Truro City Council

TRURO CITY COUNCIL

Town Clerk’s Department Municipal Buildings Boscawen Street Truro TR1 2NE Tel. (01872) 274766 Fax. (01872) 225572

CITY OF TRURO www.truro.gov.uk

Roger Gazzard email: [email protected] Town Clerk F6/3/RG/CAE July 2017

YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE TRURO CITY COUNCIL TO BE HELD AT 7.00 pm ON MONDAY 31 JULY 2017 in the Council Chamber, Municipal Buildings, Boscawen Street, Truro For the transaction of the under-mentioned business:-

1 Prayers Prior to the formal business of the Council, the Mayor’s Chaplain, The Reverend Christopher Epps, to say prayers.

2 Disclosure or Declarations of Interest Councillors will be asked to make disclosures or declarations of interest in respect of items on this agenda

3 Open Session for Cornwall Councillors verbal, written or tabled reports (15 minutes) This is an opportunity to discuss Cornwall Council issues relevant to the Council. If there are any matters that require a Council decision, please notify the Town Clerk four working days before the meeting

4 Open Session for Electors of Truro – Verbal Questions (15 minutes) This is an opportunity for electors to raise issues with the Council. The Council is unable to make any resolutions at this meeting on any issues raised

5 To receive apologies for absence

6 To confirm the Minutes of the Meeting of Council held 3 July 2017, page nos: 31-35, (Minute nos: 78-84)

7 To receive Communications from the Mayor

8 To receive Correspondence

9 Question Time pursuant to Standing Order No. 5k – Written Questions only A member may ask the Mayor or the Town Clerk, any question in writing concerning the business of the Council; provided four clear days’ notice of the question has been given to the person to whom it is addressed. Normally as much notice is required as possible but, in exceptional circumstances, written questions may be submitted to the Town Clerk by noon of the date of the meeting. Every question shall be put and answered without discussion. A person to whom a question has been put may decline to answer

COUNCIL – 31 JULY 2017

10 To receive information and/or determine action as appropriate in the following report:

(1) Minutes of the Planning Committee held 6 July 2017, page nos. 36-39 (Minute nos: 85-90); 1.1 Minute 87- Planning Consultation (PL1) Proposed by the Chairman

RESOLVED that Cornwall Council be informed that all plans, outline planning applications and signs as detailed upon the schedule (Appendix ‘C’), as submitted should be approved, subject to exceptions and requirements.

1.2 Meeting of the Parks and Amenities Committee held 17 July 2017, pages 40-44, (Minute nos.91-104);

2.1 Minute No: 93 - Boscawen Park (ii) Play Area Safety Issue (EP7/12) Proposed by Councilor Roden, seconded by Councillor Mrs Callen

RECOMMENDED that the opinion of the Friends of Boscawen Park Group and the Council’s insurers, Zurich Municipal, be sought and this item placed on the agenda for the next Parks and Amenities Committee meeting to be held on 11 September 2017.

(iii) Proposed Redevelopment of the Tennis Facilities Proposed by Councillor Roden, seconded by Councillor Mrs Callen

RECOMMENDED that the progress on the proposed redevelopment be noted.

2.2 Minute No: 94 – Inspection of Victoria and Waterfall Gardens and Boscawen Park Proposed by the Chairman

RECOMMENDED that the Parks and Amenities Manager (i) submit to the next meeting of the Parks and Amenities Committee, to take place 11 September 2017, a report on the condition of the public conveniences at Victoria Gardens; (ii) prepare a maintenance programme giving an estimation of the cost involved to completely restore Victoria Gardens and, report back to members in October/November 2017; (iii) be thanked for his time carrying out the inspection.

2.3 Minute No: 95 - Parks and Amenities Depoartment – Health and Safety at Work Proposed by the Chairman, seconded by Councillor Mrs Callen

RECOMMENDED that (i) the matter be referred to the Finance and General Purposes Committee requesting a sensitive letter be forwarded to the police advising of the Parks Department predicament; (ii) the Parks and Amenities Manager forward a letter to the member of staff concerned confirming the matter was being dealt with.

2.4 Minute No: 96 – Plant Sale (EP7/6/1) Following a request from the Parks and Amenities Manager to nominate a charity to receive the proceeds of the 2017 end of season plant sale to be held at

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Boscawen Park on Saturday 7 October 2017, members agreed the Parks and Amenities Manager should propose the charity.

2.5 Minute No: 97 – Boscawen Park Performance Area (EP8/1) Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Callen

RECOMMENDED that a letter be forwarded to the Truro Day Committee Chairman advising that Truro City Council are unable to assist with funding at this particular time.

2.6 Minute No: 98 - Hendra Playing Field (EP8/1) (ii) Plymouth Argyle Football Club Proposed by Councillor Jones, seconded by Councillor Mrs Callen

RECOMMENDED that, the Plymouth Argyle ”Kicks” estate based sessions be organised to run in September 2017 at Hendra Park.

2.7 Minute No: 99 - Summer/Winter Planting (EP11/1) Hanging Baskets in the City Proposal by Councillor Roden, seconded by Councillor Mrs Callen

RECOMMENDED that the Parks and Amenities Manager decide on the the amount of discount to be given to those businesses whose baskets had failed in 2017.

2.8 Minute No: 100 – Public Conveniences (F1/10) (iii) Monitoring Proposed by the Chairman

RECOMMENDED that the Parks and Amenities Manager (i) submit to the next meeting of the Parks and Amenities Committee to be held 11 September 2017, a report on the toilets being monitored; (ii) be thanked for the action taken following complaints received from members of the public.

(3) Meeting of the Finance and General Purposes Committee held 23 July 2017. Page nos: 45-48, (Minute nos. 105-116); 3.1 Minute No: 107 - Town Clerk’s/Responsible Financial Officers Report Management Accounts April-June 2017 Proposed the Chairman, seconded by Councillor Mrs Callen

RECOMMENDED that the Town Clerk/Responsible Financial Officer’s report be noted.

3.2 Minute No: 108 - Hall for Cornwall – Redevelopment Works (F1) Proposed by the Chairman

RECOMMENDED that Town Clerk’s report be noted.

3.3 Minute No: 109 - Tourist Information Centre (F4/2/1/) Proposed by the Chairman

RECOMMENDED that the TIC Manager’s report be approved and adopted.

3.4 Minute No: 110 - Calendar and Year Book (F14/3) Proposed by Councillor Wells, seconded by Councillor Mrs Eathorne-Gibbons

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RECOMMENDED that the Calendar of Meetings be approved and adopted.

3.5 Minute No: 111 – Gull Nuisance (F5/1) Proposal buy the Chairman

RECOMMENDED that the Town Clerk’s report be noted.

3.6 Minute No: 112 –Boscawen Park (EP7) Proposed Development of Tennis Facilities Proposed by the Chairman and

RECOMMENDED that the progress on the scheme be noted.

3.7 Minute No: 113 - Social Prescribing (F1) Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Neale

RECOMMENDED that (i) Councillor Ms Southcombe represent the City Council at any group meetings; (ii) the Town Clerk’s report be noted.

Prior to discussion on the following item Councillor Wells, having declared a non- pecuniary interest, left the room.

3.8 Minute No: 114 – Devolution – Cornwall Council (F1) Kenwyn Hill Playing Field Lease Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Ms Southcombe

RECOMMENDED that (i) subject to chancel liability cover being purchased, the Mayor be authorised to sign and seal the Lease; (ii) the Town Clerk swear the Statutory Declaration relating to the Lease.

3.9 Minute No: 115 – Electoral Review of Truro (F1/01) Proposed by Councillor Nolan, seconded by Councillor Mrs Callen Detailed

RECOMMENDED that Truro City Council support Cornwall Council’s submission that there should be ninety-nine Cornwall Councillors.

11 Hall for Cornwall Liaison Committee Appendix ‘A’ attached Notes from the meeting held 20 July 2017

12 Drugs in the Community Appendix ‘B’ attached To receive correspondence from the Police and consider what action to take

13 Town Clerk’s Report Appendix ‘C’ attached

14 Truro/Roseland Community Network Panel Councillor Wells to report

15 To receive verbal or written reports of meetings or conferences attended by Members If Members wish the Council to pass resolutions based on their reports, the reports must be in writing and submitted to the Town Clerk at least four clear working days prior to the meeting

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16 To authorise the sealing of documents to give effect to any Resolutions passed by the Council at this meeting

DATED this Twenty Sixth Day of July, Two Thousand and Seventeen

------TOWN CLERK

MEETING OF TRURO CITY COUNCIL HELD ON MONDAY 3 JULY 2017 at 7.00 pm

PRESENT: The Mayor (Councillor C J Tamblyn), Honorary Freeman Councillor C H Wells Councillors Biscoe, Mrs Allen, Mrs Butler, Mrs Callen, Mrs Carlyon, Mrs Cox, Mrs Eathorne-Gibbons, Ellis, Jones, Miss Jones, Mrs Neale, Nolan, Mrs Nolan, Roden, Smith, Ms Southcombe, Mrs Stokes, Mrs Tudor, Vella, Webb and Wilson Roger Gazzard, Town Clerk

APOLOGIES: Apologies for absence were submitted on behalf of Councillor Rich and Mr David Harris CC

Also in Attendance: Mr James Tucker, Truro Resident

PRAYERS Prior to the formal business of the Council, the Mayor’s Chaplain, Reverend Christopher Epps said prayers.

73 DISCLOSURE OR DECLARATIONS OF INTERESTS There were no disclosures or declarations of interest.

74 CORNWALL COUNCIL (F1) (i) Persimmon Homes – Copperfields, Tolgarrick Councillor Nolan reported he had met with Persimmon Homes recently and they had now employed an ex Cornwall Council Planning Officer to advise on the building of the 300 new units. It was confirmed Councillor Vella was collating the questions for a meeting to be arranged with Persimmon Developers and representatives of Cornwall Council Highways Department.

(ii) Residents Parking Members were advised the scheme was likely to go ahead.

(iii) Arch Hill Members discussed Arch Hill at the junction with the A39 and A390 roads in Truro that currently consisted of a double mini roundabout configuration. It was considered the current layout was sufficient and the proposed change to a new larger diameter single roundabout together with additional lane utilising three metres of land on the south east corner secured from the new development at Tolgarrick Farm, would not be worth the amount of additional work planned, that would in turn, cause considerable traffic congestion.

Following lengthy discussion, it was considered Mr Geoff Brown, Portfolio Holder for Transport, should be invited to speak to Members regarding the planned works, giving members the opportunity to express their concerns.

Members also considered Mr Martyn Alvey CC, (Feock and Playing Place), should be asked to support the City Council and other Parish Councils alerted regarding the proposed work, focusing on emphasising the problems envisaged on the A390.

(iv) Waste Recycling Centre – Truro Eastern District Centre (TEDC) Although it was generally considered it would make sense to site the centre at Newham, it was reported plans were going ahead, pending some small issues, to site the centre at the Eastern District Centre. Councillor Mrs Carlyon expressed concern at the works and requested confirmation the recycling centre would not

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impede the site of the re-buried henge, built during the early Neolithic period (3800 BC to 3600 BC).

(v) South West Water Councillor Biscoe reported he had spoken to the Director of Public Health who, he confirmed had taken the whole issue of sewage on board and it was hoped the City Council could encourage the Director to come along and talk to members.

(vi) Langarth Development Members discussed Cornwall Council proposals regarding the provision of homes at West Langarth. In view of the City Council’s involvement in the proposed developments to the north of the A390 for a number of years, both as a planning consultee and also through the development of the Neighbourhood Plan jointly with Kenwyn Parish Council.

75 MINUTES The Minutes of the Meetings of the Annual Meeting of Truro City Council and Mayor Making Ceremony held 5 June 2017, the Adjourned Meeting of Council held 12 June 2017, the Further Adjourned Meeting of Council held 12 June 2017 and of the Special Meeting of Council held 26 June 2017, having been previously circulated, were taken as read and signed by the Mayor as a correct record with the following amendments:-

(i) Minute No: 3(a) – Mayor’s Communications at Mayor Making Ceremony (F20) Councillor and Mrs to be deleted First line to read “I wish to inform the Council that I have appointed Sharon Eustice”.

(ii) Minute No: 74(vi) - Cornwall Council - Traffic Control (F1) Councillor Mrs Cox reported this minute was incorrect and should have referred to Union Corner and the issue of traffic speed and pedestrian crossing signals. Members were advised at the A390 right turn onto Newquay Road the pedestrian signals only operated three hours each day and, in view of it being a dangerous manoeuvre, she considered the signals should operate all the time.

(iii) Minute No: 17(g) - Truro-Morlaix Twinning Association (2017-2018) (F7/4) It was noted that Council Mrs Nolan and not Mr Nolan had been elected onto this Association.

76 MAYORAL COMMUNICATIONS I have nothing to report at this early stage of my mayoralty other than I have attended various Mayor Making ceremonies.

77 QUESTION TIME (Written question persuant to Standing Order No. 5k) In response to a question from Councillor Roden, the Mayor agreed to ask the Town Clerk to extend an invitation to Mr Andrew Mitchell CC, Portfolio Holder for Homes, to meet with representatives of the City Council, and Kenwyn Parish Council, to discuss the proposal by Cornwall Council to purchase land for housing at Langarth.

78 CORNWALL COUNCIL (F1) 2017 Off Street Consolidation Order The Town Clerk reported a letter from Cornwall Council advising of a proposal to consolidate all the Council’s Off-Street Parking Orders into one document, making some minor alterations to car park operations.

In view of Cornwall Council’s consultation, it was agreed this matter be passed for discussion to the next meeting of the Planning Committee to be held 10 August 2017.

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79 COMMITTEE REPORTS (1) MEETING OF THE COMMITTEE SELECTION COMMITTEE 7 JUNE 2017 In view of the committee members’ details being incorrect it was agreed that a corrected copy of the minutes be forwarded to each member.

(2) MEETING OF THE PLANNING COMMITTEE 15 JUNE 2017 Proposed by Councillor Vella, seconded by Councillor Ellis

(3) MEETING OF THE PARKS AND AMENITITES COMMITTEE 19 JUNE 2017 Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councilor Mrs Callen

(i) Minute No: 40 – War Memorial – Top of Tregolls Road (EP2) It was reported the matter had been referred to the next meeting of St Clement Parish Council.

(ii) Minute No: 43(ii) – Proposed Redevelopment of Tennis Facilities (EP7/5/2) A question was raised regarding the proposed redevelopment and specifically the role of the Lawn Tennis Association (L.T.A.) In addition concern was expressed regarding the impact upon the Truro Lawn Tennis Club. It was also questioned whether the report should have been referred from the Parks and Amenities Committee to the Finance and General Purposes Committee in view of the significant financial investment that was required.

The Town Clerk advised that the particular grant funding stream the Council had accessed from the L.T.A. was to support “park” tennis and the proposal was to continue the current pay and play principle on the courts and not to have club tennis. There would be some coaching which would be organised to enable the general public to have adequate access and the Truro tennis coaches would be encouraged to be involved in this.

It was confirmed, as far as the financial position was concerned, no commitment had been made, the report having been submitted to the committee early in the approval process in order to advise the committee. The Town Clerk reported the outcome of a further grant application to “Sport England” was still awaited and once the outcome was known (the result was overdue), he would be in a position to present a complete financial picture of the scheme to the Council. He confirmed in any case, an update would be reported to the next Parks and Amenities Committee.

Members were advised the scheme would require a borrowing approval from the Public Works Loans Board and it was

RESOLVED that the (i) Parks and Amenities Committee agree in principal to the redevelopment scheme; (ii) proposed redevelopment of the tennis facilities be further discussed at the next meeting of the Parks and Amenities Committee to be held 17 July 2017 and of the Finance and General Purposes Committee to be held 24 July 2017, to which all members of the Council would be invited to attend.

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(4) MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE Proposed by Councillor Roden, seconded by Councillor Wells 26 JUNE 2017 (i) Minute No: 58 – Internal Audit (F7/5) Mrs Neale requested that her name be deleted from the list of members elected to the Internal Audit Working Party.

(ii) Minute No: 60 – Cornwall Council – Asset Devolution (F7/5) Councillor Mrs Carlyon expressed concern at the number of assets Cornwall Council were planning to transfer to the City Council and the cost to the tax payers of Truro. In view of the high cost of maintaining the public conveniences, the Library, if it is transferred, the 110 open spaces, additional employees required and other Cornwall Council assets in the pipeline, it was felt the financial implications, including overheads, refurbishment and maintenance should be analysed.

The Town Clerk replied that as far as the open spaces were concerned, Cornwall Council was identifying an income generating asset to compensate the City Council for additional costs.

Following discussion, it was proposed by the Councillor Mrs Carlyon, seconded by Councillor Mrs Neale

(a) that the Town Clerk and Parks and Amenities Officer prepare a report for presentation to the meeting of Council to be held 25 September 2017, setting out the expected expenditure and any further increase in staffing levels required;

(b) that the list of open spaces be forwarded to all members.

On being put to the vote, this motion was lost.

(iii) Minute No: 66 - Social Prescribing (F1) It was felt Truro City Council should pursue and explore social prescribing and the Town Clerk request a presentation whilst continuing his research and report back to members of the Council.

(iv) Minute No: 67 – Christmas Events in Truro (F20) The Town Clerk reported he had received assurance that a veterinary surgeon travelled in transit with the reindeers and he was intending to employ the services of a local vet on the night of the parade to reassure members of the public that the event did not cause any ill health or stress to the animals.

80 REPRESENTATIVES ON OUTSIDE BODIES (F6/3) Playing Field Association Following a proposal by Councillor Biscoe, seconded by Councillor Mrs Callen, it was

RESOLVED that Councillor Mrs Stokes be appointed as the City Council’s representative on this Association.

81 REMEMBRANCE SUNDAY (F5/4) Members discussed the poor organisation of the civic procession once they had reached Boscawen Street, and the seating arrangements at the Cathedral. The Town Clerk advised the event was organised by the Royal British Legion and members considered one change should be re-sited by the war memorial for the March Past and not outside the Wilko premises, with the old regime being reinstated

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when the Royal British Legion informed the procession where they should strand in Boscawen Street.

The Mayor confirmed he would approach the Royal British Legion to discuss members concerns in an effort to improve this year’s event.

82 ELECTORAL REVIEW OF CORNWALL (F1/01) The Town Clerk reported a letter from the Local Government Boundary Commission for England advising of an electoral review in Cornwall Council to decide the total number of councillors elected to the council, the boundaries of all electoral divisions represented by councillors, the number of councillors elected to each division and the name of each division.

He confirmed the Commission had proposed that eighty-seven councillors should be elected to Cornwall Council in the future and requested the City Council’s views on the proposal by the closing date for submissions 7 August 2017. Members were advised the formal view would be published and a new phase of consultation on division boundaries opened.

It was reported a public consultation on new warding arrangements would run from 26 September 2017 and, in view of a response for submission being required by 7 August 2017, it was agreed the matter be referred to the next meeting of the Finance and General Purposes Committee to be held 24 July 2017.

83 TRURO ROSELAND COMMUNITY NETWORK PANEL (F1/8) Honorary Freeman Councillor Wells reported on the Panel’s Annual General Meeting held 20 June 2017 and confirmed he had been re-elected as Chairman. He advised issues prioritised for future discussion would be the A390 and Arch Hill improvements, social prescribing and South West Water’s plans for foul water and sewage.

He advised he would report future dates of meetings to enable members to attend and confirmed the next meeting of the Panel had been scheduled for 18 July 2017.

84 COMMON SEAL

RESOLVED that the Common Seal be affixed to any document or documents necessary to give effect to the resolutions passed by the Council at this Meeting.

The meeting closed at 8.16 pm.

------MAYOR

MEETING OF THE PLANNING COMMITTEE HELD THURSDAY 6 JULY 2017 at 7.00 pm

PRESENT: Councillors Mrs Allen, Ellis (Vice-Chairman), Nolan, Mrs Nolan, Smith, Mrs Tudor, Vella (Chairman), Webb and Wells

APOLOGIES: Apologies of absence were reported from Councillors Mrs Carlyon, Jones and Tamblyn

ALSO IN ATTENDANCE: Mr Sherwin speaking for 1 Benson Road (PA17/01866), Mr Cape speaking for and Mrs Gill Widdison speaking against 13 Falmouth Road (PA17/04037). An additional objector (non-speaker) was in attendance for 13 Falmouth Road.

84 DISCLOSURE OR DECLARATIONS OF INTEREST There were no disclosures of interest to report

85 MINUTES The Minutes of the meeting held 15 June 2017 having been before Council on 3 July 2017, were signed by the Chairman as a correct record.

86 PLANNING CONSULTATION (PL1) (a) Schedule 1 Further to all Councillors of Truro City Council being given the opportunity to submit comments to applications in their Ward (by an agreed deadline), and for Members of the Planning Committee to comment on this Schedule prior to publication of the agenda for this meeting, it was proposed by Councillor Ellis and seconded by Councillor Mrs Allen, that it be

RESOLVED that the recommendations contained within Schedule 1, as proposed by the Chairman, be adopted by the Planning Committee, and submitted to Cornwall Council.

(b) Schedule 2 The Committee considered plans submitted in accordance with the planning consultation procedure, details of which are attached (Schedule 2), and, that it be

RESOLVED that Cornwall Council be informed of the following recommendations as voted upon by Truro City Council’s Planning Committee: -

(i) 1 Benson Road (1) (PA17/01866) Approval recommended subject to Highways approving any road adjustments, to ensure suitable visibility, and suitable access egress (both during construction and after).

Proposer: Councillor Ellis Seconder: Councillor Mrs Nolan

Councillor Nolan wished to have his name recorded as having voted against the above recommendation.

(ii) 13 Falmouth Road (2 & 3) (PA17/04037 & PA17/04038) Refusal recommended because the garage was not designated as a dwelling, that the proposal would impose significantly on the neighbours (proximity, size and overshadowing), and that there was inadequate access to the site. Members did not 36

consider the proposal to be ancillary to the main dwelling due to the distance away from the main property. It would, in effect, be a separate dwelling.

Proposer: Councillor Smith Seconder: Councillor Webb

Councillor Nolan wished to have his name recorded as having abstained from voting on the above recommendation.

(iii) 6 Ferris Town (4 & 5) (PA17/04445 & PA17/05528) Unanimous approval recommended for the two-storey extension to form kitchen and two shower rooms.

Proposer: Councillor Webb Seconder: Councillor Smith

(iv) Penair School, St Clement (6) (PA17/04869) Refusal recommended for the proposed fencing and associated vehicle and pedestrian access gates because it was felt to be over-engineered, over-bearing (the fence was also considered to be too high), and Members did not like the spikes on the top. Members suggested that a more modest fence might be appropriate and also wished to state that cutting down of trees should be avoided at all costs.

Proposer: Councillor Wells Seconder: Councillor Mrs Nolan

Councillor Mrs Allen wished for her name to be recorded as having voted against the above recommendation, and Councillor Smith wished for his name to be recorded as having abstained from voting on the above application.

(v) 9 Carlyon Road (7) (PA17/05028) Unanimous approval recommended for the single storey extension subject to the exclusion of the cladding in favour of a more suitable finish (such as render) that would be in keeping with the area.

Proposer: Councillor Smith Seconder: Councillor Wells

(vi) Mallett & Son Ltd, 6-7 Victoria Square (8) (PA17/05044) Unanimous approval recommended for the hanging teapot panel timber sign.

Proposer: Councillor Mrs Allen Seconder: Councillor Smith

(vii) Aldi Supermarket, Highertown, ALDI Stores Ltd (9) (PA17/05050) Unanimous refusal for the variation of conditions 10 and 11 due to insufficient justification for the lifting of the conditions. Members felt the proposal was very unneighbourly, and that the original conditions imposed should be adhered to.

Proposer: Councillor Wells Seconder: Councillor Mrs Allen

(viii) Savills (L&P) Ltd, 73 Lemon Street (10) (PA17/05326) Unanimous approval for the proposed replacement window subject to the approval of the Conservation Officer.

Proposer: Councillor Ellis Seconder: Councillor Smith

(ix) 5 Falmouth Road (11) (PA17/05847) Unanimous approval recommended with the request that the applicant either has an engineer or a surveyor’s assessment on the gable wall with a view to potential rebuilding of the wall as well as the chimney, and subject to the Conservation Officer’s comments.

(d) Enforcement Investigations The Committee noted the planning enforcement list received from Cornwall Council.

87 LICENSING Members considered a licensing application for Oktoberfest Cornwall 2017. As per previous years, crowd control barriers would be in place, within which would be a large marquee with a bar inside. The event would have one entrance and three exits as advised by the local fire marshal. The event would be open to the public between 1500 and 0000 on Friday 6 and Saturday 7 October 2017. Live and recorded music, and dance performances would take place during the above times, and late-night refreshments and sale of alcohol available until 2330 on both dates. SIA registered security would be provided at a ratio of 1:100 during licensed hours, and the event would adhere to the procedures of the Pub Watch Scheme. Qualified first aiders, a fire safety plan and full risk assessments provided. Other precautions as standard.

Members did not wish to make a comment on the application.

88 CONSULTATION ON PLANNING POLICY AND GUIDANCE DOCUMENTS (PL1) Further to Minute 33, Councillor Mrs Carlyon considered the Minerals Safeguarding (closing date: 7 August), Community Infrastructure Charging (closing date: 7 August), European Terrestrial Sites Mitigation (c/d: 24 July 2017) and Biodiversity (closing date: 24 July) documents which formed part of a consultation by Cornwall Council.

Councillor Mrs Carlyon submitted written reports on the documents which were tabled at the meeting.

Following discussion, it was

RESOLVED that all Members read the documents (including Councillor Mrs Carlyon’s written reports) and to send any comments to the Planning Clerks for collation by Wednesday 12 July 2017. The Chairman, Vice-Chairman and Mrs Carlyon would then co-ordinate the City Council’s final response for submission.

89 CHAIRMAN’S REPORT (PL1) The Chairman reported on the following items:

Tolgarrick Farm (PA17/02822): The Chairman and Councillor Nolan met with a Persimmon Homes representative and Cornwall Council Case Officer, Mr Tim Marsh, on site at Tolgarrick Farm to

discuss the City Council’s and members of the public’s concerns over works being carried out.

The Chairman reported that further to the meeting, it was agreed that Persimmon Homes would arrange for any interested City Councillors to visit the site to look at the works, and be given an opportunity to ask any questions or air their concerns. Moving forward, there would be a single point of contact for the development for the Planning Committee to discuss any future issues that may arise.

The Chairman asked Members if they had any initial concerns that could be included in a letter confirming the Committee’s desire for a site visit. These included the request for assurances over the management and maintenance of green spaces (including water-tight legal agreements), and the suggestion that compensation in the form of the planting of daffodil bulbs (purchased locally) at a suitable location be provided for the destruction of the daffodils along the verge that had originally been planted to commemorate Mr and Mrs Hoskings’ golden wedding anniversary.

Councillors also requested that Cormac and a representative from the design team for roads/highways and the cycleway attend the site visit.

The meeting closed at 20.31pm.

------CHAIRMAN

Schedule 1

PLANNING APPLICATIONS – FOR THE MEETING OF 6 JULY 2017 SCHEDULE 1 – To Receive a Single Recommendation for the Entire Schedule at the Meeting. If Members of the Planning Committee wish for an application to be transferred to Schedule 2, please inform the Chairman and Clerk by Thursday 29th June 2017 at 9am for it to be included on the agenda. Please use material planning considerations only. If the recommendation already states “transfer to schedule 2” there is no need to comment further on this application until the meeting.

Application Details Proposal Ward Comments from Case Officers Recommendation from Chairman/ Vice-Chairman & Councillors PA17/01866 (PA) Sub-division of plot to create new dwelling Trehaverne Laura Potts – Chairman - Schedule 1 Benson Road. at the rear, with new drive at the side of the 2. Mr & Mrs property. Sherwin. [NOTE: This application has been added to the agenda due to time constraints as required by Cornwall Council].

PA17/04037 (PA) Restoration of garage, formation of pitched Redannick Laura Potts - Chairman – 13 Falmouth roof incorporating first floor structure to Schedule 2. Road. provide ancillary accommodation to main Mr and Mrs dwelling. O’Neill. Chairman – Schedule 2. PA17/04038 (LBC)

PA17/04445 (PA) Two storey extension to form kitchen and Boscawen Laura Potts - Chairman – 6 Ferris Town. two shower rooms. Schedule 2. Mr Mike Noone.

Chairman – PA17/04445 (LBC) Schedule 2.

Schedule 1

PA17/04667 (PA) Proposed extension – resubmission of Tregolls Sarah Dyke - Chairman – Trebrenn, 3 The PA16/07409. Schedule 1: Close. approval. Mr and Mrs Kinsey.

PA17/04869 (PA) Proposed fencing and associated vehicle Tregolls Laura Potts - Chairman – Penair School, and pedestrian access gates. Schedule 2. St Clement. Mr Luke Withecombe.

PA17/04881 (PA) Demolition of existing Enterprise Rent-A- Redannick Laura Potts – Chairman – Enterprise Rent- Car building, construction of new business Schedule 1: A-Car, Newham unit and display of advertisements. approval, subject to Road, Newham. sign not being Mr Joel Allen, illuminated outside Enterprise Rent- normal working A-Car. hours and a traffic management plan being implemented during construction.

PA17/4882 (AC) Advert Consent: Illuminated signs to face of Redannick Laura Potts - Chairman – property. Schedule 1: approval, subject to sign not being illuminated outside normal working hours and a traffic management plan being implemented during construction.

Schedule 1

PA17/04887 (PA) To erect one detached garden lodge pod to Boscawen Sarah Dyke - Chairman – St Michaels, 176 be used as a guest suite. Schedule 1: Bodmin Road. approval. Mrs E. Hayward.

PA17/05028 (PA) Proposed single storey extension raising the Trehaverne Sarah Dyke - Chairman – 9 Carlyon Road roof to provide carer first floor Schedule 2. Mr G Baker accommodation and change of use existing garage and replacement porch.

PA17/05044 (PA) Hanging teapot panel timber sign with Boscawen Sarah Dyke - Chairman – Mallett & Son bespoke steel bracket painted black. Schedule 2. Ltd, 6-7 Victoria Square. Mr Martin Elliott, Home Hardware Ltd.

PA17/05050 (PA) Variation of conditions 10 and 11 in respect Trehaverne Matthew Doble – “…need to consider impacts Chairman – Aldi of decision PA12/07051 in order to extend on neighbours through factors, such as noise. Schedule 2. Supermarket, delivery hours to allow greater flexibility The views of the Environmental Health Officer Highertown. through deliveries on Sundays and Public would be considered as part of our assessment ALDI Stores Ltd. Holidays. of this matter”.

PA17/05326 (LBC) Listed building consent for proposed Boscawen George Shirley - Chairman – Savills (L and P) replacement of 1 no. 3-pane fixed window Schedule 2. Ltd, 73 Lemon on the ground floor at the back of the Street. building. Savills.

PA17/05375 (PA) Removal of limb at the base of Ash tree in Tregolls Sarah Dyke - Chairman – 2 Penair garden. This limb is growing at an angle Schedule 1: Crescent. and shading patio. approval. Mr David Smith.

Schedule 1

PA17/05454 (PA) Construction of 18 (no.) two bedroom Redannick Tim Marsh - Chairman – Higher Newham residential apartments, including upgrade to Schedule 1: Lane. access lane. approval. Oceans Reach (Truro) Ltd., Oceans Reach (Truro) Ltd.

PA17/05485 (PA) Works to trees covered by Tree Redannick Janice Taylor - Tree Officer’s views awaited. Chairman - Trenbagh, Preservation Order, namely lift the crowns Schedule 1: Falmouth Road. of the beech and Monterey pine trees. approval in Mr Mike Moore. principle, subject to works being limited to what the Tree Officer considers to be reasonable tree management.

PA17/05562 (PA) Removal of 3 ash trees. Trehaverne Hayley Wray - Chairman – Archdeacon’s Schedule 1: refusal House, 3 as there is Knights Hill, insufficient Kenwyn. arboricultural Mr Andrew Gell. justification for the proposed works; and the applicants to be advised to carry out a tree management programme. PA17/05847 (LBC) Listed building consent to remove a Redannick Kirsty Smith - Chairman – 5 Falmouth chimney stack at the rear of the property Schedule 2. Road. and re-build on a like for like basis. Dr John Foster.

Schedule 1

Schedule 2

PLANNING APPLICATIONS – FOR THE MEETING OF 6 JULY 2017 SCHEDULE 2 – Applications to be considered at the meeting.

Application Details Proposal Ward Comments from Case Officers Recommendation from Chairman/ Vice-Chairman & Councillors (1) PA17/01866 (PA) Sub-division of plot to create new dwelling Trehaverne Laura Potts - Conditional 1 Benson Road. at the rear, with new drive at the side of the Approval Mr & Mrs property. Sherwin.

(2) PA17/04037 (PA) Restoration of garage, formation of pitched Redannick Laura Potts - Refusal 13 Falmouth roof incorporating first floor structure to Road. provide ancillary accommodation to main Mr and Mrs dwelling. O’Neill.

PA17/04038 (LBC) Refusal

(3) PA17/04445 (PA) Two storey extension to form kitchen and Boscawen Laura Potts - Approval 6 Ferris Town. two shower rooms. Mr Mike Noone.

PA17/04445 (LBC) Approval

(4) PA17/04869 (PA) Proposed fencing and associated vehicle Tregolls Laura Potts - Refusal Penair School, and pedestrian access gates. St Clement. Mr Luke Withecombe.

(5) PA17/05028 (PA) Proposed single storey extension raising the Trehaverne Sarah Dyke - Conditional 9 Carlyon Road roof to provide carer first floor Approval Mr G Baker accommodation and change of use existing 1

Schedule 2

garage and replacement porch.

(6) PA17/05044 (PA) Hanging teapot panel timber sign with Boscawen Sarah Dyke - Approval Mallett & Son bespoke steel bracket painted black. Ltd, 6-7 Victoria Square. Mr Martin Elliott, Home Hardware Ltd.

(7) PA17/05050 (PA) Variation of conditions 10 and 11 in respect Trehaverne Matthew Doble - “…need to consider impacts Refusal Aldi of decision PA12/07051 in order to extend on neighbours through factors, such as noise. Supermarket, delivery hours to allow greater flexibility The views of the Environmental Health Officer Highertown. through deliveries on Sundays and Public would be considered as part of our assessment ALDI Stores Ltd. Holidays. of this matter”.

(8) PA17/05326 (LBC) Listed building consent for proposed Boscawen George Shirley - Conditional Savills (L and P) replacement of 1 no. 3-pane fixed window Approval Ltd, 73 Lemon on the ground floor at the back of the Street. building. Savills.

(9) PA17/05847 (LBC) Listed building consent to remove a Redannick Kirsty Smith - Approval 5 Falmouth chimney stack at the rear of the property Road. and re-build chimney on a like for like basis. Dr John Foster.

APPENDIX 3

TRURO CITY COUNCIL 30 June 2017 To: The Mayor (Councillor C J Tamblyn) The Deputy Mayor (Councillor I T Jones) and all members of the PLANNING COMMITTEE

PLANNING DECISIONS

I would draw the attention of the Committee to the following Planning Decisions received from Cornwall Council, which differed from recommendations made by this Committee: Application No. Development & Location City Council Cornwall Council PA17/01941 Demolition of existing garage Refusal Recommended – 7 April 2017 Conditional Approval – June 2017 (summarised) and construction of new carport Refusal recommended for the terrace area due Advice was sought from our Safeguarding Unit who including terrace area above to being unneighbourly; the dwelling directly confirmed that as most schools are directly CAMPFIELD HOUSE, HIGHER overlooks Archbishop Benson’s playing field. overlooked by residential properties, it was difficult CAMPFIELD TERRACE, Members did not find issue with the carport to refuse a proposal on these grounds. BODMIN ROAD and would welcome a re-submission on this aspect only. Truro City Council requested that the application was heard at Planning Committee, however the local ward member, felt that due to the professional advice from our Safeguarding Unit regarding potential risk to pupils at the nearby school. The application could be determined under delegated powers and he had no wish to request that the application is taken to Planning Committee.

APPENDIX 3

Application No. Development & Location City Council Cornwall Council PA17/00239 Outline permission with some Refusal Recommended – 10 March 2017 Central Area Planning Committee matters (landscaping) reserved Refusal recommended as Members felt the Conditional Approval – June 2017 (summarised) for proposed redevelopment proposal constituted over-development, that it The proposals do not reflect over-development as including demolition of Penmere was out of keeping with the street scene, that the scheme proposes four four-bedroom houses in and erection of 4 dwellings with the design was unacceptable for the small site, a similar style (but with a modern interpretation) to garages. there was a loss of amenity space, and that the surrounding terraces, with adequate garden PENMERE AND TRELYN, THE the back alley was intended for pedestrian use amenity areas and parking at the rear. There are CRESCENT not traffic. Overall, the application neither similar small blocks of terraces along this road. To preserves nor enhances the Conservation ensure the scale is acceptable, the eaves level is Area lower than the terrace and the pitch of the roof has been reduced. The amenity area (50-60sqm per plot, variable) is acceptable (Cornwall Design Guide 2013). Proposed level of density acceptable for the city centre. Proposal meets requirements of policies 2 & 12 in the Local Plan and E4 & H1 in the Truro & Kenwyn Neighbourhood Plan. It is considered the design and materials would respect the Conservation Area. Adjudged that the proposal will not result in harm to the nearby Grade II LB. Officers raise no objection to the additional usage of the rear lane as numerous dwellings already use this lane. Proximity to station and City means no planning requirement for on-site parking but it is practical and reasonable to include this given the pressure on the roads. (Neighbourhood Plan policy T3, Local Plan policy 27).

Conditions: standard plus specific relating to removal of permitted development allowances for the insertion of enlargement of any windows on either gable end to ensure development is neighbourly, and submission of external finishes for agreement given its location within the CA.

Officers satisfied surface water will be dealt with adequately.

APPENDIX 4

29 June 2017

To: Mayor (Councillor C J Tamblyn) Deputy Mayor (Councillor Ian Jones) and all members of the PLANNING COMMITTEE

LIST OF OPEN ENFORCEMENT INVESTIGATIONS FROM CORNWALL COUNCIL Truro City Council will receive updates on open cases when they are progressed.

Enforcement Ref. Location

EN17/01210 TREMORVAH HOUSE, TREMORVAH CRESCENT Alleged works not being carried out in accordance with approved plans PA15/05495 Pending consideration.

EN17/01173 BISCAY PROPERTIES LTD., OLD COUNTY HALL, STATION ROAD Alleged unauthorised felling of trees behind former Old County Hall site not part of approved planning permission PA13/00420 Pending consideration.

MEETING OF THE PARKS AND AMENITIES COMMITTEE HELD ON MONDAY 17 JULY 2017 at 7.00 pm

PRESENT: Councillors Mrs Eathorne-Gibbons (Chairman), Biscoe, Mrs Butler, Mrs Callen, Mrs Cox, Ms Jones, Jones, Roden, Ms Southcombe and Wilson

APOLOGIES: Apologies for absence were submitted on behalf of Councillors Mrs Stokes and Tamblyn (Mayor)

Also in attendance: Councillors Mrs Allen, Mrs Carlyon, Mrs Neale, Nolan and Rich Mr Tom Kennedy, Production Organiser, Three Rivers Play/Production Event Dr Garry Tregidja, Director of the Institute of Cornish Studies at the University of Exeter (Penryn) - Three Rivers Play Mr Paul Caruana Mr S Smith, Health and Safety Representative

91 DISCLOSURES OR DECLARATIONS OF INTEREST Minute 102 – Weed Control in the City The Chairman declared a non-pecuniary interest in this item of correspondence from her husband, Mr M Eathorne-Gibbons CC, Portfolio Holder for Customers, Cornwall Council.

92 MINUTES The Minutes of the Meeting held 19 June 2017, having been before Council on 3 July 2017, were signed as a correct record.

93 BOSCAWEN PARK (i) Use by Organisations (EP7/4) The Chairman introduced Mr Tom Kennedy, production organiser for the Three Rivers Play Production who wished to portray the history of Truro. Mr Kennedy gave a brief synopsis of the play and confirmed, in addition there would be public dances and mimes. It was anticipated to hold the performances on a Saturday in June 2018, during term time to enable schools to be informed and attend the event.

Mr Kennedy confirmed that, together with Dr Alan Kemp and Dr Garry Tregidja, they would be responsible for the theatrical side of the play. They required the City Council to provide the administrative and marketing backup. The Town Clerk advised the City Council would need to employ the services of an event organiser and, following a question and answer session members thanked Mr Kennedy for his informative explanation.

Members were of the opinion a feasibility study should be carried out and the Town Clerk, together with Parks and Amenities Manager submit costings in respect of all matters to do with the project to the next Parks and Amenities and Finance and General Purposes Committees.

(ii) Play Area Safety Issue (EP7/12) With the permission of members, Councillor Mrs Allen requested that the play area at Boscawen Park play should be fenced off to ensure a safer environment for children and keep out domestic pets. The Parks and Amenities Manager confirmed it would cost tens of thousands to carry out the work and originally the Friends of Boscawen Park group did not want a fence.

Following a proposal by Councilor Roden, seconded by Councillor Mrs Callen, it was unanimously

RECOMMENDED that the opinion of the Friends of Boscawen Park Group and the Council’s insurers, Zurich Municipal, be sought and this 40

PARKS AND AMENITIES COMMITTEE – 17 JULY 2017

item placed on the agenda for the next Parks and Amenities Committee meeting to be held on 11 September 2017.

(iii) Proposed Redevelopment of the Tennis Facilities Further to Minute 43, the Town Clerk reported an additional £50,000 funding had been confirmed from Sport England giving a total so far of £89,500. He reported the Lawn Tennis Association had not expressed any concern with stage one funding being made available for construction of the tennis courts prior to the funding for stage two, work on the tennis pavilion, being required later. Members were advised, should the funding be available, work could commence on the tennis courts over the winter period 2017/2018.

In answer to a question regarding loan repayments, the Town Clerk confirmed the basis of the plan was that the finances going forward were on a sustainable basis; the cost of the scheme and the costs of saving for future structured repairs would be met by operational savings and surpluses from the coffee bar. Following the Parks and Amenities Manager detailing the costs of the resurfacing of the tennis courts, advising of the slow decline in number of people using them, together with the surface ageing and money collection, it was proposed by Councillor Roden, seconded by Councillor Mrs Callen and unanimously

RECOMMENDED that the progress on the proposed redevelopment be noted.

94 INSPECTION OF VICTORIA AND WATERFALL GARDENS AND BOSCAWEN PARK Appendix ‘A’ The Parks and Amenities Manager reported on the previously circulated tabled report of the inspection held on 10 July 2017. Members voiced concern regarding the condition of the toilets together with their misuse, and questioned whether repairs could be funded from the maintenance programme budget.

Following a proposal by the Chairman, it was

95 PARKS AND AMENITIES DEPARTMENT (F4/11/1) HEALTH AND SAFETY AT WORK The Parks and Amenities Manager circulated the training and development strategy 2015-2017 and Councillors noted the number of training courses carried out by individual staff members.

Three small accidents in the Park were reported, a horsefly bite, particle in the eye and a spiked finger from a thorn.

In the absence of a shop steward for Unite, the Parks and Amenities Manager advised there was nothing to report.

Mr S Smith, Health and Safety Representative for the Parks Department reported a letter from the Head Gardener at Victoria Gardens expressing his concerns regarding the increased level of anti-social behavior, the drugs problem and alcohol issue in the Parks making it difficult for the Parks staff to carry out their jobs efficiently.

PARKS AND AMENITIES COMMITTEE – 17 JULY 2017

The Parks and Amenities Manager advised it was a very difficult situation, the City Council were trying their utmost by employing park attendants trained as security members of staff but it would be helpful if there was more police available on the streets.

Members felt a sensitive letter should be forwarded to the Devon and Cornwall Police advising that, according to evidence produced by members of staff there was insufficient policing in the City.

Following lengthy debate, it was proposed by the Chairman, seconded by Councillor Mrs Callen and

96 PLANT SALE (EP7/6/1) Following a request from the Parks and Amenities Manager to nominate a charity to receive the proceeds of the 2017 end of season plant sale to be held at Boscawen Park on Saturday 7 October 2017, members agreed the Parks and Amenities Manager should propose the charity.

97 BOSCAWEN PARK PERFORMANCE AREA (EP8/1) A letter was reported from the Chairman of the Truro Day Committee requesting Truro City Council contribute 50% towards the purchase of a light weight cover for the performance area. Members were advised the cover would be larger than the existing canopy used when performances were taking place and the fact that, following previous requests, a temporary cover had been purchased for the Park.

Following debate regarding high wind problems which could occur with a larger cover, it was proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Callen, and

RECOMMENDED that a letter be forwarded to the Truro Day Committee Chairman advising that Truro City Council are unable to assist with funding at this particular time.

98 HENDRA PLAYING FIELD (EP8/1) (i) Trading Rights Following a trial period of the sale of ice creams in the park, the Parks and Amenities Manager reported the vendor had established that, although the ice cream was very well accepted by members of the public, sales had only been viable over the weekends. It was confirmed the vendor would be submitting a tender for any future sales.

During debate a member pointed out that, when considering any tenders, consideration should be given to local businesses including the store situated on St Georges Road.

(ii) Plymouth Argyle Football Club The Parks and Amenities Manager reported a letter received from Plymouth Argyle Football Club offering to deliver “Kicks”, football and multi-sport based sessions at Hendra park for eight to nineteen year olds to run in September 2017. Members were advised this was a means of giving young people something positive to focus on and tackle anti-social behaviour issues.

PARKS AND AMENITIES COMMITTEE – 17 JULY 2017

Members discussed the projected costings and considered the sixteen week duration with two coaches giving one hour sessions would be good value for money during the winter period and, subject to finances being available, it was proposed by Councillor Jones, seconded by Councillor Mrs Callen and

RECOMMENDED that, the Plymouth Argyle ”Kicks” estate based sessions be organised to run in September 2017 at Hendra Park.

99 SUMMER/ WINTER PLANTING (EP11/1) Hanging Baskets in the City The Parks and Amenities Manager reported on the poor condition of the black hanging baskets in the town that had contracted the water/air borne disease, Phytophthora Parasitica, a fungus that had unfortunately been spread whilst the baskets were being watered with a lance. He confirmed a loss of some one hundred and ninety baskets which had been replaced in the City and advised he was looking at ways to manage and control the situation.

Members were advised this was a major concern because the BIDs scheme usually contributed towards the baskets but, in view of their reduced budget had advised they would not be able to provide the usual payment in 2018 which would result in the loss of funding for two hundred and ninety baskets.

In view of BIDs decision to reduce funding next year, members considered the City Council should write back to the BIDS Manager explaining any funding reduction could have a “knock on” effect to businesses in Truro’s secondary streets. It was considered a new customer base needed to be developed and those businesses not in the BIDs scheme asked to purchase a basket in 2018.

The Parks and Amenities Manager explained he felt that next year those businesses whose baskets had failed this year should receive a reduction in the 2018 cost, and it was proposed by Councillor Roden, seconded by Councillor Mrs Callen and

RECOMMENDED that the Parks and Amenities Manager decide on the the amount of discount to be given to those businesses whose baskets had failed in 2017.

100 PUBLIC CONVENIENCES (F1/10) (i) Staffing The Parks and Amenities Manager reported the long term sick public convenience operative had returned to work on a three day a week basis and was awaiting new footwear which the NHS had ordered.

(ii) Toilet Facilities Members were advised of a number of complaints received from the public regarding cleanliness of the toilets in the City. The Parks and Amenities Manager confirmed he had accompanied the public convenience staff whilst undertaking their duties recently and instructed them on the level of hygiene required which included mopping the floors on a daily basis and instigating a rota to close one set of toilets per day to carry out a deep clean.

(iii) Monitoring Figures were reported to the end of June 2017 on the phenomenal usage of the public conveniences and it was proposed by the Chairman and

RECOMMENDED that the Parks and Amenities Manager (i) submit to the next meeting of the Parks and Amenities Committee

PARKS AND AMENITIES COMMITTEE – 17 JULY 2017

to be held 11 September 2017, a report on the toilets being monitored; (ii) be thanked for the action taken following complaints received from members of the public.

101 PARKS AND AMENITIES MANAGER’S REPORT (EP18) Members noted the report, Appendix ‘B’ attached. (i) Britain in Bloom The Parks and Amenities Manager reported the judging was taking place on Wednesday 19 July 2017 and in the National Competition on 4 August 2017

He reported the help he had received from the Truro in Bloom Committee and especially thanked Mr Godfrey Mortimore and Mr Lawson Kinross for their assistance and admirable work in painting the City’s street bollards and electrical boxes.

He also advised members he had been approached by the National Citizens Project, a mix of people from different backgrounds who learn to work together and confirmed they were working at Hendra play area painting the equipment for a week.

Members of the Committee also thanked members of staff for their fantastic efforts.

102 LETTERS OF APPRECIATION (i) A letter of congratulations was reported on the beautiful and colourful wild flower beds outside the Thomas Daniel public house at the top of Lemon Street.

(ii) A thank you was noted from the Friends of Redannick Park for all the City Council’s help with their recent event that raised over £680.00 towards future park improvements.

103 CORNWALL COUNCIL (F1) Weed Control in the City In view of the author of the letter being the Chairman’s spouse, Councillor Mrs Eathorne-Gibbons took no part in discussion on the following item.

Councillor Ms Southcombe, Vice-Chairman, took the Chair

The Parks and Amenities Officer reported that Cornwall Council had been advising members of the public who had rung in to complain regarding the weeds in the City that the problem was the responsibility of the Truro City Council. He confirmed he had written to the Portfolio Holder for Customers and received a reply confirming the correspondence had been passed on to Jon James, Head of the Natural Environment Service and his officers would liaise with the City Council to ensure the matter relating to the damaged footpath and removal of weeds was progressed. Regarding the confusion over the information provided by the contract centre staff regarding weed control/spraying, it was confirmed the Service Director, Customer Access and Digital Services would review the information being made available to staff members.

Councillor Mrs Eathorne-Gibbons in the Chair

104 FUTURE TOUR OF AMENITY AREAS Further to Minute 52, members considered agreeing a date for the bus tour of amenity areas and, it was agreed that the Parks and Amenities Officer arrange a date on a Saturday during September

The meeting closed at 9.15 pm.

------CHAIRMAN

MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE HELD ON MONDAY 24 JULY 2017 at 7.00 pm

PRESENT: Councillors S V Roden, Chairman, Mrs Callen, Mrs Cox, Mrs Eathorne- Gibbons, Jones, Mrs Neale, Nolan, Rich, Ms Southcombe and Wells

Roger Gazzard, Town Clerk/Responsible Financial Officer Mrs Joanne Trevelyan, Financial Officer

APOLOGY: An apology for absence was submitted on behalf of Councillor Tamblyn

Also in Attendance: Councillor Mrs J Allen

Councillor Roden introduced Mrs Joanne Trevelyan, Financial Officer, to members and welcomed her to the meeting.

105 DISCLOSURES OR DECLARATIONS OF INTEREST Minute 114 – Kenwyn Hill Playing Field Lease In his capacity as Vice-Chairman of Kenwyn PCC, Councillor Wells declared a non-pecuniary interest in this item in view of the Executive Summary, Part 3(i) in the Lease referring to Kenwyn Parish Church.

106 MINUTES The Minutes of the meeting of the Finance and General Purposes Committee held 26 June 2017, having been before Council on 3 July 2017, were confirmed and signed by the Chairman as a correct record.

107 TOWN CLERK/RESPONSIBLE FINANCIAL OFFICER’S REPORT Appendix ‘A’ (i) Management Accounts April-June 2017 The Town Clerk/Responsible Financial Officer reported on the accounts and explained changes to the format that, in line with a statutory obligation, now included a list of payments.

He advised the first three months of the financial year showed an underspend of £37k. The primary cause of this being the delay to the devolution proposals which accounted for £33k. The coffee bar had also made a surplus of £6k and this had not been part of the budget set in January.

Following discussion, it was proposed by the Chairman, seconded by Councillor Mrs Callen and

RECOMMENDED that the Town Clerk/Responsible Financial Officer’s report be noted.

108 HALL FOR CORNWALL (F1) Re-Development Works Further to Minute 57(iii), the Town Clerk reported on the liaison meeting held 20 July 2017 with the director and professional advisors, Hall for Cornwall. He advised members the current boiler room would be reduced to half size but the City Council would be provided with a new boiler and he considered at that time, it would be an opportunity to review the whole heating system. Members were advised the Hall for Cornwall architects had described a number of reasons,

FINANCE COMMITTEE – 24 JULY 2017

including Health and Safety issues and the risk of asbestos for the Council offices having to be

relocated during part of the work and they had offered office accommodation at Penhaligon House, with the Trelawney Room at Cornwall Council having to be used for full Council meetings.

The Town Clerk advised he was to meet with the Cornwall Council Property team to discuss a number of options available for the relocation of Tourist Information Centre.

Following discussion it was proposed by the Chairman and

RECOMMENDED that Town Clerk’s report be noted.

109 TOURIST INFORMATION CENTRE (F4/2/1/) Appendix ‘B’ Members discussed the monthly report advising figures for June 2017. The use of so many acronyms in the report was questioned and it was felt that these should be explained in future reports. It was proposed by the Chairman and

RECOMMENDED that the TIC Manager’s report be approved and adopted.

110 CALENDAR AND YEAR BOOK (F14/3) Appendix ‘C’ The Committee, considered the draft Calendar of Meetings, previously circulated, and it was proposed by Councillor Wells, seconded by Councillor Mrs Eathorne- Gibbons and

RECOMMENDED that the Calendar of Meetings be approved and adopted.

111 GULL NUISANCE (F5/1) Further to Minute 64 and the problem being deferred until discussion had taken place with the BID Manager, the Town Clerk reported the BID’s Board had confirmed they could not financially support the project and the Board had concern that gulls may leave Lemon Quay but cause a nuisance elsewhere in the City.

It was reported that Sue James, Portfolio Holder for Environment and Public Protection, Cornwall Council was at the moment negotiating terms for seagull bags to be readily available, at no charge.

Councillor Mrs Allen, being given permission to speak, advised members that “big belly bins”, a solar powered bin with wi fi signal indicating when 85% full, were being used at the moment in Bath. She reported sponsorship could be used to help with the cost and the Parks and Amenities Manager was investigating their use in the parks.

RECOMMENDED that the Town Clerk’s report be noted.

112 BOSCAWEN PARK (EP7) Appendix ‘D’ Proposed Development of Tennis Facilities Members discussed the updated draft business plan and the current financial situation. The Town Clerk confirmed the Lawn Tennis Association (LTA), as well as

FINANCE COMMITTEE – 24 JULY 2017

giving a grant of £39,500 for the scheme, were also prepared to give an interest free loan and Sport England had also offered a £50,000 grant.

He reported two tennis coaches had already approached him regarding teaching at Boscawen Park and he had spoken to Truro Tennis Club regarding their coaches being involved.

The Town Clerk confirmed he would be asking both the Finance and General Purposes and Parks Committees in September for a decision on whether to commit to the scheme. It was proposed by the Chairman and

RECOMMENDED that the progress on the scheme be noted.

113 SOCIAL PRESCRIBING (F1) Further to Minute 66, the Town Clerk reported on a further meeting with organisations involved in this initiative which had been very positive.

Members considered the initiative hard to understand and a document should be produced giving guidance together with an explanation of the benefits. It was reported a group comprising representatives of the City Council, Feock Parish, the G.P’s and Kernow Commissioning Group were planning to meet to write such a document. In view of a member being required to be on the group, it was proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Neale and

RECOMMENDED that (i) Councillor Ms Southcombe represent the City Council at any group meetings; (ii) the Town Clerk’s report be noted.

Prior to discussion on the following item Councillor Wells, having declared a non- pecuniary interest, left the room.

114 DEVOLUTION - CORNWALL COUNCIL (F1) Appendix ‘E’ Kenwyn Hill Playing Field Lease Members discussed the fifteen year Lease and Title from the City Council’s solicitors, who had drawn attention the Executive Summary (Clause 3(i)) advising that chancel liability insurance should be purchased prior to taking the property.

Following discussion regarding the development of facilities on the site it was proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Ms Southcombe and

RECOMMENDED that (i) subject to chancel liability cover being purchased, the Mayor be authorised to sign and seal the Lease; (ii) the Town Clerk swear the Statutory Declaration relating to the Lease.

Councillor Wells returned to the meeting.

FINANCE COMMITTEE – 24 JULY 2017

115 ELECTORAL REVIEW OF CORNWALL (F1/01) Appendix ‘F’ Members noted the Independent Local Government Boundary Commission for England were carrying out an electoral review of Cornwall Council and the proposal to reduce the number of Cornwall councillors from one hundred and twenty three to eighty-seven.

A copy of a letter from Gwinear-Gwithian Parish Council was reported advising they had appointed three parish councillors to make recommendations and confirmed they had requested the Boundary Commission to supply evidence on which of the proposed eighty-seven councillors had been based when submissions previously made to the Commission ranged from eighty-five to ninety-nine in total.

It was proposed by Councillor Nolan, seconded by Councillor Mrs Callen and

RECOMMENDED that Truro City Council support Cornwall Council’s submission that there should be ninety-nine Cornwall Councillors.

116 STREET SAFE INITIATIVE (F20) Further to Minute 68, members discussed the Street Pastors annual review on activity and progress and considered the report justified the grant the City Council were giving.

The Town Clerk however reported, with fewer regular police officers employed in the night time economy over the past year and the withdrawal of the two special officers at the end of May 2017, contact with the police had been effectively lost other than when they are called in to address a problem.

The Town Clerk reported the Street Pastors and the Street Safe organisation did not work well together and it was noted that the first aid cover provided by Street Safe was likely to be withdrawn shortly due to the grant monies being exhausted.

Following discussion members decided to note the report.

The meeting closed at 8.05 pm

------CHAIRMAN

TRURO CITY COUNCIL

24 July 2017

The Mayor (Councillor C J Tamblyn) Deputy Mayor (Councillor I T Jones) and Members of the FINANCE AND GENERAL PURPOSES COMMITTEE

MANAGEMENT ACCOUNTS 2017-2018

I have attached the management accounts for the period to the end of June representing the first three months of the financial year.

The estimates in the report are those approved by the Council in January.

In overall terms we are underspent by £30,783 for the year to date. This is wholly contributed to the delay in devolution of services and assets from Cornwall Council. Apart from this there are no other deviations from the budget that will be significant at the financial year end.

I would highlight the financial results of the Coffee Bar on page nine. This has shown a surplus of £6,539 for the three months. I am expecting a larger surplus in the next three months but a reduction during the winter period. In overall terms our target was to recover the investment of £25,000 to acquire the facility in the first eighteen months of trading and in my view we are on schedule to achieve this. You will note there are no estimates on the coffee bar page as this did not form part of our estimates process in January.

In terms of format of the report I have changed this to combine the administration section with the General section calling it “Administration and Democratic”. I am also showing the Parks and Amenities committee pages in full rather than combining the Parks and Gardens, Cemetery, Churchyard and Allotment pages as previously. At the end of the report, as required by the transparency legislation and recommended by the internal auditor I have included payments made for the first three months of the financial year.

There are no other matters which I wish to draw to the attention of the Committee.

Recommendation

The Committee is asked to note the report.

Roger Gazzard Town Clerk

Truro City Council Management Accounts 2017-18

TRURO CITY COUNCIL

01-Aug-17 Management Accounts 2017-18 Period 1st April 2017 - 30th June 2017

Overall Summary of Net Revenue Expenditure

2017-18 2017-18 Variance 2017-18 Actual Budget Total to date to date Estimate

Ref £ £ £ £

1 Administration & Democratic 118,673 110,058 8,615 308,580 2 Tourist Information Centre 36,928 36,163 765 91,803 3 Community Work 21,168 23,831 -2,663 128,345

4 Total Finance & General Purposes 176,769 170,052 6,717 528,728

5 Allotments -1,445 -1,491 46 7,246 6 Churchyard 2,669 3,068 -399 14,304 7 Public Cemetery 7,615 7,036 579 32,717 8 Parks & Open Spaces 176,740 178,519 -1,779 656,561 9 Public Conveniences 29,108 31,805 -2,697 150,049 10 Coffee Bar: Boscawen park -6,539 0 -6,539 0

11 Total Parks & Amenities 208,148 218,937 -10,789 860,877

12 Net Base Expenditure 384,917 388,989 -4,072 1,389,605

Fund Contributions 13 Finance Committee Revenue Fund 0 0 0 18,800 14 Finance Committee Capital Fund 0 0 0 19,900 15 Parks Committee Capital Fund 0 0 0 109,700 16 Devolution 0 33,250 -33,250 133,000

17 Net expenditure on Services 384,917 422,239 -37,322 1,671,005

less 18 Council Tax Support Grant 44,085 44,085 0 88,170

340,832 378,154 -37,322 1,582,835

19 Revenue Balance Movement Contribution to Balance 0 0 0 0 Contribution from Balance 0 0 0 0

20 Precept Amount 340,832 378,154 -37,322 1,582,835

Cash Balances

At the end of June 2017 the Council held the following cash balances

£ Money Market Account 219,087 Current Account 680,042 Investments 301,164

Total 1,200,293

Page 1 Administration & Democratic

Period 1st April 2017 - 30th June 2017

Vote Description 2017-18 2017-18 2017-18 No Actual Budget variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Salary & Wage Costs 65,557 65,310 247 261,346 6000 Training/Conferences 0 132 -132 529 6001 Travelling 0 76 -76 303 6003 Payroll/Personnel Advice 3,960 3,200 760 12,807 Premises 6100 Repair & Maintenance 4,147 1,173 2,974 4,693 6102 Rates 5,592 6,417 -825 21,391 6103 Cleaning 381 623 -242 2,494 6104 Furniture & Equipment 0 0 0 1,977 Supplies & Services 6300 Gas & Electricity 1,501 1,749 -248 6,997 6301 Water 736 500 236 2,033 6306 Health & Safety 630 366 264 1,466 6307 Insurance Premiums 20,671 20,664 7 20,664 6701 Audit Fees 0 0 0 5,505 6703 Legal Fees 2,447 285 2,162 1,138 6709 Advertising 199 0 199 1,500 6710 Planning Advice 26 500 -474 2,000 Office Costs 6400 Stationery 849 627 222 2,508 6401 Printing 1,171 1,109 62 4,440 6403 Postages 891 941 -50 3,767 6404 Telephones 848 936 -88 3,742 6406 Publications 119 29 90 118 6407 Computer Costs 4,131 2,469 1,662 9,878 6408 Planning Committee Recharge 0 0 0 27,919 6409 Bank Charges 293 0 293 0 Democratic 6600 Mayoral Allowance 1,772 1,783 -11 7,135 6601 Town Crier & Macebearers Allowances 894 194 700 778 6602 Members Expenses 0 146 -146 584 6603 Civic Functions Allowance 2,000 2,400 -400 3,083 6702 Subscriptions 2,957 2,900 57 4,121 6799 Miscellaneous 65 549 -484 2,197 Gross Expenditure 121,837 115,078 6,759 417,113 Income 4203 Use of Rooms 3,164 4,903 -1,739 19,621 4910 Recharges to Operations 0 0 0 87,745 4900 Miscellaneous 0 117 -117 467 4401 Interest 199 175 24 700 Gross Income 3,164 5,020 -1,856 108,533

Net Expenditure 118,673 110,058 8,615 308,580

Page 2

Tourist Information Centre

Period 1st April 2017 - 30 June 2017

Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to Date to Date Total

£ £ £ £ Employees 5000/5001 Salary Costs 24,148 20,573 3,575 82,324 6000 Training 0 253 -253 1,013 6002 Clothing 0 94 -94 377 Premises Costs 6100 Repairs & Maintenance 30 173 -143 694 6102 Rates 2,975 4,215 -1,240 14,052 6103 Cleaning 312 0 312 0 6300/6301 Power & Water 285 300 -15 1,589 Office Costs 6400 Stationary 79 151 -72 606 6401 Printing 390 140 250 560 6403 Postages 131 252 -121 1,010 6404 Telephones 356 354 2 1,416 6407 Computer Costs 0 0 0 3,463 Purchase of Sale Items 0 6501 Tickets 669 700 -31 10,957 6502 All other sale items 8,045 8,000 45 38,836 Miscellaneous 6801 Truro Guide 19,035 19,000 35 45,933 6802 Accommodation Register 150 100 50 2,000 6799 Miscellaneous 83 269 -186 1,075

Gross Expenditure 56,688 54,574 2,114 205,905

Income 4001 Tickets 7 0 -7 12,710 4003 All other sale items 14,680 13,411 -1,269 53,665 4007 Contract Work 0 0 0 7,500 4100 Registration/Misc. fees 42 0 -42 4,027 4105 Truro Guide 5,031 5,000 -31 36,000 4107 Local Inspections 0 0 0 200

Gross Income 19,760 18,411 -1,349 114,102

Net Expenditure 36,928 36,163 765 91,803 Community Work

Period 1st April 2017 - 30th June 2017

Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total

£ £ £ £ Employees 5000 Salary & Wage Costs 7053 8661 -1608 34656 6000 Training/Conferences 0 50 -50 202 6001 Travelling 14 126 -112 505 Supplies & Services 6304 Grant Advice 0 505 -505 2020 6305 Xmas Tree 0 0 0 752 6308 Public Space CCTV 3,832 4000 -168 33625 6404 Telephones 0 101 -101 404 6407 Computer Costs 65 50 15 202 6408 Recharge for Administration Support 0 0 0 5200 Grants & Donation 6712 Citizens Advice Bureau 0 0 0 1330 6713 Public Transport Contribution 900 900 0 5200 6714 Twinning Associations 0 0 0 837 6715 Shop Mobility 0 0 0 1158 6716 Street Pastors 0 0 0 5050 6717 Cornwall Music Festival 0 0 0 1036 6718 International Male Voice Choirs 1,000 1000 0 1036 6719 Young People Cornwall 6,250 6313 -63 25250 6720 Community Events 2,044 2000 44 10100 6721 Community Grants 0 0 0 8282

6799 Miscellaneous 10 125 -115 500 21,168 23,831 -2663 137,345 Gross Expenditure

Income Contribution from Fund 0 0 0 9,000 Gross Income 0 0 0 9,000

Net Expenditure 21,168 23,831 -2,663 128,345 Allotments

1st April 2017 - 30th June 2017

Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 756 706 50 2823 Premises 6100 Repair & Maintenance 334 188 146 753 6110 Allotment Development 0 0 0 6210 6301 Water 0 115 -115 460 Gross Expenditure 1090 1009 81 10246

Income 4201 Allotments 2535 2500 35 3000

Gross Income 2535 2500 35 3000

Net Expenditure -1445 -1491 46 7246 Kenwyn Churchyard

1st April 2017 - 30th June 2017

Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 3024 2826 198 11308 Premises 6100 Repair & Maintenance 0 518 -518 2072 Transport 6200 Fuel & Oil 0 0 0 1229 Supplies & Services 6303 Equipment & Materials 0 0 0 1349 Gross Expenditure 3024 3344 -320 15958

Income 4007 Contract Work 0 0 0 550 4104 Burial Fees 355 276 79 1104 Gross Income 355 276 79 1654

Net Expenditure 2669 3068 -399 14304 Public Cemetery

1st April 2017 - 30th June 2017

Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 12097 11588 509 46372 Premises 6100 Repair & Maintenance 67 377 -310 1507 6102 Rates 1292 1300 -8 4080 Transport 6200 Petrol & Oil 0 0 0 2458 6201 Repair & Maintenance 0 0 0 1556 6202 Hired Plant 315 102 213 410 Supplies & Services 6300 Gas & Electric 20 20 0 80 6301 Water 0 16 -16 200 6303 Equipment & materials 0 0 0 1585 Establishment Expenses 6404 Telephones 125 100 25 400

Gross Expenditure 13916 13503 413 58648

Income 4104 Burial Fees & Charges 6301 6467 -166 25879 4200 Rents 0 0 0 14 4300 Interest 0 0 0 38

Gross Income 6301 6467 -166 25931

Net Expenditure 7615 7036 579 32717 Parks & Open Spaces

1st April 2017 - 30th June 2017

Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 125754 130024 -4270 520305 6000 Training 2930 1467 1463 5870 6001 Travelling 10 252 -242 1010 6002 Protective Clothing 4525 4000 525 6520 Premises 6100 Repair & Maintenance 5809 8332 -2523 33341 6101 Rent 1043 1000 43 2118 6102 Local Authority Rates 0 0 0 785 6105 Play Equipment Repairs 213 696 -483 2787 6106 Seats, Gates ,Fencing 0 502 -502 2007 6107 Gritting 0 0 0 3246 6108 Doggy Bin Service 0 0 0 852 6109 Idless Nursery 0 0 0 15605 Transport 6200 Petrol & Oil 2343 2491 -148 9968 6201 Repair & Maintenance 3077 4473 -1396 17901 6202 Hired Plant & Equipment 0 610 -610 2442 6203 Licences 485 285 200 1142 Supplies & Services 6300 Gas & Electricity 2671 2651 20 10609 6301 Water 113 200 -87 4908 6302 Plants & Seeds 6175 3254 2921 13023 6303 Equipment & Materials 14457 10000 4457 30792 6306 Health & Safety 3495 3522 -27 6489 Establishment Expenses 6404 Telephones 117 645 -528 2581 6408 Recharge for Administration 0 0 0 38114 Miscellaneous 6705 Summer Activities 1686 2455 -769 9824 6706 Gardens Competition 130 294 -164 1177 6707 Britain in Bloom 5240 5000 240 5234 6709 Advertising 0 722 -722 2891 6799 Miscellaneous 15 24 -9 94 Gross Expenditure 180288 182899 -2611 751635

Parks and Open Spaces

Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Income 4005 / 4006 Floral Displays 134 100 34 25365 4007 Contract Work -390 0 -390 30114 4008 Sponsorship 0 0 0 4000 4101 Use of Pitches 246 200 46 5021 4102 Tennis 1604 2500 -896 10530 4103 Trading Rights 0 0 0 12241 4200 Site Rentals 1914 1500 414 2471 4401 Investment Interest 0 0 0 5000 4900 Miscellaneous 40 80 -40 332 Gross Income 3548 4380 -832 95074

Net Expenditure 176740 178519 -1779 656561 Coffee Bar : Boscawen park

1st April 2017 - 30th June 2017

Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Expenditure 5000/5001 Wages 9225 0 9225 0 6004 Purchases of Sale Items 4009 0 4009 0 6100 Repairs & Maintenance 767 0 767 0 6102 Local Authority Rates 600 0 600 0 6300 Electricity 300 0 300 0 6301 Water Charges 100 0 100 0 Gross Expenditure 15001 0 15001 0

Income 4004 Sales 21540 0 21540 0

Net Expenditure -6539 0 -6539 0 Public Conveniences

Period 1st April 2017 - 30th June 2017

Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Salary & Wage Costs 17,221 16,334 887 65,364 6000 Training 0 53 -53 214 6002 Protective Clothing 0 126 -126 505 Premises 6100 Repair & Maintenance 1,497 2,570 -1,073 10,285 6102 Local Authoirty Rates 3,977 4,535 -558 18,146 6103 Cleaning Materials 2,659 3,732 -1,073 18,937 Transport 6200 Fuel 0 152 -152 607 6201 Repair & Maintenance 75 142 -67 567 6203 Licences 248 250 -2 282 Supplies & Services 6300 Gas & Electricity 560 500 60 2,351 6301 Water 1,576 2,000 -424 21,123 6306 Health & Safety 800 800 0 1,438 6307 Insurance Premiums 535 535 0 535 Office Costs 6405 Telephones 60 53 7 214 6408 Administration Recharge 0 0 0 5,200 Miscellaneous 6708 Loan Charges -100 0 -100 6,060 6799 Miscellaneous 0 23 -23 94

Gross Expenditure 29,108 31,805 -2,697 151,922

Income 4007 Contract Work 0 0 0 1,873

Gross Income 0 0 0 1,873

Net Expenditure 29,108 31,805 -2,697 150,049 Statement of Funds as at 30 June 2017

REVENUE BALANCE Code 3200 £ Balance as at 1st April 2017 289,660.64 add Contribution from Precept 2017-18 0.00

Balance 289,660.64

PARKS CAPITAL FUND

Parks Plant Renewals Fund Code 3000 Balance as at 1st April 2017 -18,124.70 add Contribution from Precept 2017-18 27,300.00 Interest 0.00 Sales Part exchange 625.00 625.00

9,800.30 less Expenditure Fork lift truck 4,000.00

4,000.00 Balance

5,800.30 Parks Capital Maintenance Funds Code 3001 Balance as at 1st April 2017 123,417.10 add Contribution from Precept 2017-18 52,500.00 Income

175,917.10 less Expenditure 0.00 Balance

175,917.10 Parks Play Equipment Fund Code 3002 Balance as at 1st April 2017 10,341.41 add Contribution from Precept 2017-18 12,700.00 0.00 Income

23,041.41

Expenditure

0.00

Balance 23,041.41

Victoria Gardens & Cemetery Lodges Balance as at 1st April 2017 14,038.60 add Rent Receipts Victoria Gardens 789.57 Rent Receipts Cemetery 737.01 Interest 0.00 less 15,565.18 Expenditure Immersion heater 64.08 64.08

15,501.10

Allotment Development Fund Code 3004 Balance as at 1st April 2017 45,139.00 add Contribution from Precept 2017-18 0.00 less Expenditure 0.00

45,139.00 Resurfacing Code 3005

Balance as at 1st April 2017 27,444.91 add Contribution from Precept 2017-18 17,200.00 Income 0.00 Less Expenditure Boscawen Park 4,880.00 Victoria Gardens 3,915.00 Victoria Gardens 3,365.00

12,160.00 32,484.91

Nursery Development Fund Code 3006 Balance as at 1st April 2017 31,591.79 add Contribution from Precept 2017-18 0.00 Balance from Reserve 0.00 less Expenditure April supplies 117.49 May supplies 684.12 Compost bays 3,135.00 Topsoil 2,526.56 Concrete blocks 1,051.20 Plant hire 1,679.17

9,193.54

22,398.25

Parks Capital Fund Total 320,282.07

FINANCE CAPITAL FUND Balance as at 1st April 2017 120,122.59 add Contribution from Precept 2017-18 19,900.00 Less Expenditure 66.20

Finance Capital Fund Total 139,956.39

Available Net Project details Budget Expenditure Balance £ £ £ Municipal Buildings External Repairs (code 3022) B/fwd £83,269.52 + £13,700 in 2017-18 96,969.52 0.00 96,969.52 Community Projects (code 3021) B/fwd £29,567.31 + £6,200 in 2017-18 35,767.31 0.00 35,767.31 Bus shelters (code 3024) Brought Forward £7,285.76 7,285.76 66.20 7,219.56

140,022.59 66.20 139,956.39 FINANCE COMMITTEE REVENUE FUNDS

Balance as at 1st April 2017 95,873.87 add Contribution from Precept 2017-18 18,800.00 Balance from revenue 0.00 Transfer from revenue 0.00 Interest 0.00 Less Expenditure 0.00

Finance Revenue Fund Total 114,673.87

Available Net Project Details Budget Expenditure Balance £ £ £ Community Work (code 3101) B/Fwd £47,627.03 47,627.03 0.00 47,627.03 Municipal Buildings Internal Works (code 3060) B/fwd £6,268.27 + £2,100 in 2017-18 8,368.27 0.00 8,368.27 Community Events (code 3062) Brought Forward £7,526.49 7,526.49 0.00 7,526.49 Community Grants (code 3063) Brought Forward £2,735.00 2,735.00 0.00 2,735.00 Election Expenses (code 3064) B/fwd £34,264.44 + £7,100 in 2017-18 41,364.44 0.00 41,364.44 Computers (code 3066) B/Fwd £-2,547.36 + £9,600 in 2017-18 7,052.64 0.00 7,052.64

67,046.84 0.00 67,046.84 Hendra Development code 3080 Balance as at 1st April 2017 2,884.78 add Contribution from Precept 2017-18 0.00

Income

0.00 less Expenditure Rates Apr 17 386.73 Rates May 17 389.00 Rates June 17 389.00 Rates July 17 Rates Aug 17 Rates Sept 17 Rates Oct 17 Rates Nov17 Parking posts Parking fine Rates Dec 17 Rates Jan 18 Rates Feb 18 1,164.73

Balance 1,720.05 Truro City Council

List of payments made 1st April 2017 - 30 June 2017

Payee Date Gross

Ayres Mrs E J 07/04/2017 -£117.86 Opus Energy 11/04/2017 -£514.79 HSBC Bank 12/04/2017 -£183.36 HSBC Bank 12/04/2017 -£14.70 Shell UK Ltd 13/04/2017 -£95.36 GPUK LLP 20/04/2017 -£49.06 Datasharp UK Ltd 21/04/2017 -£280.68 Datasharp UK Ltd 21/04/2017 -£125.52 Datasharp UK Ltd 24/04/2017 -£125.52 Zurich Municipal 25/04/2017 -£21,716.30 Young People Cornwall 25/04/2017 -£6,250.00 Wolf Rock Ltd 25/04/2017 -£3,732.00 Cornwall Council (non rates) 25/04/2017 -£2,784.81 NCI Technologies Ltd 25/04/2017 -£2,360.88 Ellis Whittam Ltd 25/04/2017 -£2,340.00 Complete Business Solutions UK Ltd 25/04/2017 -£534.73 Cornish Keyrings 25/04/2017 -£147.00 Cornwall Council (non rates) 25/04/2017 -£1,532.81 Foot Anstey LLP 25/04/2017 -£1,432.93 Hall for Cornwall Trust 25/04/2017 -£1,069.88 Datasharp UK Ltd 25/04/2017 -£554.73 Datasharp UK Ltd 25/04/2017 -£554.73 Complete Business Solutions UK Ltd 25/04/2017 -£534.73 Ellis Whittam Ltd 25/04/2017 -£2,340.00 Carnon Valley Transport 25/04/2017 -£500.00 Fincken Penny 25/04/2017 -£45.00 South West Councils 25/04/2017 -£442.80 Foot Anstey LLP 25/04/2017 -£1,432.93 Koa Jewellery 25/04/2017 -£336.50 Furniss of Cornwall 25/04/2017 -£235.49 Furniss of Cornwall 25/04/2017 -£235.49 Hall for Cornwall Trust 25/04/2017 -£1,069.88 Wheal Jane Services Ltd 25/04/2017 -£209.03 Koa Jewellery 25/04/2017 -£336.50 VP Bastion Ltd 25/04/2017 -£2,549.87 L&M Electrical 25/04/2017 -£69.60 The Candy Company 25/04/2017 -£195.24 Malletts Home Hardware 25/04/2017 -£31.07 Tregothnan 25/04/2017 -£188.04 NCI Technologies Ltd 25/04/2017 -£2,360.88 Cornish Keyrings 25/04/2017 -£147.00 SeaKisses Ltd 25/04/2017 -£115.32 Cornish Sea Salt Co Ltd 25/04/2017 -£129.87 South West Councils 25/04/2017 -£442.80 SeaKisses Ltd 25/04/2017 -£115.32 L&M Electrical 25/04/2017 -£69.60 Thirsty Work Ltd 25/04/2017 -£67.60 Thirsty Work Ltd 25/04/2017 -£67.60 A E Rodda & Sons Ltd 25/04/2017 -£57.94 Tregothnan 25/04/2017 -£188.04 Fincken Penny 25/04/2017 -£45.00 Malletts Home Hardware 25/04/2017 -£31.07 Brown Ms V 25/04/2017 -£27.00 Wheal Jane Services Ltd 25/04/2017 -£209.03 Wolf Rock Ltd 25/04/2017 -£3,732.00 Sylvia Ronan 25/04/2017 -£15.00 Young People Cornwall 25/04/2017 -£6,250.00 Zurich Municipal 25/04/2017 -£21,716.30 A E Rodda & Sons Ltd 25/04/2017 -£57.94 Motor & General Engineering 26/04/2017 -£8,127.40 BHGS (Hayle) 26/04/2017 -£3,645.66 Playsafety Ltd 26/04/2017 -£3,347.00 VP Bastion Ltd 26/04/2017 -£2,549.87 The Coffee Company 26/04/2017 -£983.63 SUEZ Recycling and Recovery UK Ltd 26/04/2017 -£905.62 Austin Sarah 26/04/2017 -£846.00 Local World Ltd 26/04/2017 -£804.00 Truro Tractors 26/04/2017 -£601.50 Saunders Leisure Services Ltd 26/04/2017 -£554.83 Kernow Forklift & Plant Services 26/04/2017 -£379.20 Spaldings (UK) Ltd 26/04/2017 -£297.00 Travis Perkins Co Ltd 26/04/2017 -£249.80 Hawkins Motors Ltd 26/04/2017 -£230.84 ADT Fire & Security plc 26/04/2017 -£204.46 Pentland Plants Ltd 26/04/2017 -£196.64 The Candy Company 26/04/2017 -£195.24 A E Rodda & Sons Ltd 26/04/2017 -£180.00 Denis May & Sons Ltd 26/04/2017 -£140.99 Brandon Hire Ltd 26/04/2017 -£140.35 Acland Plant Hire Ltd 26/04/2017 -£126.00 Macsalvors Ltd 26/04/2017 -£123.49 LBS Worldwide Ltd 26/04/2017 -£121.14 Kernow Training Ltd 26/04/2017 -£95.00 Steve Andrews Tyres 26/04/2017 -£87.01 Truro Heating & Plumbing Services Ltd 26/04/2017 -£76.90 FWB South West 26/04/2017 -£69.89 Harris Mr P 26/04/2017 -£68.87 Biffa Waste Services Ltd 26/04/2017 -£65.35 PPT Services 26/04/2017 -£65.33 Calor Gas Ltd 26/04/2017 -£51.64 L&M Electrical 26/04/2017 -£43.20 Ball Colegrave Ltd 26/04/2017 -£34.18 Brown Ms V 26/04/2017 -£27.00 Mill Autoquip 26/04/2017 -£25.08 DiI-MAR Garden Machinery 26/04/2017 -£18.00 Sylvia Ronan 26/04/2017 -£15.00 Cornish Sea Salt Co Ltd 26/04/2017 -£129.87 Cash 28/04/2017 -£20.00 Cornwall County Council ( Pension) 03/05/2017 -£14,433.20 Rentokil Initial UK Ltd 08/05/2017 -£238.16 Opus Energy 11/05/2017 -£202.93 C A W Bouncy Castles 11/05/2017 -£90.00 Carrick Ramblers 11/05/2017 -£57.50 Cornwall Council (non rates) 12/05/2017 -£1,532.81 Wolf Rock Ltd 12/05/2017 -£11,910.00 Motor & General Engineering 12/05/2017 -£8,127.40 Kernock Park Plants Ltd 12/05/2017 -£3,574.64 Cornwall Association of Local Councils 12/05/2017 -£2,666.70 Ellis Whittam Ltd 12/05/2017 -£2,479.95 Truro Day 12/05/2017 -£2,000.00 The Coffee Company 12/05/2017 -£1,850.30 Kernow Training Ltd 12/05/2017 -£1,770.00 Complete Business Solutions UK Ltd 12/05/2017 -£1,677.45 Mitchell & Webber 12/05/2017 -£1,609.56 SUEZ Recycling and Recovery UK Ltd 12/05/2017 -£945.29 FWB South West 12/05/2017 -£761.07 Truro Heating & Plumbing Services Ltd 12/05/2017 -£725.71 Travis Perkins Co Ltd 12/05/2017 -£705.44 Protec Direct Ltd 12/05/2017 -£657.79 Malletts Home Hardware 12/05/2017 -£603.46 BHGS (Hayle) 12/05/2017 -£601.44 Summercourt Travel Ltd 12/05/2017 -£500.00 L&M Electrical 12/05/2017 -£467.12 NCI Technologies Ltd 12/05/2017 -£373.68 J&R Foodservice 12/05/2017 -£363.16 Made in Cornwall with Love 12/05/2017 -£350.95 ADT Fire & Security plc 12/05/2017 -£329.72 Kernow Confectionery Ltd 12/05/2017 -£296.41 Saunders Leisure Services Ltd 12/05/2017 -£256.51 Masons Kings 12/05/2017 -£255.41 Mason Ms R 12/05/2017 -£249.95 G N Electrical Ltd 12/05/2017 -£240.00 Hutchinsons 12/05/2017 -£231.12 T H Douce & Sons 12/05/2017 -£228.00 John Brady Agencies 12/05/2017 -£215.07 A E Rodda & Sons Ltd 12/05/2017 -£204.00 Cornwall FerriesLtd 12/05/2017 -£163.00 Proctor and Clark LLP 12/05/2017 -£159.44 Countrywide Farmers Plc 12/05/2017 -£158.39 Institute of Groundsmanship 12/05/2017 -£150.00 BJ Press Ltd 12/05/2017 -£136.80 Outstanding UK Ltd 12/05/2017 -£134.51 Shaw & Sons Ltd 12/05/2017 -£132.00 Acland Plant Hire Ltd 12/05/2017 -£126.00 TMR Executive Agency Ltd 12/05/2017 -£119.40 Eden Project Ltd 12/05/2017 -£113.34 Local World Ltd 12/05/2017 -£106.08 Biffa Waste Services Ltd 12/05/2017 -£104.88 Westcountry Fruit Sales Ltd 12/05/2017 -£104.40 Studio 27 12/05/2017 -£99.71 Sherriff Designs 12/05/2017 -£97.20 Foot Anstey LLP 12/05/2017 -£90.00 Bunzl Cleaning & Hygiene Supplies 12/05/2017 -£88.81 Macsalvors Ltd 12/05/2017 -£81.08 City Electrical Factors (Truro) 12/05/2017 -£78.89 Furniss of Cornwall 12/05/2017 -£76.31 South West Water 12/05/2017 -£75.08 Nigel Reed QEDimages 12/05/2017 -£73.50 Lee Hay Window Cleaning 12/05/2017 -£72.00 Maxim Rooth 12/05/2017 -£70.00 Environment Agency 12/05/2017 -£69.81 Phillips Baz 12/05/2017 -£64.00 Thirsty Work Ltd 12/05/2017 -£58.90 Grahams Garden Machinery Ltd 12/05/2017 -£51.97 Pentland Plants Ltd 12/05/2017 -£45.36 City MOT's 12/05/2017 -£40.00 UNISON 12/05/2017 -£39.75 The Candy Company 12/05/2017 -£36.00 Calor Gas Ltd 12/05/2017 -£33.38 Rainbow Bag Co 12/05/2017 -£30.30 Hibberd I 12/05/2017 -£25.90 Shell UK Ltd 15/05/2017 -£249.66 Cash (Civic Functions) 15/05/2017 -£150.00 Cash (Civic Functions) 15/05/2017 -£100.00 HSBC Bank 15/05/2017 -£55.64 HSBC Bank 15/05/2017 -£14.70 Cash (Civic Functions) 15/05/2017 -£150.00 Cash (Civic Functions) 16/05/2017 -£50.20 D Janson Motor Body Shop Ltd 17/05/2017 -£615.97 GPUK LLP 17/05/2017 -£67.33 Initial Washroom Solutions 17/05/2017 -£61.93 Cash (Civic Functions) 17/05/2017 -£100.00 H M Revenue & Customs 19/05/2017 -£14,055.36 Datasharp UK Ltd 19/05/2017 -£416.36 Standard Life Pension Fund 19/05/2017 -£152.00 Rentokil Initial UK Ltd 22/05/2017 -£635.04 KCOM Group 24/05/2017 -£82.80 Pitney Bowes Ltd 31/05/2017 -£400.00 Rentokil Initial UK Ltd 02/06/2017 -£238.16 Local World Ltd 05/06/2017 -£804.00 GEORGE HICKS 05/06/2017 -£19,995.10 Cornwall County Council ( Pension) 05/06/2017 -£14,953.53 Theobald Tarmacadam Ltd 05/06/2017 -£14,592.00 Movegrange Ltd 05/06/2017 -£4,800.00 Dale Isbell Construction Ltd 05/06/2017 -£3,762.00 Wolf Rock Ltd 05/06/2017 -£3,600.00 Kernock Park Plants Ltd 05/06/2017 -£2,152.22 Kernow Training Ltd 05/06/2017 -£1,775.00 South West Water 05/06/2017 -£1,719.51 Acland Plant Hire Ltd 05/06/2017 -£1,556.45 Calor Gas Ltd 05/06/2017 -£1,233.78 Foot Anstey LLP 05/06/2017 -£1,175.00 Travis Perkins Co Ltd 05/06/2017 -£807.78 Gannon P 05/06/2017 -£743.70 L&M Electrical 05/06/2017 -£608.40 J&R Foodservice 05/06/2017 -£543.44 The Heart of a Garden 05/06/2017 -£437.40 Summercourt Travel Ltd 05/06/2017 -£400.00 Cornwall Council 05/06/2017 -£320.12 Datasharp UK Ltd 05/06/2017 -£311.59 Macsalvors Ltd 05/06/2017 -£287.95 Emma Ball Ltd 05/06/2017 -£271.08 Cornwall FerriesLtd 05/06/2017 -£269.00 Top Notch Activities 05/06/2017 -£266.25 Espress Test 05/06/2017 -£237.48 J Salmon Ltd 05/06/2017 -£215.41 Carnon Valley Transport 05/06/2017 -£200.00 Tregothnan 05/06/2017 -£191.72 FWB South West 05/06/2017 -£189.20 Protec Direct Ltd 05/06/2017 -£188.14 Lee Hay Window Cleaning 05/06/2017 -£186.00 Bedford D (Penstraze Sawmills) 05/06/2017 -£174.00 John Brady Agencies 05/06/2017 -£171.41 NCI Technologies Ltd 05/06/2017 -£169.20 Indian Queens Band 05/06/2017 -£150.00 Mitchell & Webber 05/06/2017 -£150.00 Porthleven Town Band 05/06/2017 -£150.00 Cornish Sea Salt Co Ltd 05/06/2017 -£147.43 Countrywide Farmers Plc 05/06/2017 -£133.05 The Mailing Room Ltd 05/06/2017 -£129.48 Complete Business Solutions UK Ltd 05/06/2017 -£126.72 A E Rodda & Sons Ltd 05/06/2017 -£121.97 Becky Bettesworth Ltd 05/06/2017 -£120.00 Mason Ms R 05/06/2017 -£114.23 Andy Rose Photography 05/06/2017 -£111.75 Evac+Chair International Ltd 05/06/2017 -£108.00 BHGS (Hayle) 05/06/2017 -£94.13 Motor & General Engineering 05/06/2017 -£87.00 Dawson Steeplejacks Ltd 05/06/2017 -£78.00 Koa Jewellery 05/06/2017 -£74.00 Peake (GB) Ltd 05/06/2017 -£73.20 Westcountry Fruit Sales Ltd 05/06/2017 -£69.60 Speedy Asset Services Ltd 05/06/2017 -£60.48 Art Age Publishers Ltd 05/06/2017 -£56.16 Fincken Penny 05/06/2017 -£54.00 The Original Art Shop 05/06/2017 -£48.00 Saunders Leisure Services Ltd 05/06/2017 -£47.56 AJ Locksmith & Property Maintenance 05/06/2017 -£42.50 UNISON 05/06/2017 -£39.75 Truro Tractors 05/06/2017 -£31.22 Williams Jeane D 05/06/2017 -£24.00 Carrier Direct Ltd 05/06/2017 -£16.74 City Plumbing Supplies Ltd 05/06/2017 -£8.34 Eden Project Ltd 05/06/2017 -£7.86 St Austell Town Council 06/06/2017 -£6.50 Opus Energy 11/06/2017 -£107.17 Curtis A 12/06/2017 -£1,088.00 HSBC Bank 13/06/2017 -£48.88 Shell UK Ltd 15/06/2017 -£199.80 SUEZ Recycling and Recovery UK Ltd 16/06/2017 -£945.29 Cornwall Council (non rates) 16/06/2017 -£3,275.90 T H Douce & Sons 16/06/2017 -£3,031.87 L&M Electrical 16/06/2017 -£2,722.80 Denis May & Sons Ltd 16/06/2017 -£1,752.64 Tamar HR Ltd 16/06/2017 -£1,638.00 Torch Embroidery Services 16/06/2017 -£1,632.00 Datasharp UK Ltd 16/06/2017 -£1,440.00 Mitchell & Webber 16/06/2017 -£1,137.06 Cornwall Int. Male Choral Festival 16/06/2017 -£1,000.00 Hooper A 16/06/2017 -£745.00 J&R Foodservice 16/06/2017 -£718.51 Truro Tractors 16/06/2017 -£536.18 The Coffee Company 16/06/2017 -£518.00 Pearson M 16/06/2017 -£500.00 Travis Perkins Co Ltd 16/06/2017 -£461.74 Brandon Hire Ltd 16/06/2017 -£387.49 NCI Technologies Ltd 16/06/2017 -£330.48 Polcrebo Nursery 16/06/2017 -£323.94 Complete Business Solutions UK Ltd 16/06/2017 -£215.29 Malletts Home Hardware 16/06/2017 -£171.62 Carnon Valley Transport 16/06/2017 -£170.00 City of Truro Band 16/06/2017 -£150.00 St Stythians Band 16/06/2017 -£150.00 Countrywide Farmers Plc 16/06/2017 -£133.04 Local World Ltd 16/06/2017 -£132.60 Acland Plant Hire Ltd 16/06/2017 -£126.00 FWB South West 16/06/2017 -£124.58 Saunders Leisure Services Ltd 16/06/2017 -£120.57 British Telecommunications plc 16/06/2017 -£116.64 Biffa Waste Services Ltd 16/06/2017 -£115.68 Furniss of Cornwall 16/06/2017 -£111.87 Cameracraft 16/06/2017 -£100.00 PW Media & Publishing Ltd 16/06/2017 -£95.00 A E Rodda & Sons Ltd 16/06/2017 -£90.00 Macsalvors Ltd 16/06/2017 -£88.10 Diana Smith 16/06/2017 -£75.00 Thirsty Work Ltd 16/06/2017 -£67.60 GPUK LLP 16/06/2017 -£65.50 Speedy Asset Services Ltd 16/06/2017 -£59.98 AJ Locksmith & Property Maintenance 16/06/2017 -£57.50 Barnabus Design & Repro 16/06/2017 -£45.00 Eden Project Ltd 16/06/2017 -£38.90 LBS Worldwide Ltd 16/06/2017 -£36.06 Masons Kings 16/06/2017 -£32.84 South West Water 16/06/2017 -£23.88 Warrior Warehouses Ltd 16/06/2017 -£22.37 Jewson Ltd 16/06/2017 -£21.54 City Electrical Factors (Truro) 16/06/2017 -£18.31 Burncoose Nurseries 16/06/2017 -£15.30 Steve Andrews Tyres 16/06/2017 -£6.30 H M Revenue & Customs 19/06/2017 -£15,525.13 Standard Life Pension Fund 19/06/2017 -£152.00 Initial Washroom Solutions 19/06/2017 -£61.93 UNISON 19/06/2017 -£39.75 Datasharp UK Ltd 20/06/2017 -£425.31 Rentokil Initial UK Ltd 26/06/2017 -£635.04 Chris Eddy 26/06/2017 -£40.01 Truro Boppard Twinning Association 26/06/2017 -£40.00 Wolf Rock Ltd 30/06/2017 -£3,600.00 BHGS (Hayle) 30/06/2017 -£2,762.83 Sage UK 30/06/2017 -£1,409.95 Hudson Accounting Ltd 30/06/2017 -£1,250.00 Primary Times 30/06/2017 -£621.00 Westcountry Fruit Sales Ltd 30/06/2017 -£483.49 LBS Worldwide Ltd 30/06/2017 -£369.36 Hawkins Motors Ltd 30/06/2017 -£369.11 Datasharp UK Ltd 30/06/2017 -£324.70 Outstanding UK Ltd 30/06/2017 -£319.66 J&R Foodservice 30/06/2017 -£312.20 Wheal Jane Services Ltd 30/06/2017 -£266.03 J Hurle & Sons Ltd 30/06/2017 -£192.00 Saunders Leisure Services Ltd 30/06/2017 -£178.80 Blue Flame (Cornwall) Ltd 30/06/2017 -£171.96 FWB South West 30/06/2017 -£163.05 John Brady Agencies 30/06/2017 -£155.19 Gannon P 30/06/2017 -£139.40 Complete Business Solutions UK Ltd 30/06/2017 -£129.96 LetsGoCornwall.COM 30/06/2017 -£120.00 Smudge Inc 30/06/2017 -£120.00 The Candy Company 30/06/2017 -£116.70 South West Water 30/06/2017 -£105.70 City MOT's 30/06/2017 -£101.50 Saunders Leisure Services Ltd 30/06/2017 -£97.20 Protec Direct Ltd 30/06/2017 -£94.43 Agnes Blue 30/06/2017 -£85.00 Art Age Publishers Ltd 30/06/2017 -£84.24 Celtic Scene 30/06/2017 -£84.00 BJ Press Ltd 30/06/2017 -£74.40 Lee Hay Window Cleaning 30/06/2017 -£72.00 Pelican Studio 30/06/2017 -£57.65 Truro Tractors 30/06/2017 -£55.62 Ball Colegrave Ltd 30/06/2017 -£49.92 J Salmon Ltd 30/06/2017 -£47.95 Rainbow Bag Co 30/06/2017 -£41.10 Calor Gas Ltd 30/06/2017 -£27.98 Travis Perkins Co Ltd 30/06/2017 -£27.89 Masons Kings 30/06/2017 -£12.00 Peake (GB) Ltd 30/06/2017 -£11.09

Total -£344,192.93 Truro Tourist Information

Monthly Report - June 2017

Truro Visit Cornwall

Enquires 2699 Calls Taken 169 Telephone 216 Messages 47 Email 478 Email 300 Accommodation Bookings 12 Retail Sales 5,540.68

Digital Statistics Website Statistics

Sessions 7,359 Facebook 3,039 Users 6,244 Bounce rate 35.9 Twitter 5,366 Top page for June Accommodation 12,113 Additional advertising/membership £125.00 revenue

General Tourist Information News

Our enquires are growing and as I write this report today we have had 171 desk enquires, 35 Truro emails and 20 Visit Cornwall emails. The figures don’t include all the visitors who are happy to browse and help themselves they only include the actual desk enquiry.

We endeavour to find the correct information for both locals and visitors. Many of these enquires are detailed and often time consuming. The biggest jump this month has been in email enquires with an increase in June by 117% on last year. We also saw a small increase in visitor enquires on last June.

Retail

We had a mention in the national newspaper the “ I “ and also the Daily Telegraph for our retail selection of Poldark merchandise.

We are also being approached by a lot of companies in the area who offer events and experiences to ask if we would be a ticket agent for them. This is mainly due to the hard work and success of building a new website and correctly marketing on the social media platforms.

This is something we clearly need to look into in the future as we currently are an agent for CRBO but also do many other tickets directly. It may be that we set up our own box office using a digital programme without too much set up costs.

We have also been working in partnership with the RCM shop. They have again like in previous years bought some of our commissioned Truro stock to sell in their shop. It is something that both the TIC and the RCM would like to expand on in the future.

Marketing Strategy

We have started to work with Truro bid on a marketing strategy for Truro. Truro Bid has been re elected for a third term and they are keen to help us promote the city to attract more visitors. Visit Cornwall are also helping with this project.

Website

This month we have seen an increase in traffic by over 2,000 new sessions as well as an increase in users. It was pleasing to see that the most visited page was the accommodation/ where to stay pages during June.

We have started to promote the advertising tiles available on the home page of the website and charge on a monthly basis. Prices start at £50.00 for the smaller tiles and rise to £100.00 for the larger tile.

The BID web redirection is working well and this indicates in the stats. Most searches are organic and via Google.

We hope to have some more SEO/social media training over the summer from Rob Edlin who works with Google.

Social Media

Our main focus for the summer will be on events/things to do with children, last minute accommodation availability, photograph competition.

Local Events We have always offered events listings for local community groups and this has increased recently with the growing awareness of the new Visit Truro site. We offer a free listing on the website, as well as inclusion on the monthly paper version (available for free in the shop) poster/flyer display as well as social media promotion when and where appropriate.

For the six weeks school holiday we will be creating a page solely for Children’s events/ activities. We will hopefully drive more traffic via social media to the pages.

Walking Tour

Many of the weekly walking tours are leaving with ten visitors each week and we have also organised private walking tours with our blue badge guides for visitors tracing their family trees.

Staffing

Unfortunately, due to family commitments Geraldine Duckworth, who was a part time member of the team has resigned.

Lydia Greet however who is currently on maternity has expressed her interest in returning in September after the nine months maternity. Therefore, the office can be covered at this time with the current staff.

We will look to extend the temporary contracts of Linda Hamilton and Veryan Parker in October to fill this vacancy as that is when their temporary maternity contracts end.

Kirsten Basram is still set to return early January 2018 after a year of adoption leave.

We are currently working with:

• Shelter Box – new visitor centre in Truro • Royal Cornwall museum – New Christmas offer • Truro Bid – Marketing strategy for Truro, Promotion of Garden Truro and Christmas offer • The Old Bakery studios • Heritage City BID / Visit England

Abi Steele TIC Manager

Finance & General Purposes Committee 24th July 2017 Proposed Redevelopment of Tennis Facilities, Boscawen Park An updated Draft Business Plan for the redevelopment of the tennis facilities at Boscawen Park is attached. This has been updated since the Parks & Amenities Committee last week to reflect the granting of £50,000 by Sport England This enables us to finalise the funding for the proposed development:-

Total estimated cost £400,000 Funded by Truro City Council £310,500 Sport England £50,000 Lawn Tennis Association £39,500

Further the City Council funding would be met as follows: -

Loan from Lawn Tennis Association £60,000 Loans from Public Works Loans Board £250,500

In terms of the provision of tennis at the Park we are at a time when we need to decide whether we are going to enhance the facilities available to the public or are going to allow the facilities to continue as currently with the knowledge that they will deteriorate. This proposal carries with it the challenge of both paying for the development in the form of loan repayments and saving, by means of a sinking fund, for the ongoing structural maintenance of the courts in years to come. Whilst this is a challenge the financial projections indicate that we have a unique opportunity to achieve this; resulting from the taking over of the coffee bar and staff reductions, without increasing the precept. The risk is that we also need to increase the numbers of people playing, and therefore the revenue, from the use of the courts. Whilst the financial projections for this are challenging the figures show that we have some flexibility in both timing and scale of this increase. The Parks Committee noted the progress of the scheme at its meeting last week. We are now in a position to understand the financial position with the scheme and therefore I would be looking to bring a final business plan to the Parks and the Finance Committees for approval in September.

Recommendations To note the progress on the scheme.

Roger Gazzard Town Clerk

Date: 18th July 2017

BOSCAWEN PARK TENNIS FACILITY BUSINESS PLAN Draft July 2017 (2)

Abstract A Plan to redevelop the tennis courts and Pavilion at Boscawen Park Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Contents Section 1 - Executive Summary ...... 2 Section 2 - Project Background and Justification ...... 4 2.1 - Introduction ...... 4 2.2 - How did the Project Arise? ...... 5 2.3 - Detail of Truro ...... 6 2.4 - Brief History of Tennis Facilities in Boscawen Park ...... 7 2.5 - Research into Parks Tennis Landscape ...... 7 2.6 - Latent Demand and Market Segmentation ...... 9 2.7 - Boscawen Park Survey Results ...... 9 2.8 - Relevant Local Details ...... 10 2.9 - Other Local Tennis Venues ...... 11 2.10 - Option Appraisal ...... 11 Section 3 - Site Operations ...... 13 3.1 - How is the site operated now? ...... 13 3.2 - Boscawen Park – Ancillary Facilities ...... 14 3.3 - Case Studies from Other Local Authority Projects ...... 16 3.4 - The Use of Access Technology in Managing Parks Tennis ...... 17 3.5 - Boscawen Park - Operational Options Appraisal ...... 19 3.6 - How will court access and bookings be managed?...... 19 3.7 - Marketing to the local public ...... 20 3.8 - Coaching Provision ...... 21 Section 4 - Boscawen Park – Operational Model and Key Responsibilities . 23 4.1 - The Project ...... 23 4.2 - Capital Works Proposal – Tennis Courts and Cafe ...... 23 4.3 - Project Responsibilities Truro City Council ...... 25 4.4 - Financial Sustainability / Sinking Fund ...... 26 4.5 - The re-development of the building into a Café ...... 26 4.6 - What is the Vision for Boscawen Park? ...... 26 4.7 - Financial Analysis ...... 26 4.8 - Risk Register ...... 30

Page 1 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Section 1 - Executive Summary

The proposal is to redevelop the eight tennis courts at Boscawen Park, providing a good all weather playing surface which is hard wearing and will last for many years before needing any significant repair. Secondly, to demolish the existing Pavilion and replace it with a structure that provides public conveniences and a café serving coffee and snacks. There will be a connection made to the mains sewer.

This business plan is the result of much support and work from the Lawn Tennis Association and the Cornwall Sports Partnership.

It is clear that both of these organisations value highly the facilities at Boscawen Park being made available to the public on a pay and play basis. The proposal arrived at, and set out below, would develop an improved tennis facility and place it on a sustainable financial basis.

In considering the future of the Boscawen Park tennis facilities there are three clear options: 1 To reduce the facility offered by allowing the courts and pavilion to deteriorate. 2 To continue with the current situation, patch the courts and Pavilion, and offer this level of facility to the public. 3 To work with the support of the Lawn Tennis Association and Sport England, accept grants offered, and redevelop the courts and the Pavilion with computerised booking option and thereby offer an improved facility.

During the past five years we have seen a slow decline in the number of users of the courts. The evidence supplied by the Lawn Tennis Association is that where facilities have been improved there is an increased number of people playing on the courts, which in turn increases the revenue that we would receive. This also has non-financial benefits in helping to meet the aspirations of the Cornwall Health and Wellbeing Strategy. The introduction of a computerised booking system has also proven to be a benefit elsewhere.

The financial position is described in section 4 and shows a healthy surplus in excess of £30,000 per annum is achieved over the figures currently in our approved 2017-18 financial estimates. The only year of loss is the first when there is an anticipated loss of £7,,000.

In summary the additional loan repayment costs resulting from the development works and the requirement to contribute to an internal sinking fund is more than compensated by three factors; -

• Increase usage and therefore revenue from the courts • Reduced need for park attendants • Revenue from the coffee bar

Page 2 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

However, since compiling the 2017-18 estimates some of these savings have been realised by the acquisition of the coffee bar and the reduced costs of park attendants.

In summary, one of the core objectives of the development is to place the tennis facility on a sustainable footing and the business plan figures indicate that this is achieved.

The proposal is also supported by the City Council’s Mission Statement to continuously improve services.

Page 3 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Section 2 - Project Background and Justification

2.1 - Introduction

Boscawen Park is located on the southern side of the City a short walk and drive from the City centre and the business/retail area. The Park is the hub of leisure and recreation in the City and contains many of the amenities and sports facilities of the City. Boscawen Park is the only major outdoor park tennis facility in the county of Cornwall and forms the largest open space that Truro City Council has responsibility for. The Park has 8 tennis courts, 4 of which are tarmac macadam and floodlit and the remaining 4 are non-porous acrylic.

The Council owns and manages the tennis courts at Boscawen Park and has maintained them to a safe playing standard across the last two decades or so. However, we are faced with the following problems in planning for the future:

• The last five years has seen a slow decline in the numbers of people using the courts. • The surface of the courts is ageing and will need a substantial investment to bring them up to a good playing standard and ensure their longevity. • The current procedures involving park attendants collecting money is inefficient and expensive.

Boscawen Park Courts

Figure 1: Map and Key facilities, Boscawen Park, Truro. Page 4 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

2.2 - How did the Project Arise?

We have a longstanding relationship with the Lawn Tennis Association (LTA) Regional Teams, historically this has centred around looking to explore possibilities on indoor tennis courts in Truro. This has resulted in liaison with local schools, Truro Tennis Club, local coaches and other private investors. These conversations largely could not be developed at this stage due to the size of the investment needed and a suitable location for the courts. During 2015 we were presented with an outline concept to redevelop Boscawen Park. This included discussing some learning from other recent projects and sharing the technology that was available to support court management. The process has also been supported by Natasha Howard who is the National Governing Body lead for Active Cornwall County Sports Partnership.

The LTA Regional Team (James Deem and Colin Corline) ran through a short presentation with myself and the Parks and Amenities Manager (available to view if required) regarding the work of the LTA in ‘parks’ tennis. This included some of the customer insight, case studies and projected returns on finances and people participating in tennis. It centred on the development of an income earning facility (such as a café) adjacent to the tennis facility to ensure its sustainability into the future. This was reported to the Parks and Amenities Committee and it was considered the concept of the Café / Tennis aspect of the Park to be one that was worth pursuing and formed a core part of a wider masterplan to develop the Park.

The masterplan includes improving parking, redevelopment of the cricket facilities, location of the Depot/toilet facilities and the building of a bridge to link the adjacent business district across the Truro River. The Council is happy to consider tennis and café developments of an initially isolated phase of the wider masterplan.

Page 5 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Existing Restaurant – not Small Cafe council land

Proposed location of new larger cafe Existing Toilet Block Large children’s play area

Nursery Depot

Approx. Location of proposed bridge from business district Cricket Pavilion

Figure 2: Boscawen Park, Truro

2.3 - Detail of Truro

Truro is the fourth most populous conurbation in Cornwall and the UK’s most Southernmost City. Including its surrounding villages the population stands at 23,000. Truro is Cornwall’s central destination for retail and leisure and is the administration hub for the County of Cornwall.

Employment is largely in public sector (NHS and Local Authorities) but does have a significant presence of Banking and Professional businesses (e.g. Legal) in the district of Newham. There is a large service sector in the City centres shops and businesses. Average earnings and house prices are higher than much of Cornwall, with a significant number of people commuting into the City for work as well as pleasure.

Truro City Council is housed in the Municipal Buildings and covers the administration of areas including parks, gardens and public conveniences. The Unitary Authority of Cornwall Council considers areas such as planning and infrastructure. The City has 4 wards and 24 councillors. Page 6 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

2.4 - Brief History of Tennis Facilities in Boscawen Park

Boscawen Park was originally used as a cricket ground with Cornwall playing its first representative match in 1858. It has since hosted List A, Minor Counties and women’s international cricket. Two tennis courts were is use from 1900, but the wider establishment of the park as an open space dates from around 1912. There is no record for when a further 6 courts were added and the existing two changed from grass to an all-weather surface. The courts themselves underwent their last refurbishment in 1997.

2.5 - Research into Parks Tennis Landscape

The LTA Regional Team has provided us with some wide ranging research to understand what the wider public feel about tennis. The primary interest to the Council is understanding the main barriers the public see to access the courts. The research presented to us is summarised below focusing on parks specifically:

• Around 5m pick up a racket once a year and play – majority of this in in parks. • 36% of tennis played by those aged 14+ is on parks (14% Clubs and 22% Schools). • For those that don’t play tennis but would like to 80% would see a park court as their first option. • For people who want to play tennis in parks, they are most dissatisfied with state and condition of courts, ease of booking and the number of courts available to play. • Demand for tennis is amongst those who stopped playing in the last 5 years – but the age profile is wide ranging – from 14+ upwards demand for parks tennis is strong. • Although there is demand amongst C2DE demographic classification the highest latent demand is for ABC 1 demographic classification.

Page 7 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Figure 3: Where people played tennis in GB in the last 12 months

Figure 4: What ‘type’ of tennis are parks players interested in?

Page 8 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

2.6 - Latent Demand and Market Segmentation

In addition to the national insight numbers, the LTA have worked closely with Sport England to use the market segmentation data (generated by annual active people survey) to understand a more local view of demand for tennis. This data is drawn down to the local authority level and mapped in a radius of the postcode of the tennis facility (1km and 3km in this case).

The calculations determine if there are enough courts available to meet the demand for public use of tennis. A positive number (green) highlights not enough court capaCity to meet demand for tennis. This is calculated using the number of court hours available at peak times (late afternoon, evenings and weekends) multiplied by the number of courts available at each park.

Table 1: Latent Demand for Tennis for 1km, 3km and 5km Radius of Boscawen Park

% of LA (Latent latent Average Radius No. of Total LA Venue Postcode Currently Latent pop in demand of total Total Demand (km) Courts Demand pop catchment v LA demand Pop.

Boscawen Park TR1 1SG 1 8 21 24 45 9293 9951 0.24 0.23 -579 Boscawen Park TR1 1SG 3 8 313 342 655 9293 9951 3.44 3.40 31 Boscawen Park TR1 1SG 5 8 465 494 959 9293 9951 4.96 4.98 335

The short analysis suggests that there is an appropriate supply for courts in Truro in within 3km and 5km radius. The suggestion of the oversupply of courts in relation to 1km (red number) is largely due to lack of residential housing in the immediate area surrounding the park – which can be viewed on figure 1 in this document. Therefore the data method would suggest simply looking at the operating model and customer journey for the existing facility rather than considering adding or losing courts.

As part of this work Truro City Council and LTA Regional Teams discussed other local tennis facilities. The only venue of note in consideration for this project is nearby Truro Tennis Club, who caters for a large number of members and has a busy coaching programme. They have been involved in previous discussions to develop tennis in Boscawen Park and other areas of Truro.

2.7 - Boscawen Park Survey Results

The council conducted a survey in Boscawen Park across February and March 2017 to ascertain some public view on the future of the facilities in the park. This was conducted using face to face questionnaires and via Survey Monkey. This was promoted via the council social media channels and had 199 responses. The survey covered a broad number of areas so the key points in relation to this project have summarised more concisely below:

Page 9 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

• Existing users of the park most frequently used the toilets, café and play park (over 50% of respondents in each case). • Tennis was the most popular current sporting use of the park (20%). • 25% of respondents like the fact the park had tennis courts. The duckpond, play park and open space were the major areas to exceed this (all above 50%). • 30% of people wanted to see refurbishment of the tennis courts. Over 50% wanted to see a new bridge link and improved Café Facilities. • 57% of users of the courts thought the courts were in average or below condition. 35% said they would play more if the courts were improved. 32% said they would play more tennis if the Café was refurbished. • The adjacent play area was the most popular facility and had the highest public approval score in the survey. • Over 70% of the respondents use the Café or the ice cream van. Over half said these facilities could be improved. • Over 70% also felt that the Toilet and Parking Facilities at the park should be improved. • In the comments section, the improvement of capacity of internal / external seating featured prominently.

This survey provided useful insight to the project group on the broad public opinion of the park. The results broadly supported the interventions to improve the Café and refurbished the tennis courts as this project proposes.

2.8 - Relevant Local Details

The Physical Activity Strategy for Cornwall which has been approved by the Health and Wellbeing Board and has a bold target to get 50,000 more people active in Cornwall by 2020. This project will help towards achieving this goal. The vision is a future where everybody in Cornwall and the Isles of Scilly is active as part of daily life, regardless of age, gender, culture or circumstance. Some extracts from this Strategy are listed below that are relevant to this project:

“Active Environments

Review the potential of public outdoor spaces to support physical activity and identify opportunities for growth including; facilities, access and connectivity to public transport, walking and cycling routes. Identify capital investment to support the development of local facilities and equipment to facilitate growth in activity in the outdoors e.g. playgrounds, cycle tracks, running routes, green gyms, climbing equipment, boats etc.

Facilities

Work with facility providers to identify underused space and resources during the day time that could be used for free/subsidised activity with particular emphasis on target groups.” Page 10 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

2.9 - Other Local Tennis Venues

Truro Tennis Club is the main other tennis venue situated in the City. The club is approximately 4 miles from the park on the western edge of Truro in the Gloweth District. The club has 6 courts and is already showing an interest in the project having met with Truro City Council and spoken to LTA colleagues. It is not envisaged that the club will be a partner in the development of the project, although they will be kept in communication as it is developed. The club may wish to bid to provide the coaching service and the Project Group would wish the club to be involved in advertising its offer to players at the park that want to pursue playing tennis on a more regular and competitive basis.

2.10 - Option Appraisal

In considering how to proceed it is relevant to consider how each of the following options fits with the Councils Mission Statement: -

City Council’s Mission Statement

“To continually improve services and provide a better quality environment for people to live, work and visit, constantly improving the local parks and amenities, which contribute towards a feel good factor, a healthy lifestyle, and improve the socio- economic standard.”

There are three basic options for the future provision of tennis at Boscawen Park.

Option 1

To minimise the capital spending required to continue with the courts and pavilion until such time that the courts become unsafe for use and the pavilion requires demolishing. The courts have had no major works for some twenty years and are showing signs of cracking and disrepair. The evidence of the past five years is that there is a reduction in usage of the courts which would lead to a reduction in income. The revenue costs of managing the courts will remain the same and therefore overall the financial position will deteriorate.

Option 2

This is a middle option in terms of spending which would see the existing courts resurfaced and repaired but fundamentally remain the same surface type. Anticipated costs for this are £60,000 - £80,000. This would enable the provision to continue A difficulty with this option is that the pavilion will either need to be demolished, or rebuilt, and therefore a decision will need to be taken by the Council on its future.

Option 3

This is the option proposed by this Business Plan and sees the development of the facilities both in terms of provision of eight all weather courts rather than four, all with Page 11 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park a new surface, together with development of the coffee bar and provision of new public conveniences.

This option fits with the Council’s Mission Statement to continually improve services. The financial comparison with the existing Council budget in para 4.7 indicates that the existing budget would support a period of paying the loan charges for the redevelopment as well as paying into a n internal fund to provide for future structural maintenance of the courts. This situation is created by the surpluses made by the coffee bar and the reduction in management costs for the courts by the integration of court management with the coffee bar.

The primary risk to this option are that there is a premise that the income from the courts will rise substantially over a five year period. This is based on the experiences elsewhere in the country where a similar scheme has been implemented. In order to achieve this there will be increased marketing, formal coaching, and introduction of a computerised booking system. In this way the barriers that people perceive to playing park tennis will be removed.

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Section 3 - Site Operations

3.1 - How is the site operated now?

The site is currently charged for and is overseen by park attendants and Café staff. The level of staff resource to manage the courts is seasonally based. In the peak of the summer months an attendant will sit in the Pavilion building adjacent to the courts and take pay and play monies. This does not happen during the winter months when an honesty box is sometimes used. The council is aware that this is a partially managed model and that when the courts are open the risks exists that people play for free. The council have tracked the income the courts have generated over the last five years – this is highlighted in the table below:

Table 3: Total Tennis Income for Boscawen Park 2010 – to date

2010- 2011- 2012- 2013- 2014- 2015- 2016- 2011 2012 2013 2014 2015 2016 2017 Tennis £11,496 £12,283 £10,638 £11,144 £9,087 £9,430 £8,753 Income

There is small group of people (approx. 16) who have formed the Riverside Tennis Club and hire the courts from the council. There is also a group of 12 ladies who utilise the courts regularly. The U3A (University of the third age) also books the courts. The majority of this play takes place on the lower tarmac courts and the ‘clubs’ have use of the existing building for tea and coffee making facilities. The ‘clubs’ are not registered and do not play in the leagues. There is no desire to remove any group from the courts. They would simply be adapted into the new operating model. The core change for this group in the proposal is that they will use the Café for refreshments as opposed to having building access.

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Figure 5: Current pricing structure at Boscawen Park Tennis Courts.

3.2 - Boscawen Park – Ancillary Facilities

In 2015 the ‘Friends of Boscawen Park’ invested into a major upgraded of the children’s play facilities on the opposite side of the tennis courts from the car park and building (see Fig 1). TCC supported this initiative and made a financial contribution. Initial public feedback has indicated this is extremely popular amongst local people and visitors alike and footfall is significant at all times of year.

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Figure 6: Boscawen Park Children’s Play Area (Courts in Background)

Until recently we had two concessionaires offering catering facilities adjacent to the courts. The existing licence agreement with the ice cream vendor expires in the autumn of 2017. There is therefore an option that it could be included in a future Café and as such serve as an additional income stream; but it is currently not built into the financial model.

The second concessionaire was a Café offering various refreshments including hot drinks, cakes and Paninis. The café provider had no tennis function. In 2015 the café provider upgraded from a van and decking area to a modular building. This was acceptable under the lease terms with the council. The lease was due to expire in 2023, but after discussions the café owner decided to move onto other things and sell the asset.

TCC purchased the building (not the business) from the café owner in March 2017 and have carried on operating it using existing staff with immediate effect. We did not wish to take on the business due to possible liabilities and lack of evidence of business viability.

The building is very small and not deemed sufficient for the size of Café that a park of this stature would service. The floor space of the Café has a seating capacity of 12 people and is approximately 4m x 6m in size which much of that space taken by the counter area. It does have an outside decking space used for additional seating. In the long term the ownership of this facility offers us the flexibility in developing the tennis courts and Pavilion. There are options for the existing building, for instance it could remain on site and act as the separate ice cream parlour or it could be moved to another green space in Truro.

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Fig 7: Existing Modular Café at Boscawen Park (courts to the left)

In terms of the Café space we would wish to convert the existing Pavilion building (see 2.1) that is only rarely used by club and council staff. The building is currently in a very poor condition and sits low to the ground. It is exposed to flood risk. The outside of the building has a covered veranda. This is also in poor condition, but would serve as a useful space for outside seating in the summer months. The building sits directly the behind the small modular building depicted in the picture above. The Pavilion sits around a metre below the modular building in the picture above. There a small gap to walk between the two buildings.

The council and LTA colleagues see the conversion of this space into a fully functioning Café as the core project alongside the redevelopment of the tennis courts.

An additional public benefit would be the inclusion of public toilets in the new Pavilion. There are currently public toilets in the parks some quarter of a mile from the courts but the public clearly see a need to have additional facilities which may include a “Changing place” toilet as there are none currently in Truro. This would additional involve the development being placed on mains drainage.

3.3 - Case Studies from Other Local Authority Projects

The LTA Regional Teams have shared with us a number of case studies in the South West Region where access technology has been used to improve the customer experience and participation. The following data has been provided to us where the LTA has partnered with a local authority to redevelop park courts and use booking and access technology to improve the service offered to the public.

Table 3: Sales of Access Systems in park redevelopment projects (Oct 2015).

Partnership Local Authority No of Courts Cards / Keys Sold Average Cards / Key Sold Per Court Poole 4 724 181.00

Bournemouth 20 936 46.80

Norwich 4 352 88.00

Bromley 20 998 49.90

Winchester 4 201 50.25

Dorchester 4 189 47.25

Average Courts Per L.A. 9.33 Average Sales Per Court 77.22

We have also been made aware of some of the most recent ‘single’ site case studies in other South West areas. The most pertinent of these case studies is with Fleet Town Council in Hampshire which is in its first full year of operation. Page 16 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

3.4 - The Use of Access Technology in Managing Parks Tennis

There are a number of case studies of where local authorities have used access control to manage tennis courts successfully. Access system installation has been an underpinning factor for almost every successful example of a parks tennis project. The core reasons why are listed below:

• Along with the booking system it provides a far clearer and simpler customer process. • In a technology led world – the customer expects and is used to using technology to make purchases. • It allows a method of generating income (at an affordable price) to sustain the facility and keep some free tennis for the public. • It collects data to ensure that partners can have accurate data and profiling of uses of the facility, reporting accurate statistics of court usage to inform future decision making. • The technology is used in the security environment helping to reduce risk of vandalism to internal courts areas (surface, nets posts and fencing areas).

Additional insight from surveys of people who play and wish to play tennis indicate the technology and the ability to book and access a court ‘smooths the path’ to play and reduces barriers for people to play.

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Figure 8: Park Players – The Barriers to playing tennis.

Figure 9: Customer insight into information to find online.

Figure 10: Customer journey to play tennis

Moreover when asked for more detail, people revealed some further insight into perceptions of tennis in parks:

• People found unmanaged courts frustrating, because they didn’t want to risk going and not being able to play.

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

• Some respondents found having to wait for courts (especially in summer) frustrating and off–putting. • This added to a perception that tennis was ‘behind the times’ and didn’t fall into plan with other sports and leisure activities where they were used to booking, especially on their phone. This was more prevalent in the Under 45 category. • People found clubs and club people off-putting – due to the perceptions of expense, elitism and snobbery. This led to parks being the top choice of venue to play. • Club people were stereotyped in perceptions of ‘all whites’, smart rackets and trainers.

Access systems have a precedent of success in parks which is supported by customer insight and subsequent research. The inclusion of this technology in the proposal to redevelop courts is viewed by ourselves and the LTA as integral to the court management, income generation and the customer journey.

3.5 - Boscawen Park - Operational Options Appraisal

The Parks and Amenities Manager and Town Clerk have considered the most suitable operational structure for the park and concluded that we should keep operations and the management of the Café within the council. The basis of this conclusion is that the vision would be for this part of the park to be profitable above its maintenance needs and therefore service a council loan (Public Works Loans Board) and provide investment to the upkeep of the park e.g. play area. The only area we wish to outsource is the coaching provision, as there is no existing skill or knowledge within the council to deliver this. We will oversee and manage provision of a services contract with the successful bidder for the exclusive coaching rights.

3.6 - How will court access and bookings be managed?

We would be able to adapt the existing tennis information on the TCC Web site, where leisure facilities in parks have a specific area. The figure below shows the existing public information and pricing structure for the courts at Boscawen Park.

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Figure 11: Website – Boscawen Park Tennis Courts.

The Parks and Amenities Manager and Town Clerk have seen a short demonstration of the LTA bookings and management system and have also discussed access technology option to help remote court management. Also some examples of ‘set up’ of customer journey from other projects (e.g. Cheltenham) and we are happy that the club spark system is the right tool to manage the facilities. We are also interested to see if club spark could be useful to take bookings for some of the other activities in the park.

The administration of bookings would be overseen by the Council’s existing administration teams. The Café staff would operate a point of sale function in the park and would envisage having racket hire and a ‘self-service’ booking point.

3.7 - Marketing to the local public

We have capacity to market the courts through internal teams. In particular, the Truro Tourist Information Centre, which already provides a destination marketing function for Truro, and would be able to use its social media and marketing publications to more widely publicise the offer at the tennis courts. We also would utilise our community development function which is looking particularly at improving the levels of exercise in the community, in line with the wider Health and Wellbeing Strategy for Cornwall, and the emerging sustainability and transformation plan for the county. Some further detail on what can be done is set our below:

• We would plan to develop a brand and logo and commission this to be included on posters, on courts banners and digital collateral. Page 20 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

• We would like to significantly improve the signage around the park as part of this project. • Social Media Profile 134 likes and 138 followers on the Facebook Page with the ability to produce paid adverts. • The TCC website which is a one stop shop for all services that the council provide and is a platform for public information. • We have the ability to communicate with every household in the City via circulation publications. • Links to a number of community groups in the area through the council directory for community groups.

It is recognised that an element of use of all of these platforms would be most effective in reaching the general public and letting them know about the opportunity to use these courts.

3.8 - Coaching Provision

There have historically been a number of coaches who have tried to develop programmes at Boscawen Park without much long term sustained success. We have already received a number of enquiries from local coaching providers who are interested in setting up programmes in the park. As such the coaching is being tendered to an exclusive provider for £3,000 in the first year. There are some key caveats to consider:

• The coaching provider is still free to work with other venues to provide coaching offers. • The coaching provider is allowed, if it so wishes, to sell court time to ad other coaches to deliver private lessons and collect a fee for doing so. • Only the successful coaching provider is allowed to advertise provide group coaching, recruit new business and deliver LTA products. • The coaching provider is contracted to Truro City Council for 3 years on a provision of services agreement. • The fee for year 1 is based on case studies elsewhere and will be reviewed at the end of year 1 based on data collected from the coaching programme to determine a future appropriate figure.

The advert will be posted on the LTA website and communicated to local coaches. An interview process with on and off court elements will be set up to determine the successful candidate to provide coaching.

It is anticipated 20-30 courts hours a week would be appropriate and that this park alone would not be able form part of a coaching providers work base. A list of some of the products and programmes is shared in the table below:

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Table 4: Park Orientated Coaching Products

Product/ Target Explanation Programme Audience Tennis 4 Free All A weekly session (FOC) enabling people to play tennis in an organised session, suitable for all ages and abilities. Tennis X Press Adults A six week course that's an easy and fun way for adult beginners to get into the game or improve their skills. Cardio Tennis All Cardio tennis does not require tennis skills, instead it’s all about keeping your heart rate up, burning calories and having fun to up-tempo music on a tennis cour.t Tennis Tuesday’s Ladies A female only session for players of all standards of player to improve their game. Touch Tennis All Touch Tennis is the closest thing to five-a-side for tennis played on a smaller court, with 21” rackets and foam balls and can be played on any flat space, indoors or outside. Mini Tennis 10&U 3-10 year olds lessons utilising smaller courts and rackets with lower compression balls making learning the sport fun and easy. Junior Tennis 11 - 18 Coaching activity for players ages 11-18 years. Tennis 4 Kids 5-8yrs A free 6 week course plus a free racket to encourage new players to the sport. Senior Session Adults Senior Social sessions often in the daytime. Disability Tennis From deaf tennis and visually impaired tennis to wheelchair tennis and learning disability tennis, there is a great range of tennis programmes available for players. Local Tennis Adults Self – organised singles based competition played in 8 Leagues week rounds across the year.

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Section 4 - Boscawen Park – Operational Model and Key Responsibilities

The operating model for the project is very simple in that we have the capacity and staff to deal with all aspect of sites operations and management within the existing structures. A short summary is provided in the figure below.

Truro City Council • Court Owners • Sinking Fund Holders • Maintenance Responsibilities • Court Operators (e.g. Bookings, Marketing) • Website Host • Manage Contract with coach provider

Café Manager Coaching Provider • Pay commercial rent to e.g. £3k for • Employed as a specialist by the council exclusive rights to coach on courts. • Oversees casual café staff • 3 Year Contract annually reviewed. • Leads on design of menu and offer • Operate point of sale and racket hire at courts

Figure 12: Operational Model for Boscawen Park

4.1 - The Project

The scope of this project for the council is the creation of a fully functioning Café building adjacent to refurbished tennis courts with a new business model introduced.

4.2 - Capital Works Proposal – Tennis Courts and Cafe

A technical services visit has been completed by Lee West of Sports Facility and Planning Design Limited. A summary of this report has been provided by Colin Corline and details the costs associated with redeveloping the tennis courts. The key points from this has been extracted and displayed below:

• Courts 1 – 4 will all need a minimum of 1 layers of tarmac at £10k per court - (£40,000). Page 23 of 30

Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

• Courts 5 – 8 converted from existing acrylic to a porous tarmac surface will cost around £25,000 per court - (£100,000). • Weld mesh fencing can be hung on the on existing poles costing around £17,000. • Access Control Gates in the region of £10,000 with additional gates between courts approximately £4,000 - (£14,000). • Fees/Management/Contingency – approximately £23,000 although these are variables. • This brings total project of £197,000 on this initial inspection / analysis.

The council has undertaken some research with local consultants and some building companies to look at the costs of redeveloping the old building adjacent to the courts into a café. The council is aware that some sewerage works are required to this area of the park in the region of £40,000 and that a new modular building to replace the existing footprint costs in the region of £1000 per square metre. The decision to remove / or keep the modular building the council have purchased will depend on the quotes that have been received from modular design companies.

We have conducted some initial conversations with companies and understand the building and kitchen fitting will be in the region of £140,000. The council is aware that the concrete base of the building will need to be raised to mitigate flood risk. A total of £200,000 is the working figure for all related Café works. We would need to apply for planning permission to change the existing building, although it is not thought to be an issue. The courts require no planning permission.

TCC Standing Orders require a grounds survey before committing to any building project, and this is particularly relevant in the made ground at Boscawen Park. We have sought tender prices for the preliminary works for the new Pavilion as below: • Ground Investigation; • Topographical Survey; • Sketch Design; and • Feasibility Report.

A reasonable budget price for these works is £18,000.

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Fig 13: Possible Café Design

This business plan is the basis of requests to external and internal funding partners to partner fund this project. It is understood that the LTA will view the tennis part of this project as the priority and will focus its assessment of funding on this requirement, whilst understanding the Café concept been introduced as part of this plan.

TCC is currently in a strong financial position. As a Local Authority we are able to borrow from the Public Works Loans Board at low interest rates (currently 1.84%). Considering the type of building and works proposed the borrowing would be on an annuity basis probably over a period of 15 years. The current repayment schedule is £766 per annum per £10,000 borrowed. On the basis of a £400,000 project cost the council has made an expression of interest to the Sport England Community Asset fund of £100,000. The council is looking to request an identical amount from the LTA in respect of it being 25% of the overall project cost and 50% of the cost of court refurbishment.

4.3 - Project Responsibilities Truro City Council

There is a small project group of partners working on the development of the project. TCC responsibilities lie with the Town Clerk and the Parks and Amenities Manager who are being supported (in addition the LTA) by Active Cornwall. The LTA Staff supporting the council on this project are James Deem (Participation) and Colin Corline (Facilities).

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

4.4 - Financial Sustainability / Sinking Fund

We must accept that a condition of receipt of grant will be that we will need to hold an amount of the income generated from the site in respect of future maintenance for the courts. This is to ensure the sustainability of the facility. This will be spent upon future resurfacing and re-fencing and amounts placed aside will be as per guided by the LTA recommendations.

4.5 - The re-development of the building into a Café

As explained in Section 2.1, the current plan to ensure the two concessionaires are no longer under any agreement when this project comes to fruition. This is provide the option of a fully functioning and operated Café modular building adjacent to the tennis courts, to improve the environment and offer on this part of the park.

4.6 - What is the Vision for Boscawen Park?

This development is part of a simple vision to make Boscawen Park the highest quality green space in Cornwall. The park covers significant land and has the opportunity to cater for sports activities, leisure use and major public events. We have already taken significant decisions to invest into the park both in the initial phase and future phases on the redevelopment of the site. The council feels they best way to manage the park is by directly managing the facilities rather than outsourcing; and this also represents the best opportunity to seek return on investment financially.

4.7 - Financial Analysis

Project Funding

The funding for the project is provided from three organisation.

The gross cost of the project is estimated at £400,000

As host the Truro City Council are providing the majority funding totalling £310,500 which will be funded from borrowing, £250,500 from the Public Works Loans Board and, £60,000 from the Lawn Tennis Association.

The Lawn Tennis Association will provide grant funding of £39,500 and Sport England Grant funding of £50,000

Income Assumptions

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

As part of a methodology to understand the potential for participation returns in these projects two factors were considered:

• LTA modelling tool, using Sport England data to project sales in a given areas • Existing data from live projects in other areas that have been live for at least a year.

The table below summarises the outcome of this work. Each area is considered in turn in the following text for explanation.

Table 5: Anticipated Return on Investment Boscawen Park

Income Year 1 Year 2 Year 3 Year 4 Year 5 Annual Sales at £35 152 200 300 325 350 Average Sales Per Court 19 25 37.5 40.625 43.75 Unique Users (Households) 289 380 570 618 665 Unique People inc. 30% Pay and Play 375 494 741 803 865 Total Bookings (5.7 bookings per user) 2,140 2,816 4,224 4,576 4,928 Pay Play 40% of Total Bookings 856 1,126 1,689 1,830 1,971 Coaching Programme Court Time 1,080 1,080 1,080 1,080 1,080 Court CapaCity 33,756 33,756 33,756 33,756 33,756 Occupancy % 10 12 16 17 18

Sales per Household – The number of sales made of the £35 annual access offer. Year 1 figure calculated using SE / LTA modelling data. Subsequent years are projected based on the performance of other parks in the South West Region.

Unique Users / People – The number of unique users who play tennis at the park. The total is a combination of those that are part of household access scheme and those that choose to pay and play.

Total Bookings – Projected total bookings made per annum, calculated from the sales made at 5.7 bookings per unique user.

Coaching Court Time – The coaching court time is modelled on a 36 week programme at 30 hours a week. It is expected the programme would be the same each week but increase in occupancy.

Court Capacity / Occupancy – Based on projected hours used for free play and coaching. The anticipated occupancy level displayed as a percentage.

The modelling of court hours and usage is translated into the income in the spreadsheet below.

Expenditure Assumptions

Loan costs

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

This PWLB figure represents the costs of borrowing on a fifteen year basis of £250,500 from the Public Works Loans Board at a rate of £777 per £10,000 borrowed.

The LTA figure represents repayment of a ten year interest free loan of £60,000

Tennis Court Repair Fund. A condition of our grant from the lawn Tennis Association will be to make an annual contribution of £1,200 per court per year to provide for the ongoing replacement of the court surface and other repairs; a total of £9,600 per year.

Other Costs These are listed and are minor items. The wage costs in carrying out daily maintenance is excluded as the use of the café to sell tickets and be a “presence” on the site will save on the current costs.

Comparison with existing budget There are three adjustments to the figures in order to compare with our existing budget for the courts and the coffee bar. Firstly, there is the labour cost saving identified at 37 hours per week at £8.45 per hour plus on cost of 30%. Because of a current vacancy this saving has in practice already been made. There may be further opportunities for reductions in park attendant costs in future years which are currently being assessed and not included in the figures. Secondly, we have budgeted for income from the courts of £10,530 and this money form part of the revised income projections below. Thirdly, we have now been operating the coffee bar for some three months and it is clear that we can make a surplus from the facility. The financial figures assume no surplus for eighteen months reflecting the cost of acquisition, after which an annual surplus of £15,000 is built in.

Financial Comparison with current budget

1 Income Assumptions Year 1 Year 2 Year 3 Year 4 Year 5

No. of Annual Sales at £35 each 152 200 300 325 350

Average Sales per court 19 25 38 41 44

Unique Users (Households) 289 380 570 618 665

Unique People inc. 30% pay and play 375 494 741 803 865

Total Bookings (5.7 Bookings per user) 2,138 2,816 4,224 4,577 4,931

Pay & Play 40% of total bookings 855 1,126 1,689 1,831 1,972

Coaching programme court time 1,080 1,080 1,080 1,080 1,080

Court Capacity 33,756 33,756 33,756 33,756 33,756

Occupancy % 10 12 16 17 18

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

Income from Tennis Courts £ £ £ £ £

1.1 Households £36 per annum 10,404 13,680 20,520 22,248 23,940

1.2 Play & Pay(£6.50 per court per hour) 5,558 7,321 10,982 11,900 12,819

1.3 Coaching Rental income 3,000 3,250 3,500 4,000 4,000

1.4 Other hire groups (Schools etc) 2,000 2,050 2,101 2,134 2,208

1.5 Contribution from Coffee Bar - 7,500 15,000 15,000 15,000

1.6 Floodlight Usage 1,500 1,600 1,700 1,800 1,900

Total Total 22,462 35,401 53,803 57,082 59,867

Costs

2.1 Loan Repayments PWLB(assume £250,500 Loan) 19,417 19,417 19,417 19,417 19,417

2.2 Loan Repayments LTA (assume £60,000 Loan) 6,000 6,000 6,000 6,000 6,000

2.2 Tennis Court Repair Fund Contribution 9,600 9,600 9,600 9,600 9,600

2.3 LTA Registration Fees 200 880 880 880 880

2.4 "Go Cardless" charges 300 350 400 450 500

2.5 Wi fi Charges 600 615 630 645 660

2.6 Floodlight electric charges 1,500 1,600 1,700 1,800 1,900

2.7 Gate Maintenance Charges 600 615 630 645 660

2.8 Marketing costs 2,000 200 200 200 200

Total Total 40,217 39,277 39,457 39,637 39,817

- - Operating Surplus/-Deficit (17,756) (3,876) 14,346 17,445 20,050

add Labour saving court management 21,135 21,135 21,135 21,135 21,135

less Current Court income 10,530 10,530 10,530 10,530 10,530 - Impact on 2017-18 budget (7,151) 6,729 24,951 28,050 30,655

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Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park

4.8 - Risk Register Responsible Likelihood Impact Impact Priority Offi Further Risk Description Impact Description Controls in Place Action

Required

Development Costs Costs to council increase 2 3 6 Specialist advice re Court None T increase significantly specification. C Work split into different contracts. Flexibility is size of pavilion Ground surveys carried out

Finished courts not of Loss of reputation. 1 3 3 Specialist pre contract None T a good enough Reduction in income advice. Specification C standard successful elsewhere. Selected contractor list Usage of courts less Reduction in income 1 3 3 Specialist advice sought None T than anticipated from LTA and usage C based upon experience elsewhere.

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Finance & General Purposes Committee 24th July 2017 Kenwyn Hill Playing Field The City Council has been leasing this field since 2011 on the basis of three year leases. As part of the devolution package we asked Cornwall Council to consider a longer tenancy in order that we could work with the junior football teams in the area, particularly Truro City AFC Juniors, to develop the facilities on the site. This has been agreed by Cornwall Council and I have attached a report on Lease and Title from our solicitors, Foot Anstey on a fifteen year lease. I draw your attention to the Executive Summary (clause 3) which provide the terms of the Lease in particular that the rental is nominal.

Recommendation To authorise the Mayor to sign and seal the lease. To authorise the Town Clerk to swear the Statutory Declaration relating to the lease.

Roger Gazzard Town Clerk Report on Lease and Title relating to Kenwyn Hill Playing Field

Dated

Ref: 222895.16

WORKSITE: D/23448368/1 PAGE: 1 OF 12 CONTENTS

1 Glossary...... 1 2 Scope of Report ...... 1 3 Executive Summary ...... 1 4 Premium...... 2 5 Lease ...... 2 6 The Property ...... 5 7 Matters Benefitting the Property ...... 5 8 Matters Burdening the Property ...... 5 9 Overriding Interests...... 6 10 Prescriptive Rights ...... 7 11 Search Results...... 7 12 Replies to Enquiries ...... 10 13 Outstanding Matters...... 10 14 Conclusion ...... 10

WORKSITE: D/23448368/1 PAGE: 1 OF 12 1 Glossary

1.1 The table below lists words used with a particular meaning in this report.

Benefits means any right, easement, restriction, stipulation, restrictive covenant, mining or mineral right, franchise or other interest that benefits the Property;

Incumbrances means any right, easement, restriction, stipulation, restrictive covenant, mining or mineral right, franchise or other interest to which the Property is subject;

Lease means the agreement to be entered into between you and the Landlord for the lease of the Property;

Landlord mean The Cornwall Council

Property means the property described in Paragraph 6 of this report;

Us/we/our means Foot Anstey LLP;

VAT means value added tax chargeable under the Value Added Tax Act 1994;

You means Truro City Council

2 Scope of Report

2.1 This report has been prepared for the sole benefit of you, Truro City Council, in connection with your proposed lease of the Property from the Landlord and for no other purpose

2.2 The contents of this report are private and confidential. It must not be relied on by or made available to any other party without our written consent.

2.3 The report is based on our review of the title documents, search results, planning documents and replies to enquiries given by the Landlord.

2.4 We have not inspected the Property and are unable to advise on the physical condition of the Property. We would advise you to arrange for a survey of the Property to be carried out, if this has not already been arranged.

2.5 We are unable to advise on the value of the Property. We recommend that you have the Property professionally valued. You should ensure that the valuer is aware of the matters mentioned in this report, as they may affect the value.

2.6 At the date of this report, the matters listed in paragraph 13 are outstanding. We will keep you informed as and when these matters are resolved.

3 Executive Summary

This is a summary of the major issues that we think should be brought to your attention:

(a) The Property will be leased to you for a term of 15 years from 1 July 2017 for an annual rent of £1.00;

(b) The Lease is granted with limited title guarantee.

WORKSITE: D/23448368/1 PAGE: 1 OF 12 (d) The Lease prohibits any dispositions so it cannot be sold or assigned to any other party.

(e) The Property is subject to some Incumbrances listed in clause 8 including unknown restrictive covenants. You may wish to obtain Title Indemnity Insurance against these covenants.

(f) The Property may only be used for recreation and/or public open space. The Permitted Use of the Property is further restricted by the Lease to only be used as a sports field laid out for two or more pitches and ancillary welfare and changing facilities installed on a non-permanent basis.

(g) Our Drainage and Water search stated that the Property is not connected to the mains water supply nor the sewer system. However, the Landlord has said that the Property is connected to the mains water supply on a metered basis. You may wish to inspect the Property prior to completing the Lease to confirm whether it is connect to the water mains.

(h) The Property is within the historical boundary of a parish which continues to have a potential chancel repair liability. We suggest that you obtain chancel liability insurance prior to taking the Property as it will protect you in the unlikely event that the parish asks for any chancel repair money.

(i) The Lease contains provisions for you to pay the costs incurred to comply with the CRC scheme. If you do not wish to pay these costs please inform us.

(j) The Landlord has stated that as the current occupier and manager of the Property you have full knowledge of all matters affecting the Property.

4 Premium

There is no lease premium.

5 Lease

Below is a summary of the Lease relating to Kenwyn Playing Field to be agreed between Cornwall Council (the "Landlord") and Truro City Council (the "Tenant").

Please read the enclosed Lease fully before agreeing to its terms.

5.1 Term

(a) 15 years beginning on and including 1 July 2017.

(b) The Lease term will end on 30 June 2032.

5.2 Rent

(a) Annual rent of £1 is due on 1 July each year if demanded (Nominal Rent).

(b) There is no premium payable on the creation of the Lease.

(c) All costs directly or indirectly incurred by the Landlord in complying with the CRC Scheme must also be paid by the Tenant. Please inform us if you do not wish to pay any costs toward the CRC scheme.

5.3 Use

(a) The Property may be used as a sports field laid out for two or more pitches and ancillary welfare and changing facilities installed on a non-permanent basis.

WORKSITE: D/23448368/1 PAGE: 2 OF 12 (b) No alterations are permitted to the Property other than ball fencing, football or other sports pitches and non-permanent changing rooms.

5.4 Break Clause

(a) The Lease has a mutual break clause allowing either party to end the tenancy.

(b) The Tenant may serve 12 months written notice on the Landlord to end the Lease. The Lease will end on the date 12 months after this notice is served and the notice may only be served after 1 July 2017.

(c) The Landlord may serve notice with the same effect as the above clause (b) if the Property is required for redevelopment.

(d) The notice shall not be valid if the Tenant has not paid rent, vacant possession is not given or there is another breach of the Lease by the Tenant.

(e) The Tenant may end the Lease by giving notice to the landlord if the Property has not been fit for use within 3 years after damage by an Insured Risk.

5.5 Alienation

The Tenant shall not assign, underlet, part with, share possession, share occupation or charge the Lease.

5.6 Forfeiture

(a) The Landlord may re-enter the Property after there is any breach of a condition of the Lease or an Act of Insolvency occurs.

(b) Upon re-entry the Lease will end immediately.

5.7 Landlord's Obligations

(a) To use insurance monies to repair any damage claimed from the insurance.

(b) To provide alternative accommodation whilst repairing the Property (but not if notice has been served to end the tenancy because it is impossible, impracticable or economically unviable to rebuild the Property).

(c) To allow the Tenant quiet enjoyment of the Property so long as the Tenant complies with all obligations in the Lease.

5.8 Tenant's obligations

(a) To insure the Property as stated below in clause 5.12.

(b) To pay any taxes due but any sums that can, will exclude VAT.

(d) To pay and indemnify the Landlord against all cost incurred in complying with the CRC Scheme.

(e) To pay the Landlord's costs and expenses incurred in connection with the enforcement of covenants, notice served preparation of the schedule of dilapidations or consent granted under the Lease.

WORKSITE: D/23448368/1 PAGE: 3 OF 12 (f) To indemnify the Landlord against all liabilities incurred by the Landlord in connection with the use of the Lease or breach of the covenants.

(g) Immediately upon the end of the term the Tenant shall apply to close the title of the Lease.

(h) To keep the Property clean, tidy, free from rubbish, keep the surface in good condition, keep the property free from weeds and in good repair (in the same condition as the Schedule of Conditions).

(i) To decorate the Property as often as is reasonably necessary.

(j) To cooperate regarding assistance in the obtaining of an EPC report and allow access to the Property for this purpose.

(k) Not to obstruct light, air or access to the Property.

5.9 Rights reserved by the Lease

(a) Rights of air;

(b) The right to use the Service Media at the Property;

(d) The right to build on the boundary wall of the Property;

(e) The right to re-route any Service Media at the Property;

(f) The right for the Landlord to enter the Property to repair Service Media, any other purpose connected with the Lease, the Reservations or the Landlord's interest in the Property.

(g) These rights may be exercised by the Landlord, other entitled parties or anyone authorised by the Landlord.

(h) The Landlord will give reasonable notice of their entry to the Property (unless in an emergency) and enter at reasonable times.

(i) No party exercising these rights shall be liable to the Tenant unless they cause physical harm to the Property or the law prevents the Landlord from excluding liability.

5.10 Third Party Rights

The Tenant will not interfere with any third party rights and allow entry to the Property.

5.11 Insurance

(a) The Tenant shall insure against loss or damage by Insured Risks which are;

(i) fire;

(ii) explosion;

(iii) lightning;

(iv) earthquake;

WORKSITE: D/23448368/1 PAGE: 4 OF 12 (v) storm;

(vi) flood;

(vii) bursting and overflowing of water tanks;

(viii) apparatus or pipes;

(ix) impact by aircraft and articles dropped from them;

(x) impact by vehicles;

(xi) riot;

(xii) civil commotion; and

(xiii) any other risks against which the Landlord decides to insure against from time to time.

(b) The Tenant shall procure public liability insurance in a sum not being less than £10,000,000.

(c) The Tenant will not do anything to void any policy, notify the Landlord immediately of any damage or if any matter occurs that is material to the policy, comply with all requirements, pay the benefit of the policy to the Landlord and pay the Landlord if the insurers refuse to pay because of an act by the Tenant.

6 The Property

6.1 The Property is the freehold land and buildings known as land on the south west side of Kenwyn Road, Truro.

6.2 A plan showing the Property edged in red is attached. Please check the plan carefully to ensure that it accurately reflects the extent of the land that you believe you are leasing. The plan may not show the exact location of the boundaries of the Property. You should inspect the Property and let us know if there are any discrepancies between the plan and the site inspection.

6.3 The Property is registered at the Land Registry under title number CL139211. The class of title is absolute freehold title. Absolute title is the best class of title available

6.4 The registered owner of the Property is The Cornwall Council of County Hall, Truro TR1 3AY.

7 Matters Benefitting the Property

The Property enjoys no Benefits.

8 Matters Burdening the Property

The Property is subject to the following Incumbrances:

(a) A Conveyance dated 24 June 1946 reserved out of the title:

(i) The hedge or fence on the North-Western boundary of the Property was reserved by the Vendor of the Conveyance;

(ii) A right to enter the Property to repair the building abutting the South-East edge of the Property; and

WORKSITE: D/23448368/1 PAGE: 5 OF 12 (iii) A right to drainage and water supplies from the Property to the building above or other nearby buildings.

(b) The Property is subject to restrictive covenants prior to 18 November 1953 however the Deeds and Documents have been lost. You may wish to obtain a Title Indemnity Insurance Policy to cover these unknown covenants to protect you in the event that the owners of the covenants enforce them.

(i) A right for a water pipeline to pass along the South-East side of the Property to land at the South of the Property;

(ii) A right of free passage of water;

(iii) A right of entry upon the Property to maintain the pipe; and

(iv) A covenant not to cut off the supply of water; and

(v) A covenant not to permit on the Property damage or interference with the pipe.

(d) A Transfer dated 14 August 1998 contains a covenant to not use the land for any other purpose than for recreation and/or public open space.

(e) An Agreement dated 6 November 2001 related to highway improvements in connection with the Property.

9 Overriding Interests

9.1 The Property may be bound by interests or rights which are not disclosed by the Land Registry title or other title deeds. These are known as Overriding Interests. They could include:

(a) Occupiers' and tenants' rights

(b) Rights of Way across the Property

(d) Rights of light over the Property

(e) Rights of support enjoyed by neighbouring premises (for example by a party wall)

(f) Chancel repair obligations (relating to historic obligations to contribute to the maintenance of churches)

(g) and a number of unusual (and often ancient) rights such as the right of others to take fuel, hay or timber from the Property, manorial rights, customary rights (animal grazing rights for example), crown rights etc

9.2 Please either confirm that you are not aware of any such matters or let us know of any that you are aware of as soon as possible (except of course for any referred to in this report). Under the Land Registration Act 2002 such rights of which you are aware must be disclosed when we apply for registration of title and we therefore need to know of any that you are aware of. In practice we understand, of course, that you are unlikely to know of any such rights. In replies to enquiries the Landlord's state that it is not aware of any adverse rights affecting the Property except for those specifically disclosed in the title documents or any which may be apparent on inspection. You should therefore carefully inspect the Property to ascertain whether there are any signs of adverse rights.

WORKSITE: D/23448368/1 PAGE: 6 OF 12 10 Prescriptive Rights

It is certainly possible that the Property is subject to rights created either by long use by neighbouring owners; or by implication on the sale of the Property out of a larger parcel of land; or by express grant. There is no guarantee that all such matters would be revealed by the title documents. It is therefore essential that you carry out your own careful inspection of the Property to check specifically that there are no signs of any adverse third party rights (e.g. accesses or drains) crossing the Property.

11 Search Results

11.1 Index Map Search

(a) An index map search confirms whether a property is registered at the Land Registry (and, if so, the title number(s) under which it is registered). If a property is not registered, an index map search will show whether a property is subject to any pending applications for registration or any cautions against first registration.

(b) The result of our index map search confirmed that the Property is registered under the title number(s) stated in paragraph 6.3 of this report.

11.2 Local Land Charges Search

(a) A search of the local land charges register shows matters such as compulsory purchase orders, tree preservation orders, planning enforcement notices and financial charges registered against a property. You should note that the search result provides a snapshot of the register on the date of the search. Local land charges registered after the date of the search will still bind a property.

(b) The local land charges search was provided by Cornwall Council on 23 May 2017. The result of the search revealed that the following planning applications are registered against the Property:

(i) An agreement dated 6 November 2001 under section 278 of the Highways Act;

(ii) A section 106 Agreement registered on 8 September 1997;

(iii) Conditional planning permission dated 12 August 2005 for the creation of a temporary rugby stadium; and

(iv) Conditional planning permission dated 26 September 1997.

11.3 Local Authority Search (including any optional and additional enquiries)

(a) A local authority search reveals important information about a property, such as planning permissions and building regulation consents, proposals for road schemes, environmental and pollution notices and whether any part of the property is registered as common land or as a town or village green. A local authority search only reveals matters that affect the property being searched against. It will not disclose matters that affect neighbouring properties.

(b) The local authority search was provided by Cornwall Council on 22 May 2017. The result of the search did not show any entries that adversely affect the Property and revealed the following information:

(i) The Property is in a radon affected area.

11.4 Highways

WORKSITE: D/23448368/1 PAGE: 7 OF 12 (a) Kenwyn Road is a highway maintainable at public expense. However, please let us know if you are aware of anything that may indicate that the Property does not abut the highway, for example, a strip of concrete or a grass verge between the Property and the road surface. Please also let us know if you are aware that access to the Property is gained other than from the highway or if you plan to move the access to the Property from its current position.

11.5 Rights of Way

(a) There are no rights of way over the Property.

(b) There is a public footpath along Kenwyn Road.

11.6 Drainage and Water Enquiries

(a) The replies to drainage and water enquiries show whether a property is connected to the mains water supply and mains drainage. The replies may also show the location of public sewers within the boundary of a property and other such matters that may restrict development.

(b) Replies to the drainage and water enquiries were provided by Source for Searches on 1 June 2017. The replies revealed the following information:

(c) The Property is not connected to the mains water supply. However, the replies to our enquiries to the Landlord state that the Property is connected to the mains. Please see the below enquiries in clause 12.

(d) Foul and surface water from the Property does not drain to a public sewer.

11.7 Environmental and Flood Search

(a) If a local authority determines that land is contaminated, and the party who caused the contamination cannot be found, the current owner or occupier of the land may be required to remedy the contamination. This can be an expensive process, so it is important to assess the risk of land being contaminated.

(b) An environmental data search can be used to establish the risk of land being contaminated, by collating information from regulatory bodies, floodplain data and a review of current and historic land uses. This type of search is also known as a "desktop search". An environmental data search does not include a site visit or testing of soil or groundwater samples.

(c) The environmental data search was provided by Argyll Environmental on 16 May 2017. The result of the search has identified no liability, concludes that the overall risk on-site is low to moderate and off-site risk is moderate. No further action is required.

11.8 Flood Risk Report

(a) A flood risk report shows whether a property is liable to flooding from river, coastal, groundwater or surface water sources. This is based on historical data of flooding in and around the property in question.

(b) The flood risk report was provided by Argyll Environmental on 16 May 2017. The result of the report showed that there is a low risk from surface water sources. The overall risk for the Site, assuming defences fail or are absent or over-topped, is recorded as being low to moderate

(c) The report states that the Property should be insurable on standard terms and a detailed floor risk assessment is not required.

WORKSITE: D/23448368/1 PAGE: 8 OF 12 (d) There are existing flood defences which may benefit the Site.

(e) The report makes the following recommendations:

(i) To speak to the Landlord to confirm the history of flooding; and

(ii) Establish buildings and contents insurance.

11.9 Chancel Repair Search

(a) A chancel repair search shows whether the owner of a property may be liable to contribute towards the cost of repairs to the chancel of a parish church. We would advise you not to contact any parish churches directly in relation to chancel repair liability, as this may limit the availability of indemnity insurance.

(b) The chancel repair search was provided by CLS Property Insight on 17 May 2017. The result of the search showed that the Property is within the historical boundary of a parish which continues to have a potential chancel repair liability.

11.10 Land Registry Official Search

(a) A Land Registry official search shows whether the register for a property has changed since the copy of the register was originally issued to the tenant's solicitor. The search also gives the applicant a "priority period". Any new entries that are registered in the priority period will not bind the applicant, as long as the Land Registry receives their application for registration within the priority period.

(b) It is too early to carry out a Land Registry official search now, but we will carry out a search before completion of the purchase of the Property.

11.11 Other Utility Searches

(a) We carried out the following utility searches, the results of which are attached, and the findings are self-explanatory including a layout (where relevant) showing the location of any services in or near to the Property:

(i) British Telecommunications Apparatus – apparatus not affected

(ii) Regional Electrical Company Apparatus – apparatus not affected

(iii) National Grid – apparatus not affected

(iv) Gas Pipeline – apparatus not affected

(v) Cable and Wireless – apparatus not affected

(vi) Virgin Media – apparatus not affected

12 Replies to Enquiries

You should note the following information provided by the Landlord in their replies to our enquiries.

(a) It is possible that the property has been used informally by dog walkers.

(b) The Property is connected to mains water despite the results of our Drainage and Water search. The Landlord believes that all connections are metered and made to the mains supply. You may wish to inspect the Property to find the water supply.

WORKSITE: D/23448368/1 PAGE: 9 OF 12 (c) There is a septic tank on the Property and it is not connected to any structure. As the current occupier of the Property you should know where it is located. If you do not please inform us.

(d) The Landlord is not aware of any other outgoings for the Property and as you are currently managing the Property you will be aware of any further liabilities.

(e) The Landlord has made an election not to tax the Lease.

13 Outstanding Matters

(a) The following matters are outstanding:

(i) We have not received the BT Wayleave search.

14 Conclusion

Subject to the matters referred to in this report and to any issues arising out of the outstanding matters listed in Paragraph 13, we are of the opinion that upon completion of the lease of the Property and registration at the Land Registry you will obtain a good and marketable title to the Property.

…………………….. Foot Anstey LLP

WORKSITE: D/23448368/1 PAGE: 10 OF 12

NOTES OF A MEETING OF THE HALL FOR CORNWALL LIAISON COMMITTEE HELD ON THURSDAY 20 JULY 2017 at 2.00 pm Present:- Representing Truro City Council:- Councillor J M Tamblyn (Mayor – in the Chair), Councillor I. T. Jones (Deputy Mayor), Councillors Mrs Allen, Mrs Carlyon, Mrs Eathorne-Gibbons and Vella Roger Gazzard (Town Clerk) Representing Hall for Cornwall:- Mr Julien Boast (Director), Myles Clough (Currie & Brown), Aiden Ridyard and Helen Grassly (Burrell, Foley, Fischer) and Peter Wilson (Project Director)

1. INTRODUCTION The Chairman welcomed attendees to the meeting and then asked each person to introduce themselves. 2. BACKGROUND AND CURRENT STATUS OF REDEVELOPMENT Aiden Ridyard (architect) gave a presentation in respect of the background to, and status of, the redevelopment of the Hall for Cornwall (HfC). The design had been influenced by the location of the HfC which was within a city centre block, between two significant Listed Buildings with two frontages (i.e. onto Boscawen Street and Back Quay) and with a pedestrian connection through the urban block. It was important to bear in mind how the theatre contributed to the City whilst, at the same time, ensure that there was a closer relationship with the public and for the Back Quay side to be incorporated into the use of the building. The main design issues were as follows:-

• the intention was to reveal more of the original stone building by removing the current plasterboard covering;

• although the architecture was relatively straightforward, there were complexities arising from the proposed changes to the levels. However, following discussions with Disability for Cornwall, it had been decided that the current proposals would, in fact, exceed the requirements of the disability regulations;

• it was proposed to reclaim the Boscawen Arches and ensure that the theatre was a “free standing building”, with a free flow of pedestrian access through the building, including around the auditorium, where the actual working of the theatre could be viewed by the public. However, automatic shutters would be used to screen these viewing areas when the theatre was in “show mode”;

• it was intended to increase the seating to 1331 so that the theatre would have one more seat than the Theatre Royal, Plymouth and, therefore, be able to attract the same standard of theatrical production. To achieve this aim, it would be necessary to install three tiers of seating and raise a portion of the ceiling;

• it was proposed to provide additional toilets (including disabled facilities) at each level;

• the standard of acoustics would be very high, comparable to the best theatres, and could be adapted to all types of production;

• it was estimated the duration of the construction project would be approximately twenty months. It was intended that the works would be completed on the Boscawen Street side as the first stage and then to commence work on the theatre and Back Quay side. During the discussion, various points were raised by the representatives of Truro City Council, including:-

The proposed through route for pedestrians could have a detrimental effect on the market and pannier market. In response, the meeting was advised that they were being consulted and their views would be given careful consideration;

Concern regarding the potential loss of the box office as many people enjoyed the experience of buying tickets in this way rather than “on line”. The representatives of Hall for Cornwall replied that they would be considering the potential for providing suitable locations for the selling of tickets within the building;

Concern that the provision of proposed glass screens in the Boscawen foyer may reduce the space available to the public as community space and that there should be a compromise between the needs of the theatre and those of the community. In response, Julien Boast, Director, Hall for Cornwall advised that consideration would be given to using various spaces as community areas, where appropriate;

It was considered desirable to remove the storage areas under the stairs within the part of the building occupied by the City Council, in order to enable the cantilever staircase to be opened up;

There was a need for clear advice as to the implications for the TIC and a precise timescale as to when it would be required to move from their current location; and in respect of concerns expressed regarding the future of the City Council offices and rooms upstairs within the Municipal Buildings, Julien Boast confirmed there was no intention for the City Council to move out of the building other than a temporary basis whilst the redevelopment works were being undertaken. There was, however, a condition attached to the funding that improvement works should be undertaken to the upper floor of the building, occupied by the City Council. It was also emphasised that it would be necessary for the City Council to vacate the building whilst any asbestos was being removed. The Town Clerk added that an asbestos survey had been undertaken and some asbestos had already been removed by contractors; and concerns regarding the loss of rental income during the period of the works (e.g. Coroners court) and the possibility that some may be lost on a permanent basis. The Town Clerk advised that Cornwall Council was fully aware of this situation.

3. IMPACT OF PROPOSALS ON TRURO CITY COUNCIL OCCUPIED AREAS Aiden Ridyard then explained the impact of the proposals on the areas occupied by Truro City Council:-

• improvements to the disabled access to the building, including the floor levels and the ramps; • TCC would have access to improved toilet facilities (including the new changing places disabled toilet facilities);

• Reduction in size of the boiler room to create space for the changing places toilet including replacement of boiler (the existing radiator system would remain and be connected into it);

• the existing ‘car’ in the lift would be replaced by an improved type; it would be necessary to replace the roof as it was in an extremely poor condition and it was considered that such work should be undertaken whilst the necessary funding was available and at the same time as the rest of the work to the upper part of the building. In respect of the replacement of the roof, the Town Clerk advised that under the terms of the lease, the City Council were expected to pay 50% of the costs, and that the precise costings were currently awaited from Cornwall Council. He added that Cornwall Council was also fully aware of Truro City Council’s concerns as to whether they would be able to afford their contribution to the work should the costs exceed a certain level;

• a survey of the fire alarms and electrical systems was being undertaken. In this respect, it would be necessary to develop a fire strategy, including the managing of a safe means of escape from the building;

• consideration was being given to the various complex issues in relation to the drainage and sewage systems (e.g. every toilet in the City Council ‘block’ was connected via a manhole located within the Hall for Cornwall). The Town Clerk advised that, from a practical consideration, it was preferred that if it was necessary for TCC to move out of the building then there should only be one move out and back rather than a number of temporary moves, which would be very disruptive. In addition to alternative accommodation required for the office staff, space would also be required for the TIC, Mayor’s Parlour and for committee/ Council meetings. He added that a possible alternative location for the office space would be Truro Library. In response, Julien Boast advised he was prepared to make suitable office space and room for committee meetings available at Penhaligon House. It was noted, however, that a larger meeting room would be required for full Council meetings; possibly, the Trelawny Room, County Hall. Julien Boast added that Truro City Council would be given nine months’ notice of the works and, therefore, any possible need to temporarily re-locate. The application for the remaining grant funding from the Heritage Lottery fund would be submitted on the 31 August 2017 with a decision anticipated during December 2017 (the applications for LEP funding would be submitted in two weeks’ time). He confirmed the City Council would be advised of relevant future action – including moving out of the building for a temporary period - prior to any press releases being issued. 4 LETTER OF SUPPORT FOR PROJECT The Town Clerk advised that Truro City Council had been requested to reaffirm its written support for the project, which had originally been given in 2015.

Roger Gazzard Town Clerk 3

From: MILBURN Rick 16460 To: Roger Gazzard Subject: RE: Drugs in the Community Date: 17 July 2017 12:44:17

Dear Roger,

Thank you for the e-mail and my apologies for the delayed reply.

Drug misuse has always been and no doubt will always be an issue in Truro and it is one that we have been keen to focus on of late. Please be assured that there is always significant Policing activity in this area albeit it may not be publicised in the press / externally for obvious reasons.

Recently we have had several notable arrests, last week 4x males from Liverpool where arrested in Carnon Downs for suspected Possession with Intent to Supply and only this morning a local male was arrested for the same offence in Malpas. In respect of enforcement the difficulty that the Police have is moving from a reactive stance to a proactive stance which is especially difficult given the current austerity measures.

The drug littering issue is certainly a public safety issue albeit I have not seen an increase in reporting to the Police, I would be more than happy to be involved in any work to address this growing trend.

My initial thoughts are whilst responsibility for drug littering falls to the council / Corey, what would be helpful to us in the first instance would be if we had a picture of where the drug littering was actually occurring. If we could be provided with weekly or fortnightly stats as to where the drug litter clean ups occur then we could then endeavour to focus our staff to the significant locations which have been identified as being vulnerable to such use. This may assist in dispersing the issue or result in a higher rate of enforcement.

I’m happy to meet with councillors, either as part of the network panel or within my local Parish Liaison Groups however feel that the above measure would be sufficient in the first instance to inform our Policing activity.

Many thanks

Rick

Rick Milburn

Truro Sector Inspector Truro Police Station, Castle House, Pydar Street, Truro, TR1 2UD General Public: 101 ext 306016 Office: 01872 227116 Mobile: 07703886862 [email protected]

Town Clerks Report Council 31st July 2017

Financial Position 2017-18

I reported to the Finance & General Purposes committee that the first three months of the financial year show a financial surplus of £37k. The major underspend relates to the delay in devolution of assets from Cornwall Council. Additionally, of note is that the coffee bar has made a surplus of £6k in its first three months of trading.

Boscawen Park Tennis Development

The Parks & Amenities Committee and the Finance & General Purposes Committees have considered the updated Business Plan. In terms of assistance from third parties the Lawn Tennis Association will provide a grant of £39,500, an interest free loan of £60,000, professional assistance and provision of software for online booking. Sport England will provide grant assistance of £50,000.

In September I will finalise the business plan for consideration and final decision by the Committees and Council.

Devolution from Cornwall Council

The completion of the fifteen year lease for the Kenwyn Hill playing field has been recommended for approval by the Finance & General Purposes Committee. There are no increases in commitment from the three year lease we currently have.

The transfers of the Zebs building and the Carrick Sports Hall have been approved by the Council subject to final terms being agreed by the Mayor, Deputy Mayor, Chair and Vice Chair of the Finance & General Purposes Committee. Discussion are now reaching a conclusion with Cornwall Council on these properties and I will be reporting to the group in the near future.

Treffry Road Open Spaces

This is a very long running matter which has recently moved forward. As a part of the adoption process for the Treffry Road infrastructure Cornwall Council has requested that we take a lease of the open spaces. We will in return be paid a lump sum to pay for the maintenance. There is also an area which is usable for allotments. Once we have a draft lease I will report to the Parks & Amenities Committee.

Annual Leave

Please note that I am abroad on holiday from the 3rd to the 18th August inclusive

Roger Gazzard Town Clerk

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