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Finance and General Purpose Committee Agenda 15.06.2020

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Finance and General Purpose Committee Agenda 15.06.2020 PENLEE CENTRE PENLEE PARK PENZANCE CORNWALL TR18 4HE Telephone: (01736) 363405 Email: [email protected] TOWN CLERK: HESTER HUNT 9 June 2020 Councillors S M Cordel (Chair) J H Dixon (Vice-Chair) Councillors D J Axford J S Lambourn S Bosworth R A Mann N C Broadhurst N G Pengelly W Elliott M B Thomas B Jackson CAC White P Young The Press and all other Town Councillors for information FINANCE AND GENERAL PURPOSES COMMITTEE You are hereby summoned to a virtual meeting of the Finance & General Purpose Committee to be held via Zoom on Monday 15 June 2020 at 7.00 pm to discuss the business set out in the Agenda below. Councillors will be provided with a link to access the meeting as a participant. Any member of the public wishing to speak during Public Participation at the start of the meeting is asked to contact the Town Clerk by 3.00pm on Thursday 11 June 2020. Members of the public wishing to view the meeting only can use the following link for public access: https://zoom.us/webinar/register/WN_wCnLdkgtTQSGtYevVJBTBg Hester Hunt TOWN CLERK This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role. A G E N D A 1. Apologies for Absence 2. Declarations of interest – Members to declare any interests they may have in agenda items in accordance with the requirements of the Local Authorities. (Cornwall Code of Conduct 2014) 3. Public participation 4. Exclusion of press and public To resolve to exclude members of the press and public. To agree any items to be dealt with after the public and press have been excluded as publicity would prejudice the public interest by reason of the confidential nature of the business to be transacted. (Public Bodies [Admission to Meetings] Act 1960) 5. Minutes of the meeting held on 10 February 2020 (attached) 6. Reports to Note (previously circulated and attached) (a) Paid Expenditure Transactions from 1 Jan to 31 March 2020 (b) Bank Reconciliation 1 Jan to 31 March 2020 (c) Financial Comparison for the period ending 31 May 2020 7. Thank you letters received from previous grant awards - for info (a) Penzance Chamber of Commerce (b) Whole Again Communities (c) iSight Cornwall (d) Penzance Literary Festival (e) Cornwall Air Ambulance 8. Reports for Decision from Other Committees (see attached) (a) Leisure & Amenities Committee Reserve Movements (b) Penlee House Committee - Virement from Penlee House Fab-Plant Reserve 9. Reports for Decision - (see attached) (a) Financial Papers to receive and accept: (i) Paid Expenditure Transactions from 1 April to 31 May 2020 (ii) Bank Reconciliation 1 April to 31 May 2020 (iii) Financial Comparison for the period ending 31 May 2020 (b) Revised 20/21 Budget – Covid Impacts & Appendices 1,2 & 3 10. Applications for Small Grants (see attached) (a) Cornwall Air Ambulance (b) Coast FM (c) Newlyn Archive 11. Matters arising for report at next meeting only 12. Appointment of new Chair of Finance & General Purpose Committee (which will include appointment of Director for JPPL) MINUTES OF THE FINANCE AND GENERAL PURPOSES COMMITTEE MEETING held in the St Piran Room, Penlee Centre, Penlee Park, Penzance on Monday 10 February 2020 at 7:00pm PRESENT Councillors S M Cordel (Chair) J H Dixon (Vice-Chair) Councillors D J Axford N C Broadhurst W Elliott B Jackson J S Lambourn Also present: Hester Hunt (Town Clerk), Michelle Davey (Acting RFO), Helen Wilson- Prowse (appointed Support Services Manager/RFO) 47. APOLOGIES FOR ABSENCE Councillors S Bosworth, R A Mann, M B Thomas, C A C White, P Young Absent without apologies: N G Pengelly 48. TO RECEIVE DECLARATIONS OF INTEREST None. 49. PUBLIC PARTICIPATION None. 50. TO RESOLVE TO EXCLUDE MEMBERS OF THE PRESS AND PUBLIC To agree any items to be dealt with after the public (including the press) have been excluded as publicity would prejudice the public interest by reason of the confidential nature of the business to be transacted Public Bodies [Admission to Meetings] Act 1960. In respect of Agenda item 10(a) Personnel Committee Confidential Report for Decision, it was unanimously RESOLVED – to exclude the press and public from the meeting during discussion of this item. (Proposed: Cllr Broadhurst; seconded: Cllr Axford.) 51. MINUTES OF MEETINGS HELD ON 9 DECEMBER 2019 The Minutes having already been circulated, it was unanimously - 29 - Finance & General Purposes Committee 10 February 2020 RESOLVED – that the Chairman sign the Minutes of the meeting held on 9 December 2019 as a true and correct record. (Proposed: Cllr Axford; seconded: Cllr Broadhurst.) 1 abstention 52. THANK YOU LETTERS Letters of thanks for the receipt of a grant had been received from: (a) Penwith Education Trust (b) Penwith 50+ Forum (c) Penzance/Concarneau Twinning Association (d) Penzance Street Pastors (e) Wild Young Parents Project (f) Mousehole Harbour Lights 53. APPLICATIONS FOR GRANT (a) Cornwall Schools Cricket Association The Association was seeking a contribution towards the cost of sending a young player from the local area on a cricket tour of South Africa. Members considered the request and it was unanimously RESOLVED – to write to the Cornwall Schools Cricket Association requesting the name, address and school of the recipient of the grant and to defer a decision until the next meeting of the Finance & General Purposes Committee. (Proposed: Cllr Dixon; seconded: Cllr Axford.) (b) iSight Cornwall iSight Cornwall had requested a grant to help fund a Community Outreach service for blind and partially-sighted residents of Penzance and West Penwith, providing a direct local one-to-one access to its services by breaking down barriers of transport affordability and rural and social isolation. It was unanimously RESOLVED – to award a grant of £450 to assist with the establishment of a Community Outreach service for blind and partially-sighted residents of Penzance. (Proposed: Cllr Broadhurst; seconded: Cllr Jackson.) (c) Music At St Mary’s Music At St Mary’s had applied for a grant of £350 towards the total cost of £2,100 for producing eight concerts to run from March to June 2020, and it was unanimously RESOLVED – to award a grant of £350 towards the cost of producing eight concerts to run from March to June 2020. (Proposed: Cllr Dixon; seconded: Cllr Broadhurst.) - 30 - Finance & General Purposes Committee 10 February 2020 (d) Newlyn Archive Newlyn Archive was seeking a grant of £150 towards the cost of organising an Open Day in March 2020 on ‘Fishing Trades in Newlyn’ and it was unanimously RESOLVED – to award a grant of £150 towards the cost of the planned Open Day in March 2020 on ‘Fishing Trades in Newlyn’. (Proposed: Cllr Lambourn; seconded: Cllr Axford.) (e) Newlyn Penzance International Film Festival 2020 The organisation had requested a grant of £500 towards the cost of a three-day film festival to be held at the Acorn Theatre in April 2020 and it was unanimously RESOLVED – to award a grant of £500 towards the cost of the three-day film festival in April 2020. (Proposed: Cllr Axford; seconded: Cllr Broadhurst.) (f) Penzance Chamber of Commerce Penzance Chamber of Commerce had requested a grant of £300 towards the total cost of £1,000 for developing an interactive map that would allow anyone with restricted access to have awareness of shops and café facilities. It was noted that, under normal circumstances, a funding request from the Chamber of Commerce would not be considered, however, due to the recent disbanding of the Penwith Dementia Friendly Community, the Chamber of Commerce had taken up this project. It was therefore unanimously RESOLVED – to award a grant of £300 to Penzance Chamber of Commerce towards the cost of developing an interactive map for those with restricted access. (Proposed: Cllr Dixon; seconded: Cllr Broadhurst.) (g) Penzance Literary Festival Penzance Literary Festival was seeking a grant of £500 towards the cost of an outreach programme to attract local participants to the festival and it was unanimously RESOLVED – to award a grant of £500 towards of organising an outreach programme to attract local participants to the Penzance Literary Festival. (Proposed: Cllr Axford; seconded: Cllr Elliott.) (h) Whole Again Communities CIC The organisation had requested a grant of £600 towards the total cost of £1,020 for an extension of the kitchen to enable them to meet client demands. It was unanimously RESOLVED – to award a grant of £600 towards the cost of an extension of the organisation’s kitchen. (Proposed: Cllr Dixon; seconded: Cllr Cordel.) - 31 - Finance & General Purposes Committee 10 February 2020 54. REPORTS FOR DECISION (a) Financial papers to receive and accept (i) Paid expenditure transactions made from 1 November to 31 December 2019 It was unanimously RESOLVED – to receive and accept the paid expenditure transactions for the period 1 November to 31 December 2019. (The transactions form Appendix A to these Minutes.) (Proposed: Cllr Dixon; seconded: Cllr Cordel.) (ii) Bank reconciliation 1 November to 31 December 2019 It was unanimously RESOLVED – to receive and accept the bank reconciliation for the period 1 November to 31 December 2019. (Proposed: Cllr Dixon; seconded: Cllr Lambourn.) (iii) Financial Comparison for the period ending 31 December 2019 It was unanimously RESOLVED – to receive and accept the financial comparison for the period ending 31 December 2019. (Proposed: Cllr Dixon; seconded: Cllr Cordel.) (b) Updated Risk Register The updated Risk Register was presented to members and it was unanimously RESOLVED – to approve the section of the Risk Register that related to the Finance & General Purposes Committee and the sections for the Leisure & Amenities Committee and the Penlee House Committee, and to recommend adoption of the Risk Register to Penzance Council.
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