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REGULAR COUNCIL MEETING AGENDA July 19, 2016 at 1:00 PM

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REGULAR COUNCIL MEETING AGENDA July 19, 2016 at 1:00 PM CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING AGENDA July 19, 2016 at 1:00 PM. Members: Mayor Mark Lovshin; Deputy Mayor Gary Woods; Councillor Scott Jibb; Councillor Bill Cane; Councillor Pat McCourt Absent with notice: Staff: Kate Surerus, Clerk, Director Corporate Services; Arthur Anderson, Chief Administrative Officer; Paul Dowber, Treasurer Media: Page 1. Call To Order 2. Additions to agenda 3. Confirmation of Council Agenda 4. Declarations Of Pecuniary Interest And The General Nature Thereof 5. Presentations/Delegations 5 - 34 5.1 Hamilton Township Police Services Board Re: 2015 Annual Report 6. Public Hearings/Meetings (if required) 7. Planning By-laws 8. Planning Department Reports 35 - 38 8.1 REPORT PNG 2016-11 Re: Bill 73 Smart Growth 9. Adoption of Previous Council meetings and COTW meetings 39 - 46 9.1 Minutes of the Regular Council meeting held June 21, 2016. 47 - 81 9.2 Minutes of the Committee of the Whole meeting held July 12, 2016. 10. Business Arising From Previous Minutes 82 10.1 Request from 1st Baltimore Scouts for Sponsor Re: Charter for 2017. 11. Committee Reports 83 11.1 Minutes of the Cold Springs Memorial Hall Advisory committee meeting held June 23, 2016. 84 - 86 11.2 Minutes of the Accessibility Advisory committee meeting held June 22, THE CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL AGENDA JULY 19, 2016 at 01:00 P.M. 2016. 87 - 89 11.3 Minutes of the Hamilton Township Police Services Board meeting held May 26, 2016. 90 - 95 11.4 Minutes of the Ganaraska Region Conservation Authority (full authority) Board meeting held 96 - 11.5 Minutes of the Joint Animal Control Municilpal Service Board meetings held 103 May 11 & 18, 2016. 12. Public Works & Infrastructure 104 - 12.1 REPORT PWI 2016-11 105 Re: Mayors' Challenge Update 106 - 12.2 REPORT PWI 2016-12 107 Re: Flail Mower Attachment 108 - 12.3 REPORT PWI 2016-13 109 Re: Roadside Brushing 110 - 12.4 REPORT PWI 2016-14 124 Re: Sewage system maintenance Inspection Program 125 - 12.5 REPORT PWI 2016-14 128 Re: 2016 Asphalt Rehabilitation Contract Award 13. Recreation & Facilities 13.1 No reports. 14. Corporate Services 129 - 14.1 REPORT from the Treasurer 131 Re: Budget vs Year to Date 132 - 14.2 REPORT CD 2016-12 152 Re: Facility Fee Re-imbursement 153 - 14.3 REPORT CD 2016-13 154 Re: Fees & Charges By-law 15. Emergency Services 15.1 No reports. 16. Communications/Announcements Page 2 of 186 THE CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL AGENDA JULY 19, 2016 at 01:00 P.M. 155 - 16.1 Addington Highlands & North Frontenac 156 Re: Letter to Minister of Health and Long Term Care 157 16.2 AORS Re: Notice of Joint meeting. 158 16.3 College Physicians & Surgeons Ontario Re: Call for Nominations 159 - 16.4 City Quinte West 160 Re: Impact on Campgrounds 161 - 16.5 Northumberland County 162 Re: Expansion of Picton terminals 163 - 16.6 Office or Registrar 170 Re: Possible Canada Post disruption 171 16.7 Ontario Aggregate Resources Re: 2015 annual report 172 - 16.8 Pelham 173 Re: Ban door to door sale for electricity & natural gas contracts 16.9 174 - Perth County 175 Re: Ontario Climate Change action plan 176 - 16.10 Lou Rinaldi, MPP 177 Re: Press Release Electric Vehicle charging stations 17. By-laws 178 - 17.1 BY-LAW 2016-31 Parking By-law 183 184 - 17.2 BY-LAW 2016-32 Fees and Charges 185 18. Notice of Motions 19. Media Questions on Agenda Topics only 20. Closed Session (if required) 20.1 A matter is being considered under Section 239(2) of the Municipal Act: subsection (c) a proposed or pending acquisition or disposition of land by the municipality or local board; Page 3 of 186 THE CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL AGENDA JULY 19, 2016 at 01:00 P.M. 21. Reporting out of Closed Session 22. Notices required by Notice By-law 23. Confirmatory By-law 186 23.1 BY-LAW 2016-34 Confirmatory By-law 24. Adjournment Page 4 of 186 TOWNSHIP OF HAMILTON POLICE SERVICES BOARD YEAR END REPORT FOR 2015 Page 5 of 186 TABLE OF CONTENTS Governance Commitment ..................................................................... 4 Police Services Board Meeting Summary .............................................. 5 Police Services Board 2015 Budget Summary ....................................... 8 Northumberland Detachment Annual Report Summary ....................... 9 Organizational Chart ............................................................................. 10 Appendix A – Northumberland Detachment 2015 Progress Report ...... 14 Hamilton Township PSB Report for 2015 2 Page 6 of 186 I am pleased as Chair of the Hamilton Township Police Services Board to provide the 2015 Year End Report. The report contains relevant information regarding police services in Hamilton Township this past year. It summarizes the many activities in which the board was involved. The Hamilton Township Police Services Board which has been in place since 2007 and authorized by the Ontario Police Services Act to ensure adequate and effective police services for the residents of Hamilton Township. Additional Board priorities include policy development regarding effective law enforcement, crime prevention and overseeing the provision of police services in accordance with the principles established in the Police Services Act. Our Board consists of five residents of the municipality; two members of Council, two provincially appointed residents and one Council appointed resident. The Board is led by a Chair who is elected annually by the members of the Board. I am pleased to report that as of December 2015 the board is at full complement. All members of our Board are dedicated to providing civilian oversight and policy development to determine objectives, goals and priorities for the delivery of police services in Hamilton Township. Hamilton Township Police Services Board meetings are public meetings and members of the community are welcome to attend. Dick Malowney Chairperson Hamilton Township Police Services Board Hamilton Township PSB Report for 2015 3 Page 7 of 186 Governance Commitment The purpose of the Board, on behalf of the residents of Hamilton Township, is to provide civilian oversight to the activities of the Ontario Provincial Police. Role of the Board As set out in Article 10 of the Police Services Act, R.S.O. 1990 Current version December 3, 2015: If one or more municipalities enters into an agreement under this section, the board or joint board shall advise the Ontario Provincial Police detachment commander assigned to the municipality or municipalities, or his or her designate, with respect to police services in the municipality or municipalities and shall, (a) participate in the selection of the detachment commander of the detachment assigned to the municipality or municipalities; (b) generally determine objectives and priorities for police services, after consultation with the detachment commander or his or her designate; (c) establish, after consultation with the detachment commander or his or her designate, any local policies with respect to police services (but the board or joint board shall not establish provincial policies of the Ontario Provincial Police with respect to police services); (d) monitor the performance of the detachment commander; (e) receive regular reports from the detachment commander or his or her designate on disclosures and decisions made under section 49 (secondary activities); (f) review the detachment commander’s administration of the complaints system under Part V and receive regular reports from the detachment commander or his or her designate on his or her administration of the complaints system Hamilton Township PSB Report for 2015 4 Page 8 of 186 2015 Board Meeting Summary January As a result of the municipal election and the fact that many members’ terms expired, the composition of the Hamilton Township PSB started the year off with only 2 members. February G. Woods elected as Chair and B. Cane was elected as Vice Chair of the PSB for the 2015 calendar year March D. Malowney was appointed as the Township’s Council representative Board accepts the resignation of Executive Assistant effective August 15 April PSB donates $2,000.00 for the start up of Safe Communities Initiative. Budget for 2015 was approved Board interviews candidates for the Executive Assistant position. OPP Action Plan submitted to the Board May B. Cane, D. Malowney and G. Woods attended the OAPSB conference in Toronto. Board members Interviewed candidates for the Executive Assistant position June Hamilton Township hosted and Member D. Malowney participated in interviews for new OPP Detachment Commander Effective June 1st L. Pearson was hired as the successful candidate for the position of Executive Assistant Inspector Lisa Darling appointed as Detachment Commander of the Northumberland OPP Hamilton Township PSB Report for 2015 5 Page 9 of 186 July Board takes over responsibility for reporting on the status of the two solar speed signs The Board provided financial support as follows: o $1,000.00 to Peterborough/Northumberland Crime Stoppers o 1,000.00 to Community Counselling Centre in Cobourg o $500.00 to the D.A.R.E. Program September Appointment to the Board of 1st provincial appointee, new member D. Besso for a two year term Financial support of $300.00 provided to Northumberland Food for Thought October B.Cane and D.Malowney attended the Annual Ontario Association of Police Services boards G. Woods, D. Malowney and D. Besso attend the Zone 3 meeting Joint PSB meeting hosted by Alnwick/Haldimand PSB in Centreton attended by D. Malowney, B. Cane and L.Pearson Board confirms the permanent appointment of the Executive Assistant effective Dec. 1, 2015 November Appointment to the PSB Board of 2nd provincial member T. Bender for a two year term. The Board is now at full complement at long last Financial support of $750.00 provided to Bewdley Community Works Received donation of $500.00 from Donald Hunter of Hunco Farms for the D.A.R.E.
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