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2019-08-22 Agenda Package

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2019-08-22 Agenda Package Agenda Page 1 SOUTH FORK EAST COM M UN I TY D EV ELOPM EN T D I STRI CT REGULAR M EETI N G AUGUST 22, 2019 Agenda Page 2 South Fork East Community Development District Inframark, Infrastructure Management Services 210 N. University Drive, Suite 702, Coral Springs, FL 33071 Phone: 954-603-0033; Fax: 954-345-1292 CALL IN NUMBER: 1-800-747-5150 CODE: 2758201 August 15, 2019 Board of Supervisors South Fork East Community Development District Dear Board Members: The regular meeting of the Board of Supervisors of the South Fork East Community Development District will be held on Thursday August 22, 2019 at 6:00 p.m. at the Christ the King Lutheran Church, 11421 Big Bend Road, Riverview, Florida. Following is the advance agenda for the meeting: 1. Pledge of Allegiance 2. Call to Order 3. Audience Comments (3) minute time limit There are two opportunities for audience comments on any CDD matter during the course of the meeting as noted in the agenda. Additionally, audience comments are permitted on any matter being discussed by the Board, at the Boards request. In order to maintain order and in the interest of time and fairness to other speakers, each speaker must be recognized by the Chairman and or the Secretary and comments are limited to three minutes per person. This time may be extended at the discretion of the Chairman and or the Secretary. Only one person may speak at a time. Although Supervisors may not necessarily respond to the comments, they will be taken into consideration by the Supervisors. 4. Vendor Reports A. LMP proposal for landscape beds at South Fork Clubhouse Entrance 5. Consent Agenda A. Approval of the Minutes of July 25, 2019 Meeting B. Acceptance of the Financial Statements, July 31, 2019 for audit 6. Staff Report A. Attorney’s Report B. Engineers’ Report C. District Manager’s Report i. Review and Consideration of the Proposals for Engineering Services ii. Consideration of the South Fork East CDD Contract First Amendment iii. Follow up and Field Report Agenda Page 3 South Fork East CDD August 15, 2019 Page 2 D. On-Site Manager’s Report 7. Old Business 8. New Business and Supervisors’ Requests A. Discussion of Candidate for Seat 2 Vacancy 9. Audience Comments (3) minute time limit 10. Adjournment Any items not enclosed will be distributed separately or at the meeting. I look forward to seeing you and in the meantime if you have any questions, please contact me. Sincerely, Mark Vega District Manager Agenda Page 4 Fourth Order of Business Agenda Page 5 4A. Agenda Page 6 PO Box 267 Seffner, FL 33583 O: 813-757-6500 F: 813-757-6501 Estimate Submitted To: Date 7/29/2019 Inframark South Fork East CDD Estimate # 61067 210 N University Dr #702 Coral Springs, FL 33071 LMP REPRESENTATIVE PM PO # Work Order # ITEM DESCRIPTION QTY COST TOTAL Estimate to change two empty annual beds in the entry to the South Fork Clubhouse to perennials. Enhancements Ixora - Maui (red) 3g 46 16.50 759.00 Enhancements Lantana - gold 1g 60 5.00 300.00 Mulch Mulch - Pine Bark Bag 25 8.50 212.50 TERMS AND CONDITIONS: TOTAL $1,271.50 LMP reserves the right to withdraw this proposal if not accepted within 30 days of the date listed above. Any alteration or deviation to scope of work involving additional costs must be agreed upon in writing as a separate proposal or change order to this proposal. Periodic invoices may be submitted if job is substantial in nature with final invoice being submitted at completion of project. Any work performed requiring more than 5 days to complete is subject to progressive payments as portions of the work are completed. No finance charge will be imposed if the total of said work is paid in full within 30 days of invoice date. If not paid in full within 30 days, then customer is subject to finance charges on the balance of the work from the invoice date at a rate of 1.5% per month until paid. LMP shall have the right to stop work under this contract until all outstanding amounts including finance charges are paid in full. Payments will be applied to the oldest invoices. ACCEPTANCE OF PROPOSAL: The above prices, scope of work and terms and conditions are hereby satisfactorily agreed upon. LMP, Inc. has been authorized to perform the work as outlined and payment will be made as outlined above. The above pricing does not include any unforeseen modifications to the said irrigation system that could not be reasonably accounted for prior to job start. All plant material carries a one (1) year warranty provided LMP, Inc. is performing landscape maintenance services to the area installed or enhanced at the time of installation. If not, then there is no warranty on the plant material. OWNER / AGENT Agenda Page 7 Fifth Order of Business Agenda Page 8 5A Agenda Page 9 1 MINUTES OF MEETING 2 SOUTH FORK EAST 3 COMMUNITY DEVELOPMENT DISTRICT 4 5 The regular meeting of the Board of Supervisors of the South Fork East Community 6 Development District was held Thursday July 25, 2019 at 6:10 p.m. at Christ the King Lutheran 7 Church, 11421 Big Bend Road, Riverview, Florida 8 9 Present and constituting a quorum were: 10 11 Karen Gagliardi Chairperson 12 Carole Schaller Vice Chairperson 13 Laura Green Assistant Secretary 14 Mona Dixon Assistant Secretary 15 16 Also present were: 17 18 Mark Vega District Manager 19 Bob Nanni District Manager 20 Vivek Babbar District Counsel 21 Thaddeus Moss On-Site Manager 22 Paula Means LMP 23 Garth Rinard LMP 24 25 26 The following is a summary of the discussions and actions taken at the July 25, 2019 South 27 Fork East Community Development District’s Board of Supervisors Meeting. 28 29 FIRST ORDER OF BUSINESS Pledge of Allegiance 30 • The Pledge of Allegiance was recited. 31 32 SECOND ORDER OF BUSINESS Roll Call 33 • Mr. Vega called the meeting to order and called the roll. A quorum was established. 34 35 THIRD ORDER OF BUSINESS Audience Comments 36 • Audience comments were received regarding the following: 37 o Landscaping issues at Felix Will Road and Shelby Jay Drive 38 o Donation of trees around the pond to South Fork East 39 o Irrigation at Clement Pride and at Windrose 40 UNAPPROVED 1 Agenda Page 10 July 25, 2019 South Fork East CDD 41 FOURTH ORDER OF BUSINESS Vendor’s Report 42 LMP 43 • Mr. Vega shared an email he received from Ms. Gagliardi. He is working on getting 44 caught up on a couple of items with LMP. 45 • Mr. Rinard stated, as it relates to Felix Will Road and Shelby Jay Drive they have started 46 turf weed control and are setting up a monthly program application. He provided an 47 overview of the Felix Will Road area as well as the plantings in the median. Specific 48 issues were brought up and Mr. Rinard did his best to address concerns. 49 • Extensive discussion ensued regarding the irrigation issues. Ms. Schaller asked Ms. 50 Means to review the area along Ambleside Boulevard toward the enclave. There is a 51 row of staked trees; however, a couple of them are leaning and need to be 52 straightened. Ms. Means will look after this issue tomorrow. 53 • Ms. Means presented two proposals for discussion. The proposals were for Annuals 54 versus Perennials on the center island in from of the pool house and the pool house 55 entry beds. The Annuals had a line item for soil amendments which she did not see in 56 the proposal for the Perennials. She questioned whether this is needed and if this will 57 change the cost in the quote. Mr. Vega responded the adding of soil is because 58 Annuals are mounded up while Perennials are dug into the ground. 59 • The question was asked about the center island plants, which do not seem to thrive. 60 Mr. Vega noted the center islands get the radiating heat from off the road. Mr. Vega 61 asked the Board if they would consider sodding the center island instead and putting 62 the plants at the entrance of the park. 63 • Ms. Green questioned why they cannot do something creative like putting pretty 64 colored river rocks. The Board had further discussion regarding this and it was 65 decided to table the center island idea. 66 • The need for a point of contact for landscaping was discussed since Mr. Bounds is no 67 longer on the Board. Mr. Moss will serve as the interim point of contact. 68 • Ms. Green requested an updated proposal for only Perennials at the entrance beds to 69 the pool house. UNAPPROVED 2 Agenda Page 11 July 25, 2019 South Fork East CDD 70 • Mr. Vega asked if the Board wants Mr. Moss to work with the Chair on the Perennial 71 quote, if it is within the threshold. There was Board consensus for Mr. Moss to work 72 with the Chair on this item. 73 ASI 74 • ASI vendors were not present at the meeting; however, Mr. Vega noted that the quote 75 for fish is in process and should be installed in a few weeks. 76 • An aeration quote has not been provided yet. 77 78 FIFTH ORDER OF BUSINESS Consent Agenda 79 A. Approval of the Minutes of the June 27, 2019 Meeting 80 • Corrections were made to the minutes and will be incorporated into the final copy of 81 the minutes.
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