CITY OF LANGFORD
TRANSPORTATION AND PUBLIC WORKS COMMITTEE Tuesday, February 9th, 2021 @ 5:30 pm
Due to COVID-19 Council Chambers is Closed Dial In: 1-855-703-8985 (Canada Toll Free) or Dial In: 1-778-907-2071 Conference ID: 889 4774 1820 To Participate: During the public participation period, press Star (*) 9 to "raise your hand". Participants will be unmuted one by one when it is their turn to speak. When called upon, you will have to press *6 to unmute the phone from your side as well. We may experience a delay in opening the meeting due to technical difficulties. In the event that the meeting does not start as scheduled please be patient and stay on the line, we will get started as quickly as possible. Public Dial-In Details are also posted at www.langford.ca
______
AGENDA Page 1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
3. ADOPTION OF THE MINUTES
a) Transportation and Public Works Committee Meeting – October 13th, 2020 2
4. REPORTS
a) Engineering Department Five Year Financial Plan for 2021 – 2025 5 - Staff Report (Engineering)
5. CORRESPONDENCE
a) Victoria Regional Transit Commission 14 RE: Regional Transit Year End Summary
6. ADJOURNMENT
Page 1 of 15
CITY OF LANGFORD
MINUTES OF THE TRANSPORTATION AND PUBLIC WORKS COMMITTEE Tuesday, October 13th, 2020 @ 5:30 pm
Council Chambers Closed due to COVID-19 Meeting by Teleconference ______
PRESENT
Councillors R. Wade (Chair), N. Stewart (Vice Chair); Members: N. Johal, and B. Sifert.
By Telephone: Member C. Lervold.
ATTENDING
Deputy Director of Engineering and Public Works, G. Henshall.
ABSENT
Member: L. Bjola.
1. CALL TO ORDER
The Chair called the meeting to order at 5:39 pm.
2. APPROVAL OF THE AGENDA
MOVED BY: COUNCILLOR STEWART SECONDED: N. JOHAL
That the Transportation and Public Works Committee approve the agenda as presented.
CARRIED.
3. ADOPTION OF THE MINUTES
a) Transportation and Public Works Committee Meeting – March 10th, 2020
MOVED BY: COUNCILLOR STEWART SECONDED: B. SIFERT
That the Transportation and Public Works Committee approve the minutes of the meeting held on March 10th, 2020.
CARRIED.
Page 2 of 15 Minutes of the T&PW Committee October 13th, 2020 Page 2 of 3
4. REPORTS
a) Humpback Road Goldstream Meadows Access/Egress Staff Update - Staff Report (Engineering)
MOVED BY: COUNCILLOR STEWART SECONDED: COUNCILLOR WADE
That the Transportation and Public Works Committee recommend to Council: That Council:
1. Receive this report for information acknowledging that the new through lane on the Trans-Canada Highway will open in the Fall of 2020 and allow an estimated 300 more vehicles at a time to travel north on the Trans-Canada Highway from the Leigh Road Interchange north to approximately 500m north of the West Shore Parkway; and
2. Direct staff to bring back an update report in July of 2021 with respect to traffic operations in the area of the West Shore Parkway/Amy Road roundabout and area north to the Trans-Canada Highway; and
3. That staff include the review of a gate as part of the July 2021 West Shore Parkway, Amy Rd, and Trans-Canada Highway traffic operations to the Committee.
CARRIED.
b) Request for Crosswalk on Leigh Road at Kiwi Road - Staff Report (Engineering)
MOVED BY: COUNCILLOR STEWART SECONDED: N. JOHAL
That the Transportation and Public Works Committee recommend to Council: That Council:
1. Instruct staff to create a crosswalk at the intersection of Leigh Road and Kiwi Place at a cost of $30,000 to be funded through the 2021 Traffic Signal Upgrade budget and to contact ICBC for a cost-share of $17,600.
CARRIED.
Page 3 of 15 Minutes of the T&PW Committee October 13th, 2020 Page 3 of 3
5. ADJOURNMENT
The Chair adjourned the meeting at 6:01 pm.
______PRESIDING COUNCIL MEMBER CERTIFIED CORRECT Corporate Officer
Page 4 of 15 Staff Report to Transportation and Public Works Committee
Date: February 9, 2021 Department: Engineering
Subject: Engineering Budget Report 2021-2025
Background The Engineering Department has prepared our proposed 2021 Capital and Maintenance & Operations budgets for the Transportation and Public Works Committee for their consideration and recommendations. The budget is presented as an attachment to this report and includes the 5 Year Maintenance Budgets as well as proposed Capital Projects for 2021 through to 2025.
Commentary Traditionally staff have presented past years accomplishments in a visual Power Point presentation. However, given that we are hosting this meeting using remote access we have provided our past years accomplishments below for the committee to see.
2020 Completed Projects & Accomplishments
With the onset of the COVID19 pandemic early in 2020 the Engineering department made some adjustments to capital project deliveries and had to respond to some supply challenges for maintenance and operations.
2020 Capital Projects
• Bear Mountain Parkway Extension – The City contributed to part of the completion of a section of Bear Mountain Parkway through our Road DCC program. This is in the area generally between Pinehurst Terrace and Riviera Place.
• Desmond Pond – The Desmond Pond located at the southeast corner of Desmond Drive and Latoria Road was improved by adding capacity to it. The pond is part of our Stormwater DCC program.
2nd Floor · 877 Goldstream Avenue · Langford, BC Canada · V9B 2X8 T · 250-478-7882 F · 250-478-7864 Page 5 of 15
Page 2 of 8
• Finney Road Project – Westshore Environmental Services began a sewer extension project on Finney Road between Sooke Road and Happy Valley Road in 2020. The City constructed part of a drainage ditch along the new Finney Road extension as part of a condition of the Agricultural Land Commission (ALC) and for future road completion in this area. The remainder of the works will be completed in the Spring of 2021 as this project completes. Also included in this project, as another condition of the ALC, was the spreading of peat excavated for the new road alignment onto the adjacent farmland south of the new alignment.
• Florence Lake Road Improvements – This project was originally scheduled for design and tender in 2020 and construction in 2021. Due to the pandemic, the project construction was expedited to 2020. This project included reprofiling and repaving almost the entire road from Setchfield to McCallum. The informal pathway along the Florence Lake side of the road was improved by widening it as required and paving it, producing a very nice pedestrian, and cycling friendly area for residents. It also connects the path fully around the lake to Savory Road. Some work along the waters edge near McCallum Road will be required in the fish work window of 2021, but otherwise this project is completed. This project was funded by Road Development Cost Charges (Road DCCs).
• Langford Parkway @ Peatt/Phipps Road New Turnlane – The City constructed a new dedicated right turnlane on Langford Parkway travelling eastbound to turn south or right into the Westshore Town Centre. In 2021 we are proposing a signal upgrade at this same location.
• Langford Parkway @ Quality Foods Turnlane - The City added a new left turn lane on Langford Parkway just west of the Quality Foods entrance to improve traffic flow and safety in the area. The project included a new bus shelter (shelter arriving shortly) and concrete bus pad that is all- accessible.
• McCallum Road Improvements Citation to Millstream Road – This was primarily a developer funded project as part of the rezoning requirements for the large tract of land across the road from Costco. The City contributed partially to this project through the Road DCC program. The project included the installation of two new signal lights at the Costco driveways that line up with the two new access points for the development site across the road.
• Peatt at Brock Roundabout Improvement – This project is also part of the Road DCC program and was initially planned for design and tender in 2020, construction 2021. It too was expedited to construct in 2020. Improvements at the roundabout included making it larger to become a proper roundabout as opposed to a “button”. This makes the roundabout much more passable for our fire trucks, with Station No. 1 located just north of the roundabout. Pedestrian and cycling improvements were made with the installation of flashing pedestrian crosswalks. This project received a $38,000 ICBC road safety improvement grant used towards the construction.
• Sidewalk Infill – This budget is used each year to infill areas, typically in the downtown core or near schools. In 2020, the Engineering department completed a small infill on Hockley Road, east of Peatt Road, on Claude Road between Danbrook Park and the Mall, and on Walfred Road.
Page 6 of 15
Page 3 of 8
• West Shore Parkway Sewer Lifts Station – The City completed the last of the West Shore Parkway grant project being the new sewer lift station at the south end of West Shore Parkway near Sooke Road. This is where the Finney Road sewer extension will connect into.
2020 Operations
The Engineering Department continues to take a lot of new inventory into our asset database. The exponential growth that has occurred, especially over the past ten years, has meant an increase in time and effort for our staff to manage the day-to-day maintenance and operations. For example, since 2012 we have added 28.4km of bikelanes and 26.8km of sidewalks. We have also completed construction or taken into inventory several large new roads including but not limited to: • Bear Mountain Parkway from McCallum Road to Pebble Drive • West Shore Parkway • McCallum Road connector (Florence Lake Road to Millstream Road) • Jacklin Road between Jenkins and the Colwood boundary • New subdivisions that have produced new municipal roads (the current active subdivision list with Engineering staff is over 240 files)
Our wages and benefits budget has increased to reflect an increase to staffing in response to this increased workload. We continue to provide prompt response times, efficient asset repair strategies, short and long- term planning to best manage the City’s budgets and to mitigate large impacts to the tax base in Langford.
Some of our highlights from 2020 included:
• ICBC Cost Shared Projects – The Engineering department is very successful in obtaining funding from ICBC through two different streams, the pro-active stream that normally provides funding for such items as pedestrian flashers and school zone items and a reactive stream that funds safety improvements based on accident rates at a particular location. The reactive stream provides for a weighted funding. For example, areas of higher accidents usually get more funding. This year ICBC provided funding for: 1. Peatt at Brock Roundabout Improvements ($38,000) 2. Installation of the red “School Zone” painted stamp on Treanor Road near Millstream Elementary School 3. Contribution of $16,500 to the improvement of the Goldstream at Jacklin Road signal 4. Installation of a speed reader board on Goldstream Avenue at Spencer Middle school for eastbound travelers (a westbound one already existed) 5. Production of bright yellow/green “School Zone” tabs that were installed on pedestrian crossings at five Langford elementary schools that had existing pedestrian crosswalks 6. Installation of a flashing pedestrian light on Nicklaus Drive at the City’s playpark
• Annual Seepage Pit improvement program – installation of seepage pits on older roads that we inherited at the time of incorporation to improve road edge drainage.
• Lake and Pond Maintenance – Each year the City’s stormwater ponds are inspected and invasive species and/or any blockages such as fallen trees are removed to provide ongoing drainage. In 2020 we completed a drainage improvement to the outlet of Langford Lake, in Langford Lake
Page 7 of 15
Page 4 of 8
Creek, that leads from a culvert under the TCH down to Goldstream Creek into Goldstream Provincial Park. The MoTI partnered on this project as it incorporates some of their highway drainage.
• LED Streetlight Conversion – This was a five-year program culminating this year for all major corridors. The remaining areas are “infill” in older preexisting areas of Langford. Staff will work on a strategy to address these areas in 2021 and likely come to the committee in 2022 with some concepts for these areas.
• Miscellaneous Culverts and Drains – In 2020 we completed one large drain replacement project on Treanor Avenue following a drain collapse at this location. The new drainage system has been upsized recognizing the new climate change standards, is concrete and is designed for reliability and longevity.
• Small Road Improvements – 2020 included parking upgrades to Fashoda Rd and the Goldstream Meadows neighbourhoods, new traffic configuration for Allouette and Langford Lake Rd, cul-de- sac improvements to Marlisa and rebuilding and grading of Finney road.
2021 Proposed Capital Projects and Operating Budget
Capital Projects are presented with the following information:
1. Carry over from 2020; 2. Items that resulted from Council Resolutions in 2020 or earlier; 3. Items not funded from General Revenue Funds (i.e. Taxes); 4. Items funded from Reserve funds; 5. Items that would move forward if a successful grant application is undertaken.
Appendix “A” presents the five (5) Year Capital Plan and contains a list of capital projects, showing the individual and cumulative funding requirements and funding requirements allowing for carry forwards of 2020 budgeted funds, as needed.
Where grant funding is proposed for capital projects, those projects are identified in the capital budget spreadsheets. When the City applies for grant funding the City must show the intent to have thought out and planned for a grant project and therefore are required to show the project in our annual budgets for planning purposes. Where a project is identified as being funded by grant funding, that project would only proceed if a grant is obtained.
2021 Capital Projects Budget Summary
The following key capital projects are proposed for 2021, most of which are funded either by grants, City Reserves or Development Cost Charge (DCC) funds, or a combination of those funding sources:
Page 8 of 15
Page 5 of 8
Green City Strategies (Bike & Multi-Purpose Lanes) Goldstream Avenue Multi Use paved path – Gas Tax funded Neighbourhood Improvements – General Amenity Reserve funds (Council chooses key projects each year for consideration in this project) Chidlow Connector – A new connector road is being constructed between Luxton Road and Sooke Road with a new signalized intersection on Sooke Road. This work is part of the Road DCC program currently being updated. The City will lead the construction of this project with financial commitments from Beedie, the developers of this property. Work will begin in approximately June 2021 and scheduled to be complete this year. Larkhall Extension – completion of the eastbound travel lane and coincidental completion of the east portion of the Peatt at Brock roundabout. The rest of the Peatt at Brock roundabout were completed in 2020. Funded by Road DCCs. Massie/Thomasset Connector – Connecting Massie Drive to Thomasset Place. Part of the City’s downtown transportation strategy to improve pedestrian, cycling, vehicle and emergency access. Funded by Road DCCs Millstream Road Roundabout at Bear Mountain Parkway – The City undertook traffic counts at this intersection in 2020. The results indicated that this roundabout that is part of the City’s master transportation plan, is needed now, therefore staff are proposing to construct it in 2021 to its ultimate configuration. Funded by Road DCCs. Sooke Road at Glen Lake Road Signal and Final Connection to Sooke Road – this project is the second phase of work completed by the Developer in 2020. In 2020 Glen Lake Road was extended to a new internal strata road (Aggregate Court) to service the two new apartment buildings onsite. In 2021 the City will work with Ironclad to complete Phase 2 of this project: the final connection of Glen Lake Road to Sooke Road, and closure of the existing Glen Lake Road at Sooke Road connection. This is funded by Road DCCs and general amenity funds as per the original rezoning of this larger property. Stormwater DCC Project(s) – In 2020, the Engineering department completed capacity improvements to the Desmond Pond, funded through the Stormwater DCC program. Staff had designed and planned for several downstream culvert improvements; however, due to the COVID19 pandemic staff were unable to secure the culverts within the Fish Work window so work has been carried to 2021. The culvert improvements will be funded either by a grant or Stormwater DCCs. Luxton Road Drainage Ditch Improvements – staff have applied for an Adaptation Resilience Disaster Mitigation (ARDM) infrastructure grant to undertake slope stability work on the entire length of the Luxton Road drainage ditch. This application was the result of a bank failure that occurred in December 2020.Further investigation indicates there are other areas of the ditch that may be subject to slumping. Staff have developed an action plan and are awaiting the result of the grant application. If the grant is unsuccessful, staff will return to Council for direction. Traffic Signal Upgrades - Aging signal controller replacement was the subject of a 2017 report, with the first of the five-year infrastructure replacement program starting in 2018. 2021 represents year four of the program. The program has been very successful in replacing and upgrading our older signals, many inherited at the time of incorporation, to current day technology while providing increased safety features such as audible pedestrian countdown timers and video detection. This year staff plan to focus on the busy intersection of Langford Parkway and Peatt/Phipps roads which is the entry to the Westshore Town Center. Sidewalk Infill – Sidewalk Infill Reserve funds. This budget is used on small areas of infill, primarily in the Downtown core or near schools, to promote pedestrian access.
Page 9 of 15
Page 6 of 8
Vehicle Replacement – Funded from the Equipment Replacement Fund. Staff are still considering options for this item but would like to budget in case it is needed.
The total proposed capital project budget for 2021 is $8.34M with the majority funded by reserves, DCC’s, and grants.
2021 Operating Budget The 2020 Engineering Operating budget was $6,626,400. The proposed Engineering Operating budget is $7,240,219. The increase is based on increases in the number of assets the City is managing as well as having a proper long-term asset management in place to care for aging infrastructure. Legal Implication None noted. Financial Implications The Engineering Budget will be forwarded to the Director of Finance for consideration as part of the overall City of Langford budget.
Page 10 of 15
Page 7 of 8
Options
That the Transportation and Public Works Committee recommend that Council:
1. Approve in principle the Engineering Department Capital and Maintenance & Operations budgets as attached and refer them to the Director of Finance for consideration and inclusion in the 2021- 2025 Five Year Financial Plan;
OR
2. Direct staff to amend, as directed by the Transportation and Public works Committee, the Engineering Department Capital and Maintenance & Operations budgets as attached and refer them to the Director of Finance for consideration and inclusion in the 2021-2025 Five Year Financial Plan.
Respectfully submitted,
Submitted by: Michelle Mahovlich, P.Eng, P.Geo, Director of Engineering & Public Works Concurrence: George Henshall, ASCT, Deputy Director of Engineering & Public Works Concurrence: Ivan Leung, P.Eng., Manager of Engineering Construction Concurrence: Matthew Baldwin, MCIP, RPP Director of Planning Concurrence: Marie Watmough, Manager of Legislative Services Concurrence: Lorne Fletcher, Manager of Community Safety and Municipal Enforcement Concurrence: Michael Dillabaugh, CPA, CA, Director of Finance Concurrence: Braden Hutchins, Director of Corporate Services Concurrence: Darren Kiedyk, Chief Administrative Officer
:mm Appendix A: 5 Year Capital Plan
Page 11 of 15
2nd Floor · 877 Goldstream Avenue · Langford, BC Canada · V9B 2X8 T · 250-478-7882 F · 250-478-7864 Page 12 of 15
City of Langford Engineering Department Proposed 2021 to 2025 Financial Plan
2020 2020 Budget Year to Date Budget 2021 2022 2023 2024 2025 (Subject to Transportation & Public Works Change) 231 - Engineering - Common Services
Total 231-471 - Engineering Administration 946,371 1,154,500 1,461,035 1,484,136 1,513,818 1,544,095 1,574,977
Total 231-480 - Engineering Fleet 46,200 72,900 66,684 68,018 69,378 70,766 72,181
Total 231-728 - Banners & Festivals 57,819 45,000 60,000 61,200 62,424 63,672 64,946
Total 231-732 - Christmas Decorations 131,946 35,000 48,000 48,960 49,939 50,938 51,957
Total 231-496 - Engineering Outside Wages 129,709 300,000 150,000 153,000 156,060 159,181 162,365
Total 233-496 - Road Maintenance 2,640,943 2,871,800 3,110,000 3,172,200 3,235,644 3,300,357 3,366,364
Total 233-536 - Boulevard Maintenance 62,521 87,100 93,500 95,370 97,277 99,223 101,207
Total 233-540 - Bridge Maintenance - 20,400 20,000 20,400 20,808 21,224 21,649
Total 233-542 - Road Contingency 117,345 137,700 135,000 137,700 140,454 143,263 146,128
Total 233-548 - Roads - Permits 197,850 184,800 203,200 207,264 211,409 215,637 219,950
Total 233-566 - Storm Drain Maintenance 878,158 857,600 962,200 981,444 1,001,073 1,021,094 1,041,516
Total 233-568 - Traffic Signs 50,602 47,000 50,000 51,000 52,020 53,060 54,122
Total 233-570 - Traffic Signals 165,701 205,100 213,600 217,872 222,229 226,674 231,208
Total 233-572 - Street Lights 451,359 509,800 520,000 530,400 541,008 551,828 562,865
Total 233-574 - Other Traffic Services 108,620 6,700 10,000 10,000 10,000 10,000 10,000
Total 270-610 - Transportation Services 119,930 91,000 137,000 139,740 142,535 145,385 148,293
Total Transportation & Public Works 6,105,074 6,626,400 7,240,219 7,378,703 7,526,077 7,676,399 7,829,727
Page 13 of 15 Victoria Regional Transit Commission City of Langford December 15, 2020 Councillor Susan Brice – Chair District of Saanich Mayor and Council
Mayor Fred Haynes City of Langford District of Saanich 2nd Floor 877 Goldstream Avenue Victoria, BC V9B 2X8 Mayor Lisa Helps City of Victoria 250-478-7882
Councillor Sharmarke Dubow Re: Regional Transit Year End Summary City of Victoria
Mayor Rob Marti To Mayor and Council, City of Colwood I would like to take this opportunity to provide an update on behalf of the Victoria Mayor Kevin Murdoch Regional Transit Commission. Although it has been a challenging year for many, District of Oak Bay transit remains an essential service connecting people and communities and
Mayor Geoff Orr moving people towards a more sustainable future. The Victoria Regional Transit District of North Saanich Commission continue to be guided by this principle as we strive to grow ridership and build infrastructure to support economic recovery and address community Mayor Maja Tait District of Sooke challenges of climate change, social isolation, congestion and affordability.
In the spring of 2020, BC Transit began work to develop a RapidBus Implementation Strategy. The intention is to create a unifying action plan to
accelerate the implementation of RapidBus services. The key components of the plan will include the role RapidBus may take in supporting regional transportation needs to move people more quickly on primary corridors and build the
infrastructure to support this service.
BC Transit recently released the Request for Proposal for the first 10 battery electric buses for our region. The procurement of these buses will help us on our
path to exceed the Province of BC’s greenhouse gas reduction targets and is only the beginning of our transition to electric fleet. These buses will be in service by summer 2022.
The Commission provided direction for BC Transit to develop a 25-year
Operations and Maintenance Facilities Master Plan this year. This study is underway to provide a comprehensive report that projects future needs for bus facilities including bus storage, functional requirements, engineering concepts
and magnitude costs over the next 25 years. Currently, work is underway on a new handyDART Facility with site preparation work commencing in 2021 and full
construction in fall of 2022.
The Victoria Regional Transit Systems 10-Year Vision builds on the work from the 2011 Transit Future Action Plan. This document outlines the vision for the transit system over the next 10 years and summarizes all plans, projects and
priorities needed to move the transit system towards that vision. This document will be updated annually with an actionable and measureable strategy, providing both the Commission and the public a roadmap for transit development into the
future.
520 Gorge Road East, Victoria BC V8W 5T9 ∙ 250-385-2551 ∙ [email protected]
Page 14 of 15
I was pleased to hear The Government of Canada and Province of British Columbia announce BC Restart Funding to assist transit in the recovery of losses from revenue and Covid-19 related expenses. This should have us poised to continue the path to grow transit ridership and to make service improvements across the system. Transit plays an important role in transporting people around the communities we serve and will be a part of the solution as our communities recover.
Wishing you all a safe and happy holiday,
Susan Brice, Chair Victoria Regional Transit Commission cc: Commission Members
520 Gorge Road East, Victoria BC V8W 5T9 ∙ 250-385-2551 ∙ [email protected]
Page 15 of 15