Agenda St Clair Shores City Council Study Session Monday January pm Jefferson Circle Drive St Clair Shores M
There will be a City Council Study Session Meeting on Monday January at pm in the Municipal Building Jefferson Circle Drive St Clair Shores Michigan
The agenda will be as follows
Call to Order Roll Call and Pledge of Allegiance
Audience Participation on agenda items minute time limit Submit form to City Clerk prior to start of meeting
Review of Overnight Parking Ordinance
Review of Snow Event Ordinance
Review of Commercial ParkingSignage concerns
Blight Enforcement Procedures
Park Grants
PoliceFire Millage
City Manager Search
Audience Participation
Individuals with disabilities or impairments who plan to attend this meeting need to contact the City Clerksoffice at or via Michigan Relay Center at ftom TTY if auxiliary aides or services are needed Anyone requesting items to be placed on the agenda must submit the request in writing to the City Clerk days prior to the meeting
Published Council Study Session Meeting January
AGENDA ITEM Review of Overnight Parking Ordinance
Background Approximately parking permits in
ENCLOSURES Yearly Overnight on Street Parking Permits
Prepared by Lt Lambert Date January YElfE FtERlifi SEE llf PFRfIlllS
aPPLYtNG FR PERf
at a to accommodate l Perrnits are issued only when there is not enoetih stace residence vehicles reisfered fo that addeess They are not issued for convenience reasons
Vehicles with permits must be iri use and must be moved at feast every hours ermits are not issued for commercial vehicles
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t EEi nurttber is answered VeCyweekday Council Study Session Meeting January
AGENDA ITEM Review of Snow Event Ordinance
ENCLOSURES Ordinance Council Minutes
Prepared by Mary A Kotowski MM January Snow Accumulations Accumulation of snow ice rubbish etc prohibited Purpose During the winter months St Clair Shores residents including children walking to school and the physically challenged need to be able to safely use the public sidewalks and constructed walkways This means that all snow and ice should be removed from the entire width enabling people of all ages and physical conditions to have access to clean pedestrian walkways This ordinance is intended to provide for such safe passage and to protect the general health safety and welfare of the St Clair Shores residents and those using the public sidewalks and walkways
Obligations and prohibitions
shall a Each owner or occupant of any premises abutting a sidewalk or walkway from remove all snow and ice from said sidewalk or walkway and keep the same free obstructions encroachments encumbrances filth rubbish andor other substances which may cause injury to any person
b No person shall deposit or place snow from private property onto any public sidewalk public walkway street or rightof way nor shall any person deposit or place snow from any public sidewalk or walkway onto any public street or rightof way
snow in such a manner so as to block c No person shall deposit place shovel or plow streets or passage of pedestrian traffic on public sidewalks public walkways rights ofway
manner so as to d No person shall deposit place shovel or plow snow in such a vehicular traffic Snow shall not hinder or interfere with the ability to see pedestrian or to be deposited placed shoveled or plowed in such a manner causing said snow exceed four feet in height on any property
Violation declared to be a public nuisance
immediate health and It is hereby determined that a violation of this ordinance will create an safety hazard to those using the public sidewalks and walkways within the City of St Clair Shores As such a violation of this ordinance is hereby declared to be a public nuisance
Abatement of public nuisance
A violation of this ordinance having been declared to be a public nuisance may be abated by the City of St Clair Shores through its employees andor contractors Such abatement may include but is not limited to the clearing of said sidewalks and walkways of snow ice or materials obstructions encroachments encumbrances filth rubbish and other substances shall take abatement action with creating the possibility of injury to any person The City respect to the accumulation of snow andor ice only when such has reached an accumulation depth of two inches or greater snow event
to the Prior to the City or its contractor abating the nuisance with respect snowice following provisions shall apply shall remove Each owner or occupant of any premises abutting the sidewalk or walkway the snow and ice from said sidewalk or walkway within hours of the City declaring a snow event A snow event shall be declared whenever snow or ice has reached an accumulation depth of two inches or greater Only the City Manager or the Mayor may declare a snow event
of The City shall use its best efforts to inform its residents of the declaration a snow event however the obligation to remove snow andor ice from the sidewalk or walkway snow event is not dependent upon the owner or occupant receiving actual notice of the declaration
Fortyeight hours after the declaration of the snow event the City or its contractor will leave written notice at any property in violation stating that if the sidewalk or walkway is not cleared of snowice within twentyfour hours the City or its contractor will do so and assess the cost and administrative fee to the property owner andor occupant Written notice may be in the form of a sticker to be placed on or near the front door or other written notice affixed to the property on or near the front door Notices to door commercial businesses shall be placed in an envelope placed on or near the front
sidewalk or In the event the owner or occupant has not removed the snowice from the walkway within twentyfour hours after the notice detailed in paragraph the City or fee to its contractor may remove the snowice and assess the cost and administrative shall the owneroccupant Upon the City or its contractor abating the nuisance it provide notice to the owner or occupant in the same manner detailed in paragraph above that the City has abated the nuisance and that the cost and assessment for said abatement will be billed to the owneroccupant
Assessment against property owner andor occupant
The City of St Clair Shores shall have the right to assess all costs of said nuisance abatement against the property owner andor occupant of the property immediately abutting but the sidewalk or walkway upon which the nuisance exists Said assessment shall include not be limited to the costs of clearing the sidewalk or walkway and an administrative fee of to Sixty Five and Dollars which may be changed from time time by resolution of City Council In the event the property owner or occupant fails to pay the costs of nuisance abatement and the administrative fee said costs and fees shall be assessed against the property and placed upon the tax rolls of the City of St Clair Shores General Notice
the General Notice to property owners and occupants of this ordinance shall be given by following
Publication of the ordinance in full in the Citys newsletter at least once in the fall and winter of each year
Publication of the ordinance in full at least one time per year in a newspaper of general circulation within the City Notice of the obligations contained in this ordinance to be included with each water and tax bill during the fall and winter months
Publication of the obligations contained in this ordinance on the Citys website
Appeal
Any person aggrieved by any provision of this ordinance may appeal any cost or assessment occasioned by the Citys abatement of nuisance to the City Manager Said appeal must be filed in writing with the City of St Clair Shores no later than twentyone days after the mailing of the costs and assessment to the property owner or occupant by the City of St Clair should Shores The appeal must include a full explanation why the costs andor assessment not have been levied The City Manager shall have authority to determine all matters related to the appeal
Any person aggrieved by the decision of the City Manager may appeal to the Property Maintenance Board of Appeals Arbitration Board Said appeal must be filed in writing with the of the City of St Clair Shores no later than twentyone days after the decision City Manager has been provided to the appellant The decision of the Property Maintenance Board of Appeals Arbitration Board shall be final
Penalty
of this A second violation of this ordinance is a civil infraction The penalty for a violation ordinance shall be tiered as follows
the For the first offense resulting in the City or its contractor abating the nuisance property owner andor occupant shall pay the cost of the abatement and the administrative fee
For the second offense the property owner andor occupant shall pay the cost of the with a abatement the administrative fee and may be cited with a civil infraction ticket maximum fee of Fifty and Dollars plus court costs
For the third and subsequent offense the property owner andor occupant shall pay the cost of the abatement the administrative fee and may be cited with a ticket with a maximum fee of One Hundred and Dollars plus court costs chap eff Dec amend eff Oct amend eff Jan a PC Reauest for rezoning of Lot except the west feet of Stephens contd
I Mary A Kotowski City Clerk of the City of St Clair Shores hereby certify that the foregoing ordinance each was published in the Sentinel Newspaper on January by posting true copies of the same in of the following places Police Station Jefferson Avenue Fire Hall Harper Avenue and City Hall Jefferson Circle Drive and shall become effective on February
Mary A Kotowski City Clerk ord amendment eff February
Ayes All
b PCA Request for site plan approval for addition interior renovations exterior renovations and parking lot improvements at Stephens
Mr Stevens noted with the rezoning approved they would like to add to the north of the building improving the flow of Little Mack The old trucks and products and adding parking space In addition landscaping will be improved along Meats docks will stay and new ones will be installed to separate the inbound and outbound loads The Butcher Boy will keep their small retail area which is opened from am to pm
Mr Rubello added that the site plan has been approved by the Planning Commission and the petitioner has resolved concerns brought up by the neighboring medical building
Mayor Hison suggested delaying the requirement for the residential wall installation for months because the petitioner is under negations to buy back the adjacent property from the state as recommended by the Planning Commission
Motion by Rubello seconded by Frederick to approve a request for site plan approval at Stephens as recommended by the Planning Commission subject to the conditions of the City Planers report including The approach on to Harmon will be eliminated The ft east of that property line will be landscaped bank has not A six foot wall is required on the north property line within months if the adjacent property to determine been purchased or rezoned The petitioner should speak to the adjacent neighbor satisfactory treatment for that property line including stopping the west end of the concrete wall at the front of the house that faces the west side street Engineered drawings for all parking areas must be provided and all parking areas must be properly paved and drained and curbs installed All lights including parking and lot and wall mounted fixtures are to be properly screened All landscaping plans must be approved must have irrigation All mechanical equipment must be properly screened The Planning Commission and City Council understand that your presence here tonight constitutes that you are a legal representative of the petitioner for Planning Case A Each statement of intent promise andor pledge made by you the the petitioner or agent either orally or in writing if permitted by Ordinance shall be binding upon petitioner and shall be a condition of said rezoning and site plan approval
Ayes All
REVIEW AND CONSIDERATION OF ADOPTION OF ORDINANCE AMENDMENT TO CHAPTER ACCUMULATION OF SNOW ICE RUBBISH ETC PROHIBITED
fair and Mr Rubino spoke on behalf of the Council SubCommittee reviewing the Snow Ordinance They tried to be andor clear the sidewalks of snow The number of inches has to still be decided at this meeting The City Manager than the number of inches the Mayor will be declaring a snow event once theres an accumulation of snow greater hours to clear their sidewalks The determined After the snow event has been declared the residents have cleared The contractor then goes out and inspects all residential properties and tags the ones that have not been contractor tag gives residents another hours to comply and clear the sidewalks of snow After hours the goes the out and shovels the ones that have not been done If snow was shoveled by the contractor they will tag door notifying the residents immediately after the fact
their snow after Mr Frederick stated the consensus was for the ordinance and pointed out that if a resident cleared the first tag and if it snowed again within the next hours the contractor will shovel the snow and charge
of City Council Meeting January Page REVIEW AND CONSIDERATION OF ADOPTION OF ORDINANCE AMENDMENT TO CHAPTER ACCUMULATION OF SNOW ICE RUBBISH ETC PROHIBITED contd
wwwweathercom The Mr Rubino added that the snow event will be determined using weather service such as number of inches will be measured at each site and the contractor will take time stamped photographs for proof Mr Frederick added that if the weather service considers that St Clair Shores has two or more inches of snow that will trigger the snow event but the contractor will still measure the snow at each residence
check on Landscape Services was in contact with the SubCommittee and they said it is feasible to over homes in such a short time
but if it Mayor Hison stated that weather plays its own rules A resident might shovel the snow after the hours tag snowed again it will be difficult to prove that they have shoveled their sidewalks
or Ms Rusie questioned how the snow event will be declared and revealed to residents over the weekend holidays when City Hall is closed Mr Podolski replied that it can be done calling Mrs DHerde Communications Director and the City would not incur overtime costs
Mr Rubino pointed out that the program will be self funding
that Mr Walby was concerned that the City has to send out a contractor for every of snow Mr Ihrie responded accumulation is or Mr common sense must be applied with the snow ordinance They will go out if snow greater Walby inquired whether the ordinance can be complaint driven because it would be tough for a business to do all that would service small driving and work and when they come back to actually shovel and charge they only a percentage of the initial tags
concluded that its the Mr Rubino replied that this concern has been brought up before the SubCommittee but they cost of doing business
Mr Ihrie stated that the City can not pass an ordinance which is complaint driven
Snow Ordinance and Mr Haney provided a break down of all costs associated with the administration of the program The SubCommittee decided to the actual itemized numbers came to approximately for the administrative side decrease the administrative fee from to The contractor will also charge a fee for the shoveling service
The City is currently under contract with Landscape Services and has a fee of for shoveling snow Mr Ihrie of all homes added that if this program is implemented with photographs measurements and inspections drafted ordinance calls for civil twice they anticipated the fee to increase to per serviced house In addition the infraction tickets for multiple offenses The ticket fee is up to for the second offense and up to for the third and subsequent offenses
received within Mayor Hison suggested that Council can try out this new ordinance and see how many complaints are a year
Within of Mr Rubino added that if a resident is in disagreement with Citys services they can appeal days with that receiving a bill a resident can request in writing an appeal to the City Manager If the resident is unhappy Board of decision within more days an appeal can be made to the BuildingProperty Maintenance Appeals and Staff whose decision is final The board is made up of five members three residents one Council Liaison one Liaison
Mrs McFadyen inquired about bank owned homes that will not know about hangers at the door Mr Ihrie responded can that if nobody answers to the notice the contractor will shovel and bill Ultimately if violations are not paid they be assessed to the tax rolls
the after Mr Podolski noted that many banks hired snow removing contractors to avoid paying violation fees to City last year
Council action at Mr Ihrie suggested that the ordinance by definition is always on trial and can be changed by any time
If this doesnt the Mr Rusie agreed that the ordinance has to be a balance between the residents and safety work the ordinance as well City will look at the issues and revisit this ordinance In addition the contractor has to follow
Page City Council Meeting January REVIEW AND CONSIDERATION OF ADOPTION OF ORDINANCE AMENDMENT TO CHAPTER ACCUMULATION OF SNOW ICE RUBBISH ETC PROHIBITED contd
Mayor Hison asked if the contractor is currently under contract for the surveying portion Mr Ihrie noted the existing contract would need some minor changes including a fee increase for the surveying and tagging which Council needs to approve
Mayor Hison thanked the SubCommittee for their hard work and noted that the ordinance will be effective after it is posted
Motion by McFadyen seconded by Rubello to approve a request for adoption of Ordinance Amendment to Chapter Accumulation of snow ice rubbish etc prohibited which reads as follows
THE CITY OF ST CLAIR SHORES ORDAINS THAT ORDINANCE ACCUMULATION OF SNOW ICE RUBBISH ETC SHALL BE AMENDED AS FOLLOWS
Accumulation of snow ice rubbish etc prohibited
Sec
from said sidewalk a Each owner or occupant of any premises abutting a sidewalk shall remove all snow and ice substances and keep the same free from obstructions encroachments encumbrances filth rubbish and other likely to cause injury to any person
nor b No person shall deposit or place snow from private property on any public sidewalk street or rightofway shall any person deposit or place snow from public sidewalks onto public streets or rightsofway
traffic c No person shall deposit place shovel or plow snow in such a manner as to block passage of pedestrian on public sidewalks streets or rightsofway
to hinder or interfere with the ability to d No person shall deposit place shovel or plow snow in such a manner as see pedestrians or vehicular traffic In this regard snow shall not be deposited placed shoveled or plowed to exceed feet on any property
Chap eff Dec amend Eff Oct
Shall be amended as follows
Accumulation of snow ice rubbish etc prohibited
Purpose
During the winter months St Clair Shores residents including children walking to school and the physically all snow and challenged need to be able to safely use the public sidewalks and walkways This means that ice should be removed from the entire constructed width enabling people of all ages and physical conditions to have access to clean pedestrian walkways This ordinance is intended to provide for such safe passage the and to protect the general health safety and welfare of the St Clair Shores residents and those using public sidewalks and walkways
Obligations and prohibitions
and a Each owner or occupant of any premises abutting a sidewalk or walkway shall remove all snow ice from said sidewalk or walkway and keep the same free from obstructions encroachments encumbrances filth rubbish andor other substances which may cause injury to any person
b No person shall deposit or place snow from private property onto any public sidewalk public walkway street or rightofway nor shall any person deposit or place snow from any public sidewalk or walkway onto any public street or rightofway
to of c No person shall deposit place shovel or plow snow in such a manner so as block passage pedestrian traffic on public sidewalks public walkways streets or rightsofway
Page of City Council Meeting January REVIEW AND CONSIDERATION OF ADOPTION OF ORDINANCE AMENDMENT TO CHAPTER ACCUMULATION OF SNOW ICE RUBBISH ETC PROHIBITED contd
interfere with d No person shall deposit place shovel or plow snow in such a manner so as to hinder or shoveled the ability to see pedestrian or vehicular traffic Snow shall not be deposited placed or plowed in such a manner causing said snow to exceed four feet in height on any property
Violation declared to be a public nuisance
hazard to It is hereby determined that a violation of this ordinance will create an immediate health and safety of those using the public sidewalks and walkways within the City of St Clair Shores As such a violation this ordinance is hereby declared to be a public nuisance
Abatement of public nuisance
of St A violation of this ordinance having been declared to be a public nuisance may be abated by the City Clair Shores through its employees andlor contractors Such abatement may include but is not limited to the clearing of said sidewalks and walkwaysof snow ice obstructions encroachments encumbrances filth The shall take rubbish and other substances or materials creating the possibility of injury to any person City abatement action with respect to the accumulation of snow andor ice only when such has reached an accumulation depth of two inches or greater snow event
the Prior to the City or its contractor abating the nuisance with respect to snowice following provisions shall apply
shall the snow and Each owner or occupant of any premises abutting the sidewalk or walkway remove event shall ice from said sidewalk or walkway within hours of the City declaring a snow event A snow or be declared whenever snow or ice has reached an accumulation depth of two inches greater Only the City Manager or the Mayor may declare a snow event
a snow The City shall use its best efforts to inform its residents of the declaration of event however the owner the obligation to remove snow andor ice from the sidewalk or walkway is not dependent upon or occupant receiving actual notice of the snow event declaration
will leave written Fortyeight hours after the declaration of the snow event the City or its contractor is not cleared of snowicewithin notice at any property in violation stating that if the sidewalk or walkway administrative fee to twentyfour hours the City or its contractor will do so and assess the cost and of a sticker to be on or near the property owner andor occupant Written notice may be in the form placed the front door Notices to the front door or other written notice affixed to the property on or near commercial businesses shall be placed in an envelope placed on or near the front door
within In the event the owner or occupant has not removed the snowicefrom the sidewalk or walkway the twentyfour hours after the notice detailed in paragraph the City or its contractor may remove the or its snowice and assess the cost and administrative fee to the owneroccupant Upon City contractor abating the nuisance it shall provide notice to the owner or occupant in the same manner for detailed in paragraph above that the City has abated the nuisance and that the cost and assessment said abatement will be billed to the owneroccupant
Assessment against property owner andlor occupant
the The City of St Clair Shores shall have the right to assess all costs of said nuisance abatement against sidewalk which property owner andlor occupant of the property immediately abutting the or walkway upon sidewalk the nuisance exists Said assessment shall include but not be limited to the costs of clearing the which be from or walkway and an administrative fee of Sixty Five and Dollars may changed the costs time to time by resolution of City Council In the event the property owner or occupant fails to pay the of nuisance abatement and the administrative fee said costs and fees shall be assessed against property and placed upon the tax rolls of the City of St Clair Shores
General Notice
General Notice to property owners and occupants of this ordinance shall be given by the following
Page of City Council Meeting January REVIEW AND CONSIDERATION OF ADOPTION OF ORDINANCE AMENDMENT TO CHAPTER ACCUMULATION OF SNOW ICE RUBBISH ETC PROHIBITED contd
Publication of the ordinance in full in the Citys newsletter at least once in the fall and winter of each year
of circulation Publication of the ordinance in full at least one time per year in a newspaper general within the City
tax Notice of the obligations contained in this ordinance to be included with each water and bill during the fall and winter months
Publication of the obligations contained in this ordinance on the Cityswebsite
Appeal
occasioned Any person aggrieved by any provision of this ordinance may appeal any cost or assessment by of St the Citys abatement of nuisance to the City Manager Said appeal must be filed in writing with the City Clair Shores no later than twentyone days after the mailing of the costs and assessment to the property include a full the costs owner or occupant by the City of St Clair Shores The appeal must explanation why andlor assessment should not have been levied The City Manager shall have authority to determine all matters related to the appeal
Maintenance Board of Any person aggrieved by the decision of the City Manager may appeal to the Property than Appeals Arbitration Board Said appeal must be filed in writing with the City of St Clair Shores no later twentyone days after the decision of the City Manager has been provided to the appellant The decision of the Property Maintenance Board of Appeals Arbitration Board shall be final
Penalty
violation of this ordinance shall be A second violation of this ordinance is a civil infraction The penalty for a tiered as follows
owner For the first offense resulting in the City or its contractor abating the nuisance the property andlor occupant shall pay the cost of the abatement and the administrative fee
the cost of the abatement the For the second offense the property owner andor occupant shall pay maximum fee of and administrative fee and may be cited with a civil infraction ticket with a Fifty Dollars plus court costs
For the third and subsequent offense the property owner andlor occupant shall pay the cost of the of One Hundred and abatement the administrative fee and may be cited with a ticket with a maximum fee Dollars plus court costs
Any ordinance or parts of any ordinance in conflict with any provisions of this ordinance are hereby repealed This ordinance shall become effective upon publication by the City Clerk
This ordinance shall be published by posting the same in three public places within the City of St Clair Shores and the Clerk is hereby ordered to post the same upon the bulletin board in the Police Station Jefferson Avenue the Fire Hall Harper Avenue and the City Hall Jefferson Avenue
STATE OF MICHIGAN
ss COUNTY OF MACOMB
Clair We hereby certify that the ordinance is a true copy of an ordinance as enacted by the St foreoing Charter have been Shores City Council on the day of January and that the necessary provisions observed
Clerk Robert A Hison Mayor Mary A Kotowski City
Page of City Council Meeting January REVIEW AND CONSIDERATION OF ADOPTION OF ORDINANCE AMENDMENT TO CHAPTER ACCUMULATION OF SNOW ICE RUBBISH ETC PROHIBITED contd
I Mary A Kotowski City Clerk of the City of St Clair Shores hereby certify that the foregoing ordinance was published by posting true copies of the same in each of the following places Police Station Jefferson Avenue Fire Hall Harper Avenue and City Hall Jefferson Circle Drive on the t day of January
Mary A Kotowski City Clerk ord amendment eff January
Ayes All
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BIDSCONTRACTSPURCHASE ORDERS REQUEST TO AUTHORIZE AWARD LISTING FOR ARCHITECTURAL AND CONSTRUCTION MANAGEMENT SERVICES FOR NEIGHBORHOOD STABILIZATION PROGRAM NSP PROJECTS
the NSP Ms Koto noted that proposals were received on January to provide architectural services for the first time houses Staff was required to bid for services as a requirement of the grant The City advertised for on the MITNBidnet system With the aid of the system companies received notice of the RFQ companies were considered actually reviewed and downloaded the packet and submitted proposals Out of the qualified and are recommended to use at any given time
a of firm Each proposal was reviewed against a point checklist The checklist was more of a guide not set owned requirements for being considered In addition the City looked for local businesses women and minority from St Clair businesses high priority MSHDA requirement size of firms federal funding experience and distance Shores
be The City received million from MSHDA for the Neighborhood Stabilization Program All money is required to created The used by June so in order to expedite the spending of the money a list of architects has been If one of the architects will be assigned in the order listed each project as it becomes available for rehabilitation will be vendors is unable to fulfill the Citys request their name will be skipped and the next available vendor before contacted If a vendor is skipped the City reserves the right to request services of the remaining vendors is asking for skipped vendors services again The architects list is not an approved contractor list Each project required to be bid out separately for all rehabilitation work and the lowest fee architect got first on the list
Ms Koto stated Quinlan Associates is the St Clair Shores business Krieger Associates Interiors is the one women Architects has done owned business Hamilton Anderson Associates is the one minorityowned firm Stucky Vitale Shaffer and quality work in the City and the rest have great experience Sauriol Bohde Wagner Fusco Pappas the George G Hartman Architects Ms Koto added the City will approve all work and bidding will go through City
double the other Mr Rubino suggested taking off Fusco Shaffer Pappas because of their high fee almost ones
Mr Rubello inquired why funds were not received from the County Ms Koto responded that the federal government went to the state and used a formula and if a municipality was to receive less than million the money directly Block Grant communities would qualify to receive the grant directly from the state
the west border The target areas for the program are south of Mile Road from Jefferson to Floodplain properties homes and be able to sell can not be included in the program The goal of the program is to rehabilitate to bid them The architects job will be to oversee day to day operations of the rehab at the site and write specifications The bids will be submitted through MITN and the City will perform inspections and release permits
funds made available the The program can be revolved within months from the start of the program using through sale of the properties Ms Koto added that the architects fee is based on total construction cost
Page of City Council Meeting January REQUEST FROM CITY COUNCIL MEMBERS FOR REVIEW OF THE SNOW REMOVAL ORDINANCE AND POLICY
Mayor Hison stated that City Council held an August Study Session to discuss findings from other municipalities about the Snow Ordinance and proposed amendments The Mayors Advisory Panel met three times in October and drafted an amended Snow Ordinance for City Councils review and revisions if necessary
Mayor Hison noted that the proposed ordinance is complaint driven MAP researched twelve different hours The communities Some communities enforce the snow removal immediately some after or ordinance is amount of snow also varied between to inches of snow The problem with stating inches in the of that the south end might have less snow than the north end and how does the City determine the amount snow present Tagging properties can also be an issue The tags might not stay on the door banks that own vacant homes will not be notified and the City does not have enough manpower for tagging
Mr Ihrie discussed the amendments proposed to the Ordinance The amendment provides a preamble describes the obligations of each resident it declares a violation of this ordinance to be a public nuisance gives administrative fee of the right to the City or its contractor to abate the public nuisance and charge an explains how residents will be notified of the ordinance and describes the appeal and penalty process
A time period is not mentioned in the ordinance residents are required to continuously maintain their sidewalks In the past an internal policy was created to enforce the ordinance hours after the snow stopped falling If the issues there is no ordinance had a time frame provision it would create more conflicts As far as the billing ordinance that includes a billing time frame it should be an internal issue
residents and that Mr Rubino was concerned that the proposed amendments are not tailored to the complaints if the does not have the it took so long to present the changes to City Council Mr Rubino suggested that City for the contractor He manpower for tagging then it should have been included in the bid specifications ordinance recommended using an appeal board made up of residents and including guidelines in the
The prior and the proposed ordinance deal with all materials such as rubbish snow ice and leaves
Mr Rubello thanked MAP for taking the time to compile the draft but was not happy with the wording He would like inches and hour time frame included in the ordinance The penalty of a misdemeanor should be should be warned with removed and an appeal board should be farmed to hear residents In addition residents a first offense second offense and third offense
This is Mayor Hison clarified that the ordinance will not go back to the Mayors Advisory Panel for more drafting their final draft and it is up to Council to review and modify if necessary
but rather Ms Rusie pointed out that residents were not concerned with not knowing the ordinance being if the fine is notified when they are in violation of the ordinance She suggested reducing the administrative cost paid within a short time frame which will reduce future mailings and cost
would have to Mr Ihrie stated that it would be an unconstitutional provision to add complaint driven to the law it be an internal policy The City administration will have to use good judgment on the complaints
of all costs Mayor Hison added the administrative fee has been researched Mr Haney provided a breakdown is also associated with the violations of this ordinance and they were advised the cost is at least The cost finked to the amount of violations done and how soon residents respond
are in the Mr Rubello proposed using the Fence Arbitration Committee as an appeal board since they not busy Hison winter He inquired what happens in case snow falls and a new ordinance is not in effect Mayor there responded that the City has a current snow ordinance in effect which has not changed last year Last year and schools was a lot of snow more vacant homes and complaints from the Post Office
Ordinance Motion by Rubello seconded by Rubino to reject the proposed amendments to Accumulation of snow ice rubbish etc prohibited
Ayes All Nay Hison
City Council Meeting November Page of REQUEST FROM CITY COUNCIL MEMBERS FOR REVIEW OF THE SNOW REMOVAL ORDINANCE AND POLICY contd
Mr Rubino agreed that people who never shovel snow should be penalized but some people do not deserve being punished and had no recourse last year Mr Rubino suggested increasing the administrative fee for reoccurrences
Mr Frederick suggested forming asubcommittee to review the ordinance amendments further and bring back a new draft to the next City Council meeting He agreed with the inches and hour time frame keeping the ordinance complaint driven having a layered appeal process and not being able to bill a resident for a second instance unless the first instance was billed
Mayor Hison informed the audience of the Helping Hands Group at the Senior Center A liaison works to assist fair seniors in finding someone to remove their snow There are nineteen companies registered that provide pricing and nine volunteers that will help For more information call the Senior Center at
violation of the Mr Frederick recognized that last year the City gave back to banks that were in absolute snow ordinance A notice on the door will not solve the problem for vacant homes
Mayor Hison selected Mr Frederick Mr Rubello and Mr Rubino as asubcommittee to review the Snow Ordinance further and bring back a new draft before City Council
CONSENT AGENDA
Motion by Walby seconded by McFadyen to approve the Consent Agenda items a f as presented which include the following a Bills
November
is in To approve and release of checks in the amount of of the report that pages length and of the grand total amount of went to other taxing authorities b Fees
Roumell Lange PLC Ihrie OBrien
OBrien to To approve the above attorney payments to Roumell Lange PLC and Ihrie subject audit c Progress Payments
Galui Construction Company Inc Galui Construction Company Inc Tiseo Brothers Inc ProLine Asphalt Paving Corporation
To approve the above progress payment subject to audit d Approval of Minutes
To approve the following minutes
Minutes Meeting Date City Council November e Receive File Boards Commissions Committee Minutes
To receive and file the following minutes
City Council Meeting November Page of COUNCIL MEETING NOVEMBER
review ofthe AGENDA ITEM Request from City Council Members for Snow Removal Ordinance and Policy
the Advisory BACKGROUND At the direction ofCity Council Mayors tothe snow Panel met to review and prepare amendments removal ordinance for review
ATTACHIvIENTS Suggested ordinance amendments
PROPOSED Ordinance RESOLUTION Approve proposed amendments to Accumulation ofsnow icerubbish etc prohibited
PREPARED BY Sandy Wolny Code Enforcement Supervisor
MOTION BY SUPPORTED BY
voTE AYES
NAYES
ABSTAIN
ABSENT CITY OF ST CLAIR SHORES AMENDMENT TO ORDINANCE
Accumulation of snow ice rubbish etc prohibited
Sec
asidewalk shall remove all a Each owner or occupant ofany premises abutting the same free from obstructions snow and ice from said sidewalk and keep other substances to encroachments encumbrances filth rubbish and likely cause injury to any person
snow from on any public b No person shall deposit or place private property or snow sidewalk street or rightofway nor shall any person deposit place from public sidewalks onto public streets or rightsofway
shovel snow in such a manner as to c No person shall deposit place or plow on streets or rightsof block passage ofpedestrian traffic public sidewalks way
snow in such a manner as to d No person shall deposit place shovel or plow vehicular traffic In hinder or interfere with the ability to see pedestrians or shoveled or plowed to this regard snow shall not be deposited placed exceed feet on any properly
Chap eta Dce amend Eff Oct
Shall be amended as follows
Accumulation of snow ice rubbish etc prohibited
Purpose
residents children During the winter months many St Clair Shores including to be able to use the walking to school and the physically challenged need safely be removed from the public sidewalks This means that all snow and ice should conditions tohave entire constructed width enabling people ofall ages and physical is intended toprovide for such access to clean pedestrian walkways This ordinance and welfare of the St Clair safe passage and to protect the general health safety Shores residents and those using the public walkways Obligations and prohibitions
a sidewalk or walkway a Each owner or accupant ofany premises abutting or and keep the shall remove all snow and ice from said sidewalk walkway encumbrances filth rubbish same flee from obstructions encroachments andor other substances which may cause injury to any person
from onto any Public b No person shall deposit orplace snow private property sidewalk public walkway street orrightofway nor shall anyPersondePosrt or onto street or or piece snowfrom any public sidewalk walkway any public rightof way
amanner so as to shovel or snow in such c No person shall deposit place plow sidewalks walkways block passage of pedestrian traffic on public public streets or rightsofway
amanner so as to shovel or snow in such d No person shall deposit place plow or vehicular traffic Snow hinder or interfere with the ability tosee pedestrian in a manner shall not bedeposited placed shoveled or plowed such causing said snow to exceed four feet in height onany property
Violation declared to be a public nuisance
will create an immetiate It is hereby determined that a violation ofthis ordinance within the City ofSt health and safety hazard to those using the public walkways is declared to be a Clair Shores As such a violation ofthis ordinance hereby public nuisance
Abatement ofpublic nuisance
be A violation ofthis ordinance having been declared to be a public auisance may andor contractors abated by the City of St Clair Shores through its employees the ofsaid sidewalks and Such abatement may include but not limited to clearing encumbrances filth rubbish walkways of snow ice obstructions encroachments of to anyperson and other substances or materials creating the possibility injury
Assessment against property owner andor occupant
all costs of said nuisance The City ofSt Clair Shores shall have the right to assess the abatement against the property owner andor occupaat of properly immediately nuisance exists Said assessment abutting the sidewalk or walkway uponwhich the the sidewalk or and shall include but notbelimited to the costs ofclearing walkway In the event the as administrative fee of one hundrl dollars property abatementand the administratve owner or occupant fails topay the costs ofnuisance the tax fee said costs and fees shall be assessed against the property and placed upon rolls of the City ofSt Clair Shores Notice
ordinance shall be the Notice to property owners and ofthis given by following
at least Publication ofthe ordinance in full is the Citys newsletter once in the fall and winter ofeach year
one time in a Publication of the ordinance in full at least per year within the newspaper ofgeneral circulation City
included Notice ofthe obligations contained in this ordinance to be winter months with each water and tax bill during the fall and
the Publication of the obligations contained in this ordinance on Cityswebsite
Appeal
ordinance anycost or Any person aggrieved by any provision of this may appeal Said assessment occasioned by the Citysabatementof nuisance tothe City Manager later than appeal must be filedin writing with the City ofSL Clair Shores no days the after the mailing ofthe costs and assessment to the property owner or occupantby the costs City of St Clair Shores The appeal must include a full explanation why have finial andor assessment should nothave been levied The City Manager shall her decision shall be authority to determine all matters related tothe appeal aad his or final
Penalty
a fineof tofive Violation ofthis ordinance shall be a misdemeanor punishable by up hundred dollars andor ninety days in jail WASTE MANAGEMENT PRESENTATION BY PAT GREVE Contd
every classroom Sometimes Waste Management would receive a rebate for the materials that they collect from the schools but by offering this free service to the schools it is cutting down on what the schools have to pay for waste pickup He thinks the students are actively participating because they are informed of how good it is for the environment and the students may be getting class credits Mr Greve thinks this will correlate to students recycling at home which is great for the community
Mayor Hison stated that he is glad fuel prices are going down and is giving us in savings a year this in year He said recycling is great for the environment and is glad Waste Management is encouraging recycling the community He commended Mr Greve and his staff on a job well done
formula that is used the Mr Rubello stated it seems like there would be a larger amount in savings but in the Rubello asked Mr gasoline was only of the entire formula which reflects a savings of Mr Shores could Greve if there are any recycling programs that other communities are partaking in that St Clair benefit from
Mr Greve said the Recyclable Bank Program that Waste Management offers gives rewards or discount coupons record of how based on the amount of recycling that is done by one home or business The system keeps a many times that home or businesss cart is dumped into the truck and how many times the truck is dumped
Mr Rubello asked Mr Greve to discuss the size limits of waste cans and bags He asked if Mr Greve would look into free waste audits and give City Council more information on it at a later date
Mr Greve stated athirtytwo gallon container and sixty pounds is the maximum allowed He will check into free waste audits to see what is available and bring his findings back to City Council
for Mr Walby questioned if our new base rate is when Waste Management recalculates the formula Mr Greve replied that this is correct
Mr Frederick noted the fuel surcharge being discussed was diesel fuel Mr Greve replied that is correct
Mr Greve said that the large brush program started late in the year so there were one hundred fortyfive people the that used the program from September to October of and four hundred ten people have used program so far this year
DISCUSSION ON ORDINANCE AND POLICY FOR SNOW
Mayor Hison acknowledged that this meeting was scheduled as a followup regarding the current ordinance language pertaining to snow maintenance on the sidewalks We have an internal policy that residents had thirty discussion is to allow Council six hours after the snowfall to clear the snow on the sidewalks The purpose of this to their to comment on the ordinances and policy and then we will allow the audience express feelings
Mr Rayes recited the charter and ordinance that are used to enforce the current policy Sidewalks snow ice obstructions removal and Accumulation of snow ice rubbish etc prohibited
Sidewalks snow ice obstructions removal owners filth and Sec The Council may by ordinance require property to remove snow ice other obstruction from the sidewalks adjacent to their respective properties and in event of the such work and failure of any person to do so such ordinance may provide that the city may perform as charge the cost thereof to such property owner and to assess him and his property therefore in this charter provided char eff Jan
Accumulation of snow ice rubbish etc prohibited Sec all and ice from a Each owner or occupant of any premises abutting a sidewalk shall remove snow said sidewalk and keep the same free from obstructions encroachments encumbrances filth rubbish and other substances likely to cause injury to any person b No person shall deposit or place snow from private property on any public sidewalk street or right ofway nor shall any person deposit or place snow from public sidewalks onto public streets or rightsofway
City Council Study Session August Page of DISCUSSION ON ORDINANCE AND POLICY FOR SNOW Contdl
of c No person shall deposit place shovel or plow snow in such a manner as to block passage pedestrian traffic on public sidewalks streets or rightsofway d No person shall deposit place shovel or plow snow in such a manner as to hinder or interfere with the ability to see pedestrian or vehicular traffic In this regard snow shall not be deposited placed shoveled or plowed to exceed feet on any property chap eff Dec amend eff Oct
Mr Rayes noted that there are deficiencies in this ordinance compared with the weed ordinance which defines notification the fee structure and the administration fees
Mayor Hison noted that Ordinance has been in effect since December was only amended once on October and the original charter provision has been in place since This past winter was an resident unusually heavy snow fall where there were snow removal concerns with many vacant homes The complaints on sidewals not cleared post office complaints and school complaints for student paths Citys could have responsibility is to enforce the ordinance A violation of this ordinance is a civil infraction and a ticket been issued The City chose instead to have a contract vendor clear the walkways and charged the cost to the property owners
City Administration has worked through a process that will allow for invoices to go out timely in the future so that residents will not experience the delays in billing that occurred last winter and their possible assumption a neighbor or their landscaper shoveled
A review of other municipalities ordinance enforcement notification provisions and cost if they clear walkways hours and was reviewed Our thirtysix hours to clear was longer than others with a twelve to twentyfour period some tag a notice and others do not those that enforce do charge an administration fee
Discussion on amendments to this ordinance to define when the residents must have their walkways shoveled definition of the fee to charge like the weed ordinance contractor fee and administration cost and what source to base the number of hours from snow fall start
It was noted that the It was noted that many could not recall a past winter where this was such a problem school due to bus route excessive snow fall increase in the number of vacant homes more students walking to could not remember in the being shortened all had an effect on this process last winter It was noted Council past ten years the City going into the neighborhoods to shovel walkways
A door notice to be placed first requesting immediate action was considered No changes to the existing office criteria of when ordinance are needed as this was an unusual winter was discussed Review of the post Office had some they would not deliver mail was requested It was also noted that the Post complaints were front discrepancies as they were noting safety issues for their staff and then the carriers walking across lawns with more snow accumulations than the sidewalks
considered when Questions that were raised were How can the Citys enforcement policy be discriminatory with Post Office snow covered sidewalks were complaint driven What were other municipalities doing ticket complaints Do we really want to deputize a contractors employee to go into the neighborhoods to violators
number of Administration was asked to provide Council with the number of repeat offenders complaints filed number of residential homes shoveled and an estimated cost to tag with a notice to shovel Items to be enforce the considered are clarification in the ordinance on the number of inches that the City would shoveling counted from There was number of hours to shovel by and what source the time limit to shovel will be the streets if we or consideration of allowing twentyfouror thirtysix hours after the City completes cleaning tag continue no tagging
the Mr Ihrie noted the City should be concerned with selective enforcement items raised City Charter gives City make a law the right to maintain sidewalks and keep them clear The City needs to make a decision if it wants to to keep its sidewalks clear In the past years previous Council enacted this City law
enforcement This Also of concern is that complaint generated enforcement only could be considered selective down the could lead to one neighbor on the block shoveled by the City contractor and not the other neighbor a a certain block with no complaint filed When the City has limited resources staffing and funding program We would then number would get cited and a certain number would not if we go to complaint driven only open ourselves up to selective enforcement
City Council Study Session August Page of DISCUSSION ON ORDINANCE AND POLICY FOR SNOW Contd
The reason no notice was required the past City Council who enacted this ordinance did not put this ordinance into the nuisance ordinance section but put it into Section with a section heading of Accumulation of not snow ice rubbish etc prohibited The previous Council felt health and safety issuesconcerns and nuisance ordinance were the concern and is why this existing ordinance does not require a notice The law stated that it is noted the ordinance itself is the notice for an ordinance for health and safety issues It was on back of the tax bills
It was noted that communities to the north of St Clair Shores have more motorized postal routes and it is hard to on compare township services to a Citys Two of the local school districts thanked the City for the enforcement student routes to schools
Grosse Staff was also asked to provide estimated costs for sidewalk blowers for the City to clean the sidewalks Pointe cleans residential sidewalks so find out their cost and triple for our size
were Mayor Hison stated he would open the audience participation here and he knew there residents waiting to speak on this issue and then return the item to Council
AUDIENCE PARTICIPATION
Jim Garvin Playview explained his suggestions for improving the policy He believes that accurate records should be kept and residents should be able to discuss their concerns about mistakes in documentation and and thinks the records with a tribunal or appeal board He believes that Council and City staff have been fair fairness should continue
Beverly Aron Jefferson was upset because the plow came through and left a big pile of snow at the end for residents to clear the of her driveway on several occasions She thinks that thirtysix hours is enough time sidewalks She stated that the area at Lake Ct and Louis is never clear for passage
Sue Jesion Raymond said she would like to see people continue to keep the standards high She thinks that the St Clair Shores newspaper should have an issue in November with the guidelines She doesntfeel that there has been effective communication and asked if a notice can be sent to the banks that own the vacant homes
Candice Rusie N Rosedale Ct said there should be an ordinance of accurate record keeping Notices should be put on doors She believes that a timeline should be put into effect
that the Jim Goodfellow Lakeland asked what the Citys policy on plowing the streets is He feels policy should be for the residents to have twentyfourto thirtysix hours after the City has plowed the streets to shovel their sidewalk
Kelly Vandermolen Parkside said that approximately bills were sent out this winter She feels attention to her discriminated against because she has a foreclosed home on her street and feels that this brings street and feels that the other homes will most likely be ticketed when the vacant home is being ticketed She sidewalk was upset because at one time there was eight inches of snow on her street and the City shoveled her and issued her a bill She said for the City to put the reminder on the water bills instead of the tax bills because they are more frequent
Greg Breakey Parkside agrees that having an ordinance will help keep the sidewalks clear because a time will there are many more vacant homes than in the past He works different shifts and feels that longer give the residents a chance to clear the sidewalk
Duane Michno Ardmore Park Dr believes that thirtysix hours is a reasonable timeline Putting notices If is done the on doors is an issue because some people may claim that they never received the notice nothing situation will get worse
Mayor Hison stated that a listing of the comments and suggestions this evening has been compiled and they will be provided to the MAP Committee This committee will take all the information and make a policy andor ordinance amendment recommendations to be brought back to the City Council shortly after the November Election for the Council elect to act on
After listening to residents this winter and this evening the main issues of concern were that residents felt there was a lack of notice even though the ordinance has been in place many years the dollar amount charged would concerns over the contractors records a consistent measure in place number of inches when the City
City Council Study Session August Page of STUDY SESSION MEETING MAYOR AND CITY COUNCIL
AGENDA ITEM Review of Commercial ParkingSignage concerns
BACKGROUND Mayor and members of City Council have requested that the existing Commercial ParkingSignage ordinances be evaluated and possibly revised Attached are copies of the current ordinances for review
ENCLOSURES Garage Private Definitions B Local Business District Commercial vehicles parking night time restriction Prohibited Signs Sec B
Reviewed by Christopher R Rayes Community Services Director Rayes Chris
From Koto Liz Sent Tuesday January AM To Rayes Chris Subject Commercial Vehicle Language
Definitions
number GARAGE PRIVATE An accessory buildingforparking or storage of not more than that of In vehicles as may be required in connection with the permitted use of the principal building residential areas the storage ofnot more than one commercial vehicle ofrated capacity not exceeding threefourths ton is permitted
Liz Koto AICP City Planner Jefferson Circle Drive P
F wwwhavenuenet B Local Business District
Intent
Sec B Local Business Districts are intended to provide for the dayto convenience shopping and service needs of residents in adjacent or nearby neighborhoods B districts should be located as close as possible to the residential areas they serve tt is intended that only lowintensity uses which produce low volumes of traffic and low noise levels be permitted in the B district Furthermore B uses should be developed at a relatively small scale so as to be compatible with the adjacent or nearby residential uses The City of St Clair Shores enforces with Council the following business hours am to amwhich can be modified City approval
The following regulations shall apply in all B districts and no building structure or premises except as otherwise provided in this Ordinance shall be erected altered or used except for one or more of the following specified uses
chap eff Mar amended by ord eff Aug further amend eff Apr
Principal uses permitted
Sec
Any generally recognized retail business which supplies commodities on the premises for persons residing in adjacent residential areas such as groceries meats dairy and or hardware products baked goods or other foods drugs dry goods notions
Personal service establishment which performs services on the premises such as but not limited to repair shop watches radio television shoe etc tailor shops beauty parlors or barber shops photographic studios and selfservice laundries
Dry cleaning establishments or pickup stations dealing directly with consumer Central dry cleaning plants serving more than one retail outlet shall be prohibited
Business establishment which perform services on the premises such as but not limited to banks banks including drivethrough loan companies insurance offices and real estate offices
Professional services including the following medical clinics out patient only and offices of doctors dentists osteopaths and similar or allied professions Post office and similar governmental office buildings service persons living in the adjacent residential area
Other uses similar to the above uses
Child daycare centers
Restaurant or other place serving food or beverages provided that all food and beverage is purchased and consumed within the interior
The office or showroom and exterior storage for an establishment of a plumber heating repairmen or similar activity when such use serves primarily adjacent residential areas and is not intended to include the facilities of a major contractor or wholesale supplier All activities including storage must be conducted within a completely enclosed structure and shall not constitute a nuisance in terms of noise fumes odors traffic movement or land use development patterns and undesirable development
Veterinary hospitals or clinics for small animals subject to the following conditions
a All activities are conducted within a totally enclosed main building
b Any areas ofthe building designed to accommodate animals shall be sound proof
c There shall be no overnight boarding of animals except those requiring extended care after surgery serious illness or accidents
d There shall be no cremation of animals on site
chap eff Mar amended by ord eff Aug further amend eff Apr
GENERAL REQUIREMENTS
Sec
All business establishments shall be retail or service establishments dealing directly with consumers All goods produced on the premises shall be sold at retail on the premises where produced All business servicing processing or storage except for offstreet parking or loading shall be conducted within a completely enclosed building except for the sale and storage or propane tanks
Tanks no larger than pound capacity shall be permitted Tanks shall be displayed in a secured cage holding no more than twelve tanks
b An application indicating the proposed location of the storage container must be filed and approved prior to installation
the c Storage of propane tanks must meet all other applicable codes adopted by City
chap eff March amended by ord eff Aug amend eff Aug further amend eff April
SPECIAL LAND USES
Sec The following uses shall be permitted as special land uses in the B Local Business District subject to the standards and requirements set forth herein and subject to the standards and approval requirements set forth in Section
Publicly owned buildings public utility buildings telephone exchange buildings electric but transformer stations and substations gas regulator stations with service yards without storage yards water and sewage pumping stations
Mortuary establishments including required caretakers apartment subject to the following conditions
a All official vehicles of mortuary or funeral homes plus one space for each caretaker family on the premises shall be provided for as offstreet parking spaces The offstreet parking herein required shall be in excess of the requirements of ARTICLE XIX GENERAL PROVISIONS
on b Ingress and egress shall be so provided as not to conflict with the traffic adjacent residential streets
c The funeral procession shall be formed so as to line up on site or within offstreet parking areas servicing the mortuary or funeral homes Adequate land and site plan layout shall therefore be accomplished so as not to require residential street space for the forming of the funeral procession
d All activity extending beyond the walls of the mortuary or funeral home shall be screened from visible view of adjacent residential districts e Whenever a caretakers residence is included as a part of the principal structure said structure shall be permitted to be two Z stories or thirty feet in height Whenever the structure is designed to be two stories in height it shall be so placed on the lot or parcel as not to be nearer to a residential district than thirtyfive feet
Auto Repair Center for the light repair and service of automotive vehicles but not including steam cleaning or undercoating vehicle body repair painting tire recapping engine rebuilding auto dismantling upholstery auto glass work and other such activities whose external effects would adversely extend beyond the property line Subject to the following
those serviced a No outside storage of nonlicensed vehicles or vehicles other than being or repaired is allowed b The minimum lot area shall be tenthousand square feet with a minimum frontage of at least onehundred feet along every abutting major andor secondary thoroughfare c All lighting shall be shielded from adjacent residential districts d No painted wall signs are allowed e Twentyfoot setbacks shall be required wherever building entrances or exists for vehicles face street frontages
f All outdoor vehicular storage areas shall be provided with a permanent durable and dustless surface and shall be graded and drained so as to dispose of all surface water accumulated within the area
g There shall be no sale of gasoline
h The Planning Commission in reviewing proposals shall be concerned with the following details particularly in relation to conversion of existing structures to Auto Repair Centers
Architectural elevations as related to surrounding development
Building material
i There shall be a minimum customer waiting roam area of at least fifteen square feet per service bay
Dog Kennels Drivethroughs
chap eff March amended by ord eff Aug further amend eff April
AREA AND BULK REQUIREMENTS
Sec See ARTICLE XVIII SCHEDULE OF REGULATIONS limiting the height and bulk of buildings the minimum size of lot by permitted land use and providing minimum yard setback requirements
Uses permitted in this district shall also be subject to the requirements for site plan review Section parking Section loading Section and signs Section Commercial vehicles parking night time restriction
Sec B
A It shall be unlawful to park any commercial vehicle or equipment on any street in the City for a period of longer than minutes between the hours of am and am of the same day The Chief of Police for good cause may grant special parking permits permitting parking of commercial vehicles or equipment during the above hours provided each permit is granted for a definite period of time
B Public Property No person shall park or store any commercial vehicle or commercial limited equipment on public property located in any zoning district including but not to public in streets rightsofway bike paths green belts and planting areas except as allowed subparagraph E below
C Residential District No person shall park or store any commercial vehicle or commercial equipment on private property in any residential district except as allowed in subparagraph E below Provided however that such parking of a commercial vehicle shall be permitted in a residential district as is reasonably necessary for the driver andor occupant to attend to personal business for a period not to exceed minutes
D NonResidential Districts No person shall park or store any commercial vehicle or commercial equipment on private property in any nonresidential district except as is allowed in subparagraph E below or unless such vehicle or equipment is parked or stored in relation to a permitted principle or accessory use of the property In such event parking or storage must comply with all other City codes and ordinances
E Exception The parking or storage of commercial vehicles or commercial equipment shall be allowed in any zoning district where such parking or storage is limited to vehicles or equipment engaged in the performance of a service on the adjacent or underlying property for the period of time reasonably necessary to complete the service
F Additional Prohibitions and Requirements
No trailers in excess of feet in length used for the carrying or storage of commercial material or equipment shall be allowed unless such trailers are completely enclosed such that no material or equipment is visible from the exterior of the trailer
Commercial vehicles which are permitted pursuant to the provisions of this ordinance shall be maintained in a manner free from excessive mud tar or other substances which may cause an offensive odor or be unsightly
Limousines shall be considered commercial vehicles and shall be subject to the prohibitions of this ordinance
Vehicles commonly referred to as tow trucks dump trucks box trucks step vans stake trucks tractors or tractortrailers shall be subject to the prohibitions of this ordinance regardless of their gross vehicle weight any public thoroughfare
Prohibited vehicles as described in this ordinance shall be permitted if parked and stored in a completely enclosed garage
No person shall park any vehicle on any residential street within the City of St Clair Shores between the hours of am and am and no commercial vehicle or
on equipment shall be parked on any residential street except as allowed above any Saturday Sunday or holiday except that the Chief of Police for good cause may grant a special parking permit allowing the parking of such vehicles or equipment between the hours of am and am during the above prohibited hours and days provided however that each permit is granted for a definite period of time
G The Chief of Police or his designee shall be authorized to grant hardship permits relieving a person from the requirements of this ordinance provided such permit shall not unduly negatively effect the surrounding residential area
chap eff Jan amend eff Dec further amend eff April D
Parking over fortyeight hours
Sec B Continuous parking of a vehicle on the street for a period of fortyeight hours is hereby prohibited and such vehicle may be impounded by the police
chap eff Jan
Trucks tractors trailers through streets routes
Sec
The following streets are designated as through streets for all motor trucks tractors and trailers and tractors and semitrailers
a That part of Marter Road extending in an easterly and westerly direction Nine Mile Road Ten Mile Road Stephens Avenue between Little Mack Avenue and the westerly boundary of the city
b Frazho Road between Little Mack Avenue and the westerly boundary of the city
c Eleven Mile Martin Twelve Mile amp Thirteen Mile Roads Masonic Boulevard Jefferson Avenue amp Greater Mack Avenue from Ten Mile Road to the southerly corporate limits of
the City Eight Mile and Fourteen Mile Roads from Harper west to the corporate
City limits d Harper Avenue Little Mack Avenue and
Beaconsfield AvenueeNine Mack Drive and
Cavalier Drive No motor truck tractor and trailer or tractorand semi trailer shall use of the city other than those enumerated in subsection of this section except for the purpose of making business stops Such business stops shall be approached from the nearest public thoroughfare designated for through traffic chap eff Jan amend eff Dec further amend eff Apr General limitations and provisions
Sec
B
Prohibited signs The following signs shall not be permitted or erected in any district
Signs which have flashing blinking or moving lights or expose incandescent light bulbs This shall include strobe lights which are wholly located inside a building which are visible to the public outside the premises and are intended to attract the attention of persons not on the premises
Cloth and banner signs pennants spinners and paper festoon signs except as permitted in Section Gherein
String lights used for commercial purposes other than Christmas or other decorations
mechanical Any sign which has any visible moving parts visible revolving parts visible movement of any description or other apparent visible movement achieved by electrical electronic or mechanical means including intermittent electrical pulsations or by action of normal wind current except time temperature and stock market signs as provided in Section and as provided in Section J
Any sign or sign structure which is structurally unsafe or constitutes a hazard to safety or health by reason of inadequate maintenance dilapidation or abandonment or is not kept in good repair or is capable of causing electrical shock to persons likely to come in contact with it
Any sign which obstructs a window door or other opening that could be used for fire escape
Any sign which makes use of the words Stop Look or Danger or any other words phrases symbols or characters in such a manner as to interfere with mislead or confuse traffic
Any sign or other advertising structure containing obscene indecent or immoral matter
Any sign unlawfully installed erected or maintained Any sign now or hereafter existing which no longer advertises a bona fide business conducted or product sold
Any sign attached to a standpipe gutter drain or fire escape or any sign erected so as to impair access to a roof
Any sign that would project above the parapet line of any roof except as permitted in Section J and as permitted with ground or freestanding signs
Projecting or overhanging signs except as defined in Section Land of the permitted wall signs which may project up to twelve inches from the face wall
Any sign which is attached to a tree fence or utility pole
Portable or temporary signs except as specifically provided for in this Ordinance
Signs painted on or attached to a parked vehicle truck trailer or van which is being This used principally for advertising purposes rather than for transportation purposes restriction shall not apply to permitted temporary truckload sales
Roof signs
Any other sign not specifically authorized by this Ordinance
Signs on street furniture such as benches newspaper stands and trash receptacles STUDY SESSION MEETING
MAYOR AND CITY COUNCIL
AGENDA ITEM Blight Enforcement Procedures
BACKGROUND Attached are two flow charts that give the general outline on how Code Enforcement and blight cases are processed through the department
ENCLOSURES InspectionCitation Procedures BlightDemo Chart Sample Notice
Reviewed by Christopher R Rayes Community Services Director INSPECTIONCITATION PROCEDURES
INSPECTIONSNOVS Complaint received schedule inspection for next business day If violations are found a notice of violation is issued Schedule a follow up inspection for approximately ten days later If complied close If not complied a final notice of violation will be issued Schedule a follow up inspection for seven to days later If complied close If not complied issue citation
CITATIONS
Once NOV and FNOV have been issued and the owner has failed to comply a citation will be issued Write ticket in UD program and print Copy the CIMISD language onto back of the ticket In BSA write Notice to Defendant letter and mail to defendant
Forward to City Attorney to process for court Include copy of citation Assessing record card and backup documentation
Court will schedule court date and notify owner
COPAPLAINT RECEIVED INSPECTION SCHEDULED
FOLOw UP INSPECTION ISSUE NOV YES VIOTIOPJS NO tLOSc m
COMPLIED NO ISSUE FINALNOV COMPLIED YES CI tiSF
YES
NO ISSUE CITATION FFILT CITATION LETTER NOTICE t TO DEFENDANT CLOSE
FORWARD TO CITY ATTY TO P OltSS FOK GURT AN COPY OF CITATION AND RECORD CARD PRINTED FROfvI ASSESSING AND BACKUP DOCUMENTATION COURT WILL SCHEDULE HEARING NOTIFY BLIGHTDEMO CHART
BLIGHTPROCEDURE
EXTERIOR INSPECTION INITIATEG BASED ON COMPLAINT I e
NOTICE SENT TO PROPERTY OWNER TO REPAIR OR DEMOLISH
Eh h
OPPORTUNITY TO MEET WITH PROPERTY
OWNER TO FEIEW ISSUESPROPERTY
s
CITY MAKES EVALUATION ON HOW TO PROCEED WITH PEOERTY r
FILE LIS PENDIS AND FILE SUIT City of St Clair Shores Jefferson Circle Drive St Clair Shores MI Phone Fax wwwstclairshoresnet
Mayor Council Members Robert A Hison Ronald J Frederick ProTem Mayor Beverly A McFadyen Kip C Walby David J Rubello City Manager Peter A Rubino Benjamin M Hughes Candice B Rusie
April
RE
Dear Sir
Please be advised that on April an inspection of the above property was made and the house is in a state of disrepair and must be demolished or brought up to minimum code
A visual inspection revealed the following known and obvious violations This does not mean that other violations may not exist and this list is not intended to be exhaustive of all violations
on site
Uncorrected All sidewalks walkways and driveways shall be maintained free from hazards A Install driveway
Uncorrected B Repair patio
Uncorrected Maintain the exterior of all structures in good repair structurally sound and sanitary A Properly install roof sheathing
Uncorrected
B Install proper skirting around entire crawl space
Uncorrected C Repair soffit
Uncorrected Every habitable space shall contain at least two separate and remote outlets
Uncorrected Every laundry area shall have one grounded type receptacle or a receptacle with GFCI protection
Uncorrected
All new receptacles installed on kitchen counters within of sink in bathrooms garages basements or outdoors shall be provided with GFCI protection
Uncorrected Provide all entrances and exits with illumination of the exterior
Uncorrected
AJ Install a new amp service minimum
Uncorrected Fire rated assemblies and openings shall be maintained in compliance with the Michigan Building Codes A Drywall
Uncorrected Smoke alarms shall be installed and maintained in the following areas Outside each separate sleeping area Each room used for sleeping Each story within the dwelling unit Minimum year battery required
Property owners are required to maintain their property under the International Code Council International Property Maintenance Code edition and accumulative supplements and Appendix J of the Michigan Residential Building Code edition and accumulative supplements and City of St Clair Shores Charter General Zoning Ordinances Copies available for review or purchase in the Community Development Department
You are hereby notified that you have until May to secure a permit and days thereafter to have house demolished or brought up to minimum code remove all debris from site
Under Section of the ICC IPMC it is unlawful for an owner who has received a violation notice to sell or transfer to another the property in violation without first providing a true copy of the notice of violations to the buyer or transferee and providing the Community Development Department with a written notarized statement accepting full responsibility for the repair or demolition of said property Section of the ICC edition of the International Property Maintenance Code provides that any person affected by determination of a code violation shall have the right to file an appeal Should you wish to file an appeal applications are available during regular business hours at the St Clair Shores Community Development Department Please call for additional information
If your income falls under the CDBG requirements the City of St Clair Shores may be able to assist you under the CDBG program
Before repair of any of the above listed violations except for debris clean up would be permitted an inspection of the entire premises would be required and permits would have to be obtained Permits would only be issued if assuming the conditions of and on the premises are not so substandard as to necessitate demolition
Sincerely
CITY OF ST CLAIR SHORES
Glenn Sexton Building Official Community Development Department
GScf
cc file CITY COUNCIL STUDY SESSION JANUARY
Grants AGENDA ITEM Request to proceed for potential
Letter from ENCLOSURES Memorandum to City Manager CarlisleWortman Associates Inc and Memorandum from Michigan Department of Natural Resources
CarlislelWortman BACKGROUND Proposal of Services from Associates Inc for DNR Grant submittal
PROPOSED and Recreation to RESOLUTION Request approval for Parks proceed with Grant Application
Director of Parks and Recreation Prepared by Greg Esler Memo
To Mike Smith
From Greg Esler Director of Parks and Recreation
Date January
Subject Potential Grant Applications
the Recreation Master Plan The In and Council voted unanimously to approve Mayor are for which Master Plan is intended to meet state standards community recreation planning for necessary to gain eligibility grant programs
has met with Lucie Fortin from CariisleWortman Over the past several months our staff We have considered projects at Associates Inc to discuss grant opportunities only possible a are money used at resident locations otherthan our waterfront parks As you aware any grant status of that location only facility would jeopardize the resident only
from with CariisleNVortman and The below derived meetings potential projects suggested as the to be rewarded grants Recreation Staff follow necessary criteria increasing opportunity ideas are and not requests indicated by CariisleNVortman These project suggestions is A for this grant The Natural Resources Trust Fund potential project suggested Michigan and our for our softball diamond Diamond D additional lighting at Kyte Monroe Sports Complex that do not have Additional soccer fields these fields are the only ones lighting two Currently and both baseball and soccer for several years for this location has been on the wish list for lighting and has a minimum award of is identified in our Recreation Master Ptan This grant The estimated cost for this maximum with a minimum contributing match project and installation costs of approximately would be for lighting and equipment additional ffthis were pursed we would for a total project cost ofapproximately project to meet the matching funding requirement expect baseball and soccer contributions for this grant is the The Land and Water Conservation Fund A potential project suggested This the Monroe Complex grant development of a skate park to be located within Kyte Sporting maximum with a minimum contributing has a minimum award of and Two facilitate contributions for this project years match A skate group has been formed to park homes to contribute Council escrowed from the sale of HUD ago in a faith gesture good not cement and The estimated cost for skate construction including to a skate park project park skate to raise the were we expect the park group help fencing is If this project pursued funds The skate park group additional funds that would be needed to meet the matching of the cementand fencing for the project also indicated they would pursue the donation for this is renovating The Recreation Passport Grant Fund A potential project suggested grant diamonds are located on the basebalUsoftballfietds at Park Chippewa basebalUsoftball Chippewa and This has a minimum award of the Macomb County Drain Commission property grant The total cost maximum with a minimum contributing match estimated project oftwo basebalUsoftball diamonds would be The project would include the renovation also be included The two baseball New benches backstops and field drainage would fencing were location for Ifthis project associations have advocated for improvements at this many years to us meet the matching funding requirement pursued we expect the baseball associations help
what would be a strong Important points to consider when discussing these grant opportunities potential project
benefit How many people will the project
Is the project listed in the master plan will chances for grant reward Contributing more than the minimum match improve your reward will chances for grant Requesting less than the maximum amount improve your the second time around Sometimes project are denied but approved
Page S Main Street Ste l dCARLISE WORTMAN Ann Arbor MI Fax
December
Greg Esler Director Department of Parks and Recreation City ofSt Clair Shores Stephens St Clair Shores MI
RE Proposal of Services DNR Grant Preparation Fee
Dear Greg
of services to prepare a At your request CarlisleWortman Associates is pleased to submit a proposal St This could include a Land and potential of three DNR grant applications for the City of Clair Shores Monroe a Recreation Water Conservation Fund grant for the development of a skate park at Kyte Park Drain Commissioner Passport grant for the renovation of baseball fields on Macomb County property for of field at and a Michigan Natural Resources Trust Fund grant the renovation sports lighting Kyte fee work will be based upon our Monroe Park Since the scope of the work is still evolving our for this At this time we normal hourly rate Principal hour Landscape ArchitectPlanner hour and we we estimate an overall fee not to exceed to If when reach that amount suggest reevaluating the need of additional services
deadline should be While the forms Based on previous years the next DNR grant submittal April we can the same and application package are usually made available beginning in February expect forms as in years past
The scope of the work will include
to establish A meeting with the Grants Management staff at the onset of the project project eligibility and probability of success if possible items A meeting with St Clair Shores staff to establish park improvement scope potential construction costs and project funding staff Site visits and additional meetings with Parks and Recreation Department
Discussion with vendors and staff regarding scope of projects base Preparation of a site development plans meeting MDNR requirements with map information from the City andor Macomb County Preparation of other necessary graphics including project location maps and property boundary maps Preparation ofapplication narratives
David Richard K Carlisle President R Donald Wortman Vice President Douglas J Lewan Principal John L Enos Principal Scurto Prirnipai Benjamin R Carlisle Associate Sally M Elmiger Associate Brian Oppmann Associate E
assistance from Preparation of the Notice of Intent and Document of Site Control forms with City staffattorney assistance from City Preparation of notice of public hearing and a City Council resolution with Clerks office Attendance to the City Council pubfic hearing and meeting needed documents for Seeking signatures making copies obtaining and assembling all submittal
and the Macomb County In turn the City will need to establish ownership use agreement regarding various entities This include donations andor property and obtain support for the projects from may letters from
The Macomb County Drain Commissioner The public school district Fund The St Clair Shores WomensSoftball Association Senior Softball Association Sports
Committee and any other relevant sport organizations The Citys State RepresentativeSenator Any other
the to We would be happy to discuss the work plan in further details We appreciate opportunity submit this proposal
Sincerely
CARLISLEWORTMAN ASSOCIATES INC
Dave Scurto AICP Lucie Fortin RLA Principal landscape ArchitectPlanner y w z O O N D y y Q LO O C F y N p O U N L te N a c n r p O w E c c F N O C d E O a O N N y a mc O Emvio m y ag N N L N o N y L O U N W p I C O p U y U O E y O N O O O O NU Nom LO C Z l O U N ZOZC d C C C O N Z C C O x w x tF w N i f Q
O E N y y N O N o E mo Q K d p p D K O N d F o E c w z d c v cca m v m f a c p E Za yE o E o Eo oY
E z c a o c a o ca d o Qca Q c Ea E oE m rn Dam E c w z J y y N D Q W N N O f N Z N Q y U fn O W Q H C C v w L C Q r raj U r r yY yY yY y J y y N N V a d Z a ac ac W Q Q aam m x m
U L O y ii y W a La U O y O O F E N C U y vi p Q iii a W o Z Q o a m W C Q c s mm g aC m Z is m o L o Oy m Qy LL C U o c y W Q to C y c E O N E a C d y u N a di N y I LL Z n N Q O C N C Q O U y Vi y U vi y N W Q v Q p O N CI O y f d V O O V lp d O C C N d O L d Vi C Z I C U d i Vi V C p i ui U V LLI V Q N E y G s V N L d N Z G f N O y
Lr z a m Q O N N Q W Lw N w N N f f fC C C C L T L T V LL C E L Q O T O E v F f O Oa O D V N a W Q O C O Z C W C C c S J E C w l E N E d C L O O Q O O CO p Q c a I c I O y U L R G V C V L C Q V L p O L O a QN N C U QN C U L L m Z tO a i U a i Q xE x L i Q v m x U Lf CG O C O O vi y vi ui N T
C C L C C I O L O O C O N U p O U O L V O j N L y C y L DQ j L C O C E O C U L Q j L Q O V C N Q t IO O O N O N A p O O Q C N Q Q Q y O N Q O N N O C L J C In yL J C rn C Q Q C Vl C G O C Vl f V C C y U O C i N C C S C U D C C U C J N N O O Z O T N d C O rn N N C L E J C N L fd N f O r C U a O p L I O Cf L E U Q O E L O Q c cv o E m o E L L o cad c o Qa o o c aa o o i m o L m o o LQO QO ci O v y O O C y p C fn X L J N L L Z O O L x fE Ir x U O CL Lx O x O x O x
uo a c o O x y y L d LL O y r ac C z t t I x O ma d r A w C es r I s V LL Qu L R cti t t U a hZ d r vavd J C Council Study Session Meeting January
AGENDA ITEM Police Fire Millage
ENCLOSURES Memo from City Clerk
x Prepared by Mary A Kotowski MMC Date January Office of the City Clerk
Memo
To Mayor and Cily Councl Michael E Smith Acting City Manag From Mary A Kotowski City Clerk Date January RE PoliceFireMillage Renewal On November the Voters of St Clair Shores approved the following Police and Fire Millage The last levy for this millage is July
PROPOSAL TOTAL YES NO VOTE
An alternative proposal to keep St Clair Shores Police and St Clair Shores Fire servicespersonnel at the levels This is a new millage that replaces the expiring Police and Fire Millage to keep Police and Fire services at the same L level that has been provided during the last Police and Fire millage period
Shall the Charter of the City of St Clair Shores be amended to authorize for a period of three years beginning July st the levy and collection of a new millage up to mills per oftaxable valuation of state taxable value which is estimated to produce dollars of collections in the first yearto be exGusively used for the Police and Fire Department operations and guarantee that the City of St Clair Shores employ no less than personnel in the fire department and no less than personnel in the Police Department
There have been many changes in Michigan Election Laws affecting deadlines Ballot language must be certed to the City Clerk days prior to Election Day and absentee ballots shall be available days prior to meet the MOVE Act requirements Military and Overseas Voter Entitlement Act Public Act of mandates compliance with this day deadline
Primary General Applicable Deadlines
May na City Council Candidates filing deadline May Aug Last Council meeting date for placement on Election Ballot May Aug Deadline to certify ballot language to City Clerk days prior June Sept Absentee ballots available and mailed to comply with MOVE Act Aug Nov Election Day City of St Clair Shores Jefferson Circle Drive Council Members Mayor StClair Shores MI John D Caron Kip C Walby Phone ProTem Peter Rubino Mayor Fax B Ronald J Frederick Candice Rusie wwwscsminet Anthony G Tiseo Acting City Manager Michael E Smith Chris M Vitale
t
Study Session January
Agenda Item City Manager Search
Background Proposals to assist with the Executive Search for a City Manager
Enclosures Michigan Municipal League The Mercer Group Inc Affion Public
Prepared by Date January Michael E Smith Interim City Manager
City of Lights St Clair Shores Michigan
Better Communities Better Michigan
The Michigan Municipal League is committed to strengthening the quality of municipal government and ad ministration in Michigan In terms of executive search we recognize that selecting effective leadership for an organization is critical to organizational success Accordingly we work closely with our clients to gain a full understanding of the priorities of the community and structure the search process to gain a complete pic ture of a candidatesexperience qualifications and management style
Why enlist our help
We are effective national recruiters with highly specialized expertise in Michigan municipal government state of In fact of our applicants in the last year came from outside the Michigan
As anonprofit nonpartisan membership organization we offer our members highly professional ex ecutive search services at an extremely competitive price
Weve been providing executive search services for nearly fifteen years and have an unparalleled record of success with hundreds of clients many of which use our services again and again
to When you work with us you know our objective is clear to find the best management professionals serve our member communities And as our member you can be assured that your satisfaction is para mount
This to ensure Our qualificationsbased selection process is thorough consistent and objective helps the best possible employment match resulting in a successful longterm placement
Our executive search facilitators are among the most highly respected public administrators in the state know and trust our work as much as with proven records of success and stellar reputations Candidates our member communities do
national and even Our recruitment methods range from traditional to cutting edge including statewide international print and web ads direct emails using our exclusive email database and our exclusive League Twitter and Facebook accounts followers and growing daily
f them to our The recruitment process was perfect You have a proven plan for finding candidates presenting not City Council and letting the chipsfait as they may I am still amazed that we came to such an easy decision just with our selected candidate but also the otherfinalists The timetable of events went quickly the process was clean and direct simple for our Council fo follow and we al fee good about the selection
Mayor Jim Hodges City of Lowell On the City Manager Search completed June by the Michigan Municipal League
michian municipal e Contact Caroline Kennedy michigan eaue Manager Field Operations municipal or ckennedy@mmlorg
OVERVIEW OF A TYPICAL
LEAGUE EXECUTIVE SEARCH PROCESS
The Michigan Municipal League is committed to strengthening the quality of municipal government and administration in Michigan In terms of executive search we recognize that selecting effective leadership for an organization is critical to organizational success Accordingly we work closely with our clients to gain a full understanding of the priorities of the community and structure the search process to gain a complete picture of a candidates experience qualifications and management style This helps to ensure the best possible employment match resulting in a successful longterm placement
As anonprofit membership organization we are able to offer our members and other public sector employers highly professional executive search services at a very competitive price Further our objective is clear to find the best management professionals to serve our member communities
A typical executive search includes the tasks detailed within this section However each search process is tailored to meet the specific needs of the client community Typically a search project proceeds with the following activities and requires to days to complete depending upon timing of ad placement availability of candidates and elected officials and otherfactors
Develop Recruitment Profiles In the first meeting the search facilitator will facilitate a work session to develop a comprehensive recruitment profile The recruitment profile typically has two components
The Candidate Profile outlines in detail the qualifications experience and professional characteristics required for employment and is designed to reflect the goals and priorities of the community The completed profile will be used throughout the selection process as an objective tool for determining the most appropriate candidates to be interviewed and ultimately a final selection
The Community Profile provides a detailed description of the position the organization ie organizational structure services provided etc and the community itself This component is an excellent opportunity to promote the benefits of your city or region to prospective candidates ie local and regional attractions school systems community strengths and cultural or entertainment opportunities
The recruitment profile is used to develop a recruitment brochure which is featured on the MML website in its entirety The brochure is also emailed directly through our exclusive database to hundreds of Managers Assistant Managers department heads and other municipal professionals as identified to directly raise awareness and promote interest in the position We also market the position through our Facebook and Twitter accounts which have nearly followers michian municipal league
Targeted Outreach Optional Task In some cases it is helpful for the search facilitator to also meet with other stakeholders to gain a fuller perspective of the needs and priorities of the community This extended outreach ensures of the candidate an inclusive collaborative process and ideally takes place during development profile These stakeholder meetings may include individual or group meetings with department heads city employees community and business leaders public forums or focus groups or others as identified
Develop and Administer Recruitment and Outreach Campaign In order to recruit and select the most qualified candidates it is necessary to effectively market the position to the widest and most appropriate audience To accomplish this we will develop an outreach and advertising campaign that includes placing advertisements in various professional publications specific to the area of expertise being sought Our advertising strategy will include both written and electronic publications as well as direct recruitment efforts that include some or all of the following
MML Classified Ads website features complete recruitment brochure ICMA Newsletter ICMA Website and social media outlets Other professional associations as appropriate ie MGFOA Midwest Managers Associations etc Other public associations as appropriate ie MTA MAC etc Directly targeted exclusive email campaign MML Twitter and Facebook accounts nearly followers and growing daily Direct personal contacts
The full recruitment brochure will be featured on the Leaguesweb site which receives an average of hits per week This practice provides an excellent opportunity to promote the position and the community to a wide range of prospective candidates
In addition to advertising the position we will utilize our extensive network of contacts to identify professionals in transition and managers who may have an interest in the opportunity We focus the recruiting effort on attracting the most qualified candidates including passive candidates whom we target with direct recruiting and contact to promote interest in the position
These customized and comprehensive outreach and recruiting activities result in the highest quality candidate pool Following the closing date for receipt of resumes we will proceed with resume review and interviews
Screen Resumes and Narrow Field of Applicants We receive resumes directly and assess each applicant against the criteria established in the candidate profile to identify viable candidates who most closely meet the hiring authoritys requirements As appropriate we will conduct prescreening interviews and complete online searches to ensure a comprehensive initial screening process micigan municipal iei
At the conclusion of this initial screening process the facilitator will present the hiring authority confidential with a confidential summary of the applicants and their qualifications This applicant summary serves as the basis for a suggested shortlist of the strongest candidates for further consideration After discussion and consideration the hiring authority will determine whom to invite for personal interview
Once invitations to interview have been extended and accepted the names and resumes of candidates are no longer protected by confidentiality Until that time we closely guard the identity of confidential applicants to ensure your search process yields the strongest pool of candidates Please note we do not ever release the name resume other identifiers or application materials of confidential applicants who are not viable candidates We only lift confidentiality for viable candidates who agree to participate in the interview process
Preliminary Reference Review and Background Investigation As the field of applicants is narrowed we will conduct preliminary reference reviews to verify an applicantsprior work history and learn more about the candidates experience past performance and management style
We will also assist in identifying a third party vendor to perform an indepth background check credit history driving record criminal record educational verifications etc for the final candidate This extensive background investigation is completed by a third party vendor and we will provide options and suggestions related to this We will coordinate the background investigation free of charge but the actual cost of the investigation will be billed as a project expense
extended to This level of investigation typically begins once a conditional offer of employment is the final candidate
Interview and Selection Process Once a list of final candidates has been developed we will assist in coordinating and scheduling interviews As well we will assist the hiring authority in developing their interview questions with a focus on management technique problem solving strategies and other topics related to the priorities outlined in the candidate profile
Further we will offer guidance and advice concerning appropriate interview topics as well as those that should be avoided While our executive search facilitators have extensive experience in the field of human resources and specifically interview and selection they are not attorneys It is always advisable for the city attorney to be apprised of the proposed interview and selection process
A search facilitator will attend and facilitate the interviews with each of the final candidates At evaluation of each the conclusion of the interview process we will facilitate discussion and candidate michigan municipal leagle
Keep in mind that our search facilitators do not presume to choose the best candidate for the position That important decision is completely at the discretion of the hiring authority Rather we will aide in assessing interview responses and how they relate to the objective criteria established in the candidate profile and provide related guidance and expertise
a Typically our intensive prescreening and interview process is sufficient for a client to reach decision on extending a conditional offer of employment Further timing is critical in an executive search and any delay in action can result in losing a highly sought candidate or even wish to However in some cases the client community desires a second interview may consider additional candidates from its original pool of applicants We will arrange and facilitate additional interviews at no additional cost
Contract Negotiation and Search Close Out selected We will facilitate the process of negotiating an employment agreement with the candidate This may include sample contract language comparative pay recommendations severance clause suggestions or other topics about which the hiring authority may have questions
After the hiring authority has reached an agreement with the individual selected for the position we will perform closing tasks such as notification of unsuccessful candidates
Tvaical nroiect timeline Week Week Week Week Week Week Week Week Week Week Weeks ACtlvlt Initial Meeting Establish meeting dates create profiles recruitment strate ad Ian ua e Optional targeted outreach with individuals rou s Place ads Direct recruitment active solicitation of candidates Application screening initial reference checks Prepare short list meet review candidates Conduct first interviews interviews meet reet site visits etc Extend conditional offer ne otiate terms Background checks pre employment tests as needed Close out activities michian municipal teae
Below are listed some of the municipalities that have utilized the executive search services of of all sizes the League in recent years Clients include cities villages counties and townships throughout the state numbering in excess of
City of Albion City of Hart Village of Bellevue City of Alpena City of Highland Park Village of Beverly Hills City of Baraga City of Hillsdale Village of Caro City of Battle Creek City of Howell Village of Cass City City of Belding City of Huntington Woods Village of Cassopolis City of Berkley City of Inkster Village of Constantine City of Big Rapids City of Iron Mountain Village of Douglas City of Bloomfield Hills City of Ironwood Village of Franklin City of Boyne City City of Ishpeming Village of Holly City of Brown City City of Jackson Village of Kalkaska City of Buchanan City of Keego Harbor Village of Kingsley City of Caro City of Lapeer Village of Lake Orion City of Cass City City of Leslie Village of LAnse City of Cedar Springs City of Lowell Village of Mackinaw City City of Cheboygan City of Marine City Village of Mattawan City of Chelsea City of Marlette Village of Middleville City of Clawson City of Menominee Village of Newberry City of Clio City of Milan Village of Oxford City of Croswell City of Monroe Village of Paw Paw City of Davison City of Mount Pleasant Village of Reese City of Eastpointe City of Muskegon Heights Village of Sparta City of East Grand Rapids City of Norton Shores Village of Stockbridge City of Escanaba City of Norway Village of Wolverine Lake City of Essexville City of Parchment Brighton Township City of Evart City of Plymouth Delhi Township City of Farmington City of Portland Delta Township City of Ferndale City of Rogers City Huron Township City of Perrysburg City of Saint Clair Lyon Township City of Frankenmuth City of Saline Oakland Township City of Frankfort City of Sandusky Shelby Township City of Grand Blanc City of Tecumseh Hartland Township City of Grayling City of Three Rivers Spring Lake Township City of Grosse Pointe City of Troy Ypsilanti Township City of Grosse Pointe Woods City of White Cloud Coloma Township City of Hamtramck City of Whitehall Saint Joseph County City of Harper Woods City of Williamston White Lake Fire Authority City of Woodhaven Saginaw County Road Commission Western Washtenaw Recycling Auth michian municipal leaua
PROJECT FEES AND EXPENSES
Professional Fees The Michigan Municipal Leaguesfee for executive search is typically of the annual salary level for the position but can be higher depending on the scope of search services undertaken The League prefers to provide a firm nottoexceed professional fee once the city has defined the scope of services desired
Proiecf Expenses are In addition to the Leaguesfee project expenses related to the executive search process billed at actual cost and are estimated as follows
Actual cost of advertising The number of ads placed and publications chosen are at the discretion of the hiring authority We will provide information concerning rates for advertisements prior to ad placement Typically advertising costs are around depending on the length of ad and number of publications
Actual cost of background investigation The cost of investigation varies based on the items chosen but typically range from to per candidate
Actual miscellaneous expenses incurred such as travel expenses Please note that mileage is reimbursed at the federal rate and every effort is made by our facilitators to minimize costs and to avoid overnight stays
The League welcomes the opportunity to assist the City in this most important process
Sincerely
SeKPu erst Caroline Kennedy Manager Field Operations
Please provide signature below to formally engage the League to conduct an executive search
AUTHORIZED SIGNATURE
DATE
COMMUNITY The Mercer Group Inc Consultants to Management Highway North Louisburg NC
FX mercernc@aol com November
Ms Natalie Turner Jefferson Circle Drive St Clair Shores Michigan Via Email Natalie@scsminet
Dear Ms Turner
The Mercer Group Inc is pleased to provide this proposal to assist the City of St Clair Shores to recruit nationally and to develop wellqualified candidates for the position of City Manager We if selected to conduct the are very interested in assisting the City with this critical project and search would be able to begin the project within two weeks ofthe contract date
and recruit The purpose of engaging the services of an executive search firm is to seek out experienced candidates and to assist the City in selecting highly qualified individuals who meet the profile and needs ofthe City and who might not otherwise apply The Mercer Group Inc is exceptionally wellqualified to assist the City with this project We have assisted many other Michigan cities for years We have conducted recent searches such as the following examples among many others
Troy Michigan City Manager Holland Michigan City Manager Yankton South Dakota City Manager Lee County Georgia County Administrator Birmingham Michigan City Manager Petoskey Michigan City Manager Orange County North Carolina County Manager County Atty Dublin Ohio City Manager Boulder Colorado City Manager City Attorney Longmont Colorado City Attorney Mooresville North Carolina Town Manager Enterprise Group Inc Jackson Michigan PresidentCEO Tipp City Ohio City Manager Worthington Ohio City Manager Oxford Ohio City Manager Bloomfield Hills Michigan City Manager Troy Michigan City Manager Michigan Municipal League Executive Director Jackson Michigan City Manager Southfield Michigan City Administrator
ATLANTA NORTH CAROLINA ILLINOIS SANTA FE COLORADO CALIFORNIA We are well experienced in learning the expectations of an elected Council in order to tailor this recruitment to your criteria
This is a proposal to assist the City in assessing the qualifications of The Mercer Group Inc to a of handle this critical work I am attaching a description of our methods and quotation of our professional fees and direct expenses for this recruitment A complete list ofhundreds previous clients is included in this proposal
I would personally direct this search from our Raleigh office but with assistance from an additional team of search consultants from our firm with whom I work regularly
at Thank you for the opportunity to respond to this important assignment Please call me or on my cell at if you have any questions
Sincerely THE MERCER GROUP INC
GGX iy
Phillip G Robertson Senior Vice President IGNATURE PAGE
Signature
uit
Name PHILLIP G R BERTSON
Title SENIOR VIC PRESIDENT
Company Name THE RCER GROUP INC
Company Address HIGHWAY NORTH L UIS BURG NORTH CAROLINA
Telephone
Fax
Email Address MERCRNC@AOLCOM
Federal Tax ID
URL WWWMERCIERGROUPINCCOM METHODOLOGY AND PROCESS
A Approach
we form a Our approach and style are active with the City Council and staff That is partnership with our client to uct a project
B Methodology
We recommend a seven step search process as follows
We will define work relationships job qualifications and requirements for position the Position Profile
Recruitment Pro ess We will recruit regionally and nationally for the position advertising and n tworking to locate and invite qualified candidates
Resume Review We will identify qualified candidates
Candidate Scree in We will carefully screen prospective finalists according to the criteria established by the Council in the Position Profile and present to of the most highl qualified to the Council
invited the Background Investi agtion We will thoroughly evaluate candidates by Council for
Interview Process We will make recommendations and assist in selection
Negotiation a allowup We will facilitate employment performance planning and appraisal follow up to ensure complete integrity of the process
Each step in this process for the of St Clair Shores is described below
Position Analys We will have extensive lsultation with the Council and staff as well as other individu and als or groups if you wi to determine the needs and issues requirements ofthe job to verify information al the environment within which the position functions We will spend a considerable an nt of time at the beginning ofthe process in St Clair Shores in order to determine the ofexperience and training needed
staff During this process will initiate individual interviews with the Council members and others of ur choice to identify expectations perceptions and concerns regarding the position it with the Based on those meetings we will prepare a draft position profile and review Council in order to arrive at a general agreement regarding the specifications for the position The final position profile will include information about the City its goals major services offered issues to be faced the position the ideal candidate and the selec tion criteria established We create fullcolor recruitment brochures from the profile that and nominators can be circulated in digital networks very widely among candidates
Recruitment Process
We will review our database to determine those candidates whom we may already know andor already have on file who may meet the Councils specifications
Although this process is valuable we will rely most heavily on our own contacts among other professional associations ICMA and CCMA MML other professional associations public sector websites and other contacts of our own experience In other search for the words through networking we will conduct anationwide professional best qualified candidates and invite them to apply for the position
Resume Review We will review and analyze each applicants background and experience against the position description criteria We will acknowledge all resumes received and keep candidates informed of their status
Candidate Screening Criteria for the preliminary screening will be contained in the approved Position Profile They may include such items as education technical knowledge experience accomplishments management style personal traits etc Screening of candidates against those criteria will be based on data contained in the resumes and other data provided by the candidates and on our knowledge of the organizations in which they work At this stage each must meet the minimum qualifications specified in the Position Profile
We will be responsible for screening the applications received This initial screening will be conducted by telephone with both the prospective candidate and with initial references who may know the candidates background and expertise in order to establish their bona fide credentials
candidates Once the initial screening is completed we will select the prospective who most closely match the criteria established by the Council We will interview those candidates in order to verify their qualifications and other favorable characteristics The output of this step in the process will be a matrix display of the prospective finalists showing how each rates against the selection criteria This matrix will be reviewed with the Council and guidance obtained prior to proceeding The matrix will include thumbnail notes about each prospective finalist in relation to some of the key selection criteria One contingency here is that the Council may not approve of any of the Councils candidates If that should occur we would of course keep searching until the needs are clearly met After review by the Council we will contact the leading candidates and personally We examine seek a signed release so that we may begin background investigations their candidates qualifications based upon your selection criteria and evidence of continuing professional education and upon verifying their particular accomplishments
Background Investigations detailed and extensive reference As part of our process in evaluating finalists we make to individuals who are checks In conducting these it is our practice to speak directly now or have previously been in positions to evaluate the candidates job performance We complete professional reference checks prior to the Councils interviews That we have allows the Council to target the questioning more effectively based upon what learned about each finalists performance and style
network other We ask each candidate to provide us with a few references We then to evaluate each candidate persons who know the candidate In this way we thoroughly with a degree perspective We have talked to as many as references concerning a single finalist candidate These references and evaluations are combined to provide frank and objective appraisals of the top candidates We also verify past employment difficulties if any including any legal action filed against former employers
As part of our evaluation process we verify undergraduate and graduate college degrees for credit and check criminal records As an additional option we can arrange checks psychological or similar testing of the candidates that may be desired These may be extra cost items We will recommend background investigation criteria to the Council check who will make the final decision on the specifics ofthe background
The Mercer Group Inc is an equal opportunity employer and recruiter and as a practice of does not discriminate against any employee or applicant for employment on the basis national race religion creed color gender sexual orientation handicap or origin
Interview Process of Based on the preceding steps a Final Report of your finalists for the position City Manager will be forwarded to the Council for interviews We will prepare a written summary on each finalist The information will cover but not be limited to present position total years experience salary requirements education previous positions held notable projects management style skills and abilities inter ests and professional goals This information will be presented to the Council in a detailed written format combined with the results ofthe background investigation
We will also provide the Council with our recommendations relative to timing sequencing location setting format and conduct of interviews with the finalists We will provide information about trends in employment employment contracts and etc agreements relocation expenses perquisites appropriate role for spouses receptions will coordi We will arrange schedules for top candidate interviews with the Council and nate the process We are prepared to facilitate the Councils deliberation following the interviews of finalists
Negotiation and Followuu We will also mediate the negotiation process relative to salary benefits and other conditions of employment We feel that we can be especially helpful because we work here is on a fixed fee rather than one based on a percentage of salary One contingency that an agreement may not be able to be arranged If that is the case we will work with the Council to select an alternate candidate
We are also prepared to assist the Council and the new City Manager with performance planning within about days of appointment and with performance appraisal after the first year We have developed a thorough instrument and process for this purpose in order to help strengthen the employment relationship right away In this regard we will work with the Council to define the role and expectations of the new Manager
it is We are prepared to handle any and all media relations Unless otherwise directed Council our standard practice to tell all media that we are working on behalf of the City and that any public statement should come directly from the Council
Finally we will notify by letter all unsuccessful candidates who were not recommended for interview of the final decision reached We suggest however that it is more proper for the Council to directly notify all unsuccessful candidates whom they interviewed of the final result
We will keep the Council closely informed and involved in decisions concerning the search process at all times We will prepare and send to the Council periodic reports These reports will contain a progress report on the recruitment and specific steps to be taken to meet the Councils deadlines and an itemization of expenses incurredtodate and expected to be incurred during each succeeding project step
Schedule
We typically propose a day schedule from our start date to the Councils appointment of the new City Manager With the Councils contract approval we would expect to begin the search promptly with position analysis and profile research initiated immediately Advertising and recruitment would be conducted for about to days This would allow us to report the top finalists within about days Council members should be in a position to select a few finalists at that time Following our background checks and other preparation interviews could be arranged in St Clair Shores within another to weeks A selection could be made by the City Council following those interviews Anew City Manager may be on the job within about days from appointment
This schedule can be altered further in order to meet the Councils requirements VALUE ADDED
we draw Beyond the typical services provided by public or private sector search consultants your attention to these services that add value to the City Council and City Manager for the fees proposed
with Over years combined experience by our team as municipal consultants successful national recruitment experience The Mercer Group Inc knows the market nationwide and the market knows us Strong familiarity with Michigan municipalities A performance planning and appraisal process that helps to cement a mutually successful relationship with the Council and new City Manager Our objectivity is enhanced by proposing a fixed fee rather than a fee based on percentage ofthe City Managers first annual salary A full guarantee to repeat the entire search for no additional fees if the appointee to be leaves for any reason within months ofappointment direct expenses reimbursed
PRIMARY RECRUITING TEAM
Phillip Robertson Senior Vice President and Principal Consultant executive Mr Robertson is a senior consultant with the Mercer Group specializing in search compensation and classification studies and organizational analysis He engages consulting clients nationwide from our North Carolina office Mr Robertson was previously the Management Information Systems Manager for the North Carolina Division of Employment and Training He has years experience in the public sector including serving as Personnel Manager for a Division of the North Carolina State Government
A Former Assistant City Manager for Clayton North Carolina Mr Robertson has a BA in History from Wake Forest University in WinstonSalem North Carolina and a Masters degree in Public Administration from Appalachian State University in Boone North Carolina Phillip G Robertson The Mercer Group Inc Highway North Louisburg NC Telephone FAX email mercerncaaolcom wwwmercergroupmccom
James L Mercer President
Mr Mercer holds a Master of Business Administration degree from the University of Nevada Reno and a Bachelor of Science degree in Industrial Management from the same institution He has also received a Certificate in Municipal Administration from the University of North Carolina at Chapel Hill and is a graduate of the Executive Development Program at Cornell University Mr Mercer is a Certified Management Consultant CMC and has years of experience in executive search and management more than consulting He has authored or coauthored five books and has written covers the functional articles on various management topics His experience following areas executive search organization and operations analysis management systems productivity improvement seminarstraining goal setting strategic planning privatiza tion government consolidation and general consulting
Prior to founding The Mercer Group Inc Mr Mercer held positions as President of Mercer Slavin Nevins Inc Regional Vice President of Wolfe Associates Inc as Partner and Vice President of KornFerry International General Manager of Battelle Southern Operations National Program Director for Public Technology Inc and Assistant City Manager of Raleigh North Carolina
FIRM HISTORY AND QUALIFICATIONS
A Firm Qualifications
The Mercer Group Inc is an independent management consulting firm incorporated in the State of Georgia and operating nationwide The firm was founded by James L Mercer alongterm public management consultant
Mr Mercer started his own firm in and in merged it with another consulting firm Wolfe Associates Inc On June Mr Mercer acquired the Human Resource and Organizational Consulting Practice of Wolfe Associates Inc This acquisition formed the basis for Mercer Slavin Nevins Inc He sold his interest in Mercer Slavin Nevins Inc early in and founded The Mercer Group Inc
The Mercer Group Inc provides exceptionally high quality management consulting services to state and local governments transit authorities health care providers utilities special districts and private sector clients Specialty practice areas include executive recruitment organization and operations analysis productivity improvement strategic planning management systems compensationclassificationpolicy studies privatization budget evaluation services government consolidation and organization development training and general management consulting Our key consultants have conducted successful searches for hundreds of public sector organizations nationally and can offer numerous references as testimony of our work Public sector clients constitute over of our business
James L Mercer has conducted or assisted in the conduct of more than successful executive searches in recent years Mr Mercer is the Chief Executive Officer of our firm and can be located at our Santa Fe office as follows
James L Mercer President The Mercer Group Inc Sierra del Sol Santa Fe NM Telephone FAX Federal Tax ID No jmercer emercergrouinccom wwwmercerroupinccom REFERENCES
Ms Lori Bluhm City Attorney City of Troy
West Big Beaver Road Troy Michigan
Mayor Kurt D Dykstra City of Holland
S River Avenue Holland Michigan
Mayor Nancy Wenande City ofYankton
Walnut Street Yankton South Dakota
Mr Ed Duffy Chair Lee County Georgia Commission
Starksville Ave Leesburg GA
Senator William Beagle Past Council President Tipp City Ohio South Garber Drive Tipp City Ohio
Ms Leigh Grantham CEO Choctawhatchee Electric Cooperative Baldwin Avenue Defuniak Springs Florida
Mr Ellis Hankins Executive Director
North Carolina League of Municipalities North Dawson Street Raleigh North Carolina PROFESSIONAL FEES AND COSTS
Our professional fees are typically for the services outlined to recruit a new City This will cover the Manager for St Clair Shores plus direct expenses not to exceed services performed and direct expenses incurred at no additional cost
Position Profile
Advertising and Recruitment
Resume Review
Candidate Screening
References and Investigation
Interview Process
Negotiation and Followup
TOTAL FEE
MAXIMUM DIRECT EXPENSES
MAXIMUM FEES AND EXPENSE
and Direct expenses are primarily for consultant travel telephone correspondence report preparation
The cost for final Because of our local project control expenses can be kept to a minimum candidates to travel to interview with the Council is not included Such costs are typically paid costs are difficult to by our clients on a reimbursement basis directly to the candidates These estimate because they depend on where the candidates are located Outofstate costs run as high as to per person
The City of St Clair Shores cost for The Mercer Group Inc for services rendered under our authorized the Council agreement will not exceed the agreed upon price unless an increase is by in writing
We will comply with all applicable laws rules and regulations of federal state and local drawn from our government entities Our ability to carry out the work required will be greatly past experience in providing similar services to others and we expect to continue such work in the future We will to the degree possible preserve the confidential nature of any information standards received from you or developed during the work in accordance with our professional
The results We assure you that we will devote our best efforts to carrying out this engagement our best obtained our recommendations and any written material provided by us will represent not than judgment based on the information available to us Our liability if any will be greater the amount paid to us for the services rendered PRELIMINARY LIST OF BASE Q UESTIONS TO BE USED IN THE INTERVIEW PROCESS FOR THE DEVELOPMENT OF THE POSITION PROFILE
CITY OF ST CLAIR SHORES MICHIGAN City Manager Position Profile Questionnaire for Search Consultant Interviews
Aboutthe Community that candidates should know What are the strengths ofthe St Clair Shores community about
be aware of What are the communitywide challenges a City Manager should
About the local government Clair Shores What are the strengths of the City government in St
and What are the challenges to a new City Manager for organization process services expectations
Accomplishments new the next What are your expectations for accomplishment by the City Manager during two to five years Organizational
Communitywide
Roles and Relationships What are your expectations for the relationship between City Manager and Mayor and Council
City Manager and Community
City Manager and Staff
Personal and Professional Characteristics characteristics ofthe next successful What are the desired personal and professional City Manager in St Clair Shores
Other Comments and Advice for identification of Are there individuals or organizations you would suggest we contact potential candidates for City Manager SAMPLE POSITION PROFILE
THE POSITION PROFILE USED IN THE HOLLAND RECRUITMENT FOLLOWS
holland
Holland Michigan
Position Profile
for
CITY MANAGER POSITION PROFILE
HOLLAND MICHIGAN CITY MANAGER
THE MERCER GROUP Phillip G Robertson Senior Vice President Highway North Louisburg North Carolina Telephone MercerNCaaolcom
Send resume cover letter and detailed salary history by November Electronic Submission Preferred
The City of Holland is an Equal Opportunity Employer
i Q
n a
iYYaNKf li Fr CY GT NdLAM iCHMaM TABLE OF CONTENTS
INTRODUCTION
FOREWORD
HISTORY OF HOLLAND
ABOUT CITY GOVERNMENT
ADDITIONAL INFORMATION ABOUT HOLLAND
KEY QUALITIES NEEDED FOR THIS POSITION
PROVISIONS OF THE POSITION
THE IDEAL CANDIDATE
POSITION ADVERTISEMENT INTRODUCTION
and This is an exceptional opportunity to lead a remarkably successful responsive businessfriendly municipal government
Lake Located midway three hours between Chicago and Detroit on the shores of is a and Macatawa an inland lake that abuts Lake Michigan Holland unique sits amidst a attractive city With a population of approximately Holland metro metro area of people and is minutes from the Grand Rapids area which approaches million TheCity is politically geographically economically and strategically positioned to continue its development as a nucleus for advanced manufacturing industrial design tourism and education
For Holland is recognized as a home of industrial leadership in multiple industries furniture decades the Holland area has been home to leaders in the office industry Herman Miller and Haworth Holland is emerging as the North American leader on lithiumion in advanced energy storage manufacturing focused largescale battery production for automotive and defense applications Johnson Controls and LG Chem These industryleading companies have recently invested over million between them and each hosted President Obama within months of each another Holland also specializes in food processing for example Holland has the been home to a major Heinz facility for parts of three centuries automotive industry major tier and suppliers call the Holland area home including Johnson Controls Magna Donnelly and Gentex and industrial design
Mayor Dykstra and President Obama FOREWORD
is for the Holland however is more than its industrial base important as that communitys overall health Holland has its roots in traditional Dutch culture as the Netherlands Holland its early settlers were not surprisingly immigrants from abundant values its history and traditions as seen in its Europeanlike downtown honors its arts and cultural scene and overall ambiance But while it and respects to the future past Holland definitely lives in the present and looks Todays Holland is alive with diverse cultures whose influence has created an excitingand thriving community Longtime residents cannot imagine living anywhere else sooner in the vast newcomers wonder why they did not move here Visitors delight of which are the Lake array of recreational activities not the least pristine Michigan beaches visual and performing arts attractions and an awardwinning downtown boasting exceptional shops galleries and eateries Thereseven a snow and icefree snowmelt system that keeps the downtown streets and sidewalks in winter
History of Holland
of Dr Holland was settled in by Dutch immigrants under the leadership to Van Raalte and Albertus van Raalte Originally intending to travel Wisconsin in Western At the his companions ended up completing their journey Michigan who time the land was inhabited by Native Americans of the Ottawa tribe people had lived near the lake for hundreds of years
In Hollandsearly history Van Raalte was a spiritual leader as well as overseeing political educational and financial matters In Van Raalte established a the congregation ofthe Reformed Church in America which would later be called First Reformed Church of Holland On March Holland was incorporated suffered a fire as a city with Isaac Cappon as the citys first mayor The city major of on October the exact date as the Great Chicago Fire Though much has the city burned to the ground the early residents rebuilt their city and Holland been building ever since Since those early days Holland has seen enormous and nearly unabated population cultural and economic growth Much has changed of course over the years Holland has grown into a diverse community in every way
However the people oftodays Holland believe that the drive and perseverance of its earliest forebearers still remains in this community even today Holland has a live with a sense of very unusual and special sense of community People truly togetherness and publicspiritedness The pride in this place is palpable
ABOUT CITY GOVERNMENT
City Council
The City ofHolland has a City CouncilCity Manager form of government As its governing body HollandsCity Council is comprised of eight elected members Council Six members are elected by specific wards and two are elected atlarge member serve fouryear staggered terms with half the council up for election for at a time every two years Voters also elect the mayor who serves twoyears two Municipal elections are consolidated with the general election and held every years in November of oddnumbered years City Council is primary responsibility for setting policy and law for the present and future of the city City Council recognizes that its role generally is that of apolicymaking body and has a strong history of appreciating the distinct roles of city management from city council the annual One ofthe most important task each year for Council is approving City budget and setting accompanying tax rate
The City Council and the Mayor appoint the City Manager The City Manager is ofthe responsible for all management functions of the City including preparation budget delivery of services hiring ofpersonnel and implementation of capital projects The City Manager needs to provide pertinent information to the City Council concerning issues facing Holland Moreover the City Council expects the City Manager to keep the council informed on relevant information
the Hollands city government has witnessed remarkable stability over past quarter this served the century The city manager whose retirement created vacancy city to with distinction for years plus another as an assistant city manager prior the that There is little turnover among city employees Even political leadership last there has seen remarkable stability In the year tenure of the city manager have been only different councilmembers and four different mayors
the Holland The City ofHolland also boasts a very successful municipal utility Board ofPublic Works that provides water wastewater electricity including generation and fiber optic utilities to the City ofHolland and beyond The BPW also has a is managed by a professional staff led by a General Manager The BPW Board ofDirectors appointed by the City Council to provide oversight ofthe utilities All major decisions including rates and infrastructure improvements however must be approved by the City Council In August the BPW General in the Manager announced that he was resigning the position to take a similar job for a new state ofColorado The BPW Board has begun its process of searching General Manager
ADDITIONAL INFORMATION ABOUT HOLLAND
More Information
For further information about Holland Michigan please visit the following
wwwcityofhollandcom
wwwenj oyhollandmichigan com
wwwhollandorg KEY QUALITIES NEEDED FOR THIS POSITION
The following issues were identified through interviews with the Mayor and Council the Search Committee selected Staff and other Community and Business Leaders Successfully addressing these issues will be ofprimary importance to the new City Manager
CONTINUED FINANCIAL STABILITY
The City government is currently in a stable financial situation that needs to be the continued through the same strong financial stewardship that was a hallmark of climate has necessitated a do more previous city manager The existing economic with less operational philosophy that will require the new Manager to identify prioritize and address all budgeting spending and revenue issues The new Manager will be looked to by the Mayor and Council for advice options and guidance regarding ways to increase revenues identify opportunities for operational savings and exploration of alternative funding sources
STRATEGIC PLANNING
The Citys development implementation and tracking of strategic goals objectives and benchmarks is exemplary The new Manager will be expected to nourish this culture of ongoing strategic planning with the Mayor Council and with an unrivaled system of private and public partners that is a part ofthe Holland fabric
REGIONAL COLLABORATION
Michigans structure ofmultiple local governmental units will necessitate a continued emphasis on regional collaboration to address many issues The new Manager will be expected to spearhead this effort especially with the nearby jurisdictions a variety oftownships including four that abut Holland the neighboring City ofZeeland as well as the two counties within which Holland lies PUBLIC TRUST
It will be important for the new City Manager to continue to maintain the trust and credibility that is currently placed in the City government by the residents and business community of Holland Residents and business leaders wish to continue with an open accessible administration and they want to feel comfortable talking and working with the new Manager This will entail the new Manager becoming involved with and in the community to the same extent as other prominent community leaders
PUBLIC PRIVATE PARTNERSHIPS
The City of Holland has one of the most well developed and successfully functioning public private partnership structures in the nation The new Manager will be expected to keep this focus from the Citys standpoint through operationally and strategically participating with other public and private organizations and stake holders
HIRING OF EXECUTIVE STAFF SUCCESSION PLANNING AND EMPLOYEE DEVELOPMENT
Holland city government and its residents have long benefited from having an exceptionally qualified and expert management team of department heads as well as experienced staff in many other positions The new manager will be expected to address all phases of succession planning Within the next few years there is a possibility that some department heads and other tenured staff will retire the new manager will be expected to recruit and hire replacements for these key positions that will at a minimum maintain the current operational integrity and cohesiveness ofthe senior staff Emphasis also needs to be placed on developing midlevel management expertise within the current staff ranks so that as senior staff continue to leave there are experienced and tenured staff from within to take their place PROVISIONS OF THE POSITION
The City Manager is appointed by the Mayor and City Council based on and professional training and qualifications to carry out the Councils policies decisions and to ensure that the entire community is being efficiently and effectively served The City Managers duties and responsibilities will include the following
Sees that all laws and ordinances are faithfully enforced
Advises the Council of financial conditions and current and future needs including well articulated options
Administers the annual budget as adopted by the City Council Manages and supervises departments of the City Heads and staff Appoints and removes with Council notification Department ofthe City Provides leadership and direction in the development of short and long range plans Coordinates activities with other elected officials and boards departments and agencies
Provides professional advice on City administration and organization to Council and Department Heads Communicates official plans policies and procedures to elected officials City staff and the general public Facilitates effective communication between the Council and City management and the Council and the public Studies and standardizes procedures to improve efficiency and effectiveness of operations Receives complaints from staff residents and the general public and assists in resolving conflicts
Prepares studies reports and related information for decisionmaking purposes Attends meetings of the City Council and events at which the Councils attendance may be required Compensation Salary is negotiable depending upon qualifications and experience there is an attractive and competitive fringe benefits plan
Performance Planning and Appraisal Anew City Manager can expect to establish mutually agreeable performance goals and measures with the Mayor and Council within the first few months of employment This will be facilitated by The Mercer Group The City Manager will be expected to submit a yearly work plan to the Mayor and Council
Residency Community Involvement Within days of the end of hisher probationary period the City Manager must move hisher residence within a reasonable proximity of the City limits with strong encouragement that the City Manager live within the city limits The City Manager will be expected also to take part in and support community events programs and activities that are related to the quality of life in the community
At Will Employment Status The City Manager serves at the pleasure of the Mayor and City Council within the provisions ofthe employment contract
Interview Process After screening and qualification by The Mercer Group Inc and approval by the Mayor and Council candidates will be invited to Holland for introductions and interview with the Mayor and Council and possibly staff or others Intensive background investigations will be conducted which may include visits to the home city ofthe final candidates as part ofthe selection process
THE IDEAL CANDIDATE
Education and Experience
Bachelorsdegree in public administration business administration or a field closely related to government management A Mastersdegree in a related field is strongly desired Minimum often years progressively increasing executive responsibility for revenue enhancement organization management policy formulation and service delivery in afullservice organization approaching the size and complexity ofHolland or larger A record of successfully dealing with elected officials and boards other than and in concert with the City Council trust in local A proven record of safe guarding and enhancing the publics government Fiscally astute with experience in the principles and practice of governmental management including taxation budgeting finance grantsmanship environmental protection human resource management and program and service delivery and evaluation Solid experience and skill in revenue enhancement financial management financial planning and administration of budgets Experience with a broad variety of services including economic and commercial development regional governmental collaboration utilities land use planning community development transportation and parks and recreation Experience with focused economic development and revitalization programs and initiatives A record of effective hiring and ofpromoting employee development and leadership including delegation accountability training and rewards for performance A record of customer service and responsiveness to residents establishing an organizational practice ofcustomerfriendly services
Working Style Skills Knowledge and Abilities
A participative leader who is comfortable among highly competent and successful people in both the public and private sectors Aresultsoriented and apolitical Manager who can make difficult strategic decisions and communicate them in a respectful compassionate manner An individual that keeps the Mayor and Council apprised ofpotential problems and attendant options being detail oriented but understanding the amount ofdetail needed for each interaction or discussion A leader who sets direction then remains in regular communication with Department Heads to hold them accountable for accomplishments A Manager who supports policy development by the Council and is skilled at translating policy into practice with staff members and A person who will become a member of community civic organizations and service appear at community meetings and events regional planning partnerships and neighborhood meetings and is available for evening or weekend public meetings A leader with the foresight to imagine and anticipate trends opportunities to and the and problems A person who can help to articulate residents staff Councilsvision for Holland Someone with a thorough approach to examining alternatives and presenting welldocumented options and recommendations to elected of and officials in a timely manner including explanation alternatives pros cons written A person who will use demonstrated skills in interpersonal and verbal communications to build strong trust with the Council and the public while enhancing the credibility of City government and the position of City Manager A person who promotes teamwork shares information willingly and encourages an open and transparent government A leader who can make a quick decision under pressure when the situation demands media A skilled public speaker and presenter with an understanding of the and the importance ofpositive public relations Someone familiar with trends in technology useful for city functions A Manager who is aware of local regional state and national issues and practices
Personal Characteristics
the A person ofunquestioned honesty integrity and ethics who demonstrates highest standards ofprofessional conduct A strategic thinker who serves as a catalyst in developing and implementing initiatives that benefit all residents Someone who is not interested in who gets the credit for good things happening not a monument builder A person who is accessible and forthright and respectful with the Council residents and City staff A person who remains professional in all aspects has the ability to listen without prejudice Someone with awelldeveloped sense ofhumor Someone who understands the need to listen and learn before acting upon initiatives or making significant changes A person who will tackle approved projects and programs with a cando attitude Arelationshipbuilder with community members the City Council and staff and other colleagues One who brings people together across traditional boundaries and helps to build consensus A person who is sensitive to community history and values and who enjoys becoming involved in community events and groups Someone with the selfconfidence to welcome the experience and expertise ofthe Council and staff helping both groups to focus their resources on longterm gains A leader who builds an open rapport with staff members welcoming consultation on new ideas and problemsolving A person who respects individuals and values professional development for each An innovative individual of high energy A person who comfortably combines drive and diplomacy POSITION ADVERTISEMENT
CITY OF HOLLAND MICHIGAN CITY MANAGER
and This is an exceptional opportunity to manage one ofthe most successful responsive businessfriendly municipal governments in the United States
Located midway three hours between Chicago and Detroit on the shore of Lake Macatawa of which abuts Lake Michigan Holland is a city like no other With a population approximately is minutes from the Holland sits amid a metro area containing people and Grand Rapids metro area which approaches million people The City is politically geographically economically and strategically positioned to continue to grow as acenter of industry tourism commerce retirement and education
is Holland has a professional staff of more than fulltime employees The manager appointed by the ninemember Mayor and City Council During the past years Holland has had two city in the managers during the past years two mayors the current mayor is running unopposed number upcoming election The general fund budget for fiscal year was SOMM The expands to MMwith the inclusion of the Holland Board of Public Works the municipally of directors owned fourutility enterprise run by a general manager and governed by a board appointed by and responsible to the mayor and city council
The Holland City Council seeks aprofessional manager to provide strategic and operational with leadership The ideal candidate possesses an agile financial mind and proven experience regional collaboration in local multigovernmental environments demonstrated success with substantial publicprivate partnerships hiring executive level managers succession planning development ofmidlevel managers implementing meaningful strategic planning initiatives relating effectively with all segments of a diverse community and the capacity to manage organizational change
Competitive salary DOQ plus excellent fringe benefits Bachelors degree Masters degree in with often public administration business law or a related field highly preferred a minimum years ofexperience in high level management positions
to with If chosen for an interview with mayor and council a candidate will be required cooperate The Mercer Group Inc in its conduct ofbackground checks Send resume cover letter that demonstrates how your qualifications interests and experience coincide with this posting to MCL detailed salary history and if desired a request for confidentiality pursuant hby November to Phillip Robertson The Mercer Group Inc MercerNCaaolcom electronic submission preferred or mail to Hwy North Louisburg NC View an indepth profile of the position at on the left of the wwwMercerGroupInccom by clicking on the Current Searches tab screen EOE APPENDIX PAST SEARCHES OF THE MERCER GROUP
Asterisk indicates executive search work performed by a current staff member while working for another firm
PUBLIC SECTOR
Citv ManagersAdministrators
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Roanoke Virginia City Manager San Antonio Texas Human Resources Director San Antonio Water System Texas PresidentCEO San Antonio Water System San Antonio Texas Vice President of Communications and Community Relations San Diego California Deputy City Manager San Diego California Parks and Recreation Director San Diego California Assistant City Manager San Diego California General Manager San Diego Wastewater Management District San Mateo California ChiefofPolice Sandy Springs Georgia Finance Director Sarasota Florida Director ofHuman Resources South Florida Workforce Executive Director Southeastern Public Service Authority Virginia Spartanburg South Carolina Housing Authority Executive Director Spartanburg South Carolina Housing Authority Executive Director Spartanburg South Carolina Housing Authority Deputy Executive Director Spartanburg South Carolina Housing Authority Director of Maintenance State ofDelaware Director Division for the Visually Impaired Sun n Lake of Sebring Florida General Manager Takoma Park Maryland City Manager Taos County New Mexico Director of Community and Economic Development Taos New Mexico City Manager Taos New Mexico Town Police Sergeant Thornton Colorado Public Information Officer Tracy California Chief ofPolice Tucson Arizona ChiefInformation Officer Tucson Arizona Human Resources Director University City Missouri City Manager Village ofQuesta New Mexico Village Administrator Virginia Beach Virginia Director ofHuman Resources Wasco Washington Community Development Director Wayne County Economic Development Commission North Carolina PresidentChief Operating Officer West Des Moines Iowa Manager Westcom West Palm Beach Florida Housing and Community Development Director Westminster Maryland City Administrator White House TennesseeCity Administrator Wilmington North Carolina City Manager Yankton South Dakota City Manager
Public Safety
Anaheim California Chiefof Police Ann Arbor Michigan Fire Chief Barstow California Chief ofPolice Belding Michigan Chief ofPolice Boulder Colorado Communications Center Manager Bowie Maryland Chief of Police Bowie Maryland Chief of Police Bozeman Montana Chief of Police Bryan Texas Chief ofPolice Camden New Jersey Director of Public Safety Carlsbad California ChiefofPolice Carlsbad California Fire Chief Cedar Rapids Iowa Chief ofPolice Champaign Illinois Fire Chief Champaign Illinois METCAD Director Charter Township ofMeridian Michigan Chief ofPolice Chesapeake Virginia Fire Chief Dane County Wisconsin Director of Public Safety Communications Danville Kentucky Police Chief Davenport Iowa Chiefof Police Davenport Iowa Fire Chief Daytona Beach Florida Fire Chief Daytona Beach Florida Police Chief Des Moines Iowa Fire Chief Des Moines Iowa Chief ofPolice Douglas County Nebraska Director of County Corrections Center Douglas County Nebraska Director of County Corrections Center Douglas County Nebraska Director of County Corrections Center East Lansing Michigan Chief of Police Edmond Oklahoma ChiefofPolice Edmond Oklahoma Fire Chief Eloy Arizona Chief ofPolice El Segundo California Fire Chief Franklin Tennessee ChiefofPolice Fredericksburg Virginia Chief ofPolice Gladstone Missouri Director of Public Safety Glendale Arizona Chief ofPolice Limited Scope Search Goodyear Arizona Police Chief Goodyear Arizona Deputy Fire Chief Greeley Colorado ChiefofPolice Greenfield California ChiefofPolice Greenfield California Chief ofPolice Greensboro North Carolina Chiefof Police Greensboro North Carolina Fire Chief Hampton Virginia Fire Chief Hanover Park Illinois Fire Chief Hanover Park Illinois Fire Chief Hanover Park Illinois Chief of Police Hanover Park Illinois Chief of Police Hayward California Chiefof Police Healdsburg California Chiefof Police Holly Springs Georgia Chief of Police Limited Scope Huber Heights Ohio Fire Chief Huber Heights Ohio Deputy Chief ofPolice Jackson County Missouri Director of Corrections Jackson Michigan Chiefof Police Jackson Michigan Fire Chief Jacksonville North Carolina Chief ofPolice Jacksonville North Carolina Chief ofPolice Key West Florida Chief ofPolice Laredo Texas Chiefof Police Kirkland Washington Fire Chief Livermore California Chief ofPolice LivermorePleasanton Fire Department California Fire Chief Longboat Key Florida Chief ofPolice Manatee County Florida Director of Public Safety Manhattan Beach California Chief ofPolice Melbourne Florida Fire Chief Meridian Michigan Fire Chief Meridian Township Michigan Police Chief Assist Mission Hills Kansas Chiefof Police Mountain View California Police Captain Newport Oregon Police Chief Newport News Virginia Chief of Police Newport News Virginia Chiefof Police Newport News Virginia Chiefof Police Norfolk Virginia Chief ofPolice Norfolk Virginia Director ofFire and Paramedical Services Northglenn Colorado Chief of Police North Huntingdon Township Pennsylvania ChiefofPolice North Little Rock Arkansas Chiefof Police North Myrtle Beach South Carolina Public Safety Director North Myrtle Beach South Carolina Public Safety Director North Port Florida Fire Chief Limited Scope Search Oakland Park Florida Fire Chief Oak Ridge Tennessee Chief ofPolice Orange County North Carolina Emergency Services Director Owosso Michigan Chiefof Police Papillion Nebraska Chief ofPolice Pasadena California Fire Chief Pinellas County Florida Undersheriff for Administration Pleasanton California Chiefof Police Pleasanton California Police Lieutenant Portsmouth Virginia Chief ofPolice Prairie Village Kansas Chief ofPolice Raleigh North Carolina Chief ofPolice Raleigh North Carolina Fire Chief Reno Nevada ChiefofPolice Reno Nevada Fire Chief Rhode Island Airport Corporation Airport Chief ofPolice Rio Rancho New Mexico Fire Chief Rio Rancho New Mexico Director ofPublic Safety Limited Scope Search Rio Rancho New Mexico Director ofPublic Safety Riverdale Georgia Chiefof Police Sacramento Metropolitan Fire District Sacramento California Chief Deputy San Fernando California Police Chief San Mateo California Chief of Police Santa Rosa California Chief of Police Sarasota Florida Chiefof Police Silicon Valley Animal Control Authority California General Manager Simi Valley California Chief of Police Southlake Texas Police Chief Spartanburg County South Carolina Communications Director Suffolk Virginia Chief of Police Takoma Park Maryland Chief ofPolice Takoma Park Maryland Chief ofPolice Taos New Mexico Chiefof Police Police Lieutenant Police Sergeant Police Patrol Officers Tracy California Chief ofPolice Tracy California Fire Chief Tracy CaliforniaChiefof Police Trumbull County Ohio Director West Des Moines Iowa Chiefof Police Western Tidewater Regional Jail Authority Virginia Superintendent Wilmington North Carolina ChiefofPolice Winchester Virginia Chief of Police Limited Scope Yakima Washington Police Chief Public Utilities
Alexandria Sanitation Authority Alexandria Virginia Chief Operations Officer Alexandria Sanitation Authority Alexandria Virginia Public Communications Liaison Arlington Texas Assistant Director for Water Treatment Anaheim California Water Engineering Manager Anaheim California Water Field Operations Manager Anaheim California Assistant General Manager B Public Utilities Avondale Arizona Director of Utilities Bexar Metropolitan Water District San Antonio Texas General Manager Brazos River Authority Texas General Manager Brazos River Authority Texas Director of Human Resources Brazos River Authority Texas Water Resources Division Manager Bristol Tennessee Essential Services Chief Operating Officer Charlottesville Virginia Gas Superintendent Charlotte County Florida Utilities Director Charlotte County Florida Utilities Engineering Services Manager Chesterfield County Virginia Director ofUtilitiesPublic Works Choctawatchee Electrical Cooperation CHELCO Defuniak Springs Florida Chief Operating Officer Clearwater Florida Public Works Division DirectorCTtilities Columbus Georgia President Water Works Columbus Georgia President Water Works Columbus Georgia President Water Works Danville Virginia Senior Civil Engineer Gas Engineer Water Engineer Senior Electric Engineer Electric Engineer Daytona Beach Florida Utility Engineering Manager District of Columbia Water and Sewer Authority Occupational Safety and Health Director
District of Columbia Water and Sewer Authority Engineering Planning Manager Edmond Oklahoma Director ofElectric Utilities Limited Scope Emerald Coast Utilities Authority Director Escambia County Utility Authority Florida Executive Director Fort Lauderdale Florida Utility Distribution Collection System Manager Gainesville Regional Utilities Florida WaterWastewater Engineer II Gallup New Mexico Deputy Director ofJoint Utilities Georgia Power Company Director of Economic and Community Development Green Bay Metropolitan Sewerage District Executive Director Greensboro North Carolina Utilities Director Greenville North Carolina Utilities Commission GenerallVlanager Hampton Roads Sanitation District Virginia General Manager Henry County Public Service Authority Virginia Director of Regulatory Compliance and Technical Applications Hillsborough County Florida Director of Solid Waste Management Homestead Florida Utilities Director Homestead Florida Plant Manager Kansas City Missouri Deputy Director of Water Services Largo Florida Environmental Services Director Livermore California Water Resources Manager Los Alamos County New Mexico Utilities Manager Board of Public Utilities MaconBibb County Water Sewerage Authority Georgia Executive Director Macon Water Authority Georgia Executive Director Milwaukee Wisconsin Water Superintendent Limited Scope Search Modesto California Operations and Maintenance Director Monroe North Carolina Water Resources Director Monrovia California Interim Water Director North Port Florida Utilities Director Orlando Utilities Commission OUC Florida General Manager Pleasanton California Utilities Superintendent Polk County Florida Utilities Technical Services Director Sanitation District No ofNorthern Kentucky Executive Director Spartanburg South Carolina Commission ofPublic WorksGeneral Manager Spartanburg South Carolina Commission ofPublic WorksGeneral Manager Spartanburg South Carolina Commission ofPublic WorksGeneral Manager Spartanburg South Carolina Sewer District Director Spartanburg South Carolina Sewer District Director Spartanburg South Carolina Sewer District Director Spartanburg South Carolina Commission of Public WorksSanitary Sewer District Personnel Director Spartanburg South Carolina Commission of Public WorksSanitary Sewer District Personnel Director San Antonio Water System Texas PresidentCEO San Antonio Water System Texas Vice President for Communications San Diego California General Manager San Diego Wastewater Management District Severn Trent Florida District Manager Southwest Oakland County Resource Recovery and Water Authority Michigan General Manager Talladega Alabama General Manager Talladega Water SewerBoard Tucson Arizona Water Director Valdosta Georgia Utilities Director Vero Beach Florida Utilities Director Ventura CaliforniaDirector of Water and Wastewater Virginia Beach Virginia Deputy City Manager for Utilities West Palm Beach Florida Director ofPublic Utilities West Palm Beach Florida Water Plant Manager Wichita Kansas Director ofPublic Works and Utilities Wichita Kansas Assistant Director ofPublic Works and Utilities
Public WorksEnineerinE
Atlanta Georgia Traffic EngineerTechnology Agent Aurora Colorado Public Works Director Avondale Arizona Director ofUtilities Avondale Arizona Development Services Director Bexar County Texas Executive Director Infrastructure Services Bexar Metropolitan Water District San Antonio Texas General Manager Billings Montana Director ofPublic Works Champaign Illinois Director ofPublic Works Limited Scope Search Chesapeake Virginia Project Director Route Road Project Limited Scope Search Clearwater Florida Public Works Division DirectorTransportation and Drainage Clearwater Florida Public Works Division DirectorUtilities Contra Costa County Central Sanitary District Director ofAdministration Danville Virginia Senior Civil Engineer Gas Engineer Water Engineer Senior Electric Engineer Electric Engineer Daytona Beach Florida Public Works Director DeKalb County Georgia Public Works Director Delta Diablo Sanitation District Administrative Services Manager Eloy Arizona City Engineer Fayetteville North Carolina Engineering Manager Limited Scope Search Fort Lauderdale Florida Public Works Director Fort Lauderdale Florida Construction Manager Fort Lauderdale Florida Resource Recovery Board Broward Solid Waste Disposal District Executive Director Garland Texas Solid Waste Collections Manager Garland Texas Disposal Operations Manager Genesee County Road Commission Flint Michigan Engineering Position Genesee County Road Board Michigan ManagerDirector Genesee County Road Board Michigan Chief Engineer Glastonbury Connecticut Director of Building Services Glendale California Customer Service Administrator Grapevine Texas Public Works Director Green Bay Metropolitan Sewerage District Executive Director Greensboro North Carolina Director ofTransportation Hampton Roads Sanitation District Virginia General Manager Hanover Park Village Illinois Public Works Director Henry County Public Service Authority Virginia Director of Regulatory Compliance and Technical Applications Highland Park Michigan Interim Public Works Director Indian Rocks Beach Florida Public Services Director Limited Scope Search Irvine California Public Works Director Jacksonville Florida Director of Public Works Kansas City Missouri Deputy Director ofPublic Works Kansas City Missouri City Engineer Kansas City Missouri Manager ofFacilities La Quinta California Public Works Director Lake Arrowhead Conununity Services District FD Finance DirectorDistrict Engineer
Lea County New Mexico Public Works Director Little Rock Arkansas Public Works Director Technology Agent Livermore California City Engineer Loudoun County Virginia Director of Transportation Los Angeles California General Manager General Services Department Marietta Georgia Public Works Director Martin County Florida County EngineerPublic Services Director Meridian Township Michigan Public Works Director Monroe North Carolina Water Resources Director Mooresville North Carolina Manager of Engineering Morgan Hill California Public Works Director Napa Sanitation District General Manager Newark California Public Works Director New Orleans Louisiana Director of Capital Projects Norfolk Virginia Senior Civil Engineer Norfolk Virginia Waste Management Superintendent Orlando Florida Public Works Director Osceola County Florida Building Department Director Oxnard California Public Works Director Pleasanton California City Engineer Pleasanton California Public Works Director Pleasanton CaliforniaChiefBuilding Official Pleasanton California Deputy Director ofPublic Works BOperations Polk County Florida Traffic Engineering Division Director Polk County Florida Land Development Engineer Polk County Florida County Engineer Port Huron Michigan Public Works Director Port of Los Angeles California Director of Construction and Maintenance Prairie Village Kansas Public Works Director Punta Gorda Florida Project Manager Limited Scope Search Process Rochester Hills Michigan Director ofPublic Services Salem Oregon Senior Engineering Project Manager Salem Oregon Engineering Project Manager Salem Oregon Engineering Program Manager Saline County Kansas Director of Public Works St PetersburgFlorida Deputy City Manager for Public Works San Jose California Deputy Public Works Director for City Facilities San Mateo California Public Works Director Santa Clara California City Engineer Santa Clara California Public Works Director Sarasota County Florida ChiefBuilding Officer Sioux City Iowa City Engineer Sioux City Iowa Senior Civil Engineer Southeastern Public Service Authority Virginia Executive Director Southeastern Public Service Authority Virginia Executive Director Spartanburg South Carolina Commission ofPublic Works General Manager Spartanburg South Carolina Commission ofPublic Works General Manager Spartanburg South Carolina Commission ofPublic Works General Manager l Spartanburg South Carolina Sewer District Director Spartanburg South Carolina Sewer District Director Spartanburg South Carolina Sewer District Director Spartanburg South Carolina Housing Authority Director of Maintenance Suffolk Virginia Transportation Engineer Sumter County Florida Engineering Manager SunnLake Sebring Improvement District Florida General Manager Tracy California Chief Building Official Tracy California Public Works Director Ventura Regional Sanitation District General Manager Valdosta Georgia Traffic Engineer West Des Moines Iowa Engineering Manager West Des Moines Iowa Principal Engineer Wichita Kansas Director ofPublic Works and Utilities Wichita Kansas Assistant Director ofPublic Works and Utilities
Real Estate
Alexandria Virginia Director ofReal Estate Appraisals Gwinnett County Georgia ChiefAppraiser Limited Scope Search Jackson County Missouri Director ofAssessment
Risk Managers
Fort Lauderdale Florida Risk Manager Gainesville Florida Risk Management Director Jacksonville Florida Chief ofRisk Management Division Miami Valley Risk Management Association Executive Director Portsmouth Virginia Director ofRisk Management Portsmouth School System Director ofRisk Management Raleigh North Carolina Safety Director
State GovernmentsAencies
Jekyll Island Authority Georgia Executive Director Limited Scope Search Jekyll Island Authority Georgia ChiefFinancial Officer Limited Scope Search State of Delaware Director Division for the Visually Impaired State of South Carolina Director Division ofHealth and Human Services State ofMaryland DOT Director Mass Transit
Tax AssessorTaxAgency
Gwinnett County Georgia ChiefAppraiser Limited Scope Search Jackson County Missouri Director of Assessment Regional Income Tax Agency RITA Brecksville Ohio Executive Director
Technology Agents Assistant City Managers Akron Ohio Assistant to the Mayor Technology Agent Arlington Texas Assistant City Manager Technology Agent Atlanta Georgia Traffic Engineer Technology Agent Eugene Oregon Assistant City Manager Technology Agent Evanston Illinois Assistant City Manager Technology Agent Hampton Virginia Assistant City Manager Technology Agent Henrico County Virginia Assistant County Manager Technology Agent High Point North Carolina Assistant City Manager Technology Agent Independence Missouri Assistant City Manager Technology Agent Jefferson Parish Louisiana Assistant to the Parish President Technology Agent Jersey City New Jersey Assistant Business Manager Technology Agent Kettering Ohio Assistant City Manager Technology Agent Little Rock Arkansas Public Works Director Technology Agent Lower Merion Township Pennsylvania Assistant Township Manager TechnologyAgent
Minneapolis Minnesota Assistant City Coordinator Technology Agent NashvilleDavidson County Tennessee Assistant to the Mayor Technology Agent Oklahoma City Oklahoma Assistant City Manager Technology Agent Pasadena California Assistant City Manager TechnologyAgent Pueblo Colorado Assistant City Manager Technology Agent San Jose California Assistant City Manager Technology Agent St Petersburg Florida Assistant City Manager Technology Agent Sioux City Iowa Assistant City Manager Technology Agent Spokane Washington Assistant City Manager TechnologyAgent Topeka Kansas Assistant to the Mayor Technology Agent Tucson Arizona Assistant City Manager Technology Agent West Hartford Connecticut Assistant City Manager Technology Agent Worcester Massachusetts Assistant City Manager Technology Agent TransportationTransit Authorities
Atlanta Georgia Traffic Engineer Technology Agent Atlanta Regional Commission Atlanta Georgia Executive Director BloomingtonNormal Public Transit System Illinois General Manager Capital Area Transportation Authority Lansing Michigan Executive Director Centralina Council ofGovernments Executive Director Coastal Regional Commission Brunswick Georgia Executive Director Greensboro North Carolina Director ofTransportation Hampton Roads Transit Authority Virginia Executive Director Limited Scope Search Hampton Roads Transit Authority Virginia Planning Director Hillsborough County Central Planning Commission Florida Executive Director Jacksonville Florida Chief ofTransportation Planning Lakeland Area Mass Transit District LAMTD Lakeland Florida Executive Director Loudoun County Virginia Transportation Director Maryland Department of Transportation Director ofMass Transit Manatee County Florida Transportation Director Metrolink Assistant Executive Officer Metrolink Assistant Executive Officer Metropolitan Washington Council ofGovernments Atlanta Georgia Executive Director MidOhio Regional Planning Commission Columbus Ohio Executive Director Missouri Department of Transportation MoDOT Multiple Searches North Front Range Metropolitan Planning Organization Fort Collins Colorado Executive Director Northwestern Indiana Regional Planning Commission Portage Indiana Executive Director
North Coast Regional Rail Authority Executive Director Pierce County Washington Transit Authority Executive Director Orange County Transportation Authority Assistant CEO Osceola County Florida Transportation Planning Manager Osceola County Florida Transportation Planner Suffolk Virginia Transportation Engineer TampaHillsborough County Expressway Authority Florida Executive Director Tampa Bay Regional Commission Valdosta Georgia Traffic Engineer Virginia Peninsula Transportation District Commission Executive Director Virginia Peninsula Airport Commission Executive Director
Universities
California Polytechnic State University San Luis Obispo Dean School of Business Limited Scope Search California Polytechnic State University San Luis Obispo Information Systems Assistant Professors Georgia Institute of Technology Director ofAdvanced Technology Development Center I Georgia Institute of Technology Director Industrial Extension Division Georgia State University Vice Fresident of Academic Affairs and Provost Limited Scope Search University ofArizona Vice President of Finance University ofNevada Reno Director of Development Limited Scope Search University of Northern Colorado Executive Director for University Foundation and Alumni Association Limited Scope Search University of South Carolina Director Bureau of Governmental Affairs Limited Scope Search Georgia Tech Research Institute Members of Advisory Board to Director Georgia Tech Research Institute Research Director
MultiYearSearch Agreements
Alameda County California Arlington County Virginia Broward County Florida Charleston County South Carolina City ofChesapeake Virginia City ofClearwater Florida City ofColumbia South Carolina City ofDayton Ohio City ofEast Point Georgia City ofGarland Texas City of Glendale Arizona City ofHomestead Florida City of Jacksonville Florida City of Jackson Michigan City of Los Angeles California City of Norfolk Virginia City ofNorthglenn Colorado City of North Myrtle Beach South Carolina City ofNorth Port Florida City of Oak Ridge Tennessee City of Orlando Florida City of Peoria Arizona City of Phoenix Arizona City ofPortsmouth Virginia City ofPrairie Village Kansas City ofRoanoke Virginia City of Spartanburg South Carolina City ofTucson Arizona City ofYuma Arizona City ofWest Des Moines Iowa Cuyahoga Metropolitan Housing Authority Cleveland Ohio Hillsborough County Tampa Florida Los Angeles County California Jackson County Missouri Metropolitan Government ofNashvilleDavidson County Tennessee Metropolitan Pier and Exposition Authority Illinois Rhode Island Airport Commission Rhode Island Spartanburg County South Carolina Spartanburg Housing Authority South Carolina Town of Longboat Key Florida
PRIVATE SECTOR NONCONFIDENTIAL
American Public Works Association Executive Director Florida Association of Counties Executive Director Homebuilders Association of Greater Spartanburg South Carolina Executive Director Kentucky League of Cities Kentucky Executive Director Maryland Local Government Insurance Trust Maryland Executive Director New Hampshire Local Government Center New Hampshire Executive Director Texas Municipal League Texas Executive Director
PRIVATE SECTOR CLIENT LIST IS CONFIDENTIAL
Consulting Firm Texas Regional Vice President Consulting Firm Washington DC Principal Consulting Firm Georgia Senior Consultants Managers Director Consulting Firm Virginia Director Consulting Firm Georgia Marketing Director Consulting Firm Texas Marketing Director Electronics Manufacturer Alabama Vice President and Assistant General Manager Product Manager Health Research Society California and New York President Insurance Company Ohio President Construction Company Florida Vice President Computer Services Company Georgia Vice President Marketing Basic Metals Company New York Project Manager Financial Institution Georgia Vice President of Data Processing Bookstore Coffeehouse Colorado Manager Health Service Company California Regional Vice President Property Management CorporationVirginia Vice President Operations Resort Corporation Florida General Manager Services Company Florida Vice President Law Firm California and Washington DC Associate Attorney Beverage Company Georgia Corporate Attorney Service Contracting Corporation Florida Vice President Shipbuilder Mississippi Submarine Planners Aerospace Company California Systems Analysts Production Control Supervisors Production Assistants Vice President Sales Marketing Vice President Strategic Planning Executive Director Port Operations r e a fya
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We deliver leaders Our executive recruiting specialists have national contacts within the public sector and professional organizations allowing us to find a broad range of talent We rigorously qualify and investigate each candidate We wontjust pull names out of a database When we are finished you will have candidates that meet or exceed your expectations Affiaa Ptrlici Tf l lJlm vltiiixndiCnm EMiiiii it Nardi tircarkititncitiuitrW I FOS jilt u B L I G Harrisburg Ifiruuylruria lUI
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Natalie Turner Executive Assistant City of St Clair Shores o Jefferson Circle Dr St Clair Shores MIoi
Dear Natalie
Thank you for the opportunity to submit our offer of executive search services for St Clair Shores City Manager position
Affion Public is an executive search firm that specializes in identifying and placing exceptional executive level candidates within the Public Sector We have built a successful practice on placing Public Sector Executives and have a reputation for developing excellent working relationships with the clients we serve
We differentiate ourselves from our competition by seeking out passive as well as active candidates that will best meet the needs of our clients Our commitment to diversity and success at targeting minority candidates has also helped to set us apart from other firms By conducting searches in this manner we are able to provide a tailored pool of candidates rather than recycling the same candidates search after search
Our partnership approach and high quality of work fosters the level of comfort our clients value and deserve With our high touch style wellbe able to provide you with the attention that you warrant and deserve for this very important search Our search process and collaborative approach has enabled Affion Public to conduct multiple searches for the majority of the clients we serve
We are very familiar with Michigan having worked with the City of East Lansing on their City Manager search earlier this year and we have worked with the City of Ann Arbor on several recruitments that include their City Administrator search in oii and both their Parks and Recreation Services Manager and their Parks and Recreation Services Deputy Manager searches in
On behalf of Affion Public we will be thrilled to be your firm of choice Please feel free to contact me directly at or via email at reillyCaffionubliccom I lookforward to speaking with you in the near future
Best Regards
Scott Reilly CEO Affion Public
Delivering Leaders r
r r r
City of St Clair Shores MI Executive Search Services City Manager iiooi
Affion Public North Second Street Suite Harrisburg PA iioi Table ofContents
Table of Contents i
Company Profile
Why Affion
What We Do Differently
Relevant Recruitment History
City Manager Recruitment History
Michigan Recruitment History
Objectives and Approach
Developing the Candidate Profile
Input from Stakeholders
Candidate Pool
Affion Process in Screening
Internal Candidates
Client Selection of Candidates for Interview
Client Interviews and Final Selection
Hiring g
Statement of Diversity io
Individuals Assigned to Search ii
Reference List ag
Cost i
Guarantee i
Client List i
Affion Disclaimer
Copyright oog byAffion Public LLC Allrights reserved Printed in the United States ofAmerica The information in this document is the exclusive property ofAffion Public LLC The data and trade secrets contained herein are submittedfor use solely by the City of St Clair Shores The reproduction of this document or any portion thereof in anyform without the express written consenf ofAffion Public LLC isforbidden fs P L C L i C Company Profile
Affion Public is the result of a merger of Arcus Public a nationally recognized executive search firm and Affinity Technology Consultants an experienced technology advisory and consulting services company
We are deeply rooted in the public sector providing technology consulting and human resources consulting and strategies for state and local government education and nonprofit organizations since
Affion Public brings extensive experience and expertise to every assignment by providing comprehensive human resource and technology consulting strategies Whether its finding the perfect candidate for a key position providing classification and compensation or assembling a seasoned team of technology operations people to tackle a tough problem Affion Public has the solution
Our Executive Search Division specializes in identifying the nationsbest and brightest executives and delivering those individuals to our Public Sector Clients Our Partners are typically state county city and government organizations as executive well as nonprofits Recognized as a leader in public sector searches Affion has attained preferred vendor status or an exclusive relationship with the majority of its client partners
Affionscorporate headquarters is located in the heart of downtown Harrisburg PA Our address is North nd Street Suite Harrisburg PA
wwwaffionpubliccom
Whv Affion
different and our Affion We are As a company our strengths lie in our people our passion commitment an talented of that set of skills and an of employs extremely group professionals bring a diverse average over to years of experience in government and private sector venues Extraordinary trusted client partnerships have separated us from others in the industry Embracing a small business approach has enabled the entrepreneurial spirit of Affion while also ensuring a personalized approach and customized solution for our partners
It is our unique understanding of the complexities of the public sector that gives us an edge We know what to challenge potential candidates on and we know how to discern and qualify the very specific set of skills an executive needs in order to succeed within the public realm Our particular expertise lies in our ability to reach out to and ultimately attract the best and the brightest into the public executive domain Short and long term Affion is looking for valued long lasting partnerships where we can have a real and positive effect for our client
Our Executive Search Team provides a full range of customized executive recruiting and management and consulting services Particular areas of expertise lie within strategy human resources process solutions We have served in an advisory capacity to state city and municipal governments across the country
Historically our specialized executive recruitment services have been client driven By building strong client partnerships and practicing due diligence we gain an invaluable understanding of the mission motivation and culture of our client This has allowed us to successfully recruit across all departmental and authorities disciplines and ultimately to provide top executives to an array of governmental agencies eg Information Systems Public Safety Engineering Health and Human Services Water Utilities Economic Development Assistant City Managers City Managers etc
f U E L G What We Do Differently Our executive search goal is to specify identify qualify and deliver candidates that meet or exceed your expectations After consulting with client executives and stakeholders we utilize a systematic search methodology to customize and tailor the ideal candidate and position profile to meet the specified need
Targeting organizations that are similar to our client we set out to find individuals that meet and exceed the background education experience and personal characteristics required This is done in a highly confidential manner and in compliance with applicable legal standards Once a potential candidate has been identified they will enter into a rigorous qualifying process to further establish the fit A comprehensive Confidential Report on each of the selected candidates is prepared to include pertinent information relative to the candidates work history and background A professional appraisal of the candidates competencies compared to the specific requirements will be provided as a continuum to the Report In the form of a Portfolio Presentation we meet with the stakeholders to make our recommendations We deliver individuals that are competent qualified and capable We deliver solutions
o Relevant Recruitment History
City Manager Recruitment Histo
City of Ann Arbor MI oii City ofLeander TX ou Positionfilled by Steve Powers Position filled by Kent Cagle
City of Austin TX City of McKinney TX Positionfilled by Mark Ott Positionfilled by Frank Ragan
City of Broken Arrow OK City of Morgantown WV oio o Positionfilled by Dave Wooden Positionfilled by Terrence Moore o Positionfilled by Thorn Moton or City ofNorth Richland Hills TX City of Columbia MO oii Positionfilled Mark Hindman Position filled by Mike Matthes City of Plano TX oii City of Corpus Christi TX Positionfilled by Bruce Glasscock Position filled by Angel R Escobar City ofRound Rock TX oii City of East Lansing MI or Positionfilled by Steve Norwood Position filled by George Lahanas City ofSan Antonio TX City of Galveston TX Positionfilled by Sheryl Sculley Position filled by Michael Kovacs City ofSan Marcos TX City ofHollywood FL or Positionfilled by Rick Menchaca Positionfilled by Doug Hewitt City ofSavannah GA oio City of Huntsville TX Positionfilled by Rochelle SrnallToney Position filled by William Baine City of Springfield MO City ofIrving TX Positionfilled by Greg Burris Positionfilled by Tommy Gonzalez
Michigan Recruitment Histo
City of Ann Arbor MI Parks and Recreation Services Manager Parks and Recreation Services Deputy Manager City Administratoroii
City of East Lansing MI City Manager or
Washtenaw County MI Community Development Director
u e Obiectives andAnuroach
the will with to ideal date for i Establishing Timeline we work closely you determine your start your executive and then work to make sure that we agree on all target dates and activities
Input from Key Decision Makers we will meet with all parties who will be impacted by this executive to seek input which will also help us understand the company the people and the working environment This can include setting up Public Forums to engage the community in assisting in the process
Developing the Candidate Profile through extensive interviews we will gain a complete the and the ofthe executive understanding of mission goals of company and begin to create the profile you are seeking
Candidate Pool and Search Techniques we will use our own extensive internal database our personal and professional connections competitor intelligence targeted recruiting industry specific sourcing and other recruiting tools to begin to identify the perfect candidate
Screening Process we will conduct interviews to qualify each candidate whether it is an internal candidate or an external one prior to presentation to you and will conduct an extensive background check on each potential candidate
Selecting Candidates for Client Review we will present the key decision makers with a portfolio ofcandidates for consideration and will discuss each candidatesskills and qualifications in detail
Choosing the Finalists and the Interview once the client has reviewed the candidates and has selected the finalists interviews with the key decision makers or the Selection Committee will begin
Hiring all candidates will have been prequalified on the salary range benefits and we will assist in all final employment matters
a u i Developing the Candidate Profile
Affionsapproach to executive searches is a very personal and systematic one Our success is dependent all the on the access and information granted to us by the client organization so that we can gather information possible to have a true understanding of the clientsneeds Only if we know the organization intimately and develop a very thorough and detailed profile of the ideal candidate can we be assured of the right match for the organization and the individual who is ultimately selected
We pride ourselves in the value we bring to the table by working with the client to develop the profile of the ideal candidate from which to conduct our search We do this by spending a great deal of time with the chief decision makers elected officials etc at the very beginning learning the history of the position the mission and goals of the organization the past successes and failures of the position staff budget and virtually everything the selected candidate would need to have experience and success addressing In order for us to locate the ideal leader for an organization we must know where that organization wants to go and what it will take to get it there
Each search is different and we invest as much time in getting to know the style and organizational culture of our client as we do getting to know each candidate under consideration We develop a strong relationship with the decision makers and people with whom the potential candidates would be working to ensure the right match We spend time with the decision makers to understand their idea of the ideal candidate their own management style and what the position means to them and to the learn recruit organization We and adopt the organizationsvision so that we are able to candidates who will embrace those goals and lead a strategythat will support that vision
We prefer to interview other successful executives at the peer level of the vacant position to get an understanding of the kind of leaders who are successful in the organization We also find it valuable to interview some subordinate level staff if possible to assess some ofthe challenges or strengths within the current resources that the incoming executive would find
These early stages of the search are in our mind the most important Our entire search team including our assigned recruiters is involved in this information gathering relationship process from the beginning so we all know exactly what our client is seeking in applicants and are qualifying candidates on the clientsorganizational culture
For national searches our team also investigates the community in which the position resides We investigate the public and private school options and even spend time with a realtor to get a feel of the local housing market for relocation All of this helps us when we screen and sell candidates on the position
From the interviews and fact gathering we will prepare a comprehensive Candidate Recruitment Profile for the position with the desired qualifications and characteristics for approval by the Clients designeesIt is from this customized Profile that we conduct our systematic search
fM
P U B L t C Input from Stakeholders
in ofthe stakeholder The first steps any search begin with our onsite stakeholder meetings The purpose interviews is to allow Affion an intimate understanding of the organization the people and the environment These interviews are how we develop the two key profiles in which the search is built around The first profile is the position profile The position profile includes not only the requirements the successful will also what will be on a and individual possess but they doing daily weekly monthly basis This profile is critical in analyzing the potential candidates previous experience The second profile is the candidate profile in which we spoke previously about This profile allows Affion to define the type of individuals that will be successful in your organization
The stakeholder meetings begin with developing the list of individuals that will be working directly with for to and this person This list should include whomever the individual is responsible reporting anyone who may be directly involved with the hiring and interview process Affion is committed to spending as much time as necessary on the stakeholder meeting to ensure a successful placement
will ask The stakeholder meetings are approximately onehour interview session in which our team probing questions to what will make the candidate successful These are generally done on an individual basis
Additional stakeholder meetings including public input will be scheduled at the discretionof the selection with team We have a long history of being very inclusive with our stakeholder process and often meet community leaders business leaders civic and religious leaders as well as neighborhood associations
Candidate Pool
Affion is a relationship driven select targeting firm We use our own internal database to draw upon potential candidates with whom we have built relationships andor referrals We use the telephone to firms reach out to referrals and candidates initially We use the Internet as well as select research to investigate credit criminal and ather background checks and to obtain any written publications authored out by or regarding the candidates Beyond this limited use of technology our efforts are all carried in person We post the job on the Internet or advertise in print as required by the client organization Even our utilization of networks of professional or trade associations is done in person This personal approach is how we have been most successful in targeting and attracting the best and most diverse selection of candidates
Each Affion recruitment effort is customized specifically to the client organizationsneeds and preferences One of the additional values achieved from the time we spend in the beginning is getting to know the client organization and its culture and obtaining mutual agreement on a process that works for both of us While we have a very strict and systematic internal qualifyingscreening process it is only visible to the client in the result it produces Any processes external to our qualifyingscreening process maybe modified to accommodate the clientsorganizational needs
Affion Process in Screenin
While the general steps outlined herein are the basis of the Affion search flexibility is built into our model to accommodate a particular clients preferences Our search is customized to best meet the needs of our client and as long as we are not asked to forego steps to ensure quality modifications or additions can be made
SourcingRecruiting Candidates Our Senior Executive Recruiters ioo dedicated to this search will identify candidates who have been successful in like organizations in similar positions We search from a variety of sources to ensure development of a broad representative pool in terms of affirmativeaction efforts and experience including our own network of contacts and files public or private entities professional and other associations and organizations related to the position and referrals We do targeted advertising in publications specific to the position c Targeted Recruiting Affion maintains a national database through extensive networks in industry specific business groups trade and professional organizations To further ensure adiverse candidate pool we also source candidates from professional organizations and networks that are ethnic and gender specific We reach out to a variety of sources to collectively find the best talent available
As a result of our previous and ongoing recruiting efforts within government and quasigovernment network organizations local city county and state Affion has and continues to build an expansive of candidates that includes the best and the brightest in the public sector That network of candidates individuals exemplifies our professional commitment to building valued relationships knowing the experience and leadership styles and understanding their needs and career goals By operating within these guidelines our deliverable to our client results in being a known and trusted entity
ScreeningQualifying Candidates Our Senior Executive Recruiter conducts preliminary screening interviews of all inhouse candidates and the most promising candidates to determine their qualifications pertinent accomplishments experience ability to meet special needs of the position and their interest in being considered Preliminary screening will be based on a resume rating instrument developed from criteria contained in the customized Candidate Recruitment Profile information contained in the resumes submitted to Affion and Affions knowledge ofthe people and organizations with whom and in which we work At this point in the search our recruiter is also securing preliminary confidential reference information on the most promising candidates as available and appropriate to verify experience and qualifications ie to ensure that it is worthwhile proceeding with them
After best into those to two more rounds qualifying the candidates our process individuals are subjected is of interviews by additional Affion Executive staff The same criteria are used but the emphasis here on organizational and cultural fit and political acumen This process assures the quality we demand of the short list ofsemifinalists that are selected
All candidates are met facetowhen possible If the facetointerviews cannot be arranged then video conferencing is arranged to ensure that the recruiters and executives withinAffion are comfortable with the candidates they are presenting for consideration
Background Investigation When all members of the Affion qualifying team have agreed that the candidate fits the desired profile we begin extensive background checks to include criminal education and financial investigations Reference calls are completed Political Internet searches are conducted This entire procedure is intended to further eliminate unqualified candidates and to validate the credentials of the final candidates in process
Selecting Finalistsfor Promotion to Client of From our rigorous qualifying process and investigation Affion typically narrows the field qualified candidates to the top We present all of the Clientsdesignated representatives with a comprehensive book of material on each of the selected individuals These books contain summary profiles resumes applications articles by or regarding the candidate pertinent work product and photographs of those candidates whose qualifications work experience achievements andor other special qualities qualify them for the position This comprehensive Confidential Report on each candidate covers not only the also our candidatesworking career and those personal aspects that are relevant to the position but appraisal of how the candidatescompetencies compare to your specific needs and environment Affion and the Clients representatives will meet to review the detailed contents of the book
O Internal Candidates
Affion always screens and evaluates those applications andresumes received bythe Clientfrom inhouse outside considered fair to all or applicants to ensure on the clientsbehalf that the process is applicants to at the clients and determine if any of these individuals are qualified viable candidates Often preference we keep all inhouse applicants in process until the final qualifying phases of the search process unless it is clearly established that certain individuals are not qualified
We review evaluate and acknowledge in writing all applications and resumes received Additionally we ask that all solicitations for consideration made directly to the client be forwarded to Affion immediately to avoid duplication of efforts and take work offthe clientsshoulders
Client Selection ofCandidates for Interview
Affion would work closely with the hiring team for selecting the finalist Affion will make a portfolio presentation to the key stakeholders which will include the resume a briefbio written by the candidate a description ofthe candidatesstrengths and weaknesses and an answer to the questions Why Should I be the Next Upon our faceto presentation of the finalists with our recommendations and comprehensive background information we require that the Client select the number and names of the candidates it wishes to interview in person
Upon the Clientsdirection Affion personnel will coordinate with Client personnel to arrange interviews with the top candidates selected for consideration Affion will work with the client to coordinate any travel or accommodation details that maybe needed for each outside candidate
Client Interviews and Final Selection
The finalist interviews would be conducted in conjunction with the wishes of the hiring team Affion typically suggests that the hiring team utilize panel interviews and also perhaps a candidate presentation The candidate presentation would be an oral presentation accompanied by a visual presentation We typically ask all candidates to prepare atwentyminute presentation in a powerpoint format This can client ofthis is to presentation be on a topic agreed upon by Affion and the The purpose presentation allow the selection committee to see how the candidates communicate their thought process and the candidatesability to effectively express those thoughts to their audience
The formal interview would involve the same set questions asked to each candidate by the same panel member This allows the selection committee to evaluate each candidate on a fair and equal field These questions are agreed upon in advance with Affion and the selection committee Affion will be involved throughout the entire interview process to facilitate the interviews
Hiring
such as Once it is time for a hiring decision Affion will provide assistance on final employment matters the negotiation process with successful candidates and notification to unsuccessful candidates
Any candidate that is presented for consideration will havebeen prequalified on the salary range benefits and relocation package Once the finalist has been selected it is our standard practice that the client sends a formal offer letter to Affion on behalf of the successful candidate Affion will facilitate the signature and closing of the process
g Statement ofDiversi
the Diversity is one of our core values as well as part of our heritage It acknowledges and celebrates richness and value created by the differences among our employees our customers our service offerings and our businesses It is about people backgrounds lifestyles ideas and balance between our work and personal lives It is about maximizing the contributions from all members of our team so that we deliver greater value to our customers It is about valuing differences It is not a code word for affirmative action It is much larger than that It is about valuing differences It is about inclusion It relies on standards of performance and behavior which lead to mutual respect Diversity is about effectively using our collective talent to create a competitive advantage that leads to success both for our internal support staff and contract workforce Arcus is truly committed to effectively recruiting and maintaining a diverse workforce
to Affion maintains an Affirmative Action Program and policy to afford equal employment opportunity all without regards to race color religion sex national origin sexual orientation handicap or disability or status as a disabled veteran or a veteran of the Vietnam War era We take affirmative action to ensure applicants for employment and employees are treated without regard to these characteristics The sole basis for decisions regarding employment status has been and will continue to be an individuals qualifications and based only on valid nonbiased job requirements in positions being filled To carry out our policy the commitment includes but is not limited to recruitment hiring promotions transfers compensation benefits layoffs terminations educational tuition assistance and company sponsored training and recreational programs
Affion employs responsible reporting and monitoring procedures to ensure that all personnel actions are in strict compliance with the Equal Opportunity Policy and our Affirmative Action program We are laws fair further committed to being an Equal Opportunity Employer byvarious federal state and city on employment practices All of Affionsadvertising reflects these same important standards
We are proud of our success in ensuring a diverse candidate pool and thrilled to have placed multiple women and minority candidates in executive level municipal positions nationwide
p Individuals Assigned to Search
Scott Reilly CEO AconPub Iic
of the Scott will be responsible for Quality Assurance during the length your project During engagement he will be responsible for ensuring the success ofthe process
Scott previously the Vice President of Arcus Public has more than years experience in Sales Executive Recruiting and Technology His depth of knowledge and experience placing top executives and Affion technology professionals enables him to lead the talented group of professionals at Public Throughout his tenure in the public sector he has been responsible for leading the engagement process and successfully placing more than ioo professionals inkey roles Hesworked in the trenches performing the searches as well as in leadership roles guiding his team and building relationships with clients while at the helm He truly understands and appreciates the intricacies of the market and as CEO for Affion Public he is responsible for the strategic direction and approach ofeach ofthe firmskey service areas
Scott has been aspeakerpresenter on various topics nationally working with leading government officials to help identify opportunities for technology research and share best practices as well as executive search forums He was named a founding Honorary Alumni to the Harrisburg University of Science and Technology first graduating class He currently serves as the vicechairman of the Derry Township Municipal Authority and has been an active member on the Hershey Country Club Board of Governors Scott was also recognized by the Central Penn Business Journal as one of the regionsTop Under
Scott has been directly involved with all executive level searches through Arcus Public and AffionPublic since
Gina Sprowls Recruiting Manager
Gina will be dedicated to your project During the engagement she will provide the direction and coordination for the recruitment efforts to ensure that the profile of the ideal candidate is adhered to so the best candidate is hired for the job
Gina will be responsible for identifying profiling and screening the candidates Her role will include qualifying potential candidates conducting interviews of candidates Additionally she will assist in coordinating interviews soliciting feedback and conducting professional reference checks She may be involved in the presentation of the final candidates to the stakeholders for consideration
Gina brings over ten years of diverse experience in recruitment sales and management She offers a strong background in Human Resources with an emphasis on executive level recruitment and training Her recruitment career has crossed over several industries including the Public Sector Technology Finance Healthcare Sales and Education She has worked on multiple executive level searches for clients across the nation and is known for building and maintaining excellent relationships with her candidates
Gina has been directly involved with all executive level searches through Arcus Public and Affion Public since January
IM Proposed Project Timeline
Day Affion to negotiate and finalize contract
Day io Facilitate a meeting to discuss timelines recruitment process and plan for completing the Position and Candidate Profiles Affion to meet with identified stakeholders to begin the due diligence process Conduct Public Forums if needed Simultaneous industry research taking place
Day Affionpresents draft ofProfile
Day Finalize Profile
Day Search Firm conducts recruitment to include etc o Journals personal contacts Websites o Place advertisements
o Review resumes
Conducted on aweekly basis Progress Reportcheckfor quality and diversity of applicants Determine need to target any specific group or area
Day Review and qualify all potential candidates
Day Affion concludes the recruitment campaign
Day o Review and finalize candidate selection to be presented
References for finalists are contacted Background checks completed Internet and media searches conducted on finalists
Day Presentation of candidates to the Selection Panel
Affion willfacilitate a review of the final candidates
Conduct first round of candidate interviews with the Search Committee and key stakeholders
Finalize decision on the candidate ofchoice and negotiate employment agreement with the candidate
Day Successful Candidate accepts offer of employment
ac Reference List
City ofAnnArbor MI
Robyn Wilkerson Human Resources and Labor Relations Director E Huron St th floor Ann Arbor MI
RWilkersonCaovorg
Affion worked with the City of Ann Arbor on their City Administrator search in oYi Robyn was our main point of contact throughout the search In addition to the City Administrator search Affion also worked with the City ofAnn Arbor in to fill their Parks and Recreation Services Manager and the Parks and Recreation Services Deputy Managerpositions
City ofBroken Arrow OK
Russell Gale Director ofHuman Resources S First Street Broken Arrow Oklahoma oi ext rgalenabrokenarrowokov
Affion worked with the City ofBroken Arrow on their City Manager search in and continued to work them to find their Fire Chief in aoio and their Police Chief in oi We justfinished working with them on the placement of their newest City Manager
Minneapolis Parks and Recreation Board
Jayne Miller Superintendent Minneapolis Park and Recreation Board West River Road Minneapolis MN jmillerCminneapolisnarksor
Affion previously worked with Jayne Miller when we placed the Community Development Director in Washtenaw County MI From there we continued to work with her through the City of Ann Arbor during the Parks and Recreation Services Manager and the Parks and Recreation Services Deputy Manager searches in Affion recently completed the Assistant Superintendent ofPlanning for the MPR where Jayne now works as the Superintendent and we are currently working with them on a newly created Deputy Superintendent position and an Assistant Superintendent for Recreation position
IR
P tJ B L i G Cost
Full Executive Search
within our firm Affion executive searches are fullservice searches conducted by senior executives The fee we have outlined herein is all inclusive of all phases of the search including stakeholder meetings profile development brochure development sourcing recruitment interviewing reference checking and candidate offer negotiation
Fee for City Manager iooo Expenses for the search will not exceed
Expenses will be billed at actual cost and include all Affion personnel travel printing costs job postings candidate background checks Internet and media searches and community meetings and video conferencing as required
Additional expenses which are not included in the overall fee but are expected to be reimbursed by the St for ofinterviews with the of City of Clair Shores include all candidate travel expenses the purpose City St Clair Shores This will vary depending on the location of the finalist selected
While invoice procedures can be adjusted our typical billing practice is to spread the fee payment over three equal installments Onethird to be billed when the contract is signed onethird to be billed upon presentation of the Final Candidates and the last onethird to be billed upon the hiring of the desired in Candidate Adjustments to our payment and billing processes are negotiable order to best will be billed accommodate our Clients needs With regards to expenses the actual approved expenses of all Affion upon completion the search services These expenses typically include travel hotel advertisements and brochures proposed for the executive search
Guarantee
As with all of our executive searches we are prepared to offer our standard professional service guarantee of If the hired candidate is asked to leave for reasons of nonperformance or leaves hisher own volition in the first months of employment we will relaunch a search for a new candidate under the original position specifications In such a case we will do so for no additional professional fee though charging expenses as provided for in the original agreement It is our commitment to partner with you from the initialsigning of the contract until the candidate accepts and offer and begins employment
i
F U L C Client List
Cities City of Ann Arbor MI Parks and Recreation Services Manager Parks and Recreation Services Deputy Manager City Administrator
City of Atlanta GA Chief Information Officer
City ofAustin TX City Manager Fire Chief Chief Information Officer Director of Solid Waste Services oog Chief Sustainability Officer aoro Director of Code Compliance oii Chief Financial Officer oi This city is located in Central Texas and is the capital of Texas as well as the county seat of Travis County Austinspopulation has doubled every years and currently sits at just over
City of Bellevue WA Director of Planning and Community Development oio Chief Communications Officer oi present This city ofrois thefifth largest city in Washington
City of Boulder CO Director of Public Works for Utilities oii Deputy Director of Community Planning and Sustainability oi Comprehensive Planning Manager oi
City ofBroken Arrow OK City Manager Fire Chief oio Police Chief oii City Manager oi This city of residents is thefourth largest city in the state and is the largest suburb of Tulsa
Citv of Burbank CA Director of Finance Director of Parks and Recreation This city ofioooo residents is located in Los Angeles County
City of Chandler AZ Chief Information Officer Director of Economic Development Director of Planning and Development This city of residents is located in Maricopa County and is part of the Phoenix Metro Area
City ofCollege Station TX Assistant Director of Planning Development This city of residents is located in Central Texas and is the home of Texas AMUniversity
iM
a u w c City of Columbia MO City Manager zoil This city ofiooo is thefifthlargest city in Missouri Columbia is often referred to as Collegetown USA because it is home to the University ofMissouri Stephens College and Columbia College
City of Corpus Christi TX City Manager zoo This city of residents is located in South Texas along the Gulf Coast
City and Countv ofDenver CO Manager of Community Planning and Development
City of Dallas TX Deputy Director CIS zoos Public Information Officer zoos Assistant Director Dallas Water Utilities Assistant Director CIS Director and Chief Information Officer zoos
City of East Lansing MI City Manager
Citv of Eugene OR Executive Director of Planning and Development This city of is the second largest city in the state of Oregon and the seat ofLane County
City of Galveston TX City Manager
City ofHollywood FL City Manager zou
City of Huntsville TX City Manager zoo
City of Irving TX City Manager Assistant City Manager zoo Internal Auditor zoo Director of Human Resources zoos Assistant Director of Human Resources City Attorney Fire Chief City Secretary This city of residents is located centrally in Texas and is a central city in the Dallas Ft Worth Metroplex It is also home to the DFW International Airport
City of Leander TX City Manager zorl
City of Los Angeles CA CIOLosAngeles World Airport General Manager ITA Information Systems Manager General Manager Department of Aging zoo Director Bureau ofSanitation Los Angeles Zoo GeneralManager zoo City Engineer zoo
f CitofLynwood CA Assistant City Manager Director of Human Resources zoos Assistant Director of Public Works Deputy Director of Development This city of oooo residents is located in Los Angeles County
City of McKimiey TX City Manager Assistant City Manager Director of Finance oii This city of iooo residents is located in the DallasFtWorth Metroplex and is one of the fastest growing cities in the country
City of Mesa AZ Deputy City Manager Director of Human Resources zoos
Citv of Morgantown WV City Manager zoio This city of oooo is the largest city in NorthCentral West Virginia and the base of the Morgantown metropolitan area
City of North Richland Hills TX City Manager zoo This city of roughly residents is also located in the DallasFt Worth Metroplex
City of Plano TX City Manager zoio The city ofzois the ninthlargest city in Texas and is located mostly in Collin County
City of Round Rock TX City Manager Director of Human Resources zoi This city of oiis part ofthe AustinRoundRockSanMarcos metropolitan area
City of San Antonio TX City Manager Assistant City Manager This city of imillion residents is the h largest city in the United States
City of San Jose CA Deputy Director of Administration Deputy Director of Integrated Waste Management This city ofroughly i million residents is located at the southern end ofthe San Francisco Bay Area
City ofSan Marcos TX City Manager Human Resources Director Chief Building Official ou This city of residents is located in Central Texas between San Antonio and Austin
itv ofSavannah GA City Manager oio This city ofjust over lgoooo is the largest city and county seat ofChatham County in the US state of Georgia City of Scottsdale AZ Police Technology Director This city ofiis located in the eastern part ofMaricopa County Arizona adjacent to Phoenix
City of Springfield MO City Manager This city ofigooo residents is the grd largest city in Missouri
City of Tacoma WA Assistant City Manager Director of Finance Director of Information Technology Assistant Director of Finance This city ofjust under residents is the rd largest city in Washington
City ofTamarac FL Fire Chief This community of residents is located in Broward County located on the Atlantic Coast in Southern Florida
Counties Broward County FL Director of Economic and Small Business Development oi
County of Los Angeles CA Information Systems Manager CIOLosAngeles World Airport This county is the largest county in the US with a population of g million and incorporated cities
City and County of Philadelphia PA Chief Information Officer CIOPhiladelphia Free Library ooi CIO Philadelphia Police Department Philadelphia is known as both the city and the county with a population ofimillion
Washtenaw County MI Community Development Director this This is a county located southwest of Detroit and its largestcity is Ann Arbor The population of county is over gzooo residents
States Commonwealth ofPennsylvaniaOffice of Administration Chief Information Officer Chief Technology Officer Deputy Chief Information Officer
Commonwealth of PennsylvaniaDepartment of Health Deputy Secretary ofQuality Assurance Deputy Secretary ofHealth Promotion Bureau Chief ofDrug and Alcohol The Commonwealth engaged our services in November of to identify the next CIO Out of that the our services were once search process Commonwealth hired three individuals In March of again retained to assist with the Department ofHealth
State of Texas Austin TX Director of Benefits Employee Retirement System of Texas CTO Employee Retirement System of Texas Chief Information Officer of DIR
P U S L I Education Harrisburg University Harrisburg PA Director of Learning Assessment EBusiness Program Director Faculty Learning Technologies Program Director Faculty CIS Program Director Faculty Biotechnology Professor VP for Development Director of Development Controller Network Administrator
Other Housing Authority ofthe City of El Paso TX Chief Operating Officer oio
Minneapolis Parks and RecreationBoard MN Assistant Superintendent of Planning oii Deputy Superintendent present Assistant Superintendent of Recreation oi present
Roanoke Redevelopment and Housing Authority Executive Director Thank you for the opportunity to submit this proposal We look forward to assisting you with your Executive search needs
u o c