(Public Pack)Agenda Document for People and Communities Committee, 12/04/2018 16:30

Democratic Services Section Chief Executive’s Department Belfast City Council City Hall Belfast BT1 5GS

5th April, 2018

MEETING OF PEOPLE AND COMMUNITIES COMMITTEE

Dear Alderman/Councillor,

The above-named Committee will meet in the Lavery Room - City Hall on Thursday, 12th April, 2018 at 4.30 pm, for the transaction of the business noted below.

You are requested to attend.

Yours faithfully,

SUZANNE WYLIE

Chief Executive

AGENDA:

1. Routine Matters

(a) Apologies

(b) Minutes

2. Matters referred back from Council/Motions

(a) Motion - Childcare Strategy (Withdrawn) (Pages 1 - 2)

(b) Motion - Greenway Strategy (Pages 3 - 4)

3. Restricted Items

(a) Proposed Country Musical event in lower field, Botanic Gardens (Pages 5 - 6)

(b) Temporary structures at Alderman Tommy Patton Memorial Park (Pages 7 - 14) - 2 - 4. Committee/Strategic Issues

(a) People and Communities Plan Committee Plan 2018/19 (Pages 15 - 18)

(b) Housing Provision in Belfast (Pages 19 - 22)

(d) Minutes of Strategic Cemetaries and Crematorium Development Working Group (Pages 27 - 32)

5. Physical Programme and Asset Management

(a) Playground Improvement Programme 2018/19 (Pages 33 - 48)

(b) Partner Agreements and Facilities Management Agreements Update and Review (Pages 49 - 54)

(d) Proposed relocation of Moyard Playground (Pages 69 - 72)

(e) Belfast Flare Pavilion Manderson Street (Pages 73 - 74)

6. Operational Issues

(a) Waste Collection Update (Pages 75 - 80)

(b) Anti-social behaviour in Parks Update (Pages 81 - 88)

(d) Dunmurry Community Association (Pages 93 - 96)

(e) Dealing with banned breeds (Pages 97 - 104)

(f) Street Naming (Pages 105 - 108)

(g) Request for use of Barnett's Demesne (Pages 109 - 110)

(h) Japanese Knotweed (Pages 111 - 114)

(i) Update on HMO Regulation (Pages 115 - 120)

(j) Home Safety Update (Pages 121 - 138)

(k) CCGT Animation Programme 2018/19 (Pages 139 - 152)

(l) Donation Box in Tropical Ravine, Botanic Gardens (Pages 153 - 156)

(m) GLL Service Level Agreement and Swimming Pool Testing (Pages 157 - 170)

(n) Use of Lower Crescent - Belfast Book Festival 2018 (Pages 171 - 176) - 3 - (o) Update on the Reference Group on Older People (Pages 177 - 184)

(p) CIWM National Conference (Pages 185 - 188)

(q) Outdoor Recreation NI (ORNI), Walk NI (Pages 189 - 192)

(r) Appointment of Elected Members to Community Centre Committees (Pages 193 - 194)

(s) Community Services: Proposed Services Closures (Pages 195 - 200)

(t) Ribbon of Poppies Campaign 2018 (Pages 201 - 206)

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Motion – Childcare Strategy

12th April, 2018 Date: Reporting Officer: Sara Steele, Democratic Services Officer

Contact Officer: Sara Steele, Democratic Services Officer

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report/Summary of Main Issues

1.1 To bring to the Committee’s attention a Motion regarding a Childcare Strategy, which is due to be presented to the Council at its meeting on 9th April. 2.0 Recommendation

2.1 The Committee is requested to consider the Motion and take such action thereon as may be determined. 3.0 Main Report

Key Issues 3.1 The following motion on Childcare Strategy, which will be proposed by Councillor O’Hara and seconded by Councillor O’Neill, is due to be presented to the Council at its meeting on 9th April: “That this council agrees to explore options and take practical steps, including the Belfast Agenda and city deal, with a view to create a childcare strategy for the city that will encourage greater maternal employment, redress gender inequalities in the workplace, increase GVA in the city and most importantly, improve educational and social outcomes for our children.”

In accordance with Standing Order 13(f), the Motion will be referred without discussion to the People and Communities Committee.

3.2 Financial and Resource Implications

None.

3.3 Equality or Good Relations Implications

None.

4.0 Documents Attached

None PEOPLE AND COMMUNITIES COMMITTEE

Subject: Motion – Greenway Strategy

12th April, 2018 Date: Reporting Officer: Sara Steele, Democratic Services Officer

Contact Officer: Sara Steele, Democratic Services Officer

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report/Summary of Main Issues

1.1 To bring to the Committee’s attention a Motion regarding the development of a Greenway Strategy, which was presented to the Council at its meeting on 9th April. 2.0 Recommendation

2.1 The Committee is requested to consider the Motion and take such action thereon as may be determined. 3.0 Main Report

Key Issues 3.1 The following motion regarding the development of a Greenway Strategy in Belfast, which will be proposed by Councillor Dorrian and seconded by Councillor Kyle, was presented to the Council at its meeting on 9th April: “That this council will support the further development of the Greenway strategy in Belfast, including assessing the benefits of a Sydenham Greenway, linking East Belfast and Holywood.

Council will engage with potential partners to assess how such a strategy would be implemented, with focus on improving connectivity and benefiting health and well being in our community.”

In accordance with Standing Order 13(f), the Motion will be referred without discussion to the People and Communities Committee.

3.2 Financial and Resource Implications

None.

3.3 Equality or Good Relations Implications

None.

4.0 Documents Attached

None

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Draft People and Communities Committee ‘Plan on a Page’ 2018-19

Date: 10th April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department Rose Crozier, Assistant Director City & Neighbourhood Services Department Contact Officer: Siobhan Toland, Assistant Director City & Neighbourhood Services Department

Restricted Reports

Is this report restricted? Yes No x

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes x No

1.0 Purpose of Report or Summary of main Issues 1.1 On 27th February 2018, members of the Committee attended a planning workshop and a follow up Committee Planning feedback report was tabled for consideration at the People and Communities Committee on 6th March 2018.

1.2 At the workshop, Members reviewed the performance and achievements of the Committee Plan in 2017-18 and a number of priorities and actions were identified within the context of the Belfast Agenda and Corporate Plan, to be delivered in the Committee Plan for 2018-19.

2.0 Recommendations 2.1 The Committee is asked to;  Consider and approve the draft People and Communities Committee ‘Plan on a Page’ for 2018-19 and to note that a detailed Committee Plan for 2018-19, will be brought for consideration at its meeting in May 2018. 3.0 Main report Key Issues 3.1 The Belfast Agenda has shaped and will continue to shape the priorities of the People and Communities Committee. The Committee Plan clearly demonstrates how the Committee contributes to the long term vision and priorities for the city and in turn influences the priorities of the year two updated Corporate Plan and annual Improvement Plan (which is due to go to public consultation in late March 2018).

Next Steps 3.2 Following the approval of the high level activities outlined within the Committee ‘Plan on a Page’, a detailed Committee Plan will be developed and brought for agreement to Committee in May 2018. Officers will begin to implement the actions contained within the plan and a 6 monthly progress update report will subsequently be brought to Committee.

Financial & Resource Implications 3.3 The Committee Plan 2018-19 has been developed in the context of the resources available to Committee.

Equality or Good Relations Implications 3.4 Where necessary projects, programmes and activities contained within the Committee Plan will be subject to equality screening in line with the Council’s processes.

4.0 Appendices – Documents Attached

Appendix 1: People and Communities Committee ‘Plan on a Page’ 2018-19.

Belfast will be a city re-imagined, a great place to live for everyone.

Belfast will be a city where everyone Belfast will be a city that is vibrant, Belfast will be a city where everyone Belfast will be a city where everyone benefits from a thriving and Belfast will be a city that is welcoming, attractive, connected and environmentally A great place to live for everyoneexperiences good health and wellbeing fulfils their potential prosperous economy safe, fair and inclusive for all sustainable

Area of focus/ Priorities Stretch Goals (next 3 years) Ref: Activities SRO Lead Officer(s) Growing the Economy 1.1 Create employment - Increase job opportunities 1.1.1 Contribute to the development of a council wide inclusive growth framework incl. the Resourceful Nigel Grimshaw Tim Walker/Kim Walsh and opportunity Belfast Plan/ circular economy (see 3.1.2) Living Here 2.1 Improve - Improve perception of safety 2.1.1 Develop an early interventions and support programme Rose Crozier Cate Taggart Neighbourhoods - Reduce crime 2.1.2 Deliver the city and neighbourhood community safety programme Rose Crozier Alison Allen - Reduce incidents of ASB 2.1.3 Deliver an annual programme of local events and cultural celebrations Rose Crozier Cate Taggart/ Alison Allen - Physical investment (£) 2.1.4 Retain Green Flag Accreditation in 17 of our parks and open spaces and apply for two more and apply Siobhan Toland Fintan Grant - Increase participation levels for Green Flag Heritage Accreditation 2.1.5 Maintain and sustain the Connswater Community Greenway (CCG), review the delivery model and Rose Crozier Stephen Stockman continue to improve connectivity 2.1.6 Deliver the CNS Physical Investment Programme with Property and Projects. Nigel Grimshaw Jacqui Owens 2.1.7 Finalise and deliver the open spaces strategy Rose Crozier Karen Anderson-Gillespie 2.1.8 Finalise and implement the local biodiversity action plan Rose Crozier Orla Maguire 2.2 Improve the city living - Increase participation levels 2.2.1 Implement the Amateur Boxing Strategy and associated programme of work Rose Crozier Cormac McCann experience (events and sport) 2.2.2 Deliver city events and activities (Rose week, Autumn Fair, Spring Fair) Rose Crozier Agnes McNulty - Increase resident satisfaction 2.2.3 Develop a Sports Development Strategy and associated funding strategy Rose Crozier Cormac McCann with city living experience 2.3 Improve good relations - Reduce hate crimes 2.3.1 Deliver the integrated good relations plan Rose Crozier Nicola Lane - Reduce interface barriers 2.3.2 Support the PfG Interfaces Programme subject to funding Rose Crozier Nicola Lane - Increase participation (C&YP) 2.3.3 Continue to secure Peace IV funding and implement the programme (children & young people, shared Rose Crozier Nicola Lane - Increase no. of people who spaces and building relationships) agree that people from different backgrounds get on together 2.4 Reduce life inequalities - Increase % of adults part in 2.4.1 Develop and deliver an integrated programme to address health inequalities across the city incl. a focus Siobhan Toland Valerie Brown/ Cormac McCann moderate exercise (3+ days) on suicide, alcohol, drugs and mental health - Improve mental health 2.4.2 Continue to manage the strategic partnership with GLL and deliver integrated health targets Rose Crozier Noel Munnis 2.5 Enable active, healthy - Increase no. of volunteers 2.5.1 Deliver and monitor the volunteering strategy and action plan Rose Crozier Cate Taggart and empowered citizens - Increase no. of participants 2.5.2 Deliver a capacity support programme for the C&V sector Rose Crozier Cate Taggart (growing initiative) 2.5.3 Review and realign neighbourhood grant funding Nigel Grimshaw Jacqui Wilson 2.5.4 Deliver the Growing Communities Strategy and Action plan Rose Crozier Elaine Black 2.6 Provide fit-for-purpose - Increase efficiency savings 2.6.1 Continue to deliver high quality and cost effective services to rate payers and businesses Nigel Grimshaw Jacqui Wilson city services - Increase income generation 2.6.2 Deliver the bereavement improvement programme incl. cemetery and crematorium development Siobhan Toland Michael Patterson 2.6.3 Review and update the parking order including tariffs Siobhan Toland Damien Connolly 2.7 Support our younger - Increase no. of participants 2.7.1 Deliver an active aging programme with partners, and finalise and deliver the Age Friendly action plan Siobhan Toland Damien Connolly and older people (older and young people) (including a priority on Dementia) 2.7.2 Develop and deliver an integrated children and young people framework and work programme Rose Crozier Cate Taggart City Development 3.1 Protect and enhance 3.1.1 Develop a 10 year Strategic Waste Plan Siobhan Toland Tim Walker our environment and built 3.1.2 Implement the circular economy programme of work Siobhan Toland Tim Walker heritage 3.1.3 Develop a new sustainable development framework Siobhan Toland Claire McKeown 3.1.5 Continue to progress HLF funding applications to restore and animate historic city assets e.g. Tropical Nigel Grimshaw Maria McAleer Ravine, City Cemetery and Templemore Baths and other opportunities as they arise Organisation fit to lead and serve – our enablers 4.1 Review and deliver the CNS Improvement Programme Nigel Grimshaw Michael McAtackney 4.2 Develop and deliver an area based service delivery approach and plan Nigel Grimshaw Stevie Lavery 4.3 Develop a safeguarding policy and assurance framework Rose Crozier Cate Taggart 4.4 Develop a suite of policies incl. events, drones and (re) naming Nigel Grimshaw Kim Walsh 4.5 Develop a plan of work to ensure ‘day one readiness’ for Brexit Nigel Grimshaw Kim Walsh

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Motion re Housing Provision in Belfast

Date: 10 April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department Siobhan Toland, Assistant Director City & Neighbourhood Services Contact Officer: Department

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The purpose of this report is to update Members on the following Notice of Motion:

“This Council notes that, with the Belfast Agenda and the Local Development Plan coming into reality, there will be a need for 66,000 new housing units by 2035. This will need an imaginative response by all, including the Council.

The Council calls upon all statutory bodies to review their land ownership and to determine if any such land is surplus and suitable for housing. Subject to legal requirements, the Council asks that consideration be given to making that land available to meet any identified housing needs and projected needs in terms of growth.

The Council is committed to a shared future and, therefore, is committed to shared housing. This shared housing should consist of community background, private and social housing.”

Proposed by Councillor Armitage and seconded by Councillor Nicholl, at Council on 3rd 1.2 January, and was referred to the People & Communities Committee for consideration.

2.0 Recommendations 2.1 The Committee is asked to;  Note the update provided. 3.0 Main report Key Issues 3.1 Members are reminded that the Notice of Motion that was brought to the January Council meeting around housing provision was discussed by this Committee at its meeting on 6th January. It was agreed at that meeting that the Director of City and Neighbourhood Services would liaise with officers from other services within the Council to ensure that there is no duplication of work. A summary of the work ongoing is outlined below. Members should note that one of the ambitions in the Belfast Agenda is that our city is home to an additional 66,000 people by 2035, which will require approximately 32,860 housing units.

3.2 The Council is currently undertaking an Urban Capacity Study (UCS), which is an assessment of the potential for land across the city to accommodate housing and employment uses (or both in some cases). It will form a key part of the evidence base for the Local Development Plan and will be published as a technical supplement to the LDP when it goes out for consultation in the coming months. It is key to note that at this stage the UCS only considers land that is obviously surplus to requirements.

3.3 One of the key actions in the Department for Communities’ (DfC) delivery plan for the draft Programme for Government is the creation of a central register of surplus public sector land that may be suitable for housing. Officers have met with DfC and they have advised that this work is ongoing and that they are currently identifying surplus land within the estates of 4 departments. They did not provide the detail of which departments they are working with. The Council’s Planning Service also complete an annual monitoring report which is a high 3.4 level report of the land zoned for housing and land that has planning approvals for housing. This report provides a monitor of how much land has housing built on it but it will not identify surplus land if it has not already been zoned for housing.

The City Centre Development team are currently undertaking a number of pieces of work 3.5 that relate to housing provision in the city centre. ‘City Centre Living’ is a workstream that builds on a previous Council motion around housing, and an update was taken to City Growth and Regeneration Committee in January following a study visit and workshop in the autumn. The City Centre Living workstream is considering a number of issues, including how to promote residential development above commercial and retail premises. It is also specifically looking at how to make use of publicly owned land in the city centre, and the City Centre Development team are already working with DfC, NIHE and others on this. Alongside the use of land itself, City Centre Living is also about public and private sector partners promoting mixed use, mixed tenure housing schemes that incorporate tenure-blind design and other positive design features. In terms of the City Centre Regeneration and Investment Strategy (CCRIS), the Belfast Agenda and the Local Development Plan. A report providing Members with an update on this work was brought to the City Growth and Regeneration Committee meeting in January 2018. This update provided information on the study visit and workshop which had taken place in October 2017.

Additionally, the City Centre Development Team is currently undertaking consultation on the 3.6 draft Inner North West Masterplan. This document will help to guide and direct development in the area between Queen Street and Donegall Street in the city centre, informing types of uses and character of developments coming forward, whilst also establishing design principles such as how this area connects to surrounding neighbourhoods and other parts of the city. This consultation ends on 8th May.

Members are assured that Officers from the various services will continue to liaise around 3.7 overlapping pieces of work in relation to housing provision, and updates will be brought to the relevant Committee as required.

Financial & Resource Implications There are no financial or resource implications associated with this report. 3.8

Equality or Good Relations Implications There are no equality or good relations implications associated with this report. 3.9 4.0 Appendices – Documents Attached

None PEOPLE AND COMMUNITIES COMMITTEE

Subject: GAA Strategy for Belfast

Date: 10 April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department Rose Crozier, Assistant Director City & Neighbourhood Services Contact Officer: Department

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 Ulster Branch Gaelic Athletic Association (GAA) and County Antrim Board have developed a strategy for Belfast following extensive consultation across their members and other stakeholders. A five year action plan for development of the sport in Belfast has been developed and costed at approximately £319,000 per annum, this model is based on funding from four key stakeholders and GAA have asked Belfast City Council to be a supporting partner in delivery of the action plan. 2.0 Recommendations 2.1 That Committee is asked to give approval in principle to; 1. permit officers to work with GAA to deliver and fund the Belfast Action Plan through the Belfast Community Benefits Initiative partnership agreement 2. develop appropriate arrangements for management of GAA bookings to streamline processes and improve sporting outcomes 3.0 Main report Key Issues 3.1 GAA has a good record of working in partnership with Council, having invested significantly in development of a range of sites with the installation of 3G pitches to improve accessibility to training and competition opportunities within the City.

3.2 County Antrim GAA worked with their governing body at Ulster Council and National level to develop a comprehensive action plan based on five hubs which will focus development in partnership with identified clubs, schools and community organisations. The hubs identified are at Beechmount, Cliftonville, Cherryvale, Woodlands and Sally Gardens.

3.3 Existing structures cannot support delivery of the strategy, accordingly revised structures will be put in place within GAA in Belfast and the action plan will see the employment of up to 12 additional staff at a range of designations including managerial, administrative, development and promotional levels. A pilot programme at Woodlands in summer 2017 engaged 169 coaches, 1,377 players and 20 new volunteers and was used to test the model in advance of governing body investment being confirmed.

3.4 To maximise the impact of the action plan in each area of the city will require careful manipulation of the programming mix across the wide range of target groups and users. Co. Antrim has proven its ability to do this successfully under the existing Partnership Agreement at Woodlands. Under this Agreement Co. Antrim is required to confirm six months’ of bookings to Council’s booking service in advance. This method also works well with Association Football leagues which are required to confirm their series of bookings in advance of the season to Council. The detail of the fixtures are not advised at that time, but developed by the booker according to their needs as the season progresses.

3.5 The Belfast Action Plan has been costed at £319,000 per annum to include £240,000 for staffing and £79,000 for facility hire, equipment and programme costs and will enhance the community and sporting benefit alongside the future development of Casement Park.

Council has an existing partnership arrangement with the Department of Communities and 3.6 the Irish Football Association (IFA) titled Belfast Community Benefits Initiative for the delivery of sports programmes in the community. This partnership will maximise the impact of the redevelopment of the National Football Stadium at Windsor Park for the benefit of the wider community in Belfast. This agreement is currently funded jointly by Council and IFA and was drafted with GAA in anticipation of the redevelopment of Casement Park. The Belfast GAA strategy action plan will have elements amalgamated into the existing action plan and GAA will become a fourth partner in this agreement.

Financial Implications GAA has requested that Council provides £63,800 to support the action plan i.e. 20% of the 3.7 overall annual cost. Within the Belfast Community Benefits Initiative Council has committed £100,000 per annum from 2016 to 2026, GAA will be able to access 50% of this funding for delivery of agreed programmes upon joining the partnership.

There are no financial implications from agreeing new booking arrangements at the 3.8 designated Council sites.

Equality or Good Relations Implications None. 3.9 4.0 Appendices – Documents Attached None.

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Update on Strategic Cemetery and Crematorium Development

Date: 10 April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department

Siobhan Toland, Assistant Director City & Neighbourhood Services Department Contact Officer: Michael Patterson, Bereavement Services Manager Claire Sullivan, Policy and Business Development Officer

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues

1.1 The purpose of this report is to report to committee on the key issues discussed at the Strategic Cemeteries and Crematorium Development Working Group meeting held on 14 March 2018. 2.0 Recommendations

2.1 The Committee is asked to:- - Approve the minutes and the recommendations from the Strategic Cemeteries and Crematorium Development Working Group meetings held on 14 March 2018; and - Approve the decision to refuse permission to film a mock cremation. 3.0 Main report

Key Issues 3.1 The Strategic Cemeteries and Crematorium Development Working Group is a Working Group of the People and Communities Committee which consists of an elected member from each of the political parties.

3.2 The minutes from the Strategic Cemeteries and Crematorium Development Working Group are brought before the Committee for approval.

3.3 The key issues discussed at the 14 March meeting were:

3.4 Request to film at City of Belfast Crematorium Members were informed of a request by a local production company DoubleBand Films to film a mock-up cremation for a BCC documentary. It was proposed that:-

3.5 The Working Group agree not to grant permission for DoubleBand films to record a film in the non-public areas of the City of Belfast Crematorium. This was carried on 2-1 vote.

3.6 Members of the People and Communities Committee are asked to approve this decision.

3.7 Provision of water bowsers at Roselawn Cemetery Members were informed that two water bowsers had recently been installed in those areas of the cemetery which had been most adversely affected by the disruption to the mains water supply. It has not been possible to assess usage properly until weather improves.

3.8 Snow Clearance for Funerals and Cremations Members were informed that there have been four periods when snow has fallen and accumulated on cemetery sites. Cemetery and Crematorium staff have worked tremendously hard in all conditions to ensure that every burial and cremation went ahead at the appointed time and that mourners had safe access to these.

Financial & Resource Implications 3.9 None Equality or Good Relations Implication 3.10 None 4.0 Appendices – Documents Attached

Appendix 1 – Copy of the Minutes of the Strategic Cemeteries and Crematorium Development Working Group’s meeting on 14 March 2018.

STRATEGIC CEMETERIES AND CREMATORIUM DEVELOPMENT WORKING GROUP

Minutes of Meeting of 14th March, 2018

Members Present: Alderman Rodgers (Chairperson); Alderman Sandford; and Councillor O’Neill.

In Attendance: Mrs. C. Sullivan, Policy and Business Development Officer; Mr. M. Patterson, Bereavement Services Manager; and Mr. G. Graham, Democratic Services Assistant.

Apologies

An apology was reported on behalf of Councillor Murphy.

Minutes

The minutes of the meeting of 28th February, 2018 were taken as read and signed as correct.

Declarations of Interest

No declarations of Interest were reported.

Request to film at City of Belfast Crematorium

The Bereavement Services Manager informed the Working Group that a request had been received by DoubleBand films to record a film entitled “Lost Lives’’ at the City of Belfast Crematorium. It was reported that the film company had wished to film a replica cremation involving the use of an empty coffin. The Bereavement Services Manager stated that, due to the sensitivities around the subject matter, it had been suggested that filming might take place outside normal operating hours and that the Council would be reimbursed for the use of its facility.

After detailed discussion in the matter, it was

Moved by Alderman Sandford, Seconded by Alderman Rodgers,

That the Working Group agrees not to grant permission for DoubleBand films to record a film in the non-public areas of the City of Belfast Crematorium.

On a vote by a show of hands, two Members voted for the proposal and one against. The proposal was accordingly declared carried subject to the approval of the People and Communities Committee.

Update on Provision of Water Bowsers at Roselawn Crematorium

The Bereavement Services Manager reported that two water bowsers had been provided at the crematorium, one of which had been located in the cemetery grounds in Section P and the other in Section S. In response to a question from a Member, he stated that a third water bowser had not been installed due to technical issues. He reported however, that due to the recent heavy rainfall, there had not been a significant use of the water bowsers by visitors to the cemetery.

Noted.

Snow Clearance for Funerals and Cremations

The Bereavement Services Manager reported that Cemetery and Crematorium staff have been clearing snow and ice to allow safe access for burials and cremations. This winter, there have been four periods when snow has fallen and accumulated on cemetery sites. Cemetery and Crematorium staff have worked tremendously hard in all conditions to ensure that every burial and cremation went ahead at the appointed time and that mourners had safe access to these. The Bereavement Services Manager also updated members that Cemetery Staff had provided first aid to a lady who fell in snow at her mother’s grave.

The Working Group noted the information provided and praised the work of the Council staff in regard to their snow clearance efforts across all Council cemetery sites.

Date of Next Meeting

The Working Group agreed that its next meeting would be held on Thursday, 12th April at 4.30 p.m.

Chairperson PEOPLE AND COMMUNITIES COMMITTEE

Playground Improvement Programme 2018 - 2019 Subject: Date: 10th April 2018 Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department Rose Crozier, Assistant Director City & Neighbourhood Services

Contact Officer: Department Alan McHaffie, Senior Woodland/Recreation Officer

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Sometime in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The purpose of this report is to update Members on the successful 2017/18 Playground Improvement Programme and outline plans for playground refurbishments in 2018/19. Members are asked to note that the refurbishments are funded under the Capital Programme and that an allocation of £580,000 has been agreed to for this work, in this financial year. 2.0 Recommendations 2.1 The Committee is asked to;  note the refurbishment of playground sites below under the Playground Improvement Programme which has an allocated budget of £580,000 under the Capital Programme for financial year 2018/19

Fullerton Park Duncairn Barnett’s Demesne Glenbank (Table 1)

3.0 Main report Playground Refurbishment Programme 3.1 Since its inception in 2012, the Playground Refurbishment Programme has made a significant impact on overall quality and play value to the city’s playgrounds; this has greatly improved accessibility and play value, providing new inclusive equipment, safety surfacing, boundary fencing, site furniture and landscaping works.

3.2 With continued investment over the last six years, the Council has achieved desired improvements at each of the sites refurbished under the programme. Play facilities are now more inviting, inclusive and exciting places for children and parents to visit. The 2017/18 Improvement Programme, which consisted of three major refurbishments (Hanwood, Botanic Gardens and Blythefield) and six very minor/partial refurbishments are nearing completion, moving their quality scores to the desired higher standard. (See appendix 1 - Image of a recent playground refurbishment at Hanwood, Tulycarnet).

3.3 Members should note that Play Services Ireland Ltd. has undertaken this year’s cycle of independent inspections once again. The ‘quality’ score allocated for each playground is based on compliance with European safety standards BS EN 1176 & 1177.

3.4 The independent playground inspection reports also identify and prioritise much-needed repairs to existing playground equipment. Facilities Management and our own Playground Inspectors continue to undertake these repairs. (See Appendix 2 – sample copy of the Independent Playground Inspection report 2018) which categorises playgrounds, giving each one a ‘quality score’:

Score 9 – 10 Excellent Score 8 – 9 Very Good Score 7 – 8 Good Score 6 – 7 Fairly Good Score 5 – 6 Sufficient Score 4 – 5 Fair Score 3 – 4 Insufficient Score 2 – 3 Poor Score 1 – 2 Very Poor Score 0 – 1 Extremely Poor

3.5 Following the independent inspection assessments of all 99 playgrounds across the city, it is proposed the sites listed in Table 1 above are refurbished under this year’s Playground Improvement Programme, which has an allocated budget of £580,000 under the Capital Programme.

3.6 The playgrounds recommended for refurbishment are the ones with the lowest overall quality scores (See Appendix 3 – 2018 Mean Quality Score ratings). Because of the proposed refurbishment works, these playgrounds will move from ‘Fairly good’ to the higher classifications of ‘Excellent’ (quality score 9.0 – 10.0) when reinspected.

3.7 Members are asked to note that Twinbrook/Brook Activity playground will be rebuilt and moved to a new location close to the existing site as part of the Leisure Transformation programme. The old playground situated at Avoniel was removed/replaced by a new playground; close by within in the Flora Street Walk Way site as part of the Connswater Community Greenway project.

3.8 Members are asked to note that two other brand new playgrounds have recently been constructed at Blacks Road and in Poleglass (Colin Valley FC site)

Financial & Resource Implications 3.9 Refurbishment work at existing Belfast City Council sites will be funded through the Capital Programme and a budget of £580,000 has been allocated to this. Staff from the Landscape, Planning and Development Unit will continue to deliver the Playground Improvement Programme. As in previous years, Community Park Managers and Outreach officers will continue to assist with the distribution of information relating to playground improvements to Members of the local communities.

Equality or Good Relations Implications 3.10 The process proposed in this report will be subject to the Council’s existing equality screening process. 4.0 Appendices – Documents Attached Appendix 1 – Image of a recently refurbished playground Appendix 2 - Sample copy of the Independent Playground Inspection report 2018 Appendix 3 – 2018 Mean Quality Score ratings

Appendix No1 Recently Refurbished Playground at Hanwood, Tullycarnet

Appendix No2 – Sample copy of the Independent Playground Inspection Report for Fullerton Playground

RPII ANNUAL PLAYGROUND INSPECTION REPORT

FULLERTON PARK DUNMURRY BELFAST CITY COUNCIL 22nd January 2018 Site Name: Fullerton Park, Glenburn Road, Dunmurry, Co. Antrim, BT17 Date: 22/01/18 Item Item Description Inclusive Quality Compliance User Risk Item Safety Surfacing Actions Surface No. for all Score with BSEN Assessment Priority Surface Risk Priority Abilities 1176 Actions Compliance Assessment Works Y/N Y/N to BSEN 1177

Repair damaged half posts. Power hose all surfaces. 1 N 2 N M 2 Y L 3

Monitor wear on rope climber Item: Multi Unit Manufacturer: SMP Monitor rust on Label: Yes 1997 slide. Age Range: Senior Capacity: 10 Replace badly Surfacing: Rubber Tiles damaged rope at ramp – wire protruding. 8+

Power hose all 2 N 5 N L Monitor wear on rope ramp. 5 Y L surfaces. 3

Item: Toddler Multi Unit Manufacturer: SMP Label: Yes Age Range: Toddler Capacity: 10 Surfacing: Rubber Tiles 4+

Overall Mean Score = -

*Quality Score * Item Priority Action N.B. Mean Score = total Excellent = 10 Fair = 5 1 Action within 1 hour (Contact Client) quality score divided by Very Good = 9 Insufficient = 4 2 Action within 10 days the number of items. Good = 8 Poor = 3 3 Action within 28 days Fairly Good = 7 Very Poor = 2 4 Action within 3 months Sufficient = 6 Extremely Poor = 1 5 Monitor Site Name: Fullerton Park, Glenburn Road, Dunmurry, Co. Antrim, BT17 Date: 22/01/18 Item Item Description Inclusive Quality Compliance User Risk Item Safety Surfacing Actions Surface No. for all Score with BSEN Assessment Priority Surface Risk Priority Abilities 1176 Actions Compliance Assessment Works Y/N Y/N to BSEN 1177

Replace worn bushes. Power hose all 3 N 5 Y L 2 Y L surfaces. 3 Monitor damaged seat.

Item: Flat Swings Manufacturer: SMP Label: Yes 1997 Age Range: Senior Capacity: 2 Surfacing: Rubber Tiles 3+

Power hose all Y 8 Y L Monitor wear on bushes. 5 Y L surfaces. 3 4

Item: Cradle Swings Manufacturer: SMP Label: Yes 1997 Age Range: Toddler Capacity: 2 Surfacing: Rubber Tiles 1 - 3

Overall Mean Score = 5.0

ANCILLARY STRUCTURES

TYPE GENERAL QUALITY CONDITION ACTIONS PRIORTY

5 Tighten loose fence posts. 3

Fencing

2 3

Replace broken self- Tighten loose bolts on Remove cable ties & fix Gate closing mechanism on 2 gate. gates. Remove crush point gates. on one gate.

10 N/A 5

Signs

10 N/A 5

Bins

10 N/A 5

Seats

8 Power hose surface. 2

Paths & General Surfacing OVERALL 7.5 MEAN SCORE:

Playground Priority List Playground Mean Score 1. Fullerton Park 5.0

2. Avoniel Play Area 5.1 Playground now removed 3. Twinbrook Play Area 5.4 New capital project 4. Duncairn Play Area 6.2

5. Barnetts Demesne Play Area 6.9

6. Glenbank Play Area 7.0

7. Springfield Site A Play Area 7.1

8. Areema Play Area 7.2

9. Musgrave Park Play Area 7.2

10. McCrory Park Play Area 7.4

11. Horn Drive Lenadoon Play Area 7.5

12. Edenderry Play Area 7.8

13. Alexandra Play Area 7.8

14. Sally Garden Play Area 8.0

15. Michelle Baird Play Area 8.0

16. Dunville Park Play Area 8.2

17. Ormeau 2000 Park 8.3

18. Falls Play Area 8.3

19. Hammer Play Area 8.3

20. North Queen Street Play Area 8.3 21. Narvarra Place Play Area 8.3

22. Ohio Street Play Area 8.4

23. Highfield Play Area 8.4

24. Alexandra Park lower Play Area 8.4

25. Jubilee Park Play Area 8.6

26. Queen Mary’s Waterworks Play Area 8.6

27. Cavehill Adventurous Playground 8.6

28. Marrowbone Junior Play Park 8.6

29. Northlink Play Area 8.6

30. Geeragh Play Area 8.6

31. Orangefield Play Area 8.6

32. Belvoir Drive Play Area 8.7

33. Mount Eagles Play Area 8.7

34. Tyndale Play Area 8.7

35. Blackmountain Play Area 8.7

36. Willowbank Play Area 8.7

37. Clarawood Play Area 8.7

38. Tommy Patton Play Area 8.7

39. Westlands Play Area 8.8

40. Castleton Play Area 8.8

41. John Hewitt Play Area 8.9

42. Dover Street Play Area 8.9

43. Loop Park Play Area 8.9

44. Dr Pitt Play Play Area 8.9

45. Rev Robert Bradford Play Area 8.9

46. Finlay Play Area 9.0

47. Tir Na Nog Ligoniel Play Area 9.0

48. Glencairn Play Area 9.0 49. Eversleigh Street Play Area 9.0

50. Grampian Avenue Play Area 9.0

51. Carema Allen Memorial Park 9.1

52. New Lodge Play Area 9.1

53. Loughside Park Play Area 9.1

54. Ballysillan Play Area 9.1

55. Carnamore Play Area 9.1

56. Woodvale Play Area 9.1

57. Balfour Play Area 9.1

58. Clonduff Play Area 9.1

59. The Grove Play Area 9.2

60. White Rise Play Area 9.2

61. Mountforde Play Area 9.2

62. Sir Thomas & Lady Dixon Park 9.3

63. Victoria Park Play Area 9.3

64. Brown’s Square Play Area 9.3

65. Springhill Play Area 9.3

66. Grassmullan Playground 9.4

67. Cherryvale Play Area 9.4

68. Bloomfield Walkway Play Area 9.4

69. Skippers Play Area 9.4

70. Tullycarnett Park, Kingsland Park 9.5

71. Whiterock Hub Play Area 9.5

72. Lemberg Street Play Area 9.5

73. Musgrave Park Play Area 9.5

74. Stewart Street Playground 9.5

75. Flora Street Play Area 9.5

76. Clara Street Play Area 9.5 77. Ardoyne Community Centre Play Area 9.5

78. Ardoyne Pitch & Mitch Play Area 9.6

79. Ormeau Park Play Area 9.6

80. Ballymacarrett Playground 9.6

81. Drumglass Park 9.7

82. Knocknagoney Play Area 9.7

83. Cregagh Green Play Area 9.8

84. The Zoo Play Area 9.8

85. Wedderburn Play Area 9.8

86. Taughmonagh Park 9.8

87. McClure Street Play Area 9.8

88. Erin Thompson Play Area 9.8

89. Belmont Play Area 9.8

90. Bridge End Play Area 10.0

91. Colin Valley Play Area (Poleglass) 10.0

92. Nubia Street Play Area 10.0

93. Hannahstown Play Area 10.0

94. Rodden’s Crescent Play Area 10.0

95. Hanwood Play Area 10.0

96. Backs Road Play Area 10.0

97. Blacks Road Sensory Play Area 10.0

98. Botanic Play Area Closed for Refurbishment 99. Blythefield Closed for Refurbishment

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Partner Agreements and Facilities Management Agreements Update and Review Date: 10th April 2018 Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department

Contact Officer: Rose Crozier, Assistant Director City & Neighbourhood Services Department

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 This report is to provide an update on progress on implementation of Partner Agreements for October – December 2017 and to seek approval to change the payment process for Partner Agreements and Facility Management Agreements.

2.0 Recommendations 2.1 The Committee is asked to: . note quarterly progress to date in relation to Partner Agreements; and . support a change in the payments process to facilitate efficiencies and enhance partners’ ability to deliver quality programming on designated sites; and . note that a full review of facility arrangements is being undertaken. 3.0 Main report Legal Agreements 3.1 Council agreed to enter into Partner Agreements at the following sites with the clubs identified below: Location Partner Dixon Playing Fields Sirocco Works FC Alderman Tommy Patton Memorial Park East Belfast FC Woodlands Playing Fields Co. Antrim Board GAA Loughside Playing Fields Loughside FC Shore Road Playing Fields Grove United FC Orangefield Playing Fields Bloomfield FC Ulidia Playing Fields Rosario FC

3.2 Regular checks on the necessary Insurance, Health and Safety and Governance have been completed monthly at 6 of the 7 sites (East Belfast FC at Alderman Tommy Patton Memorial Park Quarterly meeting has not as yet been held owing to no quarterly returns). Following recent audit review, the reporting documents were amended in accordance with requirements and sent to partners one month in advance of reporting deadlines. Two of the seven partners have been confirmed as compliant on these matters. Council has the right to terminate the Partner Agreement if the Partner fails to observe or perform any of the obligations, conditions or agreements on its part agreed in the Partner Agreement. These matters have been escalated and meetings arranged with the respective clubs and the Director in the next month.

3.3 Financial Support to deliver Sports Development Plans Successful applicants submitted plans to improve sports development outcomes at each site. Funding of up to £20,000 per annum is available for each partner for delivery of a programme supporting their Sports Development Plan. Letters of offer have been sent to all partners based on approved sports development plans in the current financial year. Full payments have been made to 2 of the 7 Partners in this Quarter (Loughside FC and Grove United FC). 3.4 Partners must submit Sports Development plans annually and these are being aligned to the financial planning calendar for the incoming year. Partners were requested to forward Sports Plans for 2018/19 by the 28th February 2018 and of the seven Partners only Antrim GAA, Grove United and Loughside FC have submitted complete plans, this will delay issuing for letter of offer for the 2018/2019 financial year. 3.5 Monitoring End of quarter monitoring meetings have been held with six partners. These meetings are attended by partner representatives, parks management and sports development, with updates on site management and bookings, health and safety, finance and sports development plan. Action plans are reviewed and agreed with the partners at these meetings to ensure that planned outcomes are achieved and improvements identified where required.

3.6 Sports Development Impact In line with Council objectives, the diversification of use and improved sports development impact are priorities at the partner agreement sites. Programme delivery has led to significant positive achievements across the sites. 3.7 The table below indicates outputs at the sites as reported by five of the seven partners (excludes Sirocco FC and East Belfast FC) for Quarter 3 (October – December 2017). Members are asked to note that following audit review revised definitions have been put in place for reporting in areas (A1, B2 etc) to align with the objectives of the initial application process.

A. Participation type

1. Members of different codes 550 people 2. People with a Disability 105 people 3. People from a minority ethnic background 309 people 4. Females 437 people 5. Older people 1054 people 6. Schools / youth organisations 14 groups B. Participation usage

1.Adult Matches held and numbers 86 matches and 3456 users 2.Youth matches held and numbers 104 matches and 4108 users 3. Training sessions and numbers 58 training sessions and 1740 users 4. Other bookings / activity details 14 bookings and 1495 users C. Partnership working

1. Working with Belfast City Council All reported partnership working 2. Sports Governing Bodies 13 3. Other teams / groups in your sport 27 teams / groups 4. Other teams / groups in different sports 4 teams / groups 5. Community / voluntary groups 8 community groups

D. Social value

1. Young people at risk 2 programmes 90 people 2.Encourage participation of under- 1 programme 50 people represented groups 3. Promote positive cross community relations 2 programmes 50 people 4. Promote health and wellbeing in socially 1 programme 200 people deprived communities 5. Promote Volunteering skills 2 programmes 45 volunteers supported 6. Develop skills that will improve employability 1 programme 4 volunteers trained

3.8 Change to Payments Process In addition to the Partner Agreements listed above Council operates Facility Management Agreements with a range of sporting and community organisations to undertake management tasks and delivery of programmes at other Council sites. A number of these Agreements are supported by a financial payment related to these tasks. 3.9 As part of a review process officers have consulted with Agreement holders to identify ways to streamline payments and simplify administration. Legal Services have recommended that this change is approved by Committee prior to implementation. 3.10 Currently Facility Management Agreements are paid monthly subject to officer approval of documentation. Currently Partner Agreements are paid quarterly with 80% in advance and 20% in arrears subject to officer approval of documentation. 3.11 Members will be aware that a decision has been made to undertake a full review of facility arrangements across a range of Council assets. However, in the interim it is recommended that a significant improvement is made by standardizing payment arrangements across all agreements with payments made quarterly in advance subject to receipt of all required documentation and approval of satisfactory reports for the previous quarter. 3.12 A number of Facility Management Agreements are subject to annual increase in line with RPI, these increases have been made on the anniversary of the start date of each agreement. It is recommended that all such increases will be implemented in April each year.

3.13 Legal Services will prepare a Deed of Variation for each Agreement.

Financial & Resource Implications 3.14 A total of £140,000 per annum is available within revenue estimates to support annual Sports Development Plans at the Partner Agreement sites.

Equality or Good Relations Implications 3.15 None.

4.0 Appendices – Documents Attached None

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Alleygating - Notice of Traffic Regulation Order 2018

Date: 10 April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department

Siobhan Toland, Assistant Director City & Neighbourhood Services Contact Officer: Department

Alison Allen, Safer City Manager

Is this report restricted? Yes No X

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 Members will be aware that Council made £700,000 available from the Capital Programme to install alleygates across the city (Phase 4 Alleygates).

1.2 Phase 4 has been divided into 3 sub-phases to accommodate the different stages of Elected Member decision making across the city as well as a range of technical and legal issues, primarily associated with the replacement of community gates. Phase 4(a) was completed in March 2008 and the Road Traffic Order for Phase 4(b) is included in this report for Members consideration.

1.3 Members will be aware that the legislative authority for introducing gating Orders transferred to local Councils through the commencement of the Clean Neighbourhoods and Environment Act (Northern Ireland) 2011 on 4th May 2011.

1.4 The 2011 Act inserts new Part 6A (Articles 69A to 69E) into the 1993 Order. These new provisions allow action to be taken quickly, easily and with a degree of flexibility not previously available. District councils are now able to make, vary or revoke gating orders in respect of relevant roads (as defined in Article 69A(5) of the 1993 Order) affected by crime or ASB within their area, permitting a gate to be installed at each end of the road. 1.5 The orders are an effective way of enabling councils to restrict public access to any relevant road by gating it (at certain times of the day if applicable), without removing its underlying road status.

Councils however still require the approval of the Transport NI (“DRD”) to: a) make a gating order; or b) vary a gating order so as to further restrict any public right of way over the road to which the order relates.

1.6 The required statutory and community consultation has been undertaken and the purpose of this report is to seek formal approval from Committee to make the Traffic Regulation Orders enabling these gates to be installed.

2.0 Recommendations

2.1 The Committee is asked to recommend to Council that a resolution is passed to make the Belfast City Council Traffic Regulation Orders 2018 for Phase 4(b) for the locations as set out in Appendix 1. 3.0 Main report

3.1 The pre-consultation exercise with affected residents and Statutory bodies / service suppliers has been completed and the Notice of Intention (formal consultation stage) was advertised on Friday 2nd March.

3.2 No formal objections to the Traffic Regulation Orders were received.

3.3 Legal Services have recommended that alleygating can proceed at all locations, as Council can be satisfied the requirements of the Clean Neighbourhoods and Environments Act (2011) have been met in establishing that this area is affected by crime and anti-social behaviour.

3.4 Manufacture of the gates included in this Traffic Regulation Order will take place in May / June 2018 with installation commencing in summer 2018.

3.5 Ongoing work is taking place to commence the consultation for the remaining and final proposed gate locations approved by Council in 2018 as part of Phase 4 Alleygates.

3.6 A further Traffic Regulation Order is planned for autumn 2018 to include those final gates remaining to complete Phase 4. 3.7 Members should be aware that the level of response to the pre-consultation exercise was generally at a low level and also that the Clean Neighbourhoods and Environment Act (NI) 2011 requires that sufficient evidence of crime and anti-social behaviour should be established before alleygating can proceed. 3.8 Legal Services have therefore recommended further engagement (post Phase 4) with Members on the process by which areas/locations are selected for alleygating. 3.9 Financial and Resource Implications There are no specific financial implications associated with the enactment of this Traffic Regulation Order. 3.10 Equality or Good Relations Implications No Equality or Good Relations implications have been identified; however, this is being monitored on an ongoing basis.

4.0 Appendices – Documents Attached

Appendix 1 - Notice of Intention Traffic Regulation Order 2018

Notice of Traffic Regulation Order Clean Neighbourhoods and Environment Act (Northern Ireland) 2011 Belfast City Council

Notice is hereby given that the Council in the exercise of the powers conferred on it by Articles 69A to 69E of the Roads (Northern Ireland) Order 1993 as inserted in the Clean Neighbourhoods and Environment Act (Northern Ireland) 2011 proposes to make an Order entitled the Belfast City Council Traffic Regulation Order 2018. The purpose of the Order is to prohibit the use by vehicles and pedestrians of the following streets in Belfast:

 To the rear of 2-48 Locan Street, 1-45 Amcomri Street and 36-46 Beechmount Avenue and to the side of 2 Locan Street and 1 Amcomri Street.  To the rear of 50-98 Locan Street and 47-97 Amcomri Street.  To the rear of 2-46 Amcomri Street, 1-47 Clowney Street and 22-34 Beechmount. Avenue and to the side of 2 Amcomri Street and 1 Clowney Street.  To the rear of 48-98 Amcomri Street and 49-93 Clowney Street.  To the rear of 2-50 Clowney Street, 1-49 Beechmount Parade and 10-20 Beechmount Avenue and to the side of 2 Clowney Street and 1 Beechmount Parade.  To the rear of 52-100 Clowney Street and 51-99 Beechmount Parade.  To the rear of 2A-58 Beechmount Parade and 1-53 Beechmount Drive.  To the rear of 60-108 Beechmount Parade.  To the rear of 1-5 Iveagh Crescent, 1-5 Broadway Court and 2-26 Iveagh Street  To the rear of 7-39 Iveagh Crescent and 28-60 Iveagh Street.  To the rear of 41-67 Iveagh Crescent and 62-94 Iveagh Street.  To the rear of 2-40 Fallswater Drive, 1-37 Iveagh Drive and 240-250 Falls Road and to the side of 2 Fallswater Drive and 1 Iveagh Drive.  To the rear of 2-40 Iveagh Drive, 1-45 Iveagh Parade and 228-238 Falls Road and to the side of 2 Iveagh Drive and 1 Iveagh Parade.  To the rear of 218-226 Falls Road, 2-44 Iveagh Parade and 1-55 Fallswater Street and to the side of 2 Iveagh Parade and 2 Fallswater Street.  To the rear of 216 Falls Road, 2-42 Fallswater Street and 3-47 Nansen Street and to the side of 3 Nansen Street.  To the rear of 200-214 Falls Road, 2-60 Nansen Street and 5-63 Broadway and to the side of 2 Nansen Street and 3 and 5 Broadway.  To the rear of 4-22 Beechview Park, 447-465 Falls Road and 1-69 Rockdale Street and to the side of 4 Beechview Park and 1 Rockdale Street.  To the rear of 2A-54 Rockdale Street, 1-55 Rockville Street and 467-477 Falls Road and to the side of 2A Rockdale Street and 1, 35 and 37 Rockville Street.  To the rear of 2-64 Rockville Street, 1-67 Rockmore Road and 479-489 Falls Road and to the side of 2 Rockville Street and 1A, 1 and 67 Rockmore Road.  To the rear of 6-70 Rockmore Road, 3-57 Rockmount Street and 491-501 Falls Road and to the side of 3 and 57 Rockmount Street.  To the rear of 2-54 Rodney Parade and to the side of 2 and 54 Rodney Parade.  To the rear of 1-27 Rodney Parade, 1-59 Rodney Drive and 2-30 St James’s Crescent, 4 – 56 Clonavogie Gardens and 456 -458 Donegall Road and to the side of 1 Rodney Parade, 1 and 59 Rodney Drive.  To the rear of 11-79 St Katharine Road and to the side of 11, 39, 41 and 79 St Katharine Road.  To the rear of 1A-21 St James’s Parade and 2-6 St James’s Road and to the side of 1A, 1 and 21 St James’s Parade.  To the rear of 1-23 Hugo Street and 438-442 Falls Road and to the side of 1 Hugo Street.  To the rear of 2-24 Hugo Street, 1-29 Clondara Street and 426-436 Falls Road and to the side of 2 Hugo Street and 1 Clondara Street.  To the rear of 2-38 Clondara Street and 416-424 Falls Road and to the side of 2 Clondara Street.  To the rear of 1 - 11 Inver Avenue, 2 - 40 Victoria Gardens, 179 - 205 Cavehill Road, and 2a - 4 Charnwood Avenue, and to the side of 2 and 40 Victoria Gardens.  To the rear of 13 - 17 Inver Avenue, 1 - 39 Victoria Gardens, 6 - 8 Charnwood Avenue, and 50 - 70 Salisbury Avenue, and to the side of 8 Charnwood Avenue and 17 Inver Avenue.  To the rear of 3 - 5 Skegoneill Avenue, 24 - 54 Glantane Drive, 2 - 6 Glandore Gardens, 535 - 549 Antrim Road, and to the side of 2 Glandore Gardens and 52 Glantane Drive.  To the rear of 1-17 Cliftonville Street and 119-123 Cliftonville Road and to the side of 1 Cliftonville Street.  To the rear of 278-294 Limestone Road and the side of 34 Oceanic Avenue.  To the side of 2,18 and 19 Jamaica Road and the side of 25 Havana Gardens.  To the rear of 2-18 Jamaica Way and to the side of 2 Jamaica Way.  To the rear of 2-40 and to the side of 2 and 40 Clifton Crescent and to the rear of 1- 45 and the side of 1 and 45 Manor Street and to the rear of 1-3 and to the side of 3 Harcourt Drive and to the rear of 66-76 Cliftonville Road.  To the rear of 4-54 and side of 2 and 4 and Manor Street.  To the rear of 2-16 Glasgow Street, 2-18 Ritchie Street,6-10 and 5-9 Grove Court and 99 – 103 York Road and to the side of 2, 12 and 14 Ritchie Street and 16 Glasgow Street.  To the rear of 22 - 40 River Terrace and to the rear of 19 - 31 Cooke Court.  To the rear of 14 - 20 River Terrace and to the rear of 13 - 17 Cooke Court.  To the side of 9 Raby Street and 10 Jameson Street, and to the rear of 312 - 320 Ormeau Road, 9 - 71 Raby Street, and 10 - 74 Jameson Street, and to the side of 61 and 63 Raby Street.  To the rear of 9 - 15 Capstone Street, 1 - 67 Moonstone Street, 12 - 16 Mowhan Street, and to the side of 1, 45, 47, and 67 Moonstone Street.  To the rear of 1 - 19 Mowhan Street, 2a - 28 Charleville Avenue, and 597 - 605 Lisburn Road, and to the side of 1 and 19 Mowhan Street and 28 Charleville Avenue  To the rear of 2-46 and the side of 2 Carrington Street and to the rear of 1-33 Park Parade and side of 31 and 33 Park Parade and to the rear of 133-143 Ravenhill Road.  To the rear of 3, 4 and 5 McAtamney Terrace Mountpottinger Road, 1-57 Beechfield Street and 2-58 Harper Street and to the side of 2 Harper Street.  To the rear of 1-35 and to the side of 7 and 9 Harper Street and to the rear and side of 1 Edgar Street and to the rear of 92-120 Madrid Street.  To the rear of 9-23 Lisbon Street and to the rear of 2 Madrid Street and to the side of 4 Madrid Street and to the rear of 1-13 Madrid Court and the side of 9 and 11 Madrid Court. Vehicles requiring access in specified circumstances are exempted from the provisions of this Order. It is proposed to give effect to this by erecting gates at entrances to the back and side of streets specified above. Objections or other representations may be made in writing to Belfast City Council, Legal Services Department, City Hall, Belfast, BT1 5GS within a period of 30 days from the date of publication of this Notice. Full details are contained in the Draft Order, which, together with a map showing the roads affected may be inspected free of charge during office hours within the said period at The Cecil Ward Building, 2-10 Linenhall Street, Belfast, BT2 8BP. A Draft Order will also be available for inspection in your local community centre.

Authorised Officer: ………………………………. Dated this day of 2018

Pursuant to Part 1 of the Clean Neighbourhoods and Environment Act (Northern Ireland) 2011 and Article 69 of the Roads (Northern Ireland) Order 1993; Belfast City Council hereby makes the following Order:

BELFAST CITY COUNCIL TRAFFIC REGULATION (WEST BELFAST) ORDER 2018

John Walsh City Solicitor City Hall Belfast BT1 5GS Traffic Regulation Order Road Traffic and Vehicles Belfast City Council Traffic Regulation (West Belfast) Order 2018 Made ------2018 Coming into Operation - - - - 2018

Belfast City Council is satisfied that the conditions for making a gating order as set out in Article 69A (3) of the Roads (Northern Ireland) Order 1993 and inserted in Part 1 of the Clean Neighbourhoods and Environment Act (Northern Ireland) 2011 (hereinafter called “the Act”) have been met. Article 69A (3) states that before making a gating order in relation to a relevant road the district council must be satisfied that: a) Premises adjoining or adjacent to the road are affected by crime or anti-social behaviour; b) The existence of the road is facilitating the persistent commission of criminal offences or anti-social behaviour; c) It is in all the circumstances expedient to make the order for the purposes of reducing crime or anti-social behaviour. The Council has published a Notice in compliance with Articles 69D (1) and (3), and has served copies of the Notice, Order and relevant maps on all parties the Council has deemed as having a relevant interest in compliance with Article 69D (2). (Here will follow, where appropriate, recitals of the fact of any written objections or other representations received or inquiry held and the outcome thereof) Now therefore, Belfast City Council in exercise of the powers conferred on it by Article 69 of the Act and every other power enabling it in that regard hereby makes the following Order: 1. There shall be at the date of coming into effect of this Order gates erected on the roads described in Schedule I hereto and shown on the maps annexed to this Order. 2. Subject to Article 69B the use by vehicles and pedestrians to the rear or side roads is prohibited. 3. Notwithstanding anything contained in this Order the owners of premises adjoining or adjacent to the road and all statutory undertakers as specified in Schedule II hereto shall have the right to retain and access the road. 4. Responsibility for maintaining the gates rests with Belfast City Council. 5. This Order shall be cited as the Belfast City Council Traffic Regulation (West Belfast) Order 2018. 6. This Order comes into effect the day it was passed in Council.

Dated this day of 2018 SEALED with the Corporate Seal of ) BELFAST CITY COUNCIL in the presence of: ) ) ) ) ) LORD MAYOR ) ) ) ) ) CHIEF EXECUTIVE ) Schedule I

Affected Roads

 To the rear of 2-48 Locan Street, 1-45 Amcomri Street and 36-46 Beechmount Avenue and to the side of 2 Locan Street and 1 Amcomri Street  To the rear of 50-98 Locan Street and 47-97 Amcomri Street  To the rear of 2-46 Amcomri Street, 1-47 Clowney Street and 22-34 Beechmount Avenue and to the side of 2 Amcomri Street and 1 Clowney Street  To the rear of 48-98 Amcomri Street and 49-93 Clowney Street  To the rear of 2-50 Clowney Street, 1-49 Beechmount Parade and 10-20 Beechmount Avenue and to the side of 2 Clowney Street and 1 Beechmount Parade  To the rear of 52-100 Clowney Street and 51-99 Beechmount Parade  To the rear of 2A-58 Beechmount Parade and 1-53 Beechmount Drive  To the rear of 60-108 Beechmount Parade  To the rear of 1-5 Iveagh Crescent and 2-26 Iveagh Street  To the rear of 7-39 Iveagh Crescent and 28-60 Iveagh Street  To the rear of 41-67 Iveagh Crescent and 62-94 Iveagh Street  To the rear of 2-40 Fallswater Drive, 1-37 Iveagh Drive and 240-250 Falls Road and to the side of 2 Fallswater Drive and 1 Iveagh Drive  To the rear of 2-40 Iveagh Drive, 1-45 Iveagh Parade and 228-238 Falls Road and to the side of 2 Iveagh Drive and 1 Iveagh Parade  To the rear of 218-226 Falls Road, 2-44 Iveagh Parade and 1-55 Fallswater Street and to the side of 2 Iveagh Parade and 2 Fallswater Street  To the rear of 216 Falls Road, 2-42 Fallswater Street and 3-47 Nansen Street and to the side of 3 Nansen Street  To the rear of 200-214 Falls Road, 2-60 Nansen Street and 5-63 Broadway and to the side of 2 Nansen Street and 3 and 5 Broadway  To the rear of 4-22 Beechview Park, 447-465 Falls Road and 1-69 Rockdale Street and to the side of 4 Beechview Park and 1 Rockdale Street  To the rear of 2A-54 Rockdale Street, 1-55 Rockville Street and 467-477 Falls Road and to the side of 2A Rockdale Street and 1, 35 and 37 Rockville Street  To the rear of 2-64 Rockville Street, 1-67 Rockmore Road and 479-489 Falls Road and to the side of 2 Rockville Street and 1A, 1 and 67 Rockmore Road  To the rear of 6-70 Rockmore Road, 3-57 Rockmount Street and 491-501 Falls Road and to the side of 3 and 57 Rockmount Street  To the rear of 2-54 Rodney Parade and to the side of 2 and 54 Rodney Parade  To the rear of 1-27 Rodney Parade, 1-59 Rodney Drive and 2-30 St James’s Crescent and to the side of 1 Rodney Parade, 1 and 59 Rodney Drive  To the rear of 11-79 St Katharine Road and to the side of 11, 39, 41 and 79 St Katharine Road  To the rear of 1A-21 St James’s Parade and 2-6 St James’s Road and to the side of 1A, 1 and 21 St James’s Parade  To the rear of 1-23 Hugo Street and 438-442 Falls Road and to the side of 1 Hugo Street  To the rear of 2-24 Hugo Street, 1-29 Clondara Street and 426-436 Falls Road and to the side of 2 Hugo Street and 1 Clondara Street  To the rear of 2-38 Clondara Street and 416-424 Falls Road and to the side of 2 Clondara Street  To the rear of 1 - 11 Inver Avenue, 2 - 40 Victoria Gardens, 179 - 205 Cavehill Road, and 2a - 4 Charnwood Avenue, and to the side of 2 and 40 Victoria Gardens  To the rear of 13 - 17 Inver Avenue, 1 - 39 Victoria Gardens, 6 - 8 Charnwood Avenue, and 50 - 70 Salisbury Avenue, and to the side of 8 Charnwood Avenue and 17 Inver Avenue  To the rear of 3 - 5 Skegoneill Avenue, 24 - 52 Glantane Drive, 2 - 6 Glandore Gardens, 535 - 549 Antrim Road, and to the side of 2 Glandore Gardens, and 52 and 54 Glantane Drive  To the rear of 1-17 Cliftonville Street and 119-123 Cliftonville Road and to the side of 1 Cliftonville Street  To the rear of 278-294 Limestone Road and the side of 34 Oceanic Avenue  To the side of 2,18 and 19 Jamaica Road and the side of 25 Havana Gardens  To the rear of 2-18 Jamaica Way and to the side of 2 Jamaica Way  To the rear of 2-40 and to the side of 2 and 40 Clifton Crescent and to the rear of 1- 45 and the side of 1 and 45 Manor Street and to the rear of 1-3 and to the side of 3 Harcourt Drive and to the rear of 66-76 Cliftonville Road.  To the rear of 4-54 and side of 2 and 4 and Manor Street.  To the rear of 2-16 Glasgow Street and 2-18 Ritchie Street and 6-10 and 5-9 Grove Court and to the side of 2, 12 and 14 Ritchie Street and 16 Glasgow Street.  To the rear of 22 - 40 River Terrace and to the rear of 19 - 31 Cooke Court  To the rear of 14 - 20 River Terrace and to the rear of 13 - 17 Cooke Court  To the side of 9 Raby Street and 10 Jameson Street, and to the rear of 312 - 320 Ormeau Road, 9 - 71 Raby Street, and 10 - 74 Jameson Street, and to the side of 61 and 63 Raby Street  To the rear of 9 - 15 Capstone Street, 1 - 67 Moonstone Street, 12 - 16 Mowhan Street, and to the side of 1, 45, 47, and 67 Moonstone Street  To the rear of 1 - 19 Mowhan Street, 2a - 28 Charleville Avenue, and 597 - 605 Lisburn Road, and to the side of 1 and 19 Mowhan Street and 28 Charleville Avenue  To the rear of 2A-58 Rosebank Street and 1A-55 Columbia Street  To the rear of 2-36 and the side of 2 Carrington Street and to the rear of 1-31 Park Parade and 133-143 Ravenhill Road  To the rear of 145-173 University Street, 1-47 Fitzroy Avenue and 137-147 Ormeau Road  To the rear of 1-35 and to the side of 7 and 9 Harper Street and to the rear and side of 1 Edgar Street and to the rear of 92-120 Madrid Street  To the rear of 9-23 Lisbon Street and to the rear of 2 Madrid Street and to the side of 4 Madrid Street and to the rear of 1-13 Madrid Court and the side of 9 and 11 Madrid Court Schedule II

Exceptions The prohibition in Article 2 shall not apply to:

 The occupiers of premises adjoining or adjacent to the road.  A person visiting a resident or premises adjacent to or adjoining the road.  A person for police, military, ambulance or fire brigade purposes or in an emergency by a medical practitioner.  A person in pursuance of statutory powers or duties by or on behalf of a government department or district council.  A person in connection with the laying, erection, alteration or repair of any electronic communications apparatus as defined in Schedule 2 of the Telecommunications Act 1984.  A person in connection with street works as defined in Article 3(3) of the Street Works (Northern Ireland) Order 1995.  A person for the conveyance of goods to or from premises adjacent to the road.  A person in connection with the carrying out of work to premises adjacent to the back or side road.  A person in connection with the discharge of the functions of a holder of a licence granted under Article 8 of the Gas (Northern Ireland) Order 1996.  A person in connection with a funeral from the premises adjacent to the back or side road. EXPLANATORY NOTE (This note is not part of the Order)

This Order prohibits the use by vehicles and pedestrians of the back street specified in the Schedule. Provision is made for access, either by vehicle or on foot, for residents, their visitors, emergency services, or any person in pursuance of statutory powers and duties, in connection with telecommunications, street works, gas or electric work, funerals, the carrying out of work at or the conveying of goods to or from premises adjacent to the roads. Any person who acts in contravention of the Order shall be guilty of an offence under the Road Traffic Regulation (Northern Ireland) Order 1997 (“the Regulation Order”) and shall be liable on summary conviction to a fine not exceeding level 3 on the standard scale (£1,000) in accordance with the Road Traffic Offenders (Northern Ireland) Order 1996 as amended by the Regulation Order. Traffic signs indicating the effect of the Order will in due course be erected on the roads. PEOPLE AND COMMUNITIES COMMITTEE

Subject: Proposed Relocation of Moyard Playgound

Date: 10 April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department Rose Crozier Assistant Director City & Neighbourhood Services Contact Officer: Department

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The purpose of this report is to update Members regarding the proposed relocation of the former playground facility at Moyard Crescent.

2.0 Recommendations 2.1 The Committee is asked to  Consider if they wish to progress with the surrender to the NIHE of the leasehold interest in the Moyard Crescent former playground site in advance of the acquisition of an alternative site in light of the NIHE current housing priorities for the area and the issues as outlined in this report, subject to SP&R approval to the terms of the Deed of Surrender to NIHE. 3.0 Main report Key Issues 3.1 The Council hold a site at Moyard Crescent from the NIHE on a 10,000 year lease for the purposes of providing a standalone playground and small kick about area. The location, which is isolated from the main body of the Moyard Estate, had been used as a gathering point for local youths who engaged in anti-social behaviour.

3.2 At its meeting on 14th Aug 2014 the Parks and Leisure Committee approved the recommendation to relocate the playground from Moyard Crescent to the Vere Foster Primary School site and surrender the Moyard Crescent site to the NIHE who wanted to develop social housing on the site. At that time the playground equipment had been vandalised, The playground was subsequently closed and the equipment removed, but Council retained ownership of the site. The then BELB (now Education Authority) had indicated a willingness to transfer part of the land at the Vere Foster Primary School to the Council for the relocation of the playground and kick about area. It was considered that the proposed location would provide improved access due to the proximity to the housing and to the Matt Talbot Youth Club.

3.3 Following completion of the construction of a mini pitch by the Education Authority the remainder of the Vere Foster PS site was declared surplus in June 2017 and the Council expressed an interest in acquiring the site for a potential new playground and casual multi games area (subject to capital funding being available). However, NIHE also expressed an interest at that time in acquiring the site for social housing. LPS valued the site at £120,000 to reflect residential development value, NIHE subsequently withdrew their expression of interest in the Vere Foster PS site.

3.4 NIHE have now asked the Council to surrender its leasehold interest in the Moyard Crescent site so that they can transfer the site to Choice Housing for the construction of 12-14 social housing units to address the identified social housing need in the area. LPS have assessed the value of the Council’s leasehold interest in the Moyard Crescent site at nil on the basis that use of the site is restricted to that of a playground and that NIHE have reserved the right to take possession of the frontage of the site on giving the Council one month’s notice at any time.

3.5 Officers have submitted a business case to the Education Authority seeking to acquire the Vere Foster site as amenity land value and a response is awaited. 3.6 Officers are also currently exploring with NIHE the feasibility of acquiring alternative NIHE land at Moyard Park for the playground and kick about area in the event that the Vere Foster land cannot be made available by the EA at amenity land value.

3.7 While there is an identified need for social housing in this area there is a risk that if the Council surrender the Moyard Crescent site in advance of acquiring an alternative site, either at the Vere Foster PS or on other NIHE land at Moyard Park, the Council may be left without an alternative site for a playground in this area. However, the Parks and Leisure Committee have already approved, on 14 August, the surrender of the Moyard Crescent site to the NIHE although this was on the basis of it being relocated to the Vere Foster Primary School site. The site is not currently being used as a playground and it was felt previously that its location was not ideal as it was isolated from the main estate and suffered from some antisocial behaviour.

Financial & Resource Implications 3.8 The cost to acquire the Vere Foster site or an alternative site is unknown at this stage; the current value assessed by LPS for the Vere Foster site is £120,000 although a business case has been submitted to acquire at amenity land value. At present, there is no capital provision for acquiring the land or constructing the playground and games area. The surrender of the Moyard Crescent site will be a nil value.

Equality & Good Relations Implications 3.9 None

4.0 Appendices – Documents Attached

None

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Belfast Flare Pavilion Manderson St

Date: 10th April 2018 Nigel Grimshaw Director, City & Neighbourhood Services Department Reporting Officer: Rose Crozier Assistant Director City & Neighbourhood Services Department Contact Officer:

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The purpose of this report is to seek approval to grant Landmark East a licence to use an area of Council land at the entrance to C S Lewis Square to construct a temporary ‘pavilion’.

2.0 Recommendations 2.1 The Committee is asked to  Approve the grant of a licence for an eighteen month period to Landmark East to permit the locating of a temporary pavilion at the entrance to the C S Lewis Square just off the Newtownards Road subject to SP&R approval of terms to be agreed by Estates and Legal Services. 3.0 Main report Key Issues 3.1 Landmark East have asked the Council to grant them a licence to construct a temporary pavilion at the Newtownards Road entrance to C. S. Lewis Square, East Belfast. As the winning entry of the Royal Society of Ulster Architect’s ‘Belfast Flare Pavilion’ competition, this temporary structure intends to draw public interest and enthusiasm to this new public space in the city, and the adjoining Comber and Connswater Community Greenways.

3.2 Landmark East have applied for planning approval for the pavilion, which is to be situated on Council land between the Eastside Visitors’ centre and the neighbouring chemist in full view of the Newtownards Road.

3.3 The pavilion has largely open sides with minimal columns and no level changes so that pedestrians and cyclists can flow through it. The openness of the pavilion means people can see straight through it from the Newtownards road to C S Lewis Square.

3.4 The pavilion will measure 6m x 8m in plan and varies from 3.5m at the ridge to 5.1 m high at the apex of its roof. The primary element is the delicate timber trussed, semi-circular roof structure, which is lightly supported by columns.

3.5 The design will provide a shelter, while managing to retain existing pedestrian and cyclist flows through the space. The pavilion will create new possibilities for the existing animation programmes run by Eastside Partnership and the Connswater Community Greenway Trust. It is an exciting collaboration between the Council, Eastside Partnership and the Royal Society of Ulster Architects in order to support young architecture practices based in Northern Ireland.

Financial & Resource Implications 3.6 The Estates Management Unit have assessed an annual licence fee of £90 for the area of land required for the ‘pavilion’. All costs including repair, maintenance and insurance will be met by Landmark East.

Equality or Good Relations Implications 3.7 None 4.0 Appendices – Documents Attached

None PEOPLE AND COMMUNITIES COMMITTEE

Subject: Waste Collection Update

Date: 10th April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department

Contact Officer: Siobhan Toland, Assistant Director City & Neighbourhood Services Department

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 To provide Members with a further update in relation to: (i) the processes and procedures that continue to be implemented to enhance the waste collection service; and (ii) the actions included in the high level Waste Collection Improvement Plan, which has been developed to address productivity and performance issues. 2.0 Recommendations 2.1 The Committee is asked to  Note the continued interventions, which are being implemented to maintain the performance improvements of the waste collection service, together with progress in relation to the actions included in the Waste Collection Improvement Plan and the Organisational Development Unit review of the commercial waste function.  Note that it was agreed at the Committee meeting held on 7 November that from December 2017, future update reports would be provided on a three monthly basis. In 2.2 view of this, the next Waste Collection update will be presented at August Committee. 3.0 Main report Customer Call Handling and Management Interventions 3.1 The volume of calls directed into the Customer Contact Centre remain at normal levels as a result of the management interventions and improved processes which have been in place since August 2017.

3.2 Management information reports continue to be produced to ensure that targeted and timely operations are implemented, which proactively deal with service requests in relation to missed bins and missed assisted lifts. Since August 2017, all missed bin collections have been completed within Service standard targets.

3.3 The production of detailed daily management information reports, by assistant manager and operational squad, continues to provide accountability and strengthens enhanced communication, which supports prompt resolution of customer enquiries.

3.4 The resolution of accessibility problems on some waste collection routes continues as work in progress. Given the complexities associated with certain locations, it will however take some time to achieve sustainable solutions. Regular discussions remain ongoing with Transport NI Enforcement Team to explore viable possibilities for improvements. Additionally, options in relation to vehicle deployment on specific waste collection routes are being considered, to facilitate improved vehicle manoeuvring on particularly challenging access routes.

3.5 Regular communications between senior management forum, waste collection management team and trade unions continues to be implemented, which ensures that priority issues are considered and addressed on a timely basis. This process supports the delivery of a high quality, responsive and flexible service which meets customer need.

Waste Collection Improvement Action Plan 3.6 As referred to in the Committee report presented to members on 5 December 2017, a high level Waste Collection Improvement Action Plan has been developed. An update regarding the key actions within the Plan to address productivity and performance issues, is as follows:

. A review is ongoing in relation to the administrative support arrangements for waste collection operational staff, which is facilitating increased on the ground supervision of waste collection operational staff. Time spent on the ground supervising waste collection operations, by operational staff has increased by approximately 60% since August 2017. . A manual assessment of relevant squad productivity eg. start and finish times, shipping times, bins and weights lifted has commenced in order to develop viable proposals for sustainable change. This exercise has been finalised in relation to black bin squads and the initial phase of increasing current work levels, with a view to increasing productivity, has been completed. This included introducing minor changes to waste collection timetables which were implemented seamlessly prior to the Christmas and New Year Holiday period. . The feedback from the route optimisation software supplier, who completed an evaluation of waste collection routes, has been analysed. At present a comparison exercise is being undertaken, to examine the analysed feedback with information produced manually within the waste collection service. Taking into consideration all options for improvement, proposals for change to promote enhanced productivity and performance are being developed. . As part of the City and Neighbourhood Services departmental improvement programme, the Organisational Development Unit has been engaged to undertake a review of the commercial waste function. It is anticipated that this review will be completed by June 2018. . The recommendations arising from the independent review undertaken by Resource Futures is being used to inform future developments where appropriate. . AGRS has undertaken an independent audit and has issued a draft report which is being considered by management. The draft report contains a number of recommendations, which when agreed will need to be implemented in line with defined timeframes.

3.7 The Waste Collection Improvement Action Plan is a fluid document and as proposals are developed it will be updated accordingly.

3.8 In relation to the introduction of the “No Food Waste” campaign which was implemented last year, this has been a highly successful intervention in terms of recycling, despite operational challenges and some adverse social media attention. The results for the first three quarters demonstrates that the food waste campaign has delivered substantial growth, not only in organic waste levels but also in dry recycling as detailed in Diagram 1 below. 3.9 Diagram 1: Organic Waste Performance

The improving performance associated with the above “No Food Waste” campaign and the resultant increase in householder use of the kitchen caddy / brown bin has had a halo effect on dry recycling, resulting in an improvement in the performance of this waste stream as well as highlighted in Diagram 2 below.

Diagram 2: Comparative Recycling Tonnages Migrating residual waste to recycling or composting not only improves the Council’s recycling 3.10 rate but also supports local jobs and produces savings as recycling / composting either generates an income or costs less than treating residual waste. The cost difference is in the region of £60 / tonne for 2017/18. This augers well for the Council’s overall recycling rate and will result in an underspend for the year-end.

Financial & Resource Implications At this time there are no resource implications associated with this report. Any future route optimisation rebalancing exercises and asset implications arising from the implementation of the Waste Framework may however result in financial and resource implications at a future date.

Equality or Good Relations Implications At this time there are no equality or good relations implications associated with this report. Any future route optimisation rebalancing exercises and asset implications arising from the implementation of the Waste Framework may however result in financial and resource implications at a future date.

3.11

3.12

3.13 4.0 Appendices – Documents Attached

None

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Anti-Social Behaviour in Parks/Open Spaces

Date: 10th April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department

Contact Officer: Rose Crozier, Assistant Director City & Neighbourhood Services Department

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No √

1.0 Purpose of Report or Summary of Main Issues 1.1 Further to discussion at People and Communities Committee on 9 January 2018, Members requested that quarterly updates on anti-social behaviour in parks and open spaces be provided. Members further agreed that the initial focus would be on Falls Park/City Cemetery and Orangefield Park/Avoniel Park.

1.2 The purpose of this report is therefore to update Members on the following:  Current Context  Animation/Programming  Operational Co-ordination  Awareness Raising  Maximising Strategic Opportunities

2.0 Recommendations The Committee is asked to; 2.1  Note the progress against these actions and to receive a further progress report in June 2018. Current Context 3.1 Reported Anti-Social Behaviour To Council Ongoing analysis of reports from members of the public, along with anti-social behaviour witnessed by Council Officers has identified the following parks/open spaces as having issues with persistent anti-social behaviour.

3.2 Please note figures provided below are for the rolling year to date. Reports of anti-social behaviour in the last quarter have been minimal across the city, but Falls Park/City Cemetery continues to have consistently higher levels of reports during that period.

Park/Open Space Area Reported Anti-Social Behaviour Incidents Falls Park/City Cemetery West 59 Waterworks North 40 Woodvale North 38 Grove Playing Fields North 27

3.3 Please also note that the list below only represents the parks/open spaces with the highest numbers of reports of anti-social behaviour. Reports of anti-social behaviour are received for other parks/open spaces across the city but at a much lower level.

Repairs at Parks/Open Spaces 3.4 As indicated above, anti-social behaviour is often under-reported. Officers therefore regularly review requisitions for repairs at parks/open spaces due to vandalism, criminal damage or arson. The list below provides details on those parks/open spaces with the most repairs needed (in descending order of cost of repairs for this financial year with highest costs at the top) along with an assessment of the frequency of issues (based on requisitions for repairs): 3.5 Park/Open Space Area Reason Repairs Needed Frequency Musgrave Park South Arson/Criminal Damage Unpredictable Falls Park/City Cemetery West Arson/Criminal Damage/Burglary Persistent Marrowbone North Criminal Damage Persistent White Rise West Criminal Damage Persistent Dunville West Arson Unpredictable Sally Gardens West Criminal Damage Unpredictable Ligoniel North Criminal Damage Unpredictable Lenadoon West Arson Unpredictable Whiterock West Criminal Damage Unpredictable

Member Feedback 3.6 Elected Members engage regularly with Officers articulating concerns about anti-social behaviour in parks/open spaces. Officers have reviewed their Elected Members contact on this issue and the following parks/open spaces present most frequently as of concern:

Park/Open Space Area Falls Park/City Cemetery West Dunville Park West Marrowbone North Orangefield East Victoria Park East

Animation/Programming 3.7

Progress to Date . Community led Youth Outreach Teams have been proactive around a number of parks and open spaces, but in particular around Falls Park/City Cemetery, Dunville and Orangefield/Avoniel . A range of community events took place in parks and open spaces across the city over the St. Patrick’s Day weekend (Dunville, Bog Meadows, Colin Glenn, Whiterock Leisure Centre and CS Lewis Square). Unfortunately, a scheduled event had to be cancelled in Marrowbone due to the health and safety implications of the severe wind . Historical and Educational Tours of the City Cemetery were scheduled throughout the day on St. Patrick’s Day to use the space positively and avoid anti-social behaviour 3.8 Next Steps . The Parks Outreach Schools Programme will be commencing as the weather improves to encourage ownership of the parks and open spaces . The Spring/Summer 2018 programming and animation schedules to be finalised both internally and with statutory and community partners for priority parks and open spaces . Specific discussion with senior Education Authority Officers scheduled for mid-April 2018 to identify how they can better support this work

Operational Co-ordination

3.9 Progress to Date . A number of workshops have been completed with statutory, community and voluntary youth providers in West, North and East Belfast on how to more positively engage the large groups of young people moving across parks and open spaces in the city. The South Belfast workshop is scheduled for Quarter 1 18/19. . A citywide framework is emerging from these workshops with common themes identified as Outreach, Communication, Programming and Environmental Improvements . Effective youth provider co-ordination in East Belfast has resulted in a significant reduction in anti-social behaviour in parks and open spaces in recent months . Council Officers continue to work jointly with PSNI and local youth workers around parks and open spaces every weekend in trying to address any negative issues and support any vulnerable young people . A pilot citywide tasking approach is being developed using existing publicly available data . Council Mobile CCTV has been proactive every weekend around priority Council owned parks and open spaces in deterring anti-social behaviour. All evidence has been passed to PSNI.

3.10 Next Steps . The citywide framework for working in partnership to more positively engaging the large groups of young people moving across parks and open spaces in the city to be finalised . Internal testing of citywide tasking approach to take place before testing with partners and securing commitment to develop further . Further development to take place of the emerging Youth Providers Forum around Lenadoon to include the Falls Park and wider West Belfast area. . Initiation of Youth Providers Forums in North Belfast and South Belfast 3.11 Awareness Raising

Progress to Date . Joint communication (PSNI, Council and HEI’s) was issued to every post primary school in Belfast before the St. Patrick’s Day period . Joint (PSNI, Council and HEI’s) media briefings were undertaken to highlight proactive work being undertaken across the city . The scoping with partners for the Inter-Agency Community Safety Schools Programme has been completed and key community safety issues currently affecting young people have been developed

3.12 Next Steps . Ongoing development of partnerships with post primary schools across Belfast to take place, seeking co-operation around communication with parents and pupils regarding wider community impacts and risks of anti-social behaviour . Inter-Agency correspondence on this issue to be continually issued through schools/youth groups to parents and pupils over the spring/summer period . Engagement to take place with organisations who advocate and lobby for young people in the development of messaging to maximise impact e.g. Children’s Commissioner . Preparation of Inter-Agency Community Safety Schools Programme for implementation in the 18/19 academic year . Detailed scoping of how to proactively encourage parental responsibility around this issue

3.13 Maximising Strategic Opportunities Officers continue to work to ensure alignment and connectivity between other strategic programmes of work to maximise benefit for people and communities in the city. For Members information, please see below some detail on other related programmes of work with the potential to positively impact on the ongoing challenges in parks and open spaces:

. PEACE IV Shared Spaces Project – This project provides capital and programming investment (£5.1 million) connecting a range of parks and open spaces in the wider Springfield area of West Belfast. The aim of this work is to create a ‘necklace’ of shared civic space, thereby transforming land into a shared civic space, which will improve connectivity between the city centre and outlying communities and neighbourhoods.

. Wider PEACE IV Programme – The wider PEACE IV Programme is providing investment in Children and Young People in the city (£1.66 million) and Building Positive Relations £2.30 million). Open tenders for delivery of these programmes of work will become available in the coming months. . Small Business Research Initiative (SBRI) – Council was recently successful in securing £40,000 of funding from the Department for the Economy to facilitate innovation around how to better encourage positive use and deter negative use of parks and open spaces. Officers are currently working with partners to refine the ‘challenge’ to be issued to SME’s (including community and voluntary organisations Limited by Guarantee) for open call. There a high levels of interest in this ‘challenge’ because of its regional and national transferability, with the potential for a larger application to the ‘GovTech’ Fund whose purpose is to help the public sector modernise for the benefit of society

. Smart Belfast ‘Things Connected’ Project - Councils’ Smart Cities Team is involved in a consortium project with Ulster University supported by Digital Catapult, to provide SME’s with free access to a state-of-the-art wireless network linked to a range of low cost sensors. The sensors have the potential to assist in better understanding how our parks and open spaces are currently being used and to better anticipate future needs. All Data Protection and Privacy Impact requirements will be in place before any sensors are placed.

. Fresh Start – Tackling Paramilitarism Action Plan – Officers are currently working with Executive Office Officials and individual lead departments/organisations in maximising the benefit of the following work streams within the action plan for communities in Belfast.

- B4 ‘Communities in Transition’ – TEO/Co-operation Ireland - B12 ‘Young Men at Risk’ – Probation Board - A4 ‘Youth Outreach for young people at risk’ – Education Authority

3.14 Financial & Resource Implications

Staff Resources The above approach continues to support the values and principles of the City and Neighbourhood Services and wider Corporate Change Programme of customer focus, service integration and neighbourhood working. Learning from this work will continue to inform the ongoing transformation of the organisation.

Financial Resources All of the above work continues to be accommodated from within existing Council and (D)PCSP revenue budgets. The work is intended to maximise existing resources, reduce duplication and facilitate joined up decision making and resource allocation in the identified parks/open spaces. Equality or Good Relations Implications 3.15 There are no equality or Good Relations implication at present, however, this will monitored on an ongoing basis.

4.0 Appendices – Documents Attached None

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Memorial Bench in Woodvale Park

Date: 10th April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department Rose Crozier Assistant Director City & Neighbourhood Services Department Contact Officer: Fintan Grant City Park Manager North

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 To seek approval to install a memorial park bench in Woodvale Park to raise awareness of suicide and in memory of those who have taken their lives. 2.0 Recommendations 2.1 The Committee is asked to;  Approve the installation of the bench.

3.0 Main report Key Issues 3.1 S.A.M.H.I (Suicide Awareness and Mental Health Initiative) have approached the council seeking approval to install a memorial park bench in Woodvale Park adjacent to a memorial tree planted there several years ago. 3.2 S.A.M.H.I was formed in 2016 following the deaths of three young footballers from different teams in the Woodvale area who took their own lives. The group raise awareness of suicide and mental health issues and work closely with 15 football clubs in the local area. They also raise awareness through visits to post primary schools, the boy scouts, and girl guides and boys brigade.

3.3 The group in partnership with 22nd old boys’ football team and EXTERN have formed a “hope zone” in the neighbourhood, which takes place twice per month in a local community building. This provides “care givers” with an opportunity to avail of therapy and counselling services in a safe and confidential environment. The hope zone provides these services through 11 volunteers and crisis workers.

3.4 The bench will be designed, fabricated, and installed by the group in a fitting location, which has been agreed with the park manager. The dimensions of the bench have been designed in line with our normal park benches with an inscription and logos as below.

3.5 Woodvale Park is a well-used facility with in the local area and is frequented by a wide demographic and the bench’s location has been carefully chosen to relay the message to as wide an audience as possible while blending in with the current park furniture already in place.

Financial & Resource Implications 3.6 No financial or resource implications for BCC other than use of the space. Equality or Good Relations Implications 3.7 None 4.0 Appendices – Documents Attached

None

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Dunmurry Community Association

Date: 10th April 2018 Nigel Grimshaw, Director City & Neighbourhood Services Reporting Officer: Department

Rose Crozier, Assistant Director City & Neighbourhood Services Contact Officer: Department

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No √

1.0 Purpose of Report or Summary of main Issues 1.1 The purpose of this report is

1. To make the Committee aware of a proposal from the Dunmurry Community Association in relation to use of the existing changing pavilion at Fullerton Park; and 2. To seek the necessary approvals relating to that request.

2.0 Recommendations 2.1 The Committee is asked to; 1. Agree to the extension of the existing licence agreement for a period of 6 months up to 30 September 2018; 2. Agree to a review of the existing agreement to be replaced with a key holding agreement which will be provided on the back of an agreed Community development programme to be developed in conjunction with Community Services and the Association; and 3. Agree that minor works be undertaken to facilitate the needs of the Association and the sporting users of the facility. 3.0 Main report 3.1 The Dunmurry Community Association currently have a license agreement with the Council in respect of a portion of the changing pavilion located within Fullerton Park. Members will be aware that Fullerton Park transferred to the Council in April 2015 under Local Government Reform.

3.2 Lisburn City Council entered into a licence agreement with DCA with effect from April 2014. This agreement permitted the Association to use a section of the building for community purposes; kitchen and toilet facilities would be shared with the other sporting users, i.e. soccer and cricket clubs. The agreement was for an initial period of 2 years; it did however contain provision for the agreement to be extended for a further year. The Council granted the extension of the further year and it ends on 31 March 2018.

3.3 The Association has requested that the Council enters into a new agreement with them to allow them to continue to offer a programme of activities to the local community who live adjacent to the facility.

3.4 The Association currently has limited capacity, but does have a programme of use. At present the facility is maintained by Belfast City Council; in addition the Council, through Community services provides a revenue budget to help with running costs. The group initially sought a lease agreement, however, officers have met with the Association and following discussions have proposed that:

1. The Council agree to hold over on the existing licence agreement for a period of 6 months, up to 30 September 2018; 2. The Council review and revise the existing agreement with a view to providing a key holding agreement to the Association to deliver a pre-agreed programme of community development work; 3. The Council would retain maintenance responsibility for the building; 4. The Council would work with the Association to establish financial needs to meet programme costs and identify how the costs might be met; 3.5 The suitability of the existing provision within the context of a pavilion was also discussed. Owing to the layout of the building the community programme can from time to time be interrupted by sport clubs using the kitchen facilities. It is proposed that some minor works be undertaken to provide an alternative entrance to the kitchen area for sports clubs. This would involve the replacement of an existing internal window with an internal door.

3.6 In addition, the Association has highlighted the lack of office accommodation as an issue and have requested that office space be provided. Members are asked to note that the Association is currently a user of this pavilion building and further consideration would need to be given to its suitability as a wider community resource in advance of any alteration to the building. It is therefore proposed that consideration of the proposed office space be deferred until a new agreement has been reached and a community development programme agreed.

Financial and Resource Implications 3.7 The revenue budget to support the current programme is allocated within existing budgets. The budget to cover minor works also to be sourced within existing revenue.

Equality or Good Relations Implications 3.8 None. 4.0 Appendices None

PEOPLE AND COMMUNITIES COMMITTEE

Update on Dealing with Banned Breeds under The Dangerous Dogs Subject: (Northern Ireland) Order 1991 as amended.

Date: 10th April 2018 Nigel Grimshaw, Director City & Neighbourhood Services Department Reporting Officer: Siobhan Toland, Assistant Director City & Neighbourhood Services Department Contact Officer: Vivienne Donnelly, Enforcement Manager, City & Neighbourhood Services Nora Largey, Legal Services

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The purpose of this report is to further update the Committee on the motion that was brought to Council on 1st September 2016 with regard to dangerous breeds of dogs and to provide a report on the work that has been undertaken to review how the Council handles any future cases involving dangerous breeds. The motion called for a review of breed specific legislation to avoid the removal from their owners of prohibited dogs that have not posed a danger to the public, as follows:

“This Council calls upon the Minister for Agriculture, Environment and Rural Affairs to conduct an urgent review of Breed Specific Legislation. Recent tragic events in England demonstrate the need for effective controls in respect of dangerous dogs. However, the removal from their owners of dogs that have not posed a danger to the public should be avoided. The Council supports and encourages responsible dog ownership and those who exercise appropriate care and control of their dogs.”

1.2 The Council wrote to the Minister for Agriculture, Environment and Rural Affairs, Minister McIlveen MLA, regarding the motion on 5th October 2016. A reply from the Minister’s office has been received. The Minister has stated in her response as follows;

“The Department understands that the Council is currently reviewing its handling of a high profile case involving the seizure, assessment and return of a pit bull. We would be interested in learning of the findings of that review, and will then consider whether the existing legislative provisions could be reviewed to allow the impact of seizure on dogs and their owners, to be more effectively managed, while ensuring appropriate protection for the public.” 2.0 Recommendations 2.1 The Committee are asked to;  Note the contents of the report and in particular the summary of current actions at paragraph 3.14. 3.0 Main Report Key Issues 3.1 An internal officer group (comprising of officers from City and Neighbourhoods Department, Legal Services and Corporate Communications) has been reviewing the legal position and processes involved in dealing with cases of suspected banned breeds. The processes used by the Council’s Dog Warden Service have been developed based on the legislative requirements of The Dangerous Dogs (Northern Ireland) Order 1991 (as amended) aimed at dealing with banned breeds of dogs, specifically those dogs from the pit bull terrier type breed which are the predominant banned breed found in this Council area.

3.2 Since the seizure of a pit bull terrier type dog known as “Hank” in July 2016, the Council has seized a further three dogs which were subsequently found to be pit bull terrier type dogs but were assessed as suitable to be admitted to the exemption register. Those dogs were returned to their owners following court proceedings permitting the dog to be placed on an exemption register. In cases of this nature, a determination on whether a dog is of a breed banned under the legislation is made based on the animal’s physical characteristics and temperament. This is a two stage process. The ultimate decision in terms of action is based on; the dog’s physical characteristics which determine if it is a pit bull terrier type breed, an assessment as to the temperament of the dog and whether it poses a danger to the public. Sixteen dogs have been placed on the exemption register and returned to their owner by the Council since 2011, out of seventeen dogs assessed to be pit bull terrier types during this period, sixteen dogs have had conditions attached to their return, which are aimed at addressing issues of public safety.

3.3 The prohibition on possessing pit bull terrier type dogs was introduced with the intention of preventing serious injury to human life. The legislation classifies four breeds of dogs which are deemed to be dangerous dogs, namely; . Pit Bull Terrier, . Dogo Argentino, . Fila Braziliero, . Japanese Tosa

3.4 It is illegal to own or be in possession of one of these breeds or breed types unless a Court Order has been made exempting it from the prohibition on keeping such a dog. Once the Council is aware of the whereabouts of a dog that may fall within one of the prescribed breeds, officers will assess the situation to determine whether the owner is likely to agree to hand over their dog to be assessed. If not, or it is not possible to contact the owner, officers will seek a warrant from the court permitting the Council to seize and remove the dog from its home environment to allow an assessment to take place.

3.5 Whilst the removal of the dog from its home is understandably distressing for dog owners, the Council must balance that against its obligation under the legislation to protect the public and ensure that there is a comprehensive, impartial assessment of the dog’s physical and behavioural characteristics. That assessment cannot take place in the owner’s home, as it is important to see how the dog will react in surroundings and circumstances which are not familiar to it.

3.6 The purpose of the assessment is to determine whether, in the Council’s view, the dog is a pit bull terrier type dog and if so whether its behaviour is such that it could be admitted to an exemption register. In order to admit the dog to the exemption register and return it to its owner the Council must obtain a court order. That order will contain a number of conditions, not least of all that the dog must be kept on a lead, muzzled, neutered and insured as a pit bull terrier type dog. It is officers understanding that the relevant insurance can only be obtained when a court order is made making possession of the dog lawful.

The officer review considered the option of allowing a dog deemed to belong to a banned 3.7 breed to “stay at home” after its assessment and pending court proceedings for exemption. There is legislation in England and Wales which makes provision for the dog to remain at home following assessment, pending exemption. No such legislation exists in Northern Ireland. In order to explore the liabilities associated with a “stay at home” option pending the outcome of court proceedings for exemption, on the advice of legal services, an opinion was commissioned from a leading expert on pit bull terrier type dogs and from a leading barrister.

Mr. Peter Tallack, a recognised expert in the field of identifying and dealing with banned 3.8 breeds, advised as follows: . He has investigated 14 fatalities caused by dogs on behalf of police forces in GB, ten of which involved pit bull terrier type dogs. . The biggest problem with this breed of dog is with people who own the dog but lack any appreciation of the enormous strength and tenacity of the dog. . That these breed/type of dogs are different to normal family domestic pets and sometimes do operate to different behaviour rules than ordinary domestic breeds. . That whilst all dogs can bite, the severity of the injuries that can arise from an attack by a pit bull type dog are at such a level that they would not generally be appreciated without supporting evidence. . It is standard procedure for the police service on the mainland to remove the dog from its home for assessment. . Prior to the legislation permitting a “stay at home” option in England, “stay at home” policies were trialled but were discontinued, after the Independent Police Complaints Commission identified concern with this particular practice.

Under the most recent legislation introduced in 2015 in England and Wales, which makes 3.9 provision for a “stay at home” scheme pending exemption, it is the Chief Police Officer who must make this decision and only where they are satisfied that the dog does not constitute a danger to public safety. In determining whether that is the case, they must consider the temperament of the dog, whether the person in charge of the dog is a fit and proper person to keep the dog and any other relevant circumstances. If the Chief Police Officer does decide to return the dog, the owner must comply with a number of strict conditions before the dog can be returned home. Mr Tallack has advised that very few authorities have applied this approach. The report 3.10 stated that;

“It is my opinion that one of the main considerations in regard to leaving a dog at home after being brought to the attention of an enforcement agency is liability. The legislation is most unusual by reversing liability, therefore as soon as the dog is brought to the attention of the enforcement agency, technically the suspect and the dog are guilty of the offence until the court makes a judgement or order. Therefore, if anything were to happen to any person as a result of the dog not being in custody, whether it is a member of the family or not, must raise huge concerns for the agency involved and therefore its chief officer could be made responsible”.

Mr. Tallack pointed out that there have been no fatal incidents involving a pit bull terrier type 3.11 dog in Northern Ireland and he expresses the view that our dog licensing system and Dog Warden Services are better resourced and consistent across Northern Ireland which carries many advantages. Mr.Tallack recommends that the Council should protect its position by ensuring that there are robust procedures in place to deal with dogs suspected of belonging to a banned breed, which must be taken into the Council’s care pending a determination on breed and court proceedings.

The opinion of a leading barrister in NI was sought in relation to the Council’s legal duties 3.12 and administrative processes. The potential liability to the Council in allowing a dog from a banned breed to remain at home with its owner, pending legal proceedings for exemption, was considered as part of the review into the Council’s processes for dealing with dangerous dogs. The following comments form the basis of the legal opinion that has been provided to the Council in respect of its handling of dogs from banned breeds:

. The risks involved with the ownership of a “dangerous dog” extends to fatalities of the most vulnerable, namely young children and elderly people. . The objective of the legislation must always be the primary focus of those that operate under the processes of the legislation, namely to protect the public from serious injury and to prevent fear of an attack from such dogs. . The current process of removing the dog from its home for assessment and fast tracking the court exemption process is the proper approach and works well in the vast majority of cases. . The Council’s approach to considering whether a dog is suitable for exemption is well measured and professional. . The application of robust procedures, well recorded and documented as presently apply, appear likely to provide the best approach to the complexities that can arise. . The experience of England and Wales of increasing attacks is a situation which does not apply to Northern Ireland and the comparison that can be made is strongly supportive that the processes adopted of handling dogs in Northern Ireland have produced a better outcome for all concerned.

The legal opinion concludes “I am of the view that anyone fully informed of the risks and potential liabilities involved in the seizure and assessment of dogs under the legislation could 3.13 but only form the reasonable view that what is being done, needs to be done and would and should be supportive of same” In light of the above, officers are concerned at the potential risk to the public generally, and indeed the Council, if it permitted dogs to remain at home to be assessed and/or pending a court hearing.

The following improvement actions have been implemented as part of this review;

3.14 . The Council does not adopt a “stay at home” policy for dogs suspected of belonging to a banned breed who are eligible for exemption pending court proceedings.

. When a dog which is suspected of belonging to a banned breed comes to the attention of the Council, the Council must respond and identify the breed as quickly and as professionally as possible. In advance of seizing the dog, the Dog Warden Service will endeavour to engage with the owner of the dog and encourage the owner to voluntarily hand the dog over for assessment. Each case must be assessed on its own merits and in some cases, it will be necessary to seize a dog without the owner’s consent or presence.

. It is recognised that the removal of a dog from its owners is a stressful situation. Dog Wardens will ensure that every effort is taken to settle the dog into its temporary surroundings and they will liaise regularly with the owner of the dog, while it remains in the Council’s care to keep them fully informed of the welfare of the dog.

. The dog will be assessed as soon as it is settled into kennels in order to determine if it is suitable for exemption. . Once a dog is deemed suitable to be placed on the exemption register, the Court proceedings for exemption will be fast tracked by the Councils’ Legal Services so as to minimise the time spent in kennels. In recent cases, the dogs have been returned home within ten days from their removal.

In relation to visitation of dogs impounded in kennels by their owners, there is limited research to support or refute whether such visits are beneficial for the dog and its owner. For security 3.15 and health and safety reasons, the location of the dog while in care will remain undisclosed. The dog will receive daily human contact and exercise from both kennel staff and the Dog Wardens. All aspects of its stay are documented to help allay the concerns of the owner. In most cases the duration of the stay will be relatively short. For dogs who may be required to stay for an extended period of time, the Council will explore how visitation can be facilitated taking into account our duty of care to the kennel provider, the welfare of the dog and the health and safety of the staff involved.

Financial & Resource Implications Costs associated with the expert advice will be met within existing budgets. 3.16 Asset & Other Implications None 3.17 Equality or Good Relations Implications There are no relevant equality considerations associated with the review. 3.18

4.0 Appendices – Documents Attached

None

PEOPLE AND COMMUNITIES COMMITTEE

Proposal for naming new streets and the continuation of existing Subject: streets

Date: 10th April, 2018

Reporting Officer: Ian Harper, Building Control Manager

Contact Officer: Roisin Adams, Business Coordinator

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 To consider applications for the naming of streets in the City. 2.0 Recommendations 2.1 Based on the information presented the Committee is required to make a recommendation in respect of applications for naming new streets and the continuation of two existing streets in the City. The Committee may either:  Grant the applications, or  Refuse the applications and request that the applicant submits another name for consideration. 3.0 Main report Key Issues 3.1 The power for the Council to name streets is contained in Article 11 of the Local Government (Miscellaneous Provisions) (NI) Order 1995. 3.2 Members are asked to consider the following applications for naming new streets and the continuation of existing streets in the City. The application particulars are in order and the Royal Mail has no objections to the proposed names. The proposed new names are not contained in the Council’s Streets Register and do not duplicate existing approved street names in the City.

3.3 Proposed Name Location Applicant Donegall Park Gardens Off Antrim Road, BT15 Alskea Contracts Ltd Rose Street Off Springfield Avenue JNP Architects

3.4 Proposed Continuation Location Applicant of Existing Road Wandsworth Court Off Wandsworth Parade, Here Architects BT4 Lagmore Avenue Off Stewartstown Road, MDF Architecture BT17

3.5 Alskea Contracts Ltd have proposed Donegall Park Gardens for the new street name located off Antrim Road as the new development is located on the site of the Chapel of Resurrection which was built in 1869 by the third Marquis of Donegall. As well as the historical connection to the area, the new street is also in close proximity to Donegall Park Avenue. The second and third choice that have been proposed for the new street are Donegall Park Green and Donegall Park Square

3.6 JNP Architects have proposed Rose Street for a new street located off Springfield Avenue as the neighbouring streets are named after flowers. These streets are Crocus Street, Iris Drive and Violet Street. The second choice is Rose Drive with the third choice being Springfield Lane and fourth choice Springfield Way. Radius Housing are the owners of this site and they were keen to get the local community involved in the naming of the new street. They worked with a local primary school and organised a classroom based exercise for P6 and P7 pupils to participate in a poster competition entitled “My Community”. A shortlist was drawn up based on the street naming criteria set by Belfast City Council and two of the exact name choices of two pupils have been put forward, Rose Street and Springfield Lane. The other two suggestions are based on variations of these.

Wandsworth Court is being proposed as the continuation of an existing street due to the 3.7 development of 5 additional dwellings.

Lagmore Avenue is being proposed as the continuation of an existing street due to the 3.8 development of 14 additional dwellings.

Financial & Resource Implications There are no Financial, Human Resources, Assets and other implications in this report. 3.9 Equality or Good Relations Implications There are no direct Equality implications. 3.10 4.0 Appendices – Documents attached

None

PEOPLE AND COMMUNITIES COMMITTEE

Subject Request for use of premises- Barnett Demesne.

Date: 10th April 2018

Reporting Officer: Nigel Grimshaw Director, City & Neighbourhood Services Department

Contact Officer: Ricky Rice, City Parks Manager.

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The Committee is asked to note that the Council has received a request from the County Grand Orange Lodge of Belfast for use of Parks premises on 12 July 2018. The event will require the closure of a substantial proportion of the facility.

1.2 The Committee is reminded that in 2004 the Council received a request, for the first time, from the County Grand Lodge of Belfast to hold the 12th July Demonstration event at Barnett Demesne.

1.3 The Committee is further reminded that all previous requests from the Lodge for the use of this facility have been approved. 2.0 Recommendations 2.1 The Committee is asked to;  Accede to the request from the County Grand Lodge for the use of Barnett Demesne on the 12th July 2018, subject to the organisers meeting all statutory requirements and an appropriate legal agreement being prepared. 3.0 Main report Key Issues 3.1 As indicated above, the event has been held at Barnett Demesne since 2005. The Council has worked closely with the Grand Lodge to ensure that the venue has facilitated the holding of a satisfactory event.

3.2 The main concern is that the site be vacated as quickly as possible and be left in the same state as prior to use, given that Malone House and the grounds are heavily used by others. The County Grand Lodge has undertaken to ensure that litter is removed and that any physical damage to the site is repaired to its original condition.

Financial & Resource Implications 3.3 There are no financial or resource implications. The appropriate legal agreements will be entered into in respect of issues such as damage to property, health and safety and a bond of £2,000 will be required from the County Grand Lodge.

Equality or Good Relations Implications 3.4 There are no known implications.

4.0 Appendices – Documents Attached None PEOPLE AND COMMUNITIES COMMITTEE

Subject: Control of Japanese knotweed – update.

Date: 10th April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department

Contact Officer: Stephen Leonard, Environmental Health Manager, City and Neighbourhood Services Department

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Sometime in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The People and Communities Committee meeting of 6 February 2018 considered a motion by Councillor McReynolds. The motion called on the council to do more to assist individuals whose homes are negatively impacted upon by Japanese Knotweed and should therefore write to the Northern Ireland Environment Agency to see if they would be content to co-fund a Belfast City Council 'not for profit' service to treat properties across Belfast’.

1.2 An action arising from the Committee meeting was therefore for officers to consider the feasibility of this request. This paper serves to provide an update to Members regarding preliminary work that has been undertaken in the intervening period. 2.0 Recommendations 2.1 Committee is asked to;  Note the content of this report.

3.0 Main report 3.1 Members will be aware that Japanese knotweed is one of thirty-five plant species that have been proscribed via Article 15 of the Wildlife (Northern Ireland) Order 1985 for the purposes of preventing their planting or growth in the wild. The relevant authority is the Northern Ireland Environment Agency (NIEA).

3.2 Methods for the control of Japanese knotweed are typically grouped into physical controls, involving the mechanical removal or deep burial of the plant, together with the installation of growth barriers, or chemical controls involving the use of herbicides such as glyphosate, 2,4 D, Triclopyr or Picloram. Chemical treatments routinely have to be repeated until no regrowth is observed (usually for between 3 to 5 years), although it should be noted that glyphosate based herbicides are readily available from DIY stores.

3.3 In terms of treatment approach, it is considered that the council would have to determine, or seek professional advice regarding the most expedient method to control or eradicate a Japanese knotweed infestation; either excavation, burial or chemical treatment. Such advice may however have legal implications, particularly given the issues around the potential impact of Japanese knotweed on the sale of properties or the depreciation of assets. It is additionally considered that it would be difficult to forecast the likely demand for a knotweed treatment scheme as there is limited information available on the incidence of invasive species across Belfast.

3.4 In terms of offering a chemical treatment service, the council could opt to appoint a commercial contractor to deliver a ‘not for profit’ type service or it might seek to deliver such a service on an equivalent financial basis from within existing staff resources, although this capacity does not presently exist. Any option could have significant financial impact on revenue estimates for the Council. It is considered however, that mechanical removal or deep burial would have to be undertaken by a specialist contractor and that excavated materials would have to be disposed offsite to an appropriately licensed landfill site, with attendant haulage and disposal costs.

In order to determine the council’s vires for establishing a Japanese knotweed treatment 3.5 scheme for the city, officers have sought the views of the council’s Legal Services regarding potential treatment approaches and on the likely risks associated with such a scheme.

In addition, in order to determine NIEA’s views on the establishment of a Japanese knotweed 3.6 treatment scheme, council officers have written to their counterparts in NIEA regarding the manner of the scheme delivery and regarding the potential for part-funding for such as scheme.

Finally, officers are presently undertaking a review of how GB councils manage Japanese 3.7 knotweed, including whether any councils offer a treatment service for residents.

It is proposed that officers will complete the above-mentioned research and provide a further 3.8 report to Committee containing recommendations or options for a Belfast treatment scheme.

Financial & Resource Implications 3.9 The provision of a ‘not for profit’ treatment service has not been included within existing revenue estimates for the 2018/2019 financial period. Any option could have significant financial impact on revenue estimates for the Council. It is anticipated that there may be significant administrative and financial resource implications should the council wish to establish a commercial contractor led ‘not for profit’ Japanese knotweed treatment scheme or if the council wished to provide an equivalent scheme from ‘in house’ resources.

Equality & Good Relations Implications 3.10 There are no equality or good relations issues associated with establishing a Japanese knotweed treatment scheme.

4.0 Appendices – Documents Attached

None

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Update regarding the Transfer of Houses in Multiple Occupation

Date: 10th April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department

Contact Officer: Stephen Leonard, Environmental Health Manager, City and Neighbourhood Services

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Sometime in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The new legislative control, the Houses in Multiple Occupation (HMO) Act NI 2016 completed Final Stage on the 15th March 2016 and received Royal Assent on the 12th May 2016. On commencement of this Act HMO regulation will transfer to local Councils. This paper provides an update to the Committee on the progress with the transfer of Houses of Multiple Occupation (HMO) function from the Northern Ireland Housing Executive (NIHE) to Councils.

2.0 Recommendations 2.1 The Committee is asked to;  Note the update information regarding the Houses of Multiple Occupation function and the current status of the programme of transfer. 3.0 Key Issues 3.1 The programme for the transfer of the HMO function is being overseen by a Regional Board in NI consisting of officers from Department for Communities (DfC), NIHE and the three lead Councils (Belfast City Council, Causeway Coast and Glens Borough Council, and Derry City and Strabane District Council).

3.2 An economic appraisal commissioned by the Department for Communities considered a number of delivery options for the new service. The appraisal included financial and option modelling

3.3 This appraisal recognised that whilst an 11 council model was the most desirable it would mean that full cost recovery for councils would prove difficult and would create a potential rate base burden on councils as the service would have to be provided within existing resources. It was considered that the only way to negate these risks and provide a cost neutral and fit for purpose service was to cluster councils and provide the new regime via a shared service.

3.4 The proposed model for service delivery is to cluster councils on a geographical basis, the cluster leads being those areas with the largest number of HMOs, Belfast, Causeway Coast and Glens, and Derry City and Strabane. It also reflects the location of existing staff. See Appendix 1.

3.5 Under the current proposed cluster arrangement in the economic appraisal, Belfast City Council is described as stand alone. It is accepted by the Regional Board that the Cluster leads will need to provide support to each other in order to ensure the effectiveness and provision of a fit-for-purpose service. This will require providing support across each other’s respective cluster areas.

3.6 Members should be aware of the following emerging factors in the current programme.

Fee setting process 3.7 Members are reminded that the new regulatory regime comes with a number of additional powers and the financial modelling included in the economic appraisal forecast an uplift in fees will most likely be required to allow for full cost recovery. Derry City & Strabane District Council are in the process of appointing a consultant to undertake the next step in the fee setting process. The cost of the consultant will be funded by the DfC as a transition cost. 3.8 Date of transfer The date for transfer of functions will be 31 March 2019. This date was considered appropriate given the amount of work that was required, especially regarding the fee setting process and the procurement processes, prior to the transfer.

3.9 Transferring staff Whilst it is not a strict transfer of the existing registration scheme or function to councils by way of a Transfer of Functions Order, advice obtained from the Department for Communities Personnel Department confirms that TUPE transfer arrangements remain as there is a change in control of the regulatory HMO function that was provided by the Housing Executive and is now being taken over by councils.

3.10 The Committee should also be aware that the NIHE currently employ 14 staff to manage the current HMO function. It is suggested that Belfast City Council could become the employing authority for all the currently employed NIHE staff, including those currently based in Coleraine. Arrangements for office accommodation and staffing will be brought to a future meeting.

3.11 The specific details of the responsibilities of the councils across the region will be outlined and covered by an agreed SLA. The costs for staffing will be covered from fee income.

ICT 3.12 It is envisaged that a new ICT system will be required to support the transferring HMO function. The current system does not provide a public interface, provides limited ability to make online payments and applications, and does not provide for mobile working for technical officers undertaking site visits and inspections.

3.13 BCC’s Digital Services will shortly undertake to procure new ICT systems required for the new scheme. To underpin this work, a collaboration agreement between Belfast City Council and the 10 other councils will be required. This will provide detail on how BCC will carry out this process on behalf of the other councils.

3.14 The purchase of new ICT systems will be funded by the DfC. A letter of assurance regarding the estimated costs has been received from DfC. 3.15 Financial & Resource Implications It is anticipated that procurement costs for the consultant and for the new ICT System will be paid for as transition costs by the DfC. It is essential that the scheme will be cost neutral to the councils and that all costs will be covered by fee income.

3.16 Equality or Good Relations Implications There are no relevant equality considerations associated with the delivery of the new function. 4.0 Appendices – documents attached

Appendix 1: List of Cluster areas Appendix 1: List of Cluster areas:

Cluster/ Council areas Cluster area 1 Belfast City Council (nominated lead delivery Council) Subtotal Cluster area 2 Causeway Coast and Glens Borough Council (sub-regional lead Council) Mid and East Antrim Borough Council Antrim and Newtownabbey Borough Council Lisburn and Castlereagh City Council Ards and North Down Borough Council Subtotal Cluster area 3 Derry and Strabane District Council (sub-regional lead Council) Fermanagh and Omagh District Council Mid Ulster District Council Newry Mourne and Down District Council Armagh Banbridge and Craigavon Borough Council

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Home Safety- Update

Date: 10th April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department

Stephen Leonard, Environmental Health Manager, City & Neighbourhood Contact Officer: Services, Department

Restricted Reports

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If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

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1.0 Purpose of Report or Summary of main Issues 1.1 Members will recall that the April 2017 meeting of People and Communities Committee approved that, from April 2018, the Council would procure and manage the Home Safety Check and Repair Service on behalf of partners.

1.2 This report provides an update to Members on the progress of the Belfast Handy Person Home Safety Check and Repair Scheme to date and the plans going forward.

1.3 The Council’s Home Safety team sits within the Environmental Health Section. The team receives funding from the Public Health Agency (PHA) to deliver the Under 5 Home Safety Check scheme and numerous safety projects with older and vulnerable adults, parents and young children. 1.4 This report also provides an update to Members on the work of the home safety team.

2.0 Recommendations 2.1 The Committee is asked to note: - That from 1st April 2018 the Council will manage the contract for the Home Safety Check and Repair Service on behalf of partners; - Changes to the equipment criteria for the Family Home Safety Check Scheme; - The ongoing home safety project work.

3.0 Main report Belfast Home Safety Check and Repair Service 3.1 This scheme has operated for the last three years and, following an evaluation, it was agreed that the Council would procure and manage the scheme for the next three years.

3.2 Following a public procurement process, the contract for this service was awarded to Bryson Energy and the Council will commence management of the contract from 1st April.

3.3 This scheme offers residents aged 65 and over (or vulnerable adults) a free home safety visit during which they will be provided with advice, information and home safety equipment (e.g. helping hand grips, magnifier reader, long length shoe horn, jar opener and sock aids) which will be fitted free of charge. Residents can also avail of a reduced rate repair service (£5 per hour for people in receipt of benefits and £15 per hour for people who are not in receipt of benefits). These rates were previously agreed at the August 2015 meeting of the People and Communities Committee.

3.4 Following agreement with the District Police and Community Safety Partnership (PCSP) the new contract extends into the area of Home Security/Crime Prevention. Residents aged 60 and over who have been a victim of burglary in their home will be visited by the Crime Prevention Officer and referred in to the scheme, where they will be able to avail of free security equipment (e.g. door chains, window/door alarms, bin locks, key safes, door braces, call blocking devices, property marking kits and electricity timers) which will also be fitted free of charge.

3.5 The objectives of this project are as follows: - identify vulnerable households using relevant stakeholders/referral partners; - reduce the risk of accidents in the home by making it a safer environment; - empower people to change their behaviours; - develop understanding about risk of accidents in the home by raising awareness and providing educational resources; - promote effective training, skills and knowledge in home accident prevention across all relevant stakeholders and groups; - improve the evidence base regarding home accidents by collecting relevant data. - reduce the risk of crime and the fear of crime perpetrated against vulnerable members of our community; and - help minimise the likelihood of repeat victims.

3.6 The objectives of this service link directly to the “Living Here” priority of the Belfast Agenda and Corporate Plan by supporting older people. The older population of Belfast is rapidly growing: it is estimated that 22% of people aged 60+ are affected by income deprivation which has a significant impact on the health and wellbeing for the residents.

3.7 Furthermore, these objectives reflect the objectives listed in the Northern Ireland Home Accident Prevention Strategy 2015-2025 and the provision of a Handy Person service has been made a priority under the Age Friendly Belfast Action Plan, under the Belfast Strategic Partnership supported by the Belfast Health Development Unit.

3.8 A Home Hazard Steering group has been established including staff from the Council, Public Health Agency (PHA), Bryson Energy and Belfast Health and Social Care Trust, to oversee and monitor the effectiveness of the scheme.

3.9 All occupants that received repair work under the scheme to date were left a Customer Quality of Service (CQS) form to complete and return via free-post. A remarkable 70% return has been observed, with 100% satisfied to very satisfied responses on the handyperson’s performance and standard of workmanship and overall experience of the Scheme. Evaluation of the project to date has reported that the scheme has had a positive impact on those who have received it (Appendix 1).

3.10 This project is funded by the PHA, PCSP and BCC. A breakdown of the funding is included in Appendix 2.

Belfast Family Home Safety Check Scheme 3.11 Council staff deliver the Belfast Family Home Safety Check scheme. This scheme offers families with children (under the age of five) a home visit to provide advice and information on how to prevent an accident. Occupants may also receive a range of home safety equipment (e.g. stair gates, fireguards, cupboard locks, anti-tipping furniture and TV straps, blind cord safety devices, carbon monoxide alarms and safety packs).

3.12 In 2016/17, 1,321 checks were carried out across the City. The majority of referrals are received from Health Visitors, Social Workers and Sure Start staff.

3.13 In January 2018, new eligibility criteria (Appendix 3) was introduced by the Public Health Agency to ensure that families living in the most deprived areas and who are affected by income deprivation are receiving the safety equipment they require. Families who do not meet this criteria can still receive a home safety visit for advice and information.

3.14 This service links directly to the “Living Here” priority of the Belfast Agenda and Corporate Plan by being committed to ensuring children and young people are safe. Five out of the ten most deprived wards in NI are in Belfast and it is estimated that 39% of children in Belfast live in income deprivation. This scheme aims to alleviate some of the risks to these children.

3.15 Customer surveys are completed on a quarterly basis with a 10% random sample population. The latest results are attached in Appendix 4.

Home Safety Project Work 3.16 The Public Health Agency (PHA) provides annual funding for a range of home safety projects across the City.

3.17 The Council organises an annual falls prevention project targeting older people across the City. This year the project theme was “Foot Care for Falls Prevention” and we worked with a BHSCT podiatrist to deliver the workshops to 533 individuals from 28 community groups across the City. Evaluations were completed with a sample population to assess knowledge increase and behaviour change (Appendix 5).

3.18 The Council’s Home Safety Officer also delivers an annual Community Family Safety Project in conjunction with the City’s Sure Starts. In 2017/2018, we delivered 32 workshops to 253 parents on the topic of burns and scalds and blind cord safety. At these events we also provided heat proof pouches and blind cord safety devices free of charge.

3.19 We organise annual visits for primary 7 pupils from schools across the City to visit the Risk Avoidance Danger Awareness Resource centre (RADAR) where they learn about: home safety; fire safety; road safety; anti-social behaviour; e-safety and bus safety. In addition to the funding received from the PHA we also received funding from PCSP which allowed us to pay for the centre admission fees for 2,186 pupils from 46 schools across the City in January- March 2018. Teacher and pupil evaluation of previous RADAR events are attached in Appendix 6.

3.20 The projects delivered by the home safety team aid toward delivering outcomes from the Belfast Agenda including ensuring “Belfast is a safe City for all” and “Everyone in Belfast experiences good health and wellbeing”. Financial & Resource Implications 3.21 The City Council contribution is included within existing budget estimates.

Equality or Good Relations Implications 3.22 There are no relevant equality considerations associated with the proposed scheme. 4.0 Appendices – Documents Attached

Appendix 1- Belfast Home Safety and Repair Service Project Evaluation Appendix 2- Belfast Home Safety Check and Repair Scheme Funding Breakdown Appendix 3- Family Home Safety Check Scheme Equipment Criteria Appendix 4- Family Home Safety Check Scheme – Customer Evaluation Appendix 5- Foot Care for Falls Prevention Project Evaluation Appendix 6- RADAR Centre Evaluation.

Appendix 1- Belfast Home Safety and Repair Service Project Evaluation

90% of respondents noted a good to substantial positive impact on their personal life 95% of respondents noted a good to substantial difference made to the confidence and independence in and around their home. 91% of respondents noted that the service had a good to substantially positive increase in their level of happiness 91% of respondents noted a good to substantial difference made to how safe and secure they feel in their home.

Appendix 2- Belfast Home Safety Check and Repair Scheme Funding Breakdown

Belfast City Council - £20,000

PCSP - £50,000

Public Health Agency - £34,824

Appendix 3- Family Home Safety Check Scheme Equipment Criteria

Please indicate how the family are eligible for free equipment: Please indicate YES beside each that apply

Income Support

Child Tax Credit

Disability Living Allowance (DLA) /Personal Independence Payment (PIP) Job Seekers Allowance Employment Support Allowance Personal Independence Payment Working Tax Credit Housing Benefit Free School Meals Universal Credit Professional Judgement based on family circumstances (e.g. health or social need)

Appendix 4- Family Home Safety Check Scheme – Customer Evaluation

A phone survey was completed by Business Support staff of a 10% random sample of parents who received a home safety check in quarter 3.

76% of respondents stated that they felt the service was important or very important.

93% of respondents felt that the quality of service was very good or excellent.

93% of respondents stated that the professionalism of staff was very good or excellent.

97% of respondents stated that they have made changes to keep their household safer due to the information/equipment received during the HSC.

Additional feedback:

“The officer was very friendly” “Very happy with the service!” “Very beneficial”

Appendix 5- Foot Care for Falls Prevention Project Evaluation

Question Number Correct Before Correct After Knowledge % Increase

1- Best time to shoe shop 34% 95% 179%

2-Self treatment options 75% 95% 27%

3- Slippers 80% 93% 16%

4- Suitable Footwear 9% 71% 689%

5- Moisturising 49% 100% 104%

Appendix 6- RADAR Centre Evaluation

Teacher Feedback: “An excellent experience for the children. It was presented in an enthusiastic way. Pupils were very engaged throughout the event. The children learned a lot.”

“Very impressed with the interactivity of the workshops. The children were encouraged to think and problem solve in a variety of realistic situations. The group navigator was wonderfully enthusiastic, engaging and VERY patient- thank you!”

“This event was extremely worthwhile for our pupils and was delivered in an appropriate way. Children seemed to learn the most from the practical elements (which there were a lot of) so the more practical activities included the better.”

“Absolutely fantastic resource/ event. Very engaging and stimulating and facilitators were good at building a rapport with pupils but at the same time getting the important messages across. First class!!”

“A fab resource I loved that it was real for the children. They really enjoyed the lessons and this reinforces what I teach about safety. I thought it was an amazing experience. It was my first time attending. Well done RADAR I will be telling everyone about RADAR.”

Pupil Feedback: Do you think Bee Safe has Did you enjoy the Safety event?

helped prepare you for 600 526 secondary school? 500

600 520 400 500 400 300 300 200 200 100 100 10 4 0 0 Yes No Yes No “It taught me not to leave my phone on the charger overnight.” (Fire Safety)

“It was good to learn about the bus as we always go to town on the bus.” (Translink)

“Bullying was important because I have been through it and it made me feel like I have people there and to just ignore the bully’s.” (Bullying)

“Very good day – I loved it!” “It was a treat and a really fun day- I hope I can come back.” PEOPLE AND COMMUNITIES COMMITTEE

Subject: Connswater Community Greenway Animation Plan

10th April 2018 Date: Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department Rose Crozier, Assistant Director City & Neighbourhood Services Contact Officer: Department

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1.0 Purpose of Report or Summary of main Issues 1.1 The purpose of this report is to update members on the plans to ensure the sustainability of the Connswater Community Greenway (CCG) as a living landmark for many years to come, through the delivery of an annual animation programme. On an annual basis Connswater Community Greenway Trust (CCGT) will seek approval from BCC for use of the space and highlight any potential licensing requests.

1.2 It will be an opportunity to support and establish the positive use of the CCG, delivering a range of different activities and interventions that will support the strategic aims and objectives of both the CCGT and Belfast City Council (BCC).

1.3 The CCG is being developed and managed through an innovative partnership between CCGT and BCC, which has a vision for the city that is a great place to live and one that is well connected and culturally vibrant, energising and driving a successful economy.

2.0 Recommendations 2.1 The Committee is asked to: . Grant authority for the Director of City and Neighbourhood Services under the scheme of delegation to approve event and activity requests for the use of the parks and open spaces along the CCG in 2018/19, delivered by the CCGT in partnership with BCC. . Grant authority for the Director of City and Neighbourhood Services under the scheme of delegation to approve event and activity requests which may include licensing arrangements such as trading or the selling of alcohol at the main event spaces along the CCG including the C.S. Lewis Square, Orangefield Park and Victoria Park. Please note an entertainment license is already in place for the CCG.

3.0 Main Report Key Issues 3.1 BCC and CCGT have developed an animation programme for 2018/19 based on previous years’ experience in events and activities, to improve the urban environment, create healthier and more active communities and build a stronger, safer community in east Belfast.

3.2 The programme will have important regeneration outcomes in relation to health, volunteering and reducing anti – social behaviour. The plan has been developed to support the strategic direction of the EastSide Partnership ‘to make east Belfast a Better Place’, the Belfast Agenda and the Programme for Government.

3.3 In anticipation of increased requests from external event and activity providers, Council officer’s request that the director of City and Neighbourhood services under the scheme of delegation can approve such requests. Council are already aware of a number of event requests which can be found at (Appendix 1).

3.4 Council officers will continue to ensure that all event management processes and protocols are followed to ensure that all health and safety requirements are met to Councils satisfaction including event management plans, risk assessments and appropriate licenses.

Financial & Resource Implications 3.5 The 2018/19 animation programme costs will be met through CCGT secured revenue funding as well as existing revenue budgets within Belfast City Council. Further programme costs will be applied for from BCC small grants programmes and other funding sources or secured from other partner organisations. Equality or Good Relations Implications 3.6 There are no implications at this stage, however, equality and good relations factors are taken into account in any activities delivered along the CCG.

4.0 Appendices – Documents Attached Appendix 1 – Connswater Community Greenway Trust Animation Plan 2018/19

Appendix 1

Animation Plan 2018/19

1. Introduction

The CCG Phase 2 works completed in April 2017 with all sections open and useable, creating a 9km linear park. 2018/19 will be an opportunity to support and establish the positive use of the CCG delivering a range of different activities and interventions that will support the funders’, CCGT’s and BCC’s strategic aims and objectives. Events and activities will be carried out in accordance with BCC’s policies and procedures. Authority will be requested, or advice sought for activities outside agreed use. It is important for all parties and users that there is a well organised, coordinated and diverse programme of activities to suit a wide audience including local communities and visitors.

The CCGT has identified a number of activities and events for 2018/19 building on the 2017/18 programme. It will animate the CCG and support positive use and engagement. These are outlined in the tables below. It is anticipated that further opportunities will also arise during 2018/19 as a result of community engagement and changing needs and issues in the community. There will therefore be space for flexibility in the programme.

The programme will consist of a ’Living the Green Way’ message aiming to support healthy lifestyles and wellbeing by encouraging healthy and resilient communities, nurturing community growing, and optimising the local green spaces along the Connswater Community Greenway. It will inform and educate people on sustainable lifestyles.

2 | Page Appendix 1

2. CCGT Led activities

Most events or activities will be organised in conjunction with one or a range of partners. CCGT will take the lead in the activities that are listed in the table below. The events and activities are aligned to CCGT’s strategic aims and the Belfast Agenda.

CCGT Belfast Agenda Event /Activity Measure Target Dates 2018/19 Improved Belfast is a Victoria Park temporary Events TBC TBC Urban vibrant, structure/ event space – Attendees Environment attractive, Community consultation connected and with park users and stakeholders regarding an environmentally animation programme for friendly city the facility e.g. sport, youth engagement and arts. Improved Belfast is a Manage CCG Volunteer 88 sessions All year Urban vibrant, community gardening Hours 1980 hours Environment attractive, and growing mainly at connected and Avoniel. environmentally friendly city Improved Belfast is a CCG Environmental Activities 12 All year Urban vibrant, awareness – water environmental Environment attractive, quality, wildlife, planting, education connected and community clean ups. based Encourgae local groups to environmentally activities participate, in an ‘adopt a friendly city spot’ scheme along the 300 CCG. participants Coordination of an environmental steering group representative of key agencies e.g. The CCGT Belfast Agenda Event /Activity Measure Target Dates 2018/19 National Trust, UWT, FSC etc. Healthier People in Belfast CCG Led Walks – Activities 18 led or All year and more experience good Greenway Leader led assisted walks active health and walks in partnership 300 people and wellbeing with Beat the Street, participants communities Walk NI and EBCDA. A stronger, Belfast is a CCG events – open Events 2 large park Living the safer welcoming, safe, spaces and parks Attendees events per Green Way - community fair and inclusive including C.S. Lewis year June city for all Square. 6000 people 18

1 bespoke thematic event e.g. Living the Green Way, Greenway Play Day, Mini Sports Day.

Greenway Greenway Celebrations; 1 large Celebrations; park event raising Aug 18 (to awareness of CCG coincide with themes ESAF)

Healthier People in Belfast CCG physical activity Activities 50 physical All year and more experience good programme – outdoor Attendees activities on active health and fitness, boxercise, CCG people and wellbeing dance sessions, netball, 1000 people communities walks. registered Coordination of physical activity steering group

4 | Page CCGT Belfast Agenda Event /Activity Measure Target Dates 2018/19 representative of key agencies e.g. Active Belfast, GLL, EBCDA Health Team.

Healthier People in Belfast CCG cycling activities Activities 12 cycling All year and more experience good to include CCG led Attendees activities on active health and cycles. CCG people and wellbeing 250 cyclists communities 250,000 cycle journeys Better People in Belfast Greenway Leaders and Volunteer 6 Greenway All Year access to benefit from a a Volunteering Hours Leaders training and thriving and programme to 20 volunteers development prosperous including training. economy A stronger, Belfast is a CCG guided trails / Trails / 48 Tours, 6 All Year safer welcoming, safe, tours. tours trails in use community fair and inclusive Development of an Attendees city for all additional ‘CCG Explorers Trail’ with EastSide Learning aimed at children and families. A stronger, Belfast is a CCG seasonal fairs to Events 5 PA June 2018, safer welcoming, safe, include entertainment, held 5000 Aug 2018, Oct community fair and inclusive trading and the selling Attendees attendees 2018, Dec 18 city for all of alcohol. and Mar 18. Better life People in Belfast C.S. Lewis activity – Activities 24 activities, All Year chances fulfill their education, events, Attendees aimed at potential storytelling, tours. disadvantaged groups and

5 | Page CCGT Belfast Agenda Event /Activity Measure Target Dates 2018/19 local people A stronger, Belfast is a Encourage use of the Number of Approx. 2 All Year safer welcoming, safe, CCG through users million users community fair and inclusive community p.a. city for all engagement and online Approx. 25% engagement through visitors existing communication Visitor channels satisfaction Healthier People in Belfast CCG Loyalty Incentive Number of 5000 All year and more experience good Scheme (PAL/ PARC) – users registrations active health and similar to Beat the people and wellbeing Street and Pedal Perks. communities A stronger, Belfast is a Stakeholder Forum/ Forums 120 PA 4 PA safer welcoming, safe, ‘Friends of CCG’ held community fair and inclusive Attendees city for all

3. CCGT Supported Events and Activities on CCG

Additionally, CCGT will support other events and activities led by others partners or stakeholders along the CCG. This may be by providing staff or volunteers, marketing and or promoting the events or activities or helping with the event or activity management depending on resource availability or requirements. CCGT will coordinate thematic steering groups to encourage activity on the CCG; environment, health and physical activity and youth.

CCGT will also monitor the visitor numbers to identified areas on the CCG. Examples of these activities are listed in the table below.

CCGT Belfast Agenda Event /Activity Measure Target Date 2018/19 A stronger, Belfast is a Encourage the use of C.S. Lewis Visitor 1 million All Year safer welcoming, safe, Square, as a venue for activities / numbers users

6 | Page CCGT Belfast Agenda Event /Activity Measure Target Date 2018/19 community fair and inclusive events e.g. C.S. Lewis Festival, Visitor 25% city for all EastSide Arts Festival, Belfast satisfaction visitors International Arts Festival, Culture Events Visitor Night, St Patrick’s Day and satisfaction Oktoberfest etc, some of which may 12 Events include trading and alcohol provision to enhance visitor experience. A stronger, Belfast is a Encourage the use of the CCG inc. Visitor 1 million All Year safer welcoming, safe, the C.S. Lewis Square for park numbers users community fair and inclusive events by other stakeholders and Visitor 25% city for all community groups such as; Parkgate satisfaction visitors Residents, Row on Row, East Belfast Events Visitor Protestant Boys, Bloomfield satisfaction Community Association. 12 Events Healthier and People in Belfast Cycle Fest – Sustrans led cycle Number of 1000 June 18 more active experience good festival to take place across Belfast participants cyclists people and health and and finish at C.S. Lewis Square. Visitors communities wellbeing Healthier and People in Belfast Connswater 5k, 10k Number of 1000 August 18 more active experience good participants runners people and health and Visitors 2000 communities wellbeing spectators Healthier and People in Belfast World Championship - 24 Hour Race Number of Visitor July 18 more active experience good participants numbers people and health and Visitors communities wellbeing Volunteer hours Healthier and People in Belfast NI Relay Championships Number of Visitor October more active experience good participants numbers 18 people and health and Visitors communities wellbeing Volunteer hours

7 | Page CCGT Belfast Agenda Event /Activity Measure Target Date 2018/19 A stronger, Belfast is a Visitor Numbers – PARC study, Number of 2 million All Year safer welcoming, safe, counter at C.S. Lewis Square and Sam users users community fair and inclusive Thompson Bridge. 25% city for all visitors Visitor satisfaction A stronger, Belfast is a BCC led park events on the CCG e.g. Number of 12 events Spring/ safer welcoming, safe, Music in the Park, family fun days events and 5000 Summer community fair and inclusive attendees attendees 18 city for all Healthier and People in Belfast Encourage the use of the CCG for Activity Increase in All Year more active experience good sports activity by various groups and physical people and health and organisations – Jog Belfast, Park Run, activity by communities wellbeing Orangegrove Athletics, Bloomfield FC, 10% PA. Sirocco FC. A stronger, Belfast is a Use of the CCG for charitable events Number of 5 events PA All Year safer welcoming, safe, e.g. sponsored walks, Cancer Focus events and 5000 community fair and inclusive Pink Colour Run. attendees attendees city for all Better life People in Belfast Support to bespoke programmes e.g. Number of 5 All Year chances fulfill their Very Local History Group, Bloomfield programme programme potential Wildlife Watch, Orangefield Young s s PA People, Men’s Sheds. Number of 200 participants attendees Better life People in Belfast Youth Engagement Programme in Number of 5 activities Summer/ chances fulfill their partnership with YPF and TBUC to participants 100 young Autumn potential promote personal development, Activities people 2018 physical activity, address asb etc.

4. Other

8 | Page CCGT in engaging with users will run and or support campaigns to work with local people to address issues, support outcomes and raise awareness as required. Examples of these are listed in the table below.

CCGT Campaigns

CCGT Belfast Event /Activity Measure Target Date Agenda 2017/2018 Improved Urban Belfast is a Issue based campaigns – Campaigns 4 Campaigns All year Environment vibrant, responsible dog ownership, litter, Participants PA attractive, sustainable transport and anti connected and social behaviour. environmentally friendly city A stronger, safer Belfast is a Social Media – Online 1k Facebook 2 Campaigns All year community welcoming, engagement and Twitter safe, fair and followers per inclusive city for year increase all What’s Growing on the Campaigns Greenway? (landscaping) Participants What’s Living on the Greenway? (People and Wildlife)

CCGT will share practice and ensure promotion as an exemplar project at a local and international level.

9 | Page CCGT Belfast Event /Activity Measure Target Date Agenda 2017/2018 A stronger, safer Belfast is a Presentations to support Activity 12 PA All year community welcoming, community engagement at a local safe, fair and level to church groups, inclusive city community organisations, for all statutory bodies, councils etc. A stronger, safer Belfast is a Attendance at local and Activity 6 PA All year community welcoming, international conferences to share safe, fair and practice and raise awareness. inclusive city for all

5. PROGRAMME COSTS

CCGT has revenue funding for 2018/19 to deliver the animation programme . Further programme costs will be applied for from BCC small grants programmes and other funding sources such as Children in Need and Urban Villages or secured from other partner organisations.

Social Enterprise

CCGT will invest in a bespoke brand of merchandise to engage with users, visitors, promotion and encourage financial sustainability – to be sold at EastSide Visitor Centre or at events and activities along the CCG.

10 | Page Subject: Donation Box in Tropical Ravine, Botanic Gardens

Date: 10 April 2018

Reporting Officer: Nigel Grimshaw, Director, City and Neighbourhood Department

Contact Officer: Rose Crozier, Assistant Director, City and Neighbourhood Department

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If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes x No

1.0 Purpose of Report or Summary of main Issues 1.1 To update members on issues relating to the operation of the Tropical Ravine.

2.0 Recommendations 2.1 It is recommended permission is granted to:  locate a donation box in the Tropical Ravine, Botanic Gardens with funds being used for the purpose of enhancing services to visitors to the Tropical Ravine  open the Tropical Ravine from Tuesday to Sunday with Monday reserved for Corporate events, staff training and routine maintenance  run a series of promotions to market the Tropical Ravine and to generate income where appropriate.

3.0 Main report Key Issues 3.1 The Tropical Ravine, located in Botanic Gardens, has just completed a £3.8m refurbishment programme funded by Belfast City Council, Heritage Lottery Fund and Friends of Botanic Gardens. The Tropical Ravine is due to be opened to the public in mid-April 2018.

3.2 A number of tours and educational visits have already been programmed by the Activity Officer over the next 6 months and further educational programmes will be conducted linking in with the educational Key stage 1, 2, and 3 criteria.

3.3 As part of the Business Plan for the facility it is hoped to generate an interest in using the building for conferences and events. Fees for commercial use of the Tropical Ravine will be charged in line with current fee structures corporate policy.

3.4 The restoration of the Tropical Ravine has highlighted previously unexplored opportunities for revenue generation. One such example is the sale of, A Tropical Glen, A Florilegium, a book produce as a Park’s Millennium project. The Ulster Museum have expressed an interest in selling the Florilegium in their Museum shop, on a sale and return bases, with the Museum taking up to 45% of book sale price. The book was produced and printed in 2000 and is available for sale without any further printing costs.. It is further intended that promotional campaigns will be run to increase interest in the Tropical Ravine and to generate income where appropriate.

3.5 The proposed donation box would be similar to the donation box in City Hall and will be available for anyone who wishes to make a voluntary donation towards the Tropical Ravine. It is intended that any donated funds will be used for programme development and activities at the Tropical Ravine to enhance visitors’ experience.

3.6 It is proposed that the Tropical Ravine will be open to the public Tuesday to Sunday in line with the Ulster Museum and that Mondays are reserved for Corporate events, routine maintenance and staff training. Financial & Resource Implications Currently the level of income to be generated from these activities is unknown but as per corporate policies they should contribute to the activities taking place at the Venue. The financial controls will be managed by the existing management and support services.

Equality or Good Relations Implications There are no known equality or Good relation implications. 4.0 Appendices – Documents Attached None.

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Swimming Pool Testing and Service level agreement

Date: 10th April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department

Siobhan Toland, Assistant Director, City & Neighbourhood Services Contact Officer: Department Stephen Leonard, Environmental Health Manager, City & Neighbourhood Services

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 Belfast City Council owns, funds and retains strategic responsibility for the overall service delivery for all Leisure Centres. The Council has appointed Active Belfast Ltd (hereinafter referred to as “ABL”) to act as its Strategic Operating Partner. ABL reports to the Council through the Strategic Policy and Resources Committee.

1.2 As the Council’s Strategic Operating Partner, ABL is responsible for overseeing the direct delivery and development of the service in compliance with the terms and conditions of the contract which includes performance monitoring and reporting.

1.3 As the appointed Strategic Service Provider, Greenwich Leisure Ltd (GLL) is contracted by ABL to manage the Council’s leisure centres and deliver the service as set out in the partnership documentation.

1.4 The Environmental Health Service has traditionally sampled Belfast City Council pools for bacteriological analysis on an informal basis for many years to help provide advice and reassurance regarding pool hygiene for users. This process, whilst not guaranteed on a monthly basis, is of benefit to all and it was felt that this arrangement should be formalised. 2.0 Recommendations 2.1 The Committee is asked to;  Consider and endorse the draft Service Level Agreement between Greenwich Leisure Ltd and Belfast City Council with regard to swimming pool testing and authorise the Director of City and Neighbourhood Services to sign the agreement on the Council’s behalf.

3.0 Key Issues 3.1 This agreement outlines the arrangement between Greenwich Leisure Ltd and the City and Neighbourhood Services Department of Belfast City Council.

3.2 The objectives of this agreement are: 1. To establish the roles of both parties; 2. To establish an agreed level of response and performance target; 3. To set out the financial arrangements

3.3 Belfast City Council shall provide suitably competent and trained staff to sample the swimming pools and spa pools in premises run by GLL on a monthly basis and report their findings to GLL.

3.4 GLL will provide points of contact for reporting swimming pool test results and ensure that all invoices issued by the Council are paid. The charges are based on a cost recovery basis and are detailed in Appendix 2.

3.5 The document has been reviewed by the Council’s Legal Services Department.

Financial & Resource Implications 3.6 The costs for sampling is contained in Appendix 2 of the SLA.

Equality or Good Relations Implications 3.7 There are no relevant equality considerations associated with the delivery of the service level agreement.

4.0 Appendices – Documents Attached Appendix 1: Draft Service level agreement between Greenwich Leisure Ltd and Belfast City Council with regard to swimming pool testing Appendix 2: GLL Pool Test Costings

Appendix One

Dated this day of 2017

402-2456-7 CPB

BELFAST CITY COUNCIL And GREENWICH LEISURE LIMITED

SERVICE LEVEL AGREEMENT Re: For the Provision of Bacteriological Sampling by Belfast City Council and Greenwich Leisure Limited

Draft Version 2 – 16th August 2017

This AGREEMENT made the day of 2017 BETWEEN:- 1) BELFAST CITY COUNCIL of City Hall, Belfast, BT1 5GS (hereinafter called “the Council”) of the one part; and 2) GREENWICH LEISURE LIMITED Registered Company Number IP27793R having its registered offices at Middlegate House, 1 Seymour Street, Woolwich, London, SE18 6SX (hereinafter called “GLL”) of the other part.

WHEREAS a) Belfast City Council owns, funds and retains strategic responsibility for the overall service delivery for all Leisure Centres. The Council has appointed Active Belfast Ltd (hereinafter referred to as “ABL”) to act as its Strategic Operating Partner. ABL reports to the Council through the Strategic Policy and Resources Committee.

b) As the Council’s Strategic Operating Partner, ABL is responsible for overseeing the direct delivery and development of the service in compliance with the terms and conditions of the contract which includes performance monitoring and reporting.

c) As the appointed Strategic Service Provider, Greenwich Leisure Ltd (GLL) is contracted by ABL to manage the Council’s leisure centres and deliver the service as set out in the partnership documentation.

d) The Environmental Health Service has traditionally sampled Belfast City Council pools for bacteriological analysis on an informal basis. This process was not guaranteed on a monthly basis however and it was felt that this arrangement should be formalised.

e) This Service Level Agreement shall be between Belfast City Council, (the Council) and Greenwich Leisure Limited (“GLL”).

1. Objectives 1.1The objectives of this agreement are:

1.1.1 To establish the roles of both parties; 1.1.2 To establish an agreed level of response and performance target; and 1.1.3 To set out the financial arrangements for provision of the Service

2. Roles

2.1 Belfast City Council shall provide suitably competent and trained staff to sample the swimming pools and spa pools in premises run by GLL on a monthly basis and report their findings to GLL. 2.2 GLL will provide points of contact for reporting swimming pool test results and ensure that all invoices issued by the Council are paid.

3. Duration of the Agreement

This Agreement takes effect from until .

4. Operating Procedures

4.1 The sampling process and procedure for reporting results has been documented in the flow diagram at Appendix 1. 4.2 This will occur on a monthly basis for standard bacteriological and legionella analysis.

5. Authorisation

Council officers are authorised to enter any premises for the purposes of procuring a sample under the Local Government Act 1972

6. Limited Liability

The Council shall not be held liable for any loss or damage sustained by GLL or any individual as a result of any actions by GLL in respect of the sample results.

7. Health and Safety

The Council sampling officers shall adhere fully to the health and safety policy and procedures of the Council and GLL.

8. Billing Arrangements

8.1 The fee structure for the sampling of the pools will be as set out in Appendix 2. 8.2 Invoices shall be generated by the Council every (month / quarter) and shall be forwarded to GLL via First Class Post, receipt of all invoices to be acknowledged by GLL. 8.3 Payment shall be made within 30 days on the receipt of an invoice. 8.4 Payment shall be made via BACS transfer.

9. Dispute Resolution

9.1 A dispute shall be deemed to have arisen when either Party notifies the other Party in writing to that effect. 9.2 The Parties shall use all reasonable efforts to resolve any dispute that may arise under this SLA through good faith negotiations. Each party shall nominate a senior representative of its management to meet at any mutually agreed location to resolve the dispute. 9.3 Where an attempt to resolve any dispute under this SLA and where initial contact between representatives of management of either Party has failed, the matter will be escalated to a discussion between a member of senior management from both parties hereto.

10.Termination of SLA

10.1 This SLA may be terminated by either party by providing 3 months’ notice in writing to the other party.

11.Variation or Amendments

Any proposed amendments to the content of this Agreement shall be made in writing between the parties. Said amendments are not to be unreasonably rejected.

12.Confidentiality and Data

12.1 Both Parties shall undertake to embrace the cognisance of Data Protection and Freedom of Information legislation.

12.2 All information received by the Council or gathered by the Council as a result of procuring shall be held in accordance with the Council’s (Records / Information Policy).

13.Force Majeure

Neither party to this Agreement shall be liable to the other or shall be held to be in breach of this Agreement to the extent that it is prevented, hindered or delayed in the performance or observation of its obligations hereunder due to any cause beyond its control, (including industrial action, strike, walk out, riot, civil disobedience inclement weather, inability to obtain supplies, accident or any other contingency whatsoever beyond its reasonable control).

14.Governing Law It is hereby agreed that this Agreement shall be governed by Northern Ireland law and that the Courts of Northern Ireland shall have exclusive jurisdiction in all matters arising hereunder.

IN WITNESS whereof the Council and GLL have executed this Agreement in the manner hereunder appearing the day and year first herein WRITTEN.

PRESENT when the Corporate Seal of ) BELFST CITY COUNCIL was affixed hereto: ) ) ) ) ) ) LORD MAYOR ) ) ) ) ) CHIEF EXECUTIVE )

EXECUTED AS A DEED by GREENWICH ) LEISURE LIMITED acting by a Director in ) The presence of: ) ) DIRECTOR )

Witness’s Signature: …………………………….….

Name (print): ………………………………………...

Occupation: ……………………………………….…

Address: ………………………………………….…..

APPENDIX 1

Water Sampling -Process Flow Chart

Take sample If Available check PH/Temp/ Free Chlorine/Bromine

Take Photograph of records and save on Flare (if available)

Ask PIC Ph and disinfection levels

Review Against Unsatisfactory PWTAG Guidance table in Procedure

Resample Required Closure PHH Check PHH to advise records closure PH,Cl,Biocide Levels record on FLARE

Inform Gregg Holland Inform Gregg Holland ([email protected]) ([email protected]) Regional Ops Manager for GLL Regional Ops Manager for GLL cc Noel Munnis cc Noel Munnis ([email protected]) ([email protected])

nd 2nd Resample Satisfactory 2 Resample Clear Sample Inform Gregg Holland Unsatisfactory Required prior to ([email protected]) Inform Gregg Holland opening Regional Ops Manager for ([email protected]) GLL Regional Ops Manager for cc Noel Munnis GLL ([email protected]) cc Noel Munnis ([email protected]

Pool can re- open Inform Gregg Holland Pool Operator can ([email protected]) procure own NFA Regional Ops Manager for GLL sample cc Noel Munnis ([email protected]

Resample Closure

* School Pool - H& S Refer to HSENI

APPENDIX 2

GLL Pool Testing Costings for 2017/18 Labour per hour £ 41.82 Legionella Testing £ 54.20 Mileage £ 0.65 Bottles £ 1.60

Monthly Test Legionella Quarterly Test Time Site (hrs) Miles No of Pools Spa Labour Mileage Bottles Total Analysis Bottle Total Andersonstown 1 7.2 3 0 £ 41.82 £ 4.68 £ 4.80 £ 51.30 £ - £ - £ - Avoniel 1 3 1 1 £ 41.82 £ 1.95 £ 3.20 £ 46.97 £ 54.20 £ 1.60 £ 55.80 Ballysillan 1 8 1 0 £ 41.82 £ 5.20 £ 1.60 £ 48.62 £ - £ - £ - Falls 0.75 4 1 0 £ 31.37 £ 2.60 £ 1.60 £ 35.57 £ - £ - £ - Grove 1 6 2 0 £ 41.82 £ 3.90 £ 3.20 £ 48.92 £ - £ - £ - Shankill 0.75 4.5 2 1 £ 31.37 £ 2.93 £ 4.80 £ 39.09 £ 54.20 £ 1.60 £ 55.80 Olympia 1 3.5 2 1 £ 41.82 £ 2.28 £ 4.80 £ 48.90 £ 54.20 £ 1.60 £ 55.80 Whiterock 1 5.4 1 0 £ 41.82 £ 3.51 £ 1.60 £ 46.93 £ - £ - £ - £ 366.29 £ 167.40

Any re-tests or additional tests required will be charged at the same rates. If a Legionella test is requested separately to the standard monthly pool test then this will incur the same labour and mileage charges as the pool test. Costs to be reviewed and updated annually on 1st April. Costs for any new Pools opened in future to be agreed between BCC and GLL prior to testing commencing.

PEOPLE AND COMMUNITIES COMMITTEE

To seek approval for the use of Lower Crescent green space for Belfast Subject: Book Festival 2018

Date: 10th April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department Rose Crozier, Assistant Director City & Neighbourhood Services Contact Officer: Department, Ricky Rice, City Park Manager

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No √

1.0 Purpose of Report or Summary of main Issues 1.1 To request permission for the use of Lower Crescent green space for Belfast Book Festival Fun Day 2018 and Belfast Book Festival Lit Crawl 2018. The date for the event is Saturday 16th June 2018, 12 noon-11pm.

2.0 Recommendations 2.1 The Committee is asked to;  Grant permission for the use of Lower Crescent green space for Belfast Book Festival Fun Day, which is an annual event with the new addition of the Belfast Book Festival Lit Crawl subject to satisfactory terms in line with the above being agreed with the Director of City and Neighbourhood Services and on condition that: 1. The organiser resolves all operational issues to the council’s satisfaction; 2. An appropriate legal agreement is completed and 3. The organiser meets all statutory requirements of the Building Control Service including the terms and conditions of the Parks Entertainments Licence. 3.0 Main report 3.1 For the past 6 years the Belfast Book Festival have successfully delivered a family fun day which is part of the outreach programme for the festival. The ethos of the fun day is to bring the world of books to those in the community who would not normally access the arts and to introduce children to the fabulous world of books. The fun day is free for all to attend with arts and crafts, author readings and entertainment. For the past two years we have been delighted to partner with Belfast City Council to deliver this very successful event.

3.2 As part of 2018, Belfast Book Festival we have decided to organise a “Lit Crawl” – for 3 hours around the Queen’s Quarter, which will come alive with free events in various locations in and around Botanic Avenue and Stranmillis.

3.3 The tradition of the fun day is that once the fun day ends, marquees are taken down and the day comes to a close. However, this year we would like to propose to use the marquee and park and use is as a “Lit Crawl” venue. From 7pm there will be a number of events in the marquee which will conclude with the festival finale which will end at 11pm. This evening event is ticketed and the number of tickets will be limited to 200. A bar and food vendors will be in situ. There will be security employed from Friday 15th June 2018 - until Sunday 17th June 2018 when the marquee will be dismantled and the site retuned to its original condition.

Key Issue 3.4 To seek approval for the use of Lower Crescent green space for a one day festival.

Financial & Resource Implications 3.5 The organisers have requested free use of the Lower Crescent green space Friday 15th June 2108 for set up and Saturday 16th June 2018 for the Fun day and “Lit Crawl” and Sunday 17th June 2018 (morning) for taking down of marquee.

3.6 The proposal has no Human Resource implications other than Officer time.

Equality or Good Relations Implications 3.7 No Implications 4.0 Appendices

Appendix 1 – List of free activities

Appendix 1

List of free activities as part of Belfast Book Festival Fun Day 2018

Theme: Celebrating the life of Roland Dahl

1. Author reading workshops 2. Fine silk printing 3. Face painting 4. Stamp and Stomp (Poem and dance) 5. Lawn games 6. Growing workshops 7. Pottery workshops 8. Arts and crafts 9. Waxy wax hands 10. Scrabble board

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Update on the Reference Group on Older People

Date: 10 April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department Siobhan Toland, Assistant Director City & Neighbourhood Services Department Contact Officer: Damien Connolly Environmental Health Manager

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The purpose of this report is to report to committee on the key issues discussed at the Reference Group on Older People Meeting held on 20th March 2018.

2.0 Recommendations 2.1 The Committee is asked to:  Approve the minutes and the recommendations from the Reference Group on Older People meeting held on 20th March 2018. 3.0 Main report Key Issues 3.1 The Reference Group on Older People is a working group of the People and Communities Committee which consists of an elected Member from each of the political parties. The minutes from the Reference Group on Older People are brought before the Committee for approval.

3.2 The key issues discussed at the 20th March meeting were:

Older Volunteer of the Year Awards – 2017 3.3 The Age-friendly Older Volunteer Awards recognise and celebrate the valuable contribution made by people aged 60 and over to the work of organisations, groups and communities across Belfast. It provides an opportunity for groups and organisations to recognise and celebrate their older volunteers and the difference they make both to the organisation and to life in the city.

3.4 Volunteers were recognised across 5 categories: 1. The Older Volunteer of the Year Award 2. Marie Mathews Participation Award 3. Take 5 Active Ageing Award 4. Arts and Culture 5. Team or group

Update on Age-friendly Belfast 3.5 By the middle of this century, it is estimated that more than a third of Belfast’s population will be over 60 years old. The Belfast Agenda in recognition of this committed the City, as a member of the World Health Organisation’s Global Network of Age Friendly Cities, to work with the Healthy Ageing Strategic Partnership (HASP) to promote active ageing and to improve how our city and its services meet the diverse needs of our ageing population. This is achieved through implementing a continuous cycle of evaluation, planning and delivery.

3.6 We are now at the end of the first delivery cycle (2014-2017 AF Action Plan) and HASP are currently evaluating progress, updating the Age friendly baseline, and developing a new 3 year plan 2018 -2021. 3.7 The Age-friendly Belfast Plan 2018-2021 will be will presented to the BSP and the Councils SP&R Committee in June prior to a twelve week public consultation. An internal Belfast City Council Age-friendly Plan will be presented to the next All Party Reference Group.

3.8 The plan will be amended after consultation and launched in the City Hall at the Age-friendly Belfast Convention on 1st October 2018, which is also international Older Peoples Day.

Review of Positive Ageing Month 2017 3.9 Age-friendly Belfast Positive Ageing Month has become an annual event integral to Belfast’s civic calendar, it happens the whole month of October.

3.10 It has grown over the years and 2017 saw around 200 events and free services for older people. Highlights included tea dances, film archive events, paper craft, movies, dancing and singing. These events have made a significant impact on health and well-being of older people, as well as helping to support loneliness and isolation issues.

Update on Age-Friendly Belfast Events 3.11 Throughout the year there are also a number of Age-friendly Events, tea dances across the whole city, and ‘Be Prepared’ information events.

Update of Age-friendly Network for Northern Ireland 3.12 There is Age-friendly Northern Ireland Network supported and promoted by Age NI, The Public Health Agency and The Department for Communities to support Age-friendly work across Northern Ireland. Belfast is leading the way.

Update on Age Sector Platform 3.13 A very successful Belfast Pensioners’ Parliament was held on 9th March 2018 in the City Hall where over 100 older people were able to raise local and regional issues, affecting them. There was a councillors panel made up of Cllr Heading, Cllr Armitage and Cllr McGimpsey

Financial & Resource Implications 3.14 All events and activities are met within existing resources.

Equality or Good Relations Implications 3.15 There are currently no equality or good relation implications in relation to this report. 4.0 Appendices – Documents Attached

Appendix 1 - Copy of minutes of the Reference Group on Older People meeting on 20th March 2018. Reference Group on Older People

Tuesday, 20th March, 2018

MINUTES OF THE MEETING OF THE REFERENCE GROUP ON OLDER PEOPLE

Members present: The Deputy Lord Mayor, Councillor S. Copeland, and Alderman L. Patterson.

In attendance: Mrs S. Toland, Assistant Director, City and Neighbourhood Services; Mr. D. Connolly, Environmental Health Manager; Mrs. G. McEvoy, Senior Environmental Health Officer; Mrs. E. Greer, Healthy Ageing Coordinator; and Mr. G. Graham, Democratic Services Assistant.

Apologies

An apology for inability to attend was reported on behalf of Councillor Groves.

Minutes

The minutes of the meeting of 21st September, 2017 were taken as read and signed as correct.

Declarations of Interest

No declarations of Interest were reported.

Older Volunteer of the Year Awards – 2017

Ms. T. Mawhinney, Community Development Officer, attended in connection with this item and was welcomed by the Chairperson.

The Community Development Officer provided the Reference Group with an update on the role of the Older Volunteer Awards, including the platform which they provided to allow both groups and organisations to pay tribute and recognise formally, the efforts of older volunteers and their contribution to community life

The Reference Group was provided with a list of the five categories under which awards were accredited, including those individuals who had been recognised formally in respect of each category. It was reported that the volunteer awards had been delivered in partnership with Community Services and Age-friendly Belfast, with support provided by Volunteer Now and Belfast 89 FM. She outlined also the significant work undertaken by volunteers in making a difference to community life.

The Reference Group acknowledged the work which had been undertaken by older volunteers in support of their communities and offered its congratulations to those individuals who had been successful under the various nomination categories.

1 Update on Age-friendly Belfast

The Environmental Health Manager reminded the Reference Group that the Council had completed the first delivery cycle of the 2014-2017 Age-friendly Action Plan and reported that the Healthy Ageing Strategic Partnership (H.A.S.P.) was in the process, currently, of updating the Age-friendly baseline, including the development of a new 3 year 2018-2021 Action Plan. He reported that it was anticipated that the new Action Plan would be presented to both the Belfast Strategic Partnership and that the Council’s Strategic Policy and Resources Committee in May, 2018, prior to the undertaking of a 12 week consultation period. He reported that it was intended that the new Action Plan would be presented to the next meeting of the Reference Group, scheduled to take place in June, 2018. He referred to the leadership and promotion of the city associated with Belfast becoming an Age-friendly, supported by the Reference Group, and which was now incorporated within the Council’s Belfast Agenda.

The Environmental Health Manager provided the Reference Group with an update on the results of the baseline data, which had identified improvements in regard to how older people felt in respect to how the city had assisted them in meeting their full potential. He reported also on the links between deprivation, ill health and social isolation and highlighted also the need to target resources to reduce life inequalities throughout the city. In response to concerns from the Reference Group in regard to the short time-scale that relatives, living in accommodation where the tenant had deceased, were allocated by Housing Associations to vacate their accommodation, the Assistant Director stated that the matter raised by the Members was the responsibility for The Department for Communities, in conjunction with The Northern Ireland Housing Executive. She agreed to relay the concerns of the Members to the appropriate authority, and report back in the matter at a future date. The Reference Group was reminded that the new Age-friendly Action Plan would be launched at the Age-friendly Belfast Convention, scheduled to take place in the City Hall, on 1st October, 2018,

Noted

Review of Positive Ageing Month

The Senior Environmental Health Officer provided the Reference Group with an overview of the October 2017 Positive Ageing Month, including the learning which had been gained from the events undertaken as part of that initiative. She reported that over 200 events, involving in excess of 50 organisations, had taken place and that the events had made a significant positive impact on tackling the issues of health, well-being and social isolation experienced by older people. It was reported that, prior to the events taking place, City Matters had not been published and was the main method for communications with older households.

The Members requested that, given the importance of this mode of communication particularly for older people, that the Head of Corporate Communications be advised of the significant negative impact for Older People in regard to the non-publication of the September edition of City Matters and referred specifically to its use as a medium for the publication and communication of Council events. She stated further that she would raise the matter with the Head of Corporate Communications. The Senior Environmental Health Officer referred to the cost to the Council of organising the various events associated with the Positive Ageing Month, which was approximately £8,000, and that the initiative and

2 the events attached to it had received positive feedback, from both community organisations and from older people, in particular.

Noted.

Update on Age-Friendly Belfast Events

The Senior Environmental Health Officer provided an update on the various Age- friendly events which had been held between December, 2017 till March, 2018. She highlighted the range of events which had taken place and referred to the popularity of the tea dances, and ‘’Be Prepared’’ events, in particular.

Noted

Update of Age-friendly Network for Northern Ireland

The Healthy Ageing Co-ordinator provided the Members with an update on the progress which had been made to date in regard to the establishment of an Age-friendly Network for Northern Ireland. She stated that six out of the eleven Councils had given a public commitment to adopt an Age- friendly approach, including the implementation of Age-friendly plans within their respective areas. She referred to the benefits of adopting a regional Age-friendly approach, including amongst other things, the promotion of good practice in terms of services and support for older people. She informed the Members that, the adoption of an Age-friendly network was supported and promoted by Age Northern Ireland, The Public Health Agency and The Department for Communities.

The Reference Group noted the information which had been provided

Update on Age Section Platform

The Senior Environmental Health Officer provided the Reference Group with information in respect of the establishment of the Age Sector Platform. She referred to plans to hold local Pensioners’ Parliaments in each of the eleven Council areas and provided information in regard to the Belfast Pensioners’ Parliament which had been held on 9th March, 2018 in the City Hall. She gave the Reference Group a brief overview of their roles and responsibilities of the Pensioners’ Parliaments, in the provision of a platform for the identification and debate of both, local and regional issues, affecting older people.

Noted

Date of Next Meeting

The Reference Group agreed that its next meeting would be held on Tuesday, 12th June at 12:30 p.m.

Chairperson

PEOPLE AND COMMUNITIES COMMITTEE

Subject: CIWM National Conference, 13–14 June London, 2018

Date: 10 April 2018

Reporting Officer: Nigel Grimshaw, Director City & Neighbourhood Services Department

Contact Officer: Tim Walker – Head of Service

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The Chartered Institute of Wastes Management (CIWM) is holding its national conference and exhibition in London this year entitled “Resourcing the Future”.

1.2 In light of the Council’s delivery of the Waste Framework, the development of the Resourceful Belfast strategy and the changing global market place for recyclables, Members may wish to attend this event. 2.0 Recommendations 2.1 The Committee is asked to; . Authorise the Chair and Deputy Chair (or their nominees) to attend this event. . Approve the attendance of the Director of City & Neighbourhood Services (or his nominee). 3.0 Main report Key Issues 3.1 The much anticipated Resourcing the Future Conference (RTF) returns this year on 13–14 June at One Great George Street, London. This year a number of partners including, CIWM, WRAP, the Environmental Services Association and the Resource Association have combined to deliver the event.

3.2 Bringing together waste and resource management sector professionals, opinion formers, government ministers and policy experts, RTF 2018 will provide a forum for the sector to come together to address the major challenges facing the sector and help shape the future landscape of resource management.

3.3 Delegates will have the opportunity to hear and contribute to the latest views on; resource efficiency, managing plastics, renewing the focus on food waste and building improved markets for materials at home. There may well be an insight into the latest UK government thinking in relation to England’s Resources & Waste Strategy, due to be published later in the year.

3.4 The RTF Conference provides a perfect platform to bring together colleagues from across the waste and resource management sector and is particularly relevant to councils, waste management companies, consultants, directors, academics, Members, producers, Heads of Service and others involved in the supply chain.

3.5 Within the waste industry this is regarded as a first-class conference and networking event which provides insight and sharing of ideas that will empower those responsible for delivering approaches to waste, resources management and the circular economy.

3.6 The key topics are all very pertinent to where the Council finds itself at present with the shift in focus towards the Circular Economy, the challenges inherent in the changing market for recyclables, the focus on food waste and how to achieve better quality recyclables.

Financial & Resource Implications

3.7 The rate for attending the two-day conference is £539 per non-CIWM member and £399 per CIWM member. 3.8 The travel costs per person associated with this conference are likely to be in the region of £500. These costs can be met within the Service’s Revenue Budget

Equality or Good Relations Implications 3.9 There are no relevant equality and good relations implications associated with this report.

4.0 Appendices – Documents Attached None

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Outdoor Recreation Northern Ireland (ORNI), Walk NI

Date: 10 April 2018

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 To seek authority from the Committee to part fund as part of the partnership arrangement with Outdoor Recreation Northern Ireland (ORNI), the ongoing marketing and promotion of walks within Belfast Parks through the walk.ni website.

1.2 ORNI provide a number of services to us: . Undertake an audit of a number of our Parks walks . Promotes our 24 short and medium walks throughout our Parks . Promotes the Ulster Way throughout our Parks . List detailed information on its website on behalf of Belfast Parks 1.3 The walkni.com website with ORNI currently promotes walking opportunities in our various parks and it offers detailed information on walk grade, length, accessibility etc. and events which directly complements our marketing and promotion of our facilities. As part of walkni.com, ORNI completes an audit of a number of our park walks and forward this information to the Community Park Managers for action. ORNI has indicated that the website currently has over 809,698 visitors per year, 19,346 social subscribers and 32,442 e-newsletter subscribers.

1.4 ORNI has confirmed that all investment will be retained within this project. 2.0 Recommendations 2.1 It is recommended that the Committee: . Continues to provide financial support to ORNI by a sum of £3,445 for 2018/19 to ORNI to market support for walking routes within Belfast Parks in line with the other councils who wish to promote walking in Northern Ireland.

3.0 Main report Key Issues 3.1 The Council wishes to promote the 23 short quality walks totalling 73 kilometres, 1 medium walk totalling 17 kilometres and 8 kilometres of Ulster Way listed on walkni.com. There is also a dedicated Belfast destination section http://www.walkni.com/destinations/belfast/

Financial & Resource Implications 3.2 The funding of the management fee can be sourced from existing revenue budgets for 1 year: £3,445 2018/19

Human Resources 3.3 It is envisaged the support from ORNI will provide an additional staff resource to market and promote the trails locally and nationally.

Asset 3.4 The marketing resource will help to promote walking through ORNI’s advertising and promotion therefore encouraging continued use of walking routes within Belfast. 3.5 Equality or Good Relations Implications None 4.0 Appendices – Documents Attached None

PEOPLE AND COMMUNITIES COMMITTEE

Subject: Appointment of Elected Members to Community Centre Committees

Date: 10th April 2018

Nigel Grimshaw, Director City & Neighbourhood Services Department Reporting Officer:

Contact Officer: Catherine Taggart, Community Development Manager

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 To seek Committee approval on a revised Member nomination to Concorde community centre committee. 2.0 Recommendations 2.1 The Committee is asked to note;  Expressions of interest from Party groups to sit on community centre committees were agreed at the People and Communities Committee on 4 April 2017. Parties have recently submitted new appointees to replace those members who have stood down.

 Ardoyne and Ligoniel Community Centre Committees. Cllr Gerry McCabe replaced by Cllr Ryan Murphy . Concorde Community Centre Committee. Cllr Gareth McKee replaced by Cllr Dale Pankhurst . Whiterock Community Centre. Cllr Janice Austin replaced by Cllr Orla Nic Biorna

As Ardoyne and Whiterock community centres do not currently have functioning centre 2.2 committees, Members are asked to consider and agree amendment and appointment to Concorde Community Centre.

3.0 Main report Key Issues 3.1 Members should note that not all centres will have a functioning centre committee. This is due to a variety of reasons including lack of public or sector interest in that locality. Officers are currently conducting a community centre committee scoping exercise as part of area working. This will provide us with specific details on the current position across all centres.

Financial & Resource Implications 3.2 As independently constituted organisations, Community Centre Committees can seek external funding to supplement the development of the centre programme and address local issues. Council will also contribute £600 to support the work of the Committee. This is met from existing service revenue budgets.

Equality or Good Relations Implications 3.3 There are no equality or good relations implications.

4.0 Appendices – Documents Attached

None PEOPLE AND COMMUNITIES COMMITTEE

Subject: Community Services: proposed service closures

Date: 10 April 2018 Nigel Grimshaw, Director City & Neighbourhood Services Department Reporting Officer: Rose Crozier, Assistant Director City & Neighbourhood Services Department Contact Officer: Cate Taggart, Community Development Manager

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 The purpose of the report is to present information regarding Council’s ongoing commitment to the professional development of frontline staff to deliver high quality services to children and young people and to identify the impact of planned training on service delivery.

1.2 In order to enable identified staff to access training, we are seeking permission to close limited services as required against a schedule for Director approval.

1.3 As part of the continuous improvement plan for customer delivery, it is proposed that registration to our Summer Scheme programme should take place on one day across the city, potentially on Wednesday 16th May 2018. In order to support this amended approach to registration, there will be a need for limited service closures on this date. 2.0 Recommendations 2.1 The Committee is asked to: i. Note plans for the delivery of Therapeutic Crisis Intervention (TCI) training to all Play Development and Assistant Community Development Officers and to agree to the limited closure of some services noting that any closures will be kept to a minimum. ii. Agree limited access to some services to support city wide registration to Council Community Summer Scheme programmes on Wednesday 16th May (TBC).

3.0 Main report Key Issues 3.1 Belfast City Council employs 20 professionally qualified Play workers who deliver a range of play initiatives across a number of settings including After-schools services and outreach play programmes for Parent and Toddler groups across the city. We also deliver a range of after-school programmes for children aged 5 to 11 at our BCC Community Centres.

3.2 These are delivered by the Assistant Community Development Officer team supported by volunteers and include homework clubs, sports programmes and arts and craft activities.

3.3 Council adopts an open access policy for children attending these services, however, analysis of registrations over recent years points to an increasing number of children who are presenting with Attention Deficit Hyperactivity Disorder (ADHD), Autism and other challenging behaviours.

3.4 Working with challenging behaviour can be difficult for both staff and children and a high level of self awareness is required so that staff move from reacting to situations to responding to situations. It requires a level of emotional intelligence so that staff can manage their emotions and understand their responses.

3.5 Working with young children aged 5-11 years means staff are often dealing with children who are only now developing their emotional capacity and who may have an outburst when they cannot understand, manage or control their emotions. Knowing the child, understanding the triggers for that child and having strategies that work to de-escalate any situation, will enable the child to remain in the session and help staff to apply the appropriate strategy to ensure their effective participation. 3.6 It is also important that a child learns from their experience and that staff have the skills to help children reflect on what has happened and problem-solve a different solution which they feel will work for them.

3.7 The planned training in Therapeutic Crisis Intervention will further develop the capacity of the Playworker and Assistant Community Development officer teams by equipping them with the skills to manage challenging situations with children, promote positive behaviours, and support the child in their learning. This training is considered as being essential for these frontline staff and is designed to be delivered over three full days with a skills and knowledge assessment at the end.

3.8 The TCI training is designed to be delivered to groups of no more than 10 participants and three training programmes have been scheduled for delivery before the end of May 2018. Where possible efforts are being made to accommodate staff attendance at this training within their current working pattern.

3.9 Having Council staff trained in TCI is regarded as essential to the safe delivery of services for children and the HR forum approved the request to procure this training. The proposed dates for delivery are as follows: . 9th, 10th and 11th April 2018 . 16th, 17th and 18th May 2018 . 5th March (already completed), 21st and 22nd May 2018

3.10 In order to support access to the training, committee is asked to support limited closure of some services. Every effort will be made to keep any disruption to a minimum including access to additional agency resources to cover gaps. Where the closure of services may be required, Director approval will be sought. A communications plan will be put in place for service users to inform them of any planned closures. A maximum of three play services across the city will be closed during each training day and efforts will be made to rotate the closure of services across the city to limit the impact on children and parents.

3.11 Summer Scheme Registration: As part of its direct service provision Community Services manage, programme and staff 32 summer schemes across the city through its network of community and play centres. The Service delivers a comprehensive curriculum of educational, recreational, health, cultural and social activities for children and young people (5-14) in deprived and more isolated areas of Belfast. 3.12 As part of our normal business, we are reviewing our approach to summer scheme delivery to support continuous improvements in areas such as programming, evaluating access and impact, staff and volunteer support and resourcing. One of the review recommendations is to move to a single day for participant registration. This will streamline and simplify the process for our customers while also supporting better communication to parents and guardians.

3.13 This approach will necessitate the cancellation of some activity programmes however this will be managed to limit impact and will be supported by timely communication to service users.

Financial & Resource Implications 3.14 The cost of the TCI training has been met within the current 2017/18 Play Service budget.

Equality or Good Relations Implications 3.15 None

4.0 Appendices – Documents Attached

Appendix 1: Brief outline of the content of the Therapeutic Crisis Intervention Training

Subject: Ribbon of Poppies Campaign 2018

Date: 10 April 2018

Reporting Officer: Rose Crozier, Asst Director of City and Neighbourhood Services

Contact Officer(s): Elaine Black, Policy & Business Development Officer, ext. 3783

Restricted Reports

Is this report restricted? Yes No X

If Yes, when will the report become unrestricted?

After Committee Decision After Council Decision Some time in the future Never

Call-in

Is the decision eligible for Call-in? Yes X No

1.0 Purpose of Report or Summary of main Issues 1.1 This purpose of this paper is to inform Members of a letter on 2018 Ribbon of Poppies campaign including a request to join this campaign using these 3 steps:

Step 1: pledge support ~ Step 2 purchase poppy seeds & ~ Step 3 Sow the seeds. 2.0 Recommendations The Committee is asked to consider the letter and the key issues in the report to: 2.1  Agree whether or not to support the campaign &; o If yes, in what form will support be given? 3.0 Main report 3.1 Ancre Somme Association, Lurgan & Brownlow Royal British Legion sent a letter (20 March 2018) about the Ribbon of Poppies 2018 campaign which has 3 steps, pledge support, purchase poppy seeds & sow them (enclosed in appendix 1).

3.2 The campaign aims to promote the growing of Flanders poppies in designated areas in the UK for the 100th anniversary of the end of the Great War ‘in memory of those brave men who fell during World War One’.

3.3 The Ancre Somme Association (ASA) acknowledge the Ribbon of Poppies project ‘was the brainchild of Iain Henderson… for a remembrance carpet of crimson from Land's End to John O'Groats’. Simultaneously they (ASA) launched ‘A similar initiative… the only difference they produced packets of Remembrance poppy seeds. Seed profits in Northern Ireland, England and Wales will be donated to the William McFadzean VC Commemoration Society.’

3.4 Party Group Leaders requested the letter be presented to Committee for consideration on whether to pledge support and if so what this would be, whether step 1, 2 or 3. . Step 1 is to pledge support to the Ribbon of Poppies campaign. . Step 2 & 3 is additional support in the purchase & sowing of seeds respectively.

Key Issues 3.5 The following key issues are for review in relation to each step of pledge.

Step 1: Pledge support for the campaign: 3.6 This campaign relates to a theme in the existing Decade of Centenaries action plan which Party Group leaders received an update on in March 2018. The relevant theme ‘the end of World War I’ has up to £4500.00 allocated for activities in 2018-19. In addition the Peace IV plan, April 2018 onwards will be more of a civic programme of events. A commemorative event also took place on ‘the Great War’ November 2017 in the City hall for young people to inspire a new generation to commit to peace and conflict resolution.

3.7 Members agreed in December 2017 to fund a First World War Centenary commemorative concert on Armistice Day 2018, (£35,000.00) and community rooted programme of activities entitled ‘Every day remembered’ (£138,000.00) agreed as priorities in the City Events and Festivals funding programme. 3.8 Previously East Belfast Area Working group considered a request for a memorial stone commemorating William McFadzean VC near where he grew up. Following independent consultation it was confirmed whilst there was no objection to the concept the original proposal had a number of practical challenges & AWG agreed in November 2017 for officers to encourage the proposer to identify a more suitable site in the area and for a report be submitted to a future meeting.

3.9 There may be an opportunity for Council to sponsor collaboration between the Association and the local proposers. There are other Somme partners e.g. the Somme Association & the Friends of the Somme Association and any local branches alongside which may also welcome an opportunity to liaise all proposals around this subject.

Step 2: Purchase poppy seeds: 3.10 This letter is a universal appeal for organisations to support the campaign, purchase & sow seeds to raise funds for a sculpture in Lurgan commemorating McFadzean’s birthplace.

3.11 Due to its generic nature this could be considered as an appeal for Council to support directly or indirectly financially. The main ways to do this are as a designated charity, grant aid or through agreed programmes of work/services. i. Programmed activity: The activity summarised earlier in the paper is part of agreed budgets approved by Council generally with fixed costs approved. ii. Designated charity: If this appeal sought to be considered as a designated charity application the criteria ‘gives preference to locally based charities’. iii. Council grant aid: Whilst it may be argued there may be a benefit derived for the Belfast area in planting poppies, the purchase of seeds is to raise funds for the McFadzean memorial and none of the relevant funding streams e.g. Parks Events Grant & Arts and Heritage Grants etc. permit projects that ‘are charity or fundraising events or activities’.

3.12 Officers are aware of a funding scheme (up to £10,000.00) currently open which the campaign may fit. It is operated by the Heritage Lottery Fund ‘First World War: then and now which is open until 2019 and encourages projects to explore the heritage of the World War I and deliver on outcomes e.g. for people to learn about heritage, capture the memories and experiences of people affected or explore natural heritage and landscapes affected by war etc. Step 3 Sow seeds: 3.13 Council has a Growing Communities Strategy (2012-22) and its action plan is currently being revised. Its strategic outcomes include enabling community engagement/ capacity building & environmental sustainability etc. connected through planting and environmental activities. Currently council plants are sourced where possible to promote sustainability; providence, local sourcing, pollinators & resource implications e.g. throw and grow.

Financial & Resource Implications 3.14 There does not appear to be any implications to pledging support up to step 1. It is unknown what cash or non-cash contribution is expected in the correspondence.

Equality or Good Relations Implications 3.15 If Council agree this campaign fits the existing agreement to support the commemoration of the end of World War I no additional implications are anticipated. Further checks would be required if committing financial or other resources as in step 2 and 3 outlined.

4.0 Appendices – Documents Attached Appendix 1: Ribbon of Poppies Campaign 2018 letter from Ancre Somme Association Ancre Somme Association Lurgan & Brownlow Royal British Legion Union Street Lurgan

Email: [email protected] Website: www.ancresommeassociation.co.uk Patrons: Lieutenant Colonel Anthony Maher. Major Gary Tait MBE.

20 MAR 2018 RIBBON OF POPPIES CAMPAIGN 2018

Dear Chief Executive,

Thank you for taking the time to read this letter regarding the 2018 Ribbon of Poppies Campaign.

I am sure that you are aware that around the UK almost six million men were mobilised during the Great War and of those almost 700,000 were killed and never returned home to their loved ones.

The aim of the Ribbon of Poppies Campaign is to promote the growing of Flanders Poppies, in designated areas around the United Kingdom, to commemorate the 100th anniversary of the end of the Great War in memory of those brave men who fell during World War One.

As an Association our branches across the UK focus on education, remembrance and welfare and it’s our belief that this campaign can be used to give our young people a better understanding of their history while also helping to teach them the importance of remembrance.

Our Association has produced a packet of Remembrance Poppy Seeds and these are available now from our website www.ancresommeassociation.co.uk priced at only £1 per packet.

Profits from the sale of these poppy seeds will be donated to the William McFadzean VC Commemoration Society. The Society is currently raising funds and has commission a sculptor to produce a statue of William McFadzean VC that will be erected in Lurgan, his place of birth. For more information on the society please visit www.williammcfadzeanvc.org.uk

Since the launch of this year’s Ribbon of Poppies Campaign hundreds of Scout, Cub, Guide and Brownie groups across England, Scotland, Wales and Northern Ireland have pledged support, as well as a number of schools and other councils and community organisations. I am writing to you today in the hope that your council will consider supporting this campaign. I would request that this letter be presented to your Council members for discussion.

Joining the campaign is very easy Step One – Pledge your support Step Two – Purchase your Poppy Seeds and finally Step Three – Sow the Seeds. For more information visit www.ancresommeassociation.co.uk

Once again thank you for taking the time to read this letter and we hope that you will look favourably on our request for support with this worthy cause.

If you have any queries or questions now, or in the future, don’t hesitate to contact us on 07920746760

Yours faithfully, Ant Maher Lt Col Ant Maher Patron Ancre Somme Association