2013-2014 PIMS Manual Vol 2 V1.0 Rev.2
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Pennsylvania Department of Education Pennsylvania Information Management System Volume 2 USER MANUAL Carolyn Dumaresq Acting Secretary of Education 2013 – 2014 V 1.0 Rev. 2 Pennsylvania Information Pennsylvania Management System Department of Education Table of Contents – Volume 2 – PIMS Reference Materials Appendix A – Course Codes ......................................................................................................................................3 Appendix B – Staff Assignment Codes.................................................................................................................... 52 Chief School Administrator Assignments (alphabetical order) ............................................................................ 52 Staff Assignments (alphabetical order) ................................................................................................................ 52 Appendix C – Highest Level of Education Completed ............................................................................................. 62 Appendix D –State and County Codes .................................................................................................................... 63 Appendix E – Enrollment Codes .............................................................................................................................. 64 Course Entry and Withdrawal Codes ................................................................................................................... 64 School Entry Codes ............................................................................................................................................. 64 School Withdrawal Codes .................................................................................................................................... 65 Appendix F – Program Codes ................................................................................................................................. 66 Appendix G – Employment Eligibility Verification Codes ........................................................................................ 71 Appendix H – Disability Codes (Challenge Types) .................................................................................................. 72 Appendix I – Country Codes .................................................................................................................................... 73 Appendix J – Language Codes ............................................................................................................................... 79 Appendix K – Grade Level ....................................................................................................................................... 92 Appendix L – Student Status ................................................................................................................................... 93 Appendix M – Expected Post Graduate and Post Dropout Activity ......................................................................... 94 Expected Post Dropout Activity Codes ................................................................................................................ 94 Expected Post Graduate Activity Codes .............................................................................................................. 94 Appendix N - Residency Status and District Codes ............................................................................................... 98 Appendix O – Semester Values ............................................................................................................................ 102 Appendix P – CTE Status Type Codes ................................................................................................................. 103 Appendix R – Calendar Program Codes ............................................................................................................... 119 Appendix S – Family Educational Rights and Privacy Act .................................................................................... 121 Appendix T – Residency ........................................................................................................................................ 124 Appendix U – LRE Category / Location of Intervention ......................................................................................... 125 Appendix V – Reason for Exiting Special Education ............................................................................................. 126 Appendix W – Template is Deleted ....................................................................................................................... 127 Appendix X – Officer Definitions ............................................................................................................................ 128 Appendix Y – Incident Place Codes ...................................................................................................................... 129 Appendix Z – Infraction Codes .............................................................................................................................. 130 Definitions .......................................................................................................................................................... 132 Appendix AA – Categories to use in the Location Fact Template for Safe Schools ............................................. 146 Habitual Truancy ................................................................................................................................................ 146 Indication of no Reportable School Safety Incidents for a School ..................................................................... 147 Expulsions due to Academic or Student Code Violations .................................................................................. 147 Out of School Suspensions due to Academic or Student Code Violations ........................................................ 151 Appendix AB – Categories to Use in the District Fact Template for Safe Schools ............................................... 155 Appendix AC – Program Provider Type Codes ..................................................................................................... 156 Appendix AD – Categories to Use in the Location Fact Template ........................................................................ 159 for School Choice and SES ................................................................................................................................... 159 Appendix AE – Categories to Use in the District Fact Template ........................................................................... 160 for Title I ................................................................................................................................................................. 160 Appendix AF – Categories to Use in the District Fact Template ........................................................................... 170 for LEP ................................................................................................................................................................... 170 Appendix AG – Categories to Use in the District Fact Template .......................................................................... 176 for School Choice .................................................................................................................................................. 176 Appendix AH – Job Description Codes ................................................................................................................. 177 2013 / 2014 PIMS Manual v1.0 Rev. 2 Page 2 Volume 2 Release Date 12/04/2013 Pennsylvania Information Pennsylvania Department Management System of Education Appendix A – Course Codes For each course code collected in PIMS, PDE will indicate if the Course is a core content course. All core content courses are subject to Highly Qualified Teacher (HQT) requirements and are associated with one of the core content subject areas including: English, Reading/Language Arts, Mathematics, Sciences, Foreign Languages, Music and Art, and Social Studies (history, economics, geography, and civics and government). Five-digit secondary course codes were adopted from the National Center for Education Statistics (NCES) common classification system for secondary courses in the United States. Information, including course descriptions, is available in the Secondary School Course Classification System: School Codes for Exchange of Data (SCED), NCES 2007-341. SCED is part of the NCES data handbook series and is published as a searchable electronic database, Handbooks Online. Copy and paste this address in your browser: http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2007341 or go to http://nces.ed.gov/programs/handbook and search for SCED. For a list of tests and academic majors along with the certificate to State Course Code mapping, go to http://www.education.state.pa.us/portal/server.pt/community/pims_- _pennsylvania_information_management_system/8959/pims_documents/602523. Click on HQT and select the document Course HQT Mapping 6.13.11.xlsx. For the 2013-14 school year only submission of core-content courses is required. Submission of all other course data is optional. Optional course data submitted by LEAs will be stored in the PIMS data warehouse, but will not be used