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2Nd Invitation

2Nd Invitation

th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, ,

July 19, 2019 20th MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Copenhagen, Denmark “Responsive Ice Services: Innovating Science and Service for a Changing Environment”

Greetings from the IICWG Secretariat; Following the May 23rd invitation from the IICWG co-chairs, this letter is a last reminder to register for the 20th Meeting of the International Ice Charting Working Group (IICWG-XX). This year’s meeting is being hosted in Copenhagen, Denmark, by the Danish Meteorological Institute (DMI) during September 23-27. The theme for the meeting is “Responsive Ice Services: Innovating Science and Service for a Changing Environment”. Registration There is no fee to attend the meeting but, if you have not already done so, please register with the secretariat as soon as possible but no later than August 14. Just send an e-mail to me at [email protected] indicating the following:  The days (Monday-Friday) that you plan to attend  Whether you will attend the icebreaker reception on Monday evening  Whether you will attend the hosted dinner on Thursday evening  Whether you would like to participate in the Saturday excursion to Elsinore  If you will be bringing a guest to any of the events Meeting Venue The meeting will be held at Nordatlantens Brygge, 91, 1401 København. Nordatlantens Brygge () is an old cultural center located 2 km from the city centre. There is good access to public transportation and the tourist area is just a short walk across the picturesque Inderhavnsbroen (Inner Harbour Bridge). There is a street food market just outside the meeting venue and there are several cafés in the area. Agenda (see attached outline) The latest draft agenda is attached. You will see that it is pretty full although there are a couple of spots left for topical items. Posters have been an increasingly valuable way to share information at the IICWG meeting and we are encouraging a continuation of this trend. In addition to poster sessions accompanying the health breaks, poster presenters will be given short time

… th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark slots in the agenda to introduce and highlight their posters to the plenary. Please let me know if you wish to present a poster. You will also notice that we have maintained the extra-long health breaks to allow sufficient time for networking and side-bar meetings. Technical Tours The technical tour this year will be a boat cruise around Copenhagen’s harbour with a technical talk on the many scientific and technical achievements realized in the city. The tour will conclude at the restaurant SALT for the meeting dinner hosted by DMI. Accommodation Block reservations have been made at three recommended hotels as listed below. Use the links and appropriate booking code for the hotel of your choice. Please note that these block reservations will expire on August 22. Travel Detailed information on how to get to hotels and the meeting venue from both and the central train station is provided below. Most IICWG participants will not require a visa to visit Denmark. However, you should check the Danish Ministry of Foreign Affairs website to verify your own circumstances. Social Events DMI and sponsors will host an ice breaker reception at Nordatlantens Brygge on Monday evening. Thursday afternoon and evening, we will have a technical tour followed by dinner hosted by DMI at the restaurant SALT, 24-28, 1253 Copenhagen. A post meeting excursion is scheduled for Saturday September 28 for those who would like to stay a bit longer in Copenhagen. We will leave Copenhagen by train around 10 a.m., heading for Elsinore, about 45 minutes to the north. There, we will have a special guided tour of the award winning Maritime Museum of Denmark. The tour will allow time for lunch (at own expense), exploring the Museum exhibitions, and perhaps a visit to the UNESCO World Heritage site Castle. We plan to be back in Copenhagen no later than 4:30 p.m. Tourist Information Copenhagen is the Capital of Denmark. It is truly a green city surrounded by water and parks, with climate-friendly citizens to match and a harbour clean enough to swim in. When it comes to great food, Copenhagen is the place to be. The city’s menu spans the

… th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark gamut from world-class Michelin-starred dining to flavourful street food at the city’s many food markets. At the time of IICWG-XX, we can expect day-time temperatures in the teens (°C) and nighttime lows around 10°C. On average, September has 10 days of rain. Organizing Committee The Organizing Committee for IICWG-XX is:  Marianne Thyrring, Keld Qvistgaard, Dorthe Høegh (Danish Meteorological Institute)  Tom Cuff, Shanna Combley-Pitter, Alison Agather (NOAA)  Mike Hicks (International Ice Patrol)  Jürgen Holfort (German Hydrographic Service)  Wolfgang Dierking (Alfred Wegener Institute)  Alvaro Scardilli (Argentine Naval Hydrographic Service)  Nick Hughes (Norwegian Ice Service)  John Parker (Canadian Ice Service  Chris Readinger (U.S. National Ice Center)  Klaus Strübing and John Falkingham of the IICWG Secretariat. If you have questions about the meeting, please contact the secretariat at ([email protected]) or other members of the Organizing Committee. Additionally, you can check the IICWG website at http://nsidc.org/noaa/iicwg/ for periodic updates.

John Falkingham IICWG Secretariat

Attach: Links and Websites Hotels Travel Information Agenda - Draft 7

… th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark

Links and Websites

IICWG Website http://nsidc.org/noaa/iicwg/ IICWG Secretariat e-mail [email protected] Denmark VISA Information https://www.nyidanmark.dk/en-GB/You-want-to-apply Maritime Museum of Denmark https://mfs.dk/en/ Copenhagen Tourism https://www.visitcopenhagen.com/copenhagen/c openhagen-best-in-travel-2019 Copenhagen Transit Information https://www.visitcopenhagen.com/copenhagen/public -transport https://dinoffentligetransport.dk/tourist/info/ Copenhagen Weather https://www.dmi.dk/ Map https://www.google.com/maps/place/Strandgade+91, +1401+K%C3%B8benhavn/@55.6768407,12.596234 8,16z/data=!4m5!3m4!1s0x4652533b6936de05:0xa5 01bac07d4eacf8!8m2!3d55.6776768!4d12.5966212

… th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark

Hotels Hotels with block reservations valid until August 22 (20 rooms at each hotel)

______Hotel Scandic Front Sankt Annæ Pl. 21, 1250 Copenhagen Booking code: BDMI220919 https://www.scandichotels.com/hotelreservation/select-rate?hotel=739&fromDate=2019- 09-22&toDate=2019-09-28&room%5b0%5d.adults=1&bookingCode=BDMI220919 Phone: +45 33 13 34 00 Price per night: DKK 1145 (154 EUR., 172 USD) incl. breakfast ______Hotel Scandic Kødbyen Skelbækgade 3A, 1717 Copenhagen Booking code: BDMI220919 https://www.scandichotels.com/hotelreservation/select-rate?hotel=721&fromDate=2019- 09-22&toDate=2019-09-28&room%5b0%5d.adults=1&bookingCode=BDMI220919 Phone: +45 72 18 33 40 Price per night: DKK 1145 (154 EUR., 172 USD) incl. breakfast ______Copenhagen Admiral Hotel Toldbodgade 24-28, 1253 Copenhagen Booking code: DMIGRP (enter into the Promotion Code field) https://admiralhotel.dk/en/ Phone: +45 33 74 14 24 Price per night: DKK 2200 (295 EUR, 330 USD). Breakfast buffet DKK 155 (21 EUR, 23 USD) ______Please contact Dorthe Hoegh at DMI ([email protected]) if you need any further information or assistance with the hotel reservations.

… th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark

Travel Information From Copenhagen Airport For meeting participants arriving by air, the easiest way to get to hotels near the city centre is by metro. Take the metro from terminal 3 Line M2 and stop at either Kgs. or Nørreport. The ride takes about 20 minutes. If you are going directly to Nordatlantens Brygge, stop at and walk 800 meters. A taxi from the airport costs DKK 250-300 and, depending on traffic, takes about 20 minutes. Taxi stands are located outside terminal 3. From Copenhagen Central Train Station Those arriving by train have a choice of two bus lines to the meeting venue:  Bus line 66 (Sankt Annæ Plads, Skuespilhuset) to Nyhavnsbroen. Walk 600 meters. Takes around 15 minutes.  Bus line 9A (Refshaleøen) to . Walk 600 meters. Takes around 18 minutes. Tickets for public transit You will need a ticket for three zones, which costs DKK 38. Always buy a ticket before boarding the train or metro. You can buy your ticket in ticket machines, which accept Danish cash and the most common credit cards, or at 7 Eleven kiosks in the train and metro stations. In the Copenhagen Airport arrival hall and at Copenhagen Central Station, there is a DSB ticket office as well as ticket machines. Onboard the buses in Copenhagen, you may buy your ticket from the driver, if you have correct change. The same ticket can be used in the metro, bus, train (and harbour bus.) Always have your ticket with you in case a conductor wants to see it. Travelling without a valid ticket will result in a fine of up to DKK 750. To pay for your tickets online and on the go, download the app "DOT Mobilbilletter" from the App Store or Google Play and click "Indstillinger" (settings) followed by "Sprog" (language) to select the English version. From there you can select the fare you need and enter your credit card details.

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