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Commission Meeting Materials May 2021 – Electronic Meeting Meeting Overview

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Commission Meeting Materials May 2021 – Electronic Meeting Meeting Overview Commission Meeting Materials May 2021 – Electronic Meeting Meeting Overview NVTC’s May 6, 2021 meeting will be an electronic meeting, which is possible since Governor Northam signed into law a legislative amendment to provide authority for public bodies, such as NVTC, to conduct electronic meetings during a declared state of emergency when it is impracticable or unsafe to assemble a quorum in a single location. The public will be able to access the audio live stream through YouTube and Facebook Live. Action Items • Resolution “Finding Need to Conduct the May 6 NVTC Meeting Electronically” • Letter Certifying Receipt of Certain Documents from WMATA Required by State Code • Third Amended and Restated Memorandum of Agreement Transform66: Inside the Beltway Project • VRE Operating/Access Agreement and the Amended Master Lease Agreement with CSXT Other Meeting Highlights • Public Comment Received during Declared Emergency • Reports from the Virginia WMATA Board Members, VRE CEO and DRPT Director • Commuter Choice Update • NVTC FY 2022 G&A Budget and Work Plan • Federal Legislative Update • Transit Resource Center Overview • DRPT Presentation on Springfield to Quantico Enhanced Public Transportation Study • Closed Session Table of Contents NVTC May 6, 2021 Meeting Agenda ........................................................................................... 3 Agenda Item 1 Opening Remarks Agenda Item 2 Consent Agenda.............................................................................................. 5 Agenda Item 3 Minutes ......................................................................................................... 10 Agenda Item 4 Commuter Choice Program ......................................................................... 24 Agenda Item 5 NVTC FY 2022 General and Administrative Budget and Work Plan ............ 59 Agenda Item 6 Washington Metropolitan Area Transit Authority (WMATA) ....................... 88 Agenda Item 7 Federal Legislative Update ........................................................................... 98 Agenda Item 8 Transit Resource Center .............................................................................. 108 Agenda Item 9 Virginia Railway Express (VRE) .................................................................... 112 Agenda Item 10 Department of Rail and Public Transportation (DRPT) ............................... 208 Agenda Item 11 Executive Director Report .......................................................................... 211 Agenda Item 12 Closed Session NVTC COMMISSION MEETING THURSDAY, MAY 6, 2021 Via Electronic Participation Public Streaming Via YouTube 7:00 P.M. AGENDA NVTC is receiving public comment during the declared state of emergency, Persons wishing to provide written public comments should submit them by 3:00 p.m. on Thursday, May 6 via NVTC’s website. Comments will be provided to Commissioners prior to the May 6 meeting. 6:00 p.m. – Executive Committee Meeting via electronic participation 1. Opening Remarks 2. ACTION ITEM: Approve the Consent Agenda (subject to approval by the chair) A. Approve Resolution #2442: Finding Need to Conduct the May 6, 2021 NVTC Meeting Electronically . Public Comments Received During Declared State of Emergency B. Authorize the Executive Director to Send a Letter Certifying Receipt of Certain Documents from WMATA Required by State Code 3. ACTION ITEM: Approve the Minutes of the March 4, 2021 NVTC Meeting 4. Commuter Choice Program A. I-66 Technical Edits Regarding Debt Service Payments . ACTION ITEM: Approve Resolution #2443: Approve the Third Amended and Restated Memorandum of Agreement Transform66: Inside the Beltway Project B. Report from the Chairs of the I-395/95 Joint Commission Working Group and the Program Advisory Committee C. Presentation on Commuter Choice on the I-395/95 Corridor Round Two Scoring and Staff Recommendation of Program of Projects 5. NVTC FY 2022 General and Administrative Budget and Work Plan 2300 Wilson Boulevard, Suite 230, Arlington, VA 22201 | Tel (703) 524-3322 Fax (703) 524-1756 novatransit.org | @novatransit facebook.com/novatransit 6. Washington Area Transportation Authority (WMATA) A. WMATA COVID-19 Response B. Report from the Virginia WMATA Board Members C. Other WMATA News D. Report from the Chair of the NVTC WMATA Committee 7. Federal Legislative Update 8. Transit Resource Center A. Transit Resource Center Overview 9. Virginia Railway Express (VRE) A. VRE COVID-19 Response B. VRE CEO Report and Minutes C. ACTION ITEM: Approve Resolution #2444: Authorize the VRE CEO to Execute the Amended and Restated Operating/Access Agreement and Master Lease Agreements with CSX Transportation 10. Department of Rail and Public Transportation (DRPT) A. Monthly DRPT Report B. Presentation on the Springfield to Quantico Enhanced Public Transportation Feasibility Study 11. Executive Director Report A. Executive Director Newsletter B. Financial Reports 12. Closed Session 2 AGENDA ITEM #2 Consent Agenda TO: Chair Cristol and NVTC Commissioners FROM: Kate Mattice DATE: April 29, 2021 SUBJECT: Consent Agenda (subject to approval of the chair) ______________________________________________________________________________ At the May meeting the Commission will be asked to approve the Consent Agenda, which includes a resolution to conduct the meeting electronically and a letter to the Washington Metropolitan Area Transit Authority (WMATA) requesting data on uses of dedicated capital funding. ACTION ITEM: Approve the CONSENT AGENDA A. Approve Resolution #2442: Finding Need to Conduct the May 6, 2021 NVTC Meeting Electronically The Commission is asked to approve Resolution #2442, which allows NVTC to confirm that the current declared COVID-19 public health emergency makes it both impracticable and unsafe for the Commission to assemble in a single location on May 6, 2021 to discuss and transact the business of the Commission. Furthermore, the resolution states that the items on this meeting’s agenda are statutorily required or necessary to continue operations of the Commission and the discharge of the Commission’s lawful purposes, duties and responsibilities. This is possible since Governor Northam signed legislation in response to the COVID-19 public health emergency to provide authority for public bodies, such as NVTC, to conduct electronic meetings during a declared state of emergency when it is impracticable or unsafe to assemble a quorum in a single location. Public Comments Received During Declared Emergency According to the legislation signed by Governor Northam in response to the COVID-19 public health emergency (budget amendment 137: Allow policy-making boards to meet virtually during emergency declarations, Item 4-0.01), a public body or governing board convening a meeting in accordance with this subdivision shall make arrangements, if the means of communication allows, to provide the public with an opportunity to comment. In advance of the May 6 meeting, NVTC solicited written comments from the public via Google Forms through NVTC’s website. Comments received by 3:00 p.m. on May 6 will be provided to Commissioners ahead of the meeting and Commissioners will have an opportunity to respond to the comments at the May 6 meeting. Northern Virginia Transportation Commission 1 Agenda Item #2 – May 2021 Meeting Materials B. Authorize the Executive Director to Send a Letter Certifying Receipt of Certain Documents from WMATA Required by State Code The Commission is asked to authorize the executive director to send a letter to the Comptroller of Virginia certifying receipt of certain documents from the Washington Metropolitan Area Transit Authority (WMATA). To date, three of the four required documents have been received by NVTC. The final document is WMATA’s FY 2022 capital budget, which was approved by the WMATA Board on April 22, 2021. WMATA staff are finalizing the approved FY 2022 full budget document with an anticipated release in June 2021. Once all required documents are received, NVTC’s executive director will send the letter to the Comptroller of Virginia certifying receipt of all documents in accordance with state code. Background Virginia’s 2018 transit omnibus funding bill, HB1539/SB856 (2018), requires that NVTC request certain documents and reports from WMATA related to the transit agency’s system budget, financial performance and operating characteristics. Funding from the Commonwealth Mass Transit Fund to support WMATA is contingent upon NVTC providing an annual certification to the Comptroller that such documents and reports have been received. NVTC must certify to the Virginia Comptroller receipt of the following: • WMATA’s Annual Capital Budget • WMATA’s Annual Independent Financial Audit • WMATA’s National Transit Database Annual Profile • WMATA’s Single Audit Reports – issue in accordance with the Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards (2 C.F.R. Part 200) WMATA’s annual National Transit Database profile for FY2018 was posted on the Federal Transit Administration’s (FTA) website in November 2020. WMATA also posted its most recent Comprehensive Annual Financial Report (CAFR). The most recent Independent Auditor’s report starts on page three of the report. WMATA also posted its most recent Single Audit Reports for the fiscal year ended June 30, 2020. These reports were issued in accordance with the Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards (2 C.F.R. Part 200).
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