Office 365 Taking your digital skills to the next level with Microsoft 365
L I Z E B E TH KOLOKO - GREEN
EXECUTIVE ASSISTANT | MICROSOFT OFFICE I Sept 2020 SPECIALIST | TRAINER MS OFFICE 365 Lizebeth KOLOKO-GREEN • Bilingual Executive Assistant at an IT company • 18 years experience as an EA • Microsoft Office Specialist (MOS): Outlook 2016, PowerPoint 2016 & OneNote • Computer Software Trainer: Outlook, OneNote, Powerpoint, Teams • EA Ambassador « Knowledge increases by sharing but not by saving.” Kamari aka Lyrikal
linkedin.com/in/lizkoloko #AdminsNewWaysOfWorking
@Lizkolokogreen
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#AdminsNewWaysOfWorking Agenda
Discover Microsoft 365 Apps
File Management
Managing your Time
Managing Meetings
Advanced Tips
4 Prerequisites
An Office 365 Subscription (E3 or E5)
Microsoft 365 Apps Enterprise (new name) installed
You may have some limitations due to your IT dept restrictions and security / compliance
A few products may require a Premium licence
Introduction I Lizebeth Koloko-Green Level of proficiency in Microsoft Office
Level 100 Level 200 Level 300 Level 400
beginner intermediate advanced expert
Introduction I Lizebeth Koloko-Green YOU must ACT Now Level
Introduction I Lizebeth Koloko-Green
Before Office 365
Microsoft 365 Introduction I Lizebeth Koloko-Green Microsoft 365 in a few words
Office apps Intelligent Security cloud Components
Microsoft 365 Introduction I Lizebeth Koloko-Green So Office Apps ?
Microsoft 365 Introduction I Lizebeth Koloko-Green What is right for me ?
Microsoft 365 Introduction I Lizebeth Koloko-Green Another approach
Individual
Team Community
Outside Organization
Microsoft 365 Introduction I Lizebeth Koloko-Green Which use case / which tools ?
Get feed back
Reflect on my behaviours Organize workspaces
Find documents & people Develop documents
Store my files Participate in meetings
Manage my tasks Chat with others
Manage my time Automate routine tasks
Send + receive instructions Individual Measure my performance
Microsoft 365 Introduction I Lizebeth Koloko-Green Mastering File Management Storing document
Level 100 Level 200 Level 300 Level 400
Backup Local Drives Cloud based Environment Myself
Advanced
Network Drives Cloud based
Teams
File management I Lizebeth Koloko-Green Collaborate on a document
Level 100 Level 200 Level 300 Level 400
Mail / No attachment Myself Mail 1 to 1
Co edition
Network Drives From Team Explorer
Teams
File management I Lizebeth Koloko-Green Finding Files
Level 100 Level 200 Level 300 Level 400
Myself Mail OneDrive
Delve
Network Drives Teams
Teams
File management I Lizebeth Koloko-Green Your Role is evolving ….
Team / Personal Department community
Personal I Shared via Public I Private Public I Private I Teams 1 :1 In Teams I In Teams I
Data Draft version Collaboration Final version lifecycle on file
Your Train people Create a Create mission handbook & handbook & Train people Train people Managing my Tasks Managing my tasks
Level 100 Level 200 Level 300 Level 400
Outlook Outlook & Onenote
Myself
To Do Tasks
Outlook Planner
Teams
Tasks management I Lizebeth Koloko-Green Mastering Meetings Scheduling meeting
Level 100 Level 200 Level 300 Level 400
Outlook Outlook mobile
Myself
Microsoft Bookings Tasks
Teams Find Time
Teams
Meeting management I Lizebeth Koloko-Green Manage meeting
Level 100 Level 200 Level 300 Level 400
Outlook Outlook & Onenote • Whiteboard • Stream • Preseneter view • Planner • Onenote • Powerpoint • Transcript presenter online + • Translate design idea • background
Meeting management I Lizebeth Koloko-Green Advanced Tips for your day to day Accessibility tools improve learning outcomes Enable inclusivity
Microsoft Office Lens Accessibility Automatic Microsoft Translator Checker alt text Stream
Get real-time subtitles Digitize whiteboard Make sure your PowerPoint and Get automatic and translations of or blackboard Word, PowerPoint, Word use AI to transcriptions of text, websites, notes and convert and Excel automatically audio or video and voice them to Microsoft documents are provide image recordings Word, PowerPoint, accessible descriptions or PDF
Advanced Tips I Lizebeth Koloko-Green Get Feedback : Microsoft Forms
Advanced Tips I Lizebeth Koloko-Green Microsoft Sway
Advanced Tips I Lizebeth Koloko-Green Teams in my Day to Day (manage my interface)
Reorder teams
Favorite teams & Channel
Bar
Advanced Tips Teams in my Day to Day (manage my boss)
Urgent notification
Set your Do not Disturb
Authorize your manager “Do not Disturb”
Advanced Tips Teams in my Day to Day (manage meeting)
Record meetings
Microsoft Stream
Using transcription
Advanced Tips Teams in my Day to Day (Misc)
Save your place
Favorite teams & Channel
Bar
Advanced Tips Teams in my Day to Day
Advanced Tips Closing remarks @Lizkolokogreen Let’s stay connected
[email protected] https://www.facebook.com/lizebeth.K.Green
linkedin.com/in/lizkoloko
[email protected] To book a training with me…
• For more information, a quote or to book me, please use the contact form or the contact information below :
• http://executivesecretary.com/speakers/lize beth-koloko-green/
36 Thank you Thank you
Stay well, stay safe and keep a smile on your face! Microsoft Outlook Tips & Tricks - Lizebeth Koloko-Green Office 365 Taking your digital skills to the next level with Microsoft 365
L I Z E B E TH KOLOKO - GREEN
EXECUTIVE ASSISTANT | MICROSOFT OFFICE I Sept 2020 SPECIALIST | TRAINER MS OFFICE 365