CONFERENCE BROCHURE November 2012 – October 2013 Barefoot Conferencing Mountain Room Sentinel Room The Chapmans Peak Beach Hotel is situated at the foot of the world famous Chapmans Peak Drive, just a stone’s throw from Hout Bay Beach. The hotel is only a 20 minute drive from Cape Town and 40 minute drive from Cape Town International Airport. 1 Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected] CONFERENCE FACILITIES SENTINEL ROOM • First floor venue accommodating up to 30 delegates. • The Sentinel Room leads onto a Private deck overlooking the bay, ideal for tea and coffee breaks and pre-dinner drinks. MOUNTAIN ROOM • A smaller conferencing room, which can also be used as a breakaway room or for smaller conferences or meetings. • Ideal for boardroom or u-shape meetings. PALM ROOM • A smaller room, can be used as a breakaway room, or as a boardroom for executive meetings. Conference Capacities & Rates FULL Day Conference Package, including: . Venue Hire . Standard equipment and stationery . Undercover Parking . On arrival tea /coffee with pastries . Mid morning tea / coffee break with a snack . 2-Course Lunch . Mid afternoon tea / coffee break with biscuits . Water & mints Equipment included in the day conference package: . Screen (1) in the Sentinel Room . 1 Flipchart with pad and pens (1) . 1 White board with markers (1) . 1 DVD Player (on request) (1) . TV (on request) (1) . WIFI in the conference room Excludes: . Data Projectors R350 per delegate 2 Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected] NUMBER OF DELGATES PER CONFIGURATION 1 3 4 5 Conference Room U-Shape Boardroom Classroom Theatre Sentinel 24/30 26 30/40 60 Palm N/A 12 Mountain 12 N/A ACCOMMODATION Accommodation Low Season High Season May - Oct Nov - April NEW WING 22 Rooms Luxurious Rooms PRICES ON REQUEST PRICES ON REQUEST 14 of these rooms available as TWIN ORIGIANL WING 10 Comfortable Single Rooms PRICES ON REQUEST PRICES ON REQUEST No Tel / No Air Con / No TV / No Safes Mountain View Rooms Sea View Rooms Original Wing Rooms 3 Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected] CONFERENCE Set Menu – SAMPLE CHOICES The maximum number for set menus is 15 guests Menu choices subject to change without notice and Chef selection Starters Main Course Sample choices Sample choices Freshly Baked Ciabatta Hake Lightly Battered Hake with Tartare Mayo -------------------- Grilled Fish of the Day Soup of the Day 200g Fish of the day, drizzled with Lemon Garlic Butter, served with French Fries With home-made Ciabatta bread Beef Prego Crab salad 200g sirloin steak, grilled with piri-piri sauce and served on a Portuguese roll with chips Shredded lettuce and cucumber with a mayo dressing Chicken Stir Fry Tangy chicken strips with veg stir fry Carpaccio of Beef Thinly sliced rare beef with parmesan cheese Prawn & Chorico Kebab De-shelled prawns and spicy Portuguese sausage, served on a bed of rice with a lemon, coriander garlic dressing Butternut and beetroot Salad Roasted butternut and beetroot on a bed of lettuce Chicken Prego and a balsamic dressing Chicken breast fillet, grilled with piri-piri sauce and served on a Portuguese roll with chips Greek Salad Crisp lettuce with tomatoes, olives & feta cheese Grilled Sirloin Grilled Sirloin Steak with a Pepper Sauce served with French Fries Sweet Chilli & Cheese Rissoles (4) Cheese rissoles served with a sweet chilli sauce Piri-Piri Chicken ½ a chicken cooked Portuguese style At the end of Lunch Vegetarian Option To be requested at time of reservation Coffee / Tea 4 Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected] Conference Buffet Lunch Menu The minimum number for buffet lunch menus is 20 guests. Menu choices subject to change without notice Starters Freshly Baked Ciabatta Fresh Garden Salad Soup of the day Mains (Choice of 3) Grilled linefish with lemon, chive and caper butter sauce Chicken schnitzel with mushroom veloute Roasted Beef with peppercorn cream Grilled chicken fillet with laksa sauce, lemon and fennel gremolata Malay Vegetable Curry Home roasted chicken with lemon and thyme Beef stroganoff in a paprika cream with peppers Lightly Battered Hake with a Tartare Mayo Thai Chicken Curry Lamb curry with turmeric raisin rice Accompaniments Chef’s selection to compliment main course Sautéed vegetables with basil pesto Savory rice Buttered seasonal vegetables Baby parsely potatoes At the End of Lunch Coffee / Tea PLEASE NOTE: • This brochure valid until 31st October 2013 • Final numbers are required 48 hours prior to the function - we will cater for that number and charge accordingly. • All prices are inclusive of VAT and are subject to change without notice. • Vegetarians can be catered for, please advise exact numbers 48 hours prior to the function. • Please note our kitchen is neither Kosher nor Halaal. Conference Finger Menu 5 Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected] Please select five savoury items and one sweet item. Savoury Items Sweet Items • Tomato Brushetta • Home Made Brownies • Red Onion and Tomato Tartin • Asst Danish Pastries • Open Finger Sandwiches • Lemon Curd Pie • Mini Wors Rolls • Amaretti Chocolate Tart • Mini Prego Rolls • Koeksisters • Mini Home-Made Burgers • Mini Ice Creams • Mini Pitta Pockets with Lamb and Aubergine • Mini Pitta Pockets filled with Marinated Aubergines • Fish Cakes • Satay Chicken • Grilled Vegetable Skewers • Greek Meat Balls • Asst Hot Snacks: Samoosas, Spring rolls, Sausage Rolls & Mini Pies All above food items subject to availability Additional Services Out-sourced • Audio Visual Equipment Rental • Team Building Activities: (out sourced) o Sand Building Competitions o Barefoot Conferencing – start your day with a stroll on the beach across the road from the hotel o Beach Activities o Sunset Cruises o Seal Island Cruise o Wine Tasting o Treasure Hunts o Hout Bay Adventure o Hout Bay Power Boats o Hout Bay Amazing Race • Delegate Gift Bags All the above are charged additionally. Please let us know which services you would be interested in and we are happy to quote for you. 6 Chapmans Peak Hotel, Chapmans Peak Drive, HOUT BAY, Cape Town Call: + 27 (0)21 790 1036 0861 HOUT BAY Fax: +27 (21) 790 4403 email: [email protected] Terms & Conditions Chapmans Peak Hotel reserves the right to amend its rates, policies, terms and conditions for bookings, without prior notice. Payment Any amount due to the Chapmans Peak Hotel will be payable as follows: • A 50% deposit together with a signed copy of this agreement will be required in order to confirm the booking. • The balance of the account, including the bar estimate, is required seven days before the conference/ function, when you confirm your numbers. Extras to be settled within ten days after the event. • Any bookings made between one and 30 days prior to service requires full payment, unless otherwise authorized. • Should the deposit/pre-payment not be received within the time-frame specified, Chapmans Peak Hotel reserves the right to cancel the reservation. • During periods of high demand we may require full pre-payment. Cancellation Policy • 7 days or less: 100% cancellation fee will be charged. • Between 8 & 14 days: 50% cancellation fee will be charged. • In the event that your function is cancelled, a full refund will be granted, provided the hotel receives written notification within 60 (sixty) days of your function. Thereafter any deposits will be subject to reasonable cancellation charges. • Please note that all refunds are subject to commission and/or bank charges . • No shows / Late arrivals/early departures: no refunds will be given for meals or services not taken up. Liability • The client shall be responsible for any damage caused to the allocated rooms, furnishings, utensils and equipment therein, by any act or omission of the client or guests/employees of the client . • Chapmans Peak Hotel will not be held liable for any loss or damage resulting from the presence of our guests, or their respective properties on the hotels premises. The client hereby indemnifies Chapmans Peak Hotel against any claims, in lieu of negligence that might be brought against it. • Whilst every precaution will be taken to ensure the safeguarding of your belongings, Chapmans Peak Hotel will not be liable for loss or damage to any property whatsoever. Other • Number of delegates should be confirmed in writing 1 week prior to the conference. Should there be a change in numbers, the final number of delegates must be confirmed 72hrs prior to the conference, we will cater for that number and charge accordingly. • Day conferences must end at 12h30 / 17h00 and evening functions at 23h00. If extra set up or breakdown is required, an additional fee will be charged. For functions that continue after midnight, 00h00 hours, a charge of R 3,000 per hour will be levied. • Should your conference / function take place on a Sunday or a public holiday, a surcharge of R 3,000 per day is applicable. • Please indicate whether any special or extra equipment is required. • If there are any time constraints, vegetarians or disabled guests please advise 72 hrs prior so that we are able to accommodate them to our best ability. • Please note that beverages and service charge during lunch are not included in the package and will be charged on consumption.