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Escribe Agenda Package COMMUNITY SERVICES ADVISORY BOARD AGENDA July 13, 2015 7:00 pm COUNCIL CHAMBERS 400 MAIN STREET SE Pages 1. CALL TO ORDER 2. AGENDA ADDITIONS/DELETIONS 3. ADOPTION OF MINUTES 3.1 Minutes of June 8, 2015 1 4. PUBLIC QUESTION PERIOD 5. STAFF REPORTS 5.1 Annual Review of Fees and Charges for Recreation Facilities and Programs 7 5.2 Feasibility of a Trial Bus Service Between Airdrie & Crossfield 18 6. COUNCIL SYNOPSIS 6.1 June 15, 2015 Council Synopsis 48 7. BOARD MEMBER REPORTS/QUESTIONS 8. NEXT MEETING - September 14, 2015 9. ADJOURNMENT COMMUNITY SERVICES ADVISORY BOARD JUNE 8, 2015 Minutes of the Regular Meeting of the Community Services Advisory Board of the City of Airdrie, in the Province of Alberta, held in Council Chambers with the following: PRESENT Chair Alderman K. Hegg Members Alderman D. Belyk L. Blanchette Alderman F. Burley C. Goodman D. MacEachen R. McMullen S. Quinn B. Ryan Staff C. Aragon V. Groen K. Harris M. Lock C. MacIsaac M. McAllister C. O’Donoghue D. Tinkler R. White ABSENT WITH REGRETS K. Anderson CALL TO ORDER The Chair called the meeting to order at 7:02 p.m. AGENDA APPROVAL 2015-CSAB-024 R. McMullen moved "that the Community Services Advisory Board accept the Adoption of Agenda agenda of June 8, 2015 as circulated." June 8, 2015 Carried MINUTES 2015-CSAB-025 Alderman Belyk moved "that the Community Services Advisory Board adopt the Adoption of Minutes minutes of the regular meeting of May 11, 2015 as presented." May 11, 2015 Carried STAFF REPORTS Town & Country Hall Lease Change K. Harris and V. Groen presented the Board with an opportunity to request proposals to lease the Town and Country Centre to new tenants and to ensure alignment of the operative objectives to the Public Use policy. 1 Regular Meeting of the Community Services Advisory Board June 8, 2015 Page 2 In response to a question, K. Harris advised that a number of private for-profit groups and not-for-profit organizations besides those in the report have been approached and there has been good interest from both the public and private side. Administration does not anticipate having a problem getting a lessee. A question arose with respect to rates. V. Groen advised that the Columbus Society set their own rates. While the City cannot dictate what the rates will be, the Public Use Policy states that rates must be reasonable, and if the hall is used every day, the rates might even be lower than currently. M. Lock advised that the RFP submission will include an indication of the rates that will be charged. Excessive fees would affect the score on the RFP submission. A question was raised whether existing leases will be honoured. K. Harris advised that some tenants have separate leases while others do not have actual leases. Administration will encourage the lessee to make every effort to continue existing tenants, and that length of term will form part of the RFP submission. It was suggested that marketability to sell facility use to other groups be included in the RFP. 2015-CSAB-026 L. Blanchette moved "that the Community Services Advisory Board RFP to operate T&C Halls be open to recommends to Council that the request for proposal be open to submissions private and N-F-P entities, and that from both not-for-profit and private for-profit entities to operate the Town and Public Use “C” Policy be kept in place Country halls, while keeping the Public Use “C” Policy in place.” Carried by vote of 8 in favour, 1 opposed Opposed: Alderman Burley Cultivating Our Creative Community Report C. Aragon and M. McAllister presented the key objectives of an Arts, Culture and Heritage Integration Policy framework that will define the role of the City in investing and collaborating with community partners and stakeholders in nurturing a creative city. The objectives were accepted at the June 1st Council meeting and a community consultation will be held on June 11, 2015. 2015-CSAB-027 Alderman Burley moved "that the Community Services Advisory Board Endorse objectives of Arts, Culture & endorses the objectives of the Arts, Culture and Heritage Integration Policy Heritage Integration Policy, and Attend framework, and that as many members of the Community Services Advisory Cultivating an Artistic Community Board as can attend will attend the Cultivating an Artistic Community event on June 11, 2015 Consultation event on June 11, 2015.” Carried 2016 Community Investment Funds R. White provided an update on the 2014 and 2015 Community Investment Funds partnership program. In response to a question, R. White advised that there is no maximum number of applications nor maximum total amount to the program. Council decides annually how much money to put into the program. R. White discussed funding for sports tournaments. A brief discussion followed. Concern was raised over setting a precedent by funding sports tournaments. Solid guidelines are needed. 2 Regular Meeting of the Community Services Advisory Board June 8, 2015 Page 3 A question arose as to whether “need” has been considered as one of the criteria. R. White advised that “need” is hard to measure. It is easier to measure outcomes (i.e. are you meeting the needs of the community, as opposed to why you need this funding). A comment was made that the Board had discussed limiting the number of consecutive years that a group can apply for funding. R. White advised that there is no hard number, but there is language regarding sustainability in the policy. The policy could either limit the number of times a group can apply or could decrease the amount of funding they can receive, in order to encourage sustainability. R. White suggested that this be reviewed at the report card stage. A question arose with respect to funding for emerging events. R. White advised that Small Scale funding includes emerging events or revitalizing events. While events can be new, an organization must have been in place for two years to show sustainability. The Board commented that they appreciate staff bringing this information forward at this time so there is plenty of time to consider it before the report card stage. 2015-CSAB-028 L. Blanchette moved "that the Community Services Advisory Board: Accept Eligible 2016 CIF 1. accepts the 2016 CIF applications as eligible under the CIF Policy, with Applications and Accept Process the exception of the applications from the Airdrie Rodeo Ranch for allocating 2016 Community Association and Airdrie Ringette Association as ineligible under the CIF Investment Funds Policy; and 2. accepts the process for allocating the 2016 Community Investment Funds.” Carried by vote of 8 in favour, 1 opposed Opposed: D. MacEachen Bert Church Theatre Rental Fees & Program Charges for 2015-2016 D. Tinkler presented proposed fees and charges to be implemented at the Bert Church Theatre for the 2015-2016 season. A question was asked whether there is anything missing in the theatre which would be a valuable addition to the theatre and to patrons. D. Tinkler advised that what limits growth is the physical size of the theatre and the construction of the facility. Improvements that would increase the overall production capability and general resources are very large items that could not be integrated into this venue. 2015-CSAB-029 R. McMullen moved “that the Community Services Advisory Board Recommends to Council to endorse recommends to Council to endorse the Bert Church Theatre facility and Bert Church Theatre facility and program user fees as presented in Tables 1 & 2.” program user fees for 2015-2016 Carried 2016 Airdrie Transit User Fees C. MacIsaac presented market comparisons and recommendations for user fees on Airdrie Transit services in 2016. Comments were made that it is great 3 Regular Meeting of the Community Services Advisory Board June 8, 2015 Page 4 to see no fare increases other than a slight increase to CrossIron Mall, and that the zone-based fare structure will be effective in helping customers know exactly what fee will be charged. A question arose with respect to the surcharge that will be added for Airdrie residents to use the Calgary Connect card. C. MacIsaac could not speak to that at this time. It was asked how much vandalism and graffiti happens to transit shelters and bus benchers and where the money comes from to fix up the damage. C. MacIsaac advised that bus benchers are the responsibility of the operator and that most of the damage has been the result of motor vehicle accidents. The City currently has no assets on the ground, and is looking to Calgary for information on how to roll out initiatives that limit vandalism and damage, to ensure that policies are in place to protect our assets. It was asked whether a public art component can be incorporated into the program to reduce vandalism. C. MacIsaac advised that Creative Airdrie will have public art on bus benchers as well as transit passes. 2015-CSAB-030 D. MacEachen moved “that the Community Services Advisory Board endorses Recommends to Council to endorse Transit administration’s recommendation of Alternative #1 which includes a Transit’s recommendation including new fare structure for ICE Route 900 effective September 1, 2015”. a new fare structure for ICE Route 900 effective September 1, 2015 Carried by a vote of 8 in favour, 1 opposed Opposed: B. Ryan Airdrie Participant Support Program Policy C. Aragon and C. O’Donoghue presented a PowerPoint on the proposed Airdrie Participant Support Program Policy to standardize income qualifiers and subsidy rates for all City of Airdrie subsidy programs. A comment was made that it is great to see one application process.
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