CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING AGENDA July 19, 2016 at 1:00 PM.
Members: Mayor Mark Lovshin; Deputy Mayor Gary Woods; Councillor Scott Jibb; Councillor Bill Cane; Councillor Pat McCourt Absent with notice: Staff: Kate Surerus, Clerk, Director Corporate Services; Arthur Anderson, Chief Administrative Officer; Paul Dowber, Treasurer Media: Page
1. Call To Order
2. Additions to agenda
3. Confirmation of Council Agenda
4. Declarations Of Pecuniary Interest And The General Nature Thereof
5. Presentations/Delegations
5 - 34 5.1 Hamilton Township Police Services Board Re: 2015 Annual Report
6. Public Hearings/Meetings (if required)
7. Planning By-laws
8. Planning Department Reports
35 - 38 8.1 REPORT PNG 2016-11 Re: Bill 73 Smart Growth
9. Adoption of Previous Council meetings and COTW meetings
39 - 46 9.1 Minutes of the Regular Council meeting held June 21, 2016.
47 - 81 9.2 Minutes of the Committee of the Whole meeting held July 12, 2016.
10. Business Arising From Previous Minutes
82 10.1 Request from 1st Baltimore Scouts for Sponsor Re: Charter for 2017.
11. Committee Reports
83 11.1 Minutes of the Cold Springs Memorial Hall Advisory committee meeting held June 23, 2016.
84 - 86 11.2 Minutes of the Accessibility Advisory committee meeting held June 22, THE CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL AGENDA JULY 19, 2016 at 01:00 P.M.
2016.
87 - 89 11.3 Minutes of the Hamilton Township Police Services Board meeting held May 26, 2016.
90 - 95 11.4 Minutes of the Ganaraska Region Conservation Authority (full authority) Board meeting held
96 - 11.5 Minutes of the Joint Animal Control Municilpal Service Board meetings held 103 May 11 & 18, 2016.
12. Public Works & Infrastructure
104 - 12.1 REPORT PWI 2016-11 105 Re: Mayors' Challenge Update
106 - 12.2 REPORT PWI 2016-12 107 Re: Flail Mower Attachment
108 - 12.3 REPORT PWI 2016-13 109 Re: Roadside Brushing
110 - 12.4 REPORT PWI 2016-14 124 Re: Sewage system maintenance Inspection Program
125 - 12.5 REPORT PWI 2016-14 128 Re: 2016 Asphalt Rehabilitation Contract Award
13. Recreation & Facilities
13.1 No reports.
14. Corporate Services
129 - 14.1 REPORT from the Treasurer 131 Re: Budget vs Year to Date
132 - 14.2 REPORT CD 2016-12 152 Re: Facility Fee Re-imbursement
153 - 14.3 REPORT CD 2016-13 154 Re: Fees & Charges By-law
15. Emergency Services
15.1 No reports.
16. Communications/Announcements
Page 2 of 186 THE CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL AGENDA JULY 19, 2016 at 01:00 P.M.
155 - 16.1 Addington Highlands & North Frontenac 156 Re: Letter to Minister of Health and Long Term Care
157 16.2 AORS Re: Notice of Joint meeting.
158 16.3 College Physicians & Surgeons Ontario Re: Call for Nominations
159 - 16.4 City Quinte West 160 Re: Impact on Campgrounds
161 - 16.5 Northumberland County 162 Re: Expansion of Picton terminals
163 - 16.6 Office or Registrar 170 Re: Possible Canada Post disruption
171 16.7 Ontario Aggregate Resources Re: 2015 annual report
172 - 16.8 Pelham 173 Re: Ban door to door sale for electricity & natural gas contracts
16.9 174 - Perth County 175 Re: Ontario Climate Change action plan
176 - 16.10 Lou Rinaldi, MPP 177 Re: Press Release Electric Vehicle charging stations
17. By-laws
178 - 17.1 BY-LAW 2016-31 Parking By-law 183
184 - 17.2 BY-LAW 2016-32 Fees and Charges 185
18. Notice of Motions
19. Media Questions on Agenda Topics only
20. Closed Session (if required)
20.1 A matter is being considered under Section 239(2) of the Municipal Act: subsection (c) a proposed or pending acquisition or disposition of land by the municipality or local board;
Page 3 of 186 THE CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL AGENDA JULY 19, 2016 at 01:00 P.M.
21. Reporting out of Closed Session
22. Notices required by Notice By-law
23. Confirmatory By-law
186 23.1 BY-LAW 2016-34 Confirmatory By-law
24. Adjournment
Page 4 of 186
TOWNSHIP OF HAMILTON POLICE SERVICES BOARD
YEAR END REPORT
FOR 2015
Page 5 of 186
TABLE OF CONTENTS
Governance Commitment ...... 4 Police Services Board Meeting Summary ...... 5 Police Services Board 2015 Budget Summary ...... 8 Northumberland Detachment Annual Report Summary ...... 9 Organizational Chart ...... 10 Appendix A – Northumberland Detachment 2015 Progress Report ...... 14
Hamilton Township PSB Report for 2015 2
Page 6 of 186 I am pleased as Chair of the Hamilton Township Police Services Board to provide the 2015 Year End Report. The report contains relevant information regarding police services in Hamilton Township this past year. It summarizes the many activities in which the board was involved.
The Hamilton Township Police Services Board which has been in place since 2007 and authorized by the Ontario Police Services Act to ensure adequate and effective police services for the residents of Hamilton Township. Additional Board priorities include policy development regarding effective law enforcement, crime prevention and overseeing the provision of police services in accordance with the principles established in the Police Services Act.
Our Board consists of five residents of the municipality; two members of Council, two provincially appointed residents and one Council appointed resident. The Board is led by a Chair who is elected annually by the members of the Board. I am pleased to report that as of December 2015 the board is at full complement.
All members of our Board are dedicated to providing civilian oversight and policy development to determine objectives, goals and priorities for the delivery of police services in Hamilton Township.
Hamilton Township Police Services Board meetings are public meetings and members of the community are welcome to attend.
Dick Malowney Chairperson Hamilton Township Police Services Board
Hamilton Township PSB Report for 2015 3
Page 7 of 186 Governance Commitment
The purpose of the Board, on behalf of the residents of Hamilton Township, is to provide civilian oversight to the activities of the Ontario Provincial Police.
Role of the Board
As set out in Article 10 of the Police Services Act, R.S.O. 1990 Current version December 3, 2015:
If one or more municipalities enters into an agreement under this section, the board or joint board shall advise the Ontario Provincial Police detachment commander assigned to the municipality or municipalities, or his or her designate, with respect to police services in the municipality or municipalities and shall,
(a) participate in the selection of the detachment commander of the detachment assigned to the municipality or municipalities; (b) generally determine objectives and priorities for police services, after consultation with the detachment commander or his or her designate; (c) establish, after consultation with the detachment commander or his or her designate, any local policies with respect to police services (but the board or joint board shall not establish provincial policies of the Ontario Provincial Police with respect to police services); (d) monitor the performance of the detachment commander; (e) receive regular reports from the detachment commander or his or her designate on disclosures and decisions made under section 49 (secondary activities); (f) review the detachment commander’s administration of the complaints system under Part V and receive regular reports from the detachment commander or his or her designate on his or her administration of the complaints system
Hamilton Township PSB Report for 2015 4
Page 8 of 186 2015 Board Meeting Summary January As a result of the municipal election and the fact that many members’ terms expired, the composition of the Hamilton Township PSB started the year off with only 2 members.
February G. Woods elected as Chair and B. Cane was elected as Vice Chair of the PSB for the 2015 calendar year
March D. Malowney was appointed as the Township’s Council representative Board accepts the resignation of Executive Assistant effective August 15
April PSB donates $2,000.00 for the start up of Safe Communities Initiative. Budget for 2015 was approved Board interviews candidates for the Executive Assistant position. OPP Action Plan submitted to the Board
May B. Cane, D. Malowney and G. Woods attended the OAPSB conference in Toronto. Board members Interviewed candidates for the Executive Assistant position
June Hamilton Township hosted and Member D. Malowney participated in interviews for new OPP Detachment Commander Effective June 1st L. Pearson was hired as the successful candidate for the position of Executive Assistant Inspector Lisa Darling appointed as Detachment Commander of the Northumberland OPP
Hamilton Township PSB Report for 2015 5
Page 9 of 186 July Board takes over responsibility for reporting on the status of the two solar speed signs The Board provided financial support as follows: o $1,000.00 to Peterborough/Northumberland Crime Stoppers o 1,000.00 to Community Counselling Centre in Cobourg o $500.00 to the D.A.R.E. Program
September Appointment to the Board of 1st provincial appointee, new member D. Besso for a two year term Financial support of $300.00 provided to Northumberland Food for Thought
October B.Cane and D.Malowney attended the Annual Ontario Association of Police Services boards G. Woods, D. Malowney and D. Besso attend the Zone 3 meeting Joint PSB meeting hosted by Alnwick/Haldimand PSB in Centreton attended by D. Malowney, B. Cane and L.Pearson Board confirms the permanent appointment of the Executive Assistant effective Dec. 1, 2015
November Appointment to the PSB Board of 2nd provincial member T. Bender for a two year term. The Board is now at full complement at long last Financial support of $750.00 provided to Bewdley Community Works Received donation of $500.00 from Donald Hunter of Hunco Farms for the D.A.R.E. program G. Woods, D. Malowney and D. Besso met to set 2016 Budget Council approved the projected PSB Budget for 2016 as well as confirming the current practice authorizing the board to administer the OPP revenue funds. Motion approved by Council approving same. The Board appreciated the Council support L.Pearson presented statistical reports acquired from the Solar Speed Signs
Hamilton Township PSB Report for 2015 6
Page 10 of 186 December Member D. Malowney elected as Chair of the Board for the 2016 calendar year Member B.Cane will remain as Vice Chair Phone extension #126 dedicated for Police Services Board
Hamilton Township PSB Report for 2015 7
Page 11 of 186 Police Services Board 2015 Budget Summary
Variance- Actual Budget FAV/(UNFAV) Budget REVENUES Internal Transfers: 4-0400-42002-44101- PSB-CONT FROM RES 8,299.92 3,500.04 4,799.88 3,500.04 Total Internal Transfers 8,299.92 3,500.04 4,799.88 3,500.04 Total Revenues 8,299.92 3,500.04 4,799.88 3,500.04
EXPENDITURES CURRENT OPERATIONS Salaries & Benefits: 5-0400-42002-51100- PSB-SALARIES:FT - ADMIN 816.00 8,000.04 7,184.04 8,000.04 5-0400-42002-51105- PSB-SALARIES:PT 10,621.60 6,999.96 -3,621.64 6,999.96 5-0400-42002-51200--CPP 106.92 0.00 -106.92 0.00 5-0400-42002-51205- PSB-EI 197.56 0.00 -197.56 0.00 5-0400-42002-51301- PSB-WSIB 216.18 0.00 -216.18 0.00 5-0400-42002-51302- PSB-EHT 146.37 0.00 -146.37 0.00 Total Salaries & Benefits 12,104.63 15,000.00 2,895.37 15,000.00 Professional Development: 5-0400-42002-51402-PSB-CONVENTIONS & SEMINARS 7,049.26 4,299.96 -2,749.30 4,299.96 5-0400-42002-51403- PSB-MEMBERSHIPS 741.09 650.04 -91.05 650.04 Total Professional Development 7,790.35 4,950.00 -2,840.35 4,950.00 Reimbursement of Expenses: 5-0400-42002-51501- PSB-MILEAGE 1,540.49 2,000.04 459.55 2,000.04 Total Reimbursement of Expenses 1,540.49 2,000.04 459.55 2,000.04 Materials & Supplies: 5-0400-42002-52102- PSB-OFFICE SUPPLIES 61.05 600.00 538.95 600.00 Total Materials & Supplies 61.05 600.00 538.95 600.00 Program Expenses: 5-0400-42002-57110- PSB-OTHER EXPENSES 7,182.90 800.04 -6,382.86 800.04 5-0400-42002-57139- PSB-BOARD FUNCTIONS 559.86 500.04 -59.82 500.04 Total Program Expenses 7,742.76 1,300.08 -6,442.68 1,300.08 Expenditures Before Amortization 29,239.28 23,850.12 -5,389.16 23,850.12 TOTAL EXPENDITURES 29,239.28 23,850.12 -5,389.16 23,850.12 ANNUAL SURPLUS (DEFICIT) 20,939.36 -20,350.08 10,189.04 20,350.08
Hamilton Township PSB Report for 2015 8
Page 12 of 186
Northumberland Detachment Annual Report 2015
Hamilton Township PSB Report for 2015 9
Page 13 of 186 ORGANIZATIONAL CHART
Central Region Headquarters Township of Hamilton
Crime Northumberland OPP Auxiliary Sergeant Inspector Unit Detachment Commander Auxiliary Officers Detective Drug Community services Constables Staff Sergeant Enforcement Assist regular force Benchmark crimes Operations Manager Officer officers (CDAT) Admin Platoon Sergeants Sergeants (2) (5)
Office Administration Provincial Constables Special Units – Street Response General Patrol Duties Team, (SRT) Investigations DARE/KIDS, Court Services, Traffic Unit (4) Community Mobilization Unit Emergency Response Team (4)
Detachment Personnel Inspector 1 Staff Sergeant 1 Sergeant 7 Constable 77 TOTAL Uniform 86 Civilian Civilian 10.17 TOTAL Civilian 10.17 TOTAL 96.17
Hamilton Township PSB Report for 2015 10
Page 14 of 186 Northumberland OPP Detachment Area 2015 Successes: • 15.18% reduction in Property Crime offences • 12.26% reduction in Drug offences. • 11.3% Overall reduction in motor vehicle collisions • Implementation of our Community Mobilization Unit and our Mental Health Liaison Officer
2015 Challenges: • Increase in collisions where alcohol was identified as a factor. • Increase in pedestrian fatalities • Wrong way drivers on the 401 Highway • Increase in internet and telephone related frauds and attempted frauds targeting elderly community members.
Moving forward: • Enhancement of Northumberland Traffic Unit. • Continued work with our traffic safety partners to effect positive change in driver behavior. • Continued education and collaboration with Community and policing partners in dealing with at risk individuals/situations and public safety issues.
Hamilton Township PSB Report for 2015 11
Page 15 of 186
Hamilton Township PSB Report for 2015 12
Page 16 of 186
Motor Vehicle Collisions: Township of Hamilton 2015
Fatalities: 2 Personal Injury: 21 Property Damage: 68
Hamilton Township PSB Report for 2015 13
Page 17 of 186 Appendix A 2015 Annual Progress Report, Northumberland Detachment
Hamilton Township PSB Report for 2015 14
Page 18 of 186 ACTION PLAN
Northumberland Detachment Page 19 of 186 2015 PROGRESS REPORT 2015 OUR VISION Safe Communities... A Secure Ontario OUR MISSION Committed to public safety, delivering proactive and innovative policing in partnership with our communities. OUR VALUES Professionalism, Accountability, Diversity, Respect, Excellence and Leadership Ontario’s Mobilization & Engagement Model of Community Policing
Enforcement & Crime Suppression Community Engagement & Liaison Community Engagement Communities which have the greatest capacity to resolve issues that threaten their safety, security and well-being, require the least police assistance.
Situational Crime Prevention Measures: focus on specific forms of crime - like double-cylinder, dual bolt locks that prevent some forms of break and enter.
Police may have to find the natural community leaders and engage them to help community members increase their own safety, security and well-being. Community Mobilization
Community & Police
Community Mobilization Community Safety & Crime Prevention & Consultation
COMMUNITY MOBILIZATION COMMUNITY POLICING COMMUNITY ENGAGEMENT Community Policing is the process Actions and initiatives that police officers COMMUNITY Police actions that encourage by which police and other take to motivate and support neighbours Community includes every person participation of neighbours and community members partner to improve to deal more effectively with the or organization that is affected citizens in increasing their own
Page 20 of 186 community wellbeing, safety and security root causes of crime and insecurity by any real or anticipated threat and others safety, security through joint problem identification, in their neighbourhoods. to peace, safety, security and well-being. and well-being. analysis, response and evaluation. Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Table of Contents Page Message from the Detachment Commander ...... 2 Overview ...... 3 Community Satisfaction Survey ...... 4 Crime Data ...... 5 Crime Progress Results ...... 6 Traffic Data ...... 8 Traffic Progress Results ...... 9 Other Policing Priorities ...... 10 Endnotes ...... 11
Page 21 of186
Safe Communities – A Secure Ontario 1 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Message from the Detachment Commander
I am pleased to present the 2015 Northumberland Detachment Progress Report. This report provides an overview of our integrated, community-wide approach targeting the priorities outlined in our 2014 – 2016 Detachment Action Plan.
Highlighted below are some key achievements and challenges of the past year underscoring successes we can build upon and identifying opportunities for improvement.
Successes: Reduction in Property Crime and Drug offences Overall reduction in motor vehicle collisions Implementation of our Community Mobilization Unit and our Mental Health Liaison Officer
Challenges: Increase in pedestrian involved fatalities on our roadways Wrong way drivers on the 401 Highway Increase in internet and telephone related frauds and attempted frauds targeting elderly community members
In May of 2015, a Situation Table was formed in Northumberland. The Situation Table includes services from over 28 organizations across the County and connects individuals and families at elevated risk of harm with the services and support they need. We are very proud to be part of this collaborative multi-sector approach to community safety. Northumberland OPP has created a Community Mobilization Unit. Since its inception, 98 incidents have utilized the services of this Unit. The officers respond to all non-emergent calls for service in long-term care facilities, group homes, community living, individuals with identified mental illness and those vulnerable to crime. In addition to the positive impact of connecting members of our communities with support services; the mandate of this unit has also reduced the number of frontline calls for service.
Through analysis, the need for an enhanced traffic unit was recognized. In 2016, the Northumberland Traffic Unit will consist of one sergeant and four traffic members. This unit will be supported by four Emergency Response Team members focusing on identified hotspots and traffic safety initiatives. This team will work closely with our road safety partners to reduce traffic related tragedies on our roadways.
We will continue to work collaboratively with our community partners to build on our successes in 2016. The Northumberland OPP Detachment remains steadfast in our commitment to reduce crime and victimization through sustainable community safety partnerships towards safe communities… a secure Ontario.
Inspector Lisa Darling Northumberland Detachment OPP
Page 22 of186
Safe Communities – A Secure Ontario 2 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Overview
Detachment Personnel Table 1.1 Hours (Field Personnel) Table 1.3 Uniform TOTAL Change Inspector 1 2013 2014 2015 2014/15
Staff Sergeant 1 (%)
Sergeant 7 Criminal Code 23,688.75 20,392.50 21,347.00 4.68% Traffic 12,277.50 12,564.50 12,324.00 -1.91% Constable 77 TOTAL Uniform 86 Patrol 38,108.75 35,728.75 36,704.75 2.73% Civilian Other 86,837.50 82,736.25 84,965.50 2.69% Civilian 10.17 TOTAL 160,912.50 151,422.00 155,341.25 2.59%
TOTAL Civilian 10.17
TOTAL 96.17 Criminal Code & Provincial Statute Charges Laid Table 1.4 Change 2013 2014 2015 2014/15 (%) Highway Traffic Act 8,909 7,340 8,043 9.6%
Criminal Code OPP Facilities in Detachment Area Table 1.2 201 232 220 -5.2% Traffic Facility 2015 Criminal Code 1,141 1,125 1,112 -1.2% Number of Host Detachment Facilities 3 Non-Traffic Liquor Licence Act 155 108 97 -10.2% Other 1,209 1,046 1,094 4.6% TOTAL 11,615 9,851 10,566 7.3%
Please refer to endnotes for all data source and note details. Page 23 of186
Safe Communities – A Secure Ontario 3 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Community Satisfaction Survey Community Satisfaction Survey conducted in 2015
This survey is a tool for gathering public opinion on policing issues and ratings of OPP service delivery. It can serve as:
a report card detailing how the people served by the OPP rate that service; a gauge of public concern about crime and policing issues; an indicator for making improvements to police services; and a means to measure how Ontarians view the OPP's service delivery.
The OPP Community Satisfaction Survey is a telephone survey conducted with the general public by research company R.A. Malatest & Associates Ltd., on behalf of the OPP. The survey is conducted for each OPP detachment every three years and annually province-wide. Randomly selected telephone numbers and Random Digit Dial were used to sample respondents who were at least 16 years old, where no member of the household was employed by the OPP.
The next Community Satisfaction Survey for Northumberland will be conducted in 2018.
1. 98.9% of respondents felt “very safe” or “safe” in their community
2. Of the 80 respondents (or 21.1%) who said they had contacted the OPP in the past year, 89.9% were “very satisfied” or “satisfied” with the ease of contacting the OPP
3. Overall, 94.1% of respondents were “very satisfied” or “satisfied” with the quality of police service provided by the OPP
4. 86.1% of respondents were “very satisfied” or “satisfied” with the OPP’s visibility on the highways
5. 91.9% of respondents were “very satisfied” or “satisfied” with the OPP’s visibility in their community
Page 24 of186
Safe Communities – A Secure Ontario 4 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Crime Data
Violent Crimes Table 2.1 Change 2015 Other Criminal Code Change 2015 Table 2.3 Offences 2013 2014 2015 2014/15 Clearance Offences 2013 2014 2015 2014/15 Clearance (%) Rate (%) (%) Rate (%) 01-Murder 0 0 1 100.00% 01-Offensive Weapons 19 27 29 7.41% 93.10% 02-Other Offences Causing Death 0 1 0 -100.00% /0 02-Other Criminal Code 111 65 70 7.69% 74.29% 03-Attempt Murder 0 0 1 100.00% *excluding traffic TOTAL 130 92 99 7.61% 79.80% 04-Sexual Assault 24 22 12 -45.45% 91.67%
05-Assault 197 136 149 9.56% 97.99%
06-Abduction 3 1 2 100.00% 100.00% Drugs Table 2.4 07-Robbery 5 4 3 -25.00% 100.00% Change 2015 08-Other Crimes Against a Person 57 54 50 -7.41% 84.00% Offences 2013 2014 2015 2014/15 Clearance TOTAL 286 218 218 0.00% 94.50% (%) Rate (%) 01-Possession 89 71 71 0.00% 97.18% 02-Trafficking 20 22 14 -36.36% 100.00% 03-Importation and 9 13 8 -38.46% 75.00% Property Crimes Table 2.2 Production Change 2015 TOTAL 118 106 93 -12.26% 95.70% Offences 2013 2014 2015 2014/15 Clearance
(%) Rate (%)
100.00% 01-Arson 2 4 2 -50.00% Federal Statutes Table 2.5 02-Break and Enter 159 126 75 -40.48% 13.33% Change 2015 03-Theft Over $5,000 66 42 50 19.05% 32.00% Offences 2013 2014 2015 2014/15 Clearance 04-Theft Under $5,000 333 240 208 -13.33% 21.15% (%) Rate (%) 100.00% 01-Other Federal 05-Have Stolen Goods 7 10 3 -70.00% 8 11 7 -36.36% 85.71% 06-Fraud 95 112 104 -7.14% 16.35% Statutes 07-Mischief 298 217 195 -10.14% 19.49% TOTAL 8 11 7 -36.36% 85.71% TOTAL 960 751 637 -15.18% 20.41%
Intelligence-Led Policing – Crime Abatement Strategy Table 2.6
Number of Checks Number of Charges 26 8
Shaded cell indicates percentage change does not allow for dividing by zero.
Please refer to endnotes for all data source and note details. Page 25 of186
Safe Communities – A Secure Ontario 5 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Crime Progress Results
Provincial Targeted Outcome: 1.9% reduction in overall violent crime by 2016 Provincial Targeted Outcome: 11.3% reduction in overall property crime by 2016
PRIORITY PROGRESS
Violent Crime: Domestic Violence Overall violent crime had a 0% change from 2014 to 2015. Our collective clearance rate for all categories of violent crime was 94.5% We will continue to focus on a collaborative approach, utilizing our Community Mobilization Unit, Crime Unit, frontline members and local community services to support victims of violent crime and the prevention of further victimization.
Relevant activity underway Domestic Violence Coordinator (DVC) monitors all domestic related occurrences to ensure compliance with provincial policies. DVC completes a “Domestic Violence Report” on a quarterly basis. DVC continues to engage other community partners while attending monthly Domestic Monitoring Committee meetings and HART teleconferences led by MAG. Ongoing communication between members and Victim / Witness Assistance Program (VWAP), Children’s Aid Society (CAS) and Cornerstone Outreach, Alderville Women Shelter and Victim Services to continue to improve response to Victims. The Area Crime Supervisor monitors all Ontario Sex Offender Registry (OSOR) registrants for compliance. Community Mobilization Unit (CMU) members bring individuals and families at elevated risk of harm to the Situation Table to engage additional supports for all involved. Development of Protocols with long-term care facilities dealing with safety planning and police response.
Property Crime: Break & Enter, Mischief and Overall property crime saw a reduction of 15.18% from 2014. Theft Under $5,000 Relevant activity underway Street Response Team (SRT) continues to build relationships with local at risk business owners to educate and provide guidance on target hardening. SRT members work closely with the Community Drug Action Team (CDAT) on property crime investigations. SRT members laid 120 charges related to property crime offenses in 2015. “Lock it or Lose it” initiatives were completed in Northumberland County in 2015. Auxiliary members and the SafeGuard program provide additional support to victims of thefts and break and enters. Frontline members have been involved in focused patrol in areas identified by the detachment analyst as high risk.
Page 26 of186
Safe Communities – A Secure Ontario 6 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Illicit Drugs Overall Drug offences saw a reduction of 12.26% from 2014
Relevant activity underway
CDAT and the SRT members work together on a regular basis for continued information sharing and coordinated utilization of specialty services and the Drug Enforcement Unit (DEU). This cooperation has added to the quality of investigations in both units. CDAT has engaged Municipal Building and Fire Departments during drug investigations. Collaboration between OPP resources and policing partners is underway to ensure comprehensive planning for all aspects of investigations. Bulletins are sent out frequently and addressed at shift briefings to frontline members regarding new drugs being utilized, the effects they have and how to identify them. CDAT members liaise with frontline members on an ongoing basis to facilitate education and information sharing. The Detachment Analyst has been assigned to monitor crime trends within the County.
Reducing victimization from cyber and/or Relevant activity underway technology-enabled crime through engagement and education DARE officer continues to embed online protection strategies within the traditional DARE program. In 2015, 431 students from 18 schools graduated from the DARE program in Northumberland County. Several media broadcasts have been made to educate the public on current fraud trends. The CSO has held presentations with seniors groups to educate them about online fraud prevention. Community Service Officers spoke to county high school students in regard to cybercrimes. Member of Crime Unit trained in open-source internet investigations
Page 27 of186
Safe Communities – A Secure Ontario 7 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Traffic Data
The OPP is focused on the “Big Four” factors in deaths and injuries: lack of occupant restraint, aggressive driving including speeding, impaired and distracted driving.
Motor Vehicle Collisions (MVC) by Type Table 3.1 Fatalities in Detachment Area Table 3.3 (Includes roadway, off-road and motorized snow vehicle collisions) Change Change Roadways 2013 2014 2015 2014/15 2013 2014 2015 2014/15 (%) (%) Fatal Incidents 5 2 8 300.00% Fatal MVCs 5 2 9 350.00% Persons Killed 6 2 8 300.00% Personal Injury MVCs 166 206 179 -13.11% Alcohol-related 1 0 2 Property Damage MVCs 837 898 793 -11.69% TOTAL MVCs 1,008 1,106 981 -11.30% Change Alcohol-related MVCs 14 14 33 135.71% Marine 2013 2014 2015 2014/15 Animal-related MVCs 155 128 149 16.41% (%) Persons Killed 6 2 9 350.00% Fatal Incidents 0 0 0 Persons Injured 257 284 Persons Killed 0 0 0 Alcohol-related 0 0 0
Change Primary Causal Factors in Fatal MVCs on Roadways Table 3.2 Off-Road Vehicles 2013 2014 2015 2014/15 Change (%) 2013 2014 2015 2014/15 Fatal Incidents 0 0 0 (%) Persons Killed 0 0 0 # of Fatal MVCs where speed is a Factor 0 1 1 0.00%
r Alcohol-related 0 0 0 # of Fatal MVCs where alcohol is a Factor 1 0 2
Fou # of Fatalities where lack of seatbelt* use is a Factor 1 0 3
The Big Change # of Fatal MVCs where driver inattention is a Factor 2 0 1 Motorized Snow 2013 2014 2015 2014/15 # of Fatal MVCs where wildlife is a Factor 0 0 0 Vehicles (%) Total Fatal MVCs 5 2 8 300.00% Fatal Incidents 0 0 1 Persons Killed 0 0 1
Alcohol-related 0 0 0
Shaded cell indicates percentage change does not allow for dividing by zero. Diagonal shaded cell indicates that the count of injured persons was not available at time of extract due to issues with Involved Persons in the eCRS database.
Page 28 of186 Please refer to endnotes for all data source and note details
Safe Communities – A Secure Ontario 8 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Traffic Progress Results Provincial Targeted Outcome: 1.7% reduction in total motor vehicle collisions by 2016
PRIORITY PROGRESS
The Big Four causal factors of fatal, personal Total motor vehicle collisions saw a reduction of 11.3% from 2014; however the number of motor vehicle collisions where injury and property damage collisions on alcohol was a factor increased from 14 collisions in 2014 to 33 collisions in 2015. roadways, waterways and trails: impaired (alcohol/drug), speeding/ aggressive and Relevant activity underway inattentive/distracted driving and lack of occupant restraint and safety equipment Officers spent 12,324 hours engaged in traffic enforcement on Northumberland County roadways in 2015. Analysis on the increase in fatal collisions in 2015 did not show any trends for drivers. An educational component for pedestrian traffic was incorporated. Assessment of traffic requirements in Northumberland led to planning an enhancement to the Northumberland Traffic Unit for 2016. Focused patrols have been assigned to frontline members to support traffic safety initiatives and identified high risk areas.
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Safe Communities – A Secure Ontario 9 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Other Policing Priorities
PRIORITY PROGRESS
Calls for service involving persons with mental There were over 98 occurrences involving our Community Mobilization Unit members in 2015. health issues or in a mental health (MH) crisis through engagement and education Relevant activity underway Creation of the Community Mobilization Unit (CMU), including a fulltime designated Mental Health Liaison Officer. This unit is actively involved in connecting individuals that have come into contact with police with required services. Compliance with Brief Mental Health Screener (BMHS) policy. Development of Protocols with Long-term Care Facilities. Development of Protocols with Youth Facilities. Development of Memorandum of Agreement (MOA) with Hospitals regarding transfer of care protocol. The detachment is actively participating in the Northumberland Situation Table. The table is comprised of over 28 service providers that have a collaborative approach to supporting individuals and families at an elevated risk of harm. There have been over 65 cases brought to the table since its inception in May 2015. Participation and representation on the lead table and two sub-committees of Safe Communities Northumberland. Commencement of planning for the Community Connections Expo scheduled for early June 2016. Planning for Crisis Intervention training with community partners.
Reducing 9-1-1 “Pocket Dials” through Relevant activity underway engagement and education Media continues to educate the public on the risks associated with “911 pocket dials” including police response and utilization of resources that may be required elsewhere. The Northumberland media officer prepared releases that were delivered to County media organizations.
9-1-1 Pocket Dials Table 4.1 Mental Health Strategy Data Table 4.2
Call Type 2014 2015 Occurrences Occurrences Occurrences Occurrences BMHS Unknown Wireless 802 672 (contact made)* (no contact (empty BMHS (complete Compliance Officer Confirmed Pocket Dial 50 15 made)* forms) BMHS forms) % Officer Confirmed 6% 2% 263 0 2 215 82%
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Safe Communities – A Secure Ontario 10 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Endnotes Table 1.1 Detachment Personnel Source: Ontario Public Service, 2015/12/31 Workforce Information Network Employee Extract, 2016/02/17 Notes: 1. Measure is Staff Strength Full-Time Equivalent (ssFTE). 2. Excludes students, seasonal, interns and all leaves of absence. 3. Data reflects employees who are “active” in WIN (includes employees using pre-retirement credits to remain on payroll leading up to official retirement, although not available operationally. Table 1.3 Hours (Field Personnel) Source: Ontario Provincial Police, Daily Activity Reporting (DAR) System, Business Intelligence (BI) Cube. (2016/04/09) Note: Based on Total hours of activity reported in DAR under selected Obligated Duty Codes (CCC, Traffic, Patrol, Total) reported to Home Location. The % change is based on last year over previous year. Table 1.4 Criminal Code & Provincial Statute Charges Laid Source: Ministry of the Attorney General Integrated Court Offence Network (ICON) (2016/04/13) Note: Charges are based on date charge added into the court system (ICON) and not date of offence. "Other" charges is comprised of CAIA, Other Provincial & Federal Offences including drug offences. The % change is based on last year over previous year. Tables 2.1, 2.2, 2.3, 2.4, 2.5 Source: Records Management System (RMS Niche) All Offence Level BI Cube, (2016/04/16) Note: Actual occurrences, Stats Can Valid occurrences only, Non-FN Coverage Types only, Primary Offence Level only, Violent & Property Crime, Other Criminal Code and Federal Statute categories aligned with public reporting standards. The % change is based on last year over previous year. For a more detailed explanation of Uniform Crime Reporting Codes see Statistics Canada, Uniform Crime Reporting at www.statcan.gc.ca Table 2.1 Violent Crimes Corresponding Primary Offence Levels 01* Murder 1st Degree, Murder 2nd Degree, Manslaughter, Infanticide 02 Criminal Negligence Causing Death, Other Related Offences Causing Death 03 Attempted Murder, Conspire to Commit Murder 04 Aggravated Sexual Assault, Sexual Assault with a Weapon, Sexual Assault, Other Criminal Code * Sec. 151 – Sec. 160, Sexual Interference, Invitation to Sexual Touching, Sexual Exploitation, Sexual Exploitation of a Person with a Disability, Incest, Corrupting Morals of a Child, Sexually Explicit Material to Child with Intent, Luring a Child via a Computer, Anal Intercourse, Bestiality – Commit/Compel/Incite Person, Voyeurism 05 Aggravated Assault Level 3, Assault with a Weapon, Assault Level 1, Unlawfully Causing Bodily Harm, Discharge Firearm with Intent, Using Firearm (or imitation) in commission of offence, Pointing a Firearm, Assault Peace Officer, Assault Peace Officer with a Weapon OR Cause Bodily Harm, Aggravated Assault on Peace Officer, Criminal Negligence – Bodily Harm, Trap Likely to or Cause Bodily Harm, Other Assaults / Admin Noxious thing 06 Kidnapping / Confinement, Kidnapping, Forcible Confinement, Hostage Taking, Trafficking in Persons, Abduction Under 14, Abduction Under 16, Remove Child from Canada, Abduction Contravening A Custody Order, Abduction – No Custody Order 07 Robbery, Robbery of Firearms 08 Extortion, Intimidation of a Justice System Participant or a Journalist, Intimidation of a Non-Justice Participant, Criminal Harassment, Threatening / Indecent Phone Calls, Utter Threats, Explosives, Arson – Disregard for Human Life, Other Criminal Code * against public order *Homicide Data is extracted from Homicide Survey Table 2.2 Property Crimes Corresponding Primary Offence Levels 01 Arson 02 Break & Enter, Break & Enter – Firearms, Break & Enter – Steal firearm from motor vehicle 03 Theft Over, Theft Over $5,000 – Motor Vehicle, Theft from Motor Vehicles Over $5,000, Theft Over $5,000 Shoplifting, Theft of Motor Vehicle 04 Theft Under $5,000, Theft Under $5,000 – Motor Vehicle, Theft from Motor Vehicles Under $5,000, Theft Under $5,000 Shoplifting 05 Possession of Stolen Goods, Trafficking in Stolen Goods over $5,000 (incl. possession with intent to traffic), Possession of Stolen Goods over $5,000, Trafficking in Stolen Goods under $5,000 (incl. possession with intent to traffic), Possession of Stolen Goods under $5,000 06 Fraud, Identity Theft, Identity Fraud 07 Mischief, Mischief to Property Over $5,000 Exp., Mischief to Property Under $5,000 Exp., Mischief to Religious Property Motivated by Hate, Altering / Destroying / Removing a vehicle identification number Table 2.3 Other Criminal Code Corresponding Primary Offence Levels 01 Offensive Weapons – Explosives, Use of Firearm in Offence, Offensive Weapons – Weapons Trafficking, Possess Firearm while prohibited, Other Criminal Code * Sec. 78 – Sec. 96, Import / Export – Firearm / Weapon / Ammunition / Device, Offensive Weapons – Point Firearm, Other Criminal Code * Sec. 105 – Sec. 108, Breach of Firearms Regulation – Unsafe Storage 02 Prostitution – Bawdy House, Live on avails of prostitution, Parent / Guardian Procure sexual activity, Prostitution under 18 – Procuring, Prostitution – Other Prostitution, Betting House, Gaming House, Other Gaming and Betting, Bail Violations, Counterfeit Money, Disturb the Peace, Escape Custody, Indecent Acts, Child Pornography, Voyeurism, Public Morals, Lure Child via Computer, Obstruct Public Peace Officer , Prisoner Unlawfully at Large, Trespass at Night, Fail to Attend Court, Breach of Probation, Threatening / Harassing Phone Calls, Utter Threats to Property / Animals, Advocating Genocide, Public Incitement of Hatred, Unauthorized record for sale, rental, comm. Distribution, Other Criminal Code * Sec. 46 – Sec. 78.1, Property or Services for Terrorist Activities, Terrorism – Property, Participate in Activity of Terrorist Group, Facilitate Terrorist Activity, Instruct Terrorist Act, Harbour or conceal a Terrorist, Hoax Terrorism, Offensive Weapons – Careless use of firearms, Bribery / Perjury, Other Criminal Code * Sec. 176 – Sec. 182, Interception / Disclosure of Communication, Other Criminal Code * Sec. 215 – Sec. 319, Other Criminal Code * Sec. 337 – Sec. 352, Other Criminal Code * Sec. 415 – Sec. 427, Intimidation of Justice System Participant, Other Criminal Code * Sec. 437 – Sec. 447, Offences Related to Currency, Proceeds of Crime, Attempts, Conspiracies, Accessories, Instruct Offence for Criminal Organization, Commission of offence for Criminal Organization, Participate in Activities of Criminal Organization, Other Criminal Code * Sec. 462 – Sec. 753
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Safe Communities – A Secure Ontario 11 Northumberland OPP Detachment 2015 Action Plan Progress Report Ontario Provincial Police
Table 2.4 Drugs Corresponding Primary Offence Levels 01 Possession–Heroin, Possession–Cocaine, Possession–Other Controlled Drugs and Substances Act (CDSA), Possession–Cannabis, Possession–Methamphetamine (Crystal Meth), Possession–Methylenedioxyamphetamine (Ecstasy) 02 Trafficking–Heroin, Trafficking–Cocaine, Trafficking-Other CDSA, Trafficking–Cannabis, Trafficking-Methamphetamine (Crystal Meth), Trafficking-Methylenedioxyamphetamine (Ecstasy) 03 Import/Export–Heroin, Import/Export–Cocaine, Import/Export–Other Drugs, CDSA *Sec.6 Import/Export Table 2.5 Federal Statutes Corresponding Primary Offence Levels 01 Other Federal Statutes, Bankruptcy Act, Income Tax Act, Canada Shipping Act, Canada Health Act, Customs Act, Competition Act, Excise Act, Youth Criminal Justice Act (YCJA), Immigration and Refugee Protection Act, Human Trafficking (involving the use of abduction, fraud, deception or use of threat), Human Smuggling fewer than 10 persons, Human Smuggling 10 persons or more, Firearms Act, National Defence Act, Other Federal Statutes Table 2.6 Intelligence-Led Policing – Crime Abatement Strategy Source: Records Management System (RMS Niche) Extract Report, (2016/04/19) Note: 2012 was a transition year for ILP Data from DAR to Niche therefore data cannot be compared to previous Action Plans. Information is derived from the ILP-CAS Persons Search Report RMS Niche. Table 3.1 Motor Vehicle Collisions (MVC) by Type (Includes roadway, off-road and motorized snow vehicle collisions Source: Ontario Provincial Police, Collision Reporting System (CRS), (2016/04/19) Note: Count of Reportable Fatal, PI and PD Collisions entered into the eCRS for MVC, MSV and ORV Report Types regardless of status, excluding FN detachments. Count of Alcohol-related collisions where Alcohol-Involved indicated as Yes in eCRS. The % change is based on last year over previous year. Table 3.2 Primary Causal Factors in Fatal MVCs on Roadways Source: Ontario Provincial Police Collision Reporting System (CRS), (2016/04/19) Note: Count of Reportable Fatal Collisions entered into the eCRS where Report Types is MVC only regardless of status, excluding FN detachments. Count of Speed-related collisions where contributing factor speed or speed too fast for conditions OR driver action exceeding speed limit or speed too fast for conditions. Count of Alcohol-related collisions where Alcohol-Involved indicated as Yes in eCRS. Count of collisions where victim type is deceased and safety equipment use is equipment not used but available or no equipment available. Count of collisions where distracted drivers is based on contributing factor of inattentive driver or driver condition reported as inattentive. Count of collisions where wildlife a factor is contributing factor reported as animal - wild or domestic. The % change is based on last year over previous year. * Seatbelt includes: Use unknown, lap and shoulder belt, lap belt only, lap belt only of combined assembly, child safety seat used incorrectly, child safety seat used correctly, other passive restraint device. Table 3.3 Fatalities in Detachment Area Source: Ontario Provincial Police, Collision Reporting System (CRS), (2016/04/19) Note: Count of Fatal incidents and persons killed entered into the eCRS where Collision Type is reported as Fatal by report type (MVC, Marine, MSV, ORV). Alcohol-related is a count of the incidents where Alcohol-Involved on the Details Screen reported as Yes. First Nation Detachments were excluded from this count. Motorized Snow Vehicles Statistics are reported seasonally from October 1st to March 31st each reporting period. The % change is based on last year over previous year. Table 4.1 911 Pocket Dials Source: Computer Aided Dispatch (CAD) System, (2016/02/16) Note: CAD data and will not mirror any other data sources on how 911 calls/911 hang ups are reported. 911 Officer Confirmed Pocket Dial data represents CAD occurrences entered by PCC Communicators for calls received with no-voice contact from cellular devices only. Where an officer confirms that a 911 Wireless call was indeed a 911 Pocket Dial the event types be changed and may not mirror other data sources (e.g. Niche) that reference 911 calls. This represents only a small percentage of all 911 calls handled and dispatched by the OPP. Table 4.2 BMHS Compliance Report Source: Records Management System (RMS Niche), (2016/04/14) Note: Occurrences between 2015/12/01 00:00 and 2016/01/01 00:00 * Occurrences with MH UCR Code 8529
Page 32 of186
Safe Communities – A Secure Ontario 12 ACTION PLAN
OPP PROGRAMS 24-Hour Proactive and Reactive Intelligence Policing/Investigation AND SERVICES Major Case Management Aboriginal Policing Marine/Motorized Snow Auxiliary Policing Vehicle/All-Terrain Vehicle Aviation Media Relations Behavioural Sciences and Analysis Offender Transportation Canine Ontario Sex Offender Registry Chemical, Biological, Radiological, Organized Crime Investigation Nuclear and Explosive Response Protective Services Child Exploitation Investigation RIDE (Reduce Impaired Driving Everywhere) Communications Search and Rescue Community Policing Surveillance - Electronic Complaint Investigation and Physical Court Case Management Tactics and Rescue Crime Prevention Technical Traffic Crime Stoppers Collision Investigation Crisis Negotiations Traffic Safety Differential Response Training Drug Enforcement Underwater Search and Recovery E-Crime (Electronic Crime) Urban Search and Rescue Emergency Planning and Response ViCLAS (Violent Crime Linkage Analysis System) Forensic Identification Victim Assistance
Hate Crimes/Extremism Investigation The above list corresponds with the Adequacy & Effectiveness Page 33 of 186 Illegal Gaming Investigation of Police Services Regulation (Adequacy Standards, O. Reg. 3/99). The list further provides an overview of various OPP Incident Command programs and services but should not be considered complete. Northumberland DETACHMENT
1165 Division Street Cobourg, Ontario K9A 4J9
Page 34 of 186 Tel: (905) 372-5421 Fax: (905) 372-1301 2015 PROGRESS REPORT 2015 www.opp.ca The Corporation of the Township of Hamilton 4.
REPORT TO: Mayor Lovshin & Members of Council
REPORT No: PNG2O16-11
SUBMITTED BY: Sandra Stothart, Planning Co-Ordinator
DATE: July 19, 2016
Subject: Bill73, Smart Growth for Our Communities ACt,2015
RECOMMENDATION:Requires Action D For InformationOnly • In Camera D
Itis recommended that the Council of the Township of Hamilton enact as follows:
1. Receive the report as information.
ORIGIN/BACKGROUND:
On May 3, 2016, I attended a Planners Forum in Kingston to gather informationfrom Ministryof MunicipalAffairs and Housing (MMAH)regarding Bill73 and changes to MinimumDistance Separation (MDS)regulations.
DISCUSSION:
3Fd Bill73. the Smart Growth for Our Communities Act. 2015. received reading and Royal Assent on December 3,2015 and Proclamation on July 1, 2016.
There are 5 main themes withinthe Act, which makes amendments to the Ontario Planning Act 1) Citizen Engagement 2) Certainty, Stability&Costs 3) Local Decision-Making and Accountability 4) Dispute Resolution 5) Transparency
1) Citizen Engagement
Under this theme the changes to the Planning Act include
Amendments Township Action Explain how public input affected a Committee of Adjustment decisions, municipal decision. Zoning By-lawand OfficialPlan Amendments and the minutes of the Ensure consideration of public input at meetings should include a section on how municipal level by approval authorities and the public input may have led to the 0MB. decision. Require locallydesigned public 2017 OP review willinclude additional consultation policies. section on the procedures for informing and obtaining views from the public.
Page 35 of 186 JUL 192016 PNG-2016-11 BILL73 2
Increasing use and ensure citizen Because the Township is a lower tier membership on planning advisory municipality, it is not required to establish a committees, planning advisory committee with citizen membership. This will be a County responsibility. Expand authority for municipalities to The Township can resolve that the establish their own alternative notice Planning Act notice requirements are procedures. sufficient.
2) Certainty, Stability &Costs
Amendments [Township Action New official plans and, as a result, those This would only apply when the Official implementing zoning by-laws would benefit Plan (OP) is repealed and replaced. I from 10 year review cycles. Otherwise, the OP must be reviewed every 5 years. (due date 2017) No privately-initiated applications to amend Since the Township is not undertaking a a new official plan or zoning by-law for 2 NEW Official Plan or Zoning By-law, this 2 years unless municipally initiated or year moratorium would not apply. municipality passes a resolution to allow Otherwise, a resolution of Council would applications during the 2 year time-out. be required to permit zoning amendments as a result of condition of consent. Limit approval and appeals of lower-tier Northumberland County Official Plan official plan unless it conforms with upper- (NCOP) is consistent with existing tier plan. Hamilton Township Official Plan (HTOP).
; An amendment to one would probably require an amendment to the other as well. Remove requirement to update No action required from Township. employment land policies. Updates can be undertaken at will. Require municipality to submit draft This would require that significant work be OP/OPA update to MMAH90 days prior to completed prior to advertising for public notice of public meeting. meeting, rather than taking the input and then writing the document. Minor edits would be expected. Identification of a new provincial interest to Decisions on development applications promote built form with specified desirable must consider built-form that is well- characteristics and requirement that built designed, encourages a sense of place environment policies be included in official and provides for public spaces that are of plans high quality, safe accessible, attractive and vibrant, Extend PPS review time from 5 to 10 No action required from Township. years.
3) Local Decision-Making and Accountability
Amendments Township Action More time to resolve disputes prior to This would primarily be an office function, appeal (90 day timeout). setting up mediation between parties before submitting appeal information to Ontario Municipal Board (0MB).
Page 36 of 186 JUL 192016 PNG-2016-11 BILL73 3
Facilitate implementation of the renamed Township does not currently utilize a Community Planning Permit System CPPS. Otherwise a resolution of Council (CPPS) by limitingamendments for 5 years would be required to permit amendments (willalso require regulation) unless (i)on a case by case basis or (H)specific municipallyinitiated or municipalitypasses circumstances or (Hi)blanket liftingof a resolution to allow application during the moratorium. 5 year time out. Provides regulation making authority to Township may institute the CPPS. This prescribe purposes for the establishment of can be developed with locallyindentified the CPPS, based on which Ministeror an criteria for specific locations. approval authority could require. Municipalitieswould have discretion to determine the specific locations.
4) Dispute Resolution
Amendments Township Action No appeal of implementation of specific Provincial matters have already gone provinciallyapproved matters in official through a number of public meetings. plan (e.g. Ministryof the Environment Such amendments to the OP are (MOE) approved source water protection implementing previous decisions. boundaries). Remove appeal of second unit residential Supporting the Provincial Policy Statement policies in officialplan updates. (PPS) and intensification policies. Require more detailed reasons for appeal The appellant must be very clear on what in relation to provincial/localpolicy, they are appealing and why. Remove abilityto appeal entire new official The appellant must be very clear on what plan. sections/policies they are appealing. “Shot Gun” approach willnot be accepted. Provide enhanced opportunities for This would primarilybe an officefunction, alternative dispute resolution —60days setting up mediation between parties before 0MB. before submitting appeal informationto 0MB. No minor variances for 2 years after site Provides stimulus for proponent to plan specific rezoning unless municipality ahead and ensure all dimensions are passes a resolution in allow applications correct before proceeding with during the 2 year timeout, applications. Provide regulation making authority to Discussion items: Would a 10% variance clarifywhat constitutes a minor variance be minor? Would 11% then have to come and empower municipalities to establish before Councilfor Zoning Amendment? additional criteria for more variances. Should there be more than the 4 tests of a variance? Limitopen ended appeal window for non- Ifthe approval authority fails to give notice decisions of officialplans/officialplan of a decision in respect of an amendment amendments by establishing optional new within 180 days after the receipt of a notice that would create a time limitfor complete application, the lack of decision these appeals. can be appealed to the 0MB. This ‘limit’ would require that the appeal be within20 days of the prescribed decision deadline, not three years later.
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5) Transparency
Amendments Township Action Require detailed reporting for municipal collection of density bonusing and parkland fees.
Change the alternative parkland dedication Review of the Township Parks Plan to rate for cash-in-lieu payments to incent the identifyneeds and opportunity to obtain acquisition of physical parkiand. land at 1 ha/300 units.
Require municipalities to prepare parks plan, in consultation with school boards and, as appropriate, the public, before adopting alternative parkland dedication rate policies.
Other happenings of note:
July 1, 2016: 0MB appeal fees have increased to $300.00 (from $125.00)
Revisions to MDS calculations are expected in late August — looking into the possibilityof hosting a training session
STRATEGICPLAN
Incorporating these amendments into the everyday works performed would be in keeping withthe goals of Effective Governance and Management of the Organization to deliver efficient and cost effective governance in a timely manner, through leadership and respect — administer with an unbiased view.
CONCLUSIONS
These amendments have been enacted by the MMAH.Staff willbe working to adjust any practices as required and incorporating the amendments and information into public communications.
p L Prepared by: lewed by:
Page 38 of 186 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES June 21, 2016 at 1:00 PM.
Members present: Mayor Mark Lovshin; Deputy Mayor Gary Woods; Councillor Scott Jibb; Councillor Bill Cane; Councillor Pat McCourt Absent with notice: Staff present: Kate Surerus, Municipal Clerk, Director Corporate Services; Arthur Anderson, Chief Administrative Officer; Paul Dowber, Treasurer; Paul Heffernan, Manager Operational Support & Infrastructure; Sandra Stothart, Planning Co- ordinator Media:
1. Call To Order
1.1 Mayor Lovshin called the meeting to order at 1:02 pm.
2. Additions to agenda
2.1 There were no additions to the agenda.
3. Confirmation of Council Agenda
3.1 Motion to confirm the agenda. RCRES: 2016-166 Moved by Deputy Mayor Woods, Seconded by Councillor McCourt THAT the agenda be confirmed as presented. CARRIED
4. Declarations Of Pecuniary Interest And The General Nature Thereof
4.1 There were no declarations of pecuniary interest.
5. Presentations/Delegations
5.1 Collins Barrow Kawarthas LLP - Richard Steiginga, CPA, CA & Duane Potter, Audit Manager Re: 2015 Year End RCRES: 2016-167 Moved by Councillor Jibb, Seconded by Councillor McCourt THAT Council approves the draft 2015 Financial Statements as prepared and presented by Collins Barrow Kawarthas LLP and authorized the signing of the applicable audit letters. CARRIED
6. Public Hearings/Meetings (if required)
6.1 REPORT ZBA 01/16 Re: Medical Marihuana Robert Lang, 7367 Donaldson Rd. Concerns are: Occupancy requirements needed for venting and security and any Fire hazards. Need to increase setbacks from property lines. Cathie Houston, 5440 Rice Lake Scenic Drive. Concur with Mr. Lang regarding location, security and ventilation.
Invite MP Rudd to attend a future Council meeting to speak to this matter.
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RCRES: 2016-168 Moved by Deputy Mayor Woods, Seconded by Councillor Cane THAT Report ZBA 01/16 regarding Medical Marihuana for medical purposes regulations be received for information and that staff be directed to conduct additional research and bring forward a Zoning By-law Amendment at a future meeting for Council consideration. CARRIED
6.2 Motion to reconvene to the Regular Session. RCRES: 2016-169 Moved by Deputy Mayor Woods, Seconded by Councillor Cane THAT Council reconvenes to the Regular session. CARRIED
7. Planning By-laws
7.1 There were no planning by-laws.
8. Adoption of Previous Council meetings and COTW meetings
8.1 Minutes of the Regular Council meeting held May 17, 2016. RCRES: 2016-170 Moved by Deputy Mayor Woods, Seconded by Councillor McCourt THAT the minutes of the Regular Council meeting held May 17, 2016 be adopted. CARRIED
8.2 Minutes of the Committee of the Whole meeting held June 14, 2016. RCRES: 2016-171 Moved by Deputy Mayor Woods, Seconded by Councillor McCourt THAT the minutes of the Committee of the Whole meeting held June 14, 2016 be approved. CARRIED
9. Business Arising From Previous Minutes
9.1 There was no business arising from previous minutes.
10. Committee Reports
10.1 Minutes of the Joint Animal Control Municipal Service Board meetings held March 16 and April 20, 2016.
10.2 Minutes of the Police Services Board meetings held March 24 and April 28, 2016.
10.3 Minutes of the Cobourg Public Library Board meeting held April, 2016.
10.4 Minutes of the Heritage Advisory Committee meeting held April 27, 2016.
10.5 Minutes of the Cold Springs Hall Advisory Committee meeting held April 28, 2016.
10.6 Minutes of the Northumberland Geographic Information System (GIS) Committee meeting held May 11, 2016.
10.7 Minutes of the Community Physician Recruitment & Retention Committee meetings held January 20 and March 16, 2016.
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10.8 Minutes of the Ganaraska Region Conservation Authority (Full Authority) meeting held May 2016. RCRES: 2016-172 Moved by Councillor McCourt, Seconded by Deputy Mayor Woods THAT the minutes of the Committee meetings as listed as 10-1 to 10.8 be received for information. CARRIED
11. Public Works & Infrastructure
11.1 REPORT PWI 2016-08 Re: 3/4 ton pick-up truck tender award RCRES: 2016-173 Moved by Councillor Cane, Seconded by Councillor McCourt THAT Report PWI 2016-08 regarding the purchase of a 3/4 Ton Pick-up Truck within the approved budget and the Tender Award to Quantrill Chevrolet for the supply and delivery of a 3/4 ton pick-up truck as specified and quoted in Tender PW2016-02 be received for information. CARRIED
11.2 REPORT PWI 2016-09 Re: Parking By-law amendments RCRES: 2016-174 Moved by Deputy Mayor Woods, Seconded by Councillor McCourt THAT Report PWI 2016-09 regarding further amendments to Parking By-law 2012-20 be received and further that the Council of the township of Hamilton enacts as follows: 1. Council approves the amendments to By-law 2012-20, as amended, Schedule B - No Parking at Any time restrictions; Schedule C - Regulating Traffic parking for Specific Period and Schedule D - Fire Routes within the Township of Hamilton and that signage be in compliance with these amendments. CARRIED
11.3 REPORT PWI 2016-10 Re: Blue Water Enterprise RCRES: 2016-175 Moved by Councillor Cane, Seconded by Councillor Jibb THAT Report PWI 2016-10 regarding "Bluewater Enterprises Water Bill" be received and further that Council of the Township of Hamilton enacts as follows: 1. Council directs the Treasurer to adjust the water bill for 4741 County Road 45, Bluewater Enterprises by charging for total water consumption at the lowest rate. The total charge would be 109 units (1000 gallons/unit) @ $4.63 plus monthly base charge $31.58 x 3 = $504.67 + $94.74 =$599.41 CARRIED
12. Recreation & Facilities
12.1 There were no reports.
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13. Corporate Services
13.1 REPORT PNG 2016-08 Re: Deeming By-law Fawn Hill Court RCRES: 2016-176 Moved by Councillor Cane, Seconded by Councillor McCourt THAT Report PNG 2016-08 regarding a Deeming By-law for Blks 11, 12 and Lot 5 Plan M-814 be received and further that Council of the township of Hamilton enact as follows: 1. Council directs staff to bring forward a Deeming By-law for Lot 5 and Blocks 11 & 12 on Plan M-814 to not be part of a plan of subdivision as per Section 50(4) of the Ontario Planning Act in order to fulfill a requirement of Plan of Subdivision for Phase 1A of the Deerfield subdivision. CARRIED
13.2 REPORT PNG 2016-09 Re: Fire Wood Processing RCRES: 2016-177 Moved by Deputy Mayor Woods, Seconded by Councillor Cane THAT Report PNG 2016-09 regarding a proposed Zoning by-law amendment to recognize the use of Fire Wood Processing be received for information and further that Council of the Township of Hamilton enacts as follows: 1. Council directs staff to advertise a Public Meeting as required under the Ontario Planning Act in respect of the proposed Zoning By-law Amendment to recognize Fire Wood Processing, for the September, 2016 regular meeting of Council. CARRIED
13.3 REPORT T 2016-06 Re: Roads & Roads Equipment reserves RCRES: 2016-178 Moved by Deputy Mayor Woods, Seconded by Councillor McCourt THAT Report T 2016-06 regarding Roads and Roads Equipment reserves be received and further that Council of the Township of Hamilton enacts as follows: 1. Council approves the contribution to Roads and Roads Equipment Reserves by the transfer of $140,000 in the 2015 fiscal year to fund the increased cost of the Sand Dome replacement and a transfer of $140,000 in the 2015 fiscal year to fund the increase in capital road work in future years. CARRIED
13.4 REPORT T 2016-07 Re: Library Agreement Renewal RCRES: 2016-179 Moved by Councillor McCourt, Seconded by Deputy Mayor Woods THAT Report T 2016-07 regarding the Library Agreement Renewal be received and further that the Council of the Township of Hamilton enacts as follows: 1. Council authorizes the Mayor and Chief Administrative Officer to execute an agreement between the Township of Hamilton and the Cobourg Public Library Board for the renewal of library services in Hamilton Township for the period January 01, 2016 to December 31, 2019. CARRIED
13.5 REPORT T 2016-08 Re: Canada 150 Funding application RCRES: 2016-180 Moved by Councillor McCourt, Seconded by Councillor Cane THAT Report T 2016-08 regarding a Canada 150 Funding application be
Page 42 of 186 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES June 21, 2016 1:00 PM
received and further that Council of the Township of Hamilton enact as follows: 1. Council directs the Treasurer to complete the Canada 150 funding application on behalf of the Corporation of the Township of Hamilton for the replacement of the play and activity equipment at the Baltimore Arena sports field and the rehabilitation of the historic Gore's Landing Wharf. CARRIED
13.6 REPORT CD 2016-10 Re: Audio/video recording RCRES: 2016-181 Moved by Councillor McCourt, Seconded by Councillor Cane THAT Report CD 2016-10 regarding the Audio/Video recording of Council meetings be received and further that the Council of the Township of Hamilton enacts as follows: 1. Council directs the Municipal Clerk to proceed with the purchase of all necessary equipment to facilitate the installation of equipment to enable the recording of Regular and Special Council meetings and Committee of the Whole and Committee of Adjustment meetings beginning September 2016. 2. That the Regular and Special Council meetings and Committee of the Whole and Committee of Adjustment meetings be uploaded to the township website for public viewing within 2 business days following the meeting and such meetings remain posted for a maximum of 30 days. 3. That staff prepare a policy titled “Audio Video Recording Protocols” - Council meetings and Committee of the Whole and Committee of Adjustment meetings. CARRIED
13.7 REPORT CD 2016-11 Re: Acknowledgement & Direction RCRES: 2016-182 Moved by Councillor Jibb, Seconded by Deputy Mayor Woods THAT Report CD 2016-11 regarding the signing of an Acknowledgement & Direction be received and further that Council of the Township of Hamilton enacts as follows: 1. THAT Council authorizes the Mayor and Clerk to sign the Acknowledgement and Direction as prepared by Allan T. McCracken of Mann McCracken Bebee and Schmidt, to discharge a Mortgage registered as CB 136481 March 5, 1987 on title to Maria J. Van Steijn 5049 Burnham Street North, Gores Landing for an Ontario Home Renewal Program loan. 2. THAT staff prepare and present a by-law to Council to permit the authorization to sign. CARRIED
14. Emergency Services
15. Communications/Announcements
15.1 Resolution: Lyme Disease
15.2 Resolution Bill 158
15.3 Resolution: Ban Door to Door sales
15.4 Resolution: Highway 3 widening
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15.5 Resolution: Cutbacks to behavioural Therapy for ASD
15.6 Resolution: Rural Economic Development (RED) program suspension
15.7 Resolution: Municipal Role - siting of wind power projects RCRES: 2016-183 Moved by Councillor Cane, Seconded by Councillor Jibb THAT Council of the Township of Hamilton supports the City of Ottawa's resolution regarding "Municipal role in the siting of wind power projects". CARRIED
15.8 Resolution: Private supportive living accommodations
15.9 Letter from OPP - Notification billing calls for service
15.10 Letter from OPP - New Municipal Police Board initiatives
15.11 Letter of thanks from Safe Communities Northumberland
15.12 Donations to Fort McMurray
15.13 Canadian Union of Postal Workers - Federal government reviewing Public postal service
15.14 Letter from Town of Cobourg - Notice complete application RCRES: 2016-184 Moved by Councillor Cane, Seconded by Deputy Mayor Woods THAT the communications listed as 15.1 to 15.14 be received. CARRIED
16. By-laws
16.1 BY-LAW 2016-27 Re: Deeming Lot 5, Blocks 11 & 12, RP 814 RCRES: 2016-185 Moved by Councillor McCourt, Seconded by Councillor Jibb THAT By-law 2016-27, being a by-law to deem Lot 5, Block 11 & Block 12 on Plan M-814 to not be part of a plan of subdivision to effect the merging of property, be given a first, second and third reading and finally passed this 21st day of June, 2016. CARRIED
16.2 BY-LAW 2016-28 Re: Authorize Mayor & Clerk to sign Acknowledgement & Direction RCRES: 2016-186 Moved by Councillor Jibb, Seconded by Councillor McCourt THAT By-law 2016-28, being a by-law to authorize and direct the Mayor and Clerk to sign an Acknowledgement & Direction to discharge a mortgage registered as CB 136481 on title to the property known as 5049 Burnham Street North be given a first, second and third reading and finally passed this 21st day of June, 2016. CARRIED
16.3 BY-LAW 2016-29 Re: Authorize Mayor & CAO to sign & execute Library Agreement RCRES: 2016-187 Moved by Deputy Mayor Woods, Seconded by Councillor Cane THAT By-law 2016-29, being a by-law to authorize the Mayor and Chief Administrative Officer to sign and execute an agreement with the Cobourg
Page 44 of 186 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES June 21, 2016 1:00 PM
Public Library Board for the provision of Library Services to the Township of Hamilton for a four year term ending December 2019. CARRIED
17. Notice of Motions
18. Media Questions on Agenda Topics only
19. Closed Session (if required)
19.1 Closed Session to be held to discuss a matter that falls under Section 239(2) of the Municipal Act: b) personal matter about an identifiable individual, including municipal or local board employees; d) labour relations or employee negotiations; e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Re: Employee matter
RCRES: 2016-188 Moved by Councillor McCourt, Seconded by Councillor Jibb Motion to adjourn to a Closed Session meeting at 2:57 pm. to discuss matters that fall under Section 239(2): b) personal matter about an identifiable individual, including municipal or local board employees; d) labour relations or employee negotiations; e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Re: Employee matter CARRIED Council members took a personal break and resumed at 3:00 pm.
19.2 Motion to reconvene to the open regular session. RCRES: 2016-189 Moved by Councillor Cane, Seconded by Councillor Jibb THAT Council reconvene to the open regular session at 3:29 pm. CARRIED
20. Reporting out of Closed Session
20.1 Reporting out of closed session. RCRES: 2016-190 Moved by Deputy Mayor Woods, Seconded by Councillor Jibb THAT Council met in closed session and received the information as discussed in the closed session meeting. CARRIED
21. Notices required by Notice By-law
Page 45 of 186 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES June 21, 2016 1:00 PM
22. Confirmatory By-law
22.1 BY-LAW 2016-30 RCRES: 2016-191 Moved by Councillor McCourt, Seconded by Councillor Jibb THAT By-law 2016-30, being a by-law to adopt the proceedings of the Regular Council meeting of June 21st, 2016 and to authorize its execution, be given a first, second and third reading and finally passed this 21st day of June, 2016. CARRIED
23. Adjournment
23.1 Motion to adjourn. RCRES: 2016-192 Moved by Councillor McCourt THAT the Regular Council meeting be adjourned at 3:30 pm.
Mark Lovshin. Mayor
K. Surerus, Municipal Clerk
Page 46 of 186 CORPORATION OF THE TOWNSHIP OF HAMILTON COMMITTEE OF THE WHOLE MEETING MINUTES July 12, 2016 at 1:00 PM
Members present: Mayor Mark Lovshin; Deputy Mayor Gary Woods; Councillor Scott Jibb; Councillor Bill Cane; Councillor Pat McCourt Absent with notice: Staff present: Kate Surerus, Municipal Clerk, Director Corporate Services; Arthur Anderson, CAO; Paul Dowber, Treasurer. Media: Northumberland Today; My Broadcasting Corporation.
1. Call To Order
1.1 Mayor Lovshin called the meeting to order in the Council Chambers.
2. Declarations Of Pecuniary Interest And The General Nature Thereof
2.1 There were no declarations of pecuniary interest.
3. Delegations/Presentations
3.1 Sarah Kellar Re: Cavan Road - request for speed reduction
Ms. Keller did not attend.
3.2 Jessica Hoskin, Specialized Transportation Coordinator Community Care Northumberland Re: Rural Transportation Ms. Hoskin provided a power point presentation. She presented information on the Western Route which provides service to residents of Hamilton township. Hamilton Township provides financial support to Community Care Northumberland for transportation. Both a regular van and accessible van are available. She also noted that for those riders that live off the main route, they will go off route (liken to a school bus route) to pick up upon request. They also accommodate family riders with car seats.
3.3 1st Baltimore Scouts - Dennis Baxter & Don Gibson Re: Year in review Mr. Baxter noted that the Township of Hamilton has held the Charter for several years and once again the 1st Baltimore Group ask Council to hold the
Page 1 of 35
Page 47 of 186 CORPORATION OF THE TOWNSHIP OF HAMILTON COMMITTEE OF THE WHOLE MEETING MINUTES July 12, 2016 1:00 PM
charter for the year ending 2017. They are currently interviewing for new volunteers to start in the fall. Councillor McCourt and member Farrell from the Accessibility committee attended a meeting where the scouts were earning their accessibility badge. They have participated in the Santa Claus parade in Cobourg with their float. Group committee meeting are held bi-monthly and will send copy of meeting minutes to the Clerk for council member distribution. They are the only Scout group in the County. The Jamboree occurs every 4 years rotating East-West and Central and next year the Jamboree will be held in Nova Scotia. The Mayor and Council thanked both Mr. Baxter and Mr. Gibson for the presentation and will addess the Charter at the Council meeting July 19, 2016.
4. Closed Session (if required)
5. Adjournment
5.1 Motion to adjourn. Moved by Councillor Cane THAT the meeting be adjourned at 1:37 pm.
Page 2 of 35
Page 48 of 186
Specialized Transportation Program
Western Route Update
July 12th, 2016
Page 3 of 35 Page 49 of 186 Our Vision, Mission and Values at CCN
• Vision: To increase our ability to care for one another so that all individuals are able to receive the support they need and are inspired to give back. • Mission: We strive to be the best, multi-service, volunteer-based community support organization in Northumberland County. We enable clients to experience a higher quality of life by strengthening their connections with the community. • Core Vales: Volunteerism; Client centered; Trust, Respect and Dignity; Collaboration and Commitment.
Page 4 of 35 Page 50 of 186 CCN's Regional Transportation Service Volunteer Service Rural Service Accessible Service Clients are provided drives from Previously known as NTI Previously known as ‘Venture agency volunteers to medical (Northumberland Van’ and ‘Aging at Home Vans’. appointments, shopping, Transportation Initiative). Clients are provided accessible banking, social activities, etc. Now referred to as Central service using agency vehicles. Route & Trent Hills Route Clients who use this service Drives are pre-booked through Provides pre booked usually have some form of agency offices. Operates 7 days transportation to registered health issue that prohibits them per week, and is based on residents of service area to use a volunteer driver, or driver availability. (Alnwick/Haldimand, Trent Hills, rural service. Cramahe). Operates 5 days per week, Budget for 2015-16 is to service weekends limited 1,600 clients, and provide Service is similar to a ‘rural bus Rural & Accessible 32,800 one way trips route’ operating 4 days per Budget for 2015-16 is to week. provide service to 900 clients, and to provide 12,200 one way Newly added Hamilton trips. Township- Western Route operates Wednesday’s
Page 5 of 35 Page 51 of 186 CCN accessible van service in Hamilton Township
• Started in 2008 • The provincial government provided vans to over 50 Community Support Agencies across Ontario to offer transportation services to seniors in their areas. CCN received additional funds to have the van converted for wheelchair use. • The program was called “Aging At Home” and in recent years has been incorporated into the “Lakeshore Route”. • This route offers accessible service to residents with mobility challenges in Hamilton Township that need rides within and outside Northumberland County. • Clients living in the Town of Cobourg and Port Hope needing out of town accessible service also use the Lakeshore Route for this service. Page 6 of 35 Page 52 of 186 Cont’d
• The Lakeshore Route also provides service for clients with intellectual challenges to attend programs through Community Living. • CCN works with local hospitals (NHH & CMH) to provide HAL (Home at Last) transportation to get patients back home that are assisted with a PSW. • Vehicles are also used to assist with providing transportation to CCN Community Diners in Cobourg on a monthly basis. Page 7 of 35 Page 53 of 186 Lakeshore Route Statistics 2015-2016
October, 2015 – May 31 2016 Total Hamilton Number of Unique Riders: 318 95 Number of passenger trips: 1,898 570 Number of kilometers driven: 62,698kms 18,809kms * Hamilton Township riders represent approx. 30% of the total
Page 8 of 35 Page 54 of 186 MTO -Community Transportation Pilot Grant
• Out of 54 applicants, 22 municipalities across Ontario were selected and received up to $100,000.00 over 2 years. • Projects must be addressing solutions to local transportation needs, including ways to better utilize existing transportation resources. • Community Care Northumberland (CCN) partnered with Northumberland County and applied for this grant. We were successful in receiving $100,000.00 to expand our Specialized Transportation program, to be completed in March 2017. Page 9 of 35 Page 55 of 186 Launch of Rural Service into Hamilton Township
• Oct 26th 2015 a ribbon cutting launch was held and announcing CCN’s 4th transportation route in Northumberland County since 2008. • Oct 28th, the service started and is offered on Wednesday’s from 8am-5:30pm. • Riders must register as a client and pre-book their ride by calling CCN toll free scheduling office 1-866-768-7778. • Cost to ride to Port Hope or Cobourg from Hamilton Township is $5.00 each way per person. Page 10 of 35 Page 56 of 186 Rural Service Expansion
Currently CCN offers only limited service (wheelchair accessible drives available) in the following municipalities under its specialized transportation program: • Municipality of Brighton (wheelchair clients are serviced mainly by Quinte Access) need to expand rural service • Municipality of Port Hope - Ward 2 (expand rural service) Page 11 of 35 Page 57 of 186 Hamilton Township Western Route **operates Wednesday’s 8am-5:30pm** Area drop off in Cobourg • Walmart • Northumberland Mall • Northumberland Hills Hospital • Victoria Hall • Adult Day Centre • Blue Box • YMCA • Cobourg Library • CIS • Watton’s Employment • Fleming College • County Building
Area drop off in Port Hope • Town Hall • (will add more locations, once we launch Ward 2 Port Hope)
Page 12 of 35
Page 58 of 186 Call 1-866-768-7778 to register/book a ride Western Route (rural) Statistics 2015-2016
October, 2015 – May 31 2016 ( Wednesday only)
Number of Unique Riders: 30
Number of passenger trips: 117
Number of kilometers driven: 4709
Page 13 of 35 Page 59 of 186 Central Route (Rural) **operates Mon, Tues, Thurs, Fri 8am - 5:30pm** Area drop off and pick ups
• Colborne Town Hall • Baltimore • Fennella (transfer) • Alderville • Roseneath • Roseneath Landing • Centreton • Castleton (transfer) • Grafton • Cobourg • Walmart • Watton’s Employment • Northumberland Mall • Fleming building • CIS • Cobourg Library • YMCA • Victoria Hall • Medical Centre
Page 14 of 35 Call 1-866-768-7778 Page 60 of 186 to register/book a ride
Trent Hills Rural Route **operates Mon,Tues,Thurs,Fri 8am-5:30pm**
Area pick ups and drop offs • Campbellford • Hastings • Healey Falls • Hoards Station • Percy Boom • Warkworth • Roseneath • Alderville • Fenella (transfer point) • Castleton (transfer point) • Centreton (Transfer point)
Call 1-866-768-7778 Page 15 of 35 to register/book a ride Page 61 of 186
Benefits of the Service • Riders are attending school for upgrading (CIS, Fleming, Willis) • Therapy pool at Port Hope complex • Work (no vehicle, or only 1 car in family) • Appointments (social services, physiotherapy; dentist; dialysis; mental health) • Outreach programs – Comm. Living; Cobourg, VON day program • Social Activities – shopping, banking, visiting, weddings, graduations etc. • Watton’s Employment Centre – training, upgrading • Passes purchased from Northumberland County Social Services, CIS, Fleming, Watton’s, Alderville Training Centre, churches, service clubs
Page 16 of 35 Page 62 of 186 Connection to other transportation services
• Specialized Rural service connects to Cobourg Transit, or shuttle between towns to Port Hope Transit.
• Cobourg Transit continues to support Initiative since March 2009 by allowing rural clients to use a complimentary pass to transfer onto their transit system. As of June 2016, 284 free passes have been given out on the Cobourg Transit.
• Clients connect to the VIA rail train in Cobourg
Page 17 of 35 Page 63 of 186 Access to Gas Tax • Currently MTO gas tax funding is accessed through Cramahe & Alnwick/Haldimand Townships & the Municipality of Trent Hills. • Funds are generated through yearly grants from the Townships & ridership. • New to the partnership in 2015 is Hamilton Township(reported Oct- Dec) • CCN provides annual budget to Municipalities to operate the service. Gas Tax funding is used to offset operating deficit. • Current arrangement is to provide quarterly expense/revenue documentation to ‘banker’ Municipality (currently Cramahe and Trent Hills) who issue a cheque to cover operating deficit from Gas Tax account.
Page 18 of 35
Page 64 of 186 Ford 2012 - Passenger Page 19 of 35 Page 65 of 186 Sprinter Van 2015 - Accessible Page 20 of 35 Page 66 of 186 Van Replacement Plan- Funded by grants
Estimated Replacement Costs with Time lines and replacement costs over 5 years
Van Details Program # of People Ramps Walk ons 2014 2015 2016 2017 2018 2019 2020
2008 Dodge Lakeshore 3 WC Yes $70,000
$50,000 2011 Dodge Trent Hills 5 WC Yes
2010 Chev Trent Hills 12 WC Yes $85,000
$70,000 2012 Ford Central 10 No Yes
2012 Sprinter Lakeshore 6 WC Yes 90,000 2015 Sprinter Lakeshore 6 WC Yes 90,000 2015 Kia Lakeshore 5 No Yes Won! Returned Totals $135,000 $70,000 $70,000 90,000 90,000
Page 21 of 35 Replacement
Year 2014 2015 2016 2017 2018 2019 2020 Page 67 of 186
Specialized Transportation Funding Sources 2015-2016
• Cramahe Township • Ontario Trillium Foundation
• Alnwick/Haldimand Township • Nevada sales- Trent Hills area • Municipality of Trent Hills • Fundraising/donations • Hamilton Township • CCN Cobourg & Port Hope local donations and fundraising • Northumberland County Community & Social Services • Ridership /passes purchased • Municipality of Port Hope • Central East LHIN’s (Accessible Lakeshore route) • Northumberland United Way • MTO Pilot Grant (Hamilton • Provincial Gas Tax Twsp., Ward 2 Port Hope, Rural Brighton)
Page 22 of 35
Page 68 of 186 Sharing this Transportation Model
• Transportation is a challenge in many rural communities. • CCN Specialized Transportation service is a best practice that many Ontario rural communities are adopting and reviewing. Can it work in their community and sharing ideas etc. • Recently completed a case study through OHCC (Ontario Healthy Communities Coalition) see link http://www.ohcc-ccso.ca/en/rural- transportation Page 23 of 35 Page 69 of 186 • CCN was one of 8 communities to received a $15,000.00 grant from Rural Ontario Institute to do research that will be completed by December 2016. • These funds are being used to do interviews, surveys and research with current and past riders, and also stakeholders in Northumberland that have an invested interest in our transportation program. • We will also be hosting a Transportation summit in October to bring together stakeholders, community organizations, councils etc. to share information and also to implement increased partnerships to assist in sustainability of a county wide program. Page 24 of 35 Page 70 of 186 Contact Info:
Jessica Hoskin Specialized Transportation Coordinator Community Care Northumberland (905)355-2989 [email protected] www.commcare.ca
Page 25 of 35
Page 71 of 186 Page 26 of 35
Page 72 of 186 1st Baltimore Scouting 2015 - 2016 Page 27 of 35 1 Page 73 of 186 Our Sections
• Beavers – Ages 5 – 7 – 11 youth • Cubs – Ages 8 – 10 – 16 youth • Scouts – Ages 11 – 13 Our Volunteers – 10+ committed adults
Page 28 of 35 – 4 youth
Page 74 of 186 1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI Beavers
• October – Fall Camp • November – Santa Claus Parade, Halloween Party • December – Christmas Party Page 29 of 35
Page 75 of 186 1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI Beavers
• January – Robbie Burns night, Cobourg Frink x 2 • February – Winter Camp, Winter Fun Day • March – Beaver Buggies, Fire Station • April – Ganaraska CA, Beaveree, Earth Day, Bird ID Scavenger Hunt Page 30 of 35
Page 76 of 186 1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI Cubs
• October – Fall Camp • November – Santa Claus Parade, Halloween Party • December – Christmas Party Page 31 of 35
Page 77 of 186 1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI Cubs
• January – Police Station • February – Winter Camp, Fire Dept • March – Cobourg Frink • April – Cub Cars, Cuboree, Earth Day Page 32 of 35
Page 78 of 186 1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI Scouts
• October – Fall Camp • November – Pioneer Camp, Halloween Party • December – Christmas Party Page 33 of 35
Page 79 of 186 1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI Scouts
• February – Winter Camp • March – Winter Camp • June – Canoe Training Camp • July – Canoe Trip Page 34 of 35
Page 80 of 186 1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI Special Events
• Santa Claus Parade – 1st Prize for Service Group Floats • Year End Banquet in May • Scouts attending 2017 Canadian Jamboree in Nova Scotia Page 35 of
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June 23, 2016
Members present were: David Jamieson, Bruce McIntosh, Alberta Johnston, Albert Willis, Melissa McIntosh, Dorothy Beedham, and Township representative Scott Jibb. Paul McIntosh was absent. Also present were Shirley McIntosh and Mary Willis. David Jamieson called the meeting to order and thanked all for attending.
Main focus of the meeting was the 2016 Project of kitchen improvements. We moved to the kitchen. There was a number of suggestions on how to increase the efficiency of the kitchen, especially with large dinners. David had done a scale model of the kitchen and this was very useful. Items discussed were one new stove (to replace the stove located in the middle of the 3 stoves). Counter top and shelves on the east wall, bin to presoak silverware, a tall pie cart and trays, mobile carts (24 x 16). Also a suggestion that pull out drawers in some of the existing cupboards, especially for the heavy items, like plates would help. Moved Alberta Johnston, seconded Dorothy Beedham that pricing be obtained for (1) shelves and counter top along the east wall (2) 6 carts with bins for pickup, (3) tall pie cart and trays (Moveable) and (4) 2 tea kettles. Carried. Scott Jibb will check on procedure for purchase of new stove.
Dorothy expressed concern about the low attendance at euchre – last 3 months there have only been 5 tables.
Next meeting August 25, 2016, at 1:00 p.m. or at call of chair. Chairperson David Jamieson adjourned meeting and thanked all for attending.
Recorded by Dorothy M. Beedham, Secretary of Advisory Committee
Page 83 of 186 CORPORATION OF THE TOWNSHIP OF HAMILTON Accessibility Advisory Committee Meeting Minutes June 22, 2016 at 4:00 PM
Members present: Charlotte Clay-Ireland, Ted Farrell, Brenda Malowney, Councillor Pat McCourt, Dan Besso, Trisha McDonald. Absent with notice: Anne Ball Staff present: K. Surerus, Municipal Clerk Guests
1. Call To Order
1.1 Chair McCourt called the meeting to order.
2. Confirmation of Agenda
2.1 Motion to confirm the agenda. Moved by Member Malowney, Seconded by Member Clay-Ireland That the agenda be approved as presented. CARRIED
3. Declaration of pecuniary interest and the general nature thereof
3.1 There were no declarations of pecuniary interest.
4. Accessibility Updates - Beth Thompson
4.1 Meeting Notes of the Inter Municipal Accessibility Advisory Committee meeting May 11, 2016 Moved by Member Farrell, Seconded by Member McDonald That the minutes of the Inter Municipal Accessibility Advisory Committee meeting ,May 11, 2016 be received and further that the Committee in response to item: Other Business (b)recommends that the owner of a Service Dog carry a card identifying the dog as a Service Animal and that the card be standardized amongst all participating municipalities. CARRIED
4.2 Accessible Customer Service Standards Moved by Member Besso, Seconded by Member McDonald That the Accessible Customer Service Standard and Integrated Accessibility Standards Regulation Notice from the Ministry of Economic Development, Employment and Infrastructure and Ministry of Research and Innovation and response from Beth Thompson be received for information. CARRIED
Page 84 of 186 CORPORATION OF THE TOWNSHIP OF HAMILTON ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES June 22, 2016 4:00 PM
5. Approval of Previous meeting minutes
5.1 Minutes of March 30, 2016 Accessibility Advisory Committee Moved by Member McDonald, Seconded by Member Farrell That the minutes of the March 30, 2016 Accessibility Advisory Committee meeting be approved. CARRIED
6. Business Arising From Previous Minutes
6.1 Door handle and tap replacement - update Hardware has been ordered and the change up will begin shortly. The automatic door closure on the Accessible Washroom will be changed out for a time delay closure.
Audio/Video taping - update Council approved taping of Council and COW and CofA be in effect September 2016. The Closed Captioning options were reviewed with the committee members. All agreed that the options available would require an extended use of staff time. The committee will review at a future time.
7. New Business
7.1 Local Government Week - October 18th, 2016. Public Open House at the Baltimore Recreation Centre. Banners, info boards, Time frame - 12 to 4 Suggest to invite groups to serve soup, chili, hotdogs etc. Power Point presentation. Photos - parks playground (Bewdley & Behan & Buttersfield), accessibility van, fishability dock improvements, hardware changes, Accessibility Van Documented Accomplishments. Kate - need photos for the power point presentation. Kate to contact Fishability for photos of dock & sledge hockey.
Suggest include Shelter of Hope and Library.
Committee members to email Pat with photo suggestions.
Page 85 of 186 CORPORATION OF THE TOWNSHIP OF HAMILTON ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES June 22, 2016 4:00 PM
8. Other Business
8.1 Buttersfield Park
Accessible parking space. Staff are reviewing and getting quotes. Does this committee wish to contribute? Committee agrees to support the full cost of the parking area.
Moved by Member Clay-Ireland, Seconded by Member McDonald That the Accessibility Advisory Committee supports the construction of an accessible parking space at the Buttersfield Park and agrees to cover the full cost of the construction not to exceed $10,000. CARRIED
9. Next meeting
9.1 September 28 (Member Farrell will be absent) November 30
10. Adjournment
10.1 Motion to adjourn. Moved by Member Clay-Ireland, Seconded by Member Malowney That the meeting of the Accessible Advisory Committee be adjourned at 5:44 pm. CARRIED
Page 86 of 186
THE CORPORATION OF THE TOWNSHIP OF HAMILTON POLICE SERVICES BOARD
MINUTES OF THE OPEN MEETING HELD THURSDAY, MAY 26TH, AT 9:30 A.M.
Item 1: MOTION TO OPEN PUBLIC MEETING Chairperson Malowney asked for a motion to open the meeting At 9:30 a.m. Moved by: T. Bender Seconded by: D. Besso Carried
Item 2: WELCOME AND INTRODUCTIONS
Item 3: ATTENDING AND REGRETS Present: Chairperson Malowney, Vice-Chairperson Cane, G. Woods, T. Bender, D. Besso, OPP D.C. Inspector L. Darling, and L.Pearson
Item 4: DECLARATION OF PECUNIARY INTEREST None
Item 5: APPROVAL OF AGENDA
Motion to approve as amended. Moved by: T. Bender Seconded by: G Woods Carried
Item 6: DELEGATIONS None
Item 7: APPROVAL OF MINUTES OF PREVIOUS MEETING Chairperson Malowney asked for a motion to approve the minutes of the Apr. 28th meeting as printed: Moved by: B. Cane Seconded by: T. Bender Carried
Page 87 of 186 HT Police Services Board Minutes: Apr. 28th, 2016
Item 8: BUSINESS ARISING FROM THE PREVIOUS MEETING MINUTES Monthly Actions/Motions Log 8.1 L.Pearson to investigate the integration of the PSB web page with the current Township web page. On-going 8.2 L.Pearson to assemble an Orientation Manual for New Members On-going Governance manual was distributed for review by all Board members and tabled for discussion at the June meeting 8.3 L.Pearson to make arrangements to host Zone Meeting on October 27th at Ashbrook Golf Course On-going
Item 9: SOLAR SPEED SIGNS L. Pearson distributed the report of data for the speed sign on Kennedy road as well as a copy of an e-mail from P. Heffernan stating that the request to relocate the solar sign on Harwood Road to Ontario Street had taken place on May 25th.
Two e-mails were received regarding speeding on Racetrack and Ferguson roads and Cavan Road. Discussion took place and it was decided that the Solar Speed Sign located on Kennedy Road be relocated to Racetrack road and that the OPP would have a greater presence on Cavan Road.
Received an invoice from EX-LL custom Welding for 406.80 for the post required for the solar speed sign for Ontario St. Discussion took place as it was felt this was expensive, G.Woods to investigate alternatives for supplying pole.
Item 10: CORRESPONDENCE/COMMUNICATIONS 10.1 Senior Games A request for a donation of $200 was made by Martyn Homer Chair of the Senior Games District 12. Discussion took and it was felt that this was a worthwhile cause. Moved by: G.Woods Seconded by. T. Bender Carried
Item 11: Chair’s Report 11.1 Area General Meeting Discussion took place regarding the meeting. 11.2 Annual Report Will be presented at the July 19th Council meeting. 11.3 Business Plan Dick & Libby to meet and also with OPP D.C. Inspector L. Darling 11.4 Toronto Star News Article that appeared in the May 26th edition regarding the recommendations of the Ontario Human Rights Commission on the vision for policing into the future.
Item 12: Financial Reports: To be reviewed quarterly, next review will be in July
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Page 88 of 186 HT Police Services Board Minutes: Apr. 28th, 2016
Item 13: Detachment Commander’s Report Chairperson D. Malowney asked for a motion to receive the report for information and discussion.
Moved by: D. Besso Seconded by: G. Woods Carried
Item 14: New Business G. Woods reported that a Bylaw was passed allowing for Sunday hunting in the Municipality.
Item 15: In Camera No items
Item 16: Date of next meeting: Jun. 23, Date of future meetings: July 28th , Aug. 25, Sept. 22, Oct. 20, Nov. 24, Dec. 15 Note: It was decided that the PS Board would meet on the 4th Thursday of July followed by lunch and August and that the October meeting would be changed to the 20th as the Zone meeting is the 27th.
DATES TO REMEMBER: July 17 @ 1pm Hamilton Township Comm. meeting Presentation of Annual report
October 20 & 21 Labour Seminar October 27 Zone 3 Meeting At Ashbrook Golf Course
Item 17: Adjournment Chairperson Malowney asked for a motion to adjourn the meeting at 11:15 a.m. Moved by: B. Cane Seconded by: T.Bender Carried
Page 3
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Present: Member Polutnik, Member Gibson, Member Sherwin, Member Cane Staff: K. Surerus, Recording Secretary Regrets: 1. CALL TO ORDER 1.1 Chair Polutnik called the meeting to order at 1:10 pm. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE NATURE THEREOF 2.1 There were no disclosures of pecuniary interest. 3. ADDITIONS TO THE AGENDA 4. APPROVAL OF AGENDA AS CIRCULATED 4.1 Motion to approve the agenda as presented. Moved by Member Gibson, seconded by member Cane THAT the agenda be approved as presented. CARRIED. 5. CLOSED SESSION ITEMS 5.1 Motion to move into a closed session at 1:11 pm under Section 239(2)(b) of the Municipal Act as the matter being considered - personal matters about identifiable individuals including municipal of local board employees. Re: Staffing and Operations Moved by Member Sherwin, seconded by Member Cane THAT the Board move into a closed session under Section 239(2)(b) of the Municipal Act as the matter being considered - personal matters about identifiable individuals including municipal of local board employees. Re: Staffing and Operations CARRIED. Page 96 of 186 Joint Animal Control Municipal Service Board Wednesday, May 11, 2016 5.2 Motion to reconvene to the Open portion of the meeting. Moved by Member Cane, seconded by Member Gibson THAT the Board reconvened to the Open Session at 3:50 pm. CARRIED. 5.3 Motion to adjourn. Moved by Member Gibson, seconded by Member Cane That the Special meeting of the Joint Animal Control Municipal Service Board meeting be adjourned at 3:50 pm. CARRIED. Page 97 of 186 May 18, 2016 Minutes of the Joint Animal Control Municipal Service Board Meeting held on Wednesday May 18, 2016 at 3:00 PM in the Township of Hamilton Municipal Office. Present: Chair Robert Polutnik, Member Sherry Gibson, Member Bill Cane and Member Larry Sherwin Staff: K. Surerus, Recording Secretary Mora Chatterson, Acting Manager/ Elizabeth McKinlay, Manager Paul Dowber, Treasurer Regrets: 1. CALL TO ORDER 1.1 Chair Polutnik called the meeting to order at 3:00 pm. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE NATURE THEREOF 2.1 There were no disclosures of pecuniary interest. 3. APPROVAL OF AGENDA AS CIRCULATED 3.1 Motion to approve the agenda. Moved by Member Sherwin, seconded by Member Gibson THAT the agenda be approved as presented. CARRIED. 4. APPROVAL OF PREVIOUS MEETING MINUTES 4.1 Minutes of the JACMSB meeting held April 20, 2016. Moved by member Cane, seconded by Member Gibson THAT the minutes of the JACMSB meeting held April 20, 2016 be approved. CARRIED. 4.2 Business Arising from Previous Meeting Minutes Insurance - coverage for directors and officers. Member Gibson, Sherwin and Polutnik concurred that their municipal insurer covers them as members of boards and committees. The recording secretary (HT Clerk ) advised that Member Cane would be covered as well. Signage - Member Cane to follow-up and report to the next regular meeting. Page 98 of 186 Joint Animal Control Municipal Service Board Wednesday, May 18, 2016 5. DELEGATIONS 5.1 There were no delegations. 6. CORRESPONDENCE 6.1 There was no correspondence. 7. STAFF REPORTS 7.1 REPORT: Procurement (purchasing) Moved by Member Sherwin, seconded by Member Gibson THAT the report submitted by the acting manager regarding Procurement Policy be received and the recommendation be accepted by the board. CARRIED. 7.2 REPORT: Records Retention Moved by Member Sherwin, seconded by Member Gibson THAT the report submitted by the acting manager regarding Records Retention be received and the recommendation be accepted by the board. CARRIED. 7.3 REPORT: Fees and Charges Moved by Member Gibson, seconded by Member Sherwin THAT the report submitted by the acting manager regarding Fees and Charges be received and the recommendation be accepted by the board. DEFEATED. Moved by Member Polutnik, seconded by Member Sherwin THAT the acting manager and manager be directed to conduct a market review, in the Oshawa, Peterborough and Brighton area, of all costs listed inclusive of hst and report back to the board. CARRIED. 7.4 REPORT: Animal Stats Moved by Member Gibson, seconded by Member Sherwin THAT the report submitted by the manager regarding the Animal Stats inclusive of current and past year by month be received. CARRIED. Page 99 of 186 Joint Animal Control Municipal Service Board Wednesday, May 18, 2016 7.5 REPORT: Flow Chart - Journey of Cat & Dog at SOH Moved by Member Sherwin, seconded by Member Gibson THAT the report submitted by the acting manager regarding the Flow Chart - Journey of Cat & Dog at Shelter of Hope be accepted for information at this time and deferred for further review and discussion. CARRIED. 7.6 REPORT: Isolation Room Moved by Member Polutnik, seconded by Member Cane THAT the report submitted by the Acting Manager regarding "Isolation Room" be deferred at this time and that further considerations be referred to the successful contractor. CARRIED. 7.7 REPORT: Shelter Hours Moved by Member Gibson, seconded by Member Polutnik THAT the Shelter of Hope hours of operation be standardized to Monday- Friday 10-4 and Saturday 9-1, closed Sundays and holidays. CARRIED. 8. COMMITTEE REPORTS 8.1 Minutes of the Friends of the Shelter of Hope: April 18, 2016 Moved by Member Sherwin, seconded by Member Gibson THAT the minutes of the Friends of the Shelter of Hope meeting held April 18, 2016 be accepted. CARRIED. 8.2 Business arising from the Minutes: Christine will be re-sending information regarding cat cages to all members. 8.3 Reports from the Chair of the Friends of the Shelter of Hope: May 18, 2016 The Hamilton township member has resigned. A new member will be required. The Board has asked the members of the Friends of the Shelter of Hope to refrain from contact with the Shelter until the end of August. Page 100 of 186 Joint Animal Control Municipal Service Board Wednesday, May 18, 2016 8.4 REPORT from the Treasurer: Year to Date Question from the Board Chair reqarding operations: • $ limit for animal repair • Policy authority to make this decision • Animal control - patrols conducted in hot spots (re-occurring calls) • Building maintenance, miscellaneous expense, fundraising - Treasurer to report in June • Manager to submit the Training Plan to the Board Chair. Moved by Member Gibson, seconded by Member Polutnik THAT the Treasurer's Report be received. CARRIED. 9. NOTICE OF MOTIONS/RESOLUTIONS 9.1 There were no Notice of motions. 10. BYLAWS 10.1 BY-LAW 002-2016 - Procurement Moved by Member Gibson, seconded by Member Sherwin THAT By-law 002-2016, the Procurement By-law for the Shelter of Hope be given three reading and adopted this 18th day of May, 2016. CARRIED. 10.2 BY-LAW 003-2016 - Records Retention Moved by Member Gibson, seconded by Member Sherwin THAT By-law 003-2016, the Records Retention By-law for the Shelter of Hope be given three readings and adopted this 18th day of May, 2016. CARRIED. 10.3 BY-LAW 004-2016 - Fees and Charges (deferred - see item 7.3) 11. COMMENTS FROM THE CHAIR 11.1 1. Discuss the viability and timeliness of re-branding the Shelter of Hope. 1.1. New signage? 2. Re-visit and discuss the suggested Vision and Mission Statements. 3. Re-visit and discuss the suggested Strategic Plan. 4. Review Veterinary service provider RFP status. 5. Review Isolation Room status. 5.1. Floor plan of building. Page 101 of 186 Joint Animal Control Municipal Service Board Wednesday, May 18, 2016 5.2. Building shortfalls. 5.3. Professional function ability/design review? 6. SOH newsletter – was the last issue October 2015? 6.1. Who is responsible? 7. Friends of the Shelter of Hope. 7.1. Continue to address the approved mandate. 7.2. Report directly to the SOH board. 7.3. Cease immediately all direct interaction between the FOSOH and SOH staff. Item 1 - Signage - Discussion regarding re-branding. Board directs that signage be posted with current wording. Items 2,3 - Vision, Mission & Strategic Plan to be discussed at Special Meeting - June 1 (3-5 pm). Item 6, 6.1 - SOH News letter - Elizabeth responsible. Directed to train additional person. 12. NEW AND OTHER BUSINESS 12.1 RFP Results: Closing May 17, 2016. Two submissions received: Pine Ridge Veterinary Service and Port Hope Veterinary Service No recommendation within staff report. Board requests background check of each submission and report back to the board at the June 1 meeting. 13. CLOSED SESSION ITEMS (if required) 13.1 The Board Chair has requested that the board move into a closed session under Section 239(2) (b) of the Municipal Act - personal matters about an identifiable individual including municipal or local board employees. Moved by Member Polutnik, seconded by Member Sherwin THAT the Board move into a closed session at 4:15 to discuss matters that fall under Section 239(2)(b) of the Municipal Act. CARRIED. Page 102 of 186 Joint Animal Control Municipal Service Board Wednesday, May 18, 2016 13.2 Motion to reconvene back to the open meeting. Moved by Member Gibson, seconded by Member Sherwin THAT the Board reconvene to the Open Meeting at 4:55 pm. CARRIED. 14. ADJOURNMENT 14.1 Motion to adjourn the meeting. Moved by Member Cane, seconded by Member Gibson THAT the meeting be adjourned at 4:55 pm. CARRIED. Page 103 of 186 The Corporation of the Township of Hamilton REPORT TO: Mayor Lovshin & Members of Council REPORT No: w&i 2016-11 SUBMIHED BY: Paul Heffernan, Manager of Operational Support & Infrastructure DATE July 7, 2016 Subject: Mayors’ Challenge Update RECOMMENDATION:RequiresAction jJ For Information Only ! In Camera D ORIGIN/BACKGROUND: A county-wide litter clean-up program was investigated in 2008 and initiated in 2009 to encourage residents to pick up litter from green spaces, parks and road side ditches. The event is called the Mayors’Keep the County Clean Challenge and it has now run for eight consecutive years. DISCUSSION: Volunteer groups and individualsfrom Hamilton Township registered to participate in the Mayors’Challenge at the Township Office and were supplied with garbage bags, safety vests, gloves, instructions and safety information. All materials were supplied by Northumberland County and/or sponsors. The sponsors in 2016 were Pitch In Canada, Tim Horton’sand MillValleyNatural Spring Water &Ice. 17th The week long litter clean up event in 2016 took place during the week of April Public Works picked up the bags of litter and debris collected by volunteers and deposited the material in a roll-offcontainer at the PublicWorksYard. HamiltonTownship registered 131 volunteers which is down slightlyfrom the 154 registrants in 2015. They collected a total of 1,250 kg of litter with an average of approximately 10 kgs collected per volunteer. This compares to the average of 7 kgs per volunteer for participants in all municipalities. Page 104 of 186 ______ 2 PW&I2016-11 Throughout the County, a combined total of 13,930 kgs of garbage was picked up by more than 1,870 volunteers. Northumberland County Councilhas deemed the 2016 Mayors’Keep the County Clean Challenge a success and has resolved to continue to support the event in 2017. FINANCIAL: As mentioned above, all material costs are borne by Northumberland County and/or sponsors. STRATEGICPLAN: This program complieswith Strategic Direction#2, Parks & Recreation & Culture. Item 1 (b) states “Continueto support and promote volunteerism and communityspirit” Title Official Signature Date ii CAO A. Anderson 7-tI(.ci o- Manager of Operational P. Heffeman Support &Infrastructure ZTZ- Page 105 of 186 The Corporation of the Township of Hamilton REPORT TO: Mayor Lovshin & Members of Council REPORT No: w&i 2016-12 SUBMITTED BY: Paul Heffernan, Manager of Operational Support and Infrastructure DATE: July 7, 2016 Subject: Flail Mower Attachment RECOMMENDATION:Requires Action jJ For Information Only • In Camera D ORIGIN/BACKGROUND: The 2016 Public Works and Infrastructure capital budget approved $17,000 for the purchase of a new flail mower attachment to be used with the Township owned John Deere 5325 tractor. DISCUSSION: Roadside grass is cut along all rural and semi-urban roads in the Township to increase road user safety and assist proper drainage. The existing rotary style mower attachment is not rugged enough for use on all Township roads. Maintenance costs are high and reliabilityof the mower is unacceptable. The Township investigated flail style mowers in 2015. This type of equipment provided a superior cut and it is much more durable than the rotary mower. Quotes were requested from two suppliers known to have flail mower attachments. The suppliers were asked to provide details on warranty and availabilityin addition to cost of the proposed equipment. ANALYSISOF ALTERNATIVES: Bob Mark New HollandSales submitted a quote of $13,000 plus HSTfor a 2016 Mashio Giraffa 185 mower. They confirmed immediate availability,a one year complete warranty and the mower is equipped with the requested “hammer” knives. Page 106 of 186 2 PWI 2016-12 Green Tractors Inc submitted a quote of $8,300 plus HST for a Sovema TDF-M180 mower. Deliverywas not confirmed because the container from the Sovema plant in Europe was delayed and expected at the end of July. No warranty information was provided and there was no detail on the specificationsfor the attachment. As a result this quote was deemed to be incomplete. FINANCIALIMPLICATIONS: The purchase cost from Bob MarkNew Hollandis $13,000 plus HSTand it is known that front tractor weights totaling $1020 plus HST are required. The total cost to the Township is $14,266.75 ($14,020 plus HST).This amount is within the approved budget of $17,000. POLICIESAFFECTINGPROPOSAL: Procurement of Goods and Services policywas followed. STRATEGICPLAN: This proposal complies with Strategic Direction #5, Physical Assets. Item 2(a) states “Manage and maintain all municipal infrastructure with an emphasis on continuous improvement and greater efficiencies”. CONCLUSIONS: Followingreview with the Treasurer, the mower attachment from Bob MarkNew Holland was purchased and it has been in service since June 15, 2016. Title Official CAO A. Anderson Treasurer Paul Dowber Manager of Operational P. Heffernan Support &Infrastructure Page 107 of 186 The Corporation of the Township of Hamilton REPORT TO: Mayor Lovshin & Members of Council Q REPORT No: PW&I 2016-13 SUBMITTED BY: Paul Heffernan, Manager of Operational Support & Infrastructure DATE: July 7, 2016 Subject: Roadside Brushing RECOMMENDATION:RequiresAction For Information Only I In Camera D ORIGIN/BACKGROUND: PublicWorks utilizesa Pro-Macbrusher head attached to a Uebherr excavator to control the growth of brush and small scrub trees in roadside ditches and backslopes. This report will provide an update of work performed by this equipment in 2016. DISCUSSION: Allor portions of the ditches on the followingroads have been cleared of brush using the Pro-Macbrusher head attachment on the excavator: • HickersonRd • Clappefton Rd • Jibb Rd • WilliamsonRd • Stu BlackRd • Ontario St — to provide sight line for new radar speed sign • Halstead Beach rd • Tower ManorRd • Waldon Rd • Lander Rd • Beavermeadow Rd West • Beavermeadow Rd East • Danfofth Rd East Page 108 of 186 2 PW&I2016-13 Roads to be worked on are scheduled based on a combination of service requests, observation of problem areas and completing work in close proximity to increase productivity. Followingthe purchase earlier this year of an additional excavator for Public Works, the brusher head can remain on this excavator for most of the year. This will help to maintain the high level of service in the roadside brushing activity. FINANCIAL: Alllabour and material costs are contained within the approved annual budget for Public Worksroads activities. STRATEGICPLAN: This program complies with Strategic Direction #5, Physical Assets. Item 2 (a) states “Manage and maintain all municipal infrastructure with an emphasis on continuous improvement and greater efficiencies”. Title Official Signature Date CAO AAnderson c4’ ClIt Manager of Operational P. Heffernan Support & Infrastructure Y V Page 109 of 186 The Corporation of the Township of Hamilton REPORT TO: Mayor Lovshin & Members of Council Q REPORT No: PW&I 2016-14 SUBMITTED BY: Paul Heffernan, Manager of Operational Support & Infrastructure DATE: July 8, 2016 Subject: Sewage System Maintenance Inspection Program RECOMMENDATION:Requires Action For Information Only ii In Camera ORIGIN/BACKGROUND: The Township of Hamilton is required under the Ontario BuildingCode (0. Reg. 332/12) to establish a Sewage System Maintenance Inspection Program (SSMIP). This program applies to identified properties located in the Source Protection Plan vulnerable areas (approximately 10 properties). The goal is to implement a program that is comprehensive, cost effective, provides minimal disruption to the impacted property owners and results in safe community with a protected municipal drinkingwater source. Mandatory SSMIPs relate to vulnerable areas described in Source Water Protection Plans developed under the Clean Water Act. The Ontario BuildingCode (OBC) requires properties which are identified in these areas to be subject to a mandatory sewage system re-inspection program. The initialinspections must occur no later than January 1, 2017 for a sewage system constructed before January 1, 2011 and five (5) years after construction for a sewage system constructed after January 1, 2011. Each sewage system withinthe defined areas must then be inspected every five (5) years thereafter. The Township is an active participant on the Ganaraska Region Source Protection Authority which is currently working with the Township in implementing the Ganaraska Source Protection Plan (GSPP). The GSPP, which has been approved by the Ministerof Environment and Climate Change, identifies potential significant threats to municipal drinkingwater systems. Although septic systems are only one of the numerous possible threats identified to source water, this risk should be addressed in a comprehensive manner consistent withthe GSPP. Private septic systems that have been identifiedas a potential threat to municipal drinkingwater systems through the GSPP are required to be inspected as part of a Mandatory Maintenance Inspection Program (MMIP)under the Ontario BuildingCode Act. The Township presently has approximately 10 properties which have been identifiedas being located withinvulnerable areas where significant drinkingwater threats can occur. These properties are located withintwo (2) general areas (Appendix ‘A’)including various properties in: a) Creighton Heights and b) Camborne. Page 110 of 186 2 PW&I2016-14 As part of the MMIP,there willbe a requirement for reporting back to the Ganaraska Region Source Protection Authority.While the reporting requirement has not yet been finalized, municipal programs need to be tracked withthis future requirement in mind. DISCUSSION: Steps to undertake the program have been prepared by the Ganaraska Region Conservation Authoritywith support and approval of the Chief BuildingOfficialfora MMIP.These steps include the followingand are described in detail below. 1. Establish Authorityfor Inspections and Inspector Qualifications 2. Identifysewage systems located withinthe vulnerable areas 3. Establish an inspection protocol 4. Establish funding for the inspection program 5. Collect background information 6. Create a public awareness program 1. Establish Authorityfor Inspections and Inspector Qualifications Sewage system maintenance inspections are generally intended to determine whether a sewage system is in substantial compliance withthe operation and maintenance requirements outlined in Section 8.9. of DivisionB of the OBC. These inspections are undertaken by inspectors appointed by the Township in respect of a maintenance inspection program. 2. Identifysewage systems located withinthe vulnerable areas The GSPP has identified areas that would be subject to the Mandatory Maintenance Inspection Program (these areas are also set out in DivisionC Article 1.10.2.3. of the OBC). Sewage systems were identified and then confirmed by reviewing: a) Source protection authority mapping to identifyproperties b) Permit applications submitted under the BuildingCode Act, 1992 c) Orders issued under the BuildingCode Act, 1992 d) Records of problems and complaints e) Maintenance inspection reports (forsystems that require the existence of a service agreement as a condition of use) f) engagement with residents and GRCAstaff as part of past Source Water Protection public consultation 3. Establish an Inspection Protocol The MMIPrequires that identifiedsystems be inspected every five years. Mandatory Maintenance Inspection Program - Overview The Ministryof MunicipalAffairsand Housing (MMAH)has produced guidelines that set out a progressive audit approach to maintenance inspections for sewage systems. Initialinspections (Phase I)are designed to be visual, non-intrusive and willgenerally avoid significant disturbance to the system and to the surrounding areas. Where concerns are identified, more intensive tests may follow(Phase II). Page 111 of 186 3 PW&I 2016-14 Phase I — InitialMaintenance Inspections: A Phase I MMIPwould typicallybe sufficient to establish compliance with Section 8.9. of the Ontario BuildingCode. A follow-upPhase IIinspection (described below) would be required where the Phase I inspection indicates a defect or potential failure of the system. The Chief BuildingOfficial’sopinion is that a MMIPwhich is the least disruptive to the property owner is the best course of action and recommends the implementation of a program which allows for an inspection to be conducted by the GRCA Engineer, meeting the requirements of DivisionC Article 1.10.1.3(3). Additionally,a septic tank pump would occur to allow inspection of the septic tank. The septic tank inspection willbe completed by a licenced septic hauler. This first phase I inspection and pump out willbe at no cost to the homeowner as provincialfunding under the Source Protection Implementation Fund (SPMIF)willbe used for this purpose. The GRCA Engineer willalso complete the approved MMAH- Mandatory Sewage System Inspection Program Certificate (Appendix ‘E’)for staff’s review, files and forwarding to County of Northumberland Sewage Approvals Office. Phase II— Follow-UpMaintenance Inspections: Itmay be appropriate to undertake more intensive follow-upmaintenance inspections where: a) The Phase I inspection has identifiedthat the septic system is at risk of future malfunction or failure, or b) The Phase I inspection detected a malfunction or failure, but did not reveal the reason (e.g., location or nature) of malfunction or failure. Phase IIinspection would only be recommended after consultation with the Township Chief BuildingOfficial.Phase IIinspections must be carried out by a person registered under Division C Article3.2.4.2. in the class of registration set out in Column 1 of Item 10 of Table 3.5.2.1., (b) a person registered under Article3.3.3.2., (c) an architect, or (d) a professional engineer. The Phase IIinspections may require examination of the followingelements: a) The depth of the sludge layer and the distance from the top of the sludge layer and the outlet tee; b) The thickness of the scum layers; c) The distance between the bottom of the scum/grease layer and the bottom of the outlet tee; d) The distance between the top of the scum layer and the top of the outlet tee; e) The physical condition of the inlet and outlet; and f) The condition of the effluent filter,ifutilized. Page 112 of 186 4 PW&I 2016-14 For sewage systems utilizingtreatment units1,Phase IIinspections may also include a review of: a) The existence of a maintenance agreement and the date of latest servicing; b) The test results of a new round of effluent sampling (ifotherwise required by the BuildingCode, or by an authorization issued by the BuildingMaterials Evaluation Commission); and c) Operational problems or system malfunction before or, at the time of inspection. d) Where used in sewage systems, distribution boxes, dosing tanks and pumps willbe inspected to determine their condition and functionality. Phase IIinspections of leaching beds may also consider: a) Clearance distances to environmental features, wells and surface water intakes; b) Soil type and its permeability; c) Additional sources of hydraulic loading (e.g. surface discharge, roof drains); d) Evidence of ponding; e) Encroachments into the leaching bed area (e.g. buildingadditions, patios, driveways, pools); and f) Trees and deep rooting shrubs in the vicinityof the bed. Phase IIexamination of blockages in the leaching bed and pollutionsources may be identified by measures including: a) Evaluation of in-home plumbing and estimates of water usage; b) Conducting a leak diagnostics; c) Conducting a flowtrial; d) Conducting a dye tracing test; or e) Excavating a cross section of the leaching bed. f) Inspection Reports 4. Establish funding for the inspection program Funding for the phase 1 inspection program in 2016 willbe through the Source Protection Implementation Fund (SPMIF), a grant received from the Ministryof Environment and Climate Change. 5. Collection of Information GRCA staff have developed a standard Septic System Re-Inspection Report (Appendix ‘C’)and a Septic Pump Out Inspection Report (Appendix ‘D’).Allinformationwillbe collected and stored considering legislative requirements of document retention and privacy. 6. Implement a Public Awareness Program Compliance can be high in large part due to successful education and appreciation by property owners of the proper operation and maintenance of a healthy on-site sewage system. The education of property owners about their responsibilities and legal obligations is in large ‘Treatment unit means a device that, when designed, installed and operated in accordance with its design specifications, provides a specific degree of sanitary sewage treatment to reduce the contaminant load from that of sanitary sewage to a given effluent quality. Page 113 of 186 S PW&I2016-14 measure, the role of the Township as the Principal Authority.However, significant public consultation and awareness has already been undertaken by the Ganaraska Region Conservation Authority. In order to achieve this public awareness, a letter to property owners regarding the requirement of a mandatory re-inspection program has been sent to affected owners. The details of the letter are included in the sample letter to homeowner (Appendix‘B’).The intention of such a letter was to informand outline the scope of the mandatory re-inspection program. Notificationto property owner has included: 1. A contact name withinthe Township and Conservation Authority, 2. The legislative authority for the inspection program, and 3. General information. Other means of communications willinclude personal contact, additional letters, information posted on the GRCA and Township website and helpful linksto other available resources along withthe development of an information brochure. Additionally,GRCAstewardship staff will accompany the inspector and provide informationto each landowner when inspections are being undertaken. Follow-uøand Enforcement Properties that the Chief BuildingOfficialfeels are of a significantthreat to the environment and public health willbe forwarded to the Haliburton, Kawartha, Pine Ridge District(HKPRD)Health Unitfor enforcement. Enforcement of violations on the properties identified by the re-inspection program willbe at the discretion of HKPRD Health Unit FINANCIAL/STAFFINGIMPLICATIONS: This program can be implemented with existing staff resources supported by provincialfunding. Any phase 1 inspection costs are to be paid through provincialfunding as mentioned in “step 4” of the discussion section. STRATEGICPLAN: This program complies with Strategic Direction#1, Environment. Item 1 (d) states “Promote and support environmental stewardship efforts — protect Rural Wells, Source Water protection Areas” CONCLUSION: The Ontario BuildingCode requires that implementation of a Sewage System Maintenance Inspection Program (SSMIP) and initialinspections be carried out priorto Page 114 of 186 6 PW&I2016-14 January 1, 2017. Atthis time the Mandatory Maintenance Inspection Program (MMIP)utilizing Engineering staff from the GRCA and this program willapply only to approximately 10 properties identified in the Source Protection Plan to be located in vulnerable areas. Staff is of the opinion that this program utilizingprovincialfunding and the Ganaraska Region Conservation AuthorityEngineer to undertake the inspection should provide the best level of service and minimal inconvenience to the property owner. AUACHMENTS: Appendix ‘A’— Maps of vulnerable areas (2) Appendix ‘B’— Letter to property owner (2 pages) Appendix ‘C’— Septic System Re-Inspection Report (3 pages) Appendix ‘D’— Septic Pump Out Inspection Report Appendix ‘E’— MMAHApproved Certificate Title Official Signature Date CAO A.Anderson P.Heffernan Support&ktastructure Page 115 of 186 KlWATE PROTECTION FOR ClEAN WATER \ Creighton Heights Municipal Well System Ganaraska Region Source Protection Area Policy Applicability Map FECOUCEDEY LD..( DUDEE IDU.UD CU—.’A.. 2014- £ontario Trent Conservation Coalition Source Protection Region ‘wAv.trentsourceproleclionon ca Policy Applicability Map Page 116 of 186 Canaraska Asstssnent Report Map ReFerence: 5-3 Legend DRINKING WATER N • Municipal Welibead SOURCE PROTECTION — Property Boundary ACT FOR ClEAN WATER Camborne Municipal Well System Ganaraska Region 0. Source Protection Area Kennedy Road Policy Applicability Map sax ROOU %51 Thh table ledtaleswhth acb,is am subject to source ptotecton pokies Es the correspondEsg cobured ames on UsensapPelicies applyn,tfthe actalyiecaniedoutundercitimelancesthatmake ta srdkanlthtskiigwaler threat These cetumsiances am detaled Es the PmvEsdal Tables of Ciorsiances, di ActMly Areas Micro Policies Apply C / 0 4 Sewage Systems Sept, System Other Sewage Syslems Agilcehuxat Souxce Material A4lpat,n Storage Non-Agizuthiral Source 44,plcabon (riseal ntOr5e%4oge .alenal) Malerial Handuig & Storage (meal *nlnsalenlel) Cremsexoal Ferlizer Açprafr’n Handhsg & Storage Pestode Ap*aton 41 Hanabig & Storage Road Salt 43’pbiaboV / Handbsg & Storage PRODuCED cvi.... run Cu, u,asu.. awe xl a. r,.xl c.ru.v..e. cu.c... Fuel Handbig a Storage sa.,u naamua cur..t... salt DNAPL Handbsg & Stonage blebaxaR.. mea.eeneaaenala p.,b..,e’e xl Aibe,t, .dlsrsu.a.eadeaRall. Cegant Solvenu Handksg & Storage AHoy Afrcmfi Delceg Managagenl or Runoff lieealockorazisg or Pasbjrtsg. OubjoorConuiensen?. or Fa,mMEsaI Yad Waste Oieposal Silos (withEs the meanmg ol Patsy nlthe EPA) Snow Storage I’ \ flThese act,Asies can be &gndlcanl d&xkisg waler threat, 01* Wcaenied eel ma wjherable area thaI exceeds Trent Conservation Coalition threshoki vases arEa lalowlig parameters: pementnsanaged land and Weslock densily larCannw’cial Fertzer 200 Appicabon: and lolal Esspewcius surface area forRoad SaflAppkaton (relertossessmenl Reporlmaps). bI I Source Protection Region swnLlrenlsourceproleclion.onca Policy Applicability Map Page 117 of 186 Ganaraska Assessment Report Map Reference: 5-4 with site Staff the implementation. drinking to Contained Region system be property Ontario On CIO requirement Cobourg, Region P0 March Dear Hamilton protect required January Province’s Box visit you Paul of Paul 18, GRCA Source Conservation that Ministry water 1060 to to given Ganaraska Township Heffernan ON 2016 Heffernan, further within A water implement to 1, of is system. will inquiry the 2015 Ontario’s have Protection K9A owned of the sources discuss be property’s Environment 4W5 the an contacting Authority into CONSERVATION this GSPP Specifically, and inspection Ganaraska Clean the Area policy. the supplying operated location are Walkedon Ganaraska Water (GRCA) (GRSPA) you and numerous conducted the Source by Climate the within Act, by phone Township drinking and came the Source Creighton which a Protection policies the Change Township vulnerable the on into water was Township Protection week of your effect, Hamilton, Heights that passed (October tragedy. Plan septic of of area affect April The of Hamilton. (GSPP) Plan in municipal Hamilton to system. as 4, GSPP, 2014), 2006, Township the and a 2016 property Conservation for Creighton policies Port as The sets approved The to will 2216 the drinking CONSERVA11ON Phonc Gananska a Hope, arrange of response GSPP out be Ganaraska County Ganaraska owner, 905-885-8173 ON requiring Hamilton working Heights policies Authority MBIBEROF by LIA3V8 water Road ONTARIO Region for is will the to a 28 a Page 118 of 186 .2 If you have any questions regarding this information, please contact Pam Lancaster at the GRCA at 905-685-8173. Please note that both the Ganaraska Source Protection Plan and Ganaraska Assessment Report are available online at www.trentsourceprotection.on.ca. Sincerely. Pam Lancaster, B.Sc. Stewardship Technician Ganaraska Region Conservation Authority Paul Heffernan Manager of Operational Support and Infrastructure Township of Hamilton Page 119 of 186 ______P.______am/pm______ Ganaraska Region Conservation Authority 2216 County Road 28 Port Hope, ON L1A3V8 ka Phone: 905-885-8173 Fax 9D5-885-9824 CONSERVATION www.grca.on.ca MEMBEROF CONSERVATION ONTARIO SEPTIC SYSTEM RE-INSPECTION REPORT Inspectors Name: Eng. License No: Date of Inspection: Time of inspection: PROPERTY INFORMATION Owner Name MunicipalAddress (subject property) MailingAddress (ifdifferentfrom above) Phone Number: E-mail: Type of Building: flSingle Family Dwelling(SF0) C Multi-FamilyDwellingDSFD with Commercial CCommercial COther: Water Supply: Municipalwell Dug wellDDrilled well CCistern SEPTIC SYSTEM INFORMATION Type of system: C Class 4 CTreatment Unit CHolding tank Tank: see Septic Re-inspection Pump-out Record Pump chamber C CN Material: CConcrete lastic iberglass CSteel Other:______ Condition of pump chamber: CGood CRequires remedial measures Ifapplicable pump chamber visual or audible alarm operational CY C N CN/A Bed design based on: records flvisual appearance Cproperty owner disclosure Bed Type: fl Standard trench Cshallow buried trench C Raised bed C Filterbed Q Other:______CLEARANCES General (appears to be in C — In Compliance or NC — Not in Compliance): Septic tank: StructuresCC CNC DC CNC Waterways C C CNC Property LineCCfr”JC IWell I Page 120 of 186 ______ Distribution pipe: Property Structures I I c NC Iwell0c NC waterwaysc NC LineCNC OBSERVATIONS Sewage effluent visiblefly Sewage odour present Cyfi N Saturation of tile bed area fly N fiN I I Overgrown Vegetation near bed flY fiN I Other: CONCLUSION fi Sketch of approximate layout of system and components (see attached) ci Appears to be maintained and operational in accordance with Section 8.9 of Division B of the Ontario Building code C Requires remedial measures to maintain safe operation certificate for Mandatory Sewage System Maintenance Inspection Program Issue Number: Name of Inspector Signature of Inspector Date (MMIDDIYYYY) I certify that as per Division C 1.10.1.3(4) that I have no interest, present or contemplated, in this property or its improvementand no involvementwithtrades people or benefits derived from any sales or improvements.At the time of the inspection and to the best of my knowledge and belief, all statements and information in this report are true and correct. This is not a warranty or guaranty as to the past, present or future conditions of the sewage system and components. [Personal informationcontained in this form and schedules is collected under the authorityof clause 34(2.2)(d)of the Building Code Act, 1992, and will be used in the administration and enforcement of the Building Code Act, 1992. Questions about the collection of personal information may be addressed to the Township of Hamilton] Page 121 of 186 Sketch of system and components (approximate): Page 122 of 186 ______ Ganaraska Region conservation Authority I 2216 county Road 28 Port Hope, ON L1A3V8 Phone: 905-885-8173 araska Fax 905-885-9824 www.grca.on.ca MEMBEROF CONSERVATION ONTARIO SEPTIC RE-INSPECTION PUMP-OUT RECORD PUMP-OUT Date completed: Time: am/pm Septic Hauler Company Name: — Septic Hauler Phone: BCINor MOECC Number: PROPERTY INFORMATION Owner: Phone: Address: Roll#: SEPTIC TANK INFORMATION Construction Type: El Septic C Holding Construction Material: ElConcrete El Plastic C Fiberglass El Steel Chamber: ElSingle ElDouble Tank Size: Liters ElGallons ElActual El Estimated Effluent Filter Installed: ElVes ElNo Level of Solid: CLess than % capacity El At Vacapacity ElGreater than Vacapacity Level of Effluent: ElSatisfactoryCDeflcient Baffles Intact: ElYes El No Signs of Decay: El No ElSee additional comments ADDITIONALCOMMENTS HAULERSSIGN-OFF Name (please print) — Signature Date Page 123 of 186 ______ A’. Ganaraska Region Conservation Authority 2216 CountyRoad 28 anaras a Port Hope, ONL1A3V8 Phone: 905-885-8173 Fax 905-885-9824 c www.grca.On.ca MEMBEROF CONSERVATION ONTARIO CERTIFICATE - MANDATORY SEWAGE SYSTEM MAINTENANCE INSPECTION PROGRAM (pursuant to Article 1.10.2.5 of Division C of the Building Code) Certificate Number: Date Certificate Issued: Address of Property on which Sewage System is Located (hereinafter called the “Property”): Owner of Property on which Sewage System is Located: Certificate issued to (name and address of Principal Authority): Certification: I certify that: a) I am a person described in Sentence 1.10.1.3. (3) of Division C of the Building Code. b) I have conducted an inspection of the sewage system located at the Property. c) I am satisfied on reasonable grounds that the sewage system located on the Property is in compliance with the requirements of Section 8.9 of Division B of the Building Code. Certificate issued by: Name: Complete as applicable P. Eng. Licence No.: I am a person who holds a licence or a temporary licence under the Pmfessional Engineers Act. Signature: Date: Thiscertiflcateis approved bytheMinisterof MunicipalAffairsand Housing undertheBuildingCode Act, 1992 [Personalinformation contained inthisformandschedulesiscollectedunderthe authority of clause 34(2.2)(d) ofthe Building Code Act, 1992, and willbe used in the administration and enforcement of the Building Code Act, 1992. Questionsaboutthe collectionof personalinformation may be addressed to: a) the Chief Building Official of the municipality or upper-tier municipality to which this application is being made, or, b) the inspector having the powers and duties of a chief building official in relation to sewage systems or plumbing for an upper4ier municipality, board of health or conservation authority to whom this application is made, or, c) Director, Building and Development Branch, Ministryof MunicipalAffairs and Housing 777 Bay St., 2nd Floor. Toronto, ON, M5G 2E5 (416) 585-6666.] Page 124 of 186 The Corporation of the Township of Hamilton REPORT TO: Mayor Lovshin & Members of Council REPORT No: w&i 2016-15 SUBMITTED BY: Paul Heffernan, Manager of Operational Support and Infrastructure DATE: July 12, 2016 Subject: 2016 Asphalt Rehabilitation Contract Award RECOMMENDATION:Requires Action • For Information Only D In Camera D It is recommended that the Councilof the Township of Hamiltonenact as follows: 1. That Councilaward Contract #PW2016-01 to Behan Construction Limitedof Cobourg, Ontario for Asphalt Rehabilitationin the amount of $796,301.28 (excludingHST)and 2. Further that the Mayorand Treasurer be authorized to undertake all things necessary to execute the contract for the work. ORIGIN/BACKGROUND: The approved 2016 budget for the Public Works capital road improvement program is $1,140,000. An amount of $250,000 is allocated to surface treatment projects in 2016 which leaves at total of $890,000 for other capital road improvements. In Report #PW2016-05 dated April 14, 2016, it was recommended to withhold a commitment of approximately $200,000 to be applied to any potential infrastructure program application leaving $690,000 for the basis of an Asphalt Rehabilitation Contract involving the reconstruction of roads with hot mixasphalt. Provisionalitems were to be included in the tender in the event that applicable infrastructure funding programs are not announced or applications are not successful. In this case, the $200,000 could be re-allocated to some or all of the provisionalitems in the contract. DISCUSSION: The tender for Contract #PW2016-01 was issued on June 27th and includedasphalt rehabilitation on Theatre Road Northfrom Dale Roadto BickleHillRoad, SmylieRoad from Baker Road to Cornish HollowRoad plus provisionallocationsof BoundaryRoad from County Road 28 to LakeStreet, OldSchoolhouse Road and Ardagh Crescent. Page 125 of 186 2 PWI2016-15 Tenders were opened on July 11, 2016 at the Township Office with the following personnel present: Paul Heffernan, Manager of Operational Support and Infrastructure, Don Hamly, PublicWorks Foreman and MarciaGallaugher, FinancialAnalyst/Front Desk Clerk. Representatives from the bidders were also present. Four tenders were received with the results as follows: Behan Construction Ltd .... $796,301.28 (ExcI.HST) $899,820.45 (md. HST) NorwayAsphalt Ltd $841,483.50 (ExcI.HST) $950,876.36 (md. FIST) Dekeyser ExcavatingLtd ... $884,027.50 (ExcI.HST) $998,951.07 (md. HST) AshlandPaving Ltd $1,104,966.26 (ExcI.FIST)... $1,248,611.87 (md. HST) ANALYSISOFALTERNATIVES: Since there are no infrastructure funding programs announced for road reconstruction projects at the present time, the full $890,000 available for asphalt rehabilitation can be used for this contract. The tender prices listed above include rehabilitation costs for all roads in the tender, including provisional items. Approvingthe entire work would maximize the number of roads to be improved during this construction season. FINANCIALIMPLICATIONS: The tender from the lowest bidder, Behan Construction Ltd, is in the amount of $796,301.28. If this is approved, the total cost to the Township inclusive of non- refundable HST is $810,316.18. This amount is within the approved 2016 budget for capital road improvements. POLICIESAFFECTINGPROPOSAL: Procurement of Goods and Services policywas followed. STRATEGICPLAN: This proposal complies with Strategic Direction #5, Physical Assets. Item 2(c) states “Ensure a municipalwide infrastructure maintenance program that is needs-based”. Page 126 of 186 3 PWI2016-15 CONCLUSIONS: It is recommended that the Township enter into a contract with Behan Construction Limited to complete the work outlined in Contract No. PW2016-O1inclusive of all provisionalitems. ATTACHMENT: Contract #PW2016-O1BidSummary Sheet Title Official Signature Date CAO A. Anderson — 1JA1/ , 2-OL Treasurer Paul Dowber — Manager of Operational P. Heffernan Support & Infrastructure f/’_%jZ.c -J “c”i /1/ Page 127 of 186 Lowestbid not necessarily accepted. Bidssubject to approval by Council. Contract 41PW2016-01 2016 Asphalt Rehabilitation Closing Date: July 11/16 Time: 10:00am BidOpeningTime: _10:Olam______FinishingTime: 10:06am______ COMPANYNAME TELEPHONENUMBER PRICE-NO HST HST Price with HST BidBond Cert Cheque Ashland Paving Ltd - Rec’dJuly 11, 2016 9:26am 905-650-3060 51,104,966.26 $143,645.61 $1,248,611.87 Yes Dekeyser ExcavatingLtd - Rec’d July11, 2016 9:43am 905-355-3847 5884,027.50 $114,923.57 $998,951.07 Yes Norway Asphalt Ltd Recd July 11, 2015 9:48am 705-639-1920 $841,483.50 $109,392.86 $950,876.36 Yes Behan Construction Ltd - Rec’d July11, 2016 9:56am 905-372-9862 $796,301.28 $103,519.17 $899,820.45 Yes Paul Heffernan - Manager of Operational Present at Opening: Support & Infrastructure KevinRobinson - Behan Construction DonHamly - PublicWorks Foreman BrianShorey - NorwayAsphalt Marcia Gallaugher - Financial Analyst/Front DeskClerk Joe Difranco - Ashland PavingLtd Ian Dekeyser - Dekeyser Excavating Recorder Signature *ae6s 9..ff.’Ø% Date July 11/16 Page 128 of 186 2016 Budget Vs. YTD - Operating as at June 30, 2016 % of budget 2015 2016 2016 utilized at Budget Budget Actual end of Q2 General Government General Government, PIL and Other Revenues (839,200) (931,957) (453,850) PIL and Other Revenues (255,000) (255,000) (113,578) Council 135,250 130,145 58,285 Administration 1,187,561 1,314,663 619,146 228,611 257,851 110,003 42.66% Protection Services Fire 762,020 788,969 151,461 Police 1,486,082 1,485,707 741,817 PSB 20,350 28,850 16,196 GRCA 147,346 149,202 52,101 Building (2,410) (0) (29,787) Emergency Management 2,500 2,000 55 By-Law Enforcement 7,000 9,000 2,088 Animal Control 0 0 (1,883) Shelter 51,464 52,775 26,388 2,474,352 2,516,503 958,436 38.09% Transportation Services Roads 2,232,690 2,254,969 830,313 36.82% Recreation and Cultural Services Parks & Recreation 647,526 760,465 340,250 Library 250,616 270,220 139,799 898,142 1,030,685 480,049 46.58% Planning and Development Planning 103,350 94,841 20,968 Economic Development 2,000 2,000 0 105,350 96,841 20,968 21.65% Environmental Services Water 0 0 128,486 100.00% Other Health and Safety 8,000 6,000 755 Community Services Grant 19,500 19,500 11,875 Heritage Committee 11,500 6,500 5,600 Accessibility 2,078 0 0 Physician Recruitment 9,843 9,843 9,843 50,921 41,843 28,073 67.09% Total Operating Budget 5,990,065 6,198,691 2,556,327 41.24% Percentage of Budget Utilized 120 100 80 60 Budget Utilized Total Available 40 June 30, 2016 20 0 General Protection Services Transportation Recreation and Planning and Environmental Other Total Operating Government Services Cultural Services Development Services Budget Page 129 of 186 Hamilton Township Capital Budget vs. YTD as at June 30, 2016 DEPARTMENT PROJECT BUDGET COMMENTS YTD (Actual Expenditure) Admin Municipal Office $30,000 • Sidewalk is finished $13,323.43 Maintenance • Two streetlights and two lights on administrative were replaced and upgraded to LED o Invoices to be received in July, 2016 Fire Bunker Gear $20,000 • Prices has been received $1,526.40 • New bunker gear is expected to be received in the 4 th quarter Recreation Baltimore Rec Centre $5,500 • TBD $0 - Recreation Refrigeration Project $52,990 • Single Source Procurement $0 - • Vendor has been notified that project has been approved • Site inspection has occurred Recreation Bewdley Cemetery $5,200 • Work is complete $4,782.73 Recreation Butterfield Park $66,258 • Play structure work is complete $63,475.85 • Invoices have all been received • Outstanding accessibility work to be completed in the parking area Water Creighton Heights $34,000 • Contractor has been selected $0 - Water Treatment • Work is scheduled to start in late August Plant Water Baltimore Well $20,000 • Decommissioning to be done during summer $0 - months as per plan Roads Guiderails $55,000 • County tender is under review $12,851 .14 Page 130 of186 • At the July 20 th County Council meeting, staff will recommend that the tender be awarded to McIver Enterprises Roads Surface Treatment $250,000 • Pulverizing and base prep is underway $62,015.95 • Irving Goheen is complete • First coat is complete on Vimy Ridge Roads Asphalt $8 90,000 • Bids for tender have been received $4,368.55 Rehabilitation • Staff is recommending to award tender to Behan Construction at a cost to the Township of $810,316.18 Roads Camborne $5,000 • Final Engineering Fees $1,930 .21 Pedestrian Bridge • One more invoice to be received Roads Concrete Box Culvert $75,000 • Engineering quotes have been requested $0 - • Work is expected to start in August Roads 4 x 4 with plow $60,000 • Tender awarded to Quantrill Chevrolet as per $1,912.76 support plates Report to Council PW&I 2016-08 Roads Mower Attachment $17,000 • Mower attachment purchased and is in $14,266.75 service Roads Rubber Tire $265,000 • Excavator purchased from Liebherr Canada as $233,800.18 Excavator per Report to Council PW&I 2016-07. Machine is in service Page 131 of186 The Corporation of the Township of Hamilton REPORT TO: Mayor Lovshin & Members of Council REPORT No: CD 2016-12 SUBMITTEDBY: Kate Surerus, Clerk DATE: July 13, 2016 L______ Subject: NEW PolicylProcedurelApplication — Facility Fee Re-Imbursement RECOMMENDATION:Requires Action For InformationOnly D In Camera D It is recommended that the Council of the Township of Hamilton enact as follows: 1. That Council approves the draft Policy, Procedure and Application titled “Facility Fee Re-imbursement” and rescinds the current Administration Policy #19 — Community Service Grants Policy. ORIGIN/BACKGROUND:The original policywas titled “Free Usage Policy”approved by Council November 15, 2011. This policywas later replaced in its entirety by “CommunityService Grants Policy”approved by Council July 17, 2012. DISCUSSION: The policy and procedure has been discussed at the Recreation & Facilities Service Coordinator committee meetings. The policy/procedure directed staff to use a matrix to score the applications and bring forward recommendations to Council for a decision of facility usage fee reductions or waiving of fees. The applicants were lookingfor a decision prior to either confirming a booking or paying the invoice. There was no proof of donation to the named charities or organizations. Often the recommendation was varied at the Council level. In an attempt to streamline the process, the applications were re-directed to the Recreation and Facilities Service Coordinator group for review and decision. At that time discussion ensued regarding the policy name and process. Several drafts were reviewed and the name was changed to “FacilityFee Re-imbursement”. This would result in all applicants paying the fullfee. It was also agreed that the Manager of Parks & Recreation would review the applications for completeness and eligibilitybased on the policy criteria. At the 4” quarter, the manager would submit the listto Councilfor decision based on budget dollars available. ANALYSISOF ALTERNATIVES/OPTIONS:Options were reviewed by the committee and this is the final draft for Council consideration. FINANCIAL/STAFFING/LEGALIMPLICATIONS: All applications to be paid in full. Re 4th imbursements would be based on eligibilityand Community grant dollars available in the financial quarter. Page 132 of 186 REPORT: CD 2016-12 POLICIES AFFECTING PROPOSAL: Administration: Section 19. Community Service Grants Policy. STRATEGIC PLAN: Parks& Recreation & Culture: to promote a social & healthy environment made available for a wide variety of activities in clean, efficient,functional facilities and parks. CONCLUSIONS: The draft policy, procedure and application presented for consideration be approved. ATTACHMENTS:NEW FacilityFee Re-imbursement Policy!Procedure! Application (approvedJuly 17/12) CURRENT Community Service Grants Policy &Procedure/Application (Draft) It Page 133 of 186 19. Community Service Grants Policy Division:Administration Department: Recreation and Facilities Policy Title: Rental Fee Re-imbursement Approval Level: Council Purpose The Township of Hamilton established user fees to assist with the capital, maintenance and operational costs of its parks, arenas and recreational facilities. The purpose of the Rental Fee Re-imbursement Policy is to allow for financial assistance, in the form of fee re-imbursements for facility expenses, to organizations for eligible events and activities. Definitions: “Organization means an organization based within the boundaries of the Corporation of the Township of Hamilton. This will include Not for Profit groups and may include Community Groups without charitable status. Policy 1. Criteria for Eligibility: • The organization must provide proof of not-for-profitstatus and provide their charitable number. • The Community Group without charitable status must have at least one year of being a recognized organization. • The organization is based in the Township of Hamilton with at least 75% of participants and members being Township of Hamiltonresidents. a The event will be a benefit to the community and public good is demonstrated by benefiuing organizations withinthe township. (Copy of donation receipts are to be submitted to the township). • The event/activity! function willoccur withinthe Municipalboundaries at a designated township facilityor park. • The organization must demonstrate financial need and provide sufficient documentation, validating the request for consideration of fee re imbursement. (Financial statements to be submitted with application) • The maximum value of fees to be re-imbursed in one year is $500.00 per organization or in certain circumstances up to 50% of the fees requested will be re-imbursed if the total amount requested is below $500.00, or whichever is the most applicable. 1 Page 134 of 186 19. Community Service Grants Policy Division:Administration Department: Recreation and Facilities Procedure Title: Rental Fee Re-imbursement Approval Level: C.A.D. Purpose The Township of Hamilton established user fees to assist with the capital, maintenance and operational costs of its parks, arenas and recreational facilities. The purpose of the Rental Fee Re-imbursement Policy is to allow for financial assistance, in the form of fee re-imbursements for facility expenses, to organizations for eligible events and activities that are deemed to be in the best interest of the inhabitants of the Township of Hamilton. Procedure 1. All interested organizations must complete a Rental Fee Re-imbursement Application Form (Appendix A’), outlining the purpose of the activity and related organizational information. 2. Rental Fee Re-imbursement Application Form must be submitted a minimum of 60 days prior to the event date. 3. The Facility booking staff willfirst confirm that the facility is available on the date(s) and time(s) requested. 4. If the required facility (or suitable alternative) is available on the date requested, the Rental Fee Re-imbursement Application Form willbe submitted to the Manager of Parks and Facilities. 5. Should the Manager of Parks and Facilities, in consultation with the Municipal Treasurer, have a reasonable doubt as to whether or not the organization is eligible, the application may be presented to Councilfor a final decision. 6. All eligible applications received by the Manager of Parks and Recreation will 4th be submitted to Council in the quarter for Council consideration. Scope This policy shall apply to the appropriate staff of the Recreation & Facilities Department, when evaluating and processing requests for Rental Fee Re-imbursement. 1 Page 135 of 186 Application Form (PLEASE PRINT) Rental Fee Re-imbursement Request (Maximum$500/yr) Information on Organization or Requestor: Applicant or Group Name/Contact person: Willalcohol be sewed at this event? D Yes D No IfYes, this event is not eligiblefor fee re-imbursement as per policy. Which of the following best describes your organization? Organization Type: 0 Charitable Organization (please note registration number) o Registered Not-for-ProfitOrganization (please note registration number) o Community Group (i.e. sport, youth, adult etc. - please specify) Geography: Organization is based within: 0 HamiltonTownship 0 Northumberland County 0 Outside of Northumberland County Demographics: The event willserve: 0 Youth Group/Disadvantaged 0 Seniors 0 Other (please specify) 1 Page 136 of 186 ______(postal______ Event Particulars: Date: Location: Are you charging an admission fee or participation fee? DYes oNo Ifyes, please describe:______ Is this activity open to the public? DYes oNo What participation numbers are expected? Contact Information: Name: Address: code) Telephone: Email Address: Please mail, email or fax completed applications to: Manager, Recreation & Facilities - Township of Hamilton P.O. Box 28 23 Community Centre Road, Baltimore, Ontario KOK1CO Or, Email to: tclapperton(&hamiltontownship.ca Or Fax: 905-372-2661 Date of Application: Signature of Applicant or Authorized Body: Signature — Please Print 3 Page 137 of 186 ______ The Corporation of the Township of Hamilton Policy and Procedure Manual i-rrr- rrrrrrrtrn=zz.zLtttrtnDr .. 19. Community Service Grants Policy 19.1 Rationale Community Service Organizations constitute a special user group in society. While the Township of Hamilton recognizes the important contributions that Community Service Organizations make to the community, the Township must reassess its role in granting cash donations and/or waiving of facility rental fees. To encourage the continued involvement of these organizations in their community- oriented endeavours, it is important that the Township continue to support Community Service Groups through the granting of free facility usage-cash donations and/or waiving of fees under specified conditions. Requests will be granted or denied based on the criteria, matrix and point system listed below. By assessing each of the categories and assigning points, it can be determined what value the Municipality places on the request. The recommendation to council is that the Group must attain at least 18 points to be considered for a donation or fee waiver. 19.2 Criteria for Granting a Cash Donation and/or Waiving of Facility Rental Fees i Beneficiaries-Registered charity, not for profit, or other H Geography-Where is the group/beneficiary located? iii Demographics-Who makes up the group? iv Community/Public Good-Does the request have a local benefit? v Community Development-Does the request support the local business-long or short term? vi Financial Need-Does the group have financial hardships to overcome? vii If free facility usage is granted, the contribution of the Township of Hamilton must be recognized. viii No promotional sales permitted. ix A 25% reduction in rental fee shall be made available for any church or other religious institution located in the Township for the purpose of one fundraising event per year at any of the township community centres. - -——=---- —,‘-“—- ,—..-- 19. Community Service Grants Policy Page 45 of 51 Page 138 of 186 The Corporation of the Township of Hamilton Policy and Procedure Manual Rev 5 July 2012 Administration 19.3 Matrix for Granting Free Facility Usage and/or Waiving Fees Categories of Eligibility 3eneficiaries Points Geography Points Demo- Points Community/ Points Community Points Financial Points of graphics Public Good Development Need Beneficiaries or Community Advantage Charitable S Local S Youth! 5 Yes S Yes S Yes 5 Organi- Disadvan zation taged Group Not for 3 Countywide 3 Seniors 3 Some 3 Somewhat 3 Some 3 profit or (Short Commun- duration) ity Group Self 0 National 0 Others 0 No 0 No 0 No 0 Interest Groups (hockey, ball) 19.4 Not Eligible for Cash Donation • Private events such as weddings, birthdays, anniversary parties, etc. • For-profit organizations or groups • Events or activities that are not open to the general public • Projects or organizations that did not fulfill their obligations during a previous event 19.5 Procedure i. All financial support or facility waiver of fees requests must complete an application form. From that information, staff can evaluate the application and estimate the points, through the matrix process which can then be reported to Council assisting in their final decision. ii. Staff will compile a listing of annual request for Council review at budget time. Hi. If any requests have ALSO been sent to groups/committees that we support, only one of the requests, should be granted. 19.6 Administration The policy will be administered through the Clerk and Treasurer and matrix results will be reported to Council. Council would then approve or deny the request. Any approved donations will be issued cheques, and fee waiver requests will be communicated to the appropriate department manager. Records will be maintained by the Treasurer to ensure compliance and financial control within the financial records as required. -- flr— 19. Free Usage Policy-Community Service Organizationsc Page 46 of 51 Page 139 of 186 ______ The Corporation of the Township of Hamilton Policy and Procedure Manual Rev 5 July_2012 Administration Application Form-Request for Cash Donation or Waiving of Facility Rental Fees Information on Organization or Requestor: Applicant or Group Name Which of the following best describes your organization? Organization Type: o Charitable Organization o Registered Non-Profit Organization (please note registration number)______o Other (please specify) Geography: o Within Hamilton Township o Within Northumberland County o Outside of Northumberland County Demographics: o Youth Group o Community Group o Self Interest Group (i.e hockey, baseball, etc.) o Other (please specify) Through this event, please describe how this will be a benefit. Please describe your financial need and requirements for assistance from the Township: *please attach latest financial report available. -. —- 19. Free Usage Policy-Community Service Organizations Page 47 of 51 Page 140 of 186 ______ The Corporation of the Township of Hamilton Policy and Procedure Manual Rev 5 July 2012 Administration Contact Information: Name: Address: Telephone #: Email Address; Funding Activity: Date: Location: Are you charging an admission fee or participation fee? o Yes If yes please describe: o No Is this activity open to the public? o Yes o No What participation numbers are expected? Is this funding request for cash or facility fee waiver or reduction? C o Cash o Facility Fee Waiver or Reduction Value of Request Please explain why waiving the fees is required: Please mail completed applications to: The Corporation of the Township of Hamilton Attn: Clerk P.O. Box 1060 Cobourg, ON K9A 4W5 Or email to: ksurerushamiltontownshio.ca Date Signature of Applicant or Authorized Body C? 19. Free Usage Policy-Community Service Organizations Page 48 of 51 Page 141 of 186 19. Community Service Grants Policy Division: Administration Department: Recreation and Facilities Policy Title: Rental Fee Re-imbursement Approval Level: Council Purpose The Township of Hamilton established user fees to assist with the capital, maintenance and operational costs of its parks, arenas and recreational facilities. The purpose of the Rental Fee Re-imbursement Policy is to allow for financial assistance, in the form of fee re-imbursements for facility expenses, to organizations for eligible events and activities. Definitions: “Organization” means an organization based within the boundaries of the Corporation of the Township of Hamilton. This will include Not for Profit groups and may include Community Groups without charitable status. Policy 1. Criteria for Eligibility: • The organization must provide proof of not-for-profit status and provide their charitable number. • The Community Group without charitable status must have at least one year of being a recognized organization. • The organization is based in the Township of Hamilton with at least 75% of participants and members being Township of Hamilton residents. • The event will be a benefit to the community and public good is demonstrated by benefitting organizations within the township. (Copy of donation receipts are to be submitted to the township). • The event/activity/ function will occur within the Municipal boundaries at a designated township facility or park. • The organization must demonstrate financial need and provide sufficient documentation, validating the request for consideration of fee re- imbursement. (Financial statements to be submitted with application) • The maximum value of fees to be re-imbursed in one year is $500.00 per organization or in certain circumstances up to 50% of the fees requested will be re-imbursed if the total amount requested is below $500.00, or whichever is the most applicable. 1 Page 142 of 186 2. Not Eligible: • Events or activities involving the sale or consumption of alcoholic beverages. • Private events such as weddings, birthdays, anniversary parties, commercial events etc. • For-profit organizations: individuals or groups and businesses. • Events or activities which are not open to the general public. • Organizations based outside of the Township of Hamilton (unless the demonstrated benefits are primarily to the residents of the township). • Projects or organizations that did not fulfill their obligations during previous events or activities for which park or facility permit fees were waived, reduced or re-imbursed. • Any organizer receiving a grant from a Township of Hamilton Council or Committees/Boards will not be eligible for further fee re-imbursement. 3. Determination of Eligibility: • The Manager of Recreation and Facilities, in accordance with the policy criteria and within the maximum Rental Fee Re-imbursement amount, will review all applications to determine eligibility. The Manager may contact the applicants for further information if necessary. Should the Manager have reasonable doubt in determining eligibility, the application will be referred to Council. 4. Council Decision: • All applications will be referred to Council for decisions for re- imbursement will be made in the 4th financial quarter of the year by Council. Scope This policy shall apply to all members of the Township of Hamilton Council and staff when evaluating and processing requests for Rental Fee Re-imbursement. Administration This policy will be administered by the Manager of Parks and Facilities Department, in accordance with the terms outlined herein of this policy and in conjunction with the procedures. Resolution # Revision Signature/Municipal Council Approval Description Clerk Date: 2 Page 143 of 186 19. Community Service Grants Policy Division: Administration Department: Recreation and Facilities Procedure Title: Rental Fee Re-imbursement Approval Level: C.A.O. Purpose The Township of Hamilton established user fees to assist with the capital, maintenance and operational costs of its parks, arenas and recreational facilities. The purpose of the Rental Fee Re-imbursement Policy is to allow for financial assistance, in the form of fee re-imbursements for facility expenses, to organizations for eligible events and activities that are deemed to be in the best interest of the inhabitants of the Township of Hamilton. Procedure 1. All interested organizations must complete a Rental Fee Re-imbursement Application Form (Appendix ‘A’), outlining the purpose of the activity and related organizational information. 2. Rental Fee Re-imbursement Application Form must be submitted a minimum of 60 days prior to the event date. 3. The Facility booking staff will first confirm that the facility is available on the date(s) and time(s) requested. 4. If the required facility (or suitable alternative) is available on the date requested, the Rental Fee Re-imbursement Application Form will be submitted to the Manager of Parks and Facilities. 5. Should the Manager of Parks and Facilities, in consultation with the Municipal Treasurer, have a reasonable doubt as to whether or not the organization is eligible, the application may be presented to Council for a final decision. 6. All eligible applications received by the Manager of Parks and Recreation will be submitted to Council in the 4th quarter for Council consideration. Scope This policy shall apply to the appropriate staff of the Recreation & Facilities Department, when evaluating and processing requests for Rental Fee Re-imbursement. 1 Page 144 of 186 Administration This policy will be administered by the Manager of Recreation and Facilities Department, in accordance with the terms outlined herein of this policy and in conjunction with these procedures. Cross Reference Policy # Procedure # Department Revision Description Signature of CAO Department Manager Approval Date: ______ 2 Page 145 of 186 Application Form (PLEASE PRINT) Rental Fee Re-imbursement Request (Maximum $500/yr) Information on Organization or Requestor: Applicant or Group Name/Contact person: Will alcohol be served at this event? Yes No If Yes, this event is not eligible for fee re-imbursement as per policy. ______Which of the following best describes your organization? Organization Type: o Charitable Organization (please note registration number) o Registered Not-for-Profit Organization (please note registration number) o Community Group (i.e. sport, youth, adult etc. - please specify) ______ ______ ______ Geography: Organization is based within: o Hamilton Township o Northumberland County o Outside of Northumberland County ______ Demographics: The event will serve: o Youth Group/Disadvantaged o Seniors o Other (please specify) ______ ______ 1 Page 146 of 186 Please describe how this event will be a benefit to: 1. The Community or Public Good/ Beneficiary of Donation or Fundraising Event (if different from Applicant) ______ ______ ______ ______ ______ 2. Economic Development within the Community ______ ______ ______ ______ ______ 3. Please describe your financial need and requirements for assistance from the Township (please attach financial statements and information about your organization): ______ ______ ______ ______ 4. Have you or will you be requesting funding or financial support from either Hamilton Township Committees/Boards or from the County of Northumberland? o Yes. If so, who will be providing financial support ______o No 2 Page 147 of 186 Event Particulars: Date: ______ Location: ______ Are you charging an admission fee or participation fee? o Yes o No If yes, please describe:______ Is this activity open to the public? o Yes o No What participation numbers are expected? ______ ______Contact Information: Name: ______ Address: ______ ______(postal code) Telephone: ______ Email Address: ______ Please mail, email or fax completed applications to: Manager, Recreation & Facilities - Township of Hamilton P.O. Box 28 23 Community Centre Road, Baltimore, Ontario K0K 1C0 Or, Email to: [email protected] Or Fax: 905-372-2661 Date of Application: ______ Signature of Applicant or Authorized Body: ______ Signature – Please Print ______ 3 Page 148 of 186 __ The Corporation of the Township of Hamilton Policy and Procedure Manual Rev 5 July 2012 Administration 19. Community Service Grants Policy 19.1 Rationale Community Service Organizations constitute a special user group in society. While the Township of Hamilton recognizes the important contributions that Community Service Organizations make to the community, the Township must reassess its rote in granting cash donations and/or waiving of facility rental fees. To encourage the continued involvement of these organizations in their community- oriented endeavours, it is important that the Township continue to support Community Service Groups through the granting of free facility usage-cash donations and/or waiving of fees under specified conditions. Requests will be granted or denied based on the criteria, matrix and point system listed below. By assessing each of the categories and assigning points, it can be determined what value the Municipality places on the request. The recommendation to council is that the Group must attain at least 18 points to be considered for a donation or fee waiver. 19.2 Criteria for Granting a Cash Donation and/or Waiving of Facility Rental Fees i Beneficiaries-Registered charity, not for profit, or other ii Geography-Where is the group/beneficiary located? iii Demographics-Who makes up the group? iv Community/Public Good-Does the request have a local benefit? v Community Development-Does the request support the local business-long or short term? vi Financial Need-Does the group have financial hardships to overcome? vU If free facility usage is granted, the contribution of the Township of Hamilton must be recognized. vUi No promotional sales permitted. ix A 25°/c reduction in rental fee shall be made available for any church or other religious institution located in the Township for the purpose of one fundraising event per year at any of the township community centres. - Page 45 of 51 Page 149 of 186 Beneficiaries ball) Groups self zation (hockey, ity Commun- Interest OrganH profit Charitable Not Group for or The ensure appropriate donations 19. be 19.6 19.5 19.4 Rev The 19.3 0 3 5 Hi. Points ii. i. reported • • • • Free policy Corporation 5 All Council estimate only application If Staff event Projects Events July For-profit Private compliance Countywide National of Local Beneficiaries Geography Usage any financial will Administration will Procedure Not Matrix one 2012 department to will requests or be events assisting be Council. or Policy-Community Eligible of the compile organizations activities of issued administered form. organizations the support for and 0 3 S the Points points, such requests, have Granting financial Township in Council cheques, for manager. a From listing their that Others taged Seniors Youth! Group graphics Disadvan Demo- as or through ALSO Cash facility weddings, that or are through Categories final would that should control of Free groups of and been Service Donation not Records information, annual the Hamilton decision. did waiver 0 3 5 Points fee then Facility open sent be the matrix within not birthdays, waiver Organizations granted. request approve Clerk will Yes Some No of Public Community! of to fulfill to the fees process Eligibility groups/committees the Usage be staff Good requests and their financial ______ maintained for general anniversary requests or can Treasurer Council and/or which deny obligations 0 3 5 Points evaluate will public records Policy the must can be review by duration) somewhat No (Short Yes Advantage Community or Community Development Waiving parties, and request. communicated the then and complete the during that as matrix Treasurer at required. application Procedure be -.—- we etc. budget Fees a reported Page Any 0 3 5 support, Points results previous an approved 46 to time. to Manual and No Some Yes Need Financial of ______ will to the 51 Page 150 of 186 0 3 5 Points ______ The Corporation of the Township of Hamilton Policy and Procedure Manual Rev 5 July 2012 Administration Application Form-Request for Cash Donation or Waiving of Facility Rental Fees Information on Organization or Requestor: Applicant or Group Name Which of the following best describes your organization? Organization Type: o Charitable Organization o Registered Non-Profit Organization (please note registration number) o Other (please specify) Geography: o Within Hamilton Township o Within Northumberland County o Outside of Northumberland County Demographics: o Youth Group o Community Group o Self Interest Group (i.e hockey, baseball, etc.) o Other (please specify) Through this event, please describe how this will be a benefit. Please describe your financial need and requirements for assistance from the Township: *please attach latest financial report available. 19. Free Usage Policy-Community Service Organizations Page 47 of 51 Page 151 of 186 ______The Corporation of the Township of Hamilton Policy and Procedure Manual Rev 5 July_2012 Administration Contact Information: Name: Address: Telephone #: Email Address: Funding Activity: Date: Location: Are you charging an admission fee or participation fee? o Yes If yes please describe: o No Is this activity open to the public? o Yes o No What participation numbers are expected? Is this funding request for cash or facility fee waiver or reduction? o Cash o Facility Fee Waiver or Reduction Value of Request Please explain why waiving the fees is required: Please mail completed applications to: The Corporation of the Township of Hamilton Attn: Clerk P.O. Box 1060 Cobourg, ON K9A4W5 Or email to: [email protected] Date Signature of Applicant or Authorized Body - 19. Free Usage Policy-Community Service Organizations Page 48 of 51 Page 152 of 186 The Corporation of the Township of Hamilton REPORT TO: Mayor Lovshin & Members of Council REPORT No: CD 2016-13 SUBMITTED BY: Kate Surerus, Clerk DATE: July 19, 2016 Subject: Fees & Charges By-law RECOMMENDATION:Requires Action For Information Only In Camera D It is recommended that the Council of the Township of Hamiltonenact as follows: 1. THATCouncil approves updates to the Fees and Charges By-law2014-11 as it applies to the Baltimore Recreation Centre Ice Rentals, Bewdley Community Centre Ice Rentals and Cold Springs Memorial Hallhall rentals. 2. THAT Council approves the deletion of the Shelter of Hope fees as there is a Fees and Charges By-lawapproved by the Joint AnimalControl MunicipalBoard in force and effect. ORIGIN/BACKGROUND:The Fees and Charges By-law 2014-11 was a consolidation of separate fee schedules for various departments and facilities. A comprehensive review was not undertaken at that time and some rates are inclusive of HST while others represent a base fee to which HST is applied. An amendment is now required to delete the Shelter of Hope fee structure as the Joint Animal Control MunicipalService Board has adopted a Fees and Charges By-lawfor the Shelter of Hope at their June meeting. The Recreation and Facilities department has identified some inconsistencies with the by-law stated rates. In 2015 various fees were increased by $5 and subsequently charged out for the 2015-2016 season: Baltimore Recreation Centre Prime Ice $160 (includes HST) Bewdley Community Centre Prime Ice $135 (Includes HST) NONPrime Ice $ 70 (Includes HST) MinorHockey $110 Page 153 of 186 REPORT No: CD 2016-13 The Cold Springs Hall Schedule of Fees for hail rentals (alcohol and non alcohol) was originally administered by the Hall Committee. The Treasurer and Facility Coordinator met with members of the committee to discuss rates based on comparison rates from other municipalities offering similar facilities. The committee requested the rate increase on the hall rental be in keeping with the other facilities and to also incorporate the costs of the facility cleaning charges, per event. Cold Springs Memorial Hall Alcohol event $275 plus HST non Alcohol event S125 plus HST DISCUSSION: The above noted fee increases were set in place and in use by staff. This By-law willformalize the rates. ANALYSIS OF ALTERNATIVES/OPTIONS: The fees and charges that are currently being collected willbe reflected in the by-law. FINANCIAL/STAFFING/LEGALIMPLICATIONS:The increase in the Ice rates was $5. The increase in the hall rentals were approved by the Cold Springs Hall Committee in an effort to be comparable with other facilities. POLICIES AFFECTING PROPOSAL: By-law 2014-11 Fees and Charges. STRATEGIC PLAN: Responsible and transparent use of available resources to ensue the long term prosperity of the township. CONCLUSIONS: The Fees and Charges By-law requires a comprehensive review by each department to be brought forward to the 2017 budget discussions. The by-law requires a consistent approach as to how the numbers will be framed i.e (HST included or separate). At this time, it is recommended that Council approve the amendments to the Fees and Charges By-law as outlined in this report. It is also highly recommended that a comprehensive review of the Fees and Charges By-law be undertaken by each department for presentation to the 2017 budget discussions. Title Official Signature Date MunicipalClerk K.Surerus cx! (S7at.zo,’c, Manager Recreation & Trevor Clapperton Facilities -L1 13/Ic Page 154 of 186 me '|'0\\/NSHIP or ‘a Township of Addington Highlands ADDINGTON HIGHLANDS June 20,2016 Ministry of Health and Long Term Care 5775 Yonge Street, 16“Floor Toronto, ON M7A 2E5 Attn: Honourable Dr. Eric Hoskins, Minister of Health and Long Term Care Re: Reguest for Support Dear Minister, The Township of Addington Highlands operates two fire departments and as part of their core services they provide emergency pre—hospitalcare responses and medical acts such as defibrillation, standard first aid and CPR. As a result of ambulances being delayed or unavailable, the fire departments are responding to a rising number of medical calls. In 2014, 37.5% of all calls for one ofthe fire departments in Addington Highlands were medical calls, this number rose to 41.6% in 2015. Subsequently, this has had and will continue to have an impact on the operating costs of the fire departments. Therefore, Council requests that the Province consider providing financialsupport to the Addington Highlands Fire Departments for responding to medical calls. Please don't hesitate to contact me ifyou have any questions. /"? Henry H Reeve cc. Premier of Ontario The Office of the Fire Marshall The Rural Mayor's Forum of Eastern Ontario AllOntario Municipalities PO BOX 89 FLINTON ON, KOH 1P0 (613) 336-2286 PH (613) 336-2847 FX www.addin2tonhigh1ands.ca Page 155 of 186 A6 6648 Road 506 P.O. Box 97, Plevna, Ontario KOH2M0 Tel: (613) 479-2231 or 1-800-234-3953, Fax: (613) 479-2352 www.northfrontenac.ca May 27, 2016 Ministry of Health and Long-Term Care 5775 Yonge Street — 16"‘Floor Toronto, Ontario M7A2E5 Attention: Hon. Dr. Eric Hoskins, Minister of Health and Long-Term Care Dear Hon. Dr. Hoskins: Re: Requesting Support With Regards to Responding to Medical Calls North Frontenac Fire Departments are responding to increasing medical calls due to ambulances not being available or delayed. The Departments are experiencing continually rising costs of core services. Council feels that financial support should be provided by the province to support North Frontenac Fire Department when they are responding to medical calls. Ifyou have any questions or concerns, please do not hesitate to contact me. Yours. truly, . / Ron Higgins Mayor, North Frontenac Councillor, County of Frontenac Phone (613) 884-9736 Email [email protected] c.c. Premier of Ontario, the Office of the Fire Marshall, the Rural Mayors Forum of Eastern Ontario; and All Municipalities. Page 156 of 186 •A0RS NmthCnd JJ&WJON II 1*1 icEoFsoIrM ‘ING County of Peterbo rough & Cityof Kawartha Lakes Public WorksAssociation, Northumberland Road Builders Association, Haliburton County Road Superintendents Association, Bancroft District Road Supervisors Association Date: September 8th, 2016 Time: 9:00 am - 3:00 pm Location: Ennismore Curling Club (555 Ennis Rd, Ennismore ON KOLITO) Dear Members, It is with great pleasure that I announce the first joint meeting between the above mentioned Local A.O.R.S. Associations. In keeping with the A.O.R.S. strategic plan as approved by the Board of Directors in June 2014, this event will aid in congregation of Municipal professionals from across this broad region of Ontario. This event is intended to draw Municipal members ranging from Mayors, Council Members, Directors, Managers, Supervisors, MTO staff, as well as Operators and suppliers from within the industry. The event will consist of a networking session with fellow industry professionals, viewing of supplier exhibits followed by a keynote speaker, lunch and an additional keynote speaker. The speakers will be addressing current legal/liability topics facing today’sMunicipalities within our Province. It is hoped that this Joint Meeting will bring forward new strategic partnerships, awareness and better communicationbetween neighbouring communities as we progress into a demographic shift within the Municipal sector. I welcome you all, and look forward to seeing you at this inaugural event! Best regards, Mike Ward Page 157 of 186 July The The Through these demonstrated Council Council extension are roles” each extensive Practice For If you 80 outlined further College criteria 2016 of College roles know identified the Award. Award. and the Nominate expertise 402 information, is following Street, for of of in award, Community outstanding, or The excellence Physicians a the selecting The The physician by Toronto, [email protected]. attached College Educating in the deadline Council categories: some an QUALITY Ontario College please a Family and and Outstanding who physician recognizing of Nomination roles award Award l4fl5hiP M5G Surgeons for Physicians Future embody PROFESSIONALS meets contact honours Practice. Cr;1 CALL Academic receipt than 2E2 brochure honours JUL for Physicians the that society’s in Tel: FOR of Tracey the e4ne and Ontario Deadline: of others. Ontario 0 selection (416) 150 Ontario of Specialty, individual 8 Council nominations / outstanding NOMINATIONS and HEALTHY Surgeons Hamtopj TOlO 967-2600 Sobers vision of physicians nomination Four is Ontario. Physician October criteria, Award now SYSTEM Community physicians at of awards of Toll I 416-967-2600 2 an Ontario is accepting Ontario is Free: October / please The whose “ideal 3, PUBLIC based form. are 2016 (800) in eight will physicians Specialty, Your Council presented physician”. nominate TRUST performance 268-7096 on nominations 3, demonstrate • point the 2016. or Community 1-800-268-7096 Award eight selection Academic who Fax: each him (416) “physician in for JPIIIYSJICIANS bLLEGE ONThRIIO SURGEONS AND have or more year, each the her 961-3330 criteria Family one for 2017 of the in Page 158 of 186 CITY OF QUINTE WEST P.O. Box 490 Trenton, Ontario, KÙV 5R6 Office of the Møyor TEL: (613) 392-2841 Jim Hørrßon FAX: (613) 392-5608 July 14, 2016 The Honourable Bardish Chagger MP Minister Department of Small Business and Tourism CD Howe Building 235 Queen Street Ottawa, ON K1A 0H5 Dear Minister Chagger: RE: Taxation - lmpact on Camoorounds Please be advised that Council for the City of Quinte West, at its meeting on July 11, 2016 passed the following resolution; Whereas the Canada Revenue Agency (CRA) has decided that some campgrounds are too small to qualify for the small business tax deduction; And Whereas campgrounds in Ontario have begun receiving calls and letters from CRA warning them of reassessments in part because they are deemed not to qualify for the small business tax deduction since they employ fewer than five people; And Whereas the camping community provides a source of employment of 15,000 jobs across Ontario and supports economic activity by contributing $1 billion to Ontario's economy and generating $294 million in tax revenues; And Whereas Camping ln Ontario, which represents 440 privately-owned campgrounds in Ontario, is working with the Canadian Federation of lndependent Business to push the Department of Small Business and Tourism, Finance Canada and the Canada Revenue Agency to implement changes that ensure campgrounds are recognized as small businesses and pay the same taxes as other small businesses; Page 159 of 186 2 Now Therefore Be lt Resolved that the City of Quinte West recognizes the benefit and values all campgrounds throughout Ontario and in Canada and supports Camping ln Ontario's initiative that changes be implemented to ensure campgrounds are recognized as small businesses and pay the same taxes as other small businesses; And further that a copy of this resolution be fonryarded to the Minister of Small Business and Tourism, the local Member of Parliament and all Ontario municipalities for their support. Garried The City appreciates your consideration in this matter Yours truly, arnson, Mayor -''' - cc: Neil R. Ellis, MP Bay of Quinte All Ontario Municipalities Page 160 of 186 Page 161 of 186 Page 162 of 186 Page 163 of 186 Page 164 of 186 Page 165 of 186 Page 166 of 186 Page 167 of 186 Page 168 of 186 NmuNmm mE_o._umw_m._m:wmm.__m.=m_m2emmoraum.n_ §Ecow m._ucmxw_< .co=m._waooum.__o>umzcmcoucwzzow96> mum_2mEm: m:o> 2. .wEm.o:_ommn~w>mso mcozmmacmmu~m>mm:o> _m._.mvn-mvmnowP am .:o_m_>_umum.__m=m_mo.anm?umu m=c_:o:am_w.mocmummmm._.2omEou mwmaNm._mm:.z .mo.ol_.m_:O Nmzamcoo.mo_2mmanmco.mn._:tmn_3. am._..._D.—mmco_§.F_oE_ man.__cmEo ._30n_ .mm:_E..m. __m>m:wuco_EE._mE_._w_£ m: m._u_._m.am.._w_.::oonum__m2_nm: :o_SnEm_u m._ ._m.wcwom:_m.aw_mm._zu:mm5m am m_._mmmmmmEEa w>o>:momm_._mE anm_E..mn_cow.__o>m._:on_mac._moam__ummum.__...:m._amu__.mu:mEmv S. E mmmtmEcom a wu_wm.:aas mcco?wa m_uw>m._m_._mamESE Pam ._m._>mu .wmm_._mEat EwEw.=m_mm._:m commuEmEm.._m.a an:o=m._m_moom._tw=._Um._mtmE EmEEwow._ mason:3 comac9 memo .m_E._maw_ow>mmmm_._mE::._u Em.5m.._moammo__S .u.co:mE._oE_ EmE:oo_u anw?ouma: m5_o:_ um__:m>mmm:mEmum_E._macab :o_mm_Ew._ mum:uw.o._ ommtm?at EoEu.=w_mo._:o :: ._u._w_woun._:On__ .m_a:ou.22 amwtmmmmmmEan mmm>o>:wEo._mm mm__aEm._EmEcu mco=mm_._oSm mm .mmcm.=w._mmo._o>_cmuco_.mw_._oS< Honco_Em=m._ m._m..mcmm9_m:m_mm:av:mm5m am :o_.mEoE:oou .__._w_E mucmEmu ._:o_m:wmmmmmE.8 .m>o>:m.u._m_._mEwwEmxmcaowmo_a:ouxzm._m:c_u:_Nm___:m> u._om=a.=...w._mu._o>__u05 m:o=mm_._2:< Page 169 of 186 Page 170 of 186 J&?&WJ 0 THE ONTARIO AGGREGATE RESOURCES CORPORATION 1001 CHAMPLAINAVE. SUITE 1O3 BURLINGTON,ON L7L 5Z4 TEL: (905) 319-7424 TOLLFREE: 1-866-308-6272 FAX: (905) 319-7423 www.toarc.com June 24,2016 The Township of Hamilton 8285 Majestic Hills Drive P.O. Box 1060 Cobourg, ON K9A 4W5 Dear Friend, Re: The Ontario Aggregate Resources Corporation —2015Annual Report On behalf of the Board of Directors. I enclose for your information, the 2015 Annual Report of The Ontario Aggregate Resources Corporation (TOARC). TOARC was created in 1997 to act as Trustee for the Aggregate Resources Trust which carries out many functions formerly undertaken by the Ministry of Natural Resources. The enclosed report includes a detailed account of the Trust’s financial affairs for 2015. 1 would like to draw your attention to the images throughout the annual report that showcase some of the rehabilitation projects that have been funded through the MAAP program. Also enclosed is information on research and communication initiatives undertaken through TOARC as part of the Trust purposes. I hope you enjoy the 2015 Annual Report, and I would be pleased to receive your comments. Yours truly, poFA. avaJoJlth Bruce Semkowski President tllwtôorc /annacd-r9i,ts0htiid 22/4 M xxPI(Q) Page 171 of 186 Cc z_>®>m> <..w\.‘mi..Q\mm3. .E:m Am“.88 Xmamz< Um...m_.Z6. < Wmwo_::o:u mm:0: Uoo7.B-Uoow mmrmm3.. m_mn,.:n: 2 3m: _.mmc_m«Smmmnm3 ,E:m ms.N39 Oocsoz 9. Em 40$: 9. mum=._m3_,momm >20 ._.I>._. $5 05% cmaaoaa nomoaéma 2% nmmo_:.mo:mom:0:310 Scsmnrumzamm mza:5 muvqonzmnm.<:uwan2:2». > 83 0.“3m ._.o<<:m2U2 < 0.0. >__0:350 §E.:o__um_Emm Dmm:>_=mo:._<_m3cm« 2 _um2.m3m3 .23 23%. 25352 2 U3<_:o_m~ .um1mm3m3 \_.3 F33 mam93$ Umnm.s:.3m3~. >a::Emd.m: Exmmmpm ¢wm\u..c >20 Exmmmpm Ozwmmmsmo >25 M. monémqa mnanw2 $5 $mo_:mo: 3 m:3.:.§__.m_:.mm E 0:310 358 3.. matte: _u<33:5 m9322, ummoramcamammow?mqamzm3 9%.. E33 mg. _<=..._u m. mowéma m ooné 9. ~35 ..mmor.&o: .3 Eva «mm 3.30% mwzncx Vm?wummom. P mowém? mno?‘ 3 .~:w%,wm»mo_:mo:no:5 Oamzo rommm_m3..m. . \ ._\ 1 .A,.§”.,V.,_.,,%:z:é§,§vx....!s§e.$ 2 §> <<_..m.»m>m. Em 0:810 _u8<.:o.m_ 0o >20 <<...m.»m>m.mo:E< >20 <<_..m.»m>m_ moommm8 ..m__m_u_m.mmo_dma_mm:m6<. .:o_:n.:m:mEB_ omm..m<..m_.2 Em O:.m_..o mmnlooq $22 man.....=m_oo33::.:mm. >20 <<_..m.»m>m_ Em m PRESS RELEASE Lou Rinaldi, M.P.P. Northumberland-Quinte West For Immediate Release July 13, 2016 Electric Vehicle Charging Stations Coming Soon to Northumberland Quinte Region Green Investment Fund Fighting Climate Change, Growing Ontario’s Economy The province is working with 24 public and private sector partners to build close to 500 electric vehicle (EV) charging stations at over 250 locations in Ontario. Three electric vehicle charging stations will be built in Northumberland Quinte Region at: Campbellford Level 2: 0 Tim Horton's - 148 Grand Rd Level 3: 1 Port Hope Level 2: 0 McDonalds - 175 Rose Glen Rd N Level 3: 1 Belleville Level 2: 0 Tim Horton's - 218 Bell Blvd Level 3: 1 The partnership will create an unprecedented network of public, electric vehicle stations in cities, along highways, at workplaces and at other public places across Ontario. This includes nearly 200 Level 3 charging stations and 300 Level 2 charging stations. The entire network will be in service by March 31, 2017. The province’s $20 million investment under Ontario’s Green Investment Fund will expand charging infrastructure across the province and will help address “range anxiety,” a common concern of consumers regarding the distance electric vehicles can travel compared to traditional vehicles. Building a more robust network of public chargers across Ontario, at convenient locations, allows electric vehicle owners to plan longer trips knowing that charging stations are as readily available as gas stations. With the Electric Vehicle Chargers Ontario (EVCO) network of stations, electric vehicle drivers will be able to travel from Windsor to Ottawa or from Toronto to North Bay and within and around major urban centres. In addition to adding the EVCO network of stations to the Ontario 511 interactive map, the station location data will be posted on the Ontario Open Data Catalogue. This initiative supports government efficiency, effectiveness, and innovation, while also providing access to EVCO network data for the public, software developers, and other interested parties to use in their mobile application or digital product development. A shift to low- and zero-emission vehicles is vital to the fight against climate change and achieving Ontario’s greenhouse gas pollution reduction target of 80 per cent below 1990 levels by 2050. Ontario’s $325-million Green Investment Fund, a down payment on the province’s cap and trade program, is already strengthening the economy, creating good jobs and driving innovation while fighting climate change — a strong signal of what Ontarians can expect from proceeds of the province’s cap and trade program. These investments will help secure a healthy, clean and prosperous low-carbon future and transform the way we live, move, work and adapt to our environment while ensuring strong, sustainable communities. Cobourg Office Brighton Office 513 Division Street, Unit 7 6 Oliphant Street, Unit 3B Cobourg, ON K9A 5G6 P.O. Box 1000, Brighton, ON K0K 1H0 1-800-263-3980 613-475-1040 [email protected] [email protected] www.lourinaldi.com Page 176 of 186 - 2 - Investing in climate action is part of the government's economic plan to build Ontario up and deliver on its number-one priority to grow the economy and create jobs. The four-part plan includes helping more people get and create the jobs of the future by expanding access to high-quality college and university education. The plan is making the largest infrastructure investment in hospitals, schools, roads, bridges and transit in Ontario's history and is investing in a low-carbon economy driven by innovative, high-growth, export-oriented businesses. The plan is also helping working Ontarians achieve a more secure retirement. QUOTES “This is great news for drivers. With more public charging stations available, electric vehicle owners can now plan longer trips with more confidence that a charging station is as readily available as a gas station is.” — Lou Rinaldi, M.P.P. for Northumberland-Quinte West “By investing in charging infrastructure that is fast, reliable and affordable we will encourage more Ontarians to purchase electric vehicles, reducing greenhouse gas pollution and keeping our air clean.” — Steven Del Duca, Minister of Transportation QUICK FACTS . Ontario recently released its five-year Climate Change Action Plan, which will provide people and businesses with tools and incentives to accelerate the use of clean technology that exists today. . Green Investment Fund projects include: more electric vehicle fast-charging stations; energy retrofits for single-family homes and affordable housing; support for Indigenous communities, industry and small and medium-sized businesses, and helping local organizations fight climate change. . Greenhouse gases from cars account for more emissions than those from industries such as iron, steel, cement, and chemicals combined. . There are nearly 7,000 electric vehicles currently on the road in Ontario. . Over 200 applications to the Electric Vehicle Charger Ontario program were received between Dec. 21, 2015 and Feb. 12, 2016, totalling more than $165 million in grant requests. LEARN MORE Ontario’s Electric Vehicle Incentive Program Ontario 511 - 30 - Lou Rinaldi, M.P.P. Northumberland-Quinte West 1-800-263-3980 Page 177 of 186 The Corporation of the Township of Hamilton By-law Number 2016 - 31 BEING A BY-LAW FOR THE REGULATION OF VEHICULAR PARKING IN THE TOWNSHIP OF HAMILTON (Amend By-Law No. 2012-20 as amended by 2016-16)) WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 11 provides that a lower tier Municipality may pass by-laws respecting matters within highways, including parking under its jurisdiction; and AND WHEREAS the Council of the Corporation of the Township of Hamilton deemed it expedient to pass a By-law 2012-20 to regulate parking in the Township; AND WHEREAS, Council passed Resolution # 2016-174 at the regular meeting of Council held June 21, 2016 approving the amendments to Schedules ‘B’, ‘C’ and ‘D’. AND WHEREAS the Council of the Corporation of the Township of Hamilton deems it expedient to pass a by-law to formalize minor changes to By-law 2012-20 in particular Schedule “B” No Parking at Anytime-Restrictions, Schedule “C” Regulating Traffic- Parking Specific Period and Schedule “D” Fire Routes within the Township, as previously amended by By-law 2016-16. NOW THEREFORE The Council of the Corporation of the Township of Hamilton HEREBY ENACTS as follows: 1. That Council amend Schedules ‘B’, ‘C’ and ‘D’ of By-law 2012-20, the Parking By-law, as previously amended by By-law 2016-16. 2. That Schedules ‘B’, ‘C’ and ‘D’ are attached hereto as Schedule ‘A’ to this By-law. 3. That this By-law shall come into force and will take effect, on the date of passing of this by-law. This By-Law given a FIRST, SECOND and THIRD READING and FINALLY PASSED this 19th day of July, 2016. M. Lovshin, Mayor K. Surerus, Municipal Clerk Page 178 of 186 The Corporation of the Township of Hamilton Schedule “A” of By Law No. 2012-20 (amended by 2016-16/2016-31) Designated Disabled Parking Areas Provision HIGHWAY/PROPERTY LOCATION NUMBER OF # SPACES 1 Rice Lake Drive N., Bewdley East Side (south of Four Lake St) 2 Harwood Dock, Harwood West Side One 3 Hamilton Township Offices, Parking Lot Two 8285 Majestic Hills Dr, Camborne 4 Baltimore Recreation Centre, Parking Lot Fourteen 23 Community Centre Rd, Baltimore 5 Bewdley Community Centre, Parking Lot Six 7060 Lake St, Bewdley 6 Cold Springs Memorial Hall, Parking Lot Four (3 front/1 3844 Burnham St N, Cold Springs rear) Page 179 of 186 The Corporation of the Township of Hamilton Schedule “B” of By Law No. 2012-20 (amended by 2016-16/2016-31) No Parking at Anytime-Restrictions Provision HIGHWAY SIDE(S) FROM & TO PERIOD # 1 Plank Road, East South property limit of 5257 Anytime Gores Landing Plank Road to north a distance of 9.15 metres 2 Kelly Road, East North Limit of Pioneer Park, Anytime Gores Landing south to a distance of 15 m. south of the intersection of Church Hill Road and Kelly Road 3 Rice Lake Drive N., Both Main Street to Cavan Road Anytime Bewdley (unless specified or otherwise posted) 4 Mill Street, Bewdley South Rice Lake Drive N. East 10.67 Anytime metres 5 Oriole Crescent, West VanLuven Road to 40 Oriole Anytime Baltimore Crescent 6 VanLuven Road, North West limit of 2521 VanLuven Anytime Baltimore Road to 213.36 metres Westerly 7 Kennedy Road, Both 15 metres south of the Anytime Camborne intersection of Jibb Road to 145 metres South of the intersection of Jibb Road 8 Majestic Hills Drive South From County Road 18 East to Anytime a distance of 160 metres 9 Rice Lake Drive, Both 30.48 metres East Bolton Anytime Bewdley Street to 30.48 metres North of Cavan Road 10 Driveway to 7060 Lake Both From Lake Street to Bewdley Anytime Street, Bewdley Community Centre 11 Front Street Harwood West Lakeshore Rd to Railway Rd Anytime 12 Danforth Road Both East Limit of Cook’s School Anytime parking lot to 60 metres east Page 180 of 186 The Corporation of the Township of Hamilton Schedule “C” of By Law No. 2012-20 (amended by 2016-16/2016-31) Regulating Traffic-Parking Specific Period Provision HIGHWAY SIDE(S) FROM & TO PERIOD # 1 Plank Road, Both North limit of Pioneer Restricted No Gores Landing Park Northerly 33.53 Parking between metres the hours of 11p.m to 7a.m 2 Kelly Road, Both North of the north limit Restricted No Gores Landing of Church Hill Road to Parking between the North limit of the hours of 11p.m Pioneer Park to 7a.m 3 Rice Lake Drive N, East South limit of 5087 Rice Restricted Parking- Bewdley Lake Drive N., Southerly Two hours during 156.5 metres the period April 1- October 1 4 Lake Street, North Rice Lake Drive West to Restricted Parking: Bewdley a distance 79 metres Two hours during the period of April1 – October 1 5 Rice Lake Drive N, East North limit of 5087 Rice Restricted to 20 Bewdley Lake Drive N., Southerly minutes a distance 44.78 metres 6 Rice Lake Drive N, East Rice Lake Drive N., Restricted to 20 Bewdley North of Cavan Road minutes across from the Township Parking Lot, 36 metres in length Page 181 of 186 The Corporation of the Township of Hamilton Schedule “D” of By-Law No. 2012-20 (amended by 2016-16/2016-31) Fire Routes Provision HIGHWAY SIDE(S) FROM & TO PERIOD # 1 County Road 18 at Private Entire Lane Anytime Minifie Rd lane Dry Hydrant Filling Station Both sides (4045 County Road 18) 2 VanLuven Road, Both sides 25 metres in either direction of Anytime Baltimore the Fire Department driveway at 2598 Van Luven Rd. 3 Front Street, Both sides Country Road 18 and Rice Lake Anytime Harwood Scenic Drive to 5429 Front Street 4 Front Street, Both sides East side of the Twp. Wharf Anytime Harwood property to the West side of the Wharf property and including the travelled surface of the Wharf 5 Main Street, Bewdley Both sides Brisbin Road to 5118 Main Anytime Street 6 Rice Lake Drive N., North East of Twp. Wharf to West Anytime Bewdley side of Twp. Wharf including travelled surface of wharf 7 Plank Road, Both sides From 33.53 metres North of the Anytime Gores Landing North limit of Pioneer Park to Rice Lake 8 7060 Lake Street, Private Entire Lane Anytime Bewdley lane Both sides Dry Hydrant Filling Station 9 7060 Lake Street, Bewdley Community Centre Anytime Bewdley (East Side) as marked by Signage 10 23 Community In front of Baltimore Recreation Anytime Centre Road, Centre as marked by Signage Baltimore Page 182 of 186 The Corporation of The Township of Hamilton By-law 2012-20 (amended by 2016-16) BEING A BY-LAW FOR THE REGULATION OF VEHICULAR PARKING IN THE TOWNSHIP OF HAMILTON Voluntary and Set Fines Part II Provincial Offences Act Item Short Form Wording Provision Voluntary Set Fine Creating or Payment (payable Defining Offence within 7 days) 1 Park on Sidewalk Section 14(a) $20.00 $25.00 2 Park within .5 metres of Section 14(b) $20.00 $25.00 a Public or Private Driveway 3 Park Within an Section 14(c) $20.00 $25.00 Intersection 4 Parked within two Section 14(d) $20.00 $25.00 metres of a Fire Hydrant 5 Park in front of Section 14(e) $20.00 $25.00 Auditorium 6 Park on any Bridge or Section 14(f) $20.00 $25.00 the Approaches Thereto 7 Parked obstructing Section 14(g) $20.00 $25.00 Traffic 8 Park to Prevent the Section 14(h) $20.00 $25.00 Removal of Vehicles Previously Parked 9 Park in Front of an Section 14(i) 20.00 $25.00 Entrance where Goods are Regularly Delivered or Removed 10 Park In a Park-Not Section 14(j) 20.00 $25.00 Designated Parking Space 11 Park-outside Section 14(k) 20.00 $25.00 Designated Parking Space 12 Park in Designated Section 6 N/A $300.00 Disabled Parking Space - No Permit 13 Park in Restricted Area- Section 7 20.00 $25.00 Anytime 14 Park to Obstruct Snow Section 8 20.00 $25.00 Removal 15 Park in Restricted Area- Section 9 20.00 $25.00 During Restricted Periods 16 Park in Fire Routes Section 10 N/A $50.00 17 Park Overnight- Section 11 20.00 $25.00 November 1 to April 30 18 Park Longer than 48 Section 12 20.00 $25.00 hours 19 Park on Municipal Section 15 20.00 $25.00 Property without Consent Note: The penalty provision for the offences indicated above is Section 61 of the Provincial Offences Act, R.S.O. 1990, c. P.33 and Section 425(2) of the Municipal Act, S.O. 2001, c. M.25 Page 183 of 186 The Corporation of the Township of Hamilton By-law Number 2016-32 BEING A BY-LAW TO AMEND THE USER FEES AND CHARGES BY-LAW 2014-11, FOR VARIOUS SERVICES PROVIDED BY THE TOWNSHIP OF HAMILTON WHEREAS The Municipal Act, R.S.O. 2001, as amended, provides that a municipality may establish user fees and charges for various services provided by the municipality; AND WHEREAS the Township of Hamilton passed By-law 2014-11 setting out Fees and Charges for various services provided by the township; AND WHEREAS the Township of Hamilton Recreation and Facilities department undertook a review of the fees and charges applicable to ice rentals at the Baltimore Recreation Centre and the Bewdley Community Centre and hall rentals at the Cold Springs Memorial Hall within the Township of Hamilton and desires to amend certain fees. AND WHEREAS the Joint Animal Control Municipal Service Board has adopted a Fees and Charges By-law (004-2016) for the Shelter of Hope. NOW THEREFORE BE IT RESOLVED that the Council of the Corporation of the Township of Hamilton hereby ENACTS as follows: 1. THAT the 2014 Permit User Fees and Charges By-law be amended for various ice rental rates at the Baltimore Recreation Centre and the Bewdley Community Centre and hall rental rates at the Cold Springs Memorial Hall, such rates attached hereto as Schedule “A” and forming part of this by-law. 2. THAT the 2014 Permit Fees and Charges By-law be amended by removing the Shelter of Hope Section. 3. THAT By-law 2016-32 shall come into force and take effect upon the final passing thereof. This by-law read a first, second and third time and finally passed in Open Council this 19th day of July, 2016. ______Mark Lovshin, Mayor ______K. Surerus, Clerk Page 184 of 186 Schedule ‘A’ to By-law 2016-32 (amending By-law 2014-11 User Fees & Charges) Parks & Recreation Baltimore Recreation Centre Ice - Prime time $160 (includes HST) Bewdley Community Centre Ice - Prime time $135 (includes HST) Ice - non – Prime time $ 70 (includes HST) Ice - Minor Sports Prime time $110 Cold Springs Memorial Hall Alcohol event $275 plus HST Non Alcohol event $125 plus HST Page 185 of 186 The Corporation of the Township of Hamilton By-law Number 2016-34 By-law to adopt the proceedings of the Special Council Meeting held on the 19th day of July, 2016 and to authorize its execution. WHEREAS Section 5(3) of The Municipal Act, 2001, c.25, as amended, provides that Council’s powers shall be exercised by by-law; AND WHEREAS certain actions of Council do not require the enactment of a specific by-law; NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF HAMILTON ENACTS AS FOLLOWS: 1. Subject to Paragraph 3 of this by-law, the proceedings of the above-referenced Council meeting, including all Resolutions, By-laws, Recommendations, Adoptions of Committee Reports, and all other motions and matters decided in the said Council Meeting are hereby adopted and confirmed, and shall have the same force and effect, as if such proceedings were expressly embodied in this by-law. 2. The Mayor and Clerk are hereby authorized to execute all such documents, and to direct other officials of the Township to take all other action, that may be required to give effect to the proceedings of the Council Meeting referred to in Paragraph 1 of this by-law. 3. Nothing in this by-law has the effect of conferring the status of a by-law upon any of the proceedings of the Council Meeting referred to in Paragraph 1 of this by-law where any legal prerequisite to the enactment of a specific by-law has not been satisfied. 4. Any member of Council who complied with the provisions of Section 5 of the Municipal Conflict of Interest Act, R.S.O. 1990, Chapter M.50 respecting the proceedings of the Council Meeting referred to in Paragraph 1 of this by-law shall be deemed to have complied with said provisions in respect of this by-law. This BY-LAW read a first, second and third time and finally passed by the Council for the Township of Hamilton this 19th day of July, 2016. ______Mark Lovshin, Mayor ______K. Surerus, Municipal Clerk Page 186 of 186