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1 Eastern Coalfields Limited ( A 1 EASTERN COALFIELDS LIMITED ( A Subsidiary of Coal India Limited) Office of the General Manager (MM),Sanctoria:PO:Dishergarh (Pin Code:713333),Dist.Burdwan(West Bengal) Phone No. 0341-2523606, Fax No.0341-2522061 WBST Regn: AS/225(B),CST Reg.No.97/B(AS)Central. Purchase Order No. 05873212(02) Dated: 10/02/2014 To M/s Elmec Mining & Engineering, 81,G.T. Road, By Regd.Post. Murgasol, Asansol – 3. Dear Sir, Sub: Order for supply of Coal Tubs (STANDARD). Ref: i) Our tender No. ECL/PUR/STD.COAL TUB/71311061 /E/052, opened on 07/08/2013. ii) Your offer No.06/EME/2013-14 dt. 03/08/2013. With reference to above, we are pleased to place an order for supply of following materials as per terms and conditions mentioned below and Annexure attached, Description of materials Order Unit Extended qty Price Value (Rs) (nos) (Rs) Standard Size Coal Tub capacity 110 27,450/- 30,19,500/- 1.15Cu.mtrs.(Without Wheels and Axles and C.I. Pedestal Blocks) generally conforming to IS:4001:1976 and would be manufactured as per ECL’s drawing No. E&M/CT/2012/1 dated 30.05.2012(Copy of drawing already with you). Detailed specification enclosed at Annexure-X MATERIAL CODE: 16061092/27801900122 (Rupees thirty lac nineteen thousand five hundred only) Terms & Conditions: 1. Price: The above price is on FOR destination basis and will remain Firm till execution of order. 2. Excise Duty: Nil. 3. VAT: Shall be payable extra at actual as applicable on submission of VAT Credit. You shall also submit Tax Invoice as per VAT Act fulfilling all desired information as per Rules. The applicable rate of VAT is 5% as indicated in your offer. 4. Delivery: To commence within 02(two) months from the date of order with any quantity. Thereafter the supply to be completed within next 4(four) months with uniform rate i.e. overall period shall be 6(six) months. Early supply of coal tub shall be appreciated. 5. All other terms and conditions shall be applicable as per our NIT. 2 P.O. No. 05873212(02) Dated: 10/02/2014 6. Terms of Payment: 100% payment shall be made through e. payment as details furnished by you within 21 (twenty one) days from the date of receipt and acceptance of materials or Bills whichever is later. The following details furnished by you shall be considered for e. payment: a Name of the payee M/s Elmec Mining & Engineering b Address of the payee 81,G.T. Road Murgasol, Asansol – 3 c Name of the Bank PUNJAB NATIONAL BANK d Name of the Branch & BASTIN BAZAR ASANSOL,003200 Branch Code e Pan Card No. of Payee AIYPS8195G f Indian Financial Service PUNB0003200 Code(IFSC) g Bank A/c No 0032009300016587 7. Consignee: Materials Manager, Sripur Area Stores,ECL. 8. Paying Authority: General Manager (F) IC, ECL, HQ. 9. Despatch Instruction: Materials duly packed and insured are to be despatched by road transport and consigned to the above stores on freight paid basis. 10. Inspection: The materials to be supplied against any order are subject to inspection by the authority to be deputed for the purpose before dispatch, if required. However, Final inspection of the materials shall be carried out at the consignee’s end by the authorized representative of our GM, Sripur Area after receipt of materials. However, if any stores are rejected, consignee will have liberty to:- a) Allow the supplier for satisfactory replacement of the rejected part within a specified time and supplier will bear the cost of replacement such as freight etc. and any such replacement will be without being entitled to any extra payment. b) Buy elsewhere the quantity of stores similar to those rejected at the risk and cost of the suppliers. c) Terminate the contract whether in part or whole. Rejected part/quantity shall have to be removed by the supplier within 15(fifteen) days of receipt of intimation of rejection. 11. Guarantee/Warranty: Equipment supplied by you must have a Warranty for satisfactory performance period of 12 (Twelve) months from the date of commissioning or 18 (Eighteen) months from the date of receipt and acceptance by the Consignee. You shall be responsible for rectification of any defects developed due to material design or workmanship. If necessary, you shall replace the goods at your own cost. 12. Terms and conditions of Notice Inviting Tender and/ or tender documents provided to you are also an integral part of this Purchase Order. 13. Duplicate copy of this order, duly signed should be returned to this office within 10 days as a token of formal acceptance of this order. In case the duplicate copy of the order is not received as above it shall be presumed that you have accepted the order in totality for execution of the same 14. Separate bills (in triplicate)/ Challans should be raised for each consignment and BC No. as mentioned in the Purchase Order should be indicated in each bill. 3 15. Please quote Purchase Order No. and date in all correspondence. 16. Except under specific instructions delivery to stores is restricted upto 3.00 PM on all working days except Saturdays. 17. One copy of the despatch documents of the each consignment should invariably be forwarded to this Office, ECL, HQ.,Sanctoria. 18 No materials shall be dispatched against this Purchase Order after expiry of the schedule delivery period unless formal extension of Delivery period issued to you in writing from this office. Delivery of any materials against this order in violation of this clause shall be at the sole risk of the suppliers. Test Certificate : Test certificate from appropriate authority stipulated in the specification sheet enclosed in Annexure – “X” should be submitted along with each Coal Tub. 19. Price Fall Clause: a) You are to certify that the Prices charges for the stores under this Purchase order by you shall in no event exceed the lowest price at which you sell the stores or offer to sell the stores of identical description to any other customer during the tenure of the supply order. b) If any time during the said period, you reduce the sale price, sell or offers to sell such stores to any other customers at a price lower than the ordered price you shall have to forthwith notify such reduction of sale or offer to sale to us to enable us to amend the rates of the order. 20. L.D. Clause: In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in event of breach of any of the terms and conditions mentioned in the supply order, ECL will have the right to any or all of the following: a) To recover from the successful tenderer as agreed, Liquidated Damages, a sum not less than ½% (Half percent) of the price any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of the week during which the delivery of such stores may be in arrears limited to 10%(Ten percent). Where felt necessary, the limit of 10% (ten percent) can be increased to 15% (fifteen percent). b) To purchase elsewhere, after due notice to the successful tenderer on their account and at the risk of the defaulting supplier, the stores not supplied or others of a similar description without cancelling the supply order in respect of the consignment not yet due for supply or c) To cancel the supply order or a portion thereof and if so desired to purchase the stores at risk and cost of the defaulting supplier and also d) To extend the delivery period with or without penalty, as may be considered fit and proper. The penalty, if imposed, shall not be more than the agreed liquidated damages referred to in clause (a) above. e) To forfeit the Security deposit in full or in part. f) Whenever under this contract a sum of money is recoverable from any payable by the supplier, CIL & its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or which at any time thereafter may become due to the successful tenderer in this or any other contract. Should this sum be not sufficient to recover the full amount recoverable, the successful tenderer shall pay to CIL/its subsidiary companies on demand the remaining balance. The successful tenderer shall however not be entitled to get any gain on any such purchase. 4 21. Security Deposit : Exempted because of having Ancillary Unit to ECL. 22. Identification Mark : A stamp of the Manufacture’s trade marking etc should be impressed on each store. In case it is not possible to do the same due to size and nature of item then a suitable alternative identification mark should be provided. 23. The following additional information should be incorporated in your invoice as per Central Excise Act so that ECL may avail CENVAT credit under rule 11(2) of Central Excise Rules in case of placement of order : I/ Name of the Consignor. II/ Address of the Consignor III/ Centralized Central Excise Registration No. of Consignor Iv/ Address of Corporate Office V/ Central Excise Division VI/ Central Excise Range VII/ Commissionerate VIII/ TIN No. & VAT No. IX/ Name and Address of the Consignee X/ Central Excise Registration No. of Consignee XI/ Central Excise Range, Division and Commissionerate of Consignee XII/ Description and classification of goods XIII/ Time and Date of removal XIV/ Mode of Transport and Vehicle Registration No.
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