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The Regular Meeting of Council Was Held on Monday, August 11Th, 2014 at 7:00 Pm in the Community Hall. Present: Mayor Cassidy, D

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The Regular Meeting of Council Was Held on Monday, August 11Th, 2014 at 7:00 Pm in the Community Hall. Present: Mayor Cassidy, D Town of Hay River August 11th, 2014 Regular Meeting of Council 7:00 pm The Regular Meeting of Council was held on Monday, August 11th, 2014 at 7:00 pm in the Community Hall. Present: Mayor Cassidy, Deputy Mayor Jungkind, Councillors McKay, Mapes, Dohey, Jameson & Maher Staff: Ross Potter – Director of Protective Services/Fire Chief, Ian Frankton - Director of Recreation and Community Services, David Steele – Senior Administration Officer, Harvey Harris – Director of Finance, Stacey Barnes – Executive Assistant, Todd Pittman – Director of Public Works Absent: Councillors Candow & Coakwell Other: Jean Locke, Sarah Ladik (Hub), Pat Wray, Drew Queen, Todd Ashton 1. CALL TO ORDER: This Meeting was called to order at 7:00 pm with Mayor Cassidy presiding. 2. ADOPTION OF AGENDA #14-258 MOVED BY: CLLR MAHER SECONDED BY: CLLR JAMESON CARRIED Let it be noted that agenda item 11) Bylaws was moved to 13) and 14) In Camera – Matter still under consideration was added to the agenda. 3. DECLARATION OF INTEREST There is no Declaration of Interest for the Regular Meeting of Council, Monday, August 11th, 2014. 4. ANNOUNCEMENTS, AWARDS, CEREMONIES & PRESENTATIONS There is no Announcements, Awards, Ceremonies or Presentations for the Regular Meeting of Council, Monday, August 11th, 2014. 5. MINUTES Minutes of the Regular Meeting of Council, July 28th, 2014 #14-259 MOVED BY: CLLR MAHER SECONDED BY: DEPUTY MAYOR JUNGKIND That the Council of the Town of Hay River accepts the Minutes of the Regular Meeting of Council, July 28th, 2014 as presented. CARRIED Page 1 of 17 Town of Hay River August 11th, 2014 Regular Meeting of Council 7:00 pm 6. BUSINESS ARISING FROM THE MINUTES There was no business arising from the Minutes of the July 28th, 2014 Regular Meeting of Council. 7. CORRESPONDENCE & PETITIONS RECOMMENDATION: #14-260 MOVED BY: CLLR JAMESON SECONDED BY: CLLR DOHEY THAT THE COUNCIL OF THE TOWN OF HAY RIVER accepts the Correspondence and Petitions as presented. CARRIED BACKGROUND: a) Research License Application from Aurora Research Institute – Aurora College Information on that research undertaking that has now been modified to include Hay River within the scope of research. Note that it is believes she is somewhat behind on her original schedule due to smoke/fire conditions. COUNCIL POLICY / STRATEGY OR GOAL: N/A APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS: N/A FINANCIAL IMPLICATIONS: N/A ALTERNATIVES TO RECOMMENDATIONS: N/A ATTACHMENTS: Research License Application from Aurora Research Institute – Aurora College Prepared by: Stacey Barnes Executive Assistant th Date: August 7 , 2014 Page 2 of 17 Town of Hay River August 11th, 2014 Regular Meeting of Council 7:00 pm 8. MAYORS REPORT RECOMMENDATION: #14-261 MOVED BY: DEPUTY MAYOR JUNGKIND SECONDED BY: CLLR DOHEY THAT THE COUNCIL OF THE TOWN OF HAY RIVER accepts the Mayors Report for July 2014 as presented. CARRIED BACKGROUND: Formal Meetings: -Representatives from Royal Bank -Greg Morrow – RCMP -Representatives from ATCO/NUL -Franchise Committee -Building Committee -Personnel Committee -Representatives from NTCL -Jackie Milne, Rob Marshal – Northern Farm Training Institute -Collective Bargaining -Darcy King Informal Meeting -Wally Schumann – President, Hay River Metis Nation -Tom Colossimo – ITI Formal Events: -MACA formula funding review -MACA regional funding review Informal Events: -Kakisa dinner -Judy the Manners Lady Upcoming Meetings: Committees of Council Administration Meeting As required COUNCIL POLICY / STRATEGY OR GOAL: N/A APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS: N/A Page 3 of 17 Town of Hay River August 11th, 2014 Regular Meeting of Council 7:00 pm FINANCIAL IMPLICATIONS: N/A ALTERNATIVES TO RECOMMENDATIONS: N/A ATTACHMENTS: N/A Prepared by: Andrew Cassidy Mayor Date: August 7th, 2014 9. ADMINISTRATIVE ENQUIRIES Deputy Mayor Jungkind: I would like to bring up downtown parking, it needs to start being enforced, staff members for businesses are parking longer than 2 hours. Councillor Coakwell: Question Directed to Director of Public Works – Do we have a paving program? Or any further work figured out? Director of Public Works, Todd Pittman: Answer Directed to Councillor Coakwell – We are still working on one, there will be a paving business coming to Town to do so work. Councillor Dohey: Wondering if we have an update on the Recreation Centre re: Stantec and cost spent. Director of Recreation, Ian Frankton: Answer Directed to Councillor Dohey – 75K has been spent so far, looking at next week for final numbers Page 4 of 17 Town of Hay River August 11th, 2014 Regular Meeting of Council 7:00 pm 10. PUBLIC WORKS COMMITTEE REPORTS a) Excused Absence RECOMMENDATION: #14-262 MOVED BY: DEPUTY MAYOR JUNGKIND SECONDED BY: CLLR COAKWELL THAT THE COUNCIL OF THE TOWN OF HAY RIVER excuses Councillor Dohey from the Public Works Committee Meeting, Tuesday, August 5th, 2014 and Councillor Mapes from the Regular Meeting of Council, Monday, August 25th, 2014. CARRIED BACKGROUND: Councillor Dohey has requested to be excused from the Public Works Committee Meeting, Tuesday, August 5th, 2014, further Councillor Mapes has requested to be excused from the Regular Meeting of Council, Monday, August 25th, 2014. COUNCIL POLICY / STRATEGY OR GOAL: N/A APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS: N/A FINANCIAL IMPLICATIONS: N/A ALTERNATIVES TO RECOMMENDATIONS: N/A ATTACHMENTS: N/A Prepared by: Reviewed by: Stacey Barnes David Steele Executive Assistant Senior Administrative Officer st st Date: July 31 , 2014 Date: July 31 , 2014 Page 5 of 17 Town of Hay River August 11th, 2014 Regular Meeting of Council 7:00 pm b) Public Works and Planning Monthly Report RECOMMENDATION: #14-263 MOVED BY: DEPUTY MAYOR JUNGKIND SECONDED BY: CLLR COAKWELL THAT THE COUNCIL OF THE TOWN OF HAY RIVER accepts the report titled “Public Works & Planning Monthly Report” for July 2014 as presented. CARRIED BACKGROUND: • Normal operation and maintenance activities were completed throughout the month of July. Item Level of Activity Timeline for Water License Report Title / Action Required Submission Annual Report (Submitted) March 31 each year Identify Surveillance Network Program station(s) with signage. At all times Identify Water Supply and Waste Disposal Facilities with signage. At all times Copies of Water License in the Town of Hay River office(s), Solid Waste Disposal Facilities, and Water Supply Facilities At all times Notify Inspector prior to conducting maintenance work on Prior to maintenance lagoon cells. activities Biochemical Oxygen Demand and Carbonaceous Biochemical Oxygen Demand trend analysis August 31, 2014 Sludge Management Plan Submitted Solid Waste Disposal Facility Drainage Study Submitted Solid Waste Disposal Facilities Operations Report to Submitted measure, defines, and identifies the remaining lifespan of the facilities and volumes of Waste the facilities can accept. Within 90 days of issuance of the Water Snow Disposal Plan License (Submitted) Review of the Snow Disposal Plan and submission of Annually – Annual updates/revision. Reporting Requirement Once every two years Inspection of constructed berms, dykes, and dams within during the summer the Sewage Disposal Facility. season by an Engineer As-built plans and Record Drawings of the Sewage Disposal Facilities, lagoon and associated structures, Within six months of sludge storage area, Solid Waste Facilities, and issuance of the Water Biotreatment Pad. License (Submitted) Within six months of A surveyed description of the wetland and associated issuance of the water Page 6 of 17 Town of Hay River August 11th, 2014 Regular Meeting of Council 7:00 pm structures that comprise part of the Sewage Disposal Licence (Submitted) Facilities 60 days prior to the Notification of Modification proposed Modification Modifications to Water Supply Facilities and Waste Disposal Facilities Within 90 days of Interim Closure and Reclamation Plan for the Solid Waste completion of the Disposal Facility Modifications At least six months prior to abandoning any Waste Disposal Final Closure and Reclamation Plan Facilities Final design drawings for the construction of any dams, dykes, or control structures Prior to construction Within 90 days of As-built plans and Record Drawings completion Within three months of Updated plan for the operation and maintenance of the issuance of the Water Waste Disposal Facilities (Note that this can be one plan or License (Under one plan for each Facility.) Revision) Review of Operation and Maintenance Plan and submission Annually – Annual of updates/revision Reporting Requirement Spill Contingency Plan in accordance with Indian and Northern Affairs Canada’s 2007 “Guidelines for Spill Contingency Planning” Submitted Review of Spill Contingency Plan and submission of Annually – Annual updates/revision Reporting Requirement Solid Waste Site Management of Solid Waste contract is ongoing. Cover is being applied to reduce the risk of reoccurrence of fires on site. Electronic Waste Removal The Town of Hay River is working in conjunction with ENR to consolidate and ship the electronic waste currently at the Landfill. Process and Remove Scrap Steel Contribution agreement has been received from the Government of North West Territories (GNWT) for $25k. This work will be tendered and take place in August. Tire Shredding Contribution agreement has been received from the Government of North West Territories (GNWT) for $25k. This work will be procured through a request for quotation in conjunction with Yellowknife and Fort Smith closing on Friday, August
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