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PLANNING and DEVELOPMENT COMMITTEE Thursday, March 17, 2016 SCRD Boardroom, 1975 Field Road, Sechelt, B.C. AGENDA

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PLANNING and DEVELOPMENT COMMITTEE Thursday, March 17, 2016 SCRD Boardroom, 1975 Field Road, Sechelt, B.C. AGENDA PLANNING AND DEVELOPMENT COMMITTEE Thursday, March 17, 2016 SCRD Boardroom, 1975 Field Road, Sechelt, B.C. AGENDA CALL TO ORDER: 9:30 a.m. AGENDA 1. Adoption of Agenda PETITIONS AND DELEGATIONS REPORTS 2. GM, Planning & Development – Special Events Bylaw Annex A (Voting – A, B, D, E, F) pp 1 - 5 3. Senior Planner and GM, Planning & Development – SCRD Zoning Amendment Annex B Bylaw No. 310.148, 2015 (Agriculture Zone) Amendments (Areas B, D, E, F) pp 6 - 18 (Rural Planning Services) (Voting – A, B, D, E, F) 4. Planner – SCRD Zoning Amendment Bylaw No. 310.161 – Secret Cove Annex C Landing Strata Corporation (Electoral Area B) pp 19 - 27 Electoral Area B (Rural Planning Services) (Voting – A, B, D, E, F) 5. Planning Technician - Development Variance Permit 310.191 (Lenfesty) Annex D Electoral Area D (Rural Planning Services) (Voting – A, B, D, E, F) pp 28 - 31 6. Planning Technician - Development Variance Permit 310.195 (Austin) Annex E Electoral Area B (Rural Planning Services) (Voting – A, B, D, E, F) pp 32 - 35 7. Planning Technician - Road Frontage Waiver – MoTI Subdivision File No. Annex F 2013-00026 (Sladey) pp 36 - 38 Electoral Area A (Rural Planning Services) (Voting – A, B, D, E, F) 8. Planner – Proposed New Entry to Sunshine Coast Community Heritage Annex G Register – Pender Harbour Cultural Centre (Area A) pp 39 - 44 (Heritage Conservation) (Voting – A, B, D, E, F) 9. Planning Secretary - Transportation Advisory Committee Recommendation Annex H Regarding Sunshine Coast Fixed Link Consultation pp 45 - 47 (Voting – All) 10. Electoral Area A (Egmont/Pender Harbour) APC Minutes of February 24, 2016 Annex I Electoral Area A (Rural Planning Services) (Voting – A, B, D, E, F) pp 48 - 50 11. Electoral Area B (Halfmoon Bay) APC Minutes of February 23, 2016 Annex J Electoral Area B (Rural Planning Services) (Voting – A, B, D, E, F) pp 51 - 54 Planning and Development Committee Agenda – March 17, 2016 Page 2 12. Electoral Area D (Roberts Creek) APC Minutes of February 29, 2016 Annex K Electoral Area D (Rural Planning Services) (Voting – A, B, D, E, F) pp 55 - 57 13. Electoral Area E (Elphinstone) APC Minutes of February 24, 2016 Annex L Electoral Area E (Rural Planning Services) (Voting – A, B, D, E, F) pp 58 - 60 14. Electoral Area F (West Howe Sound) APC Minutes of February 23, 2016 Annex M Electoral Area E (Rural Planning Services) (Voting – A, B, D, E, F) pp 61 - 63 COMMUNICATIONS 15. Mona Helcermanas-Benge for Eoin Finn, dated February 1, 2016. Annex N Regarding Letter to Minister of Environment and Climate Change pp 64 - 89 regarding Woodfibre LNG project and delegation to PDC. 16. Greg Kyllo, Parliamentary Secretary for the BC Jobs Plan, Ministry of Jobs, Annex O Tourism and Skills Training and Minister Responsible for Labour, dated pp 90 - 91 February 16, 2016. Regarding BC Jobs Plan 4-Year Progress Update. (Available online) 17. Hon. Coralee Oakes, Minister Responsible for the Liquor Distribution Branch Annex P and Hon. Peter Fassbender, Minister of Community, Sport and Cultural pp 92 - 94 Development, dated February 24, 2016. Regarding Initiative to Issue Licences for the Sale of 100% BC Wine. NEW BUSINESS IN CAMERA That the public be excluded from attendance at the meeting in accordance with Section 90 (1) (a), (e) and (k) of the Community Charter – “personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality”, “the acquisition, disposition or expropriation of land or improvements…” and “negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages…”. ADJOURNMENT ANNEX A SUNSHINE COAST REGIONAL DISTRICT STAFF REPORT TO: Planning and Development Committee – March 17, 2016 AUTHOR: Steven Olmstead, GM, Planning and Development SUBJECT: SPECIAL EVENTS BYLAW RECOMMENDATION(S) THAT the report titled “Special Events Bylaw” be received; AND THAT staff be authorized to prepare an updated special events bylaw for consideration at a future Planning and Development Committee meeting which incorporates best practices from other local government jurisdictions. BACKGROUND At its May 22, 2014 meeting the Regional Board adopted the following Planning and Development Committee recommendation: THAT staff write a report on the process for developing a Special Events Bylaw and what it should contain and report back to a future Planning and Development Committee meeting. This planning task has been carried forward into the 2016 work plan. The issue of special events permitting has arisen in conjunction a growing number of relatively large events in Electoral Areas in recent years. SCRD Bylaw No. 51 was adopted in 1970 to provide for the health and other protection of persons attending special events. The bylaw contains provisions regarding: attendee threshold for permitting, property owner authorization, health considerations (domestic water supply; toilet facilities; garbage collection and removal; food and drink storage, dispensing and use; public health facilities; and emergency medical facilities) safety and security matters such as vehicle parking; internal security on the site; traffic control (including access routes for emergency vehicles); adequate arrangements have been made for fire protection may require a cash bond sufficient to cover the obligations undertaken by the applicant. Staff have searched SCRD archives and no record of a permit ever being issued under Bylaw 51 has been found. 1 Staff Report to Planning and Development Committee – March 17, 2016 Special Events Permits Page 2 of 2 DISCUSSION Bylaw 51 addresses the core health and safety concerns associated with the holding and permitting of special events. However, over the years more modern bylaws have addressed matters such as application fees, implementing a “tiered” approach (e.g. minor and major events), specifying a maximum number of events per year, insurance requirements and exemptions from permitting requirements. Staff reviewed special events bylaws from around the province as outlined in Attachment A. When the first generation bylaws were established in the early 1970s, 1000 attendees was the point at which a permit was required. Over the years, for public health and safety reasons, numerous jurisdictions lowered the threshold to 500 and more recent bylaws have used a tiered system with 200 being the attendance trigger for a permit. Organizational and Intergovernmental Implications In terms of intergovernmental implications it could be anticipated that agencies such as Ministry of Transportation and Infrastructure, Vancouver Coastal Health and RCMP would welcome a more coordinated approach than is presently occurring. Timeline for next steps or estimated completion date A draft bylaw could be brought forward in April or May for committee review and referral to APCs. STRATEGIC PLAN AND RELATED POLICIES The 2016 Planning and Development work plan contains the following task: Report on the process for developing a Special Events Bylaw and what it should contain and report back to a future Planning and Development Committee meeting CONCLUSION Staff recommend that a new Special Events Permit bylaw be prepared and brought back to a future Planning and Development Committee meeting for consideration. Reviewed by: Manager Finance GM Legislative CAO X-JL Other 2016-MAR-01 PDC Report Re Special Events Bylaw 2 Attachment "A" to Special Events Bylaw report Attendee Max. Administered/ Threshhold events/yr/ External Agency permit issued Jurisdiction for Permit: "Tiered Approach" site Fees Security Authorization: Exemptions: by: SCRD 1000 no no none may require cash bond to cover MHO, RCMP, no Secretary/Regi (existing) obligations Local Assistant to onal Board the Fire Marshall , Town of n/a n/a n/a none at discretion of Director of Parks application cc'd to This bylaw is a "Public Places Regulation Bylaw" and Director of Gibsons or CAO RCMP and Fire applies only to municipal land. Parks or CAO Department Squamish- 200 3 classes of no $100; $200; Save harmless plus security MHO for all events Yes, exemptions possible from some info CAO, must Lillooet RD event: 200-499 $300+ per deposit of $0, $5,000 or $10,000 plus RCMP, MoTI requirements consult with attendees; 500- additional depending on class of event. $2 and FLNRO for appropriate 999; 1000+ 1000 over million or $5 million liability Class 2 and 3 Electoral Area 2000) insurance based on class of events Director before event with RD as named insured issuing RD of 500 no no none, but yes, estimated policing costs; MHO; RCMP. Fire (a) which is licensed by any government or Secretary Nanaimo applicant Insurance - no Inspector; governmental agency having the jurisdiction to do so, pays all (b) held by a board of school trustees under the 3 costs School Act, (policing (c) held by a municipality or by the Regional District traffic under the Municipal Act, or control, etc) (d) held within the boundaries of a city, town, district or village municipality under the Municipal Act. Fraser Valley 200 3 classes of no $200, $400 Yes, rates for 3 classes of event Written certification Board RD event: 200-499 and on private or Crown Land from MHO, RCMP, attendees; 500- $400+$200 $5K/$7.5k; $15K/$20k and LAFC, Fire Chief 999; 1000+ per 1000 $40k/$60k. Minimum $5 million or Forest Fire participants insurance. Ranger. P.Eng in excess of certification where 2,000 tempoary structures involved. Comox 1000 and no no max, n/a yes, for policing and other costs MHO, Chief of a) which is licensed by any government or CAO Valley RD for which a but bylaw Police, fire governmental agency having the jurisdiction to fee is provides inspector do so; charged for b) Held by a board of school trustees under the permits School Act; for c) held by the Regional District multiple d) held within the boundaries of a city, town, district events on or village municipality; same land e) held within indoor facilities in accordance with the in same Fire Services Act year Thompson- 500 no no $100 Minimum $2,000 bond, minimum Notify property 1.
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