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Temporary Closure of Copenhagen Drive

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Temporary Closure of Copenhagen Drive IMPORTANT NOTICE REGARDING PUBLIC PARTICIPATION Based on guidance from the California Department of Public Health and the California Governor's Stay at Home Executive Order N-33-20 issued on March 19, 2020 to protect the health and well-being of all Californian's and to establish consistency across the state in order to slow the spread of COVID-19, Bown Act body meetings may be held remotely only. We have established alternative methods of participation in the City of Solvang Branding & Design meetings, pursuant to the California Governor's Executive Order N-29-20, which states: - Providing an opportunity to "observe and address" telephonically or otherwise electronically, alone, meets the requirement; and - Removing the former requirement from Executive Order N-25-20 of having "at least one publicly accessible" location from which the public may observe and offer comment. Executive Order N-29-20 now states expressly, "Such a body need not make available any physical location from which members of the public may observe the meeting and offer public comment." For September 23, 2020 Branding & Design Committee Meeting, the City will provide both remote and in-person participation options. We will adhere to COVID-19 social distancing guidelines and the health orders, a limited number of public will be allowed to enter at one time to provide public comment. Virtual participation will also still be available via Zoom or phone. You may observe the live stream of the City Council meetings on www.CityofSolvang.com/YouTube. Distribution to the Committee- Submit your comment via email prior to 5 p.m. on the Monday prior to the Board meeting. Please submit your comment to the City Clerk at: [email protected]. Your comment will be placed into the record and distributed appropriately. The following methods of participation are available to the public: If you wish to make a general public comment or to comment on a specific agenda item, the following methods are available: In-person speakers will be invited to make public comments first. Zoom speakers and those wishing to make a public comment by phone, will be invited to do so once all in-person public comment is received. 1. In-person. Due to COVID-19 social distancing guidelines, only one speaker will be invited into the Chambers at a time. 2. By phone- If you would like to make a comment by phone, please call into conference line 888 788 0099 (Meeting ID: 306 652 9195). The phone line will be open starting at 6 p.m. if you would like to notify the City ahead of time that you would like to speak on an item or during open public comment. We appreciate your advance notice to [email protected] ahead of time by noon on the day of the meeting if you plan on calling-in to speak. 3. Join Zoom Meeting – you may also participate by joining Zoom meeting at https://zoom.us/j/3066529195 (Meeting ID: 306 652 9195). If you wish to speak, please use the “raised hand” symbol. CITY OF SOLVANG BRANDING & DESIGN COMMITTEE SPECIAL MEETING AGENDA Wednesday September 23, 2020 – 3:30 P.M. Council Chambers – Solvang Municipal Center – 1644 Oak Street Members: Brett Marchi, Esther Bates, Jennifer Dryden Hess, Halina Wyluda- Kazmierczak, Rene Kaerskov Staff: Xenia Bradford, City Manager Laurie Tamura, Planning Consultant ROLLCALL PLEDGE TO THE FLAG 1. PRELIMINARY MATTERS: A. Public Comment: Requests from the public to speak to the Commission on matters not on the agenda 2. DISCUSSION ITEMS A. Copenhagen Drive Closure Design – Community Workshop 3:30 p.m. – Discussion of technical materials followed by Committee members tour of the Copenhagen Drive Closure 5:00 p.m. – Community Workshop and Public Comment 4. COMMITTEE MEMBERS COMMENTS 5. STAFF COMMENTS (Oral reports only/no written materials provided in packet) 6. ADJOURNMENT “COPENHAGEN DRIVE CLOSURE DESIGN” BRANDING & DESIGN COMMITTEE COMMUNITY WORKSHOP Wednesday, September 23rd at 5:00 P.M. On September 23rd, the City will hold a Virtual Community Workshop with newly appointed Branding & Design Committee to discuss design guidelines for the Copenhagen Drive. The City Council has recently approved a reso- lution to keep Copenhagen Drive closed through October 31, 2021 for COVID-19. Branding & Design Committee will develop design options which will guide the set-up for both the City common areas and businesses operating outdoors and will provide a cohesive look for the street closure to promote the City of Solvang charm and character. Voice your opinion on Copenhagen Drive design this Wednesday, September 23rd. Branding & Design Committee will hold a technical discussion on Copenhagen closure at 3:30 pm, they will tour the Copenhagen drive and return to City Hall for the Community Workshop starting at 5:00 p.m. To join Virtually, please join us by Zoom or Phone: Join Zoom Meeting https://us02web.zoom.us/j/3066529195 Meeting ID: 306 652 9195 1-888-788-0099 US Toll-free Due to COVID-19 social distancing requirements, only limited in-person participation will be available. Limited number of people will be allowed in the Council Chambers at a time to make public comment in person. Please go to www.CityofSolvang.com to provide your input via Survey ahead of time! Solvang – Branding & Design Committee STAFF REPORT FROM: Xenia Bradford, City Manager [email protected] MEETING DATE: SEPTEMBER 23, 2020 SUBJECT: COPENHAGEN CLOSURE DESIGN GUIDELINES RECOMMENDATION: 1. Receive staff report, Copenhagen Closure diagrams (Attachment 1), and survey results (Attachment 2) 2. Hold Virtual Community Workshop to receive public input on Copenhagen Drive Design for the closure through October 31, 2021 3. Review Chair of the Committee proposed Design Guidelines (Attachment 3), discuss and approve and/or set policy direction for next steps. DISCUSSION: On September 14, the City Council approved a Resolution to continue Copenhagen Drive closure to vehicular traffic through October 31, 2021 and directed staff to work with Branding & Design Committee to develop Design Guidelines for the closure and an implementation plan. The City Council also directed staff to develop a payment program to assist businesses with cashflow needs to implement the guidelines. Background: In March of 2020, the State, County, and subsequently the City of Solvang declared COVID-19 pandemic emergency. The City of Solvang also declared Economic Cessation emergency due to the State and County disallowing retail and tourism sectors to operate. As the State and County began to relax COVID- 19 conditions and re-opening economy, the City of Solvang similar to other jurisdictions made changes to accommodate busines operations under changing social distancing guidelines. 1 The City Council approved temporary closure of Copenhagen street in June 2020. The purpose of the closure was to allow businesses to expand into outdoors for social distancing and to increase number of visitors Solvang could safely accommodate. Given State guidelines for COVID-19 and the roadmap for re- opening or shutting down sectors of the economy, depending on the number of COVID-19 cases, the City Manager recommends planning to maintain the closure through June 30, 2021. For the short-term closure, IDK, as the City’s Tourism Consultant, developed a plan in coordination with the Tourism and Marketing Steering Committee. Due to a large number of businesses and jurisdictions engaging in similar efforts, inventory for furniture and other elements was limited. The public feedback has been generally positive and IDK is monitoring the statistics. However, residents’ and businesses public comments submitted to the Council have indicated several areas that they would like the City to review. Residents and Businesses: 1. The City has received several comments from residents and businesses located in downtown area concerning parking. The concerns are that there is not enough parking available or not enough disabled parking available near Copenhagen street. Some business owners have suggested re-opening half a block on Copenhagen adjacent to Second Street or making the block between First and Second Street one way to increase the number of available parking. City Action: Only one disabled parking spot was eliminated due to the closure. City staff have created an alternative temporary parking spot in the parking lot 2 near Visitor’s Center. The City has also set-up additional disabled and limited time parking on cross streets adjacent to Copenhagen. In the short-term, the City will monitor availability of parking. To date, even though the number of tourists has increased, there has not been an overflow of parking into residential areas. Staff will place additional directional signage for available parking near the downtown area. Partial closure of the block between First and Second street, would require substantial effort from the City to ensure public safety. If desired, the Council could direct staff to develop safe options for such partial closure and present the City Council with a budget estimate. Steering Committee: 1. Several members of the committee expressed support for developing a more appealing longer- term set-up for Copenhagen street including design guidelines for parklets or alternative shade structures, fencing, and furniture. City Alternatives: A) The City Council formed and appointed members of the Branding and Design Committee (BDC) on August 24, 2020. The purpose of the Branding and Design Committee is to perform functions similar to those previously performed by the Board of Architectural Review. The 2 BDC committee changed structure of the membership and ability to apply for those who reside in Santa Ynez Valley rather than limiting to the City of Solvang. The City’s function is to provide with regulations for the benefit of the City of Solvang. BDC will have the opportunity to develop guidelines for the Copenhagen closure. Copenhagen Closure Marketing Value: Looking ahead, we have heard from various parties that they would like Solvang to look even more "European" around the holidays, and if Copenhagen Drive were to remain closed to vehicles through the holidays, that would mean that an open-air, holiday night market would be even easier to pull off...on an already-closed street.
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