ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43rd Avenue Ian Hugh, President ■ Pam Reicks, Clerk Glendale, AZ 85301-1661 Rick Fields ■ Vicki L. Johnson ■ Patty Kennedy Tel 623-435-6000 Fax 623-435-6078 SUPERINTENDENT www.guhsdaz.org Dr. Jennifer Johnson

GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS 38-431.02, NOTICES OF THIS PUBLIC MEETING HAVE BEEN APPROPRIATELY POSTED

AGENDA Wednesday, September 21, 2011

RECEPTION FOR NATIONAL MERIT REGULAR MEETING SEMI-FINALISTS – BOARD PATIO BOARD ROOM 7:00 P.M. 7:30 P.M. PUBLIC RESPONSE TO AGENDA ITEMS PLEASE REFER TO SECTION I.F. OF THE AGENDA

I. REGULAR MEETING A. Call to order The meeting was called to order at ______. B. Roll call C. Pledge of Allegiance The Governing Board President will lead the Pledge of Allegiance. D. Adoption of agenda – Policy Ref. B-1700 Adoption of the agenda as the order of business is requested.

Motion______Second______Vote______

E. Special recognition of National Merit Semi-Finalists Chris Kaplan (Moon Valley HS) Kelly Kottmer (Sunnyslope HS) Andrew Davis (Thunderbird HS) Seve DeRespino (Thunderbird HS) Kent Morrisey (Thunderbird HS)

Note: As a matter of information to the audience, five days prior to any Governing Board meeting, Board members receive the agenda along with the extensive background material which they study individually before action is taken at the meeting. Routine matters will be asterisked and approved as consent agenda items. Any member of the Governing Board may remove items from the consent agenda.

Empowering All Students for the Choices and Challenges of the Twenty-First Century

Apollo ■ Cortez ■ Glendale ■ Greenway ■ Independence ■ Moon Valley ■ Sunnyslope ■ Thunderbird ■ Washington ■ Metrocenter Academy GOVERNING BOARD AGENDA – September 21, 2011 Page 2

F. Public participation at Board meetings Members of the public wishing to appear before the Governing Board concerning an item on the agenda must fill out a request form located on the counter just inside the entrance to the board room and give it to the board secretary. Presentations are limited to a maximum of three (3) minutes. At the discretion of the Governing Board President, the number of presentations may be limited. Due to the Arizona Open Meeting Law, the Governing Board cannot discuss or take any action on items not listed on the agenda.

II. CONSENT ITEMS It is requested that the Governing Board approve the recommendations listed for items *A. through *H. as consent agenda items.

*A. Approval of minutes – Policy Ref. B-2100 (Enclosure) It is requested that the Governing Board approve the minutes of the Board meeting held on September 7, 2011 and the special Board meeting held on September 13, 2011.

*B. Ratification of vouchers – Policy Ref. D-2950 (Enclosure) For the information of the audience, a closely controlled procedure for processing vouchers is followed when expending district monies. Vouchers (schedules of payments to vendors and/or employees), along with the supporting documentation, are prepared for review and signature by the Governing Board Clerk. The total vouchers reviewed were:

Date Expense Payroll Auxiliary/Tax Credit Reviewed Voucher Voucher Voucher 9/06/11 374,513.38 3,424,922.20 109,969.73 9/12/11 963,127.45 N/A 17,821.75

Approval is requested for the vouchers listed on the enclosure.

*C. Purchase orders – Policy Ref. D-2500 (Enclosure) As a matter of information to the audience, the procurement of materials and services in the district is controlled by the use of a purchase order system. The Board’s approval of the detailed annual budget provides authority for the processing of purchase orders through the Director of Purchasing. After preparation of purchase orders, the Clerk of the Governing Board reviews each of them before making a recommendation to the Governing Board. Approval is requested for the purchase orders listed on the enclosure.

*D. Authorization for Executive Session – Policy Ref. B-1550 It is requested that the Governing Board authorize an executive session consistent with the requirements set forth in ARS 38-431-03. Notices of this meeting as required by ARS 38- 431.02 were posted. Reference: Executive session agenda is included.

*E. Acceptance of gifts – Policy Ref. K-0850 It is requested that the Governing Board accept the following gift: 1. Donation of $1,600 from Thornburg Investment Management to Thunderbird High School to support teachers and students in the classroom.

GOVERNING BOARD AGENDA – September 21, 2011 Page 3

*F. Professional visits – Policy Ref. G-3000 It is requested that the Governing Board approve the following professional visits: 1. Drug Impairment Training for Education Professionals Where: Phoenix, AZ When: October 4-5, 2011 Person involved: Kevin Cashatt (S) Purpose: Identify and manage students with suspected substance impairment. No cost to local or district funds.

2. AdvancED Quality Assurance Review Team Where: Glenrock, WY When: October 10-13, 2011 Person involved: Michael Dellisanti (GW) Purpose: Participate in an AdvancED review to determine how well a district meets accreditation standards. No cost to local or district funds.

3. Closing the Gap – Changing Lives with Assistive Technology Where: Minneapolis, MN When: October 10-14, 2011 Persons involved: Christine Flanigan (DO), Jennifer Perry (I) Purpose: Learn current uses of technology by persons with disabilities and the professionals who work with them. Cost to IDEA Basic grant: Lodging = $159; meals = $590; registration = $1,970; substitutes = $500; transportation = $800

4. Student Achievement Partners Where: Boston, MA When: October 20-24, 2011 Person involved: Lyn Cannaday (GW) Purpose: Creating, reviewing, evaluating curriculum intended to address Common Core Standards. Cost to local school sub allocation = $100

5. DECA New York Experience Where: New York City, NY When: November 29-December 4, 2011 Person involved: Curtis Folkman (MV) Purpose: Attend DECA conference with students. Cost to CTE Basic grant: Lodging = $860; meals = $295; registration = $250; substitutes = $300; transportation = $450

GOVERNING BOARD AGENDA – September 21, 2011 Page 4

*G. Student trips – Policy Ref. I-6500 It is requested that the Governing Board approve the following student trips: 1. GHS – Cross Country Where: Grand Canyon, AZ and Utah When: October 15-18, 2011 Persons involved: 13 students and 2 chaperones Arrangements: Transportation by commercial carrier leaving on 10/15 at 3:00 p.m. and returning on 10/18 at 5:00 p.m. Purpose: Team building. No loss of school days. Cost to club funds.

2. THS – NJROTC Where: White Tank Mountain Regional Park, AZ When: November 4-5, 2011 Persons involved: 48 students and 6 chaperones Arrangements: Transportation by district vehicle leaving on 11/4 at 3:00 p.m. and returning on 11/5 at 1:00 p.m. Purpose: Team building. No loss of school days. Cost to club funds: Transportation = $210

3. AHS – Key Club Where: Vanderwagon, NM When: November 11-13, 2011 Persons involved: 18 students and 2 chaperones Arrangements: Transportation by commercial carrier leaving on 11/11 at 8:00 a.m. and returning on 11/13 at 7:00 p.m. Purpose: Leadership camp. No loss of school days. Cost to club funds.

4. MVHS – DECA Where: New York City, NY When: November 29-December 4, 2011 Persons involved: 4 students and 1 chaperone Arrangements: Transportation by commercial carrier leaving on 11/29 at 11:00 p.m. and returning on 12/4 at 7:00 p.m. Purpose: Attend career-based conference focusing on fashion, finance, hospitality and tourism. Students will miss 3 days of school. Cost to club funds. Cost to CTE Basic grant: Substitutes = $300

GOVERNING BOARD AGENDA – September 21, 2011 Page 5

Student trips (continued) 5. THS – Girls Soccer Where: Munds Park, AZ When: December 9-10, 2011 Persons involved: 18 students and 4 chaperones Arrangements: Transportation by private vehicles leaving on 12/9 at 3:00 p.m. and returning on 12/10 at 7:00 p.m. Purpose: Team building. No loss of school days. Cost to club funds.

6. THS – NJROTC Where: Tucson, AZ When: December 9-10, 2011 Persons involved: 38 students and 4 chaperones Arrangements: Transportation by district vehicle leaving on 12/9 at 2:45 p.m. and returning on 12/10 at 6:00 p.m. Purpose: Compete in a drill competition at Flowing Wells High School. No loss of school days. Cost to district travel funds: Transportation = $313

7. THS – Varsity Wrestling Where: Grand Junction, CO When: December 15-18, 2011 Persons involved: 15 students and 2 chaperones Arrangements: Transportation by commercial carrier leaving on 12/15 at 7:00 a.m. and returning on 12/18 at 4:00 p.m. Purpose: Participate in Classic wrestling tournament. Students will miss 2 days of school. Cost to club funds: Substitutes = $400

8. THS – Boys Basketball Where: San Diego, CA When: December 26-31, 2011 Persons involved: 14 Students and 5 chaperones Arrangements: Transportation by commercial carrier leaving on 12/26 at 10:00 a.m. and returning on 12/31 at 2:00 p.m. Purpose: Attend ESPN Holiday Basketball Classic in San Diego. No loss of school days. Cost to club funds.

*H. Personnel 1. Administrative a. Reclassification It is requested that the Governing Board approve the following reclassifications: DO - Brian Capistran, from Assistant Superintendent of Student Services to Associate Superintendent of C&I – Effective 9/22/11 Amanda Shively, from CTE Coordinator to CTE Director – Effective 9/22/11 GOVERNING BOARD AGENDA – September 21, 2011 Page 6

b. Re-employment The following administrators are recommended for re-employment and are assigned for the 2011-2012 school year as listed: DO - Gene Dudo, Interim Title I Administrator (part-time) – Effective 9/22/11 Tom Hernandez, Interim Human Resources Administrator (part-time) – Effective 9/22/11

2. Certificated a. Employment – Policy Ref. G-3450 The following teachers are recommended for employment and are assigned for the 2011-2012 school year as listed: GHS - Daniel McCloy, English – Effective 8/29/11 MVHS - Yahui Chang, Teacher for Visually Impaired – Effective 8/8/11 SHS - Hilary Patton, Special Ed – Effective 8/8/11

b. Re-employment The following teacher is recommended for re-employment and is assigned for the 2011-2012 school year as listed: DO - June McCulley, 1/5 Psychologist – Effective 8/8/11

c. Leave of absence – Policy Ref. G-2900 (Enclosure) The following teacher is requesting a leave of absence: SHS - Anna Martineau, School Psychologist – Effective 10/21/11

3. Support Staff a. Reclassification – Policy Ref. G-9050 It is requested that the Governing Board approve the following reclassification: GHS - John Lee, from Bus Driver to Night Lead Custodian – Effective 9/19/11

b. Employment The following support staff employees are recommended for employment and are assigned for the 2011-2012 school year as listed: CHS - George Smith, Maintenance III – Effective 9/6/11 DO - Jordan Frandrup, Special Crew – Effective 9/8/11

c. Leave of absence – Policy Ref. G-2900 (Enclosure) The following support staff employee is requesting a leave of absence: MVHS - Miranda Bliss, Special Ed Aide – Effective 10/15/11

d. Resignation – Policy Ref. G-9200 (Enclosure) It is requested that the Governing Board accept the following resignations: AHS - Manuel P. Moreno, Parking Lot Attendant – Effective 9/9/11 DO - Amanda Evans, Bus Assistant – Effective 5/27/11 Anthony Souza, Bus Driver – Effective 4/28/11 GWHS - Willis H. Renter, Maintenance III – Effective 9/28/11

RECOMMENDATION: That the Governing Board approve the recommendations for Consent agenda items II. *A through II. *H.

Motion______Second______Vote______GOVERNING BOARD AGENDA – September 21, 2011 Page 7

III. NEW BUSINESS A. Third reading of proposed revisions to Policy B-3650 – School Board Memberships

B-3650 School Board Memberships BK The Board may choose to be a member of and participate in school boards associations at the state, county, regional, and national levels. The Superintendent will ensure that the subject of school boards association membership is addressed during budget preparation.

The District shall not spend monies for memberships in an association that attempts to influence the outcome of an election, as determined by state and federal law.

Adopted: December 1, 2010 Amended:

LEGAL REF.: A.R.S. 15-342 15-511

RECOMMENDATION: That the Governing Board approve the third and final reading of proposed revisions to Policy B-3650 – School Board Memberships.

Motion______Second______Vote______

B. Third reading of proposed revisions to Policy C-0150 – Qualifications and Duties of the Superintendent

C-0150 Qualifications and Duties of the Superintendent CBA (Performance Responsibilities) The Superintendent shall have appropriate qualifications as determined by the Governing Board by action taken at a public meeting.

The Superintendent shall supervise, either directly or through delegation, all activities and all personnel of the school system according to the laws of the state of Arizona, rules of the Arizona State Board of Education, and adopted policies of the Governing Board.

The Superintendent is the District's chief executive officer and the administrative head of all divisions and departments of the school system. It is the Superintendent's duty to administer the policies of the Board and to provide leadership for the entire school system. The Superintendent is the professional consultant to the Board and, in this capacity, makes recommendations to the Board for changes in Board policies and the educational program.

The Superintendent provides the initiative and the technical guidance for the improvement of the total program of the school system. The delegation of authority for the operation of the various functions of the school system is one of the Superintendent's duties. The Superintendent is, however, responsible to the Board for all functions of the District, including those listed below.

GOVERNING BOARD AGENDA – September 21, 2011 Page 8

Policy C-0150 (continued) Education:  Administers the development, coordination, maintenance, and evaluation of the educational program, including the special education program.  Supervises methods of teaching, supervision, and administration in effect in the schools.  Keeps informed of modern educational thought and practices by advanced study, by visiting school systems elsewhere, by attending educational conferences, and by other appropriate means.  Keeps the public informed about modern education practices, educational trends, and the policies, practices, and problems in the District schools.

Management:  Ensures that all activities of the District are conducted in accordance with the laws of the state of Arizona, the regulations of the Arizona Board of Education, and the policies of the Governing Board.  Assumes responsibility for the overall financial planning of the District and for the preparation of the annual budget, and submits it to the Board for review and approval.  Establishes and maintains efficient procedures and effective controls for all expenditures of school funds in accordance with the adopted budget, subject to direction and approval of the Board.  Maintains or has maintained adequate records for the schools, including financial accounts; business and property records; and personnel, school population, and scholastic records. , but not limited to: . financial accounts, . business and property records, . personnel, . school population, . student records including verifiable documentation of each student’s residency in this state in accordance with guidelines and forms adopted by the Arizona Department of Education, and . scholastic records.  Provides suitable instructions and regulations to govern the maintenance of District properties.  Provides suitable instructions and regulations to govern the safety and transportation of students.  Assumes responsibility for the use of buildings and grounds.

GOVERNING BOARD AGENDA – September 21, 2011 Page 9

Policy C-0150 (continued)  Recommends the locations and sizes of new school sites and of additions to existing sites; the locations and sizes of new buildings; the plans for new school buildings; all appropriations for sites and buildings; and improvements, alterations, and changes in the buildings and equipment of the District.  Oversees the processing and submission of required reports.  Interprets the budget and finances to the community.  Remains current on new legislation and implements laws to the best advantage of the District.

Governing Board:  Attends and participates in all meetings of the Board and its committees, except when excused by the Board.  Takes prompt action to implement all directives of the Board.  Advises the Board on the need for new and/or revised policies.  Provides timely advice to the Board on the implication of changes in statutes or regulations affecting education.  Informs and advises the Board about programs, practices, and problems of the schools, and keeps the Board informed of the activities operating under the Board's authority.  Prepares and submits to the Board recommendations relative to all matters requiring Board action, placing before the Board such facts, objective information, and reports as are needed to ensure the making of informed decisions.  Develops and implements rules and regulations in keeping with Board policy.  Acts as chief public relations agent for the District.  Acts on own discretion if action is necessary in any matter not covered by Board policy, reports such action to the Board as soon as practicable, and recommends policy guidance in the future.

Personnel:  Recommends to the Board the appointment or dismissal of all employees of the District.  Ensures that all employees are evaluated in accordance with the schedule established by the Board.  Determines assignments, defines the duties, and coordinates and directs the work of all employees of the District.  Recommends all promotions, demotions, and salary changes to the Board.  Communicates to all employees all actions of the Board relating to personnel matters, and receives from employees all communications to be made to the Board.

The Superintendent shall have a valid fingerprint card issued pursuant to A.R.S. 41- 1758.03. GOVERNING BOARD AGENDA – September 21, 2011 Page 10

Policy C-0150 (continued) Adopted: December 1, 2010 Amended:

LEGAL REF.: A.R.S. 15-503 15-802 38-201 41-1758 A.A.C. R7-2-603 CROSS REF.: CBI - Evaluation of Superintendent

RECOMMENDATION: That the Governing Board approve the third and final reading of proposed revisions to Policy C-0150 – Qualifications and Duties of the Superintendent.

Motion______Second______Vote______

C. Third reading of proposed revisions to Policy J-3050 – Drug & Alcohol Use by Students

J-3050 Drug and Alcohol Use by Students JICH Students on school property or at school events shall not knowingly breathe, inhale or drink a vapor-releasing substance containing a toxic substance, nor shall a student sell, transfer or offer to sell or transfer a vapor-releasing substance containing a toxic substance to a person. under eighteen (18) years of age.

The nonmedical use, possession, distribution or sale of alcohol, drugs, synthetic drugs, counterfeit drugs, or imitation drugs,

on school property or at school events is prohibited. Nonmedical is defined as "a purpose other than the prevention, treatment, or cure of an illness or disabling condition" consistent with accepted practices of the medical profession.

Students in violation of the provisions of the above paragraph shall be subject to removal from school property and shall be subject to prosecution in accordance with the provisions of the law.

Students attending school in the District who are in violation of the provisions of this policy shall be subject to disciplinary actions in accordance with the provisions of school rules and/or regulations.

For purposes of this policy, "drugs" shall include, but not be limited to: All dangerous controlled substances prohibited by law. GOVERNING BOARD AGENDA – September 21, 2011 Page 11  Policy J-3050 (continued) All alcoholic beverages. Any prescription or over-the-counter drug, except those for which permission to use in school has been granted pursuant to Board policy. Hallucinogenic substances. Inhalants. Synthetic, counterfeit, or imitation drugs, OR OTHER NATURAL/PROCESSED SUBSTANCES. .A compound or substance, regardless of its contents, compound or substance, that produces in the user an experience, effect and/or display of effects that mimic the experience, effect and/or display of effects produced by substances controlled or prohibited by law, or that is represented as producing in the user such experiences or effects.

Medical Marijuana The conditions which follow are applicable to a District student who holds an identification as a medical marijuana cardholder issued by the Arizona Department of Health Services for the medical use of marijuana as set out in the Arizona Revised Statutes (A.R.S.).

The District will not refuse to enroll a student or otherwise penalize a student for being a medical marijuana cardholder unless failure to do so would cause the school to lose a monetary or licensing benefit under federal law or regulations.

A student medical marijuana cardholder is subject to, without bias, the same code of conduct and disciplinary standards applicable to all students attending the school.

A student medical marijuana cardholder shall not: undertake any task under the influence of marijuana that would constitute negligence. possess or engage in the medical use of marijuana, .on a school bus, .on the grounds of any preschool, elementary school or secondary school. smoke marijuana, .on any form of public transportation, or .in any public place. operate, navigate, or be in actual physical control of any motor vehicle, aircraft or motorboat while under the influence of marijuana, .except that a registered qualifying student cardholder shall not be considered to be under the influence of marijuana solely because of the presence of metabolites or components of marijuana that appear in insufficient concentration to cause impairment. use marijuana in any manner not authorized by Title 36, Chapter 28.1 of the Arizona Revised Statutes, or GOVERNING BOARD AGENDA – September 21, 2011 Page 12  Policy J-3050 (continued) offer to give, sell, or dispense medical marijuana to another student or other individual on school property, in school-provided vehicles, at school events, or when functioning as a representative the school.

If District officials have a reasonable belief a student may be under the influence, in possession of or distributing medical marijuana in a manner not authorized by the medical marijuana statutes law enforcement authorities will be informed.

Any sStudents who violates the above any portion of this policy may be subject to warning, reprimand, probation, suspension, or expulsion, in addition to other applicable civil and criminal prosecution.

Adopted: December 1, 2010 Amended:

LEGAL REF.: A.R.S. 4-101 4-241 4-244 13-3401 through 13-3461 13-3405 13-3406 15-345 36-2801 et seq., Arizona Medical Marijuana Act 20 U.S.C. 7101 et seq., Safe and Drug-Free Schools and Communities Act

CROSS REF.: JICH - Drug and Alcohol Use by Students JLC - Student Health Services and Requirements JLCD - Administering Medicines to Students

RECOMMENDATION: That the Governing Board approve the third and final reading of proposed revisions to Policy J-3050 – Drug and Alcohol Use by Students.

Motion______Second______Vote______

D. Third reading of a proposed new policy, Policy J-3200 – Student Violence/Harassment/ Intimidation/Bullying

J-3200 Student Violence/Harassment/Intimidation/Bullying JICK The Governing Board believes it is the right of every student to be educated in a positive, safe, caring, and respectful learning environment. The Board further believes a school environment inclusive of these traits maximizes student achievement, fosters student personal growth, and helps students build a sense of community that promotes positive participation as members of society.

GOVERNING BOARD AGENDA – September 21, 2011 Page 13

Policy J-3200 (continued) The District, in partnership with parents, guardians, and students, shall establish and maintain a school environment based on these beliefs. The District shall identify and implement age-appropriate programs designed to instill in students the values of positive interpersonal relationships, mutual respect, and appropriate conflict resolution. THE DISTRICT IS COMMITTED TO ADDRESSING PROACTIVE MEASURES TO ASSIST IN THE BELIEF OF MUTUAL RESPECT.

To assist in achieving a school environment based on the beliefs of the Governing Board, bullying, harassment or intimidation as defined by this policy will not be tolerated.

Definitions Bullying: Bullying may occur when a student or group of students engages in any form of behavior that includes such acts as intimidation and/or harassment that has the effect of physically harming a student, damaging a student’s property, or placing a student in reasonable fear of harm or damage to property; is sufficiently severe, persistent or pervasive that the action, behavior, or threat creates an intimidating, threatening, or abusive environment in the form of physical or emotional harm; occurs when there is a real or perceived imbalance of power or strength; or may constitute a violation of law.

Bullying of a student or group of students can be manifested through written, verbal, physical, or emotional means and may occur in a variety of forms including, but not limited to, the following: verbal, written/printed or graphic exposure to derogatory comments, extortion, exploitation, name calling, or rumor spreading either directly through another person or group or through cyberbullying; exposure to social exclusion or ostracism; physical contact including but not limited to pushing, hitting, kicking, shoving, or spitting; damage to or theft of personal property.

Cyberbullying: Cyberbullying is, but not limited to, any act of bullying committed by use of electronic technology or electronic communication devices, including telephonic devices, social networking and other internet communications, on school computers, networks, forums and mailing lists, or other District-owned property, and by means of an individual’s personal electronic media and equipment.

Harassment: Harassment is intentional behavior by a student or group of students that is disturbing or threatening to another student or group of students. Intentional behaviors that characterize harassment, include, but are not limited to, stalking, hazing, social exclusion, name calling, unwanted physical contact and unwelcome verbal or written comments, photographs and graphics. Harassment may be related, but not limited to, race, religions orientation, sexual preference, cultural background, economic status, size or personal appearance. Harassing behaviors can be direct or indirect and by use of social media. GOVERNING BOARD AGENDA – September 21, 2011 Page 14

Policy J-3200 (continued) Intimidation: Intimidation is intentional behavior by a student or group of students that places another student or group of students in fear of harm of person or property. Intimidation can be manifested emotionally or physically, either directly or indirectly, and by use of social media.

Prohibitions and Discipline Students are prohibited from bullying on school grounds, school property, school buses, at school bus stops, at school sponsored events and activities, and through the use of electronic technology or electronic communication equipment on school computers, networks, forums, or mailing lists.

Disciplinary action may result for bullying which occurs outside of the school and the school day when such bullying results in a substantial physical, mental, or emotional negative effect on the victim while on school grounds, school property, school buses, at school bus stops, or at school sponsored events and activities, or when such act(s) interfere with the authority of the school system to maintain order. All suspected violations of law will be reported to local law enforcement.

Reporting Incidents of Bullying A student who is experiencing bullying, or believes another student is experiencing bullying, is to report the situation to the principal or another school employee. A school employee who becomes aware of or suspects a student is being bullied shall immediately notify the school administrator. School personnel shall maintain confidentiality of the reported information.

The initial notification of an alleged incident may be provided verbally. A detailed written description of the incident and any other relevant information must be provided on form(s) made available by the school and submitted to the principal within one (1) school day of the verbal report. Should the principal be the employee who observes, is informed of, or suspects a student is experiencing bullying the principal shall document the incident or concern in writing. Failure by an employee to report a suspected case of bullying may result in disciplinary action up to suspension without pay or dismissal pursuant to Board Policies GCQF and GDQD.

Reprisal by any student or staff member directed toward a student or employee related to the reporting of a case of bullying or a suspected case of bullying shall not be tolerated, and the individual(s) will be subject to the disciplines set out in applicable District policies and administrative regulations.

At the time of student reports alleged bullying the principal shall provide to the student who has allegedly been bullied a written copy of student rights, protections and support services available to the student and shall notify the student’s parent(s) of the report. In addition, students and parents will be provided with a Parent-Student Handbook at the beginning of each year.

The principal shall investigate all reports of bullying. If the principal determines that bullying has occurred, discipline will be administered pursuant to Board Policies JK, JKD, and JKE. Regardless of the outcome of the investigation the principal will meet with the GOVERNING BOARD AGENDA – September 21, 2011 Page 15

Policy J-3200 (continued) involved students to review the findings of the investigation. Subject to the restrictions of the Family Educational Rights and Privacy Act (FERPA) set out in policy JR, the parent(s) or guardian(s) of the involved students shall also be informed of the findings of the investigation.

Documentation related to reported bullying and subsequent investigation shall be maintained by the District for not less than six (6) years. In the event the District reports incidents to persons other than school officials or law enforcement all individually identifiable information shall be redacted. Restrictions established by FERPA on disclosure of personally identifiable student information must be observed at all times.

The Superintendent shall establish procedures for the dissemination of information to students, parents and guardians. The information will include, but not be limited to, Governing Board policies, incident reporting, support services (proactive and reactive) and student’s rights. The dissemination of this information shall: occur during the first (1st) week of each school year, be provided to each incoming student during the school year at the time of the student’s registration, be posted in each classroom and in common areas of the school, and be summarized in the student handbook and on the District website, and

The Superintendent shall establish procedures for the dissemination of information to District employees including, but not limited to: Governing Board policy, preventive measures, incident reporting procedures, available support services for students (both proactive and reactive), and student rights.

Information will be provided to staff members at the beginning of each instructional year and on the first day of employment for new employees.

The Superintendent shall establish procedures designed to protect the health and safety of students who are physically harmed as the result of bullying. These will include, when appropriate, procedures for contacting emergency medical services, law enforcement agencies, or both.

Knowingly submitting a false report under this policy shall subject the student to discipline up to and including suspension or expulsion. Where disciplinary action is necessary pursuant to any part of this policy, relevant District policies shall be followed.

Law enforcement authorities shall be notified any time District officials have a reasonable belief that an incident of bullying is a violation of the law.

GOVERNING BOARD AGENDA – September 21, 2011 Page 16

Policy J-3200 (continued) Adopted:

LEGAL REF.: A.R.S. 13-1202 13-1203 13-1204 13-2321 13-2916 13-2921 13-3506.01 15-341 20 U.S.C. 7161 20 U.S.C. 7283

CROSS REF.: JI - Student Rights and Responsibilities JIC - Student Conduct JII - Student Concerns, Complaints and Grievances JK - Student Discipline JKD - Student Suspension JKDA - Removal of Students from School-Sponsored Activities JKE - Expulsion of Student JR - Student Records

RECOMMENDATION: That the Governing Board approve the third and final reading of proposed new policy, Policy J-3200 – Student Violence/Harassment/Intimidation/Bullying.

Motion______Second______Vote______

E. Third reading of proposed revisions to Policy J-3600 – Student Concerns, Complaints, and Grievances

J-3600 Student Concerns, Complaints, and Grievances JII The Superintendent is directed to establish procedures whereby students with sufficient concern may present a complaint or grievance regarding a violation of their constitutional rights, equal access to programs, discrimination, harassment, intimidation, bullying or personal safety provided that: The topic is not the subject of disciplinary or other proceedings under other policies and regulations of this District, and The procedure shall not apply to any matter for which the method of review is prescribed by law, or the Governing Board is without authority to act.

A complaint/ or grievance may be raised regarding one (1) or more of the following: Violation of the student's constitutional rights. Denial of an equal opportunity to participate in any program or activity for which the student qualifies not related to the student's individual capabilities. Discriminatory treatment on the basis of race, color, religion, sex, age, national origin, or disability. Harassment of the student by another person.  GOVERNING BOARD AGENDA – September 21, 2011 Page 17  Policy J-3600 (continued) Intimidation by another student. Bullying by another student. Concern for the student's personal safety.

Refer to Board Policy JICK for procedures applying to a complaint or grievance that alleges incidences of student violence, harassment, intimidation, or bullying.

The accusation must be made within thirty (30) calendar days of the time the student knew or should have known that there were grounds for the complaint/ or grievance. The initial complaint/grievance shall be made only to an administrator or other professional staff member. That person shall elicit from the student the or grievance should be made using form JII-EA; however, a verbal complaint or grievance may be made to any school staff member. The receiving staff member shall immediately inform an administrator of the complaint or grievance.

When the initial complaint or grievance is submitted in a manner other than on the prescribed form, the administrator shall obtain from the student the particulars of the accusation and complete form JII-EA immediately thereafter. The administrator shall especially note all student-provided particulars determined by the Superintendent to be necessary for the complaint/ or grievance to be investigated. When the initial allegation is submitted in a manner other than on the prescribed form, the particulars of the complaint/grievance must be written on the form as immediately as possible after receipt of the complaint/grievance. The professional staff member may assist the student in completing the complaint/grievance form. The student should sign and date the form, however, unsigned forms are to be processed in the same manner as a signed form Any question concerning whether a complaint or grievance falls within this policy shall be determined by the Superintendent.

When the professional staff member is other than the school administrator, it shall be the responsibility of the staff member to inform a school administrator as soon as feasible, but not later than the next school day following the day that the staff member receives the complaint/grievance. If the receiving school administrator is included in the allegation, the complaint/ or grievance shall be transmitted to the next higher administrative supervisor. A fFailure by the professional staff member to timely inform the a school administrator or next higher administrative supervisor of the a student’s allegation may subject the staff member to disciplinary action. The professional staff member shall preserve the confidentiality of the subject, disclosing it only to the appropriate school administrator or next higher administrative supervisor or as otherwise required by law.

Any question concerning whether the complaint/grievance falls within this policy shall be determined by the Superintendent.

Middle school and high school students shall file complaints on their own behalf. A student or the student’s parent or guardian may initiate the complaint process on behalf of an elementary school student. Except for elementary students, only the student may initiate a complaint/grievance under this policy. A parent or guardian who wishes to complain

GOVERNING BOARD AGENDA – September 21, 2011 Page 18

Policy J-3600 (continued) should do so by completing the forms following policy KE on Public Concerns and Complaints by completing exhibit JII-EA.

A complaint/ or grievance may be withdrawn at any time. Once withdrawn, the process cannot be reopened if the resubmission is longer than thirty (30) calendar days from the date of the occurrence of the alleged incident. False or unproven complaint documentation about harassment, intimidation, or bullying shall not be maintained.

Retaliatory or intimidating acts against any student who has made a complaint under this policy and its corresponding regulations, or against a student who has testified, assisted or participated in any manner in an investigation relating to a complaint or grievance, are specifically prohibited and constitute grounds for a separate complaint.

To assure that students and staff are aware of its content and intent, a notice of this policy and procedure shall be posted conspicuously in each school building and shall be made part of the rights and responsibilities section of the student handbook. Forms for submitting complaints are to be available to students and, staff and parents or guardians in the school offices.

Disposition of all complaints or grievances shall be reported to the Superintendent as and the compliance officer for discrimination if other than the Superintendent. The Superintendent will determine if the policies of the District have been appropriately implemented and will make such reports and/or referrals to the Board as may be necessary.

The Superintendent shall develop procedures for the maintenance and confidentiality of documentation related to the receipt of a student's concern, complaint, or grievance, findings of the investigation, and disposition of the matter. The documentation shall not be used to impose disciplinary action unless the appropriate school official has investigated and determined there was an actual occurrence of the alleged incident.

Knowingly submitting a false report under this policy shall subject the student to discipline up to and including suspension or expulsion. Where disciplinary action is necessary pursuant to any part of this policy, relevant District policies shall be followed.

When District officials have a reasonable belief or an investigation reveals that a reported incident may constitute an unlawful act, law enforcement authorities will be informed.

Adopted: December 1, 2010 Amended:

LEGAL REF.: A.R.S. 15-341

CROSS REF.: AC - Nondiscrimination/Equal Opportunity ACA - Sexual Harassment GBEB - Staff Conduct JB - Equal Educational Opportunities JIC - Student Conduct

GOVERNING BOARD AGENDA – September 21, 2011 Page 19

Policy J-3600 (continued) JICFA - Hazing JICK - Student Violence, Harassment, Intimidation or Bullying JK - Student Discipline JKD - Student Suspension JKE - Expulsion of Students KE - Public Concerns and Complaints

RECOMMENDATION: That the Governing Board approve the third and final reading of proposed revisions to Policy J-3600 – Student Concerns, Complaints, and Grievances.

Motion______Second______Vote______

F. Third reading of proposed revisions to Policy J-6500 – Student Dismissal Precautions

J-6500 Student Dismissal Precautions JLIB No student will be removed from the school grounds, from any school building, or from any school function during school hours except by a person authorized to do so by the student's parent or by a person who has legal custody of the student, except as A.R.S. 8- 303, 8-304, and 8-802 shall apply. Before a student is removed, the person seeking to remove the student must present, to the satisfaction of the Superintendent OR DESIGNEE, evidence of proper authority to remove the student. If any police or court official requests the dismissal of a student during school hours, parents should be notified as soon as possible.

For purposes of the Arizona Medical Marijuana Act, no person may be denied custody of or visitation or parenting time with a minor, and there is no presumption of neglect or child endangerment for conduct allowed under the Act, unless the person's behavior creates an unreasonable danger to the safety of the minor as established by clear and convincing evidence.

Adopted: December 1, 2010 Amended: LEGAL REF.: A.R.S. 8-303 8-304 8-802 13-1302 36-2813 CROSS REF.: JIH - Student Interrogations, Searches, and Arrests

RECOMMENDATION: That the Governing Board approve the third and final reading of proposed revisions to Policy J-6500 – Student Dismissal Precautions.

Motion______Second______Vote______

GOVERNING BOARD AGENDA – September 21, 2011 Page 20

G. Third reading of proposed revisions to Policy J-7050 – Student Records

J-7050 Student Records JR Required student records (regular and special education) will be prepared in a manner consistent with State and federal laws, the requirements of the Arizona Uniform System of Financial Records (U.S.F.R.) and those of the Arizona Department of Libraries, Archives and Public Records. Retention periods and disposition of records shall be as specified in the U.S.F.R., the Arizona Department of Library Archives and Public Records and relevant federal statutes and regulations.

The District will comply with the provisions of the Family Educational Rights and Privacy Act (FERPA) and the Individuals with Disabilities Education Act (IDEA), the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT ACT), and the No Child Left Behind Act of 2001 (NCLB) in the establishment, maintenance, correction, and disposition of student records.

The Board directs the District Administrator to establish procedures for such compliance, including informing parents, students, and the public of the contents. The District Administrator will implement procedures as required by law and will establish procedures for dealing with violations.

If a parent or eligible student believes that the District is violating the FERPA, that person has a right to file a complaint with the U.S. Department of Education. The address is:

The Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-4605 Telephone number: (202) 260-3887

In adopting this policy it is the intent of the Board that the policy and related procedures be implemented immediately. Copies of the policy and procedures will be available for parent and eligible student review in the District office.

Confidentiality The right to inspect and review education records and the release of or access to such records, other information, or instructional materials will be consistent with federal law in the Family Educational Rights and Privacy Act, Title 20, United States Code, sections 1232g and 1232h, the USA PATRIOT ACT, NCLB, and with federal regulations issued pursuant to such act.

Annual Notification Within the first three (3) weeks of each school year, the District will publish in a District communication a notice to parents and eligible students of their rights under the FERPA and this procedure. This notice will also be provided to each parent of new students enrolling after school begins [34 C.F.R. 99.7]. The District will arrange to provide translation of the notice to non-English-speaking parents in their native language or mode of communication [34 C.F.R. 300.9]. The notice shall inform the parents of:  GOVERNING BOARD AGENDA – September 21, 2011 Page 21  Policy J-7050 (continued) The right of the parent or an eligible student to inspect and review the student's education records. The intent of the District to limit the disclosure of personally identifiable information contained in a student's education records, including disciplinary records, except by the prior written consent of the parent or eligible student or under certain limited circumstances as permitted by the FERPA, the USA PATRIOT Act or the NCLB Act. The right of the parent or eligible student to seek to correct parts of the school education records that the student or the parent believes to be inaccurate, misleading, or in violation of student rights. This right includes the right to a hearing to present evidence that the record should be changed if the District decides not to alter it according to the parent's or eligible student's request. The right of the parent or eligible student to file a complaint with the U.S. Department of Education if they believe the District has violated the FERPA.

Parents and eligible students have the following rights under the Family Educational Rights and Privacy Act (FERPA) and this procedure [34 C.F.R. 99.7 and 300.613]. The notice shall also include: The procedure for exercising the right to inspect and review education records. The procedure for requesting amendments of education records that the parent or eligible student believe to be inaccurate, misleading or otherwise a violation of the student's privacy rights. The conditions when prior consent is not required, the criteria for determining who constitutes a school official and what constitutes a legitimate educational interest.

If the School District permits the release of directory information relating to pupils, the information shall be released on or before October 31 of each year. The Superintendent shall develop procedures to communicate to students and their parents in a timely manner information relating to access to the Arizona Department of Education form which is designed to allow pupils to request that directory information not be released pursuant to the Elementary and Secondary Education Act (ESEA) as reauthorized by the No Child Left Behind (NCLB) Act of 2001.

Adopted: December 1, 2010 Amended:

LEGAL REF.: A.R.S. 15-141 15-142 15-828 15-829 41-1346 et seq. 41-1354 44-1373 10 U.S.C. 503 20 U.S.C. 1232

GOVERNING BOARD AGENDA – September 21, 2011 Page 22

Policy J-7050 (continued) 20 U.S.C. 1400 et seq., Individuals with Disabilities Education Act 20 U.S.C. 7908

CROSS REF.: IHB - Special Instructional Programs JF - Student Admissions JFAB - Admission of Nonresident Students JLH - Missing Students JRCA - Request for Transfer of Records

RECOMMENDATION: That the Governing Board approve the third and final reading of proposed revisions to Policy J-7050 – Student Records.

Motion______Second______Vote______

H. Second reading of proposed revisions to Policy J-0600 – Entrance Age Requirements

J-0600 Entrance Age Requirements JEB A high school graduate with a recognized diploma may be refused admission.

Students between the ages of fourteen (14) and twenty-one (21) years shall be admitted to high school. A student under fourteen (14) years of age who does not hold an eighth-grade certificate of promotion may be admitted to high school under the following conditions:  The student must meet competency requirements in the adopted standards for promotion of students from the eighth (8th) grade as determined by the State Board of Education in the areas of reading, writing, mathematics, science, and social studies.

The Superintendent will develop procedures for the student to demonstrate competency in the standards adopted by the State Board of Education.

Residency Verification In accordance with guidelines and forms adopted by the Arizona Department of Education the District shall require and maintain verifiable documentation of residency in the State of Arizona for pupils who enroll in the District.

Adopted: December 1, 2010 Amended:

LEGAL REF.: A.R.S. 15-701 5-771 15-701.01 15-821 15-703 15-901 15-766 15-901.02 15-767 Section 78, Arizona Laws 2009, HB 2011 A.A.C. R7-2-301 GOVERNING BOARD AGENDA – September 21, 2011 Page 23

Policy J-0600 (continued) CROSS REF.: JF - Student Admissions JHD - Exclusions and Exemptions from School Attendance JLC - Student Health Services and Requirements

RECOMMENDATION: That the Governing Board approve the second reading of proposed revisions to Policy J-0600 – Entrance Age Requirements.

Motion______Second______Vote______

I. First reading of proposed new policy, Policy F-0400 – Retirement of Facilities

F-0400 Retirement of Facilities FCB (Closing a School Facility) If it is determined the Board needs to consider closing a school facility the Board may consult with the Arizona School Facilities Board (SFB) for technical assistance and for information on the impact of closing a school. The information provided from the SFB shall not require the Board to take or not take any action.

The Board recognizes the impact closing a school has on the community, the students who attend the school being considered, the projected impact on other schools in the District, and the District. In response the Board shall discuss and consider a proposed school closing at a scheduled Board meeting. The Superintendent shall present at a Board meeting demographic data related to present and future school facility needs along with information related to a school closing.

Community members shall be provided an opportunity to address the consideration at the Board meeting.

Adopted:

LEGAL REF.: A.R.S. 15-341 38-431.01 CROSS REF.: JC – School Attendance Areas

RECOMMENDATION: That the Governing Board approve the first reading of proposed new policy, Policy F-0400 – Retirement of Facilities.

Motion______Second______Vote______

GOVERNING BOARD AGENDA – September 21, 2011 Page 24

J. Establishment of Regular/Special Education Tuition Charges – Policy Ref. J-0800 Regular Student $ 5,344 Autism 13,101 Emotional Disability 9,950 Hearing Impairment 18,567 Other Health Impairments 6,610 Specific Learning Disability 8,862 Mild, Moderate or Severe Mental Retardation 14,377 Multiple Disabilities 59,073 Multiple Disabilities with S.S.I. 16,865 Orthopedic Impairment 42,991 Speech/Language Impairment 17,593 Visual Impairment 29,346

RECOMMENDATION: It is requested that the Governing Board approve the tuition charges for 2011-2012 as listed above.

Motion______Second______Vote______

IV. INFORMATION AND REPORTS A. Suspension reports (Enclosure) B. Financial reports (Enclosure) C. Glendale Centennial schedule D. Bond Construction Planning report E. ADE School and District Labels report F. Authorization for Principals, District Administrators & Superintendent to present information G. Board comments

RECOMMENDATION: It is requested that the Governing Board accept the Information and Reports as presented.

Motion______Second______Vote______

V. FUTURE MEETINGS AND DATES TO REMEMBER Sep 26 2nd session begins - Metro Academy Sep 29 Patron tour - Thunderbird High School – 9:00 a.m. Sep 30 Patron tour - Washington High School – 10:00 a.m. Sep 30 Renaming dedication - Moon Valley High School football stadium – 6:00 p.m. Oct 3 Open House - Independence High School – 6:30 p.m. Oct 4 Renaming dedication - Cortez High School gym – 6:00 p.m. Oct 5 Patron tour - Apollo High School – 8:30 a.m. Oct 5 AAA Recognition reception - Administrative Center/Board patio – 7:00 p.m. Regular meeting - Administrative Center/Board room – 7:30 p.m. Oct 6 Renaming dedication - Washington High School football field – 7:00 p.m. Oct 7 Patron tour - Greenway High School – 9:00 a.m. Oct 13 Renaming dedication - Glendale High School auditorium – 6:00 p.m. Oct 14 End 1st quarter - Traditional schools GOVERNING BOARD AGENDA – September 21, 2011 Page 25

FUTURE MEETINGS AND DATES TO REMEMBER (continued) Oct 17-21 Fall recess - Traditional schools (no students/teachers) Oct 19 Regular meeting - Administrative Center/Board room – 7:30 p.m. Oct 25 AIMS Writing Oct 26 AIMS Reading Oct 27 AIMS Math

VI. CONVENE INTO EXECUTIVE SESSION (Pursuant to ARS 38-431.03) Executive sessions require the confidentiality of the participants. The information discussed in executive session cannot be, and is prohibited from being, subjects of discussion outside this executive session, with the exception of what is reported in the general meeting. Board members are also reminded that they cannot state how he or she intends to vote or the action he or she intends to take on a subject that is discussed in the executive session.

A. Call to order

B. Minutes Review the minutes of the executive session held on September 7, 2011 and the special executive session held on September 13, 2011.

C. Student discipline matters ARS 15-843 1. Hear recommendations for long-term suspensions at Independence and Thunderbird High Schools.

D. Discussion/consideration of confidential information pursuant to ARS 38-431.03(2) 1. Receipt of confidential matters subsequent to the posting of the agenda.

VII. RECONVENE INTO PUBLIC MEETING

VIII. POSSIBLE MOTION(S) ON SPECIFIC ITEM(S) DISCUSSED IN EXECUTIVE SESSION (Each item will be identified and voted on separately.)

IX. ADJOURNMENT The meeting adjourned at ______.