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City of Port Moody Minutes Special

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City of Port Moody Minutes Special Regular Meeting of Council Council Chambers January 10, 2017 at 7:00pm 1. Call to Order Introduction of 1.1 Verbal Report: Mayor Clay Art at Council File: 18-7705-01 2. Public Input 3. General Matters 4. Adoption of Minutes Minutes 4.1 File: 01-0550-05 Pages 11-40 Recommendations: THAT the minutes of the Special Council (to Close Meeting) held Tuesday, November 22, 2016 be adopted. THAT the minutes of the Regular Meeting of Council held Tuesday, November 22, 2016 be adopted. THAT the minutes of the Special Council (to Close Meeting) held Tuesday, November 29, 2016 be adopted. THAT the minutes of the Special Council (to Close Meeting) held Tuesday, December 6, 2016 be adopted. THAT the minutes of the Regular Meeting of Council held Tuesday, December 13, 2016 be adopted. Council’s Vision: Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that is sustainable and values its natural environment and heritage character. Please note that Council meetings are recorded and streamed live to the City’s website. Any comments you make at the meeting as well as your image may appear on the City’s website. Document: 393261 5. Consent Agenda Note: Council may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request that an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item. Finance Committee 5.1 Recommendation: Resolutions for Ratification THAT the following recommendations from the Finance Committee Meetings of Tuesday, December 6, 2016 and Tuesday, January 3, 2017 be ratified: Tuesday, December 6, 2016 Festival and Special Event FC16/133 to 135 Funding THAT the Festival and Special Event Assistance Program be approved for implementation as recommended in the report dated November 25, 2016 from Community Services Department regarding Festival and Special Event Funding; AND THAT the application forms for category 1 and 2 events include a requirement for the group to report back post-event with attendance and financial information; AND THAT the financial limits to funding be removed from category 2. 2017 Financial Plan FC16/136 Operating Budget Draft THAT the Police Board be asked to report back on potential reductions in the 2017 operating budget. FC16/137 THAT the 2017 budget reductions be reinstated into the 2017-2021 Operating Financial Plan Draft resulting in an estimated tax increase of 0.70% as recommended in the report dated November 25, 2016 from Financial Services Department regarding 2017 Financial Plan Operating Budget Draft; AND THAT the proposed new services be included in the 2017 Financial Plan Operating Budget Draft resulting in an estimated tax increase of up to 0.79%; AND THAT a targeted tax rate increase of 5.09% be used for the Public Budget Consultation on January 31, 2017. Port Moody Foundation – FC16/138 Canada 150 Fund THAT the $15,000 funding contribution to the Port Moody Foundation for the Canada 150 Fund be funded from Accumulated Surplus. Festive Tree Lighting on FC16/139 Clarke Street THAT a budget of up to $11,550 for the installation of festive tree lighting at Queens Street Plaza and along select portions east and west along Clarke Street be approved and funded from Council Contingency. City of Port Moody Regular Council Meeting – January 10, 2017 2 Tuesday, January 3, 2017 2017 Capital and Operating FC17/002 Project Pre-Approval THAT the 2017 Capital and Operating Projects be approved as (Round II) attached to and recommended in the report dated December 14, 2016 from Financial Services Department regarding 2017 Capital and Operating Project Pre-Approval (Round II). Community Care 5.2 Report: Community Care Committee, dated December 6, 2016 Committee 2016 File: 01-0360-20-02 Annual Report Recommendation: Pages 41-50 THAT the report dated December 6, 2016 from Community Care Committee regarding Community Care Committee 2016 Annual Report be received for information. Economic 5.3 Report: Economic Development Committee, dated Development December 23, 2016 Committee – 2016 File: 01-0360-20-03 Annual Report Recommendations: Pages 51-60 THAT the report dated December 23, 2016 from Economic Development Committee regarding Economic Development Committee – 2016 Annual Report be received for information; AND THAT the 2017 Economic Development Committee be asked to review this report and bring forward its annual work plan by March 2017. Environmental 5.4 Report: Environmental Protection Committee, dated Protection Committee December 23, 2016 – 2016 Annual Report File: 01-0360-20-04 Pages 61-70 Recommendations: THAT the report dated December 23, 2016 from Environmental Protection Committee regarding Environmental Protection Committee – 2016 Annual Report be received for information; AND THAT in 2017, the Environmental Protection Committee be asked to review this report and bring forward its annual work plan by March 2017. City of Port Moody Regular Council Meeting – January 10, 2017 3 2016 Heritage 5.5 Report: Heritage Commission, dated November 15, 2016 Commission File: 01-0360-20-09-03 Annual Report Recommendations: Pages 71-78 THAT the report dated November 15, 2016 from Heritage Commission regarding 2016 Heritage Commission Annual Report be received for information; AND THAT the 2017 Heritage Commission be asked to review this report and bring forward its annual work plan by March 2017. Parks and 5.6 Report: Parks and Recreation Commission, dated Recreation December 21, 2016 Commission File: 01-0360-20-10 Annual Report 2016 Recommendations: Pages 79-90 THAT the report dated December 21, 2016 from Parks and Recreation Commission regarding Parks and Recreation Commission Annual Report 2016 be received for information; AND THAT the 2017 Parks and Recreation Commission be asked to review this report and bring forward its annual work plan in March 2017. 2016 Annual Report – 5.7 Report: Seniors Focus Committee, dated December 5, 2016 Seniors Focus File: 01-0360-20-53 Committee Recommendations: Pages 91-98 THAT the report dated December 5, 2016 from Seniors Focus Committee regarding 2016 Annual Report – Seniors Focus Committee be received for information; AND THAT the 2017 Seniors Focus Committee be asked to review this report and bring forward its Annual Work Plan in March 2017. Transportation 5.8 Report: Transportation Committee, dated December 12, 2016 Committee 2016 File: 01-0360-20-06 Annual Report Recommendation: Pages 99-110 THAT the Transportation Committee 2016 Annual Report dated December 12, 2016 be received for information. City of Port Moody Regular Council Meeting – January 10, 2017 4 2016 Community 5.9 Report: Community Care Committee, dated December 14, 2016 Engagement File: 01-0360-20-02 Subcommittee – Final Report Recommendation: Pages 111-116 THAT the report dated December 14, 2016 from Community Care Committee regarding 2016 Community Engagement Subcommittee – Final Report be received for information. Growing the 5.10 Report: Economic Development Committee, dated High-Tech and December 22, 2016 Innovation File: 01-0360-20-03 Sectors in Port Moody Recommendation: Pages 117-124 THAT the report dated December 22, 2016 from Economic Development Committee regarding Growing the High-Tech and Innovation Sectors in Port Moody be received for information. Environmental 5.11 Report: Environmental Protection Committee, dated Outreach – Climate December 16, 2016 Change Showdown File: 01-0360-20-04 Workshops in 2017 Recommendation: Pages 125-128 THAT the report dated December 16, 2016 from Environmental Protection Committee regarding Environmental Outreach – Climate Change Showdown Workshops in 2017 be received for information. Program for 5.12 Report: Environmental Protection Committee, dated Managing December 16, 2016 Japanese File: 01-0360-20-04 Knotweed Recommendation: Pages 129-132 THAT the report dated December 16, 2016 from Environmental Protection Committee regarding Program for Managing Japanese Knotweed be received for information. Preschool Task 5.13 Report: Parks and Recreation Commission, dated Force Report December 21, 2016 File: 01-0360-20-10 Pages 133-150 Recommendation: THAT the report dated December 21, 2016 from Parks and Recreation Commission regarding Preschool Task Force Report be received for information. City of Port Moody Regular Council Meeting – January 10, 2017 5 Promoting 5.14 Report: Seniors Focus Committee, dated December 13, 2016 Port Moody’s File: 01-0360-20-53 Pack-Out Service Program Recommendation: Pages 151-154 THAT the report dated December 13, 2016 from Seniors Focus Committee regarding Promoting Port Moody’s Pack-Out Service Program be received for information. Support for 5.15 Report: Seniors Focus Committee, dated December 13, 2016 Fire-Rescue’s File: 01-0360-20-53 Home Safety Program Recommendation: Pages 155-158 THAT the report dated December 13, 2016 from Seniors Focus Committee regarding Support for Fire-Rescue’s Home Safety Program be received for information. Seniors 5.16 Report: Seniors Focus Committee, dated December 13, 2016 Independent File: 01-0360-20-53 Living Facility Based on the Recommendation: Village Concept THAT the report dated December 13, 2016 from Seniors Focus Pages 159-162 Committee regarding Seniors Independent Living Facility Based on the Village Concept be received for information. Monitoring the 5.17 Report: Parks and Recreation Commission, dated Parks and December 20, 2016 Recreation File: 01-0360-20-10 Master Plan Implementation Recommendation: Pages 163-178 THAT the report dated December 20, 2016 from Parks and Recreation Commission regarding Monitoring the Parks and Recreation Master Plan Implementation be received for information. Input on the Federal 5.18 Report: Development Services Department – Sustainability Review of the Division, dated December 23, 2016 Fisheries Act File: 13-6870-03/Vol 02 Pages 179-186 Recommendation: THAT the report dated December 23, 2016 from Development Services Department – Sustainability Division regarding Input on the Federal Review of the Fisheries Act be received for information. 6.
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