TRURO CITY COUNCIL Town Clerk’s Department Municipal Buildings Boscawen Street Truro TR1 2NE Tel. (01872) 274766 Fax. (01872) 225572 CITY OF TRURO www.truro.gov.uk Roger Gazzard email: [email protected] Town Clerk F6/3/RG/CAE July 2017 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE TRURO CITY COUNCIL TO BE HELD AT 7.00 pm ON MONDAY 31 JULY 2017 in the Council Chamber, Municipal Buildings, Boscawen Street, Truro For the transaction of the under-mentioned business:- 1 Prayers Prior to the formal business of the Council, the Mayor’s Chaplain, The Reverend Christopher Epps, to say prayers. 2 Disclosure or Declarations of Interest Councillors will be asked to make disclosures or declarations of interest in respect of items on this agenda 3 Open Session for Cornwall Councillors verbal, written or tabled reports (15 minutes) This is an opportunity to discuss Cornwall Council issues relevant to the Council. If there are any matters that require a Council decision, please notify the Town Clerk four working days before the meeting 4 Open Session for Electors of Truro – Verbal Questions (15 minutes) This is an opportunity for electors to raise issues with the Council. The Council is unable to make any resolutions at this meeting on any issues raised 5 To receive apologies for absence 6 To confirm the Minutes of the Meeting of Council held 3 July 2017, page nos: 31-35, (Minute nos: 78-84) 7 To receive Communications from the Mayor 8 To receive Correspondence 9 Question Time pursuant to Standing Order No. 5k – Written Questions only A member may ask the Mayor or the Town Clerk, any question in writing concerning the business of the Council; provided four clear days’ notice of the question has been given to the person to whom it is addressed. Normally as much notice is required as possible but, in exceptional circumstances, written questions may be submitted to the Town Clerk by noon of the date of the meeting. Every question shall be put and answered without discussion. A person to whom a question has been put may decline to answer COUNCIL – 31 JULY 2017 10 To receive information and/or determine action as appropriate in the following report: (1) Minutes of the Planning Committee held 6 July 2017, page nos. 36-39 (Minute nos: 85-90); 1.1 Minute 87- Planning Consultation (PL1) Proposed by the Chairman RESOLVED that Cornwall Council be informed that all plans, outline planning applications and signs as detailed upon the schedule (Appendix ‘C’), as submitted should be approved, subject to exceptions and requirements. 1.2 Meeting of the Parks and Amenities Committee held 17 July 2017, pages 40-44, (Minute nos.91-104); 2.1 Minute No: 93 - Boscawen Park (ii) Play Area Safety Issue (EP7/12) Proposed by Councilor Roden, seconded by Councillor Mrs Callen RECOMMENDED that the opinion of the Friends of Boscawen Park Group and the Council’s insurers, Zurich Municipal, be sought and this item placed on the agenda for the next Parks and Amenities Committee meeting to be held on 11 September 2017. (iii) Proposed Redevelopment of the Tennis Facilities Proposed by Councillor Roden, seconded by Councillor Mrs Callen RECOMMENDED that the progress on the proposed redevelopment be noted. 2.2 Minute No: 94 – Inspection of Victoria and Waterfall Gardens and Boscawen Park Proposed by the Chairman RECOMMENDED that the Parks and Amenities Manager (i) submit to the next meeting of the Parks and Amenities Committee, to take place 11 September 2017, a report on the condition of the public conveniences at Victoria Gardens; (ii) prepare a maintenance programme giving an estimation of the cost involved to completely restore Victoria Gardens and, report back to members in October/November 2017; (iii) be thanked for his time carrying out the inspection. 2.3 Minute No: 95 - Parks and Amenities Depoartment – Health and Safety at Work Proposed by the Chairman, seconded by Councillor Mrs Callen RECOMMENDED that (i) the matter be referred to the Finance and General Purposes Committee requesting a sensitive letter be forwarded to the police advising of the Parks Department predicament; (ii) the Parks and Amenities Manager forward a letter to the member of staff concerned confirming the matter was being dealt with. 2.4 Minute No: 96 – Plant Sale (EP7/6/1) Following a request from the Parks and Amenities Manager to nominate a charity to receive the proceeds of the 2017 end of season plant sale to be held at 2 COUNCIL – 31 JULY 2017 Boscawen Park on Saturday 7 October 2017, members agreed the Parks and Amenities Manager should propose the charity. 2.5 Minute No: 97 – Boscawen Park Performance Area (EP8/1) Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Callen RECOMMENDED that a letter be forwarded to the Truro Day Committee Chairman advising that Truro City Council are unable to assist with funding at this particular time. 2.6 Minute No: 98 - Hendra Playing Field (EP8/1) (ii) Plymouth Argyle Football Club Proposed by Councillor Jones, seconded by Councillor Mrs Callen RECOMMENDED that, the Plymouth Argyle ”Kicks” estate based sessions be organised to run in September 2017 at Hendra Park. 2.7 Minute No: 99 - Summer/Winter Planting (EP11/1) Hanging Baskets in the City Proposal by Councillor Roden, seconded by Councillor Mrs Callen RECOMMENDED that the Parks and Amenities Manager decide on the the amount of discount to be given to those businesses whose baskets had failed in 2017. 2.8 Minute No: 100 – Public Conveniences (F1/10) (iii) Monitoring Proposed by the Chairman RECOMMENDED that the Parks and Amenities Manager (i) submit to the next meeting of the Parks and Amenities Committee to be held 11 September 2017, a report on the toilets being monitored; (ii) be thanked for the action taken following complaints received from members of the public. (3) Meeting of the Finance and General Purposes Committee held 23 July 2017. Page nos: 45-48, (Minute nos. 105-116); 3.1 Minute No: 107 - Town Clerk’s/Responsible Financial Officers Report Management Accounts April-June 2017 Proposed the Chairman, seconded by Councillor Mrs Callen RECOMMENDED that the Town Clerk/Responsible Financial Officer’s report be noted. 3.2 Minute No: 108 - Hall for Cornwall – Redevelopment Works (F1) Proposed by the Chairman RECOMMENDED that Town Clerk’s report be noted. 3.3 Minute No: 109 - Tourist Information Centre (F4/2/1/) Proposed by the Chairman RECOMMENDED that the TIC Manager’s report be approved and adopted. 3.4 Minute No: 110 - Calendar and Year Book (F14/3) Proposed by Councillor Wells, seconded by Councillor Mrs Eathorne-Gibbons 3 COUNCIL – 31 JULY 2017 RECOMMENDED that the Calendar of Meetings be approved and adopted. 3.5 Minute No: 111 – Gull Nuisance (F5/1) Proposal buy the Chairman RECOMMENDED that the Town Clerk’s report be noted. 3.6 Minute No: 112 –Boscawen Park (EP7) Proposed Development of Tennis Facilities Proposed by the Chairman and RECOMMENDED that the progress on the scheme be noted. 3.7 Minute No: 113 - Social Prescribing (F1) Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Neale RECOMMENDED that (i) Councillor Ms Southcombe represent the City Council at any group meetings; (ii) the Town Clerk’s report be noted. Prior to discussion on the following item Councillor Wells, having declared a non- pecuniary interest, left the room. 3.8 Minute No: 114 – Devolution – Cornwall Council (F1) Kenwyn Hill Playing Field Lease Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Ms Southcombe RECOMMENDED that (i) subject to chancel liability cover being purchased, the Mayor be authorised to sign and seal the Lease; (ii) the Town Clerk swear the Statutory Declaration relating to the Lease. 3.9 Minute No: 115 – Electoral Review of Truro (F1/01) Proposed by Councillor Nolan, seconded by Councillor Mrs Callen Detailed RECOMMENDED that Truro City Council support Cornwall Council’s submission that there should be ninety-nine Cornwall Councillors. 11 Hall for Cornwall Liaison Committee Appendix ‘A’ attached Notes from the meeting held 20 July 2017 12 Drugs in the Community Appendix ‘B’ attached To receive correspondence from the Police and consider what action to take 13 Town Clerk’s Report Appendix ‘C’ attached 14 Truro/Roseland Community Network Panel Councillor Wells to report 15 To receive verbal or written reports of meetings or conferences attended by Members If Members wish the Council to pass resolutions based on their reports, the reports must be in writing and submitted to the Town Clerk at least four clear working days prior to the meeting 4 COUNCIL – 31 JULY 2017 16 To authorise the sealing of documents to give effect to any Resolutions passed by the Council at this meeting DATED this Twenty Sixth Day of July, Two Thousand and Seventeen - - - - - - - - - - - - - - - - - - - TOWN CLERK 5 MEETING OF TRURO CITY COUNCIL HELD ON MONDAY 3 JULY 2017 at 7.00 pm PRESENT: The Mayor (Councillor C J Tamblyn), Honorary Freeman Councillor C H Wells Councillors Biscoe, Mrs Allen, Mrs Butler, Mrs Callen, Mrs Carlyon, Mrs Cox, Mrs Eathorne-Gibbons, Ellis, Jones, Miss Jones, Mrs Neale, Nolan, Mrs Nolan, Roden, Smith, Ms Southcombe, Mrs Stokes, Mrs Tudor, Vella, Webb and Wilson Roger Gazzard, Town Clerk APOLOGIES: Apologies for absence were submitted on behalf of Councillor Rich and Mr David Harris CC Also in Attendance: Mr James Tucker, Truro Resident PRAYERS Prior to the formal business of the Council, the Mayor’s Chaplain, Reverend Christopher Epps said prayers. 73 DISCLOSURE OR DECLARATIONS OF INTERESTS There were no disclosures or declarations of interest. 74 CORNWALL COUNCIL (F1) (i) Persimmon Homes – Copperfields, Tolgarrick Councillor Nolan reported he had met with Persimmon Homes recently and they had now employed an ex Cornwall Council Planning Officer to advise on the building of the 300 new units.