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Minutes of a Regular Meeting of the Board of Education November 19, 2019

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Minutes of a Regular Meeting of the Board of Education November 19, 2019 MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION NOVEMBER 19, 2019 A regular meeting of the Board of Education, District 155, McHenry and Lake Counties, Illinois, was held at the Center for Education, One South Virginia Road, Crystal Lake, IL 60014 in said District, Tuesday, November 19, 2019. President Jason Blake called the meeting to order at 7:30 p.m. The President directed the Secretary to call the roll. Upon the roll being called, the following members answered present: Jason Blake, Amy Blazier, Adam Guss, Ron Ludwig, Nicole Pavoris, Dave Secrest, and Tom Vaclavek. Also present were: Steve Olson, Superintendent; Jay Sargeant, Assistant Superintendent of Human Resources; Jeremy Davis, Assistant Superintendent of Finance and Operations; Scott Shepard, Assistant Superintendent of Educational Services; Erica Bruso, Director of Fiscal Services; Shannon Podzimek, Director of Communications; Matt Timmerman, Director of Curriculum and Assessment; Kim Dahlem, Director of Student Services; George DiVenere, Director of Technology; Dr. Eric Ernd, Dr. Steve Koch, Josh Nobilio, and Neil Lesinski, Principals CHSD 155. Additional names of attendance on attached sign-in sheet. The Pledge of Allegiance was said by all in attendance. Dave Secrest moved and Amy Blazier seconded the motion that the minutes of Regular Meeting October 15, 2019 and Executive Session October 15, 2019, be approved as presented. Upon the roll being called, the following members voted. Aye: Jason Blake, Amy Blazier, Adam Guss, Ron Ludwig, Nicole Pavoris, Dave Secrest, Tom Vaclavek Nay: None Shannon Podzimek, Director of Communications, provided the introductions regarding Student Recognition. The CHSD 155 students listed below were recognized for their accomplishments. All-State Theatre Production Participant Allan Lopez, Cary-Grove High School Daniel Marable, Crystal Lake South High School Gabrielle Urbina, Crystal Lake South High School Nicholas Lingner, Prairie Ridge High School IHSA Class 2A Boys State Soccer Tournament Crystal Lake South High School; 2nd Place IHSA Class 2A Girls State Cross Country Tournament Prairie Ridge High School; 3rd Place Shannon Podzimek, Director of Communications, reported there were five requests for Records Under Freedom of Information Act. It was noted that additional information regarding these Records Under Freedom of Information Act is available online as part of the district website Board Information Packet. 1. Chaeli Diaz, Digital Marketing Associate, 1st American Pension Services Request was granted. 2. Marcus Ohnemus, Director of Sports Medicine for IL, ATI Physical Therapy Request was withdrawn. 3. Luz Juarez, Bricklayers’ Labor Management Cooperative Committee Request was granted in part and denied in part. 4. Paul Palliser, DDS Request was granted. 5. Cal Skinner, McHenry County Blog Request was granted. Sue Johnson, citizen, wished to address the Board of Education. Ms. Johnson commented on the district’s tax levy, reduction in spending, consideration of consolidation, and businesses/residents leaving Illinois. Tina Schany, citizen, wished to address the Board of Education. Ms. Schany requested the consideration of installing a sidewalk from Walkup Avenue to Prairie Ridge High School for safety purposes. Jason Blake, Board President, announced that Jeremy Davis, Assistant Superintendent of Finance and Operations, would be presenting information regarding the Proposed Levy 2019 at this Board of Education Meeting instead of committee. It was noted that the Resolution to Adopt Tentative Levy for 2019 must be publicly considered under the Truth-in-Taxation Law so as to begin the process for final Board adoption. Jeremy Davis, Assistant Superintendent of Finance and Operations, shared information from the October 30, 2019 McHenry County Coordinated Investment Study workshop that he attended. Mr. Davis explained that attendees divided into small groups to discuss what is currently coordinated and what makes sense to do in the future. Board members were informed that the state is now two months behind paying school districts mandated categorical payments, which are reimbursements for special education and transportation payments. The state currently owes CHSD 155 $367,000. Jeremy Davis, Assistant Superintendent of Finance and Operations, recommended that the Board of Education approve the attached Bill List and Bills Summary for the period of October 9, 2019 through November 12, 2019 in the amount of $10,878,900.88. Tom Vaclavek moved and Nicole Pavoris seconded the motion that the Bills as listed on the Agenda in the amount of $10,878,900.88 be approved and ordered paid as presented. Upon the roll being called, the following members voted. Aye: Jason Blake, Amy Blazier, Adam Guss, Ron Ludwig, Nicole Pavoris, Dave Secrest, Tom Vaclavek Nay: None Jeremy Davis, Assistant Superintendent of Finance and Operations, presented the 2019 Comprehensive Annual Financial Report (CAFR) for the fiscal year ending June 30, 2019. Submittal of this comprehensive report complies with the Illinois School Code’s requirements and represents the financial position of the governmental activities, each major fund, the aggregate remaining fund information as of June 30, 2019, and results of regular operations of CHSD 155. Mr. Davis informed Board members that detailed financial statements were reviewed; resulting in a clean audit with no adjusting journal entries. It was noted that Cynthia Petschke and Wade Arthur, Tighe, Kress & Orr Certified Public Accountants, were in attendance to answer any questions. It was further noted that the 2019 Comprehensive Annual Financial Report (CAFR) had been presented and discussed at the November 19, 2019 Budget, Planning, Finance, and Audit Committee Meeting. Nicole Pavoris moved and Amy Blazier seconded the motion that the Board of Education accept the 2019 Comprehensive Annual Financial Report (CAFR) as presented. Upon the roll being called, the following members voted. Aye: Jason Blake, Amy Blazier, Adam Guss, Ron Ludwig, Nicole Pavoris, Dave Secrest, Tom Vaclavek Nay: None Jeremy Davis, Assistant Superintendent of Finance and Operation, explained the Proposed Levy 2019 and importance as related to Illinois school districts. It was noted that most Illinois school district revenue comes from local property taxes and for tax- capped school districts, each levy is limited by its prior year levy plus inflation on its existing tax base. Mr. Davis shared a Google Slides presentation showing historical district revenues, historical tax rates and extensions, and other information. Over the prior five (5) years, the D155 tax extension increased 1.3% while inflation [CPI-U] increased approximately 7.0% (and the D155 tax rate decreased 15.6%). Board members were informed that since the tax rate is forecast to decrease, the only way a taxpayer will pay more in taxes to CHSD 155 is if the property owner’s assessment increases. Jeremy Davis, Assistant Superintendent of Finance and Operations, explained why District 155 needs additional revenue. It was noted that the district has had a balanced budget now for five (5) years. Capital project needs, however, are forecast to reduce district fund balances moving forward. During the district’s recent strategic planning process, input from students, staff, parents, and community members expressed a need to improve district facilities and focus on installing air conditioning. A proposed 2.75% tax levy increase would provide funds to cover the ongoing work to install air conditioning at Cary-Grove and Crystal Lake Central High Schools over a 3-year timeframe. A video was shown that explained capital projects and declining fund balances. In addition, Mr. Davis shared information as related to District 155’s fiscal responsibility. It was noted that the district has completed over $68.8 million in Capital Projects over the prior six (6) years; during that time period, district fund balances have fallen by only $21.4 million; and operating surpluses and prudent fiscal management have assisted in funding the remaining $47.4 million. Board members were informed that District 155 spends approximately $2,000 less per pupil than the average Illinois high school district. Administration is recommending that the Board of Education adopt the Tentative 2019 Levy as presented in anticipation of final adoption of the 2019 Levy at the December Board Meeting. Discussion was then held. Board discussion included operating vs. capital expenses, financial funding of programs, grant allocations from the state, D155 relationship with McHenry County College (collaborative space), continuing to properly manage taxpayer funds, continual changes in education, and building repairs/upgrades. It was noted that a flat levy would result in a decrease of $1.6 million compared to the administrative tax levy recommendation. Reading of the Resolution to Adopt Tentative Levy for 2019 was waived. RESOLUTION AUTHORIZING THE ESTIMATED AGGREGATE AMOUNT NECESSARY TO BE LEVIED FOR LEVY YEAR 2019 BY THE BOARD OF EDUCATION OF COMMUNITY HIGH SCHOOL DISTRICT 155 COUNTIES OF MCHENRY AND LAKE STATE OF ILLINOIS WHEREAS, the Board of Education of the Community High School District 155, Counties of McHenry and Lake, State of Illinois ("the Board of Education"), is empowered to levy taxes on the real property within the Community High School District 155, Counties of McHenry and Lake, State of Illinois ("the School District"); and WHEREAS, The Truth-in-Taxation Law requires that all taxing districts in the State
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