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Barkakana NTS, Dist- Ramgarh PIN - 829103, Jharkhand Ph: 06553-255028; Fax: 06553-254216

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Barkakana NTS, Dist- Ramgarh PIN - 829103, Jharkhand Ph: 06553-255028; Fax: 06553-254216 Central Coalfields Limited Central Repair Shop PO: Barkakana NTS, Dist- Ramgarh PIN - 829103, Jharkhand Ph: 06553-255028; Fax: 06553-254216 Ref. N o.:- CRS/BRK/S.O.(E&M)/Notice Inviting Quotation/2019-20/ 1520 Date:- 29.06.2019 NOTICE INVITING QUOTATION No.- 05 of 2019-20 1 Sealed Quotation in single part are invited from reputed and experienced contractors for the works detailed as below:- Sl. Name of work Estimated Cost Earnest Money Period of No. (Rs.) (Rs.) Contract I. “Replacement of damaged distribution board, Rs. 169137.00 Rs. 2114.00 15 (Fifteen) MCB’s, SFU and separate power arrangement for days installed AC’s of River View Officers Club at NTS Colony Barkakana.” 2. Earnest money is to be deposited in the form of Bank Draft/Demand Draft from any Nationalized bank/scheduled bank in a separate envelope super scribing “Earnest Money Deposit” and not inside the envelope containing Part-I or Part-II of the bid. Bank Draft/ Demand Draft submitted as earnest money/bid security should be drawn in favour of “Central Coalfields Limited, CWS-CS Barkakana” payable at Ramgarh cantt./Barkakana on any nationalized bank/scheduled bank and its date of issuance should be on or after the date of issue of Tender Notice. The Earnest Money / Bid Security of the unsuccessful bidder shall be refundable as promptly as possible and shall bear no interest. No Bid will be accepted unless accompanied by requisite earnest money deposit as stated above. 3. Eligibility Criteria to qualify for the award of contract:- a) The intending quotation must have in its name as a prime contractor experience of having successfully completed similar works during last 7 (Seven) years ending last day of month previous to the one in which bid applications are invited (i.e; eligibility period) should be either of the following:- Three similar completed works each costing not less than the amount equal to 40% of the estimated cost. OR Two similar completed works each costing not less than the amount equal to 50% of the estimated cost. OR One similar competed work costing not less than the amount equal to 80% of the estimated cost. In all the above cases, while considering the value of completed works, the full value of completed work be considered whether or not the date of commencement is within the said seven years period. In case the bidder is not a prime contractor but a sub-contractor, the bidder’s experience as sub-contractor will be taken into account if the contract in support of qualification is a sub-contract in compliance with the provision of such sub-contract in the original contract awarded to prime contractor. The intending quotationer must submit documentary evidence in support of above in the form of (i) Certified copy of work order, (ii) completion certificate including value and period of work. TDS certificate / Bill of Quantity be submitted during clarification, if any, (iii) in Case of Sub- contractor, suitable documents as per provision above. Similar nature of work shall mean: - For Sl. No. I :- “L.T. House Wiring”. b) Average Annual Financial turnover of E&M work during the last 3 (Three) years, ending 31st March of the previous year should be at least 30% of the estimated cost. The intending quotationer must submit documentary evidence in support of the above in the form of certificate from Charted Accountant or audited balance sheet or suitable acceptable documents. Financial turn over and cost of completed works of previous works shall be given a weightage of 5% per year (average annual rate of inflation) to bring them at current price level, while evaluating the qualification requirement and bid assessment of the bidder. 4. Availability of Bid document:- Quotation documents along with BOQ including terms and conditions of work, is available in the office and may be obtained from the office of Staff Officer (E&M), CRS Barkakana, CCL from 01.07.2019 to 06.07.2019 upto 11:30 AM in the office of Staff Officer (E&M), CRS Barkakana. There is no application fee. Quotation document can be also be downloaded directly from the CCL website (www.centralcoalfields.in) during above mentioned period. 5. Validity period of offer:- The rate offered in price bid should be valid for 120 days from the last date of submission of bid. Contd…P/2 Page-2 6. General Instruction for submission of bid (i) The technical bid shall be put in one envelope super scribing as “Technical Bid” (ii) the price bid (Financial bid) shall be put in another envelop super scribing as “Price Bid” and (iii) Demand Draft or photocopy of the cash receipt of ‘EMD” shall be put in a third envelop super scribing as EMD. The envelopes shall clearly contain the name of work, Quotation notice no. and the address of the Party/ quotationer and should be duly authenticated with signature and stamp of party / quotationer. 7. Following documents are required to be submitted with the technical bid of quotation:- (a) Firm registration details/any other document of the firm. (b) Power of Attorney in the case the tender is signed by an authorized representative of the tenderer. (c) Photocopy of PAN card either of the firm or of the individual as the case may be/PAN. (d) Proof of Goods and Service Tax (GST) registration. GST has come into effect from 01.07.2017. GST as per company rule will be applicable. The bidder should accept the Terms & Conditions of company rules w.r.t GST unconditionally. (e) W.E.F. 01.07.2017, all the invoices shall be raised by the supplier in the new format prescribed under GST and tax will be Paid as per NIT. (f) An affidavit is to be submitted by the supplier of goods/services to the effect that the GSTR-1 should be filled by him by 10th of succeeding month. If any tax credit to CCL is disallowed due to noncompliance by service provider then the said amount may be recovered from the service provider along with interest penalty as levied to CCL with intimation to service provider. (g) Credentials of satisfactory performance of contracts completed with full details of clients location of work, cost & time taken for Completion during the period as indicated at Sl No. 5. (h) An undertaking in the format enclosed with quotation documents. (i) Particulars of registration /clearance from appropriate provident fund authority or affidavit in original in non-judicial stamp paper of ‘ 5/- or above as per Annexure – IX of Tender document duly authenticated by Notary. (j) Authorization of all payment through electronic fund transfer system / RTGS / CBS / intra bank transfer as per format enclosed with quotation document. (k) Valid Electrical Contractor and Supervisory License. 8. PRICE BID: This will contain bill of quantity (Financial bid). All the pages of BOQ, documents credentials should be signed by the bidder and stamp of the bidder including cutting/overwriting if any. 9. Receipt of Quotations:- Quotation are to be received in sealed cover in the Tender Box kept in the Office of Staff Officer (E&M), CRS Barkakana upto 03:00 PM on 08.07.2019 In the event of specified date of submission is declared a Holiday by employer, the quotation will be received up to the appointed time on the next working days. 10. Opening of Quotations:- Quotation will be opened at 03:30 PM on 08.07.2019 in the Office of Staff Officer (E&M), Central Coalfields Limited, Central Repair Shop, Barkakana. 11. The company is not under any obligation to accept the lowest bid / bids and reserve the right to reject any or all the bids without assigning any reason whatsoever, and also to distribute / split up the work and allot the work / works to more than one bidder or accept the quotation in part and not in its entirety, as its sole discretion. 12. The company reserves the right to extend the date of submission and opening of bid or to cancel the bid without assigning any reason whatsoever. 13. No subletting of work by the contractor is permissible, subletting of work in piece rate jobs is permissible with the prior approval of the department. Staff Officer (E&M) CRS, Barkakana Distribution: 1. G.M., CRS, Barkakana. 2. CGM/GM, Barkasayal/Argada/Rajrappa/Dhori/Kathara/Kargali/Kuju/Charhi/Piparwar/ Rajhara. 3. Staff Officer (P&A), CRS Barkakana. 4. Staff Officer (C), CRS Barkakana. 5. AFM (CWS/CS), Barkakana. 6. Sr. Manager (Excv.), Satellite Store,CRS Barkakana. 7. Sr. Manager (F), CRS Barkakana. 8. Asstt. Manager (E&M), Elect. Maint., CRS Barkakana. 9. Notice Board, CRS Barkakana. 10. S.I., CRS Barkakana – With a request to please arrange for Security on 08.07.2019 CENTRAL COALFIELD LIMITED CENTRAL REPAIR SHOP, E&M ENGINEERING DEPARTMENT, BARKAKANA QUOTATION DOCUMENT Contents: - 1. Details of EMD. 2. Quotation Notice. 3. Detailed Quotation Notice. 4. CONTRACTORS BID AND ACCEPTANCE OF BID CONDITIOS. 5. Undertaking. 6. Declaration form 7. Price bid format. 8. E-Mandate Format 9. Bill of Quantities (To be detached & submitted in Price bid envelope) DETAILS OF EARNEST MONEY I/We hereby submitting Earnest Money of Rs.………………………………. Vide DD. No...……………………………………dated………………………. (Signature of Bidder) Note: - Demand draft as earnest money/bid security should be drawn in favour of “Central Coalfields Limited, CWS-CS Barkakana” Payable at Ramgarh Cantt. Branch issued by any Nationalized bank and its date of issuance should be on or after the date of issue of NIQ. DETAILED QUOTATION NOTICE 1. Sealed Tender / Quotation for the work “Replacement of damaged distribution board, MCB’s, SFU and separate power arrangement for installed AC’s of River View Officers Club at NTS Colony Barkakana” are invited from bonafide and experienced contractors and will be received upto 03:00 PM ON 08.07.2019 and all the received quotation will be opened at the office of the Staff Officer (E&M), CRS Barkakana at 03:30 PM ON 08.07.2019 in the presence of the tenderers or their authorized representatives.
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