SAINT JAMES EVANGELICAL LUTHERAN CHURCH
CHILDREN AND YOUTH MINISTRY POLICIES & CODES OF CONDUCT AND BEHAVIOR
Approved: September, 2020
TABLE OF CONTENTS
Children and Youth Ministry Vision - Mission - Core Values 2 Definition of Terms 4 Requirements for Anyone Working with Youth 5 Drivers 5 Disqualified Persons 6 Use and Storage of Documents 6 Supervisory Guidelines 7 Public View 7 Supervision Ratios 7 Safety Procedures 8 Permission Slips 8 Drop Off at On-Site Activity 8 Pick Up from On-Site Activity 8 Bathroom Use 8 Overnight Activities 9 Off-Site Activities 9 Social Media 9 Opting-In to Social Media Relationships 10 Publishing Personal Information 10 Injury On or Off Site 11 Desirable and Undesirable Behaviors 11 Code of Conduct and Behavior 12 Child/Youth Code of Conduct and Behavior 13 Behavior Improvement Procedures 14 Bullying 15 Responses and Reporting Observed or Suspected Abuse 16 Required Reporting 17 Response to Suspected Allegations of Abuse and Neglect Policy 18 Incident Response Plan for Suspected Abuse at Church or Church Event 19 Policy Management 20 Policy Review 20 Policy Approval 20 References and Agencies 21 Attachment A: Compliance Agreement Form 22 Attachment B: Child and Youth Volunteer Application 23 Attachment C: Child and Youth Volunteer Application- Short Form 27 Attachment D: Volunteer Driver Form 28 Attachment E: Child and Youth Safety Policy Incident Report Form 30 Attachment F: Permission to Obtain Background Check Form 31 Attachment: Permission Forms 32 Appendix: Protecting Children and Youth in Emergency and Unsafe Situations
1 CHILDREN and YOUTH MINISTRY VISION - MISSION - CORE VALUES
OUR VISION
What We Hope God Will Do Through Us As We Are Faithful to the Mission
Our vision is for every one of our children and youth to be: POSITIVE that God loves them and that He has a good plan and purpose for their lives PERSUADED that God’s way really is the best way. PASSIONATE for Jesus Christ, for His church, for the needy, and for the lost. PREPARED for life, for relationships, for service, and for leadership.
OUR MISSION
What We Believe God Has Called Us to Do
We believe God has called us, in partnership with parents, to: ● INVEST in the next generation of young people in significant ways by helping them see what God has done for them. ● INSTRUCT them in the core doctrines and disciplines of the Lutheran faith along with principles for living healthy, wise and productive lives. ● INSPIRE them by our example and challenge them to take faith-filled risks. ● IGNITE them with the awareness that we cannot by our own reason or strength accomplish this, but through the Holy Spirit we may have a passion for Jesus Christ, a love for the lost, a commitment to the local church, and finally, to launch them into the world prepared for life, for relationships, for service, and for leadership.
OUR CORE VALUES
How We Believe God Would Have Us Accomplish the Mission In order to accomplish the vision God has given us, the mission will be guided by the following core values:
INVEST Time- We commit to investing in our children and youth by spending both quality and quantity time with them. Love- We commit to investing in our children and youth by loving them unconditionally, cheerfully, and faithfully, and expressing that love in appropriate ways.
2 Prayer- We commit to investing in our children and youth by praying for and with them faithfully. Mentoring- We commit to investing in our children and youth by mentoring them through their questions of faith and daily experiences in one-on-one or small group settings.
INSTRUCT
Teaching- We commit to instructing our children and youth in the core doctrines of the Christian faith in ways that creatively engage their hearts and minds. Equipping- We commit to instructing our children and youth to equip them to grow spiritually and to to lead healthy, wise, and productive lives.
INSPIRE
Modeling- We commit that in order to inspire our children and youth, we must be passionate followers of Jesus Christ and to lead healthy, wise, and productive lives. Challenging- We commit that in order to inspire our children and youth, we must challenge them to live for Christ with all of their hearts and to join us in taking faith-filled risks for Christ.
IGNITE
Mobilizing- We commit that in order to ignite our children and youth with a passion for Christ and others, we must regularly create opportunities for them to worship, serve the Church, minister to the needy, and evangelize. Launching- We commit that in order to ignite our children and youth and properly launch them into their future, we must prepare them for service to God, life’s challenges, for healthy relationships, and for leadership.
FIVE THINGS WE HOPE EVERY CHILD AND YOUTH AT SAINT JAMES KNOWS …
1. God loves you and so do we. 2. You are safe here. 3. You are special. 4. God has a plan for you. 5. God’s way really is the best way. Trust Him.
3 DEFINITION OF TERMS
Activities sponsored by: phrases such as “activity sponsored by”, “activities sponsored by” and “church sponsored” encompass any event, group, ministry, program, or service provided by, or organized under, the auspices of Saint James.
Child/Children: a minor from birth to age 11.
Leader: the staff member or volunteer in charge of the class, activity, or event.
Policy: mandatory requirement, e.g., mandated reporters of suspected child abuse
Young adult: an adult age 19 to 23.
Youth: a minor from age 12 to 18.
Saint James Evangelical Lutheran Church: may also be known or referred to as Saint James, Saint James Lutheran Church, Saint James Lutheran, SJLC, and the Church.
Social media: including, but not limited to, email, texts, Facebook, and websites.
Staff: anyone compensated for work by Saint James including, but not limited to, called pastors, full-time staff members, part-time staff members, temporary workers, interns, and independent contractors.
Volunteer: one who offers of his/her own free will and without expectation of compensation to lead or provide care for the children and youth who participate in activities sponsored by Saint James.
4 REQUIREMENTS FOR ANYONE WORKING WITH CHILDREN AND YOUTH
Each staff member and volunteer plays a key role in fostering the spiritual development of the children and youth in our Church community.
Use of Compliance Agreement Form All staff and volunteers working with children/youth will be asked to sign the “Compliance Agreement Form” indicating that they have read, understand, and agree to comply with the Saint James policies, practices, and procedures.
Requirements for Volunteers. Volunteers working with children and youth must: ● Complete and submit a “Child and Youth Volunteer Application Form”. This form must be completed every five (5) years. In the interim years, volunteers will be required to complete a “Child and Youth Volunteer ‘Short’ Form” verifying that the information provided in their application is still accurate and truthful. ● Submit to an initial criminal background check with permission to run additional checks every five (5) years or more often if necessary. ● Be at least 18 years of age in order to serve in an adult volunteer role. Youth are encouraged to volunteer and may assist adults, but may not take the place of adult volunteers. ● Be a Saint James member for a minimum of six months with regular church attendance. Regular participation in Bible class is strongly encouraged. ● *Have lived in the community for 1 year and provided references that they are a person in good standing in the community. ● Attend an orientation meeting or meet with an appropriate staff person to review these guidelines and policies annually.
*If the individual is new to the community or a new member, before working with children or youth they must provide additional references; including his/her previous house of worship leader, indicating the member’s good community standing for at least 1 year in that church. References will be checked and documented.
Drivers ● All staff and volunteers who will be driving any children or youth to or from activities sponsored by Saint James must have a valid driver’s license, provide proof of liability insurance, be at least 21 years of age, and have a clean driving record. ● Individuals who have a driving record that suggests a compromise to child and youth safety will not be permitted to drive children or youth. ● Drivers who will be transporting children or youth for an extended period of time (for example, mission trips and retreats) must fill out a Volunteer Driver Information Form and be at least 25 years old. ● Drivers may be prohibited at any time, and for any reason, by Saint James.
5 Disqualified Persons
Who Decides
What constitutes a disqualifying factor that will keep a person from working with children or youth will be determined by the Lead Pastor and Church Board on a case-by-case basis in light of all the surrounding circumstances.
Examples of Disqualifying Factor ● Any person who is currently under investigation for, has pleaded no contest or guilty to, or been convicted of criminal sexual conduct, neglect of a child, youth, or vulnerable adult, or physical abuse, will not be permitted to work or volunteer in any activities sponsored by Saint James involving children or youth. ● Generally, convictions for or pleas of no contest or guilty to an offense involving minors, violence, dishonesty, illegal substances, indecency, and any conduct contrary to the beliefs of Saint James will preclude someone from being permitted to work with children and youth. ● Failure to disclose a criminal conviction when requested may also be a disqualifying factor. ● While participating in or assisting with child/youth/adult programs, volunteers or paid staff are prohibited from the use, possession, distribution of illegal drugs, alcohol, pornography or the misuse of legal drugs.
Use and Storage of Documents All forms filled out by volunteers will be treated in a confidential manner to the extent feasible. Only staff working with children and youth will review the forms. The exception to this will be in response to a report of suspicious activity, in which case the information will be made accessible to the Church Board and appropriate legal authorities if deemed necessary.
6 SUPERVISORY POLICY
Public View
At no time should one staff member or volunteer be allowed to be alone with a child/youth.
This applies to all activities sponsored by Saint James involving children or youth, whether on-site or off-site.
On any occasion (such as a single Sunday School student in class) that a staff member/volunteer is alone with a child/youth, every precaution must be taken by the staff/volunteer to minimize the risk of abuse or allegation of abuse.
Ways to minimize risk include:
● Leaving the room door open. ● Moving to an open area that can easily be observed. ● Asking another adult to stop by. ● Joining another group.
Supervision Ratios
Reasonable ratios of staff/volunteers to children/youth will be maintained at all times involving the supervision of children or youth.
Note: The adult-to-child/youth ratio should be adjusted in relation to the hazard level and isolation of the activity; giving due regard to all factors present, including the number and age of the participants, the nature of the activities and the location where the activities are taking place.
Generally, these ratios will be approximately: ● One staff member/volunteer for every six participants ages 8 and below; ● One staff member/volunteer for every ten participants ages 9 to 11; and ● One staff member/volunteer for every twelve participants ages 12 to 18.
7 SAFETY PROCEDURES
Saint James Lutheran Church recognizes the important role that parents/guardians play to ensure a safe and nurturing environment for their children/youth. The Church calls upon parents and guardians to work with the staff and volunteers to follow the procedures for activities and events outlined below.
Parents/ guardians are responsible for their children and youth if they are not in a scheduled Saint James class or activity.
Permission Forms
Parents/guardians are required to have all permission forms completed and on file at the church prior to an event or activity.
Drop Off at On-Site Activity
Before leaving a child/youth at a scheduled activity, a parent/guardian must ensure their child is in the charge of the designated staff/volunteer (for example: in a classroom for Sunday School, in the Sanctuary for rehearsals).
Parents/guardians are responsible for their children and youth and must notify a leader of the activity where they can be reached in case of an emergency (if different from the permission slip) or if there is a designated person assigned to pick up the child/youth at the end of the activity.
Pick Up from On-Site Activity
Staff or volunteers may not release a child/youth until a parent, or designated person, has picked up the child/youth.
The exception is if the parent/guardian has given written permission for their child/youth to leave the classroom and/or building independently.
Bathroom Use
If a child/youth is taking longer than seems necessary, the staff member or volunteer in charge will knock, open the door, and call the child/youth’s name. If a child/youth requires assistance, the staff member or volunteer should prop open the bathroom door and leave the stall door open to assist the child/youth.
8 Overnight Activities or Events
A minimum of two staff members and/or volunteers (one of whom must be a staff member) will be required to supervise all overnight activities or events, both on-site and off-site. Staff/volunteers will together consider all possible sleeping arrangements and decide upon an arrangement that best ensures the safety of all children, youth, staff, and volunteers involved. When realistically safe and possible, male and female participants will sleep in separate rooms or spaces and adult chaperones will sleep within close proximity to the entrances and exits of the designated space(s).
Off-Site Procedures
A. Compliance with Policy: As each off-site activity and facility used may be different, it will be the responsibility of the staff member/volunteer to determine how best to conduct the activity and use the facility so that it complies with these policies. B. Permission Required: Permission forms must be completed and signed by a parent or guardian for children/youth to participate in activities and events outside of regular programming at Saint James. C. Medical Information and Release: A current medical information form for children/youth is required. These include, but are not limited to, mission trips and overnight retreats. D. Medications: Any prescription or over-the-counter medications for children or youth should be given to one staff person or volunteer, as designated, in order to record and keep track of when, what and how much medication has been taken- except by permission of the child/youth’s parent/guardian.
SOCIAL MEDIA
In our use of social media and digital communication tools, Saint James remains committed to providing a safe and secure environment for all children, youth, staff, and volunteers who participate in activities sponsored by the Church.
Social media and digital communication with children/youth will therefore consistently respect healthy boundaries.
As social media and digital technology are constantly changing and evolving, staff will promote ongoing training (such as how to blind copy an email list) and dialogue to ensure safe communication practices are both understood and upheld.
The following recommended practices apply commonly accepted principles of healthy boundaries for digital networking and communication: ● Keep copies of all digital communications with children/youth.
9 ● Staff and volunteer child/youth workers who want to communicate with children/youth using text messaging, email, social networking websites or other forms of electronic media must agree to follow these policies set forth by the Saint James Lutheran Church Board. ● Staff and volunteers may not transmit any personal information pertaining to a child/youth without parents/guardians signing consent forms. This applies to group texting, group emails, or any other public method of electronic communication. Personal information may include such things as a child/youth’s name, phone number, email address, or photograph. ● Use prudent judgment in the time you contact children/youth through social media. The "home phone rule" is a basic rule of thumb to use – normally do not text, chat, or email back-and-forth with children/youth at a time you would not normally call their home phone line, i.e. before 8:00 AM or after 9:00 PM. ● If a child/youth texts a staff member/volunteer after hours and it is not an emergency – wait until morning to reply. ● Staff and volunteers who become aware of possible child/youth abuse, must immediately notify the Lead Pastor or Church Board President.
Opting-In to Social Media Relationships
Staff and volunteers will refrain from initiating personal social media connections (such as “friending” on Facebook) with children/youth. This policy allows children and youth to maintain autonomy in their social media use without feeling pressured to invite adults into potentially private or vulnerable aspects of their life and identity. If a child or youth initiates direct social media connection, staff and volunteers may accept and maintain these channels of connection, provided that they adhere to Saint James’s commitment to model healthy boundaries.
Publishing Personal Images and Information
A. Saint James uses photos, videos, and other forms of imaging and information as illustrations of our life together as a church community. Any use of child/youth images or information will be solely for the purposes of promoting the related activity or event, in which the child or youth is participating. B. Saint James will not publish or reproduce any child/youth’s personal image or information without written permission by a parent/guardian. Parents or guardians are required to sign media permission at the time of Sunday School registration or when a child/youth begins to participate in any other activity sponsored by the church. C. Exception: The only exception to this rule is large environment settings, such as a live broadcast of our worship services or large church events, in which case images and videos of the full crowd or congregation may be used for publication, provided that they do not include personal identification information of any child/youth.
10 Injury On or Off-Site
In the event a child/youth, staff member or volunteer is injured during a Saint James sponsored program activity, or such injury occurs on church property, alert the appropriate supervisor who will determine who needs to be contacted.
Information should be obtained as quickly as possible; and if deemed necessary, provided to the Property Management Committee. This action helps identify proactive steps that may be taken to avoid or minimize future accidents.
Desirable and Undesirable Behaviors
When creating safe boundaries for children and youth, it is important to establish what types of behaviors, conduct, and affection are appropriate and inappropriate; otherwise that decision is left to each individual. Staff, volunteers and youth will adhere to a Code of Conduct and Behavior.
Code of Conduct and Behavior for Staff and Volunteers
Relationships in ministry should, ideally, always be experienced as caring and without intention to do harm or allow harm to occur. This code of conduct and behavior is recommended to help Saint James create safe environments for children and youth and for those who minister with them.
11 SAINT JAMES LUTHERAN CHURCH STAFF AND VOLUNTEER CODE OF CONDUCT AND BEHAVIOR
As a staff member or volunteer serving the ministry of Saint James, I...
● Agree to not physically, sexually or emotionally abuse or neglect a child or youth.
● Agree to be present, and in the moment, while supervising children/youth. For example: not on cell phones or other devices, unless sharing something germane to the lesson.
● Agree to not consume or be under the influence of alcohol, illegal drugs or the misuse of legal drugs while participating with children or youth activities and events.
● Will respond to children and youth with respect, consideration and fair treatment.
● Will serve as a positive role model for children and youth by maintaining an attitude of respect, patience and maturity; and will avoid even the appearance of favoritism or impropriety.
● Agree to reflect the mission and values of Saint James Lutheran Church on all public websites (i.e. Facebook, Twitter, YouTube, etc.) and recognize that all forms of entertainment must be age-appropriate; R-rated movies or explicit lyrics are not acceptable.
● Agree to teach, model, and uphold the Code of Conduct and Behavior for Children and Youth.
12 SAINT JAMES LUTHERAN CHURCH CHILD/YOUTH CODE OF CONDUCT AND BEHAVIOR
Recognizing that we are ambassadors of Christ and this church and, as such, our actions and words provide either a good or bad example, each young person participating in SJLC child/youth activities of any sort is expected to abide by the following Child/Youth Code of Conduct and Behavior.
Above all, remember that your words and actions should reflect Christ. By participating in child/youth group activities you represent Christ, this Church, your parents, and yourself. What you say and do has an impact on others; it is our desire that your impact will be a positive one.
● Keep a positive attitude and be an active participant. ● Show respect for yourself and everyone with whom you come in contact, by your actions and your words. This includes members of your group as well as those outside of it. ● Respect the Church and its property (e.g., use technology and other equipment only when given permission, use furniture and railings for what they were intended, walk in the Sanctuary; clean up after yourself.) ● No obscene language, drugs (including synthetic), vaping, alcohol, tobacco, or weapons are permitted. (See the activity/event leader if you need to take/use prescription medication during Youth events.) ● Public displays of affection while at church functions are inappropriate. This includes “hanging on” someone, excessive hugging, handholding, kissing, sharing a seat, or other obviously “romantic” behavior. ● For the safety and well-being of all, every meeting and event has physical boundaries. Stay within those boundaries. ● At no time will the leadership of this group tolerate language or behavior that is disrespectful or rude to other youth members or to those in authority over the group. This includes church staff, chaperones, parents, and those involved in the operation of whichever location/event we are attending.
13 Behavior Improvement Procedure Options
It is important for staff and volunteers to maintain a safe environment for all youth/children involved. As such, there are times where discipline may need to take place. This needs to occur with sensitivity and in a manner which will not cause the situation to escalate. For further help or training, please ask the Youth Pastor or Youth Director.
SCRIPTURAL BASIS FOR BEHAVIOR PROCEDURES: (Matthew 18:15-17) “If your brother sins against you, go and show him his fault, just between the two of you. If he listens to you, you have won your brother over. But if he will not listen, take one of two others along, so that every matter may be established by the testimony of two or three witnesses. If he refuses to listen to them, tell it to the church.”
If a child/youth is not participating appropriately or is not following the Child/Youth Code of Conduct and Behavior, the staff member/volunteer in charge needs to take action as the situation warrants; keeping in mind the safety of the child/youth and others.
One type of response for misbehavior during an activity might be: 1. Checking for understanding of expected behavior with the child/youth. Resume activity. 2. Giving a warning in a way which maintains the dignity of the child/youth in the least disruptive way possible. Resume activity. 3. Giving the child/youth an option of moving away from the activity to a specified safe area. 4. At the end of the activity, contact the parent/guardian. 5. Conference with child/youth and parent/guardian about how to improve the situation. 6. Consult with the Youth Pastor or Youth Director about other options for behavior improvement.
Children/youth who continue unacceptable behavior: 1. May be asked, with a parents/guardian to create a behavior improvement plan which could include: ● An apology or type of age-appropriate restitution. ● An agreed upon expectation of the child/youth’s future behavior. ● Attendance during the event/activity with a parent/guardian until the child/youth begins acting responsibly. ● Removal of the child/youth from the event or activity to the parent/guardian’s care should the behavior happen again. ● A meeting with the child/youth, parents/guardians and the staff member/volunteer in charge to ensure behavioral improvements. The staff member/volunteer in charge and/or parents/guardians may invite one of the pastors to participate in the meeting. ● The Church Board shall be notified of continued unacceptable behavior. 2. Removal from the event/activity may happen at any time, if the child/youth’s behavior is threatening to the welfare of others (physically, relationally or emotionally). Re-entry will require a meeting between the child/youth,
14 parent/guardian and the staff member or volunteer in charge. Parents/Guardians would be expected to pick up the child/youth as soon as possible.
Bullying- Is the repeated use of a physical act or gesture, verbal, written or electronic expression with the intent to hurt an individual or group that: ● Causes physical harm to the victim or the victim's property ● Causes the victim to have reasonable fear for himself or his property ● Causes psychological or emotional distress to the victim ● Causes substantial interference to someone's faith formation experience with any combination of the above, while impeding physical, emotional and spiritual well-being.
Bullying Prevention and Management Plan
If you have witnessed or heard of an incident that involves bullying, the following practices and techniques may help provide a safe environment for child/youth participants, volunteers, other staff and yourself. ● Immediate intervention – When nothing is done, bullying becomes acceptable to all those experiencing it. If ignored, the problem may only get worse and children/youth will not believe they can trust the adults incharge. ● Even if it isn’t bullying, aggressive behaviors need to be stopped. ● Do not expect or ask children or youth to work things out for themselves. Bullying is different from a normal argument or conflict. Bullying involves a real/perceived power imbalance that requires immediate intervention by the adult in charge. ● Immediately separate those involved. Stand between or near the victim and the bully, separating them, so as to stop any continued bullying, intimidation or physical harm. This may also be a time for young children to be removed from the environment they are in. ● After immediate intervention, make sure that you explain the unacceptable behavior you observed and that the seriousness of the situation is conveyed to all those involved. ● Response needs to be firm and appropriate for the situation, but at all times the volunteer or staff member must remain calm. The volunteer or staff member must make sure the bully or bullies know the behavior must stop immediately. ● For most situations it is best to take the individual aside. By giving the bully attention in front of his or her peers, you may be giving the bully what he or she wants. The goal is to end the behavior, not to humiliate anyone. ● The appropriate staff person will designate the appropriate consequences; in consultation with those involved and with pastoral involvement as necessary.
15 RESPONSES AND REPORTING OBSERVED OR SUSPECTED ABUSE
If the child/youth is in immediate risk of harm, please contact local law enforcement or dial 911.
When any staff member, volunteer, member of the Saint James, or other person observes any inappropriate behaviors, behaviors that are inconsistent with this policy, or observed/suspected abuse- they should promptly report their observations to the Lead Pastor or the Church Board President.
When in doubt, please tell someone.
All reports of inappropriate behavior or policy violations with children or youth will to be taken seriously.
Appropriate consideration will be given to the rights and privacy of both the alleged victim and the person being accused.
Definitions of Abuse
Child Neglect- Omission of the child/youth's basic needs, physical, environmental, emotional and nutritional, that are necessary for a child's well-being or the failure to protect a child or youth from harm.
Emotional Abuse- Verbal or nonverbal violence toward a child/youth that diminishes a child/youth's sense of dignity, identity or self-worth.
Physical Abuse- Physical violence toward a child/youth. Physical abuse is non-accidental injury, which is intentionally inflicted upon a child or youth.
Sexual Abuse or Sexual Molestation- Any sexual contact or interaction with a child/youth by an adult or another youth. This includes any activity meant to arouse or gratify the sexual desires of the adult, child or youth.
Drug & Alcohol Abuse- Children or youth who show up at church under the influence of alcohol or drugs, who bring these substances with them on church retreats, camp or other activities or those who are reported by peers to be intoxicated/under the influence of drugs may need help to stop dangerous behavior.
16 Required Reporting: The Law
Individuals who are mandated reporters under Minnesota’s Maltreatment of Minors Act, including staff, and who have reason to believe a child or youth is being neglected or physically or sexually abused, or has been neglected or physically or sexually abused within the preceding three years, must immediately contact the appropriate authorities.
A person making a report in good faith has immunity from civil or criminal liability related to the report.
Mandated Reporting Under Minnesota Statute 626.556, persons in designated professional occupations are mandated to report suspected child abuse or neglect.
People Who Must Report Anyone who is a professional or a professional's delegate engaged in the practice of the healing arts, social services, hospital administration, psychological or psychiatric treatment, child care, education, law enforcement, or employed as a member of the clergy.
When a mandated reporter knows, or has reason to believe, that a child/youth is being neglected or physically or sexually abused by a person responsible for the child/youth's care- or has been so within the previous three years, a report must be made.
A person responsible for a child/youth's care includes family members, teachers, day care providers, and coaches, and can include anyone lawfully entrusted with a child/youth's care.
To complete a report, mandated reporters may go online and fill out the Child Maltreatment Reporting Form.
Reporting Neglect and Abuse A mandated reporter must report to the local police department, the county sheriff, or the local county social services agency. These agencies cross report to one other.
Failure to Report If a mandated reporter fails to report, the person could be prosecuted. This crime ranges from a misdemeanor to a felony, depending on the harm suffered by the child.
Reports may be made confidentially or anonymously. Every state provides immunity from civil liability for persons required to report suspected abuse in good faith and without malice. Simply stated, “in good faith” means that the person submitting the report believes what he or she is reporting to be true.
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Response to Suspected Allegations of Abuse and Neglect Policy- Our Process
This is the process the Lead Pastor or Church Board President will follow to respond to allegations of abuse or neglect.
If either the Lead Pastor or Church Board President is part of the allegation, another Pastor or the Church Board Vice-President should assume the following duties.
A. Immediate Reporting Staff and volunteers who know of or have reason to believe a child/youth has been sexually abused, neglected, or physically abused must, within 24 hours, report the information to notify the Lead Pastor or the Church Board President who will document the incident. B. Determination of Further Action A Response Team may be developed by the Lead Pastor and Church Board President to take further action. ● The team will consist of the Lead Pastor, the Church Board, at least two Elders, and legal counsel if deemed appropriate. ● The Response Team may help to promptly ensure the appropriate contact and cooperation with local and state civil and criminal authorities. ● The Response Team may also: 1. Interview all appropriate persons. 2. Maintain documents of all efforts to handle the situation. 3. Appoint a spokesperson who will present a clear position statement of Saint James Lutheran Church regarding child/youth abuse and include policies and established safeguards. This person will be the only one communicating to the press should that be necessary. The spokesperson will also give information to the congregation should that be necessary. 4. Assist the Pastors to provide or seek other appropriate counseling if needed. C. Accused to Refrain from Further Participation Anyone accused or suspected of inappropriate activity will be required to refrain from participating in all child and youth activities until the situation is resolved. Care will be taken to handle the matter as discreetly as possible, consistent with applicable law. D. Allegation is not sustained Even if the allegation is not sustained, the Lead Pastor and the Church Board have the option to recommend another appropriate action, which could include removal from the program, a review of the process in that program, further education, disciplinary action, or termination of employment or volunteer service.
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INCIDENT RESPONSE PLAN FOR SUSPECTED ABUSE AT CHURCH OR CHURCH EVENT
Task Responsible Party
Day 1 A witness reports suspected abuse. The Lead Pastor or Church Board President will document the incident.
The county agency is contacted and The witness, Lead Pastor, and/or Church appropriate state/county forms are Board President completed.
Dakota County Social Services 952-891-7459
Contact legal counsel if deemed The Church Board President contacts necessary. legal counsel to notify them of the incident.
Notify the parent/guardian if The Lead Pastor will contact the parent/ deemed this will not put the guardian of the child/youth involved. child/youth in further danger.
Develop a Response Team if The Church Board President will develop deemed necessary. a Response Team.
Day 2 Prepare communications to the The Lead Pastor and the Church Board congregation if deemed necessary. President will create a statement. Legal counsel may be sought.
Respond to the media if deemed Legal counsel, in coordination with the necessary. Response Team, will address and compose an official response. Only one designated person will serve as spokesperson.
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POLICY MANAGEMENT
Policy Implementation
In fulfilling our promise to nurture and protect all children and youth in our care, every member of the Saint James Lutheran Church congregation should help to ensure the implementation of these policies. Within this framework, the following specific measures will be taken for this to be effective:
A. Policy Accessibility A current copy of these policies will be made available electronically through a link on the Saint James Lutheran Church website. In addition, paper copies will be available upon request, be kept in each Church classroom (including BOB- Bottom of Basement) to use as a reference, and be given to each volunteer. B. Training These policies will be incorporated into training sessions for all Sunday School teachers, Church officers, youth mentors, mission trip volunteers, lock-in supervisors, and any other volunteer opportunity that involves participation with children or youth. C. Committee Awareness All church staff and chairpersons will work with their committees to bring an awareness of these policies and their implementation. D. Responsibility for Implementation The Pastors, Youth Director and the Church Board will be responsible to ensure the implementation of the Child and Youth Safety Policies.
Policy Review The Youth Pastor, Youth Director, Education Committee, Youth Committee, and Sunday School Superintendents will review the policies and their implementation annually. They will report to the Church Board its findings and recommendations.
POLICY APPROVAL
Any revisions made to these guidelines and policies must be approved by the Church Board.
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References and Agencies
Minnesota Department of Public Safety Bureau of Criminal Apprehension Criminal Justice Information Systems Section 1246 University Avenue St. Paul, Minnesota 55104 (651) 642-0670 Website www.dps.state.mn.us
Criminal Background Check Criminal background records are obtained through name and date of birth checks.
Sex Offender Registry The Sex Offender Registry phone number is (651) 603-6748.
The online Sex Offender Registry is available at www.doc.state.mn.us
Child Protection Agency Dakota County Social Services (952) 891-7459
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Attachment A: CHILD AND YOUTH SAFETY POLICY COMPLIANCE AGREEMENT FORM Saint James Lutheran Church, West St. Paul, MN
As a staff member or volunteer associated with Saint James Lutheran Church, I hereby acknowledge that I have received a copy (either electronically or on paper) of the Child and Youth Safety Policy. By signing below, I am indicating that I have read, understand, and agree to fully comply with this policy.
Name (please print):
______
Signature:______
Date: ______
22 Attachment B: CHILD AND YOUTH VOLUNTEER APPLICATION Saint James Lutheran Church, West St. Paul, MN
Please answer each question in full.
Full Name:
______First Middle Last
Address: ______
Phone: ______Email Address: ______
Driver’s License Number: ______Expiration Date: ______
List Your Age: ______(if under 25)
1. Are you a member of Saint James Lutheran Church ______yes ______no If no, how long have you attended? ______
2. Please list any past experience you have working with children and youth. Include name and place of the institution(s) or organization(s). ______
3. References: Please provide names, addresses, and phone numbers for two non-relatives who are familiar with your character as it relates to working with children and youth.
Name: ______Address: ______Phone:______
23 Name: ______
Address: ______Phone: ______
4. Additional References: Members of less than six months and non-members, please provide the names, addresses, and phone numbers of three non-relatives who are familiar with your character as it relates to working with children and youth. One of these must be your former house of worship leader for the past year.
Name:______A ddress:______Phone:______
Name:______Address:______Phone:______
Name:______Address:______Phone:______
5. Please list the name and address of any other churches you have attended regularly during the past five years. ______
24 6. Is there any circumstance that might call into question your being entrusted with the leadership and spiritual development of the children and youth of Saint James Lutheran Church? ______yes ______no
If yes, please explain: ______
7. Are you currently under investigation for a felony or any crime involving a child, youth, or vulnerable adult? ______yes ______no
If yes, please explain: ______
8. Have you ever been convicted of, or pled guilty or no contest to, any felony or crime involving a child, youth, or vulnerable adult? ______yes ______no
If yes, please explain: ______
9. Have you ever been found responsible or guilty in any court for neglect or abuse of a child, youth, or vulnerable adult? ______yes ______no
If yes, please explain: ______
10. As a Saint James volunteer, do you agree to observe all Church policies regarding work with children and/or youth? ______yes ______no
11. Have you read, and do you understand and agree to abide by, the "Child and Youth Safety Policy?" ______yes ______no
12. If asked, will you complete the forms necessary for a criminal background check? ______yes ______no
13. Do you consent to background inquiries by Saint James to references named by you and any other persons, or to verify any information supplied by you? ______yes ______no
25 14. Do you authorize references contacted by Saint James in conducting background checks to speak freely to callers from the Church inquiring about background checks and release such persons from liability arising out of their communications about you with Church representatives?
______yes ______no
______Volunteer Signature Date
26 Attachment C: CHILD AND YOUTH VOLUNTEER APPLICATION- SHORT FORM Saint James Lutheran Church, West St. Paul, MN
This form is to be completed by Saint James Lutheran Church volunteers annually, after they have completed a Child and Youth Volunteer Application form within the last 5 years.
I have read the Child and Youth Safety Policy. Yes ______No______
The last time I volunteered with a child or youth activity at Saint James was: ______. (Date)
I verify that the information that I provided on the Child and Youth Volunteer Application dated ______is still correct.
If any information is no longer correct, please provide the currently correct information: ______
______Volunteer Printed Name
______Volunteer Signature Date
Address: ______Phone:______Email Address: ______
27 Attachment D: VOLUNTEER DRIVER INFORMATION FORM Saint James Lutheran Church, West St. Paul, MN
This form is to be completed by all Saint James staff and volunteers who will be driving children or youth for activities sponsored by the Church.
Full Name:
______First Middle Last
Address: ______
Date:______
Are you 25 years of age or older? ______yes ______no
Phone:______Email Address: ______
Driver’s License Number: ______Expiration Date: ______
Describe all traffic violations during the past five years: ______
Vehicle to be driven (if not rented by Saint James)
Model and Make: ______Year: ______
License Plate: ______
28 Registration Expires: ______
State Issuing License Plate:______
Vehicle Owner:______
Insurance Company: ______
Policy Number: ______Expiration Date:______
I agree to the following: ● I have read and agree to follow the Children and Youth Safety Guidelines and Policy. ● I will wear my seat belt and will require all passengers to wear their seat belts at all times. ● I will drive in a safe and responsible manner and will obey posted speed limits and all other driving and traffic laws. ● If requested, I will complete the forms necessary for a driving record and/or criminal background check. ● I will promptly submit an updated version of this form if my driver’s license is revoked or suspended, if I plan to use a vehicle other than that described above, or if the insurance information for the vehicle I plan to use changes. ● I will not text while driving or use my cell phone while the vehicle is moving.
______Signature Date
29 Attachment E: CHILD AND YOUTH SAFETY POLICY INCIDENT REPORT FORM SUSPECTED ABUSE OR BEHAVIOR MISCONDUCT Saint James Lutheran Church, West St. Paul, MN
Please complete the following to the best of your ability. A separate form must be completed for each child or youth involved in order to keep the information confidential.
Date of Incident: ______Time of Incident: ______
Name of child/youth involved: ______
Location of incident: ______Name of event: ______Person in charge of activity/event: ______
Person in charge of child/youth at activity/event: ______
Name of person(s) who *reported/witnessed the incident: *Reporters may choose to remain anonymous. Name: ______Phone: ______Name: ______Phone: ______Name: ______Phone: ______Please describe the incident as seen/heard as accurately as possible: ______
Please describe actions taken: ______(Use back of this form or additional sheets if more space is needed.)
30 Attachment F: PERMISSION TO OBTAIN BACKGROUND CHECK FORM Saint James Lutheran Church, West St. Paul, MN
Permission to Obtain a Background Check This form authorizes the church to obtain background information and must be completed by the applicant. The church must keep this completed form on file for at least three years after requesting a background check.
I, the undersigned applicant (also known as “consumer”), authorize Saint James Lutheran Church, through its independent contractor to procure background information (also known as a “consumer report and/or investigative consumer report”) about me.
This report may include my driving history, including any traffic citations; a social security number verification; present and former addresses; criminal and civil history/records; and the state sex offender records.
I understand that I am entitled to a complete copy of any background information report of which I am the subject upon my request to Saint James Lutheran Church, if such is made within a reasonable time from the date it was produced.
I also understand that I may receive a written summary of my rights under the Fair Credit Reporting Act.
Signature: ______Date: ______
PLEASE PRINT LEGIBLY AND COMPLETE ALL LINES. Print Name:______LAST FIRST MIDDLE
Other Names Used (alias, maiden, nickname):
______
Social Security Number: ______Date of Birth: ______Current Address: ______
31 Saint James Lutheran Church Child/Youth Ministry Universal Permission Form
Child/Youth Full Name: ______ Nickname: ______Male/Female: ______
Birthdate: ______Baptism Date: ______
Address: ______
Home Phone: ______
Cell Phone(s): ______
Email Address(es): ______
Parent/ Guardian Name(s): ______ ______
Address (if different from above): ______
Home Phone (if different from above): ______
Cell Phone (if different from above): ______
Alternate Phone Numbers (e.g. work): ______
Emergency Contacts
Name: ______Relationship: ______
Phone: ______
Name: ______Relationship: ______
Phone: ______
PARENTAL CONSENT- This form must be reviewed and re-signed annually in September. I have received a copy of the SJLC Children and Youth Policy and I give permission for my child to attend and participate in Saint James Lutheran Church children/youth ministry activities, events, and retreats, during the dates covered in the document. I understand that attending Saint James Church children/youth activities is a privilege and I accept full responsibility for my child’s and my own behavior.
______Signature of Parent/Guardian Date
______Signature of Parent/Guardian Year 2 Review Date
______Signature of Parent/Guardian Year 3 Review Date
32
Saint James Lutheran Church Child/Youth Ministry Transportation Permission Form
CHILD/YOUTH FULL NAME: ______
EARLY RETURN HOME POLICY: Should it be necessary for my child or youth to return home due to medical reasons, disciplinary action or otherwise, I shall assume all transportation costs and responsibility.
PARENTAL PERMISSION: I give permission for my child/youth to ride in any vehicle driven by an approved and licensed ADULT chaperone while attending and participating in activities sponsored by Saint James Lutheran Church. My child/youth and I understand that SEAT BELTS MUST BE WORN AT ALL TIMES during transportation.
This form must be reviewed and re-signed annually in September.
______Signature of Parent/Guardian Date
______Signature of Parent/Guardian Year 2 Review Date
______Signature of Parent/Guardian Year 3 Review Date
33 Saint James Lutheran Church Child/Youth Ministry Annual Medical Permission Form
This form must be completed annually and reviewed prior to off-site events/mission trips.
CHILD/YOUTH FULL NAME: ______ Birthdate: ______Male/Female: ______
PARENT/GUARDIAN INFORMATION Name(s): ______ ______
PRIMARY CARE PHYSICIAN Name: ______Phone: ______Name of Practice: ______Date of last Tetanus shot (required): ______
INSURANCE INFORMATION Medical Insurance Company: ______Phone: ______Policy Holder’s Name (please print): ______Policy Number: ______Group Number: ______PLEASE ATTACH A COPY OF BOTH THE FRONT AND BACK OF YOUR INSURANCE CARD.
MEDICAL CONDITIONS Please answer in detail if applicable or write N/A (not applicable).
1. List child’s medical conditions (e.g. asthma, diabetes, epilepsy).
2. List any allergies (drug/medicine, food, and/or environmental) and the severity and type of reaction.
3. Please explain any other pertinent information about the participant (physical, behavioral, or emotional) that would be important for staff/volunteers to know.
34 Child/Youth Ministry Annual Medical Permission Form- page 2
MEDICATIONS List all medications the child/youth will take during any activity, event, mission trip, retreat, and the like. This includes any prescription, non-prescription medications, herbal supplements, and vitamins.
Any child/youth under the age of 18 is required to give ALL MEDICATIONS to the staff leader, in their original containers with complete dispensing instructions before the start of the event. Children/youth are permitted to carry only “as needed” medications.
Medication Treatment for Dose Dispensing Other Name Instructions Information
Over-the-Counter Medication Permission Do you give permission for your child/youth to be given over-the-counter medication as needed and as directed on the label, to treat non-emergency medical conditions that do not require a doctor or hospital visit such as a minor headache, stomachache, or allergic reaction (e.g. Tylenol, Advil, antacids, Benadryl) while at a youth ministry event?
No. Contact me or get medical help if my child has any minor medical concerns.
______Parent Signature Date
Yes. I give permission for an adult youth leader to give my child approved over-the-counter medications as directed on an as needed basis to treat non-emergency medical conditions.
______Parent Signature Date
PERMISSION TO TREAT CHILD/YOUTH OR PARENT Should my child/youth, or I, become injured or ill during a Saint James activity, I give permission for medical personnel to provide medical treatment as required for my child/youth or for my own health and safety. I accept full responsibility for all costs incurred.
______Parent Signature Date
35 Saint James Lutheran Church Child/Youth Ministry Media Use Permission Form
Child/Youth Full Name: ______
After each statement, please indicate yes or no, sign, and date. I give Saint James Lutheran Church permission to communicate with my child/youth via email, text, Twitter, and Facebook.
No. ______Parent Signature Date
Yes. ______Parent Signature Date
I give Saint James Lutheran Church the right and permission to use my child/youth’s photograph, audio/video, and/or created works of art in the following manner: Church websites, bulletins, newsletters, invitational brochures, mailings to children/youth, and church bulletin boards.
No. ______Parent Signature Date
Yes. ______Parent Signature Date
I hereby release Saint James Lutheran Church, its employees, agents, and any other designee from liability for any violation of any personal or proprietary right I have in such use. I understand that neither my child/youth’s name nor any other personal information will be available to the public. My agreement to this release is voluntary. I understand that I may revoke my permission at any time, by giving written notice to: Saint James Evangelical Lutheran Church Visual Media Parental Permission Form 460 West Annapolis Street West Saint Paul, MN 55118
Upon such notification, Saint James Lutheran Church agrees not to use any visual media and/or creative work of art pertaining to or composed by my child.
This form must be reviewed and re-signed annually in September. ______Signature of Parent/Guardian Date
______Signature of Parent/Guardian Year 2 Review Date
______Signature of Parent/Guardian Year 3 Review Date
36 Appendix
Protecting Children and Youth in Emergency and Unsafe Situations
Allergy Alert and Diabetic Reactions Some children/youth have allergic and diabetic reactions that are potentially life threatening. This should be noted on the Emergency Medical Form. All Church Personnel and volunteers need to be aware of which children/youth are at risk and take all reasonable steps to keep them safe.
Symptoms of an Allergic Reaction- Call 911 immediately Use Epipen if directed on medical form. ● Any change in breathing patterns ● Sudden redness on face, neck, or hands ● Sudden listlessness or paleness ● Sudden onset of itching, coughing, sneezing; or an increase in coughing ● Swelling or puffiness anywhere on the child’s body
Symptoms of Diabetic Reaction Hypoglycemia is when the blood glucose level is too low. People are more likely to have hypoglycemia (also called low blood sugar) if they don't eat enough, if they take too much glucose-lowering medicine (such as insulin), or if they exercise more than usual.
You should suspect hypoglycemia (low blood sugar) if the child/youth feels: ● Extremely hungry ● Shaky ● Sweaty ● Weak ● Drowsy ● Dizzy
Follow directions on the medical form and contact the parent/guardian.
Symptoms of Severe Hypoglycemia- Call 911immediately ● Confusion ● Loss of consciousness (passing out) ● Seizures
Symptoms of Diabetic Ketoacidosis- Call 911immediately ● Belly pain ● Nausea or vomiting ● Deep, fast breathing ● Extreme drowsiness or confusion ● Loss of consciousness (passing out)
37
BASIC FIRST AID
Use latex gloves or other barriers to protect yourself from others' bodily fluids.
When someone is seriously hurt, have someone call 911 or seek medical help and begin care for the victim immediately.
1. CALL 911 and send for an AED –if available Call Emergency Services. Call for help or tell someone else (a specific person, if possible) to call for help as soon as possible. If you are the only person on the scene, try to establish breathing or begin CPR before calling for help, and do not leave the victim alone for an extensive amount of time. Use an AED (automated external defibrillator). If an AED is available in the immediate area, use it as soon as possible to jump-start the victim's heart 2. Evaluate the situation. Are there things that might put you at risk of harm? Are you or the victim threatened by fire, toxic smoke or gases, an unstable building, live electrical wires, or other dangerous scenario? Do not rush into a situation where you could end up as a victim yourself. If approaching the victim will endanger your life, seek professional help immediately. They have higher levels of training and know how to handle these situa- tions. Avoid moving the victim unless they are in immediate danger. Moving a victim will often make injuries worse, especially in the case of spinal cord injuries. 3. TAP & SHOUT—Determine responsiveness. If a person is unconscious, try to rouse them by gently tapping them and speaking to them loudly. If no response—check for breathing. 4. LOOK, LISTEN, & FEEL—Check for breathing for 5-10 seconds. Look for the victim's chest to rise and fall, listen for sounds of breathing (place your ear near the nose and mouth, and feel for breath on your cheek. If the victim is coughing or breathing normally, do not perform CPR. If the victim or person is not breathing begin chest compressions & attach AED if available and follow instructions for the AED. 5. CHEST COMPRESSIONS– Quickly but gently place the victim on his or her back. Place the heel of one hand on the victim's breastbone, exactly between the nipples. Cover with your other hand. Position your body directly over your hands, so that your arms are straight and somewhat rigid. Perform 30 chest compressions. Press down with both hands directly over the breastbone to perform a compression, which helps the heart beat, pumping blood to vital organs, including the brain. 6. AIRWAY & BREATHING- Make sure the airway is open. Place your hand on the victim's forehead and two fingers on their chin and tilt the head back to open the airway. If you suspect a neck injury, pull the jaw forward rather than lifting the chin. If jaw thrust fails to open the airway, do a careful head tilt and chin lift. Give two rescue breaths (optional). The American Heart Association no longer considers rescue breaths necessary for CPR, as the chest compressions are more important. Keeping the air- way open, take the fingers that were on the forehead and pinch the victim's nose closed. Make a seal with your mouth over the victim's mouth and breathe out for about one second. Make sure you breathe slowly, as this will make
38 sure the air goes in the lungs and not the stomach. If the breath goes in, you should see the chest slightly rise and also feel it go in. Give a second rescue breath. If the breath does not go in, re- position the head and try again. If it does not go in again, the victim may be choking. Do abdominal thrusts (the Heimlich Maneuver) to remove the obstruction. Repeat the cycle of 30 chest compressions. If you're also doing rescue breaths, keep doing a cycle of 30 chest compressions and 2 rescue breaths. 7. CONTINUE CPR until someone takes over for you, emergency personnel arrive, you are too exhausted to continue, an AED is available for immediate use, or signs of life return.
Choking – Make sure the person is choking.
Ask the person, "Are you choking?". If the person can respond to you verbally, wait. Someone who is truly choking will not be able to speak. If they can speak, cough, breathe, or cry, the obstruction is partial. It is important that you do not use back blows on a person who has partial airway obstruction because there is a risk of lodging the previously semi-loose object even more deeply, potentially causing a total obstruction. If the person responds: Reassure the person. Encourage the person to cough. Do not use back blows. Keep monitoring the situation until they can breathe & speak normally. Call an ambulance if the obstruction is not relieved, or you can hear wheezing or noisy breathing.
1. If the person cannot respond, shout for help. If there is someone nearby, tell him to call 911.-If the person is conscious, communicate your intent to perform first aid. It's best to make sure that someone who is conscious knows what you plan to do. 2. Administer up to 5 back blows using the heel of your hand. Take the bottom part (heel) of your hand and deliver 5 separate forceful strikes between the person's shoulder blades. 3. If the back blows fail, perform 5 abdominal thrusts. Get behind the victim. Wrap your arms around his waist. Take the underside of one fist and place it near the middle of the per- son's abdomen, with the thumb-side against the abdomen, just above the navel and below the breastbone. Grasp that fist in your other hand. Give up to 5 separate, inward and upward thrusts. Continue until the obstruction is dislodged - check after each thrust. Stop if the victim becomes unconscious. 4. If the obstruction has not been relieved, alternate between 5 back blows and 5 ab- dominal thrusts until the object becomes unstuck. 5. Make sure the object is completely gone. If the person is able, ask the victim to spit it out and breathe without difficulty. Perform a finger sweep on an unconscious or incapacitated person to remove the object from his mouth. Grasp the person's tongue and lower jaw and lift to open his mouth. Sweep the object out. 6. Check to see if normal breathing has returned. Once the object is gone, most people will return to breathing normally. If normal breathing has not returned or if the person is unconscious, check the mouth and remove any visible solid obstruction and begin cardiopulmonary resuscitation (CPR). There may be some resistance to
39 inflations until the object is dislodged. Alternate between abdominal thrusts, checking the airway, and performing rescue breathing until help arrives. 7. Treat bleeding, shock, and other problems as needed. After you have established that the victim is breathing and has a pulse, your next priority should be to control any bleeding. Particularly in the case of trauma, you should take steps to control or prevent shock. .
Bleeding – Apply direct pressure on a wound with clean bandages or improvise with a shirt or towel. Do not stop applying pressure, but quickly replace soaked bandages, otherwise the victim may lose too much blood. If a person is impaled on an object, do not remove it unless it is obstructing an airway. Removing the object is likely to cause additional injuries and increase the severity of bleeding. Avoid moving the person. If you must move them, you may shorten and secure the object
Shock – Look for signs of shock. Treat this quickly and get help because it can be deadly. Signs of shock include; pale, cold, clammy skin (cool to the touch, and sweaty), rapid pulse, sweating, nervousness, agitation, disorientation/confusion, giddiness, thirst, bleeding/blood loss, rapid breathing, gasping for air, blue-tinged skin (especially lips) or fingernails, nausea or vomiting, weakened pulse, dizziness/fainting.
IF YOU SUSPECT SHOCK—CALL 911
1. Calmly and reassuringly communicate with the victim if he or she is conscious. 2. Loosen clothing, especially constricting clothing around the neck, waist, and chest. 3. Lay the victim on his back, and elevate his legs about a foot. This is called the "shock position", and facilitates blood flow to the organs and brain. Make sure that the legs are higher than the heart. Do this only if it does not cause further injury. You should not move someone to this position if he has suffered significant injuries to the legs, neck, head or spine. Do not put a very weak or unconscious victim on his back. Instead, lay him on his side in the recovery position. This will allow the mouth to drain in case of vomiting and pre- vent the tongue from blocking the airway. 4. Maintain normal body temperature. You don't want the victim to get too hot or too cold. If it is cold, remove wet clothing and place an insulating barrier between the victim and the ground, if available, to decrease body heat loss (body heat is lost quickly through cold ground). A blanket, jacket, or a large towel will help. Wrap the victim in a rescue blan- ket or cover them with any available covering to keep them warm. If it is hot, move the victim to a shaded area and keep him out of the sun. Remove restrictive clothing if you have not already done so. 5. Watch for vomiting. If the victim vomits, tilt their head to the side and clear their airway. Do not move someone's head if they could have a head/spine injury. Instead, log-roll their head and body as one unit (you'll need at least two people to do this effectively).
40 6. Treat the underlying injury. Do your best to stop bleeding, stabilize fractures, or take other steps to prevent the victim from getting worse. 7. Keep the victim warm and comfortable until medical help arrives. Try to keep the victim calm; speak to the victim in comforting tones. Treat any injuries that you are able to competently treat, and observe anything which may be helpful to the emergency responders. 8. Continue to monitor the vital signs - level of response, pulse and breathing. 9. If unconsciousness occurs, keep the airway free, check breathing and be ready to give chest compressions and rescue breaths if required. Also, as a reminder, you can refer to the word: WARTS. This stands for warmth, ABC's (airway, breathing, circulation), rescue breathing (CPR) followed by chest compressions, Treatment for any injuries the victim might have, and “Sideline” (or recovery position) where you lay the victim on his/her side if throwing up (etc).
Burns – Treat first and second degree burns by immersing or flushing with cool water (no ice). Don't use creams, butter or other ointments, and do not pop blisters. Third degree burns should be covered with a damp cloth. Remove clothing and jewelry from the burn, but do not try to remove charred clothing that is stuck to burns. Seek medical help immediately.
Head Injury – If the victim has suffered a blow to the head, look for signs of concus- sion. Common symptoms are: loss of consciousness following the injury, disorientation or memory impairment, vertigo, nausea, and lethargy. Seek medical help immediately.
Spinal Injury Victim – Call 911. If you suspect a spinal injury, it is especially criti- cal that you not move the victim's head, neck or back UNLESS THEY ARE IN IMMEDIATE DANGER. You also need to take special care when performing rescue breathing or CPR.
WHEN TO SEEK PROFESSIONAL HELP
If youth are involved in illegal, dangerous, harmful and/or destructive behaviors to them- selves or others, it is important for adults to seek professional help for youth and families.
On the following pages are some helpful assessment tools for some issues youth may be dealing with.. If possible, do not try to handle difficult situations alone, but always seek help from the church Pastors or Youth Director to safeguard youth and yourself.
SUICIDE
41 If someone has been thinking about suicide, and if they have a plan about how to do it, and if they have access to the things they will use to hurt themselves like a gun, razor, drugs, nearby cliff or bridge, and if they have little hope for a future the odds are they will attempt suicide & professional help is needed immediately.
DO NOT LEAVE THEM ALONE. CALL THE NEAREST HOSPITAL AND ASK TO TALK TO AN ATTENDING PHYSICIAN –TELL THEM THAT YOU HAVE SOMEONE WHO IS HIGHLY SUICIDAL.
QUESTIONS TO ASK SOMEONE WHO MAY BE SUICIDAL:
1. Have you been thinking about hurting yourself? 2. How would you hurt yourself? 3. Do you have access to the things you need? What are they? 4. Have you ever tried to commit suicide before? How did you do it? 5. Has anyone in your family committed suicide or tried to do it? 6. Do you think you will try to commit suicide soon? 7. What has been keeping you alive so far? 8. What do you think your future looks like?
DEPRESSION
Depression varies from person to person, but there are some common signs and symptoms. It’s im- portant to remember that these symptoms can be part of life’s normal lows. But the more symptoms you have, the stronger they are, and the longer they’ve lasted—the more likely it is that you’re deal- ing with depression. When these symptoms are overwhelming and disabling, that's when it's time to seek help.
COMMON SIGNS AND SYMPTOMS OF DEPRESSION
● Feelings of helplessness and hopelessness; a bleak outlook—nothing will ever get better and there’s nothing you can do to improve your situation. ● Loss of interest in daily activities; no interest in former hobbies, pastimes, social activities, or sex. You’ve lost your ability to feel joy and pleasure. ● Appetite or weight changes; i.e. significant weight loss or weight gain—a change of more than 5% of body weight in a month. ● Sleep changes. Either insomnia, especially waking in the early hours of the morning, or oversleep- ing (also known as hypersomnia). ● Anger or irritability. Feeling agitated, restless, or even violent. Your tolerance level is low, your temper short, and everything and everyone gets on your nerves. ● Loss of energy. Feeling fatigued, sluggish, and physically drained. Your whole body may feel heavy, and even small tasks are exhausting or take longer to complete. ● Self-loathing. Strong feelings of worthlessness or guilt. You harshly criticize yourself for perceived faults and mistakes.
42 ● Reckless behavior. You engage in escapist behavior such as substance abuse, compulsive gam- bling, reckless driving, or dangerous sports. ● Concentration problems. Trouble focusing, making decisions, or remembering things. *Unexplained aches and pains. An increase in physical complaints such as headaches, back pain, aching muscles, and stomach pain.
CUTTING AND SELF-HARM/INJURY
Self-harm is a way of expressing and dealing with deep distress and emotional pain. As counterintuitive as it may sound to those on the outside, hurting yourself makes you feel better. In fact, you may feel like you have no choice. Injuring yourself is the only way you know how to cope with feelings like sadness, self-loathing, emptiness, guilt, and rage.
The problem is that the relief that comes from self-harming doesn’t last very long. It’s like slapping on a Band-Aid when what you really need are stitches. It may temporarily stop the bleeding, but it doesn’t fix the underlying injury. And it also creates its own problems.
If you’re like most people who self-injure, you try to keep what you’re doing secret. Maybe you feel ashamed or maybe you just think that no one would understand. But hiding who you are and what you feel is a heavy burden. Ultimately, the secrecy and guilt affects your relationships with your friends and family members and the way you feel about yourself. It can make you feel even more lonely, worthless, and trapped.
SIGNS AND SYMPTOMS OF CUTTING AND SELF-HARM
Self-harm includes anything you do to intentionally injure yourself. Some of the more common ways include:
● Cutting or severely scratching your skin ● Burning or scalding yourself ● Hitting yourself or banging your head ● Punching things or throwing your body against walls and hard objects ● Sticking objects into your skin ● Intentionally preventing wounds from healing ● Swallowing poisonous substances or inappropriate objects
Self-harm can also include less obvious ways of hurting yourself or putting yourself in danger, such as driving recklessly, binge drinking, taking too many drugs, and having unsafe sex.
EATING DISORDERS
43 An eating disorder is marked by extremes. A person (female or male) with an eating disorder experi- ences severe disturbances in eating behavior, such as extreme reduction of calorie intake, purging behaviors, extreme overeating, and/or extreme distress about body weight and shape.
Eating disorders are real, serious, complex illnesses that cause severe harm and can be deadly. Fortunately, they are treatable. Like schizophrenia or diabetes, eating disorders are not a “choice,” “fad,” or “phase.” A person can have more than one eating disorder at the same time. These disorders are also more prevalent than many people realize.
EATING DISORDER ASSESSMENT TOOL
How can you tell if someone has a problem with food or eating? Here’s a simple Self Scoring Assessment Tool. Ask the person to answer these 6 questions honestly:
1. Do you feel like you sometimes lose or have lost control over how you eat? 2. Do you ever make yourself sick because you feel uncomfortably full? 3. Do you believe yourself to be fat, even when others say you are too thin? 4. Does food or thoughts about food dominate your life? 5. Do thoughts about changing your body or your weight dominate your life? 6. Have others become worried about your weight?
In this informal survey, 2 or more "yes" answers strongly indicate the presence of disordered eating. Adapted from the Scoff Questionnaire by Morgan, Reid & Lacy-BMJ, 1999.
PHYSICAL, MENTAL OR SEXUAL ABUSE & NEGLECT
If you suspect a youth or anyone is being abused, please refer to the CHILDREN AND YOUTH MINISTRY GUIDELINES AND POLICIES handbook. Physical abuse is the infliction of injury by another person. Physical abuse can happen to both children and adults of either gender. The injuries can be inflicted by punching, kicking, biting, burning, beating, or use of a weapon. Physical abuse can result in bruises, burns, poisoning, broken bones, and internal hemorrhages.
Mental abuse includes threatening the victim with violence, harassing or bullying them, denying the victim access to others, confining the victim to a place including their home, or destroy- ing the victim's property. It also includes motivating others through fear, intimidation, & misuse of authority or power.
Sexual abuse of a child refers to sexual behavior between an adult and child or between two children, one of whom is forcefully dominant or significantly older. Sexual behaviors
44 include unwanted or inappropriate touching of the body while the victim is either dressed or undressed. Sexual abuse is also harassment, exposure to pornography and rape.
Neglect is a condition that occurs when a parent or guardian fails to provide minimal physical and emotional care for a child or other dependent person.
ALCOHOLISM & DRUG ABUSE
Substance abuse can simply be defined as a pattern of harmful use of any substance for mood-altering purposes . Substance abuse of over the counter medication, prescription medication, illegal drugs, alcohol or other harmful substance is usually used as a coping mechanism for life’s issues. After treatment, many people will return to substance abuse or another form of addictive or harmful behavior unless their underlying issues are resolved or they have gained better coping skills to deal with issues in life that we all encounter in one form or another.
ANXIETY & PANIC ATTACKS
Anxiety and Panic attacks are actual medical conditions and are more common than you think. For those experiencing anxiety or having a panic attack the situation is very real, very difficult, and sometimes impossible to control. Never dismiss their fear as unnecessary and never ask them to calm down, as it may only escalate the situation.
What can you do to help:
● Stay calm yourself and practice slow deep breaths. Don’t let the situation alarm you. Your ability to stay in control will help to stabilize and sometimes de-escalate a very scary situation for the individual. ● Stick around. The best thing you can do to help with an anxiety or panic attack is to stay and help someone ride it out. Most panic attacks begin to decrease in 20 to 30 minutes, especially if the trigger of the anxiety is removed. ● Do your best to be understanding, positive, and encouraging. Ask what is causing the anxiety or panic. Remove the cause if possible. Letting the individual in distress talk freely about the upset or asking what things they have found that have helped them in these situations in the past can help. For example: favorite diversions, enjoyable activities, favorite places, things that comfort them, etc.
CRIME PREVENTION & GANGS
Why do youth get involved with crime or gangs? The reasons are different for everyone. Here are some reasons for gang membership. Some youth are drawn by parties, girls and
45 drugs. Some are looking for respect and power. Some find a feeling of caring and attention in a gang. It becomes almost a family to them. Some want to make money to help out at home or to have nice clothes, etc. Some join for self-protection because they are picked on by other gang members. Some grow up in a neighborhood where it is almost a way of life. Most have some real or imagined problem at home that makes them prefer the streets. Some gang members are addicted to drugs. The problems at home can become worse because parents don't know how to cope with their addiction.
46 EMERGENCY CONTACTS & CRISIS HOTLINE PHONE NUMBERS
Dial 91l for immediate medical assistance or an ambulance
Saint James Lutheran Church- 651-457-9232 (Ask to speak with the Pastor on call– inform them it is an emergency)
Saint James Youth Director- Terese Thune (cell phone) 651-336-2117
24/7 National Suicide Crisis Hotlines: 800-SUICIDE or 800-784-2433 or 1-800-273-TALK
24/7 Suicide /Crisis Hotline Twin Cities MN: 612-379-6363 or 612-379-6377
Cutting & Self Injury- S.A.F.E. Alternatives:1-800-366-8288
National Domestic Violence Hotline: 1-800-799-SAFE (7233)
Drug & Alcohol Abuse
MN Adult & Teen Challenge: 612-Freedom or 612-373-3366
National Eating Disorders Association Helpline: 1-800-931-2237
Available 24/7, 365 days a year, this organization helps people with eating disorders and other mental health issues by connecting callers with trained crisis volunteers who will provide confidential advice, support, and referrals if needed.
Eating Disorders -Emily Program: 1-866-916-3280
The United Way’s 211.org: Call 2-1-1
The hotline is intended for anyone living in North America who has any type of crisis or who needs help locating specific resources, including information and referrals for eating disorder treatment. Available 24/7, it can offer information and referrals to treatment organizations in your area.
Crisis Textline: Text CONNECT to 74174
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