.1. P: 780.608.0636 E: [email protected] W: www.camrosehospice.org February 6, 2020 RE: Hospice Child-Grief Support Training Camrose County Council On behalf of the 50 individuals who participated in our Child-Grief Support Training event, thank you for investing in the wellbeing of rural and urban youth. This training was very well received and was the first of its kind in the area. Participants had opportunity to expand their knowledge of grief theory as well as learn very practical tools for mentoring children and teens who experience loss. Because of your sponsorship, we were able to offer this training at a low cost and subsequently the course was sold out (in fact oversold). We are deeply grateful for our ongoing partnership with the County in raising quality of life for east-central rural Albertans. Sincerely, For the Hospice Board of Directors Bill Harder HSCD Program Coordinator Reeve's [email protected] Box 1891, Camrose AB, T4V 1X8 www.camrosehospice.orgPage 160 of 160