Limited (A Subsidiary of Coal India Ltd.) Office of the General Manager, Sripur Area P.O. Sripur Bazar Dist. Burdwan (WB) PIN – 713373

Ref. No. GM/SA/Admn/School Bus/2009/ 448 Dated, 04/10/2009

TENDER NOTICE

Sealed Tenders are invited in prescribed Form from the bona -fide Owners of the Buses fully experienced and resourceful, who maintain all the Statutory papers of the Bus/Buses in updated manner including Pollution Clearance Certificate for hiring engagement of their Bus/Buses for transporting school- going children in different routes between the geographical location of Sripur Area and Schools.

1. Number of Buses required for 10 (Ten) Nos. hiring engagement contractually 2. Estimated Cost Rs.12.5 Lakhs (approx.) 3. No. of Routes 10 (Ten) Term - 12 (Twelve) Months (From Dec.2009 To Nov.2010) 4. Tender Fees (including VAT) Rs.282.50 5. Earnest Money (for each Route) Rs.1250.00 6. Tender Paper will be issued – From 11-11-2009 To 18-11-2009 (from 10.00 AM to 1.00 PM)

Sealed Tender in Part ‘A’ and Part ‘B’ should be super-scribed on the cover of the Tender very clearly and the same should be reached to the General Manager, Sripur Area, Eastern Coalfields Limited, P.O. Sripur Bazar, Dist. Burdwan (WB) by 1-00 PM of 24.11.2009. Part ‘A’ of the Tender will be opened on the same day at 2.00 PM in presence of the intending Tenderers. Opening date of Part ‘B’ w ill be informed later on.

Tenderers shall participate for tendering separately for each route. Tender fees are payable in cash (non-refundable) and Earnest Money by Bank Draft drawn in favour of “EASTERN COALFIELDS LIMITED, AREA – II” payable at Asansol. Tender Papers will be available from the O.S. (Admn.), Sripur Area, on production of acknowledged receipt of Tender Fees duly signed by the Chief Cashier, Sripur Area.

General Manager Sripur Area L-1034(A) Tender Notice – School Bus, 2009 (Contd…..p/2) -: 2 :- Eastern Coalfields Limited (A Subsidiary of Coal India Ltd.) Office of the General Manager, Sripur Area P.O. Sripur Bazar Dist. Burdwan (WB) PIN – 713373

Ref. No. GM/SA/Admn/266/2009/ 448 Dated, 04/10/2009

TENDER NOTICE

Sealed T enders are invited under 2 (two) cover systems - Part ‘A’ ( Tech. Bid ) and Part ‘B’ (Price Bid) for deployment of 10 (Ten) Nos. Fifty-seated Bus on hired basis from reliable and reputed Transport Contractors, having their own carriage for transportation of school children from Sripur/Ningah/Rana/Ghusick/Girimint/Kalipahari/Bhanora to different Schools of Asansol on the following Routes. The vehicles will be hired for the period of December, 2009 to November, 2010. P.O.L will be issued by the Company during engagement of the Vehicles (as per existing Norms). The Contractor should therefore quote only “Dry Rate of Hiring” in Rupees only on per day basis. ______Route Details of Route : KMs run No. (approx.)______

A. Sripur Area to Asansol Schools, via , Rana, Sripur, S.S.I., Ningah and G.T. Road, for transporting School students – To & Fro 75 Journeys. No. of trips are as per requirement of the Management. ______

B. Sripur Area to Asansol Kalyanpur Housing to Sripur Area, via Asansol, G.T. Road, Chanda More. Sripur Area to Asansol Schools via Jamuria, Rana, Sripur, Ningah and 152 G.T. Road, for transporting School students – To & Fro Journeys. No. of trips are as per requirement of the Management. Area to Kalyanpur via Chanda More, G.T. Road and Asansol. (Staff) ______

C. Sripur Area to Asansol Schools via Jamuria, Rana, Sripur, Ningah Up to R.K. Mission near By-pass Road. – To & Fro Journeys 102 No. of trips are as per requirement of the Management. ______

D. Sripur Area to Asansol Schools via – Jamuria, Rana, Sripur, Ningah Upto Court More, Asansol. – To & Fro Journeys. 164 No. of trips are as per requirement of the Management. ______

(Contd…..p/3)

-: 3 :- ______

E. Kalipahari Agent’s Office to Asansol Schools, via Kalipahari More, 90 To & Fro Journeys, No. of trips are as per requirement of the Management.

F. Ghusick-Muslia to Asansol School, via G.T. Road. To & Fro Journeys, 90 No. of trips are as per requirement of the Management. ______

G. Bhanora Colliery to Asansol Schools, via By-pass up to Ushagram, Via Kalipahari More and then to Asansol Schools up to R.K. Mission, 150 To & Fro Journeys. No. of trips are as per requirement of the Management. ______

H. Bhanora Colliery to Asansol Schools, via By-pass upto Ushagram via Kalipahari More then to Asansol Schools upto R.K. Mission. 150 To & Fro Journeys. No. of trips are as per requirement of the Management. ______

I. Girimint Colliery More to Pariharpur to Asansol to Ushagram Schools Via By-pass Road and Kalipahari up to R.K. Mission of Asansol. 150 To & Fro Journeys. No. of trips are as per requirement of the Management. ______

J. Girimint Colliery to Pariharpur to Asansol Schools, via Kalipahari More And By-pass up to R.K. Mission of Asansol. To & Fro Journeys. 150 No. of trips are as per requirement of the Management. ______

N.B.: 1. R/C Book of the concerned vehicle will have to be produced in Administration Deptt. (Office Supdt./Admn.) before issuing of Tender Documents.

2. Contractors are advised to send the vehicle at Area Office premises before Technical Committee - Members on the day to be informed later on.

3. Distance for actual KMs will be given from the Administratio n Department as per KM-Chart, if required.

4. Original Blue Book, Road-Tax, Insurance papers, Fitness Certificate, Pollution Certificate should be produced at the time of opening Part ‘A’.

The engagement shall be normally 6 (Six) days in a week except Sundays and Holidays. The Management reserves the right to engage any vehicle at any time, if required. (Contd…..p/4)

-: 4 :-

The Tenderers should submit the tender in 2 (Two) Parts, i.e. Part-‘A’ will be Commercial terms & conditions as mentioned in the Tender. Any other conditions will not be taken into consideration and Tender may be liable for rejection.

Part ‘B ’ shall contain the rates only.

(A) Information in Part ‘A’ should include the following:

1. Earnest Money in Demand Draft (in Original) 2. No. of Stage Carriage and Registration No. of Vehicle 3. Make and Model 4. Seating Capacity 5. Validity of Road Tax (with proof) 6. Validity of Insurance (with proof) 7. Xerox copy of the Blue Book, copy of Partnership Deed in case of Partnership firm 8. Valid Certificate of Pollution Control Authority with proof 9. Xerox copy of the PAN 10. Documents in support of Road License

Eligible Tenderers in Part ‘A’, only will be considered for opening of Part ‘B’ Tender.

(B) Information in Part ‘B’ should include only information regarding charges for hire per day, excluding P.O.L.

Hiring charges per day excluding P.O.L. P.O.L. Norms:

(i) 01 (One) Litre Diesel per 03 (Three) KMs run (ii) 01 (One) Litre Mobil per 300 (Three Hundred) KMs run

Any condition in Part ‘B’ of the Tender will not be taken into consideration and Tender may be liable for rejec tion.

The date of sale of Tender-Documents will be on and from 11/11/2009 to 18/11/2009 between 10-00 AM to 1-00 PM from the Administration Department after deposition of Rs.282.50/- (including VAT) with the Chief Cashier of Sripur Area Office, as Tender fees. The Receipt of which is to be shown to the Office Supdt. (Admn.), Sripur Area.

Estimated Cost = Rs.12.5 Lakhs (approx.).

Earnest Money of Rs.1250-00 for each Route should be deposited in favour of “EASTERN COALFIELDS LTD. AREA-II” payable at Asansol by Bank Draft. Demand draft in original is to be attached with the Part ‘A’. Tender will be rejected without Earnest Money. (Contd…..p/5)

-: 5 :-

Sealed Tenders in Part ‘A’ and Part ‘B’ should be superscribed on the cover of the Tender very clearly and same should reach the General Manager’s Office, Sripur Area/E.C.L., P.O. Sripur Bazar, Dist. Burdwan by 1-00 PM of 24/11/2009. Part ‘A’ of the Tender will be opened on the same day at 2-00 PM in presence of the intending Tenderers.

GENERAL TERMS :

01. The Vehicle should be in good condition. 02. The Vehicle must be available on all the days for 24 hours. 03. It will be responsibility on the part of the Contractor’s employees to ensure safety to the travelers. In case of any breakdown, the Contractor will be responsible to provide other Carriage. 04. Final Work Order will be awarded to the Contractor subject to verification of physical condition of the vehicle.

Daily Log-Book in respect of all the Buses (only Area Office) will be counter-signed by the Office Supdt. (Administration), Sripur Area. Any circumstances, Vehicle does not report for duty on any day, Penalty at the rate of 3/4 times of hiring charges will be imposed and no hire charge will be paid for that day.

The Management reserves the right to accept or reject any and/or all the Tenderers without assigning any reason whatsoever.

General Manager Sripur Area