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Asset Management Agenda for 20 July 2015

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Asset Management Agenda for 20 July 2015 NOTICE OF MEETING To All Members of Asset Management Committee Councillor T Wasylenko – Presiding Member Councillor Turelli Councillor Nguyen – Deputy Presiding Member Councillor Randall Her Worship the Mayor, Angela Keneally (ex officio) Councillor Campbell Councillor Agius Councillor Ghent Councillor Scheffler I wish to advise that a meeting of the Asset Management Committee will be held in the: Committee Meeting Rooms 2 and 3 (CC2 & CC3) 72 Woodville Road, Woodville commencing at 6.00 pm on Monday, 20 July 2015. PHILIP HEWITT ACTING GENERAL MANAGER ASSET MANAGEMENT SERVICES Dated 16 July 2015 Please advise Jenny Watson if you are unable to attend this meeting or will be late. Telephone 8408 1510. We acknowledge that the land we meet on today is the traditional land of the Kaurna people. We respect their spiritual relationship with this land. We also acknowledge the Kaurna people as traditional custodians of the Kaurna land. We will endeavour, as Council, to act in a way that respects Kaurna heritage and the cultural beliefs of the Kaurna people. City of Charles Sturt 1. AM Agenda 20/07/15 AGENDA 1. COMMITTEE OPENING 1.1 Apologies for absence. 2. CONFIRMATION OF MINUTES Confirmation of the minutes of the previous meeting held on Monday, 15 June 2015. 3. BUSINESS Page No. (i) Items to be starred. (ii) All unstarred items to be adopted. “That having read and considered the reports in the agenda related to items (list the number of each item and its title) adopt the recommendations as printed.” 3.77* WESTERN ADELAIDE SPORTING FACILITY SUPPLY & DEMAND STUDY AND PRESENTATION (B863) 1 Brief This report presents the Western Adelaide Regional Sports Facility Strategic Framework for information. 3.78 POINT MALCOLM RESERVE AND BEACHWAY RESERVE – STATE GOVERNMENT FUNDING (B435) 10 Brief The report seeks Council endorsement to accept the funding from the Department of Planning, Transport and Infrastructure for reserve improvements to Beachway Reserve and to upgrade the play facilities at Point Malcolm Reserve. City of Charles Sturt 2. AM Agenda 20/07/15 3.79 REGULATED TREE LOCATED IN HAMPTON COURT KIDMAN PARK (B1559) 14 Brief To report on the outcome of investigations into the regulated Sugar Gum (Eucalyptus caldocalyx) located on the side alignment of 7 Glenwood Crescent, in Hampton Court, Kidman Park. 3.80 PROGRESS REPORT HENLEY SQUARE REDEVELOPMENT (B8440) 27 Brief This is a progress report to inform Council of the monthly progress of the Henley Square Redevelopment. The report also includes a Project Forecast to Complete with details of the scope of works completed under the contract. 3.81 RESERVE RENAMING - DRAINAGE RESERVE (B435) 37 Brief To consider the request to rename Drainage Reserve North and South to Grange Lakes Linear Park, or Railside Reserve. 3.82 LEXINGTON ROAD, HENLEY BEACH SOUTH - FOOTPATH ENCROACHMENT OVER PRIVATE LAND (B712) 43 Brief The existing footpath along the frontage boundary of 2 Lexington Road, Henley Beach South is located on private land. This report recommends that Council purchase land from the abutting property owner to enable the footpath to be retained in its present location. 3.83 UPGRADE BEVERLEY WASTE AND RECYCLING CENTRE (B8394) 48 Brief This report is to address the options for the future of the Beverley Recycling and Waste Centre. These options include potential upgrades necessary to comply with mandatory requirements of Environmental Protection Authority policies and Work Place Health and Safety obligations versus options of selling or leasing the facility. The proposed upgrade will include covering the disposal area to ensure compliance with current EPA policies as well as future proof the centre against potential further EPA and Workplace Health and Safety requirements and licencing conditions. The upgrade would also include the introduction of a supervised “Sort’n’Save” recycling process, improving way finding, customer service and addressing safety risks associated with the current saw-tooth layout design. City of Charles Sturt 3. AM Agenda 20/07/15 3.84 REMOVAL OF PEDESTRIAN CROSSING IN VALETTA ROAD KIDMAN PARK NEAR KOORALLA GROVE (B8678) 71 Brief This report advises Council that the pedestrian crossing with traffic lights in Valetta Road Kidman Park at Kooralla Grove is no longer needed and it could be replaced with pedestrian refuge crossing for safe crossing to bus stops on Valetta Road between Frogmore Road and Findon Road. The report seeks approval to include renewal of the school crossing with traffic lights in Mitton Avenue Henley Beach near Buckingham Avenue 2015/2016 Electronic Renewals Project. 3.85 STATUS OF ASSET MANAGEMENT PLANS (B7512) 82 Brief To update Council regarding the current status and future review schedule of Asset Management Plans for the major asset classes. 3.86 ASSET MANAGEMENT SERVICES CAPITAL WORKS & OPERATING PROGRAM VARIATIONS (B7502, B536) 86 Brief This report identifies capital works & operating program variations that have occurred in response to consultation outcomes, changed scope of works or tendering processes and recommends variations to enable works to proceed and identifies funding reallocations to be referred to the Corporate Services Committee as part of the quarterly review. 3.87 ASSET MANAGEMENT SERVICES END OF QUARTER REPORT – APRIL MAY AND JUNE 2015 (B3994) 89 Brief To report on the activities of the Asset Management Services Division for the quarter April May and June 2015. 3.88 WESTERN REGION WASTE MANAGEMENT AUTHORITY MINUTES (B5420) 153 Brief To provide members with a copy of the minutes of the Western Region Waste Management Authority Board meeting held on Thursday 25 June 2015. City of Charles Sturt 4. AM Agenda 20/07/15 4. MOTIONS ON NOTICE 5. QUESTIONS ON NOTICE 6. MOTIONS WITHOUT NOTICE [As previously identified and agreed by the Presiding Member] 7. QUESTIONS WITHOUT NOTICE 8. BUSINESS – PART II – CONFIDENTIAL ITEMS 9. MEETING CLOSURE City of Charles Sturt 1. AM Report 20/07/15 TO: Asset Management Committee FROM: Manager Open Space, Recreation & Property DATE: 20 July 2015 3.77* WESTERN ADELAIDE SPORTING FACILITY SUPPLY & DEMAND STUDY AND PRESENTATION (B863) Brief This report presents the Western Adelaide Regional Sports Facility Strategic Framework for information. Recommendation That the report, along with the Western Adelaide Regional Sporting Facilities Strategic Framework, be received and noted. Status This report relates to or impacts upon the following Community Plan Outcomes: Community Wellbeing • Create a safe, healthy and supportive community which encourages participation, creativity and diversity - Provide welcoming and accessible community facilities that offer diverse opportunities for community members to engage in cultural, recreational, sporting and lifelong opportunities Liveability and Place • Build healthy, functional and attractive neighbourhoods - Increase open space and seek opportunities for shared use to respond to the recreational and sporting needs of the community - Ensure that community facilities are developed and well maintained on an equitable basis Leadership • Demonstrate effective leadership with strong community collaboration - Ensure finances and asset are managed to support changing community needs in a sustainable cost effective way City of Charles Sturt 2. AM Report 20/07/15 WESTERN ADELAIDE SPORTING FACILITY SUPPLY & DEMAND STUDY AND PRESENTATION Item 3.77 Continued Relevant Council policies are: • Sporting and Community Clubs Fees Policy Background The Cities of Charles Sturt, Port Adelaide Enfield and West Torrens, along with Adelaide Shores, provide a significant range of sport and recreation facilities and opportunities for the wider western Adelaide population. Western Metropolitan Adelaide, over time, has established a range of local and region sporting facilities to cater for diverse community needs, and this has been appropriate given the importance of active and healthy communities. Long term financial planning and infrastructure asset management have been identified as two key challenges facing local government. All Councils have very large stocks of assets relative to their revenue base. A high proportion of these assets, most noticeably sporting and recreation facilities, are reaching the stage where they will require upgrading or replacing in the foreseeable future. These issues and potential impacts on communities and sports have reached a critical stage. Accordingly, Council must balance competing demands to: • Maintain existing (often ageing) sport and recreation facilities to a standard at least adequate for local community purposes; • Upgrade some existing facilities to higher standards, e.g. for regional competitions; • Provide new facilities, or replace old facilities with new; and • Keep rate rises to a minimum. Compounding the asset situation is a lack of funding through other levels of government and a reliance on local government to plan for, provide and upgrade facilities at the local and regional level. Equally, now more than ever, the western region is experiencing increased pressure and often conflicting community demands on the use of open space for sporting, recreation and other amenity. It was therefore considered timely to undertake a region study to ascertain the existing supply and demand of sporting facilities, therefore allowing each municipal to strategically determine future facility provision, not only within their own boundaries, but at a regional level. In 2013 the western region Councils of Cities of Charles Sturt (project leader), West
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