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2018 Budget Presentation FINAL with Page Links ELMHURST PARK DISTRICT ELMHURST, IL ANNUAL BUDGET Fiscal Year - January 1 – December 31, 2018 ADMINISTRATIVE OFFICE 375 W. First Street Elmhurst, IL 60126 630-993-8900 www.epd.org BOARD OF PARK COMMISSIONERS Vince Spaeth, President Kevin Graf, Vice President Doug Ennis Mary E. Kies Patricia Morissette-Moll Tim Sheehan Carolyn Ubriaco MANAGEMENT TEAM James W. Rogers, Executive Director Angela Ferrentino, Director of Facilities Christi Jacobson, Director of Finance and Human Resources Brian McDermott, Director of Enterprise Services Daniel Payne, Director of Parks Cindy Szkolka, Director of Recreation Kari Felkamp, Director of Marketing and Communications Allison Wiggins, Director of Information Technology Laura Guttman, Strategy & Planning Coordinator Nimfa Melesio, Administrative Office Manager Mission We enrich lives while having fun. Vision To be a national leader in providing memorable parks and recreation experiences to our community. BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to the Elmhurst Park District for its annual budget for fiscal year beginning January 1, 2017. To receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications device. Besides receiving the award, the District earned special recognition from GFOA for the document being outstanding as a financial plan. The award is valid for a period of one year. Based on GFOA’s criteria, the budget continues to conform to program requirements, and the 2018 budget document will be submitted to GFOA to determine its eligibility for the award in 2018. THIS PAGE INTENTIONALLY LEFT BLANK 2018 BUDGET: READER’S GUIDE The 2018 Budget document is divided into sections highlighted by tabs. Below is an explanation of what information can be found behind each tab. Each bolded topic represents a tab. Section 1: Transmittal Letter: This is a communication from the Executive Director to the Elmhurst Park Board. It highlights the 2018 Budget including how it addresses the priorities established by the Board, changes from the prior year and economic trends impacting the District. Section 2: Budget Summary and District Profile: This section provides a summary of the budget using tables, charts, and narratives along with a profile of the community and District. Section 3: Long-range and Organizational Planning: This section discusses the Vision 2020 and Long-range Financial Plans, including how these tools guide the proposed 2018 Budget and lay the groundwork for future decision making. Cash and investment targets and fund balances are assessed and an overview of personnel expenses and staffing levels is provided. Section 4: Budget Process and Financial Policies: Included in this section is a summary of the budget process and reporting requirements and the financial policies that guide development of this budget and the financial affairs of the District. Section 5: Fund Summary: This section explains the fund structure (basic accounting unit) of the District and the purpose of each fund. An analysis of past and projected fund revenues and expenditures is provided. Section 6: Revenue Analysis: A summary of all revenue sources is provided in this section including a detailed overview of each of the revenue sources and an explanation of how they are estimated. Section 7: Expenditures by Function: In this section, expenditures are presented according to the District’s major functional areas rather than by Fund. This section includes functional area missions, responsibilities, 2017 accomplishments, 2018 work plan, budget highlights, future outlook and performance measures. The functional areas are Administration, Marketing and Communications, Finance and Human Resources, Information Technology, Parks, Facilities, Recreation, Enterprise Services and Golf Course. Transfer, capital, and debt expenditures are not presented in this section. Section 8: Long Range Capital Plan and 2018 Capital Budget: This section includes all capital related expenditures (enterprise and non-enterprise facilities), including a summary of the long-range capital plan, proposed 2018 capital budget revenues and expenditures and impact of capital projects on the operating budget. Section 9: Debt Service Fund and Detail: This section includes an overview of debt service obligations, the District’s debt limit, and debt service schedules listing the maturity of all existing debt. Section 10: Glossary: This section provides definitions of words used throughout the document that may not be familiar to the reader. The list of words includes technical terms, acronyms, and words specific to government finance and park and recreation agencies. For more information regarding the District, visit the Elmhurst Park District website at www.epd.org or contact the District at 630-993-8900 or e-mail [email protected] with any comments or questions. i 2018 BUDGET: READER’S GUIDE THIS PAGE INTENTIONALLY LEFT BLANK ii 2018 BUDGET: TABLE OF CONTENTS Reader’s Guide i Section 1: Transmittal Letter 1 Section 2: Budget Charts and District Profile 9 Summary Charts 9 District and Community Profile 18 Section 3: Long-range and Organizational Planning 25 Comprehensive Plan and Strategic Plan 25 Performance Measurement 31 Long-range Budget Plan 32 Cash and Investments and Fund Balance Analysis 35 Personnel Summary 38 Organizational Chart 42 Section 4: Budget Process and Financial Policies 45 Budget Process and Reporting Requirements 45 Basis of Budgeting 45 Budget Calendar 46 Budget Policies 47 Revenue Policies 48 Expenditure Policies 49 Fund Balance Policies 49 Cash and Investment Reserve Policies 49 Capital Improvement Policies 51 Debt Policies 52 Cash Management (Investments) Policies 52 Capital Assets Policies 52 Financial Reporting Policies 53 Fund Structure 53 Section 5: Fund Summary 57 Summary 57 Basis of Presentation – Fund Accounting 59 General Fund (includes IMRF, FICA, Liability and Audit) 61 Recreation Fund (includes Museum and Special Rec. Assoc.) 68 Debt Service Fund 73 Capital Improvement Fund (includes Paving and Lighting) 74 Enterprise Services Fund 76 Early Bond Repayment Fund 79 iii 2016 BUDGET: TABLE OF CONTENTS Sugar Creek Golf Course Fund 80 Management Information Systems Fund 82 2018 Budget Interfund Transfer Summary 83 Section 6: Revenue Analysis 85 Summary 85 Taxes (Property and Corporate Replacement) 88 Donations, Advertising, Sponsorships and Scholarships 98 Grants 99 Program Fees 100 Rentals and Leases 103 Passes, Memberships and Daily Uses 104 Merchandise Sales 107 Transfers 108 Bond Proceeds, Insurance Proceeds and Disposal of Fixed Assets 110 Interest 111 Section 7: Expenditures by Function 113 Summary 113 Administration 116 Marketing and Communications 123 Finance and Human Resources 127 Information Technology 131 Parks 135 Facilities 139 Recreation 144 Enterprise Services 150 Sugar Creek Golf Course 156 Section 8: Long Range Capital Plan and 2018 Capital Budget 159 Capital Planning Process 159 2018 Capital Plan Funding and Projects 161 Impact of Projects on Operating Budget 171 Five-Year Comparison of Capital Plan Expenditures 173 Vision 2020 and ADA Transition Plan 173 Depreciation 174 2018-2027 Capital Plan Summary 175 Section 9: Debt Service Overview 179 Outstanding Debt 179 2018 Proposed Debt Service Revenue 180 iv 2018 BUDGET: TABLE OF CONTENTS Bond Rating 181 Debt Limit 181 Debt Service Requirements to Maturity and Summary of Bonds 182 Section 10: Glossary 186 v 2016 BUDGET: TABLE OF CONTENTS THIS PAGE INTENTIONALLY LEFT BLANK vi November 13, 2017 Board of Park Commissioners Elmhurst Park District Elmhurst, Illinois Honorable Commissioners: I am pleased to present for your consideration the proposed 2018 Elmhurst Park District Budget for the fiscal year beginning January 1, 2018 and ending December 31, 2018. The Elmhurst Park District Budget serves three primary purposes: form public policy, control spending, and serve as a written financial plan. It is a documented means of providing financial accountability to the public as the District aims to maintain quality service levels at the lowest possible cost, while addressing the goals of its Strategic Plan. The District’s Budget complies with the provisions of the Park Code and Board Policy. All required hearings have been held or are scheduled, with the appropriate notice provided. Budgeting is not an independent process, as other planning efforts such as strategic planning and capital improvement planning drive budget development. Therefore, the Board and staff review these other processes throughout the year as described on pages 25 and 159. The budget represents the fiscal priorities for the upcoming year based on your long-range plans, which help the District achieve its mission of providing experiences for lifetime enjoyment. The annual budget is one of the most important documents approved by the Board due to its comprehensive nature, including outlining the range of services offered, prioritizing the allocation of government resources and the time invested by both the Board and staff in future planning. Preparation of the annual budget begins in July with staff review and development of the Strategic Work Plan and Long-range Capital Improvement Plan. The budget process continues in early August with staff training on budget parameters and expectations. Department budget requests are prepared in August and
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