YOGI VEMANA UNIVERSITY, KADAPA, ANDHRA PRADESH KADAPA – 516 005 (Established in the year 2006, by an Act of A.P state legislature) TENDERS INVITED FOR REDESIGN, DEVELOPMENT, HOSTING AND MAINTENANCE OF INTEGRATED WEBSITE AND MOBILE APPLICATION FOR YOGI VEMANA UNIVERSITY, KADAPA, ANDHRA PRADESH Tender No. 01/YVU/2020-21 COST OF TENDER FORM Free The information provided by the bidders in response to this Tender Document will become the property of YVU and will not be returned. YVU reserves the right to amend, rescind or reissue this Tender Document and all amendments will be advised to the bidders and such amendments will be binding on them. This document is prepared by YVU for redesign, development, hosting and maintenance of integrated website and mobile application and maintenance of IT support or purchase of Computer software/hardware. It should not be reused or copied or used either partially or fully in any form. Page 2 of 56 TABLE OF CONTENTS 1 INTRODUCTION ........................................................................................................................ 7 1.1 Existing Web Site ________________________________________________________________________ 8 1.2 Vision of the Web Portal __________________________________________________________________ 8 1.3 Tender document ________________________________________________________________________ 8 2 SCHEDULE OF SUBMISSION OF BIDS ......................................................................................... 8 2.1 Envelope – 1 (Super scribed as “Technical Bid”) _____________________________________________ 10 2.2 Envelope – 2 (Super scribed as “Financial Bid”) _____________________________________________ 10 2.3 Deadline for Applications: _______________________________________________________________ 10 3 CLARIFICATION OF TENDER DOCUMENT ................................................................................. 10 4 FUNCTIONAL AND TECHNICAL SPECIFICATIONS ...................................................................... 10 4.1 Present Web Site _______________________________________________________________________ 10 4.2 Vision of Design for the Web Portal ________________________________________________________ 11 4.3 Users _________________________________________________________________________________ 11 5 SCOPE OF WORK .................................................................................................................... 11 5.1 Information Content: ___________________________________________________________________ 11 5.2 YVU Main Web-Portal Features (YVU-MP) ________________________________________________ 11 5.2.1 University Web Portals Development and Maintenance for five years: ................................................... 12 5.2.2 University Sub-Portals Development ........................................................................................................... 13 5.2.3 Summary ........................................................................................................................................................ 13 5.2.4 Domain configuration ................................................................................................................................... 14 5.2.5 Content Management System ....................................................................................................................... 14 5.2.6 Website hosting .............................................................................................................................................. 14 5.2.7 Website Security: .......................................................................................................................................... 14 5.2.8 Google Analytics: .......................................................................................................................................... 14 5.2.9 Contact Form: ............................................................................................................................................... 14 5.2.10 Social media feed/aggregator: .................................................................................................................. 14 Develop an integrated social media feed to pull in different identified social media channels .................................... 14 5.2.11 Site search: An intelligent search tool needs to be integrated into the site with the ability to record ........ 14 5.2.12 Google maps: Can embed code to display location of events and businesses. Embedded ........................ 14 content and ability for client to easily embed popular media items such as video. ...................................................... 14 5.2.13 XML Site map: Search engines can access XML site map for Search Engine Optimisation. ................... 14 5.2.14 Customised 404 error message: Ability for client to change message as required. Custom .................... 14 404 or equivalent plug-in recommended. ..................................................................................................................... 14 5.2.15 301 Redirects: Ability for old site pages to be mapped to new website pages to retain page rank value in search. Redirection plug-in recommended. .................................................................................................................. 14 5.2.16 Search Engine Optimisation (SEO): ....................................................................................................... 15 5.2.17 Search engine optimisation. ..................................................................................................................... 15 5.2.18 PDF or print friendly pages: .................................................................................................................... 15 5.2.19 WCAG 2.0 Compliant: ............................................................................................................................. 15 5.2.20 Navigation Requirements ......................................................................................................................... 15 5.2.21 Training and testing requirements Training: ......................................................................................... 15 5.2.22 Cross browser testing: .............................................................................................................................. 15 5.2.23 Custom feature testing: ............................................................................................................................ 15 5.2.24 Site speed testing: ...................................................................................................................................... 15 5.3 Development of Integrated faculty System (YVU-IFS) ________________________________________ 15 5.4 Design and development of IQAC Portal (YVU - IQAC) ______________________________________ 16 Page 3 of 56 5.5 University Campus Student Enrolment System (YVU - SEAS) _________________________________ 16 5.6 Messaging System (YVU - MS) ___________________________________________________________ 16 5.7 Fee Payment System (YVU - FPS) _________________________________________________________ 16 5.8 University Central Admission System (UCAS) – YVU-UCAS __________________________________ 17 5.9 University College, YSR Engineering College ________________________________________________ 17 5.9.1 Goals and Objectives ....................................................................................................................................... 17 5.10 YVU Mobile Application (YVU-MA) ______________________________________________________ 18 5.11 Components: __________________________________________________________________________ 18 5.12 Objectives YVU Mobile Application _______________________________________________________ 18 5.12.1 For YVU Administration team: ............................................................................................................... 19 5.12.2 For Teachers/ Principals: ......................................................................................................................... 19 5.12.3 For students: .............................................................................................................................................. 19 5.12.4 Admin Panel .............................................................................................................................................. 19 5.12.5 YVU Mobile App & CMS Features ......................................................................................................... 19 5.13 User Interfaces Web/Mobile) _____________________________________________________________ 20 5.14 User Roles _____________________________________________________________________________ 21 5.15 Timelines _____________________________________________________________________________ 21 5.16 Warranty _____________________________________________________________________________ 21 5.17 Project Costing & Maintenance ___________________________________________________________ 21 6 TECHNICAL SPECIFICATIONS OF YVU WEB PORAL ................................................................... 21 6.1 Linkages ______________________________________________________________________________ 22 6.2 User friendly systems ____________________________________________________________________ 22 6.3 Security: ______________________________________________________________________________