YOGI VEMANA UNIVERSITY, KADAPA, ANDHRA PRADESH KADAPA – 516 005 (Established in the year 2006, by an Act of A.P state legislature)
TENDERS INVITED FOR REDESIGN, DEVELOPMENT, HOSTING AND MAINTENANCE OF INTEGRATED WEBSITE AND MOBILE APPLICATION FOR YOGI VEMANA UNIVERSITY, KADAPA, ANDHRA PRADESH
Tender No. 01/YVU/2020-21 COST OF TENDER FORM Free
The information provided by the bidders in response to this Tender Document will become the property of YVU and will not be returned. YVU reserves the right to amend, rescind or reissue this Tender Document and all amendments will be advised to the bidders and such amendments will be binding on them. This document is prepared by YVU for redesign, development, hosting and maintenance of integrated website and mobile application and maintenance of IT support or purchase of Computer software/hardware. It should not be reused or copied or used either partially or fully in any form.
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TABLE OF CONTENTS
1 INTRODUCTION ...... 7 1.1 Existing Web Site ______8 1.2 Vision of the Web Portal ______8 1.3 Tender document ______8
2 SCHEDULE OF SUBMISSION OF BIDS ...... 8 2.1 Envelope – 1 (Super scribed as “Technical Bid”) ______10 2.2 Envelope – 2 (Super scribed as “Financial Bid”) ______10 2.3 Deadline for Applications: ______10
3 CLARIFICATION OF TENDER DOCUMENT ...... 10
4 FUNCTIONAL AND TECHNICAL SPECIFICATIONS ...... 10 4.1 Present Web Site ______10 4.2 Vision of Design for the Web Portal ______11 4.3 Users ______11
5 SCOPE OF WORK ...... 11 5.1 Information Content: ______11 5.2 YVU Main Web-Portal Features (YVU-MP) ______11 5.2.1 University Web Portals Development and Maintenance for five years: ...... 12 5.2.2 University Sub-Portals Development ...... 13 5.2.3 Summary ...... 13 5.2.4 Domain configuration ...... 14 5.2.5 Content Management System ...... 14 5.2.6 Website hosting ...... 14 5.2.7 Website Security: ...... 14 5.2.8 Google Analytics: ...... 14 5.2.9 Contact Form: ...... 14 5.2.10 Social media feed/aggregator: ...... 14 Develop an integrated social media feed to pull in different identified social media channels ...... 14 5.2.11 Site search: An intelligent search tool needs to be integrated into the site with the ability to record ...... 14 5.2.12 Google maps: Can embed code to display location of events and businesses. Embedded ...... 14 content and ability for client to easily embed popular media items such as video...... 14 5.2.13 XML Site map: Search engines can access XML site map for Search Engine Optimisation...... 14 5.2.14 Customised 404 error message: Ability for client to change message as required. Custom ...... 14 404 or equivalent plug-in recommended...... 14 5.2.15 301 Redirects: Ability for old site pages to be mapped to new website pages to retain page rank value in search. Redirection plug-in recommended...... 14 5.2.16 Search Engine Optimisation (SEO): ...... 15 5.2.17 Search engine optimisation...... 15 5.2.18 PDF or print friendly pages: ...... 15 5.2.19 WCAG 2.0 Compliant: ...... 15 5.2.20 Navigation Requirements ...... 15 5.2.21 Training and testing requirements Training: ...... 15 5.2.22 Cross browser testing: ...... 15 5.2.23 Custom feature testing: ...... 15 5.2.24 Site speed testing: ...... 15 5.3 Development of Integrated faculty System (YVU-IFS) ______15 5.4 Design and development of IQAC Portal (YVU - IQAC) ______16
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5.5 University Campus Student Enrolment System (YVU - SEAS) ______16 5.6 Messaging System (YVU - MS) ______16 5.7 Fee Payment System (YVU - FPS) ______16 5.8 University Central Admission System (UCAS) – YVU-UCAS ______17 5.9 University College, YSR Engineering College ______17 5.9.1 Goals and Objectives ...... 17 5.10 YVU Mobile Application (YVU-MA) ______18 5.11 Components: ______18 5.12 Objectives YVU Mobile Application ______18 5.12.1 For YVU Administration team: ...... 19 5.12.2 For Teachers/ Principals: ...... 19 5.12.3 For students: ...... 19 5.12.4 Admin Panel ...... 19 5.12.5 YVU Mobile App & CMS Features ...... 19 5.13 User Interfaces Web/Mobile) ______20 5.14 User Roles ______21 5.15 Timelines ______21 5.16 Warranty ______21 5.17 Project Costing & Maintenance ______21
6 TECHNICAL SPECIFICATIONS OF YVU WEB PORAL ...... 21 6.1 Linkages ______22 6.2 User friendly systems ______22 6.3 Security: ______23 6.4 Disaster Recovery Plan: ______23 6.4.1 Maintenance of the Website and De-bugging: ...... 23 6.5 Training: ______23 6.6 Documentation: ______23 6.7 Technology: ______23 6.7.1 Development Methodology ...... 23 6.7.2 YVU Website and Application Hosting ...... 23 6.8 Important guidelines ______24 6.9 Design and layout______24
7 ANNUAL MAINTENANCE & MANAGEMENT ...... 24
8 PRE-QUALIFICATION CRITERIA ...... 25 8.1 Number of Bids and their Submission ______25 8.1.1 Bid I - Technical Bid ...... 25 8.1.2 Bid II - Financial Bid ...... 26 8.2 Evaluation of Bids ______26 8.2.1 Stage I: Technical Bid Opening of Qualified Vendors ...... 26 8.2.2 Stage II: Price Bid ...... 26 8.3 Selection of vendor and Award of Work ______26 8.4 Deviations: ______27
9 EVALUATION OF TECHNICAL BID AND PROOF OF CONCEPT ...... 27 9.1 Understanding and Compliance with requirements and scalability (maximum 20 Marks) ______27 9.2 Design templates and Proof of Concept (POC) (maximum 50 Marks) ______27 9.3 Experience and Ease of Management (maximum 30 Marks) ______28 9.4 Earnest Money Deposit (EMD) ______28
10 COPYRIGHTS AND TRADEMARKS ...... 28
11 PAYMENT AND DELIVERY TERMS ...... 28 11.1 Payment Terms ______28
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12 FORCE MAJEURE ...... 28
13 SERVICE LEVEL AGREEMENT (SLA): ...... 29 13.1 Service Level Definition: ______29 13.2 Service Level Target: ______29 13.3 Service Level Compliance: ______30 13.4 Measurement Metrics ______30
14 GENERAL TERMS AND CONDITIONS ...... 30 14.1 YVU’s right to terminate the bid process ______30 14.2 Obligations of the selected agency ______30 14.3 Penalties ______31 14.4 Outsourcing of Developing / Designing of Website of YVU ______31 14.5 Replacement of Staff ______31 14.6 Indemnity ______31 14.7 Special Terms & Conditions ______31
15 ANNEXURE I : TECHNICAL BID FORMAT ...... 35 15.1 PART – I: Details of the Bidder ______35 15.2 PART – II - Vendor Eligibility Criteria ______36
16 ANNEXURE II - FINANCIAL BID FORMAT ...... 39 16.1 PART – A ______39 16.2 PART – B ______40 16.3 PART – C ______41 16.4 PART – D ______41 16.5 CONSOLIDATE STATEMENT (Part A+B+C+D) ______42
17 ANNUAL MAINTENANCE & TECHNICAL SUPPORT CHARGES - (FIVE (5) YEARS) ...... 43 17.1 1st Year – 2021-2022 ______43 17.2 2nd Year– 2022-2023 ______44 17.3 3rd Year– 2023-2024 ______45 17.4 4th Year – 2024-2025 ______46 17.5 5th Year – 2025-2026 ______47 17.6 CONSOLIDATE STATEMENT FOR AMC ______47
18 DEDICATED SERVER HOSTING CHARGES ...... 48 18.1 1ST YEAR (2021-2022) ______48 18.2 2nd YEAR (2022-2023) ______48 18.3 3rd YEAR (2023-2024) ______49 18.4 4th YEAR (2024-2025) ______49 18.5 5th YEAR (2025-2026) ______49 18.6 CONSOLIDATE STATEMENTDEDICATED SERVER HOSTING CHARGES ______50
19 BID CONSOLIDATE STATEMENT ...... 51
20 ANNEXURE III - FORWARDING LETTER ...... 52
21 ANNEXURE IV - PROFORMA OF INDEMNITY ...... 53
22 ANNEXURE V - POWER OF ATTORNEY ...... 54
23 ANNEXURE VI - LIST OF COLLEGES AND OTHER INFORMATION...... 55 Page 5 of 56
24 ANNEXURE VII - DEDICATED CLOUD SERVER(S) CONFIGURATION NEEDED ...... 56
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1 Introduction Named after a renowned philosopher- thinker, poet, sage and yogi, Vemana, Yogi Vemana University, established in the year 2006, by an Act of A.P state legislature is a blessing and boon for the students and researchers of the backward Rayalseema region in general and Y.S. R district in particular. The erstwhile Sri Venkateswara University Post Graduate Centre was elevated to a University with a humble and noble intention of providing a more conducive environment to impart value-based education and promote quality research and service. The University is committed to nurture and uphold healthy academic standards which contribute to the social, intellectual and moral development.
The University is situated about 15 kms away from the historic Kadapa City on the Kadapa – Pulivendula road amidst serene surroundings and has a sprawling campus of about 700 acres. With a humble beginning, the University made rapid strides towards overall development and has sufficient infrastructural facilities such as buildings with academic ambience, library, modern science and research laboratories equipped with sophisticated instruments, Super Computer facility, ISRO- Geosphere Biosphere Network Research Center, Agri-Science Park, spacious hostels, gym, day-care centre, Botanical Garden and a vast playground. Besides, a building complex was added for the purpose of conducting training short term vocational and job-oriented courses on a continuous basis. At present the University has on its rolls 112 faculty members and about 415 non-teaching staff. The young faculty has rich research experience in India and abroad besides teaching. Presently about 1800 students are pursuing postgraduate and research programmes. Majority of the science faculty have obtained research projects from central funding agencies such as DST/CSIR/DBT/MNRE/ ISRO/UGC/MoEF/BRNS/APCOST and considerable number of projects are under progress. The University was accorded 2 (f) recognition in 2007 and 12 (B) status in 2011 by the University Grants Commission, New Delhi. Yogi Vemana University, Kadapa has accredited by NAAC with B+ grade in the year 2016. University also bagged 92 Rank in NIRF-2016. University received Rs.8.0 crores grant during 12th Five-year Plan from UGC, New Delhi. University also received Rs.20.0 crores towards development of Infrastructural and Research facilities in the campus. Presently it is an affiliating University with about 170 Postgraduate, Degree, Law, B.Ed. and Physical Education colleges under its jurisdiction. In the recent past, the University-initiated steps to launch women’s cell, equal opportunities cell, a Day Care Center and coaching programmes for SC/ST/OBC/minority students preparing for competitive examinations. The C.P Brown Library, now elevated to the status of languages Research Center of the University, located in Kadapa town, has rare books, ancient documents and monographs and efforts are made to preserve and protect ancient literature. In tune with the contemporary societal, scientific and technological needs the University with 27 departments is offering conventional and inter-disciplinary courses in basic and applied sciences, humanities, social sciences and management. The University launched two five year M.Sc integrated courses, namely Earth Sciences and Biotechnology & Bio-Informatics in 2007. The University also started research programmes leading to Ph.D. degree in the year 2010 and currently about 170 research scholars are pursuing research in 27 different Departments. To give a fillip to engineering education, the University in the year 2008 started YSR Engineering College in Proddutur, a major town in Y.S.R district and an industrial hub. Currently it is offering graduate courses in Engineering disciplines of Civil, Mechanical, Electrical & Electronics, Electronics & Communication, Computer Science and Metallurgy & Materials Technology, and about 850 students are on the rolls.
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The purpose of this document is to invite a suitable service provider for the Design, development, and maintenance of the Institute's website. The website shall serve as a powerful communication tool in reaching the potential users.
1.1 Existing Web Site The existing website of YVU can be viewed at www.yogivemanauniversity.ac.in. The existing website provides basic information about the Institute through various sections/ web pages/ images. The site provides information on history and background about the Institute and also presents up to date information on the administrative and academic structure, courses being offered, details about the faculty, forms, results, research careers/ jobs, tenders, notices etc. The site provides information about the facilities and infrastructure, press releases, and has an intranet section meant for use by restricted members of students, faculty, and staff of the Institute.
1.2 Vision of the Web Portal YVU plans to have a dynamic state-of-the-art web portal which would truly reflect our proposed vision, be a lively platform and add to the Institutes vibrant academic environment and campus life. More details are given in Section 4 of this document. To meet this objective, YVU invites firms having expertise in the design, development, and maintenance of website as Service Providers (SP).
1.3 Tender document Sealed tenders (under two bid system) are invited from registered firms in India and having experience of designing, developing and maintenance of websites for reputed academic institutions. The tender document containing the terms and conditions can be downloaded from www.yogivemanauniversity.ac.in. Bidders downloading the tender document from the website are requested to notify “The Registrar - Yogi Vemana University (YVU), Kadapa, Andhra Pradesh” (or) by e-mail at: [email protected] that any amendments/ changes in the tender document can be informed to all prospective Bidders.
2 Schedule of submission of bids The following is the schedule of events for this tender. The schedule may change depending on the results of the responses and a final schedule will be established prior to contracting with the successful bidder.
Sl# Schedule of Tender Date 1 Name of Organization Yogi Vemana University (YVU), Kadapa 2 Tender Type OPEN (Open/Limited/EOI/Auction/Single) 3 Tender Category (Services/Goods/Works) Services/Works 4 Type/Form of Contract (Work/Supply/Auction/ Works Service/ Buy/ Empanelment/ Sell)
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5 Product Category (Civil Works/Electrical Tender for Redesign, Development & Works/Fleet Management/ Computer Systems) Maintenance of Website and Mobile Application 6 Source of Fund (Institute/Project) Yogi Vemana University (YVU), Kadapa.
7 Is Multi Currency Allowed No 8 Date of Issue/Publishing 17/11/2020 9 Document Download/Sale Start Date 17/11/2020 10 Document Download/Sale End Date 08/12/2020 11 Last Date and Time for Reaching/Submission of 10/12/2020 at 3:00 PM Bids 12 Date and Time of Opening of Technical Bid 10/12/2020 at 4:00 PM 13 EMD 10,000.00
14 No. Of Covers (1/2/3/4) 2 15 Bid Validity days (180/120/90/60/30) 60 16 Address for Communication The Registrar Yogi Vemana University (YVU), Kadapa, Andhra Pradesh PIN 516 005 Phone:08562-225429 Telefax:08562-225419 E-mail:[email protected]
The Tender document along with the schedule can be downloaded from the website: www.yogivemanauniversity.ac.in. The completed application (response document containing Technical & Financial Bids), (printed and signed) should be submitted in a sealed cover along with the EMD of an Rs: 10,000.00 only (Rupees- Ten Thousand) only Drawn in favour of “REGISTRAR YOGI VEMANA UNIVERSITY KADAPA” from any Nationalised Bank should be enclosed. The upper cover of the Tender Document should be super scribed with the title “Tender for Design, Development & Maintenance of Website and Mobile Application of Yogi Vemana University (YVU), Kadapa”, at the address given below. Clarification of tender document. To, The Registrar Yogi Vemana University (YVU), Kadapa, Andhra Pradesh PIN 516 005 Phone:08562-225429 / Telefax:08562-225419 E-mail:[email protected]
NOTE: 1. If last date of submission of bid is declared a holiday the technical bid will be opened on same time on next working day.
2. If any bidder unable to attend Pre-Bid meeting he/she may send their queries/suggestion through e-mail at [email protected] up to 02/12/2020. The prospective bidders who want to attend the pre-bid meeting may also send their queries/suggestions through aforesaid e-mail, so that University Committee can took a note for discussion on the day of pre-bid meeting.
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3. Based on suitable suggestions, revised tender document will be uploaded on website and it will be treated as final tender document.
The Financial bid should be in a sealed cover inside the main cover. 2.1 Envelope – 1 (Super scribed as “Technical Bid”) The Technical Proposal should detail the technical specifications of the proposed solution, compliance to the specifications of various modules detailed in the tender, implementation plan, post implementation warranty and support plan along with the Checklist for Technical Bid Supporting documents such as firm’s registration certificates (Income tax PAN no., GST certificate etc.), bidders profile. Any other relevant paper which a bidder feels necessary along with the Terms and Conditions duly signed and accepted by the Bidder. (Performa in Annexure – I enclosed) 2.2 Envelope – 2 (Super scribed as “Financial Bid”) The Financial bid should give detailed breakup of price of various modules and associated price of implementation using the Performa in Annexure – II (enclosed).
YVU will not be liable for any cost incurred by the respondents in preparing responses to this tender or negotiations associated with award of a contract.
2.3 Deadline for Applications: Any application received after the last date and time for submission for the same, i.e., 10/12/2020 at 3.00 pm shall not be accepted. Applications received after the last date shall be summarily rejected and returned unopened.
3 Clarification of Tender document Prospective bidders requiring any clarification on the tender documents may notify the Yogi Vemana University (YVU), Kadapa in writing/ e-mail/ fax. The Institute will respond in writing by fax/e-mail to any request for clarification of the Tender Documents, which it receives not later than 7 days prior to the deadline for the submission of bids prescribed by the Yogi Vemana University (YVU), Kadapa.
Written copies of the response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Bidders, which have received the Tender Documents.
4 Functional and technical specifications Proposal for Redesign, Development, Hosting and Maintenance of Integrated Website and Mobile Application
4.1 Present Web Site The existing website of the Institute can be accessed/ viewed at www.yogivemanauniversity.ac.in. The existing website presents information through various sections/ web pages and sub menus.
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4.2 Vision of Design for the Web Portal The Institute plans to have a dynamic state-of-the-art web portal which would actually-reflect various functions, activities, profile and add to the Institutes vibrant academic environment and campus life. This means the proposed website shall have a working blend of Web 2.0/3.0 technologies and eye-catching presentation of information. The proposed site shall blend up-to-date information, current data & information that can go lively. The purpose is also having an improved look & feel with latest design features & elements, that an international institution be able to capture. The website should be elegant and uncluttered in look, and user friendly in its layout design and content. 4.3 Users For all, the Institute related information needs, the envisaged portal will be used by the students, researcher, faculty members, affiliated collages (Please refer for affiliated collage users at https://yvucdc.in), and administrative staff for their day-to-day activities. It will also be used by prospective students and employees, visitors, partner institutes and academic institutions, other government departments and agencies, and the general public in India and abroad.
5 Scope of work Yogi Vemana University, Kadapa is planning to launch a new WEBSITE with the following features for the wide visibility and to generate the reports as per the APSCHE, Higher Education, UGC requirements. For the above purpose, the some of the new applications / sub-portals needs to be designed and developed in a secured manner and should be integrated with the new Yogi Vemana University, Kadapa WEBSITE.
The scope of the work includes planning the design, development, hosting, maintenance and gathering relevant information, test run, deliver the existing web site in the new form & where needed to the new portal.
It also includes regular maintenance and updating of the website and support for a period of 5 year and extendable of contract will be considered on satisfactory services provided by the firm and by mutual agreement for such further period(s) as may be agreed upon but not exceeding one year at a time up to 6 years. The Institute expects that the portal will be delivered on “turnkey basis” to Yogi Vemana University (YVU), Kadapa.
The details of various sub-components of the website redesign and development are as follows: 5.1 Information Content: The website cum portal will be superset of the existing website www.yogivemanauniversity.ac.in. In addition, the portal should provide appropriate plug-ins to passively/actively integrate the portal with the future proposal and expansions.
5.2 YVU Main Web-Portal Features (YVU-MP) Redesign, Development and Maintenance of WEBSITE for Yogi Vemana University, Kadapa: The present WEBSITE of the Yogi Vemana University needs to be replaced, redesign, develop and maintain with the following features:
1. Should be responsive and to work perfectly on all devices (Desktop, Laptop, Smartphones, Tablets) and popular Operating Systems (eg:- Windows, Linux, Android, iOS, Smartphone etc) Page 11 of 56
2. Website should comply with MHRD and GOI Guidelines (WCAG/GIGW etc) 3. Website should follow W3C Guidelines 4. Home Page flash presentation if needed. 5. Dynamic display and update of Administration Information 6. Dynamic display and update of the Deans and corresponding Directorates / Cells. 7. Dynamic display and update of Admission Details, Notifications and Guidelines 8. Dynamic display and update of photo Gallery of different events / occasions 9. Database driven display and update of Website News / Events, Notifications etc. 10. Database driven Image Gallery display for events / occasions, Seminars / Workshops 11. Dynamic display and update the University Contact Details, along with Directions 12. Dynamic display and update of the Examination Time Tables / Schedules 13. Dynamic display and update of Tender Details along with Downloading of Tender forms 14. Dynamic display and update Downloads with Different categories like Notifications, App. Forms etc. 15. Dynamic display and update the details of University College, YSR Engineering College and CP Brown Library etc. 16. Dynamic display and update Academic Programs / Research Programs / Courses offered. 17. Dynamic display and update the Academic Departments and available facilities. 18. Dynamic display and update Academic Programs / Course syllabus as per the Regulation / Scheme. 19. Dynamic display and update Academic Calendars 20. Dynamic display and update University Infrastructure facilities in the campus along with Geo Tagging of Photos. 21. Dynamic display and update of student facilities. (University Guest House, Bank, Post Office, Sports and Fitness facility, Transport facility, Canteen, Consulting Services, Anti ragging committee). 22. Disciplinary Committee, Student Welfare, Dean of Schools, National Knowledge Network (NKN), Members of Executive Council, RTA act and Miscellaneous 23. Dynamic display and update of student placement / internship information. 24. Dynamic display and update of Anti-Ragging Information. 25. Dynamic display and update of Useful links /Information for the students. 26. Provision for sending online Feedback /Suggestions by the students / parents and other stake holders. 27. Any other required Information to be updated as per the University. 28. Design and development of sub-domains for all the directorates / cells of the University. (Hostels, Alumni Cell, Women cell, NSS Cell, Skill Development Cell, Equal opportunity cell, National Festival Celebrations cell, Public Relation Cell, Central purchase Committee, Day Care centre, Health Centre, UGC Cell,RUSA Cell, Cultural Activity Cell, SC/ST Cell, IT & Networking Cell, College Development Council, Examination Cell, Engineering Section etc) 29. University Admin Control Panel for updating the above-mentioned features dynamically along with User Access Levels.
5.2.1 University Web Portals Development and Maintenance for five years: Sl# Name Description 1 www.yvu.edu.in University web portal & sub domains (16) 2 www.yvuresults.edu.in Domain registration and development of University results application and hosting in dedicated Server with backup. 3 www.yvu.edu.in Domain registration and Mobile application website development With hosting indedicated server
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5.2.2 University Sub-Portals Development
S.No. Sub-domain Name URL Item Code 1 Vice-Chancellor vc.yvu.edu.in YVU-MP-VC 2 Rector rector.yvu.edu.in YVU-MP-RECTOR 3 Registrar registrar.yvu.edu.in YVU-MP- REGISTRAR 4 Principal of University College puc.yvu.edu.in YVU-MP-PUC 5 Principal of Engineering College pec.yvu.edu.in YVU-MP-PEC 6 Chief Warden of Hostels cwh.yvu.edu.in YVU-MP-HOSTELS 7 Internal Quality Assurance Cell iqac.yvu.edu.in YVU-MP-IQAC 8 Research & Development rd.yvu.edu.in YVU-MP-RD 9 Research Facilities rf.yvu.edu.in YVU-MP-RF 10 College Development Council cdc.yvu.edu.in YVU-MP-CDC 11 Controller of Examinations ce.yvu.edu.in YVU-MP-CE 12 Directorate of Admissions doa.yvu.edu.in YVU-MP-DOA 13 Directorate of Continuing & Distance dcde.yvu.edu.in YVU-MP-DE Education 14 Academic Affairs aa.yvu.edu.in YVU-MP- ACADEMICS 15 Student Welfare sw.yvu.edu.in YVU-MP-SW 16 Foreign Affairs & Alumni Cell alumni.yvu.edu.in YVU-MP-ALUMNI 17 NSS Cell nss.yvu.edu.in YVU-MP-NSS 18 Public Relation Cell pro.yvu.edu.in YVU-MP-PRO 19 Skill Development Centre & sdc.yvu.edu.in YVU-MP-SDC Incubation Cell 20 Industrial relations & Placement Cell placements.yvu.edu.in YVU-MP- PLACEMENTS 21 Engineering Section ysr.yvu.edu.in YVU-MP-YSR 22 National Events Celebration Cell nec.yvu.edu.in YVU-MP-NE 23 University Sports & Cultural Events sports.yvu.edu.in YVU-MP-SPORTS 24 Workshops, Conferences and other conferences.yvu.edu.in YVU-MP- events CONFERENCES 25 Anti-Ragging Cell arc.yvu.edu.in YVU-MP-ARC 26 Dr. A.P.J. Abdul Kalam Central apjcl.yvu.edu.in YVU-MP-APJCL Library 27 C.P. Brown Research Centre for cpbrown.yvu.edu.in YVU-MP- Languages CPBROWN 28 IT & Networking Cell itcell.yvu.edu.in YVU-MP-IT
5.2.3 Summary The website(s) must be developed using a custom content management system that is able to be easily used and is updated and secured to ensure that the site remains live. The site needs to be fully mobile responsive and provide an intuitive user experience. Any integration switch third party plug-ins or code need to be developed using reputable Plug-ins that do not incur ongoing license or subscription costs.
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5.2.4 Domain configuration Domain need be configured to point to the new website hosting. Please recommend suitable and available domain names for this project that council can register.
5.2.5 Content Management System We recommend that the website be developed using the Management System. This will allow for ease of ongoing use, future development be the widest range of developers, ability to access a wide variety of third-party plug-ins for functionality and security. If you have a suggested open source CMS to use, please suggest and outline why you have chosen it in your response.
5.2.6 Website hosting We suggest using a managed hosting. Suggested hosting needs to include: Nightly backups and backups on demand with no cost to access backups Access to hosting via dashboard or panel Continual Malware and virus scanning Support for SSL certificate Fast load times with low latency
5.2.7 Website Security: The site needs to be launched in an https:// secured state. A security certificates will need to be purchased for the new site(s).
5.2.8 Google Analytics: Google Analytics should be attached to site within 24 hours of going live. A new google analytics account should be created and accessible
5.2.9 Contact Form: A form building tool for a contact form that can be redirected to relevant client email address. The main contacts for the site should be redirected to the relevant businesses to respond. There will be no central responder from this site.
5.2.10 Social media feed/aggregator: Develop an integrated social media feed to pull in different identified social media channels
5.2.11 Site search: An intelligent search tool needs to be integrated into the site with the ability to record
5.2.12 Google maps: Can embed code to display location of events and businesses. Embedded content and ability for client to easily embed popular media items such as video.
5.2.13 XML Site map: Search engines can access XML site map for Search Engine Optimisation.
5.2.14 Customised 404 error message: Ability for client to change message as required. Custom 404 or equivalent plug-in recommended.
5.2.15 301 Redirects: Ability for old site pages to be mapped to new website pages to retain page rank value in search. Redirection plug-in recommended.
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5.2.16 Search Engine Optimisation (SEO): Ability to easily manage and modify page elements e.g. metatags, keywords, description, etc so each page has unique data for enhanced
5.2.17 Search engine optimisation. Note: If WP - Yoast SEO or equivalent plug-in to be installed.
5.2.18 PDF or print friendly pages: PDF Friendly plug-in to be installed or well-designed print friendly page template for all pages/posts across the site so when users want to print information about an attraction or event they get a print friendly fact sheet with all relevant information from page/post including readable map and directions.
5.2.19 WCAG 2.0 Compliant: The site should be developed with consideration of W3C web usability guidelines and standards to ensure the site does not restrict consumers from accessing content. A web accessibility check of the site must be undertaken during development stages to ensure that site has ahigh level of accessibility for people with disabilities and search engines.
5.2.20 Navigation Requirements 1. Pages Refer to attached draft site map for pages to be created by developer 2. Main and sub menu details Refer to attached draft site map for menus to be created by developer 3. Footer content Specific content to be included in footer: Social media feed/s Contact details Map of visitor centre location / community contacts
5.2.21 Training and testing requirements Training: Comprehensive training to be provided online or face-to-face to the project stakeholders that enables them to confidently use all features of site.
5.2.22 Cross browser testing: Evidence of cross browser testing to be provided before launch of live-site across all commonly used browsers including latest builds of Internet Explorer 10+, Chrome, Safari and Firefox on desktop and mobile devices.
5.2.23 Custom feature testing: Comprehensive testing of custom features e.g. contact forms and business directory needs to be shown.
5.2.24 Site speed testing: Ensure site is meeting industry standard page load times i.e. 4-8 seconds or less. Evidence of testing and results must be provided prior to launch.
5.3 Development of Integrated faculty System (YVU-IFS) Integrated faculty Portal for self-managed data management and generating the faculty reports. (Faculty, HOD and Admin Login Modules). a) Faculty Profile Page 15 of 56
b) Educational Qualifications c) Professional Qualifications d) Administrative Experience e) Research Projects f) Books Published g) Papers Published (National and International) h) Events Organized / Participated (National and International) i) Honours and Awards (National and International) j) Projects / Research Guidance Information. k) Consultancy Information l) Teaching Notes / materials update for Students.
5.4 Design and development of IQAC Portal (YVU - IQAC) Design and development of IQAC Portales per the requirement of IQAC Directorate / Cell. a) About IQAC b) Goals & Functions c) NACC Steering Committee d) IQAC Team e) Former IQAC Team f) NAAC Evaluation g) AQAR h) National Ranking i) Photos of NAAC Peer Team Visit j) Others k) Contact Us
Providing link/interface with the National Assessment and Accreditation Council (NAAC) Accreditation Management Software of Internal Quality Assurance Cell, Yogi Vemana University, Kadapa.
5.5 University Campus Student Enrolment System (YVU - SEAS) University Campus Student registration / enrolment application. (Student and Admin Modules): Needs to capture complete information of students along with their address and correspondence information. There are around 35-40 data pointes to be collected as per University requirement and An admin report generation and management application also needs to be developed.
5.6 Messaging System (YVU - MS) Communication / Information/Remainder through e-mail, PUSH Notifications and SMS to faculty/ Students: The Communication module should enable the University to send emails and / or SMS messages to faculty or students as and when needed. (The SMS Charges will be taken care by the University).
5.7 Fee Payment System (YVU - FPS) Automation of Fee Payment for the students of Affiliated Colleges using CDC Students Matriculation Portal: The fee needs to be calculated automatically based on the students admitted to the colleges in all the courses / sections which is approved by the CDC. Once the fee is paid online an SMS and
Page 16 of 56 email with payment receipt should be sent to the concerned college(s) along with the transaction details.
5.8 University Central Admission System (UCAS) – YVU-UCAS UCAS will be Interface between College Development Council and Controller of Examinations. All the UG and PG colleges affiliated to Yogi Vemana University, Kadapa shall login with college credentials into CDC Student’s Matriculation portal for the payment of matriculation fee. The above colleges shall upload students details in the portal and pay fee as explained in section 5.7. The students list uploaded in CDC Student’s Matriculation portal should be interface with the Controller of Examinations portal which is used for the payment of student’s examination fee.
The solution must constitute a Multi-Factor Authentication (MFA) to the University central Admission (UCAS) portal and encrypt the data-in-transit with AES-256 or equivalent certified algorithms.
5.9 University College, YSR Engineering College 5.9.1 Goals and Objectives The existing website needs to be redesigned and restructured for a positive user experience. The new website should incorporate all current website content and primary web services. The new website must be scalable so as to handle the addition of new sections, content and features. The new website must appeal to the various audience types.
The new website should support the following goals of visitors
1) Reflect a vibrant and world-class academic institution. 2) Engage all categories of visitors with relevant information to their queries 3) Be ‘Mobile First’ and ‘Responsive’ – a mobile experience that adapts to laptops 4) Follow Universal Design principles to maximise accessibility 5) Support smooth navigation 6) Provide an informative search of the website content to find experts, facilities, research groups, 7) laboratories, and industrial consultancy. 8) Promote user engagement and social sharing
The new website should support the following goals of website administrators
1) Provide for the quantitative tracking of visitor in interests determine directions for future 2) innovation and to build stronger and more lasting relationships with visitors. 3) The website and the content must be secure against intrusion 4) Adhere to best practices in the industry regarding design and development 5) Should provide for features to different stakeholders of the Institute to create, approve, and update content. 6) The CMS should be backward compatible with the CMS of the current Webportal.
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5.10 YVU Mobile Application (YVU-MA) The objective of the App Development is to ensure the following: 1) A Mobile application by YVU to involve all members 2) To set an example of a working mechanism where all the colleges of YVU are connected to other colleges with the administrative team able to communicate instantly with everyone 3) Providing easy, anywhere, and anytime access to all information 4) Enhancing the engagement levels of everyone within the system to ensure best productivity & growth of students 5) Providing the contact detail of the all-important authorities 6) To have a platform of interaction between all management, faculty and students 7) Ensure easy two-way communication process for all consultation 8) A grievance management portal to address all issues
5.11 Components: The project (YVU Mobile Application) will contain:
1) Android Application 2) IOS Application 3) Admin Panel
The broad components of the project are as follows:
1) Design and development of Mobile Application along with content management system within - maximum 1 (one) month. 2) Training & Execution of the system 3) Maintenance of the entire platform at all-times with Premium support system
5.12 Objectives YVU Mobile Application The objectives for the different stakeholders in YVU are as follows:
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5.12.1 For YVU Administration team: a) A dashboard view for VC, Rector & Registrar to track the entire activity within the system b) Handling the grievance management in a very efficient manner with required categories an engagement tool for all members with their updated profiles in the system c) A work reporting tool to collect periodic reports from concerned authorities d) Activity tracking of Principals in colleges regarding all communication e) E-services linking on the application f) Data-collection, surveys, registrations etc. Using custom forms g) Rolling out of all information pertaining to students & staff like results, job allocation, competitions, events, notices, schedule, result links h) Sharing of notes, previous exam papers and other academic material via app i) Designing a section with downloadable books, articles, publications etc. j) Handling open placements, seminars, sessions to be notified via app directly k) Collecting payments in non-fee matters like competitions etc. For 100% transparency l) A connected brand for all alumni of YVU, thereby providing a huge opportunity for growth, development of university and the members within the eco-system
5.12.2 For Teachers/ Principals: a) During the rectification interview, updating the profile to newer college/ any other change with the same UID number to ensure the previous credentials via forms b) A grievance management portal for every information, categorized specially for them c) Receiving important notices regarding vacancy, administrative changes etc. Instantly d) Profile update options for all faculty members e) By-passing owners in the system for a smooth & targeted communication with YVU
5.12.3 For students: a) A grievance management portal for every information, categorized specially for them b) E-services linking for forms, results, fees, registrations etc. On a single click c) Training & placement notifications through university d) Live projects/ internships/ competitions etc. With open forms and registration links e) Availability or academic resources like notes, books, examination papers on the app f) Submitting accolades/ achievements by students, worth notifying via forms for acknowledgement g) The infrastructure and the facilities provided by colleges can be brought into light via student surveys, feedback forms etc.
5.12.4 Admin Panel The agency should provide CMS one stop solution for managing the content of the app. All the app features can be very easily edited and customized any time to fit your requirements.
These are the sample use-cases and many more similar uses shall be explored & implemented with time 5.12.5 YVU Mobile App & CMS Features Platform would have the following facilities a) Message section to send/ receive push notifications with targeted user-groups b) Notifications shall also contain attachments like links, images, pdf, ppts, word, excel etc. Along with in-app sections and payment links Page 19 of 56
c) Information repository and control system to categorize information d) The information repository should have module to showcase targeted information e) Custom forms data filing and reporting f) Offline first functionality in forms g) Easy data download options in all submissions h) Reporting/ ticketing Module with categorizations possible i) A tool to change statuses of reports received and update app users about the same j) Images & Geo-tagging functionality in reports k) Customization of user-profiles as per our internal organizational structure l) Online services linking m) Payment module to collect payments (optional)
5.13 User Interfaces Web/Mobile) 1. Vice-Chancellor 2. Rector 3. Registrar 4. Principal of University College 5. Principal of Engineering College 6. Chief Warden of Hostels 7. Internal Quality Assurance Cell 8. Research & Development 9. Research Facilities 10. College Development Council 11. Controller of Examinations 12. Directorate of Admissions 13. Directorate of Continuing & Distance Education 14. Academic Affairs 15. Student Welfare 16. Foreign Affairs & Alumni Cell 17. NSS Cell 18. Public Relation Cell 19. Skill Development Centre & Incubation Cell 20. Industrial relations & Placement Cell 21. Engineering Section 22. National Events Celebration Cell 23. University Sports & Cultural Events 24. Workshops, Conferences and other events 25. Anti-Ragging Cell 26. Dr. A.P.J. Abdul Kalam Central Library 27. C.P. Brown Research Centre for Languages 28. IT & Networking Cell 29. Principal’s Constituent Colleges 30. Principal’s Affiliated Colleges
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5.14 User Roles
Sl# User Type Role a) Vice Chancellor Office View All b) Rector Office View All c) Registrar Office Can Push Notifications All d) Directorates (8) Can Push Notifications- Only Directorate e) Constituent College Principal Can Push Notifications - Only College f) Dean College Development Council Can Push Notifications – To all the affiliated colleges g) Affiliated Colleges Principals Can Push Notifications Only College h) Students/Patents View Only i) Support Admin Will verify and publish Notifications
5.15 Timelines To execute this project and go live, Vender Must Complete With In 5 - 6 Weeks.
5.16 Warranty Vender must provide a 60 days warranty period from the day the app is submitted to app store in which Vender fix all the bugs which are with the mentioned project scope any feature addition/removal or other work will be no charges.
5.17 Project Costing & Maintenance Vender needs provide Fixed Cost for the Mobile Application Development and maintenance and the selected Vender must provide maintenance for five years.
6 Technical specifications of YVU Web Poral a) Compatibility: The website design must be cross-browser and cross-OS compatible up to the most recent browser / OS versions. Support for three platforms: Desktop/Tablet or Notebook and Mobile form factors will be required. b) The WCMS software shall be able to include plug-ins or modules that can be easily installed to extend the site's functionality. c) WCMS system should support user Groups, allowing the administrator to control how registered users interact with the site. A page on the site can be restricted to one or more groups. d) The WCMS site shall be able to create microsites/web portals within a main site as well. e) Admin section must be protected by username and password with the help of proper security mechanism. At database level password should be stored in encrypted format. After consecutive wrong attempts the password should be sent to administrator through email. f) The Bidder will provide an operational guarantee on the WCMS designed and also provide support for at least 5 year after the launch of our website so that modification can be made by vendor, if University finds that website is not fulfilling our needs or if further improvements are required. All troubleshooting required would be the responsibility of the Bidder.
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g) Each link created by admin should specify the title of page and admin should have provision for entering date by which the link may expire. The default shall never expire. h) Dynamic News/Events/Notification Management System: Facility to manage Departmental News/Events/Notification through an administrative control panel. Administrator can upload pictures to their events. Also, can add Caption to the pictures, facility to search news via a strong search engine, Facility to manage news/event write-up/contents by multiple users from anywhere through browser based administrative module using a WYSIWYG editor i) Dynamic Photo gallery/Video Management System: Facility to manage photo gallery via an administrative control panel, facility to create photo gallery category dynamically. I.e. Add/edit/delete photo gallery categories, facility to upload new pictures to these categories along with caption, facility to manage pictures and caption. j) Database Management – Ability to create new database and user interface to display dynamic content from the database. k) Menu Management – Ability to add, move, delete, modify menus on the site. l) Faster download of pages. m) Design should allow changing the interface templates for fresh new look as and when required. n) The website should allow for creation or linking new pages for different Schools, departments, library etc if needed. o) The website should provide login facility to the faculty on his/her page for updating and managing own profile and publications and other details.
6.1 Linkages 1) The website/ portal shall have a direct mailing facility where mails could be sent to different contact persons. 2) The website/ portal should allow for creation of/linking to new websites for different Centres within the Campus etc. 3) The portal should support Web 2.0 (any advanced/ latest) based tools such as RSS feeds, Blogs, Chats, Podcasts & Social media such as U-Tube, LinkedIn, Face book, Twitter etc. 4) The website should incorporate necessary security features against hacking and defacement. 5) The website should have a portal to manage the e-resources, e-journals and e-books subscribed by the institute. 6) The portal should comply fully with the guidelines issued from time to time by the Government of India for the development of the new website.
6.2 User friendly systems 1. The website/ portal shall have features that are disabled-friendly and should allow for features such as enhancement of font size. The web site must be designed with a balance of text and graphics such that each page loads in a seconds or less on the average computer.
2. Site must be compatible with Mozilla Firefox, Google Chrome, Internet Explorer and Netscape Navigator & other web browsers. Web site must not require plug-ins as a default. The technologies to be used for its development and maintenance should be easily available and cost effective. Website must be built in accordance with the latest Web Content Accessibility Guidelines, provided by the W3C.
3. Provide search capabilities using key words or phrasing that will identify content from within the site. The website would also have a search engine with index-based search options.
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6.3 Security: The vendor should provide for the following security features: a) Tools for control and monitoring Website security b) Protection against defacement, hacking c) Design should incorporate security features to protect the site from Session Hijacking, Sql injection, Cross scripting, Denial of Service etc.
6.4 Disaster Recovery Plan: A detailed DRP for the Website services should be submitted as a part of the proposal. 6.4.1 Maintenance of the Website and De-bugging: Vendor must do the maintenance of the Website for a period of three year from the date of Commissioning of the website, which will include de-bugging of the website on their own as well as when reported. This maintenance will be considered part of the implementation process. 6.5 Training: Extensive training should be undertaken for ICT team at YVU to handle web content related to WCMS.
6.6 Documentation: Complete documentation on the WCMS web site- User Manual and Technical Manual must be provided (Digital Copy).
6.7 Technology: The website/ portal should be based on MEAN (MongoDB, Express.js, Angular, and Node.js) open- source JavaScript software stack, FLUTTER, jQuery, FIREBASE MySQL, AdobeXD, REST, JSON, CSV, HTML, XML, CSS, JavaScript, GO and Web 2.0 based CMS like WordPress, etc. For any add on features, open source tools (or) educational s/w may be predominately used.
6.7.1 Development Methodology The development methodology should follow an interactive-prototype approach especially in the initial start-up and design phase.
6.7.2 YVU Website and Application Hosting The Service Provider (SP) shall host the website on the cloud services of a reputed third-party providing hosting services in line with the existing provisions. However, it may be ensured that the party is competent enough to safeguard YVU Website/ portal and provide robust security to maintain the site integrity and confidentiality. The other features which YVU would prefer to have in the host ISP are:
1) Unlimited hosting (Bandwidth + Storage) 2) Email, Auto responders, POP3, Mail Forwarding 3) Putty, FTP, PHP, Perl, SSI, .htaccess, SSH, MySql, Cron 4) Data Transfer (Traffic/Bandwidth) 5) Multiple Domain Hosting and Subdomains 6) Web Server and Operating System like MAC, Windows, and Linux 7) Easy site builder 8) Scalability
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9) Multiple servers to ensure that you and your site are protected 10) The site shall be highly reliable with at least 99.5% service up time. 11) The Site shall provide their services for at least 5 (three) years and renewable to another 1 year. 12) Adequate provisions for Disaster Recovery facilities 13) Ensure that security measures are regularly installed in the software and provide proactive defence against malware and other cyber crimes 14) Provides Secure Sockets Layer (SSL) encryption during payment transaction and user login. 15) Pro-actively monitor and maintain services to maximum server performance and up time. 16) Provide clear and proper billing. 17) Safeguard privacy by not sharing, renting, or selling its information. 18) Promptly inform the Institute about any changes to the T&C and/or their plan. 19) YVU reserves the right to host the Portal or any other 20) In such a case, the vendor will be required to provide all other services as mentioned in this 21) Document on the server as chosen by YVU. 22) The source code of the Website/portal should be handed over to the Institute.
6.8 Important guidelines 1. The vendor must share source code of the website with YVU. 2. All material/product and related codes would be property of YVU, and vendor would have no claim over the same in future. 3. All content should be stored and kept confidential and vendor should not reuse/ replicate/ transfer the same to anyone else. 4. The vendor should provide all admin/ user manuals
6.9 Design and layout The website should have an elegant design with suitable white/ blue/pastel background, light colours, a neat, uncluttered look and a user-friendly, easy-to-navigate layout, an ideal design layout that an education friendly resource site. Some of the chosen websites which are similar to the ‘look & feel’ as required by the Institute are listed below, to indicate the kind of layout that seeks for its own website includes:
a) University of California – Berkley https://www.berkeley.edu/ b) Stanford University - https://www.stanford.edu/ c) California University of Technology - http://www.caltech.edu/ d) Carnegie Melon University - https://www.cmu.edu/ e) Georgia Tech - https://www.gatech.edu/ f) Massachusetts Institute of Technology - http://www.mit.edu/
7 Annual maintenance & management The Scope of Annual Maintenance & Management will cover regular updating of contents in the above modules/ sub-modules, applications & security feature, backups, DR etc. In order to undertake the above, the firm has to engage qualified and experienced resource persons and available as per YVU’s requirements initially for five year and likely to extended up to one more year basis subject to satisfactory performance.
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8 Pre-qualification criteria
1) The VENDOR organization must have been in the web design and development business for last 3 years from the date of closing of this tender (relevant documentary proof of previous projects executed/agreement copies pertaining to the last three years work etc. Should be submitted)
2) At least 3 projects of similar size, and functionality must have been successfully carried out. Here size defines the amount of data maintained by the portal. This can be defined as a combination of the following two: a) By the number of webpages indexed by search engines with an extensive web usage b) The number of distinct data items available in the content repository of the CMS
3) At least one of the projects executed must involve the design and deployment of a web portal using a content management system like WordPress. Description of such design project of a Webportal containing the content architecture and the visual layout of the portal should be submitted (A link to the specific web-portals along with a mention of the CMS used in that Webportal and Mobile application technologies should also be submitted as proof).
4) Profile of major client’s projects handled in the past 3 years supported by necessary documentation and links to the web portals should be submitted.
5) Performance report issued by the client in respect of completed works mentioned in sl.no. 3 of vendor eligibility criteria should be attached.
6) The Bidder should be registered in India and should be a 100% subsidiary of the parent company, if applicable. Necessary proof to be attached.
8.1 Number of Bids and their Submission The bidders should submit the bids in two bid system as detailed below: -
8.1.1 Bid I - Technical Bid a) The bidder should go through the scope of work given in the tender document, understand the requirement of YVU and submit their technical bid covering the following details as given in Annexure-I.
b) Description of your Understanding of the Scope of Work, your vision for the project and other relevant information.
c) Justification for the choice of the CMS and the benefits that the CMS brings to YVU in terms of quality of user experience, quality of system administration, the security of the portal and the backward compatibility with the CMS of the current portal
d) Detailed description of the Webportal design using the appropriate CMS.
e) Detailed description of the installation and configuration information of the CMS and their relevance with respect to the functional requirements.
f) Overall implementation process for the YVU website, Project stages, milestones and benchmarks, and process for post-launch support and service
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g) Background of the organization submitting the proposal, including the profiles of the top management.
h) A note justifying the suitability of the vendor for this project, including a summary of the project development approach for this project may be submitted.
i) Proposed Design/Development/ Support Team and their qualifications and experience
j) A Power Point presentation covering all the aspect of technical bid should be presented to the Tender Committee. The date and venue for technical presentation will be intimated to the vendors at a later date.
8.1.2 Bid II - Financial Bid The Financial Bid should be submitted in a separate cover as per the proforma given in Annexure- II. The Quoted price should be inclusive of all cost and statutory levies
All the above three individual bid covers should be placed in one big cover and sealed with the superscription on the left hand side TENDER FOR “Tender for Redesign, Development & Maintenance of Website and Mobile Application of Yogi Vemana University (YVU), Kadapa” due on 10/12/2020 at 3.00 p.m.
8.2 Evaluation of Bids Bid evaluation will take place in two stages.
8.2.1 Stage I: Technical Bid Opening of Qualified Vendors The technical bid of vendors who have qualified the Pre-Qualification Bid will be evaluated as per the technical submission made in the technical bid and also based on the technical presentation made to the Tender Committee. The technical submission and technical presentation together are considered for technical bid evaluation. The technical bid will be evaluated for 100 marks and the bidder should score minimum 50 marks out of 100 to qualify the technical bid. The bidders who have scored less than 50 marks will be rejected. The technical bid of bidders who have scored 50 and more alone will be qualified for opening of price bid.
8.2.2 Stage II: Price Bid Price Bid with the lowest quoted amount (L1) will be assigned a financial score of 100 and other bids will be assigned scores that are inversely proportional to their quoted amount
8.3 Selection of vendor and Award of Work The successful VENDOR will be selected based on an assessment of skills, experience, and understanding/analysis of the project scope and cost (QCBS).
The total score, both technical and financial, shall be obtained by weighing the technical and financial scores and adding them up. The calculation for arriving at the total combined score (Technical and Financial score) is given below.
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Marks obtained by a Bidder for the technical bid = M Amount quoted by the lowest bidder = L1 Amount quoted by a Bidder = L Marks for Financial proposal of the bidder = (L1/L)×100 = F Combined technical and financial score (H) of the bidder = M×0.7+ F×0.3 = H The combined technical and financial scores of all the bidders will be calculated as above and the bidder who secures the highest combined score (H1) will be selected as the successful contractor.
8.4 Deviations: Any deviations in terms of payment terms, delivery period, warranty etc should be mentioned clearly with suitable justification by the vendor in a separate sheet under the heading ‘Deviations’. This sheet should be included in the technical proposal. If no deviations are mentioned, then it will be assumed that the vendor has accepted entirety as mentioned in the tender document and is bound to deliver the same.
9 Evaluation of technical bid and proof of concept a) The applicants may be asked to present 2 or 3 options of design templates (not a final) for the YVU website in presence of Website Committee basis their understanding of the tender document. b) The presentation will be followed by a 10-15-minute discussion. c) The technical bid will be evaluated out of 100 Marks on the basis of 3 criteria:
9.1 Understanding and Compliance with requirements and scalability (maximum 20 Marks) The proposal should address each work area in sufficient detail to demonstrate a clear understanding of the statement of objectives/ work, including operations and maintenance. The bidder should provide evidence of sufficient planning to show that work will be accomplished as required and on schedule, utilizing all available resources. Specifically, the proposal from the bidder will be evaluated on whether it addresses each requirement and goal set forth in the scope of work in the RFP document.
9.2 Design templates and Proof of Concept (POC) (maximum 50 Marks) The design templates presented by the bidder POC should demonstrate compliance with all the mandatory requirements mentioned in the RFP and also demonstrate extra capabilities. During the POC presentation, 1 IT/ Web design expert from the firm should be present to answer technical queries and to demonstrate the capabilities of the firm to deliver the assignment.
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9.3 Experience and Ease of Management (maximum 30 Marks) The firm will be expected to provide details their past-experience in specific contracts of this nature/ type/ complexity. They will also be asked to provide information on performance in these contracts, and present testimonials from previous or existing clients. They will be asked to furnish details of key personnel, both supervisory and technical. Resumes of personnel must include education, experience, background, accomplishments, and other pertinent information.
9.4 Earnest Money Deposit (EMD) EMD of Rs. 10,000.00 only should be given by way of demand draft / pay order/ bankers cheque of a Nationalized Bank or Scheduled Bank drawn in favour of the Principal, Regional Institute of Education, payable at Mysuru. Tenders submitted without EMD will not be considered. The EMD of unsuccessful firms will be released after the award of the tender. 10 Copyrights and trademarks The source code, text, design, trademarks, photos and graphics in editable mode, or other artwork furnished in designing of the new website shall be owned by YOGI VEMANA UNIVERSITY (YVU), KADAPA. upon completion of the successful implementation of website by bidder. 11 Payment and delivery terms 1) The work shall be completed in 12 weeks from the date of issue of work order. 2) The successful Bidder/ firm shall make a presentation after first two weeks from issue of work order and thereafter a weekly presentation of completed pages. 3) The firm shall obtain approval of each page by the duly constituted committee during the designing work in progress. 4) TDS shall be recovered as per the rules in force. 5) YVU shall reserve the right to recover any dues payable to the Institute from the EMD or any other dues payable to the successful bidders. 6) Subsequent support of further years not more than 2 year at time after implementation and acceptance shall be rendered as per charges mentioned in the financial bid. 11.1 Payment Terms a) Upon signing the contract : 10% of total project cost agreed mutually b) Upon approval & acceptance : 25% of total project cost of the design c) Website testing at B-version : 25% of total project cost d) Balance upon completion & Launch of Website (Go Live) : 40% of total project cost 12 Force majeure Notwithstanding the provisions of this contract, the bidder/ firm shall not be liable for forfeiture of its EMD or termination for default, if and to the extent that, it’s delay in performance or other failure to perform its obligations under the contract is the result of an event of force majeure. If a force Majeure situation arises, the firm shall promptly notify the YVU in writing of such conditions and the cause thereof. Page 28 of 56
Unless otherwise directed by YOGI VEMANA UNIVERSITY (YVU), KADAPA in writing, the firm shall continue to perform its obligations under the contract as for as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event.
13 Service Level Agreement (SLA):
The aim of this agreement is to provide a basis for close co-operation between YVU and the Successful Bidder, for services to be provided to YVU, thereby ensuring that timely and efficient support services are available to YVU and its end-users. The objectives of this agreement are detailed below in Section 5.2.
This agreement is contingent upon each party knowing and fulfilling their responsibilities and generating an environment conducive to the achievement and maintenance of targeted service levels
13.1 Service Level Definition: Depending on the criticality and severity of calls, service levels are defined as follows:
Severity Level Severity Definition Type S1 Critical A problem that affects entire YVU or >= 80% of the users Problems of the YVU e.g. Non availability of application/Services, Database down etc. A problem which effects more than one department’s work. A problem by Member Institution in accessing application. S2 Major A problem that affects a particular department / section. Problems S3 Moderate A problem that affects a typical user group e.g. Non Problems availability/failure of any module etc. S4 Minor A problem that affects a typical user. Problem
13.2 Service Level Target:
Following table defines Service Level Targets for Response and Resolution time
Severity Response Resolution Calculation Level Time Time Window S1 60 min 90 min S2 90 min 120 min S3 120 min 180min Monthly S4 60 min 90 min
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13.3 Service Level Compliance:
The Service Provider needs to ensure following compliance level for each of the Service Levels.
Security Level Required Compliance Level Response Time Resolution Time S1 97% 98% S2 96% 97% S3 94% 96% S4 94% 96%
13.4 Measurement Metrics
Actual Response and Resolution time will be measured as follows:
Calls/emails attended within stipulated response time Response time (%) = ------X 100 Total number of call received in the month
Calls/ emails closed within stipulated resolution time Resolution time (%) = ------X 100 Total number of calls received in the month
14 General Terms and Conditions
14.1 YVU’s right to terminate the bid process YVU reserves the right to accept any bid, and to cancel/abort the tender process and reject all bids at any time prior to award of Contract, without thereby incurring any liability to the affected agency or agencies, or any obligation to inform the affected agency of the grounds for YVUs action.
14.2 Obligations of the selected agency The Agency selected for Developing / Designing of Website of YVU shall perform the services and carry out its obligations under the Contract with due diligence and efficiency, in accordance with generally accepted techniques and practices used in the industry and with professional website development standards recognized by national / international professional bodies. The Agency shall always act, in respect of any matter relating to this Contract, as faithful advisors to YVU and shall, at all times, support and safeguard YVU legitimate interests in any dealings with third parties.
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14.3 Penalties Performance of Services shall be made by the selected Agency in accordance with the time schedule specified by YVU in its work order assignment. An un-excused delay by the selected agency in the performance of its obligations under the contract shall render the selected agency liable for a deduction at the rate of 0.5% of the total amount of contract per week of delay subject to a maximum of 5% of the value of the contract which will be recovered from the pending bills. A Committee would be set up by the YVU to assess the quality of the website created. YVU may order the agency to conduct re-designing of the database or the webpages at the Agency’s cost, if the feedback obtained from Committee is not satisfactory.
14.4 Outsourcing of Developing / Designing of Website of YVU The selected agency shall not outsource the Developing / Designing of Website assignment to any other agency except their direct franchisees under any circumstances. The agency has to declare their franchisees / consortium partners, if any, along with their registered business names, modules they will undertake, and the infrastructure provided by them. YVU will not accept such proposal other than the authorized franchisees declared at the time of submission of the Tender. The agency should also declare the consortium partners for customization of web-based system application at the time of submission of the Tender.
14.5 Replacement of Staff In the event of the staff proposed along with this bid are not available at a later date due to reasons beyond the control of the agency, the agency shall ensure that the staff chosen for replacement shall be of similar experience proposed in this bid. In the event of the agency utilizing the services of unskilled staff, YVU reserves the right to suspend payments for such developing / Redesigning of Website work.
14.6 Indemnity The selected agency shall indemnify the YVU against all claims of loss of data, loss of documents or damages to the files arising from the handling / updating by the agency.
14.7 Special Terms & Conditions a) The bidders are required to quote their lowest rates for Developing / Designing of Website of YVU. The rates so quoted should be all inclusive (cost of hardware/software/manpower etc.).
b) The bidders qualifying the eligibility criteria will be required to give a live demonstration of the work. If the bidder is already doing the Developing/Redesigning of Website work in any Government department or in any reputed private firm, name, address and telephone number of the same may be mentioned.
c) The successful bidder shall compile and make an instruction manual for Developing / Redesigning of Website of YVU and the same shall be provided to the YVU for use of its staff for carrying out the use, administration, updating, information etc.
d) The bidder shall have to arrange its own staff. The YVU would neither bear any expenses nor accept responsibility for the same and there would be no relationship between the YVU and the staff of the bidder in any manner. The YVU reserves the right to deny entry to any staff member of the bidder, if so deemed appropriate by it.
Page 31 of 56 e) The successful bidder shall not depute any such person in YVU who is party to litigation against YVU. No person engaged by the bidder shall claim any right of employment – contractual or otherwise -with the YVU. The YVU will not be answerable for the terms and conditions of employment of the staff engaged by the bidder. The bidder will ensure that the staff engaged is disciplined and maintains full decorum at the YVU. f) The YVU will provide the documents, pictures etc. as required to be placed on the website, to the authorized representative of the bidder on day to day basis under proper receipt. It will be responsibility of the bidder to return the documents to YVU staff under acknowledgment in the same shape and condition in which it was taken. The bidder will ensure that the documents/files handed over to it are kept in proper condition and no document is soiled/lost/misplaced/damaged or altered. g) The bidder after successfully storing the website created on its own computer shall transfer the same on the computer/ server to be provided by the YVU along with the documentation, technical and user manual. However, the Bidder shall be fully responsible for the proper functioning of the website for a minimum period of three years after completion of his work. h) Complete secrecy and confidentiality is required to be maintained by the bidder and his employees. The bidder must customize the system application and supply to YVU along with the source code. The bidder must develop / customize the system software application specific to YVU needs. The YVU will have copyright on the product, format, concept layout and design. The YVU will have exclusive rights to use it anywhere, in any manner. i) Time is the essence of the contract and the Bidder shall adhere to the time schedule and deadline as prescribed by the YVU for execution of the work. On the completion of the work, the bidder shall hand over the database to this University which shall become the property of YVU for all intents and purposes. j) Licensed copy of the application software and database design as may be developed by the bidder or its employees for and during execution of the work shall vest in YVU and the bidder shall execute necessary documents for the same and also get an assignment from its employees, in favour of YVU. k) The database created by the bidder shall be retrievable by the user. Necessary training for the retrieval of the database, storing, organizing and retrieval is to be imparted to the staff of the University. l) The YVU, in its discretion, reserves the right to reject or accept any or all the tenders partly or completely at any time without assigning any reason thereof. m) The bidders should allocate single point of contact who can provide support during the development and implementation stage. For an identified number of months/year, the firm shall depute a dedicated resource within YVU for up-gradation, maintenance and development of the website. n) The bidders shall not utilize or publicize or disclose or part with any statistic, data or information collected with assignment/ contract without the express written consent of YOGI VEMANA UNIVERSITY (YVU), KADAPA. o) The tenderer’s rate should remain valid for a period of 3 months from the date of opening of tenders p) Priority will be given to those tenderers’ who qualifies the Technical requirements. Page 32 of 56 q) Minimum warranty/ guarantee should be given for the services to be provided which should not be less than one year. r) EMD of Rs. 10,000.00 only should be given by way of demand draft / pay order/ bankers cheque of a Nationalized Bank or Scheduled Bank drawn in favour of the YOGI VEMANA UNIVERSITY KADAPA, payable at KADAPA. s) Tender submitted without EMD will not be considered t) The EMD of unsuccessful firms will be released after the award of the tender. u) The Principal, YVU reserves the right to accept or reject any or all the tenders without assigning any reason thereof. v) All disputes relating to this tender shall be reference to sole arbitrator to be appointed by the Registrar, whose decision will be binding on both the parties. w) All disputes arising out of this tender shall be subject to the jurisdiction of courts of Andhra Pradesh (AP). x) Tenders without acceptance of the terms and conditions stipulated above are liable to be rejected.
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TECHNICAL BID FORMAT REDESIGN, DEVELOPMENT, HOSTING AND MAINTENANCE OF INTEGRATED WEBSITE AND YVU MOBILE APPLICATION
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15 ANNEXURE I : TECHNICAL BID FORMAT
15.1 PART – I: Details of the Bidder
S.No Particulars Details Attachments (if any) 1 Name of the Firm 2 Registered Office Details Telephone No: Fax No: E-Mail: Website: 3 Correspondence Address: 4 Details of the Contact Person (name, designation, address, contact no :) 5 Year & place of establishment of the company/Firm/Institute 6 GST No 7 PAN No 8 Address for Communication 9 Company Name & Existence (Year of Registration) 10 Name of Registration Authority 11 Date of Registration 12 Place of Registration
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15.2 PART – II - Vendor Eligibility Criteria
Sl.No. Vendor Eligibility Criteria Compliance Remarks, If any (Yes/No) 1 Description of your Understanding of the Scope of Yes/No Document submission Work, your vision for the project and other relevant information
2 Justification for the choice of the CMS and the Yes/No Document submission benefits that the CMS brings to YVU in terms of quality of user experience, quality of system administration, the security of the portal and the backward compatibility with the CMS of the current portal 3 Detailed description of the Webportal design using Yes/No Document submission the appropriate CMS 4 Detailed description of the installation and Yes/No Document submission configuration information of the CMS and their relevance with respect to the functional requirements 5 Overall implementation process for the YVU Yes/No Document submission website, Project stages, milestones and benchmarks, and process for post-launch support and service. 6 Background of the organization submitting the Yes/No Document submission proposal, including the profiles of the top management. 7 A note justifying the suitability of the vendor for Yes/No Document submission this project, including a summary of the project development approach for this project may be submitted. 8 The bidder should have architected / implemented / Yes/No Proof of same to be maintained large- scale university project, using – attached Web 2.0 based CMS like WordPress and one or two projects should be under maintenance /Technical support to large college community during three years. The bidder must have experience in MEAN(MongoDB, Express.js, AngularJS (or Angular), and Node.js) open-source JavaScript software stack, FLUTTER as Mobile Development Framework, jQuery, FIREBASE, HASURA, GRAPHQL, NestJS, PostgreSQL MySQL, AdobeXD, REST, JSON, CSV, HTML, XML, CSS, JavaScript, GO, etc for YVU Mobile Application. 9 The bidder should have experience in Multi-Factor Yes/No Proof of same to be Authentication (MFA) and AES-256 or equivalent attached certified algorithms 10 The company should have in depth knowledge and Proof of same to be experience in AICTE/APSCHE Norms for the attached Establishment of New Technical Institutions and existing institutions and having experience in implementation of such ICT applications. 11 The firm should have never been blacklisted / Yes/No Proof of same to be barred / attached Page 36 of 56
Disqualified by any regulator/statutory body. 12 Proposed Design / Development / Support Team Yes/No Document submission and their qualifications and experience. 13 A PowerPoint presentation covering all the aspect Yes/No ppt Document submission of technical bid should be presented to the Tender Committee. The date and venue for technical presentation will be intimated to the vendors at a later date
Signature of tenderer along with Seal of the company with date
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FINANCIAL BID FORMAT REDESIGN, DEVELOPMENT, HOSTING AND MAINTENANCE OF INTEGRATED WEBSITE AND YVU MOBILE APPLICATION
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16 ANNEXURE II - FINANCIAL BID FORMAT
REDESIGN, DEVELOPMENT, HOSTING AND MAINTENANCE OF INTEGRATED WEBSITE AND YVU MOBILE APPLICATION
16.1 PART – A ONE TIME DESIGN & DEVELOPMENT CHARGES
SL# ITEM DESCRIPTION ITEM CODE UNITE AMOUNT IN PRICE INR 1. Vice-Chancellor – YVU-MP-VC vc.yvu.edu.in 2. Rector – YVU-MP-RECTOR rector.yvu.edu.in 3. Registrar – YVU-MP- registrar.yvu.edu.in REGISTRAR 4. Principal of University College – YVU-MP-PUC puc.yvu.edu.in 5. Principal of Engineering College – YVU-MP-PEC pec.yvu.edu.in 6. Chief Warden of Hostels – YVU-MP- cwh.yvu.edu.in HOSTELS 7. Internal Quality Assurance Cell - YVU-MP-IQAC iqac.yvu.edu.in 8. Research & Development – YVU-MP-RD rd.yvu.edu.in 9. Research Facilities – YVU-MP-RF rf.yvu.edu.in 10. College Development Council - YVU-MP-CDC cdc.yvu.edu.in 11. Controller of Examinations – YVU-MP-CE ce.yvu.edu.in 12. Directorate of Admissions – YVU-MP-DOA doa.yvu.edu.in 13. Directorate of Continuing & Distance YVU-MP-DE Education – dcde.yvu.edu.in 14. Academic Affairs - YVU-MP- aa.yvu.edu.in ACADEMICS 15. Student Welfare – YVU-MP-SW sw.yvu.edu.in 16. Foreign Affairs & Alumni Cell – YVU-MP-ALUMNI alumni.yvu.edu.in 17. NSS Cell - nss.yvu.edu.in YVU-MP-NSS 18. Public Relation Cell – YVU-MP-PRO pro.yvu.edu.in 19. Skill Development Centre & Incubation Cell YVU-MP-SDC – sdc.yvu.edu.in 20. Industrial relations & Placement Cell - YVU-MP- placements.yvu.edu.in PLACEMENTS 21. Engineering Section – YVU-MP-YSR ysr.yvu.edu.in 22. National Events Celebration Cell – YVU-MP-NE Page 39 of 56
nec.yvu.edu.in 23. University Sports &Cultural - YVU-MP-SPORTS sports.yvu.edu.in Events 24. Workshops, Conferences and other events - YVU-MP- conferences.yvu.edu.in CONFERENCES 25. Anti-Ragging Cell - arc.yvu.edu.in YVU-MP-ARC 26. Dr. A.P.J. Abdul Kalam Central Library - YVU-MP-APJCL apjcl.yvu.edu.in 27. C.P. Brown Research Centre for Languages YVU-MP- - cpbrown.yvu.edu.in CPBROWN 28. IT & Networking Cell – YVU-MP-IT itcell.yvu.edu.in Sub-Total SGST CGST Part A - Total In-Words:
16.2 PART – B ONE TIME DESIGN & DEVELOPMENT CHARGES
SL# ITEM DESCRIPTION ITEM CODE UNITE AMOUNT PRICE IN INR 1 Development of Integrated faculty System YVU-IFS 2 Design and development of IQAC Portal YVU - IQAC 3 University Campus Student Enrolment System YVU - SEAS 4 Messaging System YVU - MS 5 Fee Payment System YVU - FPS 6 University central Admission System YVU - CAS 7 www.yvuresults.edu.in YVU-RESULTS University results application 8 University College, YSR Engineering College YVU - YSR Sub-Total SGST CGST Part B - Total In-Words:
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16.3 PART – C ONE TIME DESIGN & DEVELOPMENT CHARGES
SL# ITEM DESCRIPTION ITEM CODE UNITE AMOUNT PRICE IN INR 1 Development, Installation of YVU Mobile YVU-MA App for public as per scope of work for YVU with maintenance& Admin Panel Sub-Total SGST CGST Part C -Total In-Words:
16.4 PART – D DOMAIN NAME(S) REGISTRATION / SSL CERTIFICATES AND ONE TIME SETUP CHARGES (IF ANY)
SL# ITEM DESCRIPTION UNITE PRICE AMOUNT IN INR 1 yvu.edu.in or yvu.edu.in or any name decided by YVU based on availability with ERNET India. 2 www.yvuresults.edu.in 3 www.yvuMapp.in 4 SSL certificate (s) as needed 5 6 7 8 Sub-Total SGST CGST Part D - Total In-Words:
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16.5 CONSOLIDATE STATEMENT (Part A+B+C+D)
CONSOLIDATE STATEMENT FOR ONE TIME DESIGN & DEVELOPMENT SETUP CHARGES INCLUDING GST
Sl# ITEM AMOUNT IN INR PART – A PART – B PART – C PART – D Total A+B+C+D In-Words:
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17 ANNUAL MAINTENANCE & TECHNICAL SUPPORT CHARGES - (Five (5) years)
17.1 1st Year – 2021-2022
SL# ITEM DESCRIPTION PRICE/MONTH QUANTITY AMOUNT IN INR 1 PART – A www.yvu.edu.in 12 University web portal & sub domains (28) 2 PART – B 12 Development of Integrated faculty System 3 PART – B 12 Design and development of IQAC Portal 4 PART – B 12 University Campus Student Enrolment System 5 PART – B 12 Messaging System 6 PART – B 12 Fee Payment System 7 PART – B 12 University central Admission System 8 PART – C 12 Development, Installation of YVU Mobile App for public as per scope of work for YVU with maintenance & Admin Panel 9 www.yvuresults.ac.in 12 University results application 10 University College, YSR Engineering 12 College
Sub-Total SGST CGST Total for 1st Year – 2021-2022 In-Words:-
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17.2 2nd Year– 2022-2023
SL# ITEM DESCRIPTION PRICE/MONTH QUANTITY AMOUNT IN INR 1 PART – A 12 www.yvu.edu.in University web portal & sub domains (28) 2 PART – B 12 Development of Integrated faculty System 3 PART – B 12 Design and development of IQAC Portal 4 PART – B 12 University Campus Student Enrolment System 5 PART – B 12 Messaging System 6 PART – B 12 Fee Payment System 7 PART – B 12 University central Admission System 8 PART – C 12 Development, Installation of YVU Mobile App for public as per scope of work for YVU with maintenance & Admin Panel 9 www.yvuresults.edu.in 12 University results application 10 University College, YSR Engineering 12 College Sub-Total SGST CGST Total for 2ndYear – 2022-2023 In-Words:-
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17.3 3rd Year– 2023-2024
SL# ITEM DESCRIPTION PRICE/MONTH QUANTITY AMOUNT IN INR 1 PART – A 12 www.yvu.edu.in University web portal & sub domains (16) 2 PART – B 12 Development of Integrated faculty System 3 PART – B 12 Design and development of IQAC Portal 4 PART – B 12 University Campus Student Enrolment System 5 PART – B 12 Messaging System 6 PART – B 12 Fee Payment System 7 PART – B 12 University central Admission System 8 PART – C 12 Development, Installation of YVU Mobile App for public as per scope of work for YVU with maintenance & Admin Panel 9 www.yvuresults.edu.in 12 University results application 10 University College, YSR Engineering 12 College Sub-Total SGST CGST Total for 3rdYear – 2023-2024 In-Words:-
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17.4 4th Year – 2024-2025
SL# ITEM DESCRIPTION PRICE/MONTH QUANTITY AMOUNT IN INR 1 PART – A 12 www.yvu.edu.in University web portal & sub domains (28) 2 PART – B 12 Development of Integrated faculty System 3 PART – B 12 Design and development of IQAC Portal 4 PART – B 12 University Campus Student Enrolment System 5 PART – B 12 Messaging System 6 PART – B 12 Fee Payment System 7 PART – B 12 University central Admission System 8 PART – C 12 Development, Installation of YVU Mobile App for public as per scope of work for YVU with maintenance & Admin Panel 9 www.yvuresults.edu.in 12 University results application 10 University College, YSR Engineering 12 College Sub-Total SGST CGST Total for 4thYear – 2024-2025 In-Words:-
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17.5 5th Year – 2025-2026
SL# ITEM DESCRIPTION PRICE QUANTITY AMOUNT IN /MONTH INR 1 PART – A 12 www.yvu.edu.in University web portal & sub domains (28) 2 PART – B 12 Development of Integrated faculty System 3 PART – B 12 Design and development of IQAC Portal 4 PART – B 12 University Campus Student Enrolment System 5 PART – B 12 Messaging System 6 PART – B 12 Fee Payment System 7 PART – B 12 University central Admission System 8 PART – C 12 Development, Installation of YVU Mobile App for public as per scope of work for YVU with maintenance & Admin Panel 9 www.yvuresults.edu.in 12 University results application 10 University College, YSR Engineering College 12 Sub-Total SGST CGST Total for 5th Year – 2025-2026 In-Words:-
17.6 CONSOLIDATE STATEMENT FOR AMC
CONSOLIDATE STATEMENT FOR ANNUAL MAINTENANCE & TECHNICAL SUPPORT CHARGES - (FIVE (5) YEARS INCLUDING GST
Sl# ITEM AMOUNT IN INR 1st Year – 2021-2022 2nd Year – 2022-2023 3rd Year – 2023-2024 4th Year – 2024-2025 5th Year – 2025-2026 Total for five years In-Words:
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18 DEDICATED SERVER HOSTING CHARGES
DEDICATED SERVER HOSTING CHARGES for Web Application(s) AND YVU MOBILE APPLICATION – FOR FIVE (5) YEARS (2021-2022 to 2025-2026)
18.1 1ST YEAR (2021-2022) SL# ITEM DESCRIPTION PRICE QUANTITY AMOUNT IN /MONTH INR 1 Web Application Server(s) 12 2 Mobile Application Server(s) 12 3 Database Server(s) 12 4 Backup Server(s) 12 5 DR Servers (if Any) Sub-Total SGST CGST Total - 1ST YEAR (2021-2022) In-Words:
18.2 2nd YEAR (2022-2023) SL# ITEM DESCRIPTION PRICE QUANTITY AMOUNT IN /MONTH INR 1 Web Application Server(s) 12 2 Mobile Application Server(s) 12 3 Database Server(s) 12 4 Backup Server(s) 12 5 DR Servers (if Any) Sub-Total SGST CGST Total - 1ST YEAR (2022-2023) In-Words:
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18.3 3rd YEAR (2023-2024) SL# ITEM DESCRIPTION PRICE QUANTITY AMOUNT IN /MONTH INR 1 Web Application Server(s) 12 2 Mobile Application Server(s) 12 3 Database Server(s) 12 4 Backup Server(s) 12 5 DR Servers (if Any) Sub-Total SGST CGST Total - 1ST YEAR (2023-2024) In-Words:
18.4 4th YEAR (2024-2025) SL# ITEM DESCRIPTION PRICE QUANTITY AMOUNT IN /MONTH INR 1 Web Application Server(s) 12 2 Mobile Application Server(s) 12 3 Database Server(s) 12 4 Backup Server(s) 12 5 DR Servers (if Any) Sub-Total SGST CGST Total - 1ST YEAR (2024-2025) In-Words:
18.5 5th YEAR (2025-2026) SL# ITEM DESCRIPTION PRICE QUANTITY AMOUNT IN /MONTH INR 1 Web Application Server(s) 12 2 Mobile Application Server(s) 12 3 Database Server(s) 12 4 Backup Server(s) 12 5 DR Servers (if Any) Sub-Total SGST CGST Total - 1ST YEAR (2025-2026) In-Words:
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18.6 CONSOLIDATE STATEMENTDEDICATED SERVER HOSTING CHARGES
CONSOLIDATE STATEMENT FOR DEDICATED SERVER HOSTING CHARGES for Web Application(s) AND YVU MOBILE APPLICATION – FOR FIVE (5) YEARS INCLUDING GST (2021-2022 to 2025-2026)
Sl# ITEM AMOUNT IN INR 1 1st Year – 2021-2022 2 2nd Year – 2022-2023 3 3rd Year – 2023-2024 4 4th Year – 2024-2025 5 5th Year – 2025-2026 Total for five years In-Words:
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19 BID CONSOLIDATE STATEMENT
Sl# ITEM AMOUNT IN INR 1 ONE TIME DESIGN & DEVELOPMENT SETUP CHARGES INCLUDING GST - PART – A + B + C+ D
2 ANNUAL MAINTENANCE & TECHNICAL SUPPORT CHARGES - (FIVE (5) YEARS INCLUDING GST (2021-2022 to 2025-2026)
3 DEDICATED SERVER HOSTING CHARGES for Web Application(s) AND YVU MOBILE APPLICATION – FOR FIVE (5) YEARSINCLUDING GST (2021-2022 to 2025-2026)
TOTAL BID AMOUNT In-Words:
Note: Bidders are requested to note the following:
1. Taxes, if any, may be clearly indicated. 2. This cost is inclusive of travel, loading, boarding, out of pocket expenses. 3. The software license should be in the name of the Registrar, Yogi Vemana University Kadapa. 4. Cost should be inclusive of all taxes and will be used to arrive at L1 vendor. 5. TDS will be deducted as per rules applicable. 6. In case of any deviation in general terms and conditions, bids would be liable for rejection.
Date Signature of Authorized Signatory Place Name of the Authorized Signatory Designation Name of the Organization Seal
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20 Annexure III - Forwarding Letter
Forwarding Letter (To be submitted on company’s letter head)
To:
The Registrar Yogi Vemana University (YVU), Kadapa, Andhra Pradesh PIN 516 005 Phone:08562-225429 / Telefax:08562-225419 E-mail:[email protected]
Dear Sir,
Sub: Tender No ______Dated ______
This is in reference to your above mentioned tender for Redesign, Development & Maintenance of Website and Mobile Application with Enhancement, Modification and Documentation, the receipt of which is hereby duly acknowledged, we the undersigned, hereby submit our proposal along with necessary supporting documents as mentioned.
Further, we agree to abide by all the terms and conditions as mentioned in the tender document. We have also noted that YVU reserves the right to consider/ reject any or all applications without assigning any reason thereof.
Date:...../...../2020
Authorized Signatory.
Name:
Designation: Organization Seal
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21 Annexure IV - Proforma of Indemnity
PROFORMA OF INDEMNITY
This is to certify that M/s ______who have been providing services ______to YVU, KADAPA, vide order no ______dated ______2020 have all required rights for the supply of the software. The software supplied by us is legal / licensed copies.
Further, M/s ______is willing to indemnify YVU against any claims due to violation of any patents and copyrights for the software sold under licensing agreement from us. The above indemnity is limited to the software supplied by M/s ______only.
For M/s ______Signature with seal, name, designation and date
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22 Annexure V - Power of Attorney
POWER OF ATTORNEY (To be executed on non-judicial stamp paper) BY THIS POWER OF ATTORNEY executed on ______, 2020, We ______, a Company incorporated under the Companies Act, 1956/2013, having its Registered Office at ------(hereinafter referred to as “the Company”) doth hereby nominate, constitute and appoint
THE COMPANY DO hereby agree to ratify and confirm all whatsoever the attorney shall lawfully do or cause to be done under or by virtue of these presents including anything done after revocation hereof but prior to actual or express notice thereof being received by the person or persons for the time being dealing with the attorney hereunder.
For and on behalf of the Board of Directors of WITNESS: Signature of ______Attested
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23 Annexure VI - List of colleges and Other Information
List of campus colleges/Deans/Courses/Deportments and affiliated colleges and constituent colleges.
https://yvucdc.in/colleges/allcolleges/1 https://yvucdc.in/colleges/allcolleges/2 https://yvucdc.in/colleges/allcolleges/3 https://yvucdc.in/colleges/allcolleges/7 https://yvucdc.in/colleges/allcolleges/5 https://yvucdc.in/colleges/allcolleges/8 https://yvucdc.in/colleges/allcolleges/4 https://yvucdc.in/colleges/allcolleges/6 https://yvucdc.in/colleges/allcolleges http://www.yogivemanauniversity.ac.in/ysr/ http://www.yogivemanauniversity.ac.in/courses.php http://www.yogivemanauniversity.ac.in/colleges/faculty_dean.php
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24 Annexure VII - Dedicated Cloud Server(S) Configuration Needed
DEDICATED CLOUD SERVER(S) CONFIGURATION NEEDED FOR REDESIGN, DEVELOPMENT & MAINTENANCE OF WEBSITE AND MOBILE APPLICATION OF YOGI VEMANA UNIVERSITY (YVU), KADAPA
No of Cloud Server(s) needed for Web- Application/Database/Mobile Application No of Cloud Server(s) needed backup Processor/server CPU Speed / Cache per server RAM /server Bandwidth /server No of IP Address needed Proposed OS System Type 64 Bit Application Support Open source Technologies MEAN (MongoDB, Express.js, AngularJS (or Angular), and Node.js) open-source JavaScript software stack, FLUTTER, jQuery, FIREBASE MySQL, AdobeXD, REST, JSON, CSV, HTML, XML, CSS, JavaScript, GO and Web 2.0 based CMS like WordPress, etc for Remotely Access To remotely manage the changes or up- gradation in the website & application
- END OF THE TENDER DOCUMENT -
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