CONFERENCE BROCHURE November 2012 – October 2013

Barefoot Conferencing

Mountain Room Sentinel Room

The Chapmans Peak Beach Hotel is situated at the foot of the world famous Chapmans Peak Drive, just a stone’s throw from Beach. The hotel is only a 20 minute drive from and 40 minute drive from Cape Town International Airport.

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Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected]

CONFERENCE FACILITIES

SENTINEL ROOM

• First floor venue accommodating up to 30 delegates. • The Sentinel Room leads onto a Private deck overlooking the bay, ideal for tea and coffee breaks and pre-dinner drinks.

MOUNTAIN ROOM

• A smaller conferencing room, which can also be used as a breakaway room or for smaller conferences or meetings. • Ideal for boardroom or u-shape meetings.

PALM ROOM

• A smaller room, can be used as a breakaway room, or as a boardroom for executive meetings.

Conference Capacities & Rates

FULL Day Conference Package, including: . Venue Hire . Standard equipment and stationery . Undercover Parking . On arrival tea /coffee with pastries . Mid morning tea / coffee break with a snack . 2-Course Lunch . Mid afternoon tea / coffee break with biscuits . Water & mints Equipment included in the day conference package: . Screen (1) in the Sentinel Room . 1 Flipchart with pad and pens (1) . 1 White board with markers (1) . 1 DVD Player (on request) (1) . TV (on request) (1) . WIFI in the conference room Excludes: . Data Projectors

R350 per delegate

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Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected]

NUMBER OF DELGATES PER CONFIGURATION 1 3 4 5 Conference Room U-Shape Boardroom Classroom Theatre Sentinel 24/30 26 30/40 60 Palm N/A 12 Mountain 12 N/A

ACCOMMODATION

Accommodation Low Season High Season May - Oct Nov - April NEW WING 22 Rooms Luxurious Rooms PRICES ON REQUEST PRICES ON REQUEST 14 of these rooms available as TWIN ORIGIANL WING 10 Comfortable Single Rooms PRICES ON REQUEST PRICES ON REQUEST No Tel / No Air Con / No TV / No Safes

Mountain View Rooms

Sea View Rooms

Original Wing Rooms 3

Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected]

CONFERENCE Set Menu – SAMPLE CHOICES The maximum number for set menus is 15 guests Menu choices subject to change without notice and Chef selection

Starters Main Course Sample choices Sample choices

Freshly Baked Ciabatta Hake Lightly Battered Hake with Tartare Mayo ------Grilled Fish of the Day Soup of the Day 200g Fish of the day, drizzled with Lemon Garlic Butter, served with French Fries With home-made Ciabatta bread Beef Prego Crab salad 200g sirloin steak, grilled with piri-piri sauce and served on a Portuguese roll with chips Shredded lettuce and cucumber with a mayo dressing Chicken Stir Fry

Tangy chicken strips with veg stir fry Carpaccio of Beef Thinly sliced rare beef with parmesan cheese Prawn & Chorico Kebab De-shelled prawns and spicy Portuguese sausage, served on a bed of rice with a lemon, coriander garlic dressing Butternut and beetroot Salad Roasted butternut and beetroot on a bed of lettuce Chicken Prego and a balsamic dressing Chicken breast fillet, grilled with piri-piri sauce and served on a Portuguese roll with chips Greek Salad Crisp lettuce with tomatoes, olives & feta cheese Grilled Sirloin Grilled Sirloin Steak with a Pepper Sauce served with French Fries Sweet Chilli & Cheese Rissoles (4) Cheese rissoles served with a sweet chilli sauce Piri-Piri Chicken ½ a chicken cooked Portuguese style

At the end of Lunch Vegetarian Option To be requested at time of reservation

Coffee / Tea

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Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected]

Conference Buffet Lunch Menu

The minimum number for buffet lunch menus is 20 guests. Menu choices subject to change without notice Starters Freshly Baked Ciabatta Fresh Garden Salad

Soup of the day

Mains (Choice of 3) Grilled linefish with lemon, chive and caper butter sauce Chicken schnitzel with mushroom veloute Roasted Beef with peppercorn cream Grilled chicken fillet with laksa sauce, lemon and fennel gremolata Malay Vegetable Curry Home roasted chicken with lemon and thyme Beef stroganoff in a paprika cream with peppers Lightly Battered Hake with a Tartare Mayo Thai Chicken Curry Lamb curry with turmeric raisin rice Accompaniments Chef’s selection to compliment main course Sautéed vegetables with basil pesto Savory rice Buttered seasonal vegetables Baby parsely potatoes At the End of Lunch Coffee / Tea

PLEASE NOTE: • This brochure valid until 31st October 2013 • Final numbers are required 48 hours prior to the function - we will cater for that number and charge accordingly. • All prices are inclusive of VAT and are subject to change without notice. • Vegetarians can be catered for, please advise exact numbers 48 hours prior to the function. • Please note our kitchen is neither Kosher nor Halaal. Conference Finger Menu

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Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected]

Please select five savoury items and one sweet item. Savoury Items Sweet Items • Tomato Brushetta • Home Made Brownies • Red Onion and Tomato Tartin • Asst Danish Pastries • Open Finger Sandwiches • Lemon Curd Pie • Mini Wors Rolls • Amaretti Chocolate Tart • Mini Prego Rolls • Koeksisters • Mini Home-Made Burgers • Mini Ice Creams • Mini Pitta Pockets with Lamb and Aubergine • Mini Pitta Pockets filled with Marinated Aubergines • Fish Cakes • Satay Chicken • Grilled Vegetable Skewers • Greek Meat Balls • Asst Hot Snacks: Samoosas, Spring rolls, Sausage Rolls & Mini Pies All above food items subject to availability

Additional Services Out-sourced • Audio Visual Equipment Rental • Team Building Activities: (out sourced) o Sand Building Competitions o Barefoot Conferencing – start your day with a stroll on the beach across the road from the hotel o Beach Activities o Sunset Cruises o Seal Island Cruise o Wine Tasting o Treasure Hunts o Hout Bay Adventure o Hout Bay Power Boats o Hout Bay Amazing Race • Delegate Gift Bags

All the above are charged additionally. Please let us know which services you would be interested in and we are happy to quote for you.

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Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected]

Terms & Conditions Chapmans Peak Hotel reserves the right to amend its rates, policies, terms and conditions for bookings, without prior notice. Payment Any amount due to the Chapmans Peak Hotel will be payable as follows: • A 50% deposit together with a signed copy of this agreement will be required in order to confirm the booking. • The balance of the account, including the bar estimate, is required seven days before the conference/ function, when you confirm your numbers. Extras to be settled within ten days after the event. • Any bookings made between one and 30 days prior to service requires full payment, unless otherwise authorized. • Should the deposit/pre-payment not be received within the time-frame specified, Chapmans Peak Hotel reserves the right to cancel the reservation. • During periods of high demand we may require full pre-payment. Cancellation Policy • 7 days or less: 100% cancellation fee will be charged. • Between 8 & 14 days: 50% cancellation fee will be charged. • In the event that your function is cancelled, a full refund will be granted, provided the hotel receives written notification within 60 (sixty) days of your function. Thereafter any deposits will be subject to reasonable cancellation charges. • Please note that all refunds are subject to commission and/or bank charges . • No shows / Late arrivals/early departures: no refunds will be given for meals or services not taken up. Liability • The client shall be responsible for any damage caused to the allocated rooms, furnishings, utensils and equipment therein, by any act or omission of the client or guests/employees of the client . • Chapmans Peak Hotel will not be held liable for any loss or damage resulting from the presence of our guests, or their respective properties on the hotels premises. The client hereby indemnifies Chapmans Peak Hotel against any claims, in lieu of negligence that might be brought against it. • Whilst every precaution will be taken to ensure the safeguarding of your belongings, Chapmans Peak Hotel will not be liable for loss or damage to any property whatsoever. Other • Number of delegates should be confirmed in writing 1 week prior to the conference. Should there be a change in numbers, the final number of delegates must be confirmed 72hrs prior to the conference, we will cater for that number and charge accordingly. • Day conferences must end at 12h30 / 17h00 and evening functions at 23h00. If extra set up or breakdown is required, an additional fee will be charged. For functions that continue after midnight, 00h00 hours, a charge of R 3,000 per hour will be levied. • Should your conference / function take place on a Sunday or a public holiday, a surcharge of R 3,000 per day is applicable. • Please indicate whether any special or extra equipment is required. • If there are any time constraints, vegetarians or disabled guests please advise 72 hrs prior so that we are able to accommodate them to our best ability. • Please note that beverages and service charge during lunch are not included in the package and will be charged on consumption. • We will endeavour to fulfil requests for specific rooms, although we cannot guarantee this. • Free parking is available on site on a ‘first-come, first-serve’ basis and is not guaranteed when the Conference Centre is full. Additional outside public parking is available. PLEASE do not leave anything in your cars. • All prices are inclusive of VAT and are subject to change without notice. • Please note that the kitchen is neither Kosher nor Halaal. 7

Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected]

Check in/out times. Check-in time is at 14h00 and check-out time is at 11h00.

Banking details: Monies owed to Chapmans Peak Hotel should preferably paid by direct bank deposit into the following

Account Name: Chapmans Peak Hotel Account Number: 53450806099 Bank: FNB

Branch Name: Hout Bay Branch Code: 204009 Account type: Cheque

Proof of payment must be communicated to our accounts department, conference @chapmanspeakhotel.co.za or fax back to +27 (0)21 790 4403.

LOCATION and DIRECTIONS

GPRS co-ords Latitude: DMS: -34º 2´ 49.19" S Decimal: -34.04699688167484 Longitude: DMS: 18º 21´ 41.18" E Decimal: 18.361523151397705

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Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected]

From Airport Exit the airport and follow the signs for Cape Town, on the freeway (Kaapstad). Follow the off-ramp towards () and pass the on your right. At the first set of traffic lights after the university, turn right towards Hout Bay and Kirstenbosch (M63 Rhodes Drive). Pass Kirstenbosch main entrance. At T-junction, turn right and follow the road until the traffic circle. Take the right fork down into Hout Bay (M63 South). Continue through 2 traffic circles into Hout Bay Main Road. The hotel is located on the left hand side as the road begins to climb out of Hout Bay (Chapman’s Peak drive), opposite the beach.

From Northern Suburbs/Winelands () Take the N1 towards the city and take the Muizenberg () turnoff (first turnoff on left hand side after Century City). After exiting the freeway, keep right at the fork, continuing until you see the N2 exit to Cape Town. Take this exit and continue towards city for a short while, keeping left until you see the M3 Muizenberg exit. Take the left off-ramp (M3) and follow signs to Muizenberg. Pass the University of Cape Town on your right. At the first set of traffic lights, turn right towards Hout Bay and Kirstenbosch (M63 Rhodes Drive). Pass Kirstenbosch main entrance. At T-junction, turn right and follow the road until traffic circle. Take the right fork down into Hout Bay (M63 South). Continue through 2 traffic circles into Hout Bay Main Road. The hotel is located on the left hand side as the road begins to climb out of Hout Bay (Chapman’s Peak drive), opposite the beach.

From Muizenberg (via Constantia Nek) Follow the M4 back towards the city and turn left onto Steenberg Rd (M42). Take the freeway (M3) back to town. Take the Hout Bay/Ladies Mile (M39) exit. Turn left and continue through first set of traffic lights, turning left at second set of traffic lights (M41 West). Pass on your left hand side. Proceed up to Constantia Nek Circle. Take the right fork down into Hout Bay (M63 South). Continue through 2 traffic circles into Hout Bay Main Road. The hotel is located on the left hand side as the road begins to climb out of Hout Bay (Chapman’s Peak Drive), opposite the beach.

From Cape Town (via coastal road) Take as if going up to the cablecar (M62). Continue past the cable car turnoff down on the primary road down into (Camps Bay Drive) until reaching a Stop/Yield sign. Turn left into Houghton Road which leads down to Victoria (coastal) Road (M6). Turn left into Victoria Road and head towards Hout Bay. Follow the coastal road past Oudekraal and Twelve Apostles, Llandudno and Suikerbossie. When descending into Hout Bay, go through the first set of traffic lights (do not turn left here) and continue past the shops heading towards the harbour. When approaching the sea, turn left into Princess Avenue at the traffic circle (follow signs to Chapmans Peak viewpoint). At the next traffic circle, turn right into the Main Road and continue for another 1km. The restaurant is located on the left hand side as the road begins to climb out of Hout Bay (Chapman’s Peak Drive), opposite the beach. If you have turned left at traffic light at foot of Suikerbossie hill, turn right at first traffic circle and remain on Main Road passing second traffic circle until you see Chapmans Peak Hotel on your left hand side.

From Follow coastal road - Beach Road (Sea Point promenade) towards Clifton. The road will curve away from sea (keep left), pass a traffic circle and turn right towards Clifton and Bantry Bay (M6). Remain on this road, passing through Camps Bay, continuing straight on the coastal road. Follow this road past Oudekraal and Twelve Apostles, Llandudno and Suikerbossie. When descending into Hout Bay, go through the traffic lights (do not turn left here) and continue past the shops heading towards the harbour. When approaching the sea, turn left at the traffic circle into Princess Avenue (follow signs to Chapman’s Peak viewpoint). At the next traffic circle, turn right into the Main Road and continue for another 1km. The restaurant is located on the left hand side as the road begins to climb out of Hout Bay (Chapman’s Peak Drive), opposite the beach. If you have turned left at traffic light at the foot of Suikerbossie hill, turn right at first traffic circle and remain on Main Road ( M63 )passing second traffic circle, until you see Chapmans Peak Hotel on your left hand side.

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Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected]