Audience Guide 2016 Project Support II (PS II) Grant Program Panel Review October 12, 2015, 10 a.m. • October 13, 2015, 9 a.m. • October 14, 2015, 9 a.m.

Welcome! Cuyahoga Arts & Culture (CAC) welcomes you to the 2016 Project Support II panel review. The purpose of this grant program is to promote public access and encourage the breadth of arts and cultural programming in our community by supporting Cuyahoga County-based projects. During the panel review, arts and cultural experts from across the country (who are educated in CAC’s funding criteria) discuss and score applications.

To ensure a fair process, we ask that audience members do not speak to the panelists. See Audience Protocol for the Panel Review Process on page three for more information. Please silence all cell phones. Thank you.

Follow @CuyArtsC on Twitter for progress updates or listen live at www.cacgrants.org/listen.

Order of Review Applications will be reviewed alphabetically.

American Slovenian Polka Foundation Dancing Classrooms Northeast Artistic By Design Center, Inc. Doan Brook Watershed Partnership Arts for All Eliza Bryant Village Arts in Strongsville Euclid Beach Park Now Arts Renaissance Tremont Famicos Foundation Beachwood Arts Council Family Connections of Northeast Ohio Beachwood Historical Society Foundation for New Creative Projects Bedford Historical Society Friend of the East Public Library Bellaire Puritas Development Corp. FutureHeights Brooklyn Heights Service Clubs Golden Ciphers, Inc. Burten, Bell, Carr Development, Inc. Good Company: a Vocal Ensemble , Incorporated Neighborhood Centers Association Carolyn L. Farrell Foundation for Brain Health Greater Cleveland Urban Film Foundation Case Western Reserve University Green Triangle Catholic Charities Corporation Heights Chamber Orchestra Cedar Fairmount Special Improvement District Independence Chapter of BHS Cesear's Forum Jewish Family Service Association of Cleveland Chagrin Valley Rec Center Joyful Noise Neighborhood Music School Choral Arts Society of Cleveland Kamm's Corners Development Corporation Cleveland Blues Society Incorporated Lakewood Historical Society Cleveland Chamber Collective LakewoodAlive, Inc. Cleveland Chamber Symphony Larchmere PorchFest Cleveland City Dance Company Les Délices Cleveland Comedy Festival, Inc. Lexington Bell Community Center Cleveland Grays Armory Museum Little Italy Redevelopment Cleveland Inner City Ballet Mamai Theatre Company Cleveland Leadership Center MorrisonDance Cleveland Opera Theater Musical Upcoming Stars in the Classics Cleveland Philharmonic Orchestra Near West Side Multi-Service Corp Cleveland Print Room, Inc. Negative Space Gallery & Studio Cleveland Rape Crisis Center Negro League Baseball Legends Hall of Fame Cleveland Rocks: Past, Present and Future NO EXIT New Music Association Cleveland School of Dance Ohio City Incorporated Cleveland Shakespeare Festival Community Development Corporation Cleveland Umadaop Organization of Chinese Americans of Greater Cleveland Cleveland West Art League Reaching Heights Coventry Village Special Improvement District Cudell Improvement, Inc. Continued on page two.

Order of Review

Continued from page one.

Restore Cleveland Hope, Inc. The Parma Area Fine Arts Council, Inc Schuhplattler und Trachtenverein Bavaria The Roberto Ocasio Foundation Shaker Arts Council Thea Bowman Center Society for the Restoration of Ecclesiastical Statues, Inc. Union Miles Development Corporation St. Malachi Center UpStage Players StandUP! For Change West Side Catholic Center Suburban Symphony Orchestra Westlake Chinese Culture Association Symphony West Westown Community Development Corporation The Benjamin Rose Institute Woodland Cemetery Foundation of Cleveland, Ohio The Cleveland Cultural Gardens Federation Zeta Omega Scholarship Fund, Inc

Panel Review Process

To ensure an impartial and transparent application review process, CAC convenes a panel of arts and cultural professionals from outside the region who discuss, evaluate and score all eligible applications. Prior to the panel review, all panelists thoroughly review each organization’s application and support materials.

All panelists read, review and score every application. In addition, each application is specifically assigned to two panelists, called first and second readers, who present a detailed analysis of the strengths and weaknesses of the application and support materials. Each application will be reviewed for up to 6 minutes. The panel is managed by a nonvoting panel chair (Stacey Hoffman, manager – project support or Jill Paulsen, deputy director).

The panel review follows a specific sequence of actions:

1. The panel chair announces the applicant organization and calls upon the first reader to begin the discussion by presenting an overview and assessment of the application, budget and support materials based on CAC’s funding criteria. 2. The panel chair calls upon the second reader to continue the discussion by supporting, disputing or adding comments about the application that were not presented by the first reader. 3. The panel chair opens the discussion for full panel deliberation by asking for any new or different opinions about the application. 4. After the panel has presented all of the information on an application, the panel chair asks the panelists to submit their scores for the application which are tabulated by CAC staff. 5. The above actions are repeated with each grant application. 6. After all applications have been reviewed and scored by the panel, the panel chair adjourns the discussion and scoring portion of the panel review.

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Scoring

Panelists will score each application based on the Funding Criteria, with an emphasis on Public Benefit. As a reminder, the three Funding Criteria are as follows:

Public Benefit An organization’s ability to successfully engage its community through its project.

Artistic and Cultural Vibrancy An organization’s ability to create a fresh and exciting project.

Organizational Capacity An organization’s ability to successfully plan for and manage its project.

Scoring Descriptions Panelists will use the following scoring descriptions when assessing applications, and while sharing their oral comments about each application at the panel review. Audience members should listen for these terms in context of the Funding Criteria to help equate panel comments to scores.

Yes: Yes, the applicant provides evidence throughout the application that Funding Criteria are fully met. The applicant’s responses and budget are clear, well-articulated and appropriate. The support materials are of high quality, highly relevant and lead to a deeper understanding of the organization.

Somewhat: The applicant provides some evidence throughout the application that the Funding Criteria are met. The applicant’s responses and budget are sufficient. The support materials are of average quality and relevance.

No: No, the applicant does not provide evidence throughout the application that Funding Criteria are met. The applicant’s responses and budget lack detail and/or are hard to understand. The support materials are insufficient and/or of poor quality.

Final Score and Funding Recommendations

An application that demonstrates that it meets each of CAC’s three Funding Criteria will be recommended for full funding (100%) or partial funding (a minimum of 75% of request amount) based on the outcome of the panel’s evaluation of each application. If the panel determines that an applicant has not provided evidence that Funding Criteria are met, the organization will not receive funding.

CAC staff will notify all applicants via email the week of October 19, 2015, of whether or not they will be recommended for funding. Panel scores and grant award amounts will be confirmed at CAC’s next board of trustees meeting on Monday, November 23, 2015 at 4 p.m. at the Cleveland Donauschwaben German-American Cultural Center, 7370 Columbia Rd., Olmsted Township, OH 44138.

All CAC Board Meetings are open to the public – please plan to join us!

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Audience Protocol for the Panel Review Process

Generally, audience members and applicants are observers only and are NOT permitted to:

 Address the panel in any manner during the deliberations, breaks or when a panelist leaves the room.  Take part in the panel discussion unless a panelist requests specific information from them.  Introduce themselves, their organization, or present materials, exhibits or information to the panel.

However, a few specific exceptions allow for audience members and applicants to interact with the panel:

If a panelist has a The panelist will alert the panel chair, who will ask the audience if a question for an representative from the applicant organization is present. The representative applicant will then have an opportunity to respond to a “yes” or “no” question from the panel chair.

This is not an opportunity to provide additional information, only to clarify what was submitted with the application.

If an applicant During the deliberation, the applicant should complete the “Information believes that a Correction Form” available at the reception table or online at http://bit.ly/CAC- panelist has correction. A staff member will deliver the form to the panel chair to determine if presented incorrect the correction is objective in nature. If it is, the panel chair will read the correction information regarding to the panel and for the public. their application An example of objective misinformation would be a panelist misstating the number of performances detailed in a particular application. This is not an opportunity to provide additional information.

If an applicant or After the panel chair adjourns the discussion and scoring is complete, CAC will audience member hold an informal session for public comment on the grant program and the panel has a comment or review process. a question Audience members are encouraged to participate in the public comment session by attending in person or by submitting questions to CAC staff. Share your questions by using our online form at http://bit.ly/CAC-comment or by tweeting @CuyArtsC.

Applications, scores and panel comments are not discussed at this time.

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