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ANNUAL REPORT 2019-2020 STETSON UNIVERSITY UNIVERSITY ATHLETICS COMMITTEE Committee Members Libba Galloway, Chair, School Of

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ANNUAL REPORT 2019-2020 STETSON UNIVERSITY UNIVERSITY ATHLETICS COMMITTEE Committee Members Libba Galloway, Chair, School Of 1 ANNUAL REPORT 2019-2020 STETSON UNIVERSITY UNIVERSITY ATHLETICS COMMITTEE Committee Members Libba Galloway, Chair, School of Business Administration Debbie Dinkins, Library and College of Arts and Sciences Jesse Fox, College of Arts and Sciences Michelle Skelton, College of Arts and Sciences Greg LeFils, School of Music Jason Evans, Faculty Senate Representative George Alderman, Student Government Association Representative Arye Beck, Student-Athlete Advisory Committee Kiera McCarthy, Student-Athlete Advisory Committee Mike Bitter, Faculty Athletics Representative, ex officio Wendy Libby, University President. ex officio Jeff Altier, Director of Athletics, ex officio Table of Contents Role of the University Athletics Committee Pages 2-3 September 9, 2019 Agenda and Minutes Page 4-5 October 23, 2019 Agenda and Minutes Pages 6-7 December 4, 2019 Agenda and Minutes Pages 8-9 February 28, 2020 Agenda and Minutes Pages 10-11 March 20, 2020 Agenda and Minutes Pages 12-14 April 17, 2020 Agenda and Minutes Pages 15-17 2 ROLE OF THE UNIVERSITY ATHLETICS COMMITTEE A. Membership The University Athletics Committee (UAC) reports to the President. Membership comprises: 1. Four faculty members, two from the College of Arts & Sciences, one from the School of Music, one from the School of business Administration 2. One other faculty member appointed from any of the colleges/schools on the DeLand campus of Stetson University From the above faculty members, the Chair is appointed by the President, or by the Executive Vice President and Provost as delegated by the President. 3. One faculty representative from the Faculty Senate. The Faculty Senate Representative has the responsibility of reporting to the Faculty Senate and bringing forth from the Senate issues it would like to bring before the UAC for discussion or resolution in matters related to the athletics program. 4. One representative from the Student Government Association. The Student Representative has the responsibility of reporting back to the Student Government Association the activities of the UAC and to bring forth issues of concern from the student body that it wishes to be discussed or resolved by the Committee. 5. Two student representatives (one male, one female) from the Student-Athlete Advisory Association (SAAC). The representatives from the SAAC have the responsibility of reporting back to the SAAC the activities of the UAC and to bring forth issues of concern of the student- athletes that SAAC wishes to be discussed or resolved by the UAC. 6. The Faculty Athletics Representative (FAR), an ex-officio member with voting rights. 7. The Athletics Director, an ex-officio member. 8. The President of the University, an ex-officio member. B. Meetings The UAC shall meet regularly each semester to accomplish its goals. Individual students, faculty, or staff of the University who have special issues to present to the UAC may submit a request to the Chair of the University Athletics Committee to be included on the agenda of the next UAC meeting. 3 C. Responsibilities The UAC serves in an advisory and oversight capacity in assisting the President and the Athletics Director in the governance of the athletics program and contributes to the process of complying with NCAA operating principles in the areas of governance and commitment to rules compliance, academic integrity, gender issues, minority issues, and student-athlete welfare. The UAC receives presentations by the Athletics Director or other administrative officials on the athletics department’s long-range plans, on athletic performance, on academic performance, and on the athletics operating budget. Specifically, it is the responsibility of the UAC to provide oversight and advice in the following areas: a. Academic Integrity. The UAC should review on a yearly basis: admissions profiles/academic preparation, student-athlete academic profiles, Academic Performance Rates (APRs), Graduation Success Rates (GSRs), and travel schedules/missed class time. Moreover, the UAC should periodically review the recruiting philosophy, the adequacy and appropriateness of academic support services, and the process by which the Athletics Department notifies faculty of travel schedules and anticipated missed class time of student-athletes. b. Gender Issues, Minority Issues, and Student-Athlete Welfare. The UAC should monitor on a yearly basis progress on both the Gender Equity Plan and the Minority Issues Plan to ensure gender-equity for student-athletes and staff, as well as diversity of the student-athlete population and athletics staff. Any other issues related to student-athlete health and welfare, including concussion incidents, should be monitored by the committee. c. Governance (as it relates to Athletics Budgets). The UAC should review on an annual basis the overall operating budget of the Athletics Department. d. Education/Information. The UAC should periodically provide opportunities that serve to educate the campus at large about the athletics program and the role of the athletics program at Stetson University. Revised 8/01 9/04 9/05 9/06 9/10 4/13 11/18 4 University Athletics Committee Meeting Monday, September 9, 2019 12:00-1:00 p.m. DeLand Hall Boardroom Agenda: 1. Welcome and introductions 2. Review the committee’s charter/role and responsibilities (attached) 3. Scheduling of our next three meetings (please bring your calendars) a. October b. November c. December 4. Report from P.J. Moses (Associate Athletic Director for Student Services, Academics, and Compliance) a. Practice schedules b. Travel schedules c. Grade reports d. NCAA Academic Progress Report (APR) e. NCAA Graduation Success Rate (GSR) 5. Tentative list of agenda items for subsequent meetings a. Title IX and gender equity (fall) b. Budgets (fall) c. Conversation with a coach (fall and spring) d. Minority issues (spring) e. Academic profiles/admissions (spring) f. Retention (spring) g. Sports medicine/concussions (spring) h. Honor system (spring) 6. Other items 7. Adjourn 5 University Athletics Committee Meeting Minutes September 9, 2019 DeLand Hall Board Room Committee members in attendance Attendees: Elizabeth Galloway– Chair, Debbie Dinkins, Jason Evans, Jesse Fox, Greg LeFilis, Michelle Skelton, George Alderman, Kiera Mc Carthy, Mike Bitter (ex- officio), , Jeff Altier (ex- officio), Stacy Turner Absent: Dr. Wendy Libby, Arye Beck The meeting began at 12:00 p.m. Chair Galloway welcomed members to the first meeting of 2019-20 academic year. The Role of the University Athletics Committee document, which was revised in November 2018, was reviewed and the committee asked the Athletic Director to delete section b. Gender Issues, Minority issues and Student Athlete Welfare as this is not an NCAA requirement . Stacy Turner would e-mail the members to get class, meeting schedule to determine future meetings. Pegjohngy Moses, Associate AD for Student Success, Academics and Compliance reviewed team academic performance for the Spring of 2019. The table included GPA calculations sport and gender. It also included information about freshmen performance specifically, the number of academic warnings and the number of athletes making the Honor Roll or Dean’s List. Moses described how the averages on the table were calculated (men’s GPA, women’s GPA, overall student-athlete GPA). Moses reviewed the process of establishing the team practice schedules. In summary, the coaches review the seniors and juniors upper level classes. Then notifies the underclassmen of the practice time for the subsequent semester. She explained how the travel schedule for each team is reviewed, and presented, with data on the number of class days that each team will miss this fall. The UAC stated that student –athletes are continuing to report they must miss class for practice. Moses reiterated that there is an NCAA rule that classes cannot be missed due to practice. Moses explained the APR rating system that the NCAA uses to track student-athlete retention. She explained that each student-athlete has the opportunity to earn two points each semester, these points are then added together and run through a formula. Meeting was adjourned at 1:10pm 6 University Athletics Committee Meeting Wednesday, October 23, 2019 5:00-6:00 p.m. DeLand Hall Boardroom Agenda: 1. Welcome 2. Consideration of minutes of the September 9, 2019 meeting (attached) 3. Scheduling of our next two meetings (please bring your calendars) a. November b. December (if needed) 4. Report from Joel Bauman, Vice President of Enrollment Management 5. New business 6. Adjournment 7 University Athletics Committee Meeting Minutes October 23, 2019 DeLand Hall Board Room Committee members in attendance Attendees: Elizabeth Galloway– Chair, Debbie Dinkins, Jesse Fox, George Alderman, Arye Beck, Kiera Mc Carthy, Mike Bitter (ex- officio), Jeff Altier (ex- officio), Stacy Turner Absent: Greg LeFils, Michelle Skelton, Jason Evans, Dr. Wendy Libby, Special guest: Joel Bauman, Vice President for Enrollment Management and Raymond Nault, Interim – Director of Financial Aid.. The meeting began at 5:00 p.m. Chair Galloway welcomed members to the meeting and led a discussion regarding minutes of the September 9th meeting: The minutes read: “The Role of the University Athletics Committee document, which was revised in November 2018, was reviewed and the committee asked the Athletic Director to delete section b. Gender Issues, Minority issues and Student Athlete Welfare as this is not an NCAA requirement.” After further consideration, the committee wishes to continue to look at these areas and would like to keep the ability to review in the document. The committee requested that Jeff Altier, Galloway and Bitter rewrite this responsibility and present to Dr. Libby for administrative approval. Once approved, it will be submitted to Sue Ryan, Dean of the Library, to update the governance document. Minutes approved, subject to the ability to continue to review these areas: Motion: Fox Second: Dinkins Galloway introduced Joel Bauman, Vice President for Enrollment Management and Raymond Nault, Interim – Director of Financial Aid. They reviewed the Academic Profile of Admitted Student–Athletes, different class profile, and comparisons for athletes and non-athletes.
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