CITY OF LANGFORD TRANSPORTATION AND PUBLIC WORKS COMMITTEE Tuesday, February 9th, 2021 @ 5:30 pm Due to COVID-19 Council Chambers is Closed Dial In: 1-855-703-8985 (Canada Toll Free) or Dial In: 1-778-907-2071 Conference ID: 889 4774 1820 To Participate: During the public participation period, press Star (*) 9 to "raise your hand". Participants will be unmuted one by one when it is their turn to speak. When called upon, you will have to press *6 to unmute the phone from your side as well. We may experience a delay in opening the meeting due to technical difficulties. In the event that the meeting does not start as scheduled please be patient and stay on the line, we will get started as quickly as possible. Public Dial-In Details are also posted at www.langford.ca ___________________________________ AGENDA Page 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA 3. ADOPTION OF THE MINUTES a) Transportation and Public Works Committee Meeting – October 13th, 2020 2 4. REPORTS a) Engineering Department Five Year Financial Plan for 2021 – 2025 5 - Staff Report (Engineering) 5. CORRESPONDENCE a) Victoria Regional Transit Commission 14 RE: Regional Transit Year End Summary 6. ADJOURNMENT Page 1 of 15 CITY OF LANGFORD MINUTES OF THE TRANSPORTATION AND PUBLIC WORKS COMMITTEE Tuesday, October 13th, 2020 @ 5:30 pm Council Chambers Closed due to COVID-19 Meeting by Teleconference ____________________________________ PRESENT Councillors R. Wade (Chair), N. Stewart (Vice Chair); Members: N. Johal, and B. Sifert. By Telephone: Member C. Lervold. ATTENDING Deputy Director of Engineering and Public Works, G. Henshall. ABSENT Member: L. Bjola. 1. CALL TO ORDER The Chair called the meeting to order at 5:39 pm. 2. APPROVAL OF THE AGENDA MOVED BY: COUNCILLOR STEWART SECONDED: N. JOHAL That the Transportation and Public Works Committee approve the agenda as presented. CARRIED. 3. ADOPTION OF THE MINUTES a) Transportation and Public Works Committee Meeting – March 10th, 2020 MOVED BY: COUNCILLOR STEWART SECONDED: B. SIFERT That the Transportation and Public Works Committee approve the minutes of the meeting held on March 10th, 2020. CARRIED. Page 2 of 15 Minutes of the T&PW Committee October 13th, 2020 Page 2 of 3 4. REPORTS a) Humpback Road Goldstream Meadows Access/Egress Staff Update - Staff Report (Engineering) MOVED BY: COUNCILLOR STEWART SECONDED: COUNCILLOR WADE That the Transportation and Public Works Committee recommend to Council: That Council: 1. Receive this report for information acknowledging that the new through lane on the Trans-Canada Highway will open in the Fall of 2020 and allow an estimated 300 more vehicles at a time to travel north on the Trans-Canada Highway from the Leigh Road Interchange north to approximately 500m north of the West Shore Parkway; and 2. Direct staff to bring back an update report in July of 2021 with respect to traffic operations in the area of the West Shore Parkway/Amy Road roundabout and area north to the Trans-Canada Highway; and 3. That staff include the review of a gate as part of the July 2021 West Shore Parkway, Amy Rd, and Trans-Canada Highway traffic operations to the Committee. CARRIED. b) Request for Crosswalk on Leigh Road at Kiwi Road - Staff Report (Engineering) MOVED BY: COUNCILLOR STEWART SECONDED: N. JOHAL That the Transportation and Public Works Committee recommend to Council: That Council: 1. Instruct staff to create a crosswalk at the intersection of Leigh Road and Kiwi Place at a cost of $30,000 to be funded through the 2021 Traffic Signal Upgrade budget and to contact ICBC for a cost-share of $17,600. CARRIED. Page 3 of 15 Minutes of the T&PW Committee October 13th, 2020 Page 3 of 3 5. ADJOURNMENT The Chair adjourned the meeting at 6:01 pm. ________________ _____ _________________ PRESIDING COUNCIL MEMBER CERTIFIED CORRECT Corporate Officer Page 4 of 15 Staff Report to Transportation and Public Works Committee Date: February 9, 2021 Department: Engineering Subject: Engineering Budget Report 2021-2025 Background The Engineering Department has prepared our proposed 2021 Capital and Maintenance & Operations budgets for the Transportation and Public Works Committee for their consideration and recommendations. The budget is presented as an attachment to this report and includes the 5 Year Maintenance Budgets as well as proposed Capital Projects for 2021 through to 2025. Commentary Traditionally staff have presented past years accomplishments in a visual Power Point presentation. However, given that we are hosting this meeting using remote access we have provided our past years accomplishments below for the committee to see. 2020 Completed Projects & Accomplishments With the onset of the COVID19 pandemic early in 2020 the Engineering department made some adjustments to capital project deliveries and had to respond to some supply challenges for maintenance and operations. 2020 Capital Projects • Bear Mountain Parkway Extension – The City contributed to part of the completion of a section of Bear Mountain Parkway through our Road DCC program. This is in the area generally between Pinehurst Terrace and Riviera Place. • Desmond Pond – The Desmond Pond located at the southeast corner of Desmond Drive and Latoria Road was improved by adding capacity to it. The pond is part of our Stormwater DCC program. 2nd Floor · 877 Goldstream Avenue · Langford, BC Canada · V9B 2X8 T · 250-478-7882 F · 250-478-7864 Page 5 of 15 Page 2 of 8 • Finney Road Project – Westshore Environmental Services began a sewer extension project on Finney Road between Sooke Road and Happy Valley Road in 2020. The City constructed part of a drainage ditch along the new Finney Road extension as part of a condition of the Agricultural Land Commission (ALC) and for future road completion in this area. The remainder of the works will be completed in the Spring of 2021 as this project completes. Also included in this project, as another condition of the ALC, was the spreading of peat excavated for the new road alignment onto the adjacent farmland south of the new alignment. • Florence Lake Road Improvements – This project was originally scheduled for design and tender in 2020 and construction in 2021. Due to the pandemic, the project construction was expedited to 2020. This project included reprofiling and repaving almost the entire road from Setchfield to McCallum. The informal pathway along the Florence Lake side of the road was improved by widening it as required and paving it, producing a very nice pedestrian, and cycling friendly area for residents. It also connects the path fully around the lake to Savory Road. Some work along the waters edge near McCallum Road will be required in the fish work window of 2021, but otherwise this project is completed. This project was funded by Road Development Cost Charges (Road DCCs). • Langford Parkway @ Peatt/Phipps Road New Turnlane – The City constructed a new dedicated right turnlane on Langford Parkway travelling eastbound to turn south or right into the Westshore Town Centre. In 2021 we are proposing a signal upgrade at this same location. • Langford Parkway @ Quality Foods Turnlane - The City added a new left turn lane on Langford Parkway just west of the Quality Foods entrance to improve traffic flow and safety in the area. The project included a new bus shelter (shelter arriving shortly) and concrete bus pad that is all- accessible. • McCallum Road Improvements Citation to Millstream Road – This was primarily a developer funded project as part of the rezoning requirements for the large tract of land across the road from Costco. The City contributed partially to this project through the Road DCC program. The project included the installation of two new signal lights at the Costco driveways that line up with the two new access points for the development site across the road. • Peatt at Brock Roundabout Improvement – This project is also part of the Road DCC program and was initially planned for design and tender in 2020, construction 2021. It too was expedited to construct in 2020. Improvements at the roundabout included making it larger to become a proper roundabout as opposed to a “button”. This makes the roundabout much more passable for our fire trucks, with Station No. 1 located just north of the roundabout. Pedestrian and cycling improvements were made with the installation of flashing pedestrian crosswalks. This project received a $38,000 ICBC road safety improvement grant used towards the construction. • Sidewalk Infill – This budget is used each year to infill areas, typically in the downtown core or near schools. In 2020, the Engineering department completed a small infill on Hockley Road, east of Peatt Road, on Claude Road between Danbrook Park and the Mall, and on Walfred Road. Page 6 of 15 Page 3 of 8 • West Shore Parkway Sewer Lifts Station – The City completed the last of the West Shore Parkway grant project being the new sewer lift station at the south end of West Shore Parkway near Sooke Road. This is where the Finney Road sewer extension will connect into. 2020 Operations The Engineering Department continues to take a lot of new inventory into our asset database. The exponential growth that has occurred, especially over the past ten years, has meant an increase in time and effort for our staff to manage the day-to-day maintenance and operations. For example, since 2012 we have added 28.4km of bikelanes and 26.8km of sidewalks. We have also completed construction or taken into inventory several large new roads including but not limited to: • Bear Mountain Parkway from McCallum Road to Pebble Drive • West Shore Parkway • McCallum Road connector (Florence Lake Road to Millstream Road) • Jacklin Road between Jenkins and the Colwood boundary • New subdivisions that have produced new municipal roads (the current active subdivision list with Engineering staff is over 240 files) Our wages and benefits budget has increased to reflect an increase to staffing in response to this increased workload.