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1St Invitation th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark May 23, 2019 Greetings from the IICWG Co-Chairs; This is your invitation to attend the 20th Meeting of the International Ice Charting Working Group (IICWG-XX). This year’s meeting is being hosted in Copenhagen, Denmark, by the Danish Meteorological Institute (DMI) during September 23-27. The theme for this year’s meeting is “Responsive Ice Services: Innovating Science and Service for a Changing Environment”. Since 1999, the IICWG has successfully worked as a forum for the operational ice services and helped them to better meet the needs of their national and international maritime clients through coordination and cooperation in data sharing, standards, training, product development, and research activities. The annual meeting has proven to be a valuable opportunity for national ice services to meet, along with their partners and clients, to discuss and coordinate work on issues facing operational ice monitoring and forecasting today and in the years to come. The IICWG is an advisory body to the JCOMM Expert Team on Sea Ice and coordinates its activities with the WMO Executive Council Panel of Experts on Polar and High Mountain Observations, Research and Services. Agenda (see attached) The dramatic changes taking place in the waters affected by floating ice are having a major impact on the operational ice services, as well as their clients. The information needs of the maritime community are evolving rapidly. At the same time, advances in earth observation, information technology, machine learning, and computer modelling promise new and innovative opportunities to serve those needs. Through expert presentations, panel discussions and breakout groups, this year’s meeting aims to explore how new approaches can be employed to best serve those working in the maritime ice environment. There are still a number of available presentation slots for relevant contributions. The IICWG meeting is open to all from Monday afternoon through to the participants’ dinner on Thursday evening. The business meeting on Friday morning is for national ice service representatives and their invited guests to discuss the results of the meeting and decide on the work plan for the coming year. Posters have been an increasingly valuable way to share information at the IICWG meeting and we are encouraging a continuation of this trend. In addition to poster sessions accompanying the health breaks, poster presenters will be given short time slots in the agenda to introduce and highlight their posters to the plenary. Please feel free to send comments, suggestions for the agenda, and poster submissions to the IICWG Secretariat. th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark Meeting Venue The meeting will be held at Nordatlantens Brygge, Strandgade 91, 1401 København. Nordatlantens Brygge (North Atlantic House) is an old cultural center located 2 km from the city centre. There is good access to public transportation and the Nyhavn tourist area is just a short walk across the picturesque Inderhavnsbroen (Inner Harbour Bridge). There is a street food market just outside the meeting venue and there are several cafés in the area. Accommodations Block reservations have been made at three recommended hotels as listed below. Use the links and appropriate booking code for the hotel of your choice. Please note that these block reservations must be accessed before August 22. Travel Detailed information on how to get to hotels and the meeting venue from both Copenhagen airport and the central train station is provided below. Most IICWG participants will not require a visa to visit Denmark. However, you should check the Danish Ministry of Foreign Affairs website to verify your own circumstances. Social Events DMI and sponsors will host an ice breaker reception at Nordatlantens Brygge on Monday evening. Thursday afternoon and evening, we will have a technical tour followed by dinner hosted by DMI at the restaurant SALT, Toldbodgade 24-28, 1253 Copenhagen. A post meeting excursion is scheduled for Saturday September 28 for those who would like to stay a bit longer in Copenhagen. We will leave Copenhagen by train around 10 a.m., heading for Elsinore, about 45 minutes to the north. There, we will have a special guided tour of the award winning Maritime Museum of Denmark. The tour will allow time for lunch (at own expense), exploring the Museum exhibitions, and perhaps a visit to the UNESCO World Heritage site Kronborg Castle. We plan to be back in Copenhagen no later than 4:30 p.m. Tourist Information Copenhagen is the Capital of Denmark. It is truly a green city surrounded by water and parks, with climate-friendly citizens to match and a harbour clean enough to swim in. When it comes to great food, Copenhagen is the place to be. The city’s menu spans the gamut from world-class Michelin-starred dining to flavourful street food at the city’s many food markets. th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark At the time of IICWG-XX, we can expect day-time temperatures in the teens (°C) and nighttime lows around 10°C. On average, September has 10 days of rain. Registration There is no fee for attending the meeting but, in order to assist with logistics, you are kindly asked to register with the secretariat as soon as you can but no later than August 14. Simply send an e-mail to [email protected] indicating the following: The days (Monday-Friday) that you plan to attend Whether you will attend the reception on Monday evening Whether you will attend the dinner on Thursday evening (please indicate any special meal requirements) Whether you will accompany the post-meeting excursion on Saturday If you will be bringing a guest to any of the events Organizing Committee The Organizing Committee for IICWG-XX is: Marianne Thyrring, Keld Qvistgaard (Danish Meteorological Institute) Tom Cuff, Shanna Combley-Pitter, Alison Agather (NOAA) Mike Hicks (International Ice Patrol) Jürgen Holfort (German Hydrographic Service) Wolfgang Dierking (Alfred Wegener Institute) Alvaro Scardilli (Argentine Naval Hydrographic Service) Nick Hughes (Norwegian Ice Service) John Parker (Canadian Ice Service Chris Readinger (U.S. National Ice Center) Klaus Strübing and John Falkingham of the IICWG Secretariat. An updated agenda will be distributed in July. Additionally, you can check the IICWG website at http://nsidc.org/noaa/iicwg/ for periodic updates. If you have questions about the meeting, please contact the secretariat at [email protected] or other members of the Organizing Committee. Thomas J. Cuff Marianne Thyrring Director, Office of Observations Director-General NOAA National Weather Service Danish Meteorological Institute Office: +1 301 683 1332 Mobile: +45 2075 6155 Mobile: +1 240 470 5265 [email protected] [email protected] th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark Links and Websites IICWG Website http://nsidc.org/noaa/iicwg/ IICWG Secretariat e-mail [email protected] Denmark VISA Information https://www.nyidanmark.dk/en-GB/You-want-to-apply Maritime Museum of Denmark https://mfs.dk/en/ Copenhagen Tourism https://www.visitcopenhagen.com/copenhagen/c openhagen-best-in-travel-2019 Copenhagen Transit Information https://www.visitcopenhagen.com/copenhagen/public -transport https://dinoffentligetransport.dk/tourist/info/ Copenhagen Weather https://www.dmi.dk/ Map https://www.google.com/maps/place/Strandgade+91, +1401+K%C3%B8benhavn/@55.6768407,12.596234 8,16z/data=!4m5!3m4!1s0x4652533b6936de05:0xa5 01bac07d4eacf8!8m2!3d55.6776768!4d12.5966212 th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark Hotels Hotels with block reservations valid until August 22 (20 rooms at each hotel) ______________________________________________________________________ Hotel Scandic Front Sankt Annæ Pl. 21, 1250 Copenhagen Booking code: BDMI220919 https://www.scandichotels.com/hotelreservation/select-rate?hotel=739&fromDate=2019-09- 22&toDate=2019-09-28&room%5b0%5d.adults=1&bookingCode=BDMI220919 Phone: +45 33 13 34 00 Price per night: DKK 1145 (154 EUR., 172 USD) incl. breakfast ______________________________________________________________________ Hotel Scandic Kødbyen Skelbækgade 3A, 1717 Copenhagen Booking code: BDMI220919 https://www.scandichotels.com/hotelreservation/select-rate?hotel=721&fromDate=2019-09- 22&toDate=2019-09-28&room%5b0%5d.adults=1&bookingCode=BDMI220919 Phone: +45 72 18 33 40 Price per night: DKK 1145 (154 EUR., 172 USD) incl. breakfast ______________________________________________________________________ Copenhagen Admiral Hotel Toldbodgade 24-28, 1253 Copenhagen Booking code: DMIGRP (enter into the Promotion Code field) https://admiralhotel.dk/en/ Phone: +45 33 74 14 24 Price per night: DKK 2200 (295 EUR, 330 USD). Breakfast buffet DKK 155 (21 EUR, 23 USD) ______________________________________________________________________ Please contact Dorthe Hoegh at DMI ([email protected]) if you need any further information or assistance with the hotel reservations. th 20 MEETING OF THE INTERNATIONAL ICE CHARTING WORKING GROUP September 23-27, 2019 – Nordatlantens Brygge, Copenhagen, Denmark Travel Information From Copenhagen Airport
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