THE OFFICE 365 FRIENDLY INTRANET

Unify your entire digital workplace with Colibo’s Office 365 friendly intranet.

www.colibo.com “An Office 365 intranet is not a magic pill that EXTEND will meet all collaboration, communication and document management challenges of a THE VALUE company.” Sergey Golubenko Team Lead and Solution Architect OF YOUR ScienceSoft OFFICE 365

With more than 1.2 billion users worldwide that use some kind of Microsoft Office product or service, Microsoft is inevitable in the digi- tal landscape of both small and large scale enterprises.

All depending on which Office 365 licensing model your organiza- tion uses, Office 365 consists of many standalone applications, such as Teams, Yammer, OneDrive, Office Online, Sway, Planner, SharePoint Online, Exchange, Skype for Business, Stream, Flow and it seems like there is a new icon available each time you log into your Office 365 dashboard.

No doubt that each application has great functionality that are brought into play as elements that strengthen the digitization in the organiza- tions. However, the problem with the elements in Office 365 is, that they to a great extent are missing a glue that logically ties them together.

The individual user in larger organizations is exposed to so much func- tional complexity in Office 365 and several analysts claim that most users only use 20% of the functionality.

In the following guide we will give you an overview of Colibo for Office 365. We will show and tell how Colibo as a Workplace Integra- tion Hub will act as “the glue” that will tie your Microsoft apps together and extend the value of your Office 365 environment.

Happy reading! SAY HELLO TO THE OFFICE 365 FRIENDLY INTRANET

Colibo is a Workplace Integration Hub that will enable your Office 365 in a completely new way.

Built on Microsoft technology and seamlessly integrated to Office 365, Colibo is the perfect launchpad to your entire Office 365 based work- place.

Not dependent on SharePoint, Colibo delivers a beautiful and state of the art user interface that enforces the employee experience, making an often challenging Office 365 integration, roll-out and adoption friction- less and straightforward.

Colibo is loved and embraced by the IT department, who has found the missing glue between the many Office 365 apps, making it easy to answer the increasing number of classic user questions like: ”Where should I store my document?”, “Where do we communicate, in Share- Point, in Teams, in Yammer?” and so on. THE GLUE BETWEEN YOUR MANY MICROSOFT APPS

As mentioned previously Microsoft continues to add more and more apps to Office 365. Clearly with the intention of being able to offer businesses with just about any and every software application their em- ployees could possibly want to do their job just perfectly.

Although the average employee today uses a wide range of digital tools to improve his or hers productivity and working day, it is highly unlike- ly that anyone uses just a fraction of the 40+ apps you will meet when you enter your Office 365.

With the increasing number of apps being added to Office 365 it could definitely be healthy strategy to ask yourself the question whether this frenzy of apps has become more distracting than helpful. Both for the individual employee but also for the IT-department who is struggling with adoption and getting the massive functionality to actually work together.

Has Microsoft reached a turning point with Office 365 where adding more applications to the suite could be counterpro- ductive and do more harm than good?

Either way Colibo is here to make your Office 365 life eas- ier. Not only will you get the industry’s best front door to your Office 365 based workplace, you are also guaranteed a helping hand in the work of choosing exactly the applica- tions that help you best. And then both you and your IT de- partment are assured that your Office 365 applications works better together than ever before. FILE & DOCUMENT CORE OFFICE TOOLS MANAGEMENT GRAPHIC SHOWING ONEDRIVECORE OFFICE & SHAREPOINT TOOLS

Centralizing and organizing documents and files has been an ever-recurring digital classic challenge for decades. And making them available for anyone on any device at any time is a story of its own.

Whether you decide to use Colibo as your native file and document management system or you decide to integrate with best-of-breed storage solutions like i.e. OneDrive or G-Suite, it is critical that you succeed making your files and documents available and easily accessible on the intranet.

In other words; combined with a powerful search engine, Colibo will take a tremendous workload of the shoulders of your IT Department in the often head-wrecking job making files and documents seamlessly accessible for the employees. ONEDRIVE & SHAREPOINT GRAPHIC SHOWING ONEDRIVE & SHAREPOINT

CORE OFFICE TOOLS ONEDRIVE & SHAREPOINT UNIFIED SEARCH Fully integrated with your core Create OneDrive and/or SharePoint Colibo relies on a mix between Office tools, Colibo let’s you work areas wherever you like in Colibo Elastic Search and search through with Word, Excel PowerPoint and through Microsoft Graph API. Microsoft Graph API. OneNote completely smooth. No need to upload or maintain files Elastic Search is being used for UNIFIED SEARCH Open your documents from within and documents. It’s all reflected di- searching natively in Colibo and we Colibo and save is back to Colibo rectly from your OneDrive and/or use Microsoft Graph API directly directly from your Office applica- SharePoint repositories. when searching into your OneDrive tion with full real-time collabora- and/or SharePoint repository. GRAPHIC SHOWING tive simultaneous editing. Accesses and rights that are already defined in Active Directory will Either way you will get one unified UNIFIED SEARCH And there is no need to worry about also be applied in Colibo making search result ensuring that you will tedious up- and download proce- security management smooth and find exactly what you are looking dures and no need to worry about safe. for. versioning. It is all taken care of automatically. COMMUNICATION MICROSOFT TEAMS & COLLABORATION GRAPHIC SHOWING YAMMERMICROSOFTUNIFIED INTEGRATION SEARCH TEAMS

Being able to communicate and collaborate efficiently is essential to create and maintain a successful workforce that is engaged and productive. Whether you work in IT, HR, Marketing, Communication, Sales, Finance or are one of the heroes “out in the field”, Colibo is connecting each and every company employee.

We have taken the best from many worlds of social communities and networks where people commu- nicate and collaborate on a daily basis and created a platform in which you can both communicate and collaborate with your colleagues in a compelling and familiar way. All in real time and always on the go!

With Colibo you get a communication and collaboration platform that unifies your employees in teams and workgroups making it easier and a whole lot more engaging to work on the same ideas, projects, documents and more. YAMMER GRAPHIC SHOWING YAMMERUNIFIED INTEGRATION SEARCH

MICROSOFT TEAMS YAMMER EXCHANGE CALENDAR Teams has rapidly become With the Colibo Yammer widget The Colibo Exchange Calendar Microsoft’s fastest growing you can get your Yammer feed into widget is integrated with your and EXCHANGE CALENDAR business app ever. the Colibo Workplace Integration your colleagues Outlook Calender Hub. based on Microsoft Exchange. Colibo integrates with Teams in the sense that you The Yammer widget works both This allows you to always see an GRAPHIC SHOWING can have your Teams chat ways so that you can post your updated version of your colleagues’ inside your Colibo Hub Yammer messages directly from calendar no matter where you are. alonside your other apps or the widget. In other words; you EXCHANGE CALENDAR you can chat directly in the don’t have to even enter Yammer And through the Colibo Mobile Teams native client and still directly if you have the widget in- App, you also have access to the have your dialogue synced stalled since all your Yammer dia- calendar when you are on the go. into Colibo. logue works back and forth. PRODUCTIVITY & MICROSOFT STREAM KNOWLEDGE GRAPHIC SHOWING SHARING YAMMERMICROSOFTUNIFIED INTEGRATION SEARCH STREAM

A recent study from The McKinsey Global Insitute found that by using social technologies internally, companies can raise their productivity by 20-25%. Improving productivity and maximizing efficiency is not only a core concept in Colibo but should indeed be a key area in any given intranet platform regard- less of name, brand and general purpose.

And being able to easily and seamlessly share knowledge in your organization is a key element of the intranet’s success. Failing here and you will loose your employees immediately. Knowledge sharing is also a core concept in Colibo. Our platform offers a variety of features, all of which we guarantee will MICROSOFT FORMS contribute to improving knowledge sharing in your company or organization. GRAPHIC SHOWING YAMMERMICROSOFTMICROSOFTUNIFIED INTEGRATION SEARCH STREAM FORMS

MICROSOFT STREAM MICROSOFT FORMS MICROSOFT POWER BI MICROSOFT POWER BI Does your company use Microsoft Use your existing Microsoft Forms Do you use Microsoft Power BI to Stream to handle and store videos? directly in Colibo and collect data model, visualize and/or report com- No problem! and information exactly as you are pany data? used to. GRAPHIC SHOWING Colibo’s widget for Microsoft With the Colibo Power BI widget Stream allows you to link to, use Share them afterwards with your you can connect to your existing and share Stream videos directly in colleagues in a much more intui- Power BI - utilize your data and MICROSOFTYAMMERMICROSOFTMICROSOFTUNIFIED INTEGRATION POWERAPPSSEARCH STREAM FORMS your feed and in your posts, news tive, engaging and visible way by make it available to your colleagues or articles. letting them be part of e.g. news, in an easy and presentable way. articles or other posts. HOSTING AND SOLUTION MAINTENANCE ABOUT COLIBO

Colibo is a Workplace Integration Hub that unifies your entire digital workplace and deliv- ers a seamless employee experience across all departments and across all devices. We are the launchpad to all your existing business tools and unite all your software as well as employees When it comes to hosting and solution maintenance, Colibo is very flexible as long as the respective through one single front door. environment is based on Microsoft technology. We are your next generation intranet, integration platform, enterprise search, communication Many companies and organizations are well on their way of moving their entire IT infrastructure away system, collaboration platform and online dashboard – all possible through one hub that is from their own internal servers and into the cloud, while others continue to favor having everyting in- ternally behind their own firewall. glued perfectly together with a frenzy of widgets and integrations.

It is usually a good mix of questions about what is actually the most secure, which solutions provides the Through its modern and intuitive user interface, Colibo fills the gap between the often hot and greatest flexibility and control and whis solution is the most sensible in terms of cost. delicate online dashboard platforms and the hardcore but often heavy data integration platforms (iPaaS), bridging the IT department with the rest of the company.

We want to help transforming and defining the future of the digital workplace by solving the unique integration challenge and at the same time give the employees a true and integrated experience through powerful cross platform search and “one hub access” to each and every business tool and system.

Located in the heart of Aarhus, Denmark and with offices in Oslo, Sydney and Hong Kong, Colibo has more than 125.000 users across 14 countries. Our customers are a great mix of municipalities, public organizations and private companies within a variety of verticals and business areas.

MICROSOFT AZURE COLIBO CLOUD ON-PREMISE HOSTING Is your company well on its way to Colibo’s Private Cloud is the most IN YOUR OWN ENVIRON- moving its business applications to affordable turn key solution where MENT? NO PROBLEM! Microsoft Azure? you do not have to think about set- Hosting on your own hardware be- GET YOUR 60 DAY FREE TRIAL HERE up, licensing and maintenance. hind your own firewall is also an Colibo runs on standard Windows option. Servers and runs equally well on Everything is still based on Micro- Azure SQL and SQL Server. soft technology and just as safe and Reasons for going on-premise in- secure. clude leveraging existing invest- ments in hardware, extremely low network latency connections for users and seamless integration into existing security setup.