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Board of Directors Meeting Hyatt Regency Orlando Airport Orlando, FL BOARD OF DIRECTORS MEETING Hyatt Regency Orlando Airport 9300 Jeff Fuqua Blvd. Orlando, FL 32827 407-825-1234 Meeting Room: Mirabel / Kai Tak / Shannon Friday, March 15, 2019 9:00 a.m. – 1:00 p.m. Schedule of Activities Hyatt Regency Orlando Airport 9300 Jeff Fuqua Blvd. Orlando, FL 32827 (407)825-1234 (Please see Manny Romero for discounted parking voucher) Thursday, March 14, 2019 Regular Committee Meetings and Dinner 10:00 a.m. – 8:30 p.m. Regular Committee Meetings Meeting Room: Mirabel / Kai Tak / Shannon 10:00 a.m. – 11:30 a.m. Investment Committee/Endowment Trustees Meeting Stephen Senn Chair 11:45 a.m. – 1:00 p.m. Budget & Finance Committee Meeting Thomas R. Oldt (lunch will be provided) Chair 1:15 p.m. – 2:30 p.m. Development Committee Meeting Paige A. Greenlee Chair 2:45 p.m. – 4:00 p.m. Strategic Reset Committee Meeting Hon. Suzanne Van Wyk Chair 4:15 p.m. – 6:15 p.m. Grants Committee Meeting Hala A. Sandridge Chair 6:45 p.m. – 8:30 p.m. Informal Dutch Treat Dinner* Location: McCoys Bar & Grill (located in lobby) *For convenience, the Foundation will pay the bill for food and invoice you. Because the Foundation will invoice individuals for dinner, alcohol will need to be paid for individually. 1 OF 2 Schedule of Activities Hyatt Regency Orlando Airport 9300 Jeff Fuqua Blvd. Orlando, FL 32827 (407)825-1234 (Please see Manny Romero for discounted parking voucher) Friday, March 15, 2019 Board of Directors Meeting 9:00 a.m. – 1:00 p.m. Board of Directors Meeting Meeting Room: Mirabel / Kai Tak / Shannon 8:00 a.m. – 9:00 a.m. Buffet Breakfast for Board Members and Guests 9:00 a.m. – 9:30 a.m. Board Presentation Presented by: Seth Miller, Executive Director, The Innocence Project 9:30 a.m. – 1:00 p.m. Board of Directors Meeting Juliette E. Lippman President 2 OF 2 Board of Directors Meeting Hyatt Regency Orlando Airport Orlando, FL Friday, March 15, 2019 9:00 a.m. -1:00 p.m. (breakfast buffet starts at 8:00 a.m.) Meeting Room: Mirabel / Kai Tak / Shannon 8:00 – 9:00 Breakfast Buffet 9:00 – 9:30 Board Presentation – The Innocence Project Seth Miller Executive Director 9:30 – 9:55 1. Welcome & Introductions Juliette E. Lippman a. Conflict of Interest Policy (SEE POLICY ON PAGES 1a) President Info b. Mission Statement (SEE MISSION STATEMENT ON PAGE 1a) Info 9:55-10:00 2. Consent Agenda Juliette E. Lippman a. Minutes President i. Approval of Minutes from December 7, 2018 Board of Directors Action Meeting (SEE MINUTES ON PAGES 2a(i)) – provided as a handout ii. Approval of Minutes from Executive Committee Meetings on Action - January 8, 2019 - February 12, 2019 (SEE MINUTES ON PAGES 2a(ii)) b. Report of the Treasurer i. Financial Summary Fiscal Year 2018-19 Action (SEE SUMMARY ON PAGES 2b(i)) ii. Operating Expense Statement for Seven Months Ended Action January 31, 2019 (SEE STATEMENT ON PAGES 2b(ii)) iii. Financial Statements for the Period Ended December 31, 2018 Action (SEE STATEMENT ON PAGES 2b(iii)) 1 10:00-10:35 3. Report of the Grants Committee Hala A. Sandridge a. ACTION ITEM: 2019 Paul Doyle Award (SEE HANDOUT) Chair Action b. ACTION ITEM: 2019-20 Children’s Legal Services Grant Program Action (SEE REPORT ON PAGES 3b) Action c. ACTION ITEM: 2019-20 Administration of Justice Grant Program (SEE REPORT ON PAGES 3c) Action d. ACTION ITEM: 2019 Summer Fellows Grant Program (SEE REPORT ON PAGES 3d) e. ACTION ITEM: 2019-20 Pro Bono Transformation and Innovation Grant Action Program (SEE REPORT ON PAGES 3e) f. ACTION ITEM: 2018 Loan Repayment Assistance Program Forgiveness Action (SEE REPORT ON PAGES 3f) g. ACTION ITEM: REVISED LRAP Description (SEE REPORT ON PAGES 3g) Action h. ACTION ITEM: Acceptance of Engle award funds and approval to Action administer funds as a grant program (SEE REPORT ON PAGES 3h) i. Update on Training Initiative (SEE HANDOUT) Info j. Update on 2019-21 Equal Justice Works Fellows Info (SEE REPORT ON PAGES 3j) k. Florida Pro Bono Law Challenge (defer to Claud B. Nelson, III) Info 10:35-10:45 4. Report of the Nominating Committee Juliette E. Lippman a. ACTION ITEM: Election of Foundation Board of Directors for terms Chair Action beginning July 1, 2019 (SEE REPORT ON PAGES 4a) b. Report on Appointed Florida Bar and Supreme Court Seats Info 10:45-10:55 5. Report of the Medal of Honor Committee Juliette E. Lippman a. ACTION ITEM: Request for Ratification of 2019 Medal of Honor Award Chair Action Lawyer & Non-Lawyer (SEE REPORT ON PAGES 5a) b. ACTION ITEM: Request for Ratification of 2019 Jane Elizabeth Curran Action Distinguished Service Award (SEE REPORT ON PAGE 5b) 2 10:55-11:15 6. Report of the Budget & Finance Committee Thomas R. Oldt a. ACTION ITEM: Reallocation of unspent funds from FY 2018-19 for Chair Action Grants Management System and Staffing Needs (SEE REPORT ON PAGES 6a) b. Authorization on Making and Accelerated Payment(s) on Bar Loan Info (SEE HANDOUT AT MEETING) c. Verbal Committee Report Info 11:15-11:30 7. Report of the Development Committee Paige Greenlee a. Restricted Gifts Report (SEE REPORT ON PAGE 7a) Chair Info b. Dashboard of Campaign Fundraising Results (SEE REPORT ON PAGE 7b) Info c. Annual Dinner Sponsorship Opportunities (SEE FORM ON PAGE 7c) Info d. Development Committee’s Activities presentation Info 11:30-11:45 8. Report of the Investment Committee Stephen Senn a. Report/ACTION ITEM: on Investment Performance for the Qtr Chair Action Ended December 31, 2018 (SEE 3.5.19 UPDATE and EXECUTIVE SUMMARY FOURTH QTR ON PAGES 8a) 11:45-12:05 9. Report of the Strategic Reset Committee Hon. Suzanne Van a. The Florida Bar Foundation: Strategic Reset Initiative Metrics Wyk Info (SEE REPORT ON PAGES 9a) 12:05-12:20 10. Report of the President Juliette E. Lippman a. 2019 Annual Dinner & Reception President Info b. 2019 Equal Justice Conference Info 12:20-12:30 11. Report of the President-Elect Hala A. Sandridge a. 2019-20 committee and board meeting schedule President-Elect Info 12:30-12:50 12. Report of the Executive Director Donny MacKenzie a. Legal Server/Spiderhost Issues Executive Director Info b. 2019 ABA Days update Info c. Grants cycle review Info d. Staffing issues Info e. Investment for Grantees -idea/concept Info f. Community Champions – display of first award to Wells Fargo Info g. Cy Pres Rule – April 3, 2019 oral argument Info h. Daedalus Info 3 Journal of the American Academy of Arts and Sciences (Winter 2019) Info 13. Departmental Reports (Non-Verbal Reports) Staff a. IOTA Income Portfolio (SEE REPORT ON PAGES 13a) Info b. Pro Bono (SEE REPORT ON PAGES 13b) Info c. Communications (SEE REPORT ON PAGES 13c) Info 1:00 p.m. ADJOURN R:\board\agendas\2018-19\201-03-15.docx 4 1. Welcome & Introductions THE FLORIDA BAR FOUNDATION CONFLICT OF INTEREST POLICY ANNUAL CONFLICT OF INTEREST STATEMENT As required by the Foundation's Conflict of Interest Policy, a copy of which is attached, each non-executive officer (president, president-elect, first vice president, second vice president and immediate past president) and each director or any committee member who is not a non-executive officer or director, shall sign and submit to the Foundation on an annual basis the following statement: I hereby certify that: 1. I have received a copy of the conflict of interest policy, 2. I have read and understand the policy, 3. I agree to comply with the policy, and 4. I understand the Foundation is charitable and in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes. _________________________________________ Signature _________________________________________ Name _________________________________________ Date Please return your signed and dated Annual Conflict of Interest Statement to: Maritza Ramirez, Office Manager, The Florida Bar Foundation, 875 Concourse Parkway South, Suite 195, Maitland, FL 32751 or by EMAIL to [email protected] 1a (1 of 5) THE FLORIDA BAR FOUNDATION CONFLICT OF INTEREST POLICY FOR NON-EXECUTIVE OFFICERS, DIRECTORS AND COMMITTEE MEMBERS ARTICLE I Purpose The purpose of this conflict of interest policy is to protect the interests of The Florida Bar Foundation, Inc., a Florida corporation not for profit (The “Foundation”). This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to not-for-profit and charitable organizations. ARTICLE II Statement of Philosophy The underlying philosophy of this policy is to ensure that all members of the board of directors, the non-executive officers (“officers”), and committee members avoid situations which might involve a conflict between their personal or professional activities or interests and those of the Foundation, particularly in regard to decisions concerning grant applicants and vendors selling or seeking to sell goods or services to the Foundation. It is impossible to enumerate every circumstance which would give rise to a conflict of interest, but ordinarily and individual, in the exercise of good judgment, will know whether a particular situation involves an actual or potential conflict of interest. This policy is designed to list general circumstances in which a conflict might exist, but these enumerations should not be considered all encompassing. ARTICLE III Statement of Scope This policy applies to Foundation officers, to all members of the Foundation Board, and members of its committees. A separate conflict of interest policy applies to Foundation employees ARTICLE IV Definitions 1. Interested Person Any director, or member of a committee with governing board delegated powers, who has a direct or indirect financial interest, or relationship, or bias, or prejudice, as defined below (a “Conflict”), is an interested person.
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