55 046913 bindex.qxp 5/2/07 9:31 PM Page 1119
? (question mark), 308 SYMBOLS AND NUMERICS / (slash), 308 + (addition operator) - (subtraction operator) described, 338 described, 338 precedence, 339 precedence, 339 ‘ (apostrophe), 359 2-D, editing shapes in, 225 * (asterisk), 308 3-D effect, tables, 570–572 \ (backslash), 308 3-D rotation, PowerPoint, 605 : (colon), 308 1900 date system, 362 & (concatenation operator) 1904 date system, 362 described, 338 precedence, 339 / (division operator) A described, 338 accept/decline notifications, Outlook Calendar, 856–857 precedence, 339 accepting invitations, Groove collaboration tool, 1101 $ (dollar sign), nonrelative references, 350 Access (Microsoft). See also Access forms; Access queries; ^ (exponentiation operator) Access reports described, 338 blank table, 930 operator precedence, 339 changing values in datasheet = (logical comparison equal to operator) AutoNumber fields, 961 described, 338 calculated fields, 961 formulas, entering manually, 343 described, 960–961 precedence, 339 editing techniques, 961 > (logical comparison greater than operator) locked or disabled fields, 962 described, 338 multiuser locked record fields, 962 precedence, 339 data manipulation, 930 >= (logical comparison greater than or equal to operator), database file, creating, 927–930 338 database objects and views < (logical comparison less than operator) data-entry and display forms, 914 described, 338 datasheets, 913–914 precedence, 339 designing, 915 <= (logical comparison less thanCOPYRIGHTED or equal to operator), 338 MATERIALlisted, 913 <> (logical comparison not equal to operator), 338 queries, 914 * (multiplication operator) reports, 915 described, 338 database window precedence, 339 copying tables to another, 953 ¶ paragraph icon, 152 copying tables within, 952–953 ##### (pound signs, series of) deleting tables, 952 column size, 301 renaming tables, 952 invalid time, 381 described, 11–12
1119 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1120
A Index
Access (Microsoft) (continued) creating, 950 Design tab (Ribbon) unique values, 949 Delete Rows button, 941 records, adding to table described, 940 automatic data type validation, 957–958 indexes, 941 entering new data, 956–957 Insert Row button, 941 moving within datasheet, 954 primary key, 940–941 Navigation buttons, 955 Property Sheet button, 941 opening datasheet, 954 Design view/Normal view button, 933 saving, 957 field data types, assigning Ribbon, 930, 933 Attachment, 947 saving completed table, 951 AutoNumber, 947 selecting information, 67 Currency, 947 tabbed interface, 934 Date/Time, 946 table described, 943–945, 948 adding to database, 937–940 Hyperlink, 947 design, printing, 951 Lookup Wizard, 947–948 design process, 937 Memo, 946 naming conventions, 936 Number, 946 planning, 935 OLE Object, 947 tblContacts text, 945 AutoNumber fields, 948 Yes/No, 947 completing, 948 fields Templates section, 926 data type, specifying, 942–943 workflow adaptation, 935 described, 942 Access (Microsoft) forms designing data-entry rules, 943 controls lookup tables, designing, 943 adding, 968–969 naming, 942 aligning, 980–981 file format, 48 automatic sizing, 978–979 File menu, 926–927 Controls group, adding with, 972–973, 975 five-step design method copying, 984 data, 918–920 deleting, 983 described, 915 described, 970 flowchart, 916 deselecting, 977 forms, input, 924 Field List, adding with, 973–975 overall, 916–917 grouping, 982–983 reports, 917–918 label, attaching, 983–984 tables, 920–923 modifying appearance, 981 imports and exports, 1116–1117 modifying appearance of multiple, 982 navigating records in datasheet moving, 979–980 described, 958 moving and sizing handles, 976 finding specific value, 959–960 multiple, selecting, 977 moving between records, 958–959 resizing, 978 Navigation Pane, 930, 931–933 resizing form area, 969 opening, 925–926 saving form, 969–970 primary key single, selecting, 976 choosing, 949–950 type, changing, 984–985 composite, 950–951 types, 970–971
1120 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1121
Index A
Form view selecting in QBE grid, 1011–1012 described, 989–991 showing, 1014–1015 navigating between fields, 992 fields from multiple tables records, moving between, 993 multiple fields, adding, 1023 Ribbon appearance, 991–992 names, viewing, 1022–1023 printing, 998–999 multiple table limitations properties described, 1023 control, seeing all, 986–987 design tips, 1025 control settings, 987–988 replacing existing data with one-to-many relationship, displaying Property Sheet, 985 1025 naming labels and captions, 988–989 unique index (primary key), updating, 1024 Ribbon commands updating, 1024 blank form, 968 multiple tables, adding, 1020 datasheet form, 968 printing recordset, 1019 described, 963–964 recordset Form Wizard, 967–968 described, 1005 multiple-items form, 965–966 display, 1010–1011 new form, 964–965 saving, 1019 split form, 965 selecting fields values, changing multiple, adding, 1009–1010 can’t be edited, 993 single, adding, 1008–1009 combo boxes and list boxes, 997–998 sort order, 1015–1016 Datasheet View, 998 table/query pane, working with Date field data entry, 995–996 adding tables, 1022 editing techniques, 994 described, 1020 Memo field data entry, 995 Field List window, manipulating, 1021 option groups, 996–997 join line, 1021 pictures and OLE objects, 994–995 moving table, 1021 saving records, 998 removing table, 1021 Access (Microsoft) queries types, 1004 capabilities, 1004–1005 Access reports creating creation process Datasheet view, 1007 assembling data, 1031 described, 1005–1007 described, 1030 Design tab in Query Design window, 1007–1008 layout, 1031 Design view, 1007 forms versus, 1030 QBE grid in Query Design window, 1008 printing, 1040 Query Design window, navigating, 1007 Report Wizards described, 1001–1003 creating new, 1031–1032 displaying only selected records defining group data, 1033 criteria, 1017 design, 1036–1037 entering other simple criteria, 1018–1019 grouping levels, 1032–1033 simple string criteria, 1017–1018 layout, selecting, 1035 fields Print Preview window, 1037–1038 alias, providing, 1014 Report Design window, 1038–1039 inserting, 1013 sort order, selecting, 1034 order, changing, 1012 style, 1036 removing, 1012–1013 summary options, selecting, 1034–1035 resizing columns in QBE grid, 1012 saving, 1040
1121 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1122
A Index
Access reports (continued) Addresses section, Contact form, 811 types adjacent cells, copying ranges to, 326 columnar, 1028–1029 advanced counting formulas, Excel, 391 described, 1027–1028 Advanced tab mailing labels, 1030 e-mail, setting up, 716–717 tabular, 1028 Options dialog box, 42–43 account age, calculating person’s, 374 default, changing, 750 alias, 1014 e-mail, setting up aligning Advanced tab, 716–717 Access forms, 980–981 automatic, 708–709, 710 cell, 196 Connection tab, 714–715 Publisher objects, 897–898 described, 707–708 tables, 190–191 Exchange server, 717–718 All Caps formatting, 123 Folders tab, 717 All Fields display, 813–815 General Tab, 713–714 allow overlap picture adjustment, 218 HTTP mail account, 718–720 Alt+clicking document, 98 manual setup (POP and IMAP), 710–713 Alt+dragging document, 98–99 Outgoing Server tab, 714 Alt+PgDn, 281 Groove collaboration tool Alt+PgUp, 281 deleting, 1097–1098 And and Or criteria described, 1097 conditional sums with multiple criteria, 409 Accounting number format, Excel, 301 counting formulas, 395 actions, blocking on Excel worksheets, 309 And and Or filters, 233 active cell indicator, Excel, 279 And criteria active Excel worksheets, 306 conditional sums with multiple criteria, 408 adding hours, minutes, or seconds to time, 384 counting formulas, 393–394 adding tables, 1022 animation, PowerPoint addition operator (+) described, 8, 659–660 described, 338 preset, 666 precedence, 339 annotations, on-screen pen, 693 Address Block, 237–238 anti-spam software, 768 address block, writing letters, 248 any date, displaying, 369–370 address book any time, displaying, 380 Outlook Contacts, adding to apostrophe (‘), 359 from contact, 806 appearance described, 823 chart, 272–273 manually, 805 Excel worksheet, 284 from received e-mail, 805 application from vCard file, 806 e-mail from within, 62 Outlook, using in Word, 1113–1115 Excel close button, 277 addresses opening presentation from different, 487 composing and sending e-mail messages, 723 presentation, basing on content from another, 472–473 e-mail, blocking and allowing specific starting, 14–16 blocked senders, 771 window, switching to another, 63 international options, 771–772 appointments, Outlook Calendar safe recipients, 771 categories, assigning, 840–841 safe senders, 770–771 conflicts, 834 validating Mail Merge recipients, 235 display on Scheduling page, 841–842
1122 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1123
Index B
editing and deleting, 835 AutoCorrect, Excel forwarding, 839–840 described, 75 free, displaying as, 841 Excel formula, 340 importance, setting, 841 for shorthand data entry, 295–296 private, marking as, 841 AutoFill, 294, 370–371 recurring events, scheduling, 836–837 AutoFit behavior, presentation text boxes, 510–512 reminders, 837–838, 844–845 AutoFit to Contents table formatting, 185 simple, 832–834 AutoFit to Window table formatting, 185 time zones, 839 autoflow Publisher text, 875–876 week numbers, 846 AutoFormat, 74–76 work week, defining, 845 AutoFormat As You Type, 75–76 area, PowerPoint chart formatting, 602 automatic data type validation, 957–958 arguments, formula, 342 automatic section breaks, 162 arranging windows, Ribbon View tab, 64 automatic sizing, Access forms, 978–979 arrow keys, Excel data entry, 293 automatic versus manual transitions, 660 Ask field, Mail Merge, 240 AutoNumber field assembling Access report data, 1031 changing values in datasheet, 961 assigning message options to category, 757 data types, assigning, 947 assigning Outlook Calendar tasks, 854–855 AutoRecover feature, 54 assignment, Outlook Calendar, 856 AVERAGEIF function, 276 asterisk (*), 308 AVERAGEIFS function, 276 Attachment field data types, 947 axes, PowerPoint chart attachments, e-mail data range, redefining, 582–584 automatically blocked, 785–787 described, 8, 573, 594 described, 725–727 labels, 587–590 received legacy versus, 575–576 native applications, 735 parts, 574 opening, 734 plotting by rows versus by columns, 580–582 replying, 733 starting new, 577–580 saving, 732–733 types and layout presets, 584–585 viewing, 734 sending blocked types, 788 Word documents, Excel workbooks, and PowerPoint B files, 788 background ZIP files, 788 presentation audio-visual presentation equipment described, 533–534 described, 699 fill, applying, 535–536 Display Hardware for multi-screen viewing, 700–701 graphics, 536–537 Presenter View on two screens, 702–703 style, applying, 534–535 two screens updating Publisher publication, 894–895 Presenter View, 702–703 backslash (\), 308 setting up, 701–702 Backspace key, 131, 192 when to use, 699 basic counting formulas, Excel Auto Check for Errors, Mail Merge, 243–244 blank cells, 389–390 AutoComplete described, 389 e-mail items, 725 error values in range, 391 Excel, 295, 343 logical values, 391 formula, 275, 344 nonblank cells, 390 nontext cells, 391
1123 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1124
B Index
basic counting formulas, Excel (continued) business card numeric cells, 390 editing, 815–816 text cells, 391 sending, 752–754 total number of cells, 389 behind text wrapping style, 210 black and white views, optional screen elements, 465–466 C blank cells, 389–390 calculated fields, 961 blank document file, creating calculation formula default tabs, 84 AutoComplete, 275 described, 81 calculator, 359 inserting versus overtyping, 83 cell references paragraph, new, 84 changing type, 350–351 typing text, 81–82 in other workbooks, 351–352 word wrap, 82 in other worksheets, 351 blank form, Access, 968 relative, absolute, and mixed, 348–350 blank table, Access, 930 data entry, 288–289 blanking screen, on-screen presentation controls, 690–691 described, 337–338 blanks, skipping when pasting, 330 editing, 348 blocked attachments, e-mail, 788 entering blocked senders, 771 AutoComplete, 344 blogging, 91 functions, inserting, 345–347 Bold formatting, 123 Insert Function dialog box tips, 347–348 bold keystroke, 102 manually, 343 BorderArt, 887–890 by pointing, 344–345 borders range names, pasting, 345 tables, 202–204 errors Word, 139–140 circular references, 356–357 Borders and Shading dialog box, Ribbon, 129 described, 355–356 boxes, presentation text specifying when calculated, 357–358 advantages of using, 505–506 exact copy of, 359 AutoFit behavior, changing, 510–512 functions creating, 506 arguments, 342 described, 504 examples, 341 formatting text, 512 new to Excel 2007, 342 positioning, 509–510 number of, 343 selecting, 506–507 hard-coding values, 358–359 sizing, 507–509 mathematical operations without, 330 boxes, Word, 139–140 operator precedence, 339–341 breaks operators, 338–339 section formatting, 160–161 in tables tables, 194 referencing data, 354–355 Brightness and Contrast picture adjustment, 217 summarizing data, 352–353 browsing using, 353–354 help contents, 19 values, converting to, 359–360 PowerPoint Clip Organizer, 633–634 calculation functions bullets counting and summing worksheet cells, 388 SmartArt, 616 dates and time, 368–369 Word, 135–138
1124 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1125
Index C
formula status reports, 858 arguments, 342 To-Do bar, viewing on, 859 examples, 341 To-Do bar, 831–832 new to Excel 2007, 342 week view, 827, 829 number of, 343 camera, digital inserting, 345–347 image files, acquiring from, 651 calculation mode, manual, 358 Raster Graphics, 645 calculator, 359 canceling invitations, Groove collaboration tool, 1101 Calendar, Outlook case change, 119–120 appointments cataloging, PowerPoint Clip Organizer, 636–638 categories, assigning, 840–841 cells conflicts, 834 current date or time, 297 display on Scheduling page, 841–842 deleting, 193 editing and deleting, 835 described, 318 forwarding, 839–840 editing contents, 292 free, displaying as, 841 fills importance, setting, 841 individual, 565–566 private, marking as, 841 Overall Table Fill, 566–567 recurring events, scheduling, 836–837 with picture, 567–570 reminders, 837–838, 844–845 formatting simple, 832–834 alignment, 196 time zones, 839 borders, 563–565 week numbers, 846 margins and alignment, 562–563 work week, defining, 845 row height and column width, 561–562 custom views, 831 formula references day view, 827–828 changing type, 350–351 day, week, or monthly views, 827 in other workbooks, 351–352 described, 825–826 input messages, 436–437 month view, 827, 830 inserting, 194 searching merging and splitting, 559–560 basic, 842–843 monitoring with Watch Window, 315 criterion, adding, 843–844 multisheet ranges, selecting, 321–322 sending message options, 751–752 noncontiguous ranges, selecting, 320–321 Task view pointer, moving after data entry, 293 described, 848–850 ranges, copying or moving to adjacent, 326 timeline, 850–851 relative, absolute, and mixed formula references, To-Do List, 851–852 348–350 tasks rows and columns, selecting complete, 320 accept/decline notifications, 856–857 selecting assigning, 854–855 described, 556–557 assignment, receiving, 856 range of input, 293–294 Calendar, viewing on, 859–860 ranges, 319 creating new, 852–853 by searching, 323 described, 847 special types of cells, 322–323 entering details, 853–854 simultaneous multiple entry, Ctrl+Enter, 294 options, 860–861 size, 196 recurrence, specifying, 855–856 splitting, 195 summing all in a range, 403 text, on new line within, 295
1125 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1126
C Index
certificates views, trying different, 417–418 e-mail worksheet, 285 described, 789–790 PowerPoint digitally signing messages, 795 axis titles, 587–590 encrypting and digitally signing messages, 794 data, 591–593 encrypting messages, 794–795 data range, redefining, 582–584 importing/exporting digital IDs, 791–792 data table, 593–594 obtaining digital ID, 790–791 described, 8, 573, 585–587, 594 public keys, obtaining other people’s, 793 legacy versus, 575–576 receiving digitally signed messages, 792 legends, 590–591 Outlook Contacts, 813 manually applied formatting, clearing, 601 Change Picture adjustment, 217 number format, 600–601 changing values in datasheet parts, 574 AutoNumber fields, 961 plotting by rows versus by columns, 580–582 calculated fields, 961 presets, 595–596 described, 960–961 scale options, 596–599 editing techniques, 961 starting new, 577–580 locked or disabled fields, 962 titles, 587 multiuser locked record fields, 962 tools, 454–455 chapter number, 178 types and layout presets, 584–585 character formatting Check In, SharePoint Server Tasks options, 1093 copy formatting, 113–114 Check Out, SharePoint Server Tasks options, 1093 directly applying, 112 checking repeat formatting (F4), 113 InfoPath form template, 1071 SmartArt shapes, 223 Publisher file, 902 techniques, 112–115 Christmas Day, calculating, 378 chart circular references, 356–357 appearances, 272–273 Click and Type feature, 81–82 Excel client, Groove collaboration tool, 1096–1097 content into Word, 1107 clip art copying, 420 described, 219–220 creating, 415 image, inserting into Publisher file, 881–882 data, selecting, 416 Microsoft Clip Organizer, 220 deleting, 421 PowerPoint described, 6, 411–412 cataloging clips, 636–638 elements, adding, 421 clip art, 629 embedded, 413 Clip Organizer, 629 formatting elements, 421–422 deleting clips, 638–639 layouts, experimenting with different, 416–417 described, 628–629 moving and deleting elements, 421 finding on Office Online, 639–641 moving and resizing, 420 folders, creating and deleting, 635 other chart types, 418 inserting art with, 634 parts, 414–415 inserting on slide, 629–630 printing, 422 making available offline, 639 sample creating and customizing, 415–419 moving clips between collections, 635 sheets, 303, 413 opening and browsing, 633–634 type, choosing, 416 searching by specific media file type, 632–633 types, 422–424 searching in specified collections, 631–632 searching with multiple keywords, 631
1126 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1127
Index C
Clipboard Columbus Day, calculating, 378 Excel content into Word, 1104–1106 columnar Access reports, 1028–1029 Excel, using Word content in, 1109 columns pictures from, 208 deleting, 193 Close (X) button, 55 entering text, 289 closing Excel Excel windows, 306 changing column widths, 317–318 files, 55–56 changing row heights, 318 presentation, 484–485 deleting, 316 closing application, 16–17 hiding, 316–317 cloverleaf mouse pointer, 104–105 inserting, 315–316 collaboration tool, Groove letters, 277 account moving and copying, 189 deleting, 1097–1098 Page Setup, 167–168 described, 1097 plotting PowerPoint charts, 580–582 client, 1096–1097 pound signs, series of (#####), 301 described, 1095 resizing in QBE grid, 1012 SharePoint versus, 1095–1096 section formatting, 160 workspaces selecting, 187–188, 556–557 accepting invitations, 1101 splitting, 195 canceling invitations, 1101 text, converting to tables, 186 described, 1098–1099 widths, Excel rows and columns, 317–318 documents, working with, 1101–1102 combo boxes, 997–998 invitations, sending, 1100–1101 comma, 228 pending invitations, sending, 1101 comments removing, 1097 document security, 264 colon (:), 308 Excel, adding to cells color deleting, 336 depth, Raster Graphics, 645–646 described, 335 Font group, 117–119 editing, 336 on-screen pen, 691–692 formatting, 335–336 picture adjustment, 217 hiding and showing, 336 PowerPoint reading, 336 described, 452–453 Comments editing restriction, 252 manually applying colors and effects to individual compatibility shapes, 624–625 document with previous Word versions placeholders, 524–525 Microsoft Office Compatibility Pack, 94 SmartArt, changing, 624 Save As, 94 themes, switching, 525–526 Outlook data files, 737 presentation themes presentation, 481–482 creating, 530–531 Compatibility Checker, Excel, 276 described, 529 complete merge, Mail Merge Task Pane/Wizard, 249–250 sharing with others, 531 composing e-mail messages screen elements, optional, 465–466 addressing options, 723 styles, 145 Contacts (Address Book), entering recipients from, tab, changing for Excel worksheets, 308 724–725 theme, 179–180 quick method, 722–723 updating Publisher publication, 896–897 reply to address, changing, 723–725
1127 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1128
C Index
Compress Pictures adjustment, 217 Details view, 813 concatenation operator (&) distribution lists described, 338 creating, 807–808 precedence, 339 described, 806 conditional formatting, Excel, 273–274 updating, 807 conditional sums, Excel using, 808–809 with multiple criteria Instant Search, 800 And and Or criteria, 409 Mail Merge, 822–823 And criteria, 408 multiple address books, 823 described, 407–408 options, 823–824 Or criteria, 409 sending information by e-mail with single criterion from Contact form, 820 date comparison, 407 follow up, tagging contact for, 820 described, 405–406 map of contact’s address, viewing, 820 different range, 407 meeting, inviting contact to, 820, 821 negative values, 406–407 in Outlook format, 818–819 text comparison, 407 task, assigning to contact, 820, 821 conflicts, appointments, 834 in vCard format, 819 Connection tab, e-mail, 714–715 Web page, viewing contact’s, 820 Contact form telephone dialing, 816–818 Outlook Contacts window Addresses section, 811 Contacts view, customizing, 801–802 e-mail addresses, 812 described, 798–799 Full Name field, 809–810 finding alphabetically, 804 Notes section, 812 finding contacts, 803–804 Phone Numbers section, 810–811 new contact group, adding, 799–801 Picture section, 812 searching by category, 803 sending information by e-mail, 820 Contacts view, customizing, 801–802 contact information, 918–919 content placeholders, presentation Contacts (Address Book), entering recipients from, 724–725 described, 502–503, 542 Contacts, Outlook inserting content, 503 address book, adding to manually inserted objects versus, 503 from contact, 806 contents, looking inside Outlook folders, 746 manually, 805 Context Menus, Outlook, 820 from received e-mail, 805 context-sensitivity, Ribbon, 26 from vCard file, 806 contextual tools, Ribbon, 31 All Fields display, 813–815 Continuous section breaks, 160 business card, editing, 815–816 controls Certificates (digital certificates), 813 Access forms Contact form adding, 968–969 Addresses section, 811 aligning, 980–981 e-mail addresses, 812 automatic sizing, 978–979 Full Name field, 809–810 Controls group, adding with, 972–973, 975 Notes section, 812 copying, 984 Phone Numbers section, 810–811 deleting, 983 Picture section, 812 described, 970 Context Menus, 820 deselecting, 977 described, 797–798 Field List, adding with, 973–975
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Index C
grouping, 982–983 layouts, 545 label, attaching, 983–984 to other locations, 698 modifying appearance, 981 slides, 491–492 modifying appearance of multiple, 982 themes from another presentation, 549 moving, 979–980 slides from other presentations, 492–493 moving and sizing handles, 976 tables multiple, selecting, 977 to another database window, 953 resizing, 978 within database window, 952–953 resizing form area, 969 material, 188–189 saving form, 969–970 copying information seeing all, 986–987 described, 65 settings, 987–988 Office Clipboard single, selecting, 976 copying, 67–68 type, changing, 984–985 cutting, 68 types, 970–971 described, 66 InfoPath form template, 1068–1070 pasting, 68–70 Convert option, document, 89 selecting information, 67 converters, downloading, 88 Windows Clipboard, 66 converting COUNTIF function, 392 document .docx to .docm, 96 COUNTIFS function, 276 formula to values, 359–360 counting nondate string to date, 371 formulas Copy, Cut, and Paste shortcut keys, 747 And and Or criteria, 395 Copy formatting, 123 And criteria, 393–394 copy formatting characters, 113–114 COUNTIF function, 392 copying frequency distribution, 398–402 Access forms, 984 most frequently occurring entry, 395–396 columns, 189 multiple criteria, generally, 393 documents, restriction on, 255 occurrences of specific text, 396–397 Excel charts, 420 Or criteria, 394–395 Excel ranges unique values, number of, 397 adjacent cells, copying to, 326 worksheet cells described, 324 described, 387 drag-and-drop copying or moving, 325–326 functions, 388 Office Clipboard, 325 Quick Count or Sum, 388 Options button for inserting and pasting, 326 Create Names From Selection box, 333 Paste Special Dialog box, 329–331 credit card numbers, Excel limits, 288 pasting in special ways, 328–329 cropping pasting with Office Clipboard, 327–328 graphics, 212, 213–214 range to other sheets, 327 photos, 652–654 Ribbon copying commands, 324–325 Ctrl+Backspace, 281 shortcut key copying command, 325 Ctrl+clicking document, 98 layouts between slide masters, 545 Ctrl+Enter, Excel simultaneous multiple cell entry, 294 moving and copying information, 67–68 cumulative sum, 403–404 Outlook folders, 746–747, 748 Currency pictures from web browsers, 208 Access field data type, 947 presentation Excel number format, 300 to CD, 695–696 entire, 697–698
1129 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1130
C Index
current date, displaying, 369 AutoFill, 294 current time, displaying, 379–380 automatically moving cell pointer after data entry, 293 Custom number format, Excel, 301 current date or time in cell, 297 custom values, Excel database tables, 435 data types, 287–288 cutting, information to Office Clipboard, 68 dates and times, 362–363 cycle diagram, SmartArt, 610 decimal points, 294 editing cell contents, 292 entering dates, 290 D entering text and values, 289–290 data entering times, 291 Access erasing cell contents, 291 field types, 942–943 forms, data entry with, 296–297, 431–433 manipulation, 930 formulas, 288–289 Access five-step design method fractions, entering numbers with, 296 contact information, 918–919 replacing cell contents, 291 described, 918 selecting range of input cells, 293–294 line item information, 920 simultaneous multiple cell entry, Ctrl+Enter, 294 sales information, 919–920 text entries, 288 Excel text on new line within cell, 295 charts, 416 Publisher tables, 885 validation parameters, 433–434 records, adding to table, 956–957 Mail Merge sources, 227–228 database PowerPoint chart Excel tables formatting, 604–605 applying table format, 429–430 labels, 591–594 cell input messages, 436–437 range, 582–584 creating and formatting, 426–429 tables data form entry, 431–433 inserting based on existing, 185–186 data validation parameters, 433–434 sorting, 198 defining, 425–426 data delimiter, 228 entering records by keyboard, 430–431 data document, Mail Merge error messages, 435–436 assembling filtering data, 439–442 Auto Check for Errors, 243–244 list, text length, and custom values, 435 described, 235–236 in Mail Merge, 444–445 Find Recipient, 242 records and fields, 426 finishing merge, 244–246 sorting data, 438–439 Highlight Merge Fields, 243 subtotaling data, 442–444 Match Fields, 241 objects and views merge fields, 236–239 data-entry and display forms, 914 Preview Results, 242 datasheets, 913–914 rules, 239–241 designing, 915 Update Labels, 243 queries, 914 choosing, 228–229 reports, 915 Word document, restoring to normal, 229 window data entry copying tables to another, 953 Excel copying tables within, 952–953 arrow keys instead of pressing Enter, 293 deleting tables, 952 AutoComplete, 295 renaming tables, 952 AutoCorrect for shorthand data entry, 295–296
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Index D
database development. See also Access (Microsoft) series of dates, generating, 370–371 databases, 11, 910 Sunday, determining date of most recent, 375–376 described, 909 work days between two dates, calculating, 372–373 records and fields, 912 work days offsetting a date, 373 relational databases years between two dates, calculating, 373–374 when to use multiple tables, 913 DATE function, 368, 369–370 working with multiple tables, 912 Date number format, Excel, 301 tables, 911–912 date value formatting, Excel, 6 values, 912 DATEDIF function, 375 data-entry and display forms, 914 Date/Time field data types, assigning Access, 946 datasheet form, Access, 968 DATEVALUE function, 368, 370 Datasheet View, 998, 1007 DAY function, 368 datasheets, 913–914 day of the week, determining, 374–375 date day of the year, determining, 374 Access forms field data entry, 995–996 day view, Outlook Calendar, 827–828 comparison, conditional sums with single criterion, 407 DAYS360 function, 368 current in cell, 297 decimal hours, minutes or second to time, 383–384 data entry, 290 decimal points, Excel, 294 Excel Decrease Indent, 130 entering, 362–363 default number, Excel worksheets, 307 entering times, 365–366 default tabs, blank document file, 84 formatting, 366–367 defining group data, Report Wizards, Access, 1033 inconsistent entries, 368 delaying delivery of e-mail messages, 758–759 leap year bug, 367 Delete Rows button, Ribbon Design tab, 941 pre-1900, 367–368 deleting searching for dates, 364 Access forms, 983 time serial numbers, 364–365 appointments, 835 number of days between two, calculating, 371–372 chart elements, Excel, 421 presentation slide display, 541 columns, 193, 316, 559 value formatting, 6 comments, 336 work days between two, calculating, 372–373 custom color presentation themes, 532 work days offsetting, 373 custom font presentation themes, 533 years between two, calculating, 373–374 Groove collaboration tool, 1097–1098 date and time functions, Excel Outlook folder items, 748–749 any date, displaying, 369–370 Outlook folders, 746–747, 748 current date, displaying, 369 page numbers, 178 day of the week, determining, 374–375 PowerPoint Clip Organizer, 638–639 day of the year, determining, 374 presentation custom placeholder, 543 first day of the week after date, 376 presentation layouts, 545 holidays, calculating dates of, 376–378 presentation placeholders, 539–540 last day of a month, determining, 378 presentation slides, 498 leap year, determining, 378–379 presentation themes, 549 listed, 368–369 rows, 193, 316, 559 nondate string, converting to date, 371 shapes, PowerPoint hierarchy diagram, 619–620 nth occurrence of a day of a week in a month, 376 SmartArt, 615–616 number of days between two dates, calculating, 371–372 tables and table parts, 192–193 person’s age, calculating, 374 tables in database window, 952 quarters, 379 worksheets, 307
1131 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1132
D Index
delimiter, data fields, 228 importing/exporting digital IDs, 791–792 delivery and read receipts, requesting in e-mail, 757–758 obtaining digital ID, 790–791 description public keys, obtaining other people’s, 793 field data types, assigning Access, 948 receiving digitally signed messages, 792 rule, e-mail, 775 Outlook Contacts, 813 deselecting Access forms, 977 digital signatures design document security Report Wizards, Access, 1036–1037 adding, 256–257 tables described, 251, 256 borders and table drawing, 202–204 removing, 257–258 preset styles, 199–202 e-mail shading, 202 described, 789–790 tab illustrated, 199 digitally signing messages, 795 Table Eraser, 204–205 encrypting and digitally signing messages, 794 Design Checker, Publisher, 902 encrypting messages, 794–795 Design Gallery, Publisher, 893–894 importing/exporting digital IDs, 791–792 Design tab, 59 obtaining digital ID, 790–791 Design tab, Ribbon public keys, obtaining other people’s, 793 Delete Rows button, 941 receiving digitally signed messages, 792 described, 940 directory, Mail Merge, 229 indexes, 941 disabled fields, 962 Insert Row button, 941 Discard Check Out, SharePoint Server Tasks option, 1093 primary key, 940–941 discoverability, 24–25 Property Sheet button, 941 display appointments on Scheduling page, 841–842 in Query Design window, 1007–1008 Display Hardware for multi-screen viewing, 700–701 design tips, Access queries, 1025 display window, PowerPoint Design view, Access queries, 1007 arranging, 467 Design view/Normal view button, Access, 933 described, 466 desktop publishing software. See Publisher (Microsoft) switching among, 467 Details view, Outlook Contacts, 813 displaying diagram, changing SmartArt, 617–618 Access queries Dialog Box Launchers, Ribbon, 36–37 criteria, 1017 dialog boxes entering other simple criteria, 1018–1019 described, 44 fields, 1014–1015 navigating, 45 simple string criteria, 1017–1018 tabbed, 45–46 date, number, and footer in presentation placeholders, difference between two times, calculating, 380–381 540–541 different range, conditional sums with single criterion, 407 distribution lists, Outlook Contacts digital camera creating, 807–808 image files, acquiring from, 651 described, 806 Raster Graphics, 645 updating, 807 digital certificates using, 808–809 e-mail #DIV/0! Excel error value, 356 described, 789–790 division operator (/) digitally signing messages, 795 described, 338 encrypting and digitally signing messages, 794 precedence, 339 encrypting messages, 794–795 .doc format, 93 .docm file format, 95
1132 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1133
Index D
document Document Information tool, SharePoint, 1091–1093 blank file, creating Document Inspector (removing private/personal default tabs, 84 information), 258–260 described, 81 Document Management pane, SharePoint inserting versus overtyping, 83 described, 1085 paragraph, new, 84 folders, adding new, 1091 typing text, 81–82 Members tool, 1087–1088 word wrap, 82 Server Tasks options, 1094 compatibility with previous Word versions Status tool, 1086 described, 91–93 workspace, creating new, 1090 .doc format, 93 document security Microsoft Office Compatibility Pack, 94 Comments, 264 Save As, 94 digital signatures file size, 93 adding, 256–257 formats (.docx, .docm, .dotx, and .dotm) described, 256 converting .docx to .docm, 96 removing, 257–258 described, 95 Document Inspector (removing private/personal .docx, 96–97 information), 258–260 Groove collaboration tool, 1101–1102 fill in forms, 264 header and footer layer, 172, 175 formatting, limiting to selection of styles, 260–262 Mail Merge Task Pane/Wizard, 247 no changes (Read-only), 263 navigation password to open/modify, 264–265 Alt+clicking, 98 protecting documents for review, 266 Alt+dragging, 98–99 protection types, 251–252 Ctrl+clicking, 98 restricting permission (Information Rights Management), keyboard, 101–103 252–256 multi-selecting, 99 Tracked Changes, 264 rules toggle control, 100 Document Workspace, SharePoint server, 1083–1084 Select Browse Object, 101 .docx file format, 95–97 Shift+click, 99 dollar sign ($), nonrelative references, 350 split box, 99–100 don’t hyphenate paragraph control, 137 triple-clicking, 98 dotm file format, 95 saving and file formats .dotx file format, 95 blogging, 91 Down arrow, 281 Convert option, 89 Draft view, document, 103–105 described, 87–89 drag-and-drop Publish, 90–91 copying or moving ranges, 325–326 Save As, 90 Word content into Excel, 1110 templates dragging graphics, 211–212 described, 85 drawing choices, PowerPoint, 451 file, creating, 50–52, 85–86 drawing tables, 202–204, 554–555 placeholders and sample content, 86–87 drawings, clip art views described, 219–220 Draft, 103–105 image, inserting into Publisher file, 881–882 Full Screen Reading, 106 Microsoft Clip Organizer, 220 Outline (Master Document tools), 107–108 PowerPoint Print Layout, 105–106 cataloging clips, 636–638 Web Layout, 107 clip art, 629
1133 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1134
D Index
drawings, clip art, PowerPoint (continued) duplicating information Clip Organizer, 629 described, 65 deleting clips, 638–639 Office Clipboard described, 628–629 copying, 67–68 finding on Office Online, 639–641 cutting, 68 folders, creating and deleting, 635 described, 66 inserting art with, 634 pasting, 68–70 inserting on slide, 629–630 selecting information, 67 making available offline, 639 Windows Clipboard, 66 moving clips between collections, 635 opening and browsing, 633–634 searching by specific media file type, 632–633 E searching in specified collections, 631–632 EDATE function, 369 searching with multiple keywords, 631 Edit Individual Documents, 245 drop caps, Publisher special effects, 890–891 editing duplicate Mail Merge recipients, 234 Access forms, changing, 994 duplicating Browse Object, 101 Access forms, 984 changing values in datasheet, 961 columns, 189 Excel cell contents, 292 documents, restriction on, 255 Excel comments, 336 Excel charts, 420 formula, 348 Excel ranges header and footer layer, 173 adjacent cells, copying to, 326 Mail Merge data, 230–231 described, 324 Outlook Calendar appointments, 835 drag-and-drop copying or moving, 325–326 PowerPoint formatting diagram in 2-D, 627 Office Clipboard, 325 Publisher tables, 885 Options button for inserting and pasting, 326 restrictions, 252 Paste Special Dialog box, 329–331 table structure pasting in special ways, 328–329 inserting or deleting rows and columns, 559 pasting with Office Clipboard, 327–328 merging and splitting cells, 559–560 range to other sheets, 327 resizing overall table, 557–558 Ribbon copying commands, 324–325 effects shortcut key copying command, 325 formatting diagram, 624–625 layouts between slide masters, 545 presentation themes, changing, 528–529 moving and copying information, 67–68 themes, 179, 452–453 Outlook folders, 746–747, 748 transitions, 664–665 pictures from web browsers, 208 electronic postage, 248 presentation elements, Excel charts, 421 to CD, 695–696 e-mail entire, 697–698 account layouts, 545 Advanced tab, 716–717 to other locations, 698 automatic, 708–709, 710 slides, 491–492 Connection tab, 714–715 themes from another presentation, 549 default, changing, 750 slides from other presentations, 492–493 described, 707–708 tables Exchange server, 717–718 to another database window, 953 Folders tab, 717 within database window, 952–953 General Tab, 713–714 material, 188–189 HTTP mail account, 718–720
1134 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1135
Index E
manual setup (POP and IMAP), 710–713 junk filtering, 767 Outgoing Server tab, 714 macro security, 788–789 settings, 720 Mail Merge, 229 addresses, blocking and allowing specific message options blocked senders, 771 assigning to category, 757 international options, 771–772 business card, sending, 752–754 safe recipients, 771 calendar, sending, 751–752 safe senders, 770–771 delaying delivery, 758–759 addresses, Contact form, 812 delivery and read receipts, requesting, 757–758 anti-spam software, 768 expiration date, 759 from within application, 62 flagging for follow-up, 756–757 attachments importance and sensitivity settings, 754 automatically blocked, 785–787 restrictions, 754–755 described, 725–727 saving sent items, 750 sending blocked types, 788 send account, 750 Word documents, Excel workbooks, and PowerPoint .NET Passport address registration, 253 files, 788 Outlook Contacts, adding from received, 805 ZIP files, 788 Outlook Contacts, sending information by AutoComplete items, 725 follow up, tagging contact for, 820 certificates and digital signatures in Outlook format, 818–819 described, 789–790 in vCard format, 819 digitally signing messages, 795 Outlook data files encrypting and digitally signing messages, 794 compatibility, 737 encrypting messages, 794–795 hidden folders, 737 importing/exporting digital IDs, 791–792 Offline Folders file, 737 obtaining digital ID, 790–791 Outlook folders public keys, obtaining other people’s, 793 contents, viewing, 746 receiving digitally signed messages, 792 Copy, Cut, and Paste shortcut keys, 747 composing and sending messages default, 738 addressing options, 723 deleting items, 748–749 Contacts (Address Book), entering recipients from, described, 738 724–725 moving, copying, deleting, and renaming, 746–747, quick method, 722–723 748 reply to address, changing, 723–725 moving or copying items, 746 files and folders, 736 new e-mail, 739–741 global options new non-e-mail, 742–743 described, 759 organizing in groups, 743–745 Mail Format, 764–765 Outlook profiles Mail Setup, 763 creating new, 721 preferences, 760–762 switching, 721 Tracking Options, 762–763 understanding, 720–721 HTML message dangers, 795–796 phishing attacks, protecting against, 785 Inbox display, 735–736 publishing template, 1073–1075 junk e-mail options reading messages described, 768–769 actions, 732 phishing, 769 described, 728–730 postmarking, 769 marking as read or unread, 730 viruses, 770 Reading Pane, 731
1135 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1136
E Index
e-mail (continued) forms, data entry with, 296–297, 431–433 received attachments formulas, 288–289 native applications, 735 fractions, entering numbers with, 296 opening, 734 replacing cell contents, 291 replying, 733 selecting range of input cells, 293–294 saving, 732–733 simultaneous multiple cell entry, Ctrl+Enter, 294 viewing, 734 text entries, 288 replying to and forwarding messages, 732 text on new line within cell, 295 rule Publisher tables, 885 basics, 773–774 records, adding to table, 956–957 description, editing, 775 envelopes, Mail Merge, 229 example 1, 779–780 EOMONTH function, 369 example 2, 780–781 erasing cell contents, Excel, 291 example 3, 781–782 errors finishing, 775 formula managing, 782–783 circular references, 356–357 template, creating from blank, 776–778 described, 355–356 template, selecting, 774 specifying when calculated, 357–358 saving message drafts, 727 messages, Excel database tables, 435–436 sending and receiving, 727 values in range, 391 terminology, 709 Even Pages virus protection header/footer settings, 169 described, 784 section breaks, 161 on-demand mail scan, 784 Excel (Microsoft) embedded charts, Excel, 413 advanced counting formulas Enable Iterative Calculation setting, Excel, 357 And and Or criteria, 395 ending presentation, 685–686 And criteria, 393–394 Enhanced ScreenTips, Ribbon, 35–36 COUNTIF function, 392 enlarging shape, PowerPoint formatting diagram, 625–626 described, 391 Enter key frequency distribution, 398–402 Excel data entry workaround, 293 most frequently occurring entry, 395–396 paragraphs, creating new, 84 multiple criteria, generally, 393 entering data occurrences of specific text, 396–397 Excel Or criteria, 394–395 arrow keys instead of pressing Enter, 293 unique values, number of, 397 AutoComplete, 295 basic counting formulas AutoCorrect for shorthand data entry, 295–296 blank cells, 389–390 AutoFill, 294 described, 389 automatically moving cell pointer after data entry, 293 error values in range, 391 current date or time in cell, 297 logical values, 391 data types, 287–288 nonblank cells, 390 dates and times, 362–363 nontext cells, 391 decimal points, 294 numeric cells, 390 editing cell contents, 292 text cells, 391 entering dates, 290 total number of cells, 389 entering text and values, 289–290 cells and ranges entering times, 291 described, 318 erasing cell contents, 291 multisheet ranges, selecting, 321–322
1136 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1137
Index E
noncontiguous ranges, selecting, 320–321 content into Word rows and columns, selecting complete, 320 Chart, 1107 selecting cells by searching, 323 Clipboard, 1104–1106 selecting ranges, 319 described, 1103–1104 selecting special types of cells, 322–323 Object, 1107–1108 chart appearances, 272–273 from spreadsheet to table, 1108–1109 charts copying or moving ranges copying, 420 adjacent cells, copying to, 326 creating, 415 described, 324 data, selecting, 416 drag-and-drop copying or moving, 325–326 deleting, 421 Office Clipboard, 325 described, 6, 411–412 Options button for inserting and pasting, 326 elements, adding, 421 Paste Special Dialog box, 329–331 embedded, 413 pasting in special ways, 328–329 formatting elements, 421–422 pasting with Office Clipboard, 327–328 layouts, experimenting with different, 416–417 range to other sheets, 327 moving and deleting elements, 421 Ribbon copying commands, 324–325 moving and resizing, 420 shortcut key copying command, 325 other chart types, 418 counting and summing worksheet cells parts, 414–415 described, 387 printing, 422 functions, 388 sample creating and customizing, 415–419 Quick Count or Sum, 388 sheets, 413 data entry type, choosing, 416 arrow keys instead of pressing Enter, 293 types, 422–424 AutoComplete, 295 views, trying different, 417–418 AutoCorrect for shorthand data entry, 295–296 comments, adding to cells AutoFill, 294 deleting, 336 automatically moving cell pointer after data entry, 293 described, 335 current date or time in cell, 297 editing, 336 data types, 287–288 formatting, 335–336 decimal points, 294 hiding and showing, 336 editing cell contents, 292 reading, 336 entering dates, 290 Compatibility Checker, 276 entering text and values, 289–290 conditional formatting, 273–274 entering times, 291 conditional sums with multiple criteria erasing cell contents, 291 And and Or criteria, 409 forms, data entry with, 296–297 And criteria, 408 formulas, 288–289 described, 407–408 fractions, entering numbers with, 296 Or criteria, 409 replacing cell contents, 291 conditional sums with single criterion selecting range of input cells, 293–294 date comparison, 407 simultaneous multiple cell entry, Ctrl+Enter, 294 described, 405–406 text entries, 288 different range, 407 text on new line within cell, 295 negative values, 406–407 database tables text comparison, 407 applying table format, 429–430 consolidated options, 274 cell input messages, 436–437 creating and formatting, 426–429
1137 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1138
E Index
Excel (Microsoft), database tables (continued) names for ranges data form entry, 431–433 advantages, 331 data validation parameters, 433–434 Create Names From Selection box, 333 defining, 425–426 managing, 333–335 entering records by keyboard, 430–431 Name box, 332–333 error messages, 435–436 New Name dialog box, 332 filtering data, 439–442 rules for creating, 332 list, text length, and custom values, 435 new worksheet functions, 276–277 in Mail Merge, 444–445 number and date value formatting, 6 records and fields, 426 number formatting sorting data, 438–439 automatic, 298 subtotaling data, 442–444 described, 297–298 date and time functions Format Cells dialog box, 299–301 any date, displaying, 369–370 incorrect appearance, 301 current date, displaying, 369 Ribbon, 298–299 day of the week, determining, 374–375 shortcut keys, 299 day of the year, determining, 374 Page Layout view, 273 first day of the week after date, 376 PivotTables, 276 holidays, calculating dates of, 376–378 PowerPoint, adding table that calculates, 1112–1113 last day of a month, determining, 378 ranges, 6 leap year, determining, 378–379 rows and columns listed, 368–369 changing column widths, 317–318 nondate string, converting to date, 371 changing row heights, 318 nth occurrence of a day of a week in a month, 376 deleting, 316 number of days between two dates, calculating, hiding, 316–317 371–372 inserting, 315–316 person’s age, calculating, 374 screen elements, 279 quarters, 379 selecting information, 67 series of dates, generating, 370–371 SmartArt, 274–275 Sunday, determining date of most recent, 375–376 spreadsheet content into Word, 1108–1109 work days between two dates, calculating, 372–373 styles and themes, 272 work days offsetting a date, 373 summing formulas years between two dates, calculating, 373–374 all cells in a range, 403 dates and times cumulative sum, 403–404 entering, 362–363, 365–366 described, 402 formatting, 366–367 “top n” values, 405 inconsistent entries, 368 time-related functions leap year bug, 367 adding hours, minutes, or seconds to time, 384 pre-1900, 367–368 any time, displaying, 380 searching for dates, 364 current time, displaying, 379–380 serial numbers, 361–362 decimal hours, minutes or second to time, 383–384 system, 1900 versus 1904, 362 difference between two times, calculating, 380–381 time serial numbers, 364–365 military time, converting from, 383 described, 5–7 non-time-of-day values, 385–386 dialog boxes, 44 rounding time values, 384–385 file format, 48, 271 summing times that exceed 24 hours, 381–383 Find & Select button, 71 user interface, 270 formula AutoComplete, 275 uses, 269 lists, 7
1138 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1139
Index F
windows exiting PowerPoint, 455–456 closing, 306 expanding shapes, 225 described, 303–304 expiration date, message options, 759 moving and resizing, 304–305 exponentiation operator (^) switching among, 305–306 described, 338 Word content, using operator precedence, 339 Clipboard, 1109 exporting drag and drop, 1110 Access, 1116–1117 Object, 1110 InfoPath form data, 1077 Word, sharing with, 1103 eXtensible Markup Language (XML) workbooks editor, 97 described, 277–278 file format, 48, 92 as e-mail attachment, 788 InfoPath, 1063 worksheet actions, preventing, 309 active, 306 F adding, 307 fence-post analogy, 372 appearance, 284 field data types, assigning Access chart, 285 Attachment, 947 default number, changing, 307 AutoNumber, 947 deleting, 307 Currency, 947 described, 6 Date/Time, 946 elements, 280 described, 943–945, 948 formatting numbers, 283 Hyperlink, 947 hiding and unhiding, 310 Lookup Wizard, 947–948 keyboard navigation, 280–281 Memo, 946 month names, filling in, 282 Number, 946 mouse navigation, 281 OLE Object, 947 name, changing, 308 text, 945 printing, 285–286 Yes/No, 947 rearranging, 308, 310 Field List sales data entry, 283 Access form controls, 973–975 saving, 286 window, manipulating, 1021 side by side comparisons, 312–313 fields size, 270–271 Access query starting, 281–282 alias, providing, 1014 summing values, 284 data type, specifying, 942–943 tab color, changing, 308 described, 942 tables, 271–272 designing data-entry rules, 943 worksheet view inserting, 1013 cells, monitoring with Watch Window, 315 lookup tables, designing, 943 in multiple windows, 311–312 multiple fields, adding, 1023 side by side comparisons, 312–313 names, viewing, 1022–1023 splitting into panes, 313 naming, 942 titles, freezing panes to view, 313–314 order, changing, 1012 zooming in and out, 310–311 removing, 1012–1013 Exchange server, setting up e-mail on, 717–718 resizing columns in QBE grid, 1012 existing document, Mail Merge, 247 selecting in QBE grid, 1011–1012 showing, 1014–1015
1139 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1140
F Index
fields (continued) and replacing, 71–72 database development, 912 specific value in datasheet, 959–960 Excel database tables, 426 finishing Mail Merge, 244–246 file Firefox, copying and pasting pictures from, 208 closing, 55–56 first day of the week after date, 376 creating new, blank, 49–50 first page, header and footer layer, 175 document, creating, 85–86 five-step Access design method document template, creating file with, 50–52 data e-mail, 736 contact information, 918–919 finding presentation to open, 487–488 described, 918 formats, 47–49 line item information, 920 graphics, 205–207 sales information, 919–920 OneNote, inserting, 1054 flowchart, 916 opening, 55 forms, input, 924 printing overall, 916–917 advantages of, 56 reports, 917–918 page design settings, 59–61 tables, 920–923 preview, 57–58 Fixed Column Width table option, 185 quick print, 56–57 flagging message for follow-up, 756–757 settings, 61–62 flow direction, SmartArt, 617 Publisher text, inserting, 873–875 flowchart, five-step Access design method, 916 saving and naming, 52–55 folders switching, 63 Document Management pane, adding new, 1091 file format e-mail, 736 document PowerPoint Clip Organizer, 635 blogging, 91 searching, 17 Convert option, 89 Folders tab, e-mail, 717 described, 87–89 follow up, tagging contact for, 820 Publish, 90–91 Font dialog box, 121–122, 123 Save As, 90 Font group Excel, 271 change case, 119–120 Raster Graphics, 646–647 color, 117–119 File menu, Access, 926–927 described, 115–116 fill in forms, document security, 264 Grow/Shrink tools and keyboard shortcuts, 117 fill, presentation background, 535–536 language, 120–121 Fill-in field, Mail Merge, 240 point size, 117 Filling in Forms editing restriction, 252 typeface or font, 117 filtering font, PowerPoint Excel data, 439–442 applying, 452–453 junk e-mail, 767 themes Mail Merge records, 232–233 creating, 532 Find Recipient deleting, 533 Mail Merge, 242 placeholders, applying, 526–527 Mail Merge recipients, 234–235 sharing, 533 Find & Select button, Excel, 71 switching, 527–528 finding font/character formatting files, 17–18 character, directly applying Outlook Contacts, 803–804 clear formatting, 114–115 presentation file to open, 487–488 copy formatting, 113–114
1140 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1141
Index F
repeat formatting (F4), 113 InfoPath techniques, 112–115 completion, 1075–1076 tools, 112 data, exporting and merging, 1077 character formatting keyboard shortcuts, 123 InfoPath template described, 109–110 checking and saving, 1071 Font dialog box, 121–122 controls, adding, 1068–1070 Font group layout items, adding, 1067–1068 change case, 119–120 and main data source, 1063–1064, 1070 color, 117–119 opening new, 1064–1067 described, 115–116 submit behavior, setting up, 1071–1072 Grow/Shrink tools and keyboard shortcuts, 117 format language, 120–121 document point size, 117 blogging, 91 typeface or font, 117 Convert option, 89 Mini Toolbar, 122 described, 87–89 styles Publish, 90–91 described, 110–111 Save As, 90 direct versus, 111–112 Excel, 271 themes, 179–180 Raster Graphics, 646–647 Fonts controls styles, 145 Format Cells dialog box, 299–301 footer and header Format Painter, 113–114 even and odd pages, 169 Format Picture/Format Shape dialog box, 216 orientation, 166 formats page numbers, 176–179 document (.docx, .docm, .dotx, and .dotm) Page Setup converting .docx to .docm, 96 described, 171–172 described, 95 distance from edge of paper, 175–176 .docx, 96–97 document sections, 172 files, 47–49 document text, showing, 175 formatting editing, 173 document, limiting to selection of styles, 260–262 first page, different, 175 Excel link to previous, 174–175 charts, 421–422 odd and even pages, different, 175 comments, 335–336 section surfing, 174 conditional, 273–274 styles, 173–174 database tables, 426–429 section formatting, 160 described, 366–367 footer, presentation slide display, 541 worksheet numbers, 283 footnotes, section formatting, 160 overriding slide master, 543–544 form page numbers, 178–179 Access PowerPoint diagram described, 989–991 changing shapes used in diagram, 627–628 five-step design method, 924 editing in 2-D, 627 Form Wizard, 967–968 enlarging or shrinking shape, 625–626 navigating between fields, 992 manually applying colors and effects to individual records, moving between, 993 shapes, 624–625 reports versus, 1030 manually formatting text, 625 Ribbon appearance, 991–992 resizing entire object, 626–627 Excel, data entry with, 296–297 SmartArt colors, changing, 624 SmartArt style, 622–624
1141 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1142
F Index
formatting (continued) described, 963–964 PowerPoint handouts, 678–679 Form Wizard, 967–968 presentation placeholders, 538 multiple-items form, 965–966 presentation text boxes, 512 new form, 964–965 Publisher pictures, 882 split form, 965 Publisher tables, 885–886 values, changing Publisher text, 876–879 can’t be edited, 993 restrictions, 252 combo boxes and list boxes, 997–998 saving presentation in different, 478–481 Datasheet View, 998 SmartArt, 224–225 Date field data entry, 995–996 forms, Access editing techniques, 994 controls Memo field data entry, 995 adding, 968–969 option groups, 996–997 aligning, 980–981 pictures and OLE objects, 994–995 automatic sizing, 978–979 saving records, 998 Controls group, adding with, 972–973, 975 formula copying, 984 AutoComplete, 275 deleting, 983 calculator, 359 described, 970 cell references deselecting, 977 changing type, 350–351 Field List, adding with, 973–975 in other workbooks, 351–352 grouping, 982–983 in other worksheets, 351 label, attaching, 983–984 relative, absolute, and mixed, 348–350 modifying appearance, 981 data entry, 288–289 modifying appearance of multiple, 982 described, 337–338 moving, 979–980 editing, 348 moving and sizing handles, 976 entering multiple, selecting, 977 AutoComplete, 344 resizing, 978 functions, inserting, 345–347 resizing form area, 969 Insert Function dialog box tips, 347–348 saving form, 969–970 manually, 343 single, selecting, 976 by pointing, 344–345 type, changing, 984–985 range names, pasting, 345 types, 970–971 errors Form view circular references, 356–357 described, 989–991 described, 355–356 navigating between fields, 992 specifying when calculated, 357–358 records, moving between, 993 exact copy of, 359 Ribbon appearance, 991–992 functions printing, 998–999 arguments, 342 properties examples, 341 control, seeing all, 986–987 new to Excel 2007, 342 control settings, 987–988 number of, 343 displaying Property Sheet, 985 hard-coding values, 358–359 naming labels and captions, 988–989 mathematical operations without, 330 Ribbon commands operator precedence, 339–341 blank form, 968 operators, 338–339 datasheet form, 968
1142 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1143
Index G
in tables file, inserting Publisher, 880–881 referencing data, 354–355 Format Picture/Format Shape dialog box, 216 summarizing data, 352–353 formatting Publisher, 882 using, 353–354 image files, linking, 649 values, converting to, 359–360 OneNote, inserting, 1054 formula bar, 277 Picture Effects, 215–216 forwarding appointments, Outlook Calendar, 839–840 Picture Styles, 215 Fraction number format, Excel, 301 pictures from Clipboard and Internet, 208 fractions, entering numbers with, 296 pictures from files free, displaying appointments, 841 described, 205–207 frequency distribution, 398–402 non-supported formats, 207–208 Full Name field, Contact form, 809–810 placeholders, 86 Full Screen Reading view, 106 PowerPoint styles, 450 functions presentation as, 482 counting and summing worksheet cells, 388 presentation background, 536–537 dates and time, 368–369 Publisher formula Clip Art image, inserting, 881–882 arguments, 342 formatting pictures, 882 examples, 341 lines and shapes, drawing, 882–884 new to Excel 2007, 342 picture file, inserting, 880–881 number of, 343 placeholder picture, changing, 882 inserting, 345–347 resizing, 212–213 SmartArt described, 221 G formatting, 224–225 gallery inserting, 221–223 Ribbon, 33–34 layout, changing, 223–224 themes, applying, 521–522 Quick Styles, 224 General number format, Excel, 300 shape styles, 226 General Tab, e-mail, 713–714 shapes, 225 global options wrapping, 209–211 described, 759 gray field placeholders, 86 Mail Format, 764–765 grayscale screen elements, 465–466 Mail Setup, 763 greeting line, letter, 238–239, 248 preferences, 760–762 gridlines Tracking Options, 762–763 enabling in View Ribbon, 212 Google, finding Internet pictures, 208 PowerPoint chart formatting, 603–604 graphics screen elements, optional, 463–464 Access forms, changing, 994–995 Groove collaboration tool (Microsoft) adjusting tools, 217 account arranging on page, 217–218 deleting, 1097–1098 cell fills with, 567–570 described, 1097 Clip Art client, 1096–1097 described, 219–220 described, 1095 Microsoft Clip Organizer, 220 SharePoint versus, 1095–1096 cropping, 212, 213–214 workspaces described, 4 accepting invitations, 1101 .docx file, replacing, 97 canceling invitations, 1101 dragging and nudging, 211–212
1143 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1144
G Index
Groove collaboration tool (Microsoft), workspaces (continued) Help described, 1098–1099 browsing contents, 19 documents, working with, 1101–1102 described, 18 invitations, sending, 1100–1101 InfoPath, 19 pending invitations, sending, 1101 menu keystroke, 102 removing, 1099 Options dialog box, 43–44 grouping searching Office online, 20–21 Access forms, 982–983 hidden folders, Outlook data files, 737 Publisher objects, 898–899 hiding Report Wizards, Access, 1032–1033 Excel groups comments, 336 Outlook folders, 743–745 rows and columns, 316–317 Ribbon, 30–31 worksheets, 310 Grow/Shrink tools and keyboard shortcuts, 117 presentation slides, 693–694 guides, optional screen elements, 464–465 hierarchy diagram PowerPoint inserting and deleting shapes, 619–620 H person’s level in organization, changing, 620–621 handouts, PowerPoint subordinate layout options, 621–622 creating, 667 SmartArt, 610–611 described, 666–667 Highlight Merge Fields, Mail Merge, 243 exporting to Word, 1112 highlighting text, 118–119, 123 formatting, 678–679 holidays, calculating dates of, 376–378 Handout Master, 673 Home tab, Ribbon layout, choosing, 668 Borders and Shading dialog box, 129 orientation, setting, 675–678 Paragraph section, 128–129 placeholders, using and positioning, 674–675 horizontal alignment, Word paragraph formatting, 133 printer-specific options, 671–673 horizontal layout. See orientation printing, 668–671 horizontal scrollbar, Excel, 277 slides per page, setting, 674 HOUR function, 379 hard-coding formula values, 358–359 HTML (HyperText Markup Language) e-mail headers and footers dangers, 795–796 even and odd pages, 169 described, 246 orientation, 166 HTTP (HyperText Transfer Protocol) mail account, 718–720 page numbers, 176–179 hyperlink Page Setup Access field data type, 947 described, 171–172 document Web Layout view, 107 distance from edge of paper, 175–176 formatting, 123 document sections, 172 hyphenating text, Publisher objects, 899–900 document text, showing, 175 editing, 173 first page, different, 175 I link to previous, 174–175 IFERROR function, 276 odd and even pages, different, 175 If...Then...Else field, Mail Merge, 240 section surfing, 174 image compression utility, 655–656 styles, 173–174 image files, importing section formatting, 160 described, 647–649 linking to graphic file, 649
1144 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1145
Index I
images importing Access forms, changing, 994–995 Access, 1116–1117 adjusting tools, 217 text from Web pages, 496–497 arranging on page, 217–218 in front of text wrapping style, 210 cell fills with, 567–570 Inbox display, e-mail, 735–736 Clip Art inconsistent entries, Excel dates and times, 368 described, 219–220 Increase Indent, 130 Microsoft Clip Organizer, 220 indentation, Word paragraph formatting, 130–132 cropping, 212, 213–214 Independence Day, calculating, 377 described, 4 indexes, Ribbon Design tab, 941 .docx file, replacing, 97 InfoPath (Microsoft) dragging and nudging, 211–212 described, 13–14 file, inserting Publisher, 880–881 exporting and merging form data, 1077 Format Picture/Format Shape dialog box, 216 form completion, 1075–1076 formatting Publisher, 882 form template image files, linking, 649 checking and saving, 1071 OneNote, inserting, 1054 controls, adding, 1068–1070 Picture Effects, 215–216 layout items, adding, 1067–1068 Picture Styles, 215 and main data source, 1063–1064, 1070 pictures from Clipboard and Internet, 208 opening new, 1064–1067 pictures from files submit behavior, setting up, 1071–1072 described, 205–207 Help, 19 non-supported formats, 207–208 publishing template placeholders, 86 described, 1072 PowerPoint styles, 450 to shared network location, 1073 presentation as, 482 via e-mail, 1073–1075 presentation background, 536–537 XML, 1063 Publisher Information Rights Management, 252–256 Clip Art image, inserting, 881–882 Insert and Link option, pictures, 206 formatting pictures, 882 Insert Function dialog box tips, 347–348 lines and shapes, drawing, 882–884 Insert option, pictures, 206 picture file, inserting, 880–881 Insert Row button, Ribbon Design tab, 941 placeholder picture, changing, 882 Insert tab, Ribbon, 182 resizing, 212–213 Insert Table dialog box, 552–553 SmartArt inserting described, 221 Clip Art image into Publisher file, 881–882 formatting, 224–225 columns, 194, 315–316, 559 inserting, 221–223 Excel rows and columns, 315–316 layout, changing, 223–224 fields, Access queries, 1013 Quick Styles, 224 functions, 345–347 shape styles, 226 versus overtyping, 83 shapes, 225 PowerPoint wrapping, 209–211 clip art, 629–630 IMAP manual e-mail setup, 710–713 Clip Organizer, 634 importance hierarchy diagram shapes, 619–620 appointments, setting, 841 presentation content, 503 message options, 754
1145 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1146
I Index
inserting (continued) formatting method, 114 Publisher tab, selecting by using, 45 picture file, 880–881 keystrokes text, 873–875 built-in, 102 rows, 194, 315–316, 559 custom, 103 section breaks, 161 menu, 102 SmartArt PowerPoint presentation, 613–616 Word documents, 221–223 L insertion point, tables, 555 labels Inspect Document provision, 252 Access forms, 983–984 Instant Search, Outlook Contacts, 800 Mail Merge, 229 international options, e-mail safety, 771–772 Options dialog box, 42 Internet PowerPoint chart pictures, finding, 208 axis titles, 587–590 searching Office help online, 20–21 data, 591–593 invalid time, 381 data table, 593–594 invitations, Groove collaboration tool described, 585–587 accepting, 1101 formatting, 601–602 canceling, 1101 legends, 590–591 pending, sending, 1101 titles, 587 sending, 1100–1101 Word, 86 inviting contact to meeting, 820, 821 Labor Day, calculating, 378 italic keystroke, 102 language, Font group, 120–121 Italics, formatting, 123 last day of a month, determining, 378 layers, wrapping pictures, 209 layout J Access Report Wizards, 1035 join line, 1021 Access reports, 1031 JPG (Joint Photographic Experts Group) picture format, 207 Excel charts, 416–417 jumping to specific slides, on-screen presentation controls, form template items, adding, 1067–1068 689–690 PowerPoint junk e-mail changing, 518–520 described, 768–769 changing SmartArt, 617–618 filtering, 767 copying between slide masters, 545 phishing, 769 described, 8, 515–516 postmarking, 769 handouts, 668 viruses, 770 layouts and Slide Master view, 517–518 presentation, creating new, 544 presentation, duplicating and deleting, 545 K presentation, renaming, 544–545 Keep Automatically Update style, 147–148 slide, creating from, 490–491 keep lines together paragraph control, 137 storing, 518 keep with next paragraph control, 137 table keyboard breaks, controlling, 194 document navigation, 101–103 cell alignment, 196 Excel database table records, 430–431 cell margins and cell spacing, 197 Excel worksheet navigation, 280–281 cell picture adjustment, 218
1146 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1147
Index M
cell size, 196 list boxes, changing Access forms, 997–998 deleting rows, columns, and cells, 193 list diagram, SmartArt, 608 deleting tables, 193 lists, Excel deleting tables and table parts, 192–193 database tables, 435 inserting rows, columns, and cells, 194 worksheet, 7 merge, 194–195 live presentations, PowerPoint, 8 multiple page tables, 198 Live Preview, 26, 32–33 sorting data, 198 lock anchor picture adjustment, 218 splitting cells, rows, and columns, 195 locked or disabled fields, 962 text direction, 196 logical comparison equal to operator (=) leap year described, 338 determining, 378–379 formulas, entering manually, 343 Excel bug, 367 precedence, 339 Left arrow, 281 logical comparison greater than operator (>) legacy, PowerPoint charts versus, 575–576 described, 338 legend, PowerPoint chart precedence, 339 formatting, 603 logical comparison greater than or equal to operator (>=), labels, 590–591 338 letter formatting logical comparison less than operator (<) copy formatting, 113–114 described, 338 directly applying, 112 precedence, 339 repeat formatting (F4), 113 logical comparison less than or equal to operator (<=), 338 SmartArt shapes, 223 logical comparison not equal to operator (<>), 338 techniques, 112–115 logical values, basic Excel counting formulas, 391 letters lookup tables, Access fields, 943 Mail Merge, 229 Lookup Wizard, 947–948 writing, 248 line item information, 920 line numbers M section formatting, 160 macro viruses, 95, 788–789 suppression paragraph control, 138 Mail Format global options, 764–765 lines Mail Merge page borders, 170–171 data document Publisher, drawing, 882–884 choosing, 228–229 lining up Word document, restoring to normal, 229 Access forms, 980–981 data document, assembling cell, 196 Auto Check for Errors, 243–244 Publisher objects, 897–898 described, 235–236 tables, 190–191 Find Recipient, 242 Link to File option, pictures, 206 finishing merge, 244–246 link to previous header and footer layer, Page Setup, Highlight Merge Fields, 243 174–175 Match Fields, 241 linked text boxes Publisher text, 875–876 merge fields, 236–239 linking Preview Results, 242 Access field data type, 947 rules, 239–241 document Web Layout view, 107 Update Labels, 243 formatting, 123 data sources, 227–228 Links tool, SharePoint, 1091 described, 5
1147 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1148
M Index
Mail Merge (continued) Maximized state, Excel sheet, 304 Excel database tables, 444–445 Maximize/Restore button, Excel, 277 Mail Merge Task Pane/Wizard Measurement toolbar, Publisher text, 879 complete merge, 249–250 media file type, searching PowerPoint clip art by specific, described, 246–247 632–633 document type, 247 meeting, inviting contact to, 820, 821 preview letter, 249 Members tool, SharePoint Document Management pane, select recipients, 248 1087–1088 starting document, 247 Memo field data entry, Access forms, 995 write letter, 248–249 Memo field data types, assigning Access, 946 Outlook Contacts, 822–823 Memorial Day, calculating, 377 recipients merge fields, 236–239 duplicates, 234 Merge Record # field, Mail Merge, 240 editing data, 230–231 Merge Sequence #, Mail Merge, 240 filtering records, 232–233 merge tables, 194–195 Find Recipient, 234–235 merging and splitting cells, 559–560 sorting records, 231–232 merging InfoPath form data, 1077 Validate Addresses, 235 message options Task Pane/Wizard assigning to category, 757 complete merge, 249–250 business card, sending, 752–754 described, 246–247 calendar, sending, 751–752 document type, 247 delaying delivery, 758–759 preview letter, 249 delivery and read receipts, requesting, 757–758 select recipients, 248 expiration date, 759 starting document, 247 flagging for follow-up, 756–757 write letter, 248–249 importance and sensitivity settings, 754 Mail Setup global options, 763 restrictions, 754–755 mailing labels, Access reports, 1030 saving sent items, 750 main data source, InfoPath form template, 1063–1064, 1070 send account, 750 managing names for Excel ranges, 333–335 Microsoft. See individual products listed by name manual e-mail setup (POP and IMAP), 710–713 military time, converting from, 383 manually formatting text, PowerPoint formatting diagram, Mini toolbar 625 font/character formatting, 122 map of contact’s address, viewing, 820 Ribbon, 34–35 margins. See also headers and footers Minimize application button, Excel, 277 described, 59 Minimize window button, Excel, 277 nonprintable headers and footers, 176 Minimized state, Excel sheet, 304 page numbers, 177 MINUTE function, 379 Page Setup, 164–165 mirror indentation, 130–132 section formatting, 160 mirror indents, 132 table cell and cell spacing, 197 month word wrap and, 82 last day, determining, 378 Mark as Final provision, 252 names, filling Excel worksheet, 282 marking e-mail messages as read or unread, 730 Outlook Calendar view, 827, 830 Martin Luther King, Jr. Day, calculating, 377 MONTH function, 369, 379 Match Fields, Mail Merge, 241 most frequently occurring entry, 395–396 mathematical operations without formulas, 330 mouse navigation, Excel, 281 matrix, SmartArt, 611–612
1148 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1149
Index N
mouse pointer multiple fields, adding, 1023 cloverleaf, 104–105 multiple page table layout, 198 hollow, 98 multiple presentation files to CD, 696–697 move object with text, 218 multiple table limitations, Access queries Move with Text table positioning option, 192 described, 1023 moving design tips, 1025 Access forms, 979–980 replacing existing data with one-to-many relationship, chart elements, Excel, 421 1025 charts, entire, Excel, 420 unique index (primary key), updating, 1024 columns, 189 updating, 1024 Excel windows, 304–305 multiple tables, Access queries, 1020 handles, Access forms, 976 multiple windows, Excel worksheet view, 311–312 on-screen presentation controls from slide to slide, multiple-items form, Access, 965–966 688–689 multiplication operator (*) Outlook described, 338 folder items, 746 precedence, 339 folders, entire, 746–747, 748 multi-selecting document, 99 PowerPoint Clip Organizer, 635 multisheet ranges, Excel, 321–322 presentation placeholders, 539–540 multiuser locked record fields, 962 between records, 958–959 records within datasheet, 954 table, 1021 N Word paragraph formatting, 140 #N/A Excel error value, 356 moving information Name box, Excel, 277 described, 65 #NAME? Excel error value, 356 Office Clipboard names copying, 67–68 Access form labels and captions, 988–989 cutting, 68 conventions, Access table, 936 described, 66 Excel ranges pasting, 68–70 advantages, 331 selecting information, 67 Create Names From Selection box, 333 Windows Clipboard, 66 managing, 333–335 moving ranges Name box, 332–333 adjacent cells, copying to, 326 New Name dialog box, 332 described, 324 rules for creating, 332 drag-and-drop copying or moving, 325–326 Excel worksheets, 308 Office Clipboard, 325 fields, Access, 942 Options button for inserting and pasting, 326 files, 52–55 Paste Special Dialog box, 329–331 viewing, 1022–1023 pasting native applications, e-mail attachments, 735 with Office Clipboard, 327–328 navigation in special ways, 328–329 Access range to other sheets, 327 fields, 992 Ribbon copying commands, 324–325 Navigation Pane, 930, 931–933 shortcut key copying command, 325 dialog boxes, 45 multiple Access forms, selecting, 977 document multiple address books, Outlook Contacts, 823 Alt+clicking, 98 multiple criteria, generally, 393 Alt+dragging, 98–99 Ctrl+clicking, 98
1149 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1150
N Index
navigation, document (continued) notes, inserting OneNote keyboard, 101–103 extra writing space, 1052 multi-selecting, 99 plain, 1050–1051 rules toggle control, 100 tagged, 1051–1052 Select Browse Object, 101 Notes Page view, 460–461 Shift+click, 99 Notes section, Contact form, 812 split box, 99–100 NOW function, 369, 379 triple-clicking, 98 nth occurrence of a day of a week in a month, 376 records, adding to table, 955 nudging graphics, 211–212 records in datasheet #NULL! Excel error value, 356 described, 958 #NUM! Excel error value, 356 finding specific value, 959–960 Num Lock key, 280 moving between records, 958–959 Number field data types, assigning Access, 946 negative time values, 362 Number format, Excel, 300 negative values, conditional sums with single criterion, number formatting 406–407 described, 6 .NET Passport e-mail address registration, 253 Excel NETWORKDAYS function, 369, 372–373 automatic, 298 new contact group, 799–801 described, 297–298 new documents, adding, 1089–1090 Format Cells dialog box, 299–301 new e-mail, Outlook folders, 739–741 incorrect appearance, 301 new form, Access, 964–965 Ribbon, 298–299 New Name dialog box, 332 shortcut keys, 299 New Year’s Day, calculating, 377 worksheet, 283 Next Page section break, 160 page numbers, 178 Next Record field, Mail Merge, 240 PowerPoint chart axes, 600–601 Next Record If field, Mail Merge, 241 value, 6 1900 date system, 362 number of days between two dates, calculating, 371–372 1904 date system, 362 numbering no changes (Read-only) document security, 263 Publisher pages, 901–902 nonblank cells, basic counting formulas, 390 Word, 135–138 noncontiguous ranges, selecting Excel, 320–321 numeric cells, basic counting formulas, 390 nondate string, converting to date, 371 nonprintable items area around perimeter of paper, 175 O headers and footers, 176 object nonprinting characters, turning on, 127 Excel content into Word, 1107–1108 non-style character formatting, removing, 123 Word content in Excel, 1110 non-supported graphics formats, 207–208 occurrences of specific text, 396–397 nontext cells, basic counting formulas, 391 odd and even pages, header and footer layer, 175 non-time-of-day values, 385–386 Odd Pages Normal style header/footer settings, 169 described, 145–146, 149 section breaks, 161 task pane, applying, 146 Office button normal view, PowerPoint, 457–458 described, 40–41 Normal view/Design view button, Access, 933 Excel, 277 notebook, OneNote, 1044–1048
1150 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1151
Index O
Office Clipboard opening copying or moving ranges, 325 Access, 925–926 moving and copying information datasheet, 954 copying, 67–68 document cutting, 68 when password needed for, 264–265 described, 66 protecting with password, 252 pasting, 68–70 files, 55 selecting information, 67 PowerPoint Clip Organizer, 633–634 pasting ranges, 327–328 presentation, 485–486 Office (File) menu, PowerPoint, 450 presentation from different program, 487 Office Online, finding PowerPoint Clip Organizer on, received attachments, e-mail, 734 639–641 server files, SharePoint, 1085 Offline Folders file, Outlook data files, 737 Word document as presentation, 496 offline, making PowerPoint Clip Organizer available, 639 operator precedence, formula, 339–341 OLE Object field data types, assigning Access, 947 option groups, Access forms, 996–997 OLE objects, 994–995 Options button for inserting and pasting, 326 on-demand mail scan, 784 Options dialog box OneNote (Microsoft) Advanced tab, 42–43 described, 12–13, 1044–1046 described, 41 Help, 19 Help system, 43–44 notebook, creating, 1046–1048 labels, 42 notes, inserting Or criteria, 394–395, 409 extra writing space, 1052 organization, charting person’s level in, 620–621 plain, 1050–1051 orientation tagged, 1051–1052 described, 59 organizing, finding, and sharing Page Setup, 166–167 described, 1057 PowerPoint handouts, 675–678 publishing pages for others, 1060–1062 PowerPoint slides, 675–678 reorganizing, 1058–1059 section formatting, 160 searching notes, 1060 Outgoing Server tab, 714 tagged notes, viewing, 1059 outline Outlook tasks, inserting, 1052–1054 PowerPoint, printing, 682 page, creating, 1049–1050 presentation slides, inserting from picture or file, inserting, 1054 described, 493–494 screen clipping, inserting, 1054–1056 other text-based formats, 495 section, creating, 1048–1049 post-import cleanup, 495–496 usefulness, 1043–1044 tips, 494–495 writing on a page, 1056–1057 Outline (Master Document tools) view, 107–108 online presentation template, 472 Outline pane, creating new slides from, 488–490 on-screen presentation controls Outlook (Microsoft). See also Outlook Calendar; Outlook described, 686–688 Contacts moving from slide to slide, 688–689 Address Book, using in Word, 1113–1115 on-screen presentation pen data files annotations, saving, 693 compatibility, 737 color, choosing, 691–692 hidden folders, 737 pen type, 692–693 Offline Folders file, 737
1151 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1152
O Index
Outlook (Microsoft) (continued) Task view described, 9–10 described, 848–850 folders timeline, 850–851 contents, viewing, 746 To-Do List, 851–852 Copy, Cut, and Paste shortcut keys, 747 tasks default, 738 accept/decline notifications, 856–857 deleting items, 748–749 assigning, 854–855 described, 738 assignment, receiving, 856 moving, copying, deleting, and renaming, 746–747, Calendar, viewing on, 859–860 748 creating new, 852–853 moving or copying items, 746 described, 847 new e-mail, 739–741 entering details, 853–854 new non-e-mail, 742–743 options, 860–861 organizing in groups, 743–745 recurrence, specifying, 855–856 OneNote tasks, inserting, 1052–1054 status reports, 858 profiles To-Do bar, viewing on, 859 creating new, 721 To-Do bar, 831–832 switching, 721 week view, 827, 829 understanding, 720–721 Outlook (Microsoft) Contacts RSS feeds, 9–10 address book, adding to security, 9 from contact, 806 Smart Tags, 1115–1116 manually, 805 Outlook (Microsoft) Calendar from received e-mail, 805 appointments from vCard file, 806 categories, assigning, 840–841 All Fields display, 813–815 conflicts, 834 business card, editing, 815–816 display on Scheduling page, 841–842 Certificates (digital certificates), 813 editing and deleting, 835 Contact form forwarding, 839–840 Addresses section, 811 free, displaying as, 841 e-mail addresses, 812 importance, setting, 841 Full Name field, 809–810 private, marking as, 841 Notes section, 812 recurring events, scheduling, 836–837 Phone Numbers section, 810–811 reminders, 837–838, 844–845 Picture section, 812 simple, 832–834 Context Menus, 820 time zones, 839 described, 797–798 week numbers, 846 Details view, 813 work week, defining, 845 distribution lists custom views, 831 creating, 807–808 day view, 827–828 described, 806 day, week, or monthly views, 827 updating, 807 described, 825–826 using, 808–809 month view, 827, 830 Instant Search, 800 searching Mail Merge, 822–823 basic, 842–843 multiple address books, 823 criterion, adding, 843–844 options, 823–824 sending message options, 751–752
1152 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1153
Index P
sending information by e-mail described, 159 from Contact form, 820 dialog box, 59–61 follow up, tagging contact for, 820 header and footer layer map of contact’s address, viewing, 820 described, 171–172 meeting, inviting contact to, 820, 821 distance from edge of paper, 175–176 in Outlook format, 818–819 document sections, 172 task, assigning to contact, 820, 821 document text, showing, 175 in vCard format, 819 editing, 173 Web page, viewing contact’s, 820 first page, different, 175 telephone dialing, 816–818 link to previous, 174–175 window odd and even pages, different, 175 Contacts view, customizing, 801–802 page numbers, 176–179 described, 798–799 section surfing, 174 finding alphabetically, 804 styles, 173–174 finding contacts, 803–804 page borders, 170–171 new contact group, adding, 799–801 page layout settings searching by category, 803 described, 168 outside printing, 904–905 section break, fixing or changing, 168–169 Overall Table Fill, 566–567 vertical page alignment, 169–170 overtyping, inserting versus, 83 section formatting automatic breaks, 162 breaks, 160–161 P described, 160 page inserting breaks, 161 borders, 170–171 sections, 160 break before paragraph control, 137 styles, section formatting, and paragraph formatting design settings, printing, 59–61 described, 162 layout, PowerPoint speaker notes, 681 saving for reuse, 162–163 OneNote, creating, 1049–1050 themes Publisher built-in, 179–180 adding, 900–901 described, 179 described, 900 Page view buttons, Excel, 277 numbering, 901–902 panes, splitting Excel worksheet view into, 313 Page Layout, 59–60, 163–164, 273 paper page numbers header and footer layer, distance from edge of, 175–176 deleting, 178 nonprintable area around perimeter of, 175 formatting, 178–179 printing size, 59 inserting, 176–177 size, section formatting, 160 margins, 177 source, section formatting, 160 orientation, 166 paragraph sections, 179 blank document file, creating, 84 Page Options, updating Publisher publication, 895–896 decoration Page Setup borders and boxes, 139–140 choices numbering/bullets, 135–138 columns, 167–168 shading, 138–139 described, 163–164 defining, 126–128 margins, 164–165 selecting entire, 98 orientation, 166–167 paragraph (¶) icon, 152 size, 167
1153 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1154
P Index
paragraph formatting Picture Styles, 215 described, 162 PivotTables, Excel, 276 indentation, 130–132 placeholder. See also content placeholders, presentation saving for reuse, 162–163 colors, 524–525 SmartArt shapes, 223 creating and adding Publisher text, 872–873 Word document, 86–87 defining paragraphs, 126–128 PowerPoint handouts, 674–675 horizontal alignment, 133 presentation, adding custom, 542–543 moving, 140 Publisher picture, changing, 882 sorting, 140 typing Publisher text in, 871–872 structural versus decorative, 130 plain notes, inserting OneNote, 1050–1051 styles, 125–126 plain text e-mail, 246 tabs, 133–135 plotting PowerPoint charts by rows versus by columns, techniques, 130 580–582 parts point size, Font group, 117 charts, Excel, 414–415 Point size formatting, 123 PowerPoint charts, 574 pointing formula, 344–345 password, document POP and IMAP manual e-mail setup, 710–713 to open/modify, 264–265 Portable Document Format (PDF) setting, 252 Excel file, 277 Paste formatting, 123 saving document as, 62 Paste Special Dialog box, 329–331 positioning presentation text boxes, 509–510 pasting postmarking, 769 Office Clipboard, 68–70 pound signs, series of (#####) pictures from web browsers, 208 column size, 301 ranges in special ways, 328–329 invalid time, 381 PDF (Portable Document Format) PowerPoint (Microsoft) Excel file, 277 animation saving document as, 62 described, 8, 659–660 pen type, on-screen presentation, 692–693 preset, 666 pending invitations, sending, 1101 chart axes Percentage number format, Excel, 301 described, 594 percentage values, entering into cell, 298 number format, 600–601 permission presets, 595–596 document security and, 251 scale options, 596–599 restricting (Information Rights Management), 252–256 chart formatting person’s age, calculating, 374 area, 602 person’s level in organization, changing, 620–621 data series, 604–605 PgDn, 281 gridlines and walls, 603–604 PgUp, 281 legend, 603 phishing manually applied, clearing, 601 attacks, protecting against, 785 styles, 602 described, 769 titles and labels, 601–602 Phone Numbers section, Contact form, 810–811 chart labels photo formatting choices, PowerPoint, 451 axis titles, 587–590 Picture Effects, 215–216 data, 591–593 Picture section, Contact form, 812 data table, 593–594
1154 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1155
Index P
described, 585–587 SmartArt colors, changing, 624 legends, 590–591 SmartArt style, 622–624 titles, 587 handouts charting tools, 454–455 creating, 667 charts described, 666–667 data range, redefining, 582–584 formatting, 678–679 described, 8, 573 Handout Master, 673 legacy versus, 575–576 layout, choosing, 668 parts, 574 orientation, setting, 675–678 plotting by rows versus by columns, 580–582 placeholders, using and positioning, 674–675 starting new, 577–580 printer-specific options, 671–673 types and layout presets, 584–585 printing, 668–671 clip art slides per page, setting, 674 Clip Organizer, 629 hierarchy diagram described, 628–629 inserting and deleting shapes, 619–620 inserting on slide, 629–630 person’s level in organization, changing, 620–621 searching by specific media file type, 632–633 subordinate layout options, 621–622 searching in specified collections, 631–632 image files, importing searching with multiple keywords, 631 acquiring from digital camera, 651 Clip Organizer acquiring from scanner, 649–651 cataloging clips, 636–638 described, 647–649 deleting clips, 638–639 linking to graphic file, 649 finding on Office Online, 639–641 layouts, 8 folders, creating and deleting, 635 live presentations, 8 inserting art with, 634 masters, 8 making available offline, 639 new display window moving clips between collections, 635 arranging, 467 opening and browsing, 633–634 described, 466 color, font, and effect themes, 452–453 switching among, 467 compressing images Office (File) menu, 450 image compression utility, 655–656 outline, printing, 682 third-party utility, 656 photos custom slide layouts, 455 cropping, 652–654 described, 7–8 resetting, 654 drawing and photo formatting choices, 451 sizing, 651–652 Excel, adding table that calculates, 1112–1113 Raster Graphics exporting handouts to Word, 1112 color depth, 645–646 file format, 48 described, 642–643 files as e-mail attachment, 788 digital camera photo resolution, 645 formatting diagram file format, 646–647 changing shapes used in diagram, 627–628 pre-existing files resolution, 643 editing in 2-D, 627 scanned files resolution, 644–645 enlarging or shrinking shape, 625–626 screen elements, optional manually applying colors and effects to individual color/grayscale/pure black and white views, 465–466 shapes, 624–625 gridlines, 463–464 manually formatting text, 625 guides, 464–465 resizing entire object, 626–627 Ruler, 463
1155 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1156
P Index
PowerPoint (Microsoft) (continued) to Word documents, 1112 selecting information, 67 zooming in and out, 461–462 slides PowerPoint Viewer with CD, 699 orientation, setting, 675–678 pre-1900 dates and times, 367–368 printing, 682–683 preferences, global options, 760–762 SmartArt presentation bullets, adding, 616 adding custom placeholder, 542–543 cycle diagram, 610 audio-visual equipment described, 453–454 described, 699 diagram layout, changing to different, 617–618 Display Hardware for multi-screen viewing, 700–701 flow direction, 617 Presenter View on two screens, 702–703 hierarchy chart, 610–611 two screen presentation, setting up, 699, 701–702 inserting, 613–614 background list diagram, 608 described, 533–534 matrix, 611–612 fill, applying, 535–536 process diagram, 608–609 graphics, 536–537 promoting and demoting text, 616 style, applying, 534–535 pyramid diagram, 612 basing on content from another application, 472–473 relationship diagram, 611 basing on existing, 472 reordering shapes, 617 closing, 484–485 repositioning shapes, 617 colors resetting graphic, 617 placeholders, 524–525 shapes, inserting and deleting, 615–616 themes, switching, 525–526 text editing, 614 content placeholders types and uses, 607–608 described, 502–503, 542 speaker notes inserting content, 503 described, 679 manually inserted objects versus, 503 page layout, 681 copying printing, 682 to CD, 695–696 typing, 679–680 layouts between slide masters, 545 starting and exiting, 455–456 options, 697–698 styles for graphics and text, 450 to other locations, 698 tables, 8 slides, 491–492 tabs and Ribbon, 449 slides from other presentations, 492–493 text formatting options, 451–452 deleting and restoring custom placeholder, 543 3-D rotation, 605 deleting slides, 498 transitions duplicating and deleting layouts, 545 automatic versus manual, 660 finding file to open, 487–488 described, 8, 659–660 hiding and unhiding slides, 693–694 effects, 664–665 importing text from Web pages, 496–497 rehearsing and recording timings, 662–664 inserting new slides from an outline timing automatic, 660–662 described, 493–494 view, changing other text-based formats, 495 described, 456 post-import cleanup, 495–496 normal view, 457–458 tips, 494–495 Notes Page view, 460–461 layouts Slide Show view, 459–460 changing, 518–520 Slide Sorter view, 458–459 creating new, 544 from Word documents, 1111–1112 described, 515–516
1156 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1157
Index P
duplicating and deleting, 545 starting and ending, 685–686 layouts and Slide Master view, 517–518 starting from scratch, 469–470 storing, 518 starting from template multiple files to CD, 696–697 installed, 470–471 on-screen pen online, 472 annotations, saving, 693 saved, 471 color, choosing, 691–692 text boxes pen type, 692–693 AutoFit behavior, changing, 510–512 on-screen show controls formatting text, 512 blanking screen, 690–691 positioning, 509–510 described, 686–688 selecting, 506–507 jumping to specific slides, 689–690 sizing, 507–509 moving from slide to slide, 688–689 text boxes, creating manually opening, 485–486 advantages of using, 505–506 opening from different program, 487 creating, 506 opening Word document as, 496 described, 504 overriding slide master formatting, 543–544 themes PowerPoint Viewer with CD, 699 applying, 520–524 preset placeholders copying from another presentation, 549 described, 537–538 creating, 548 displaying date, number, and footer, 540–541 custom color, 529–532 formatting, 538 custom font, 532–533 moving, deleting, or restoring, 539–540 deleting, 549 rearranging slides, 500–502 described, 515–516 renaming layout, 544–545 effect theme, changing, 528–529 saving font placeholders, 526–527 changing location (Windows Vista), 475–477 font, switching, 527–528 changing location (Windows XP), 477–478 renaming, 548–549 compatibility issues, 481–482 sources, 516 in different format, 478–481 templates versus, 516 for first time, 474–475 testing on graphic, 528 slide text only, 482 undoing mistakes, 499–500 slides as graphics, 482 presentation graphics program. See PowerPoint (Microsoft) specifying options, 483–484 Presenter View on two screens, 702–703 subsequent times, 475 preset placeholders, presentation for use on Web, 482 described, 537–538 selecting slides, 497–498 displaying date, number, and footer, 540–541 showing hidden slides, 694–695 formatting, 538 slide moving, deleting, or restoring, 539–540 creating from layout, 490–491 preset styles creating from Slide pane, 490 PowerPoint chart axes, 595–596 creating new from Outline pane, 488–490 table, 199–202 deleting, 498 President’s Day, calculating, 377 slide masters preview creating and deleting, 546 Mail Merge described, 545–546 addresses, 237–238 preserving, 547 letter, 249 renaming, 546–547 results, 242
1157 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1158
P Index
preview (continued) preview, 57–58 Print Preview quick print, 56–57 document, 59 settings, 61–62 headers and footers, 172 PowerPoint Report Wizards, Access, 1037–1038 handouts, 668–671 printing files, 57–58 outline, 682 primary key Publisher Access described, 902, 904–905 choosing, 949–950 outside, 904–905 composite, 950–951 by yourself, 902–904 creating, 950 table design, 951 unique values, 949 private, marking appointments as, 841 Design tab (Ribbon), 940–941 process diagram, SmartArt, 608–609 Print Documents, 245 properties, Access forms Print Layout view control, seeing all, 986–987 document, 105–106 control settings, 987–988 headers and footers, 172 displaying Property Sheet, 985 Print Preview naming labels and captions, 988–989 document, 59 Property Sheet, Access forms, 985 headers and footers, 172 Property Sheet button, 941 Report Wizards, Access, 1037–1038 protecting documents for review, 266 printed handouts, PowerPoint Publish document, 90–91 creating, 667 Publisher (Microsoft) described, 666–667 Clip Art image, inserting, 881–882 exporting to Word, 1112 described, 10–11 formatting, 678–679 Design Checker, 902 Handout Master, 673 Design Gallery, 893–894 layout, choosing, 668 fine-tuning objects orientation, setting, 675–678 aligning, 897–898 placeholders, using and positioning, 674–675 described, 897 printer-specific options, 671–673 grouping, 898–899 printing, 668–671 wrapping and hyphenating text, 899–900 slides per page, setting, 674 graphics printers Clip Art image, inserting, 881–882 nonprintable area around perimeter of paper, 175 formatting pictures, 882 PowerPoint handout options, 671–673 lines and shapes, drawing, 882–884 printing picture file, inserting, 880–881 Access placeholder picture, changing, 882 forms, 998–999 lines and shapes, drawing, 882–884 recordset, 1019 pages reports, 1040 adding, 900–901 documents, restriction on, 255 described, 900 Excel numbering, 901–902 charts, 422 picture file, inserting, 880–881 worksheet, 285–286 placeholder picture, changing, 882 files printing advantages of, 56 outside, 904–905 page design settings, 59–61 by yourself, 902–904
1158 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1159
Index Q
selecting information, 67 queries, Access special effects capabilities, 1004–1005 BorderArt, 887–890 creating described, 887 Datasheet view, 1007 drop caps, 890–891 described, 1005–1007 WordArt, 891–892 Design tab in Query Design window, 1007–1008 tables Design view, 1007 described, 884 QBE grid in Query Design window, 1008 entering and editing, 885 Query Design window, navigating, 1007 format, 885–886 described, 1001–1003 template, 869–871 displaying only selected records text criteria, 1017 creating placeholder and adding, 872–873 entering other simple criteria, 1018–1019 described, 871 simple string criteria, 1017–1018 file, inserting, 873–875 fields formatting, 876–879 alias, providing, 1014 Measurement toolbar, 879 inserting, 1013 resizing, autoflow, and linked text boxes, 875–876 order, changing, 1012 typing in placeholder, 871–872 removing, 1012–1013 updating publication resizing columns in QBE grid, 1012 background, 894–895 selecting in QBE grid, 1011–1012 colors, 896–897 showing, 1014–1015 described, 894 fields from multiple tables Page Options, 895–896 multiple fields, adding, 1023 workspace, 865–868 names, viewing, 1022–1023 publishing InfoPath template multiple table limitations described, 1072 described, 1023 to shared network location, 1073 design tips, 1025 via e-mail, 1073–1075 replacing existing data with one-to-many relationship, publishing OneNote pages for others, 1060–1062 1025 pyramid diagram, SmartArt, 612 unique index (primary key), updating, 1024 updating, 1024 multiple tables, adding, 1020 Q printing recordset, 1019 QAT (Quick Access Toolbar) recordset described, 28–29 described, 1005 Excel display, 1010–1011 data entry form, 297 printing, 1019 described, 279 saving, 1019 Quick Print button, adding, 57 selecting fields Reveal Formatting pane, 128 multiple, adding, 1009–1010 Ribbon, 31–32 single, adding, 1008–1009 styles, 146 sort order, 1015–1016 QBE grid table/query pane, working with described, 1011–1012 adding tables, 1022 in Query Design window, 1008 described, 1020 resizing columns, 1012 Field List window, manipulating, 1021 quarters, Excel date function, 379 join line, 1021 queries, 914
1159 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1160
Q Index
queries, Access, table/query pane, working with (continued) rearranging moving table, 1021 Excel worksheets, 308, 310 removing table, 1021 presentation slides, 500–502 types, 1004 recipients, Mail Merge Query Design window, navigating, 1007 duplicates, 234 question mark (?), 308 editing data, 230–231 Quick Access Toolbar. See QAT filtering records, 232–233 Quick Count or Sum worksheet cells, 388 Find Recipient, 234–235 Quick Launch toolbar, switching to another file or sorting records, 231–232 application window, 63 Task Pane/Wizard, 248 Quick Print button, 57 Validate Addresses, 235 quick print files, 56–57 Recolor picture adjustment, 217 Quick Style sets Recommend tab, styles, 153–155 described, 149 records modifying and creating, 150–151 Access forms, moving between, 993 reverting to original styles, 151 adding to table Quick Tables, 181–182 automatic data type validation, 957–958 entering new data, 956–957 moving within datasheet, 954 R Navigation buttons, 955 RANDBETWEEN function, 360 opening datasheet, 954 range saving, 957 copying or moving to other sheets, 327 database development, 912 described, 318 Excel database tables, 426 Excel, 6 recordset, Access multisheet ranges, selecting, 321–322 display, 1010–1011 names, pasting, 345 queries, 1005 noncontiguous ranges, selecting, 320–321 recurring events, scheduling appointments, 836–837 rows and columns, selecting complete, 320 recurring tasks, Outlook Calendar, 855–856 selecting #REF! Excel error value, 356 cells, 293–294 referencing data formula, 354–355 cells by searching, 323 rehearsing and recording transition timings, presentations, described, 319 662–664 special types of cells, 322–323 relational databases transposing, 31 when to use multiple tables, 913 Raster Graphics working with multiple tables, 912 described, 642–643 relationship diagram, SmartArt, 611 file format, 646–647 relative, absolute, and mixed formula references, 348–350 pre-existing files resolution, 643 reminders, appointment, 837–838, 844–845 Read Only documents, 252 removable media, pictures on, 205 reading removing e-mail messages Access forms, 983 actions, 732 appointments, 835 described, 728–730 chart elements, Excel, 421 marking as read or unread, 730 charts, full Excel, 421 Reading Pane, 731 columns, 193, 136, 559 Excel comments, 336 comments, 336 Reading Pane, e-mail messages, 731 custom color presentation themes, 532
1160 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1161
Index R
custom font presentation themes, 533 reports fields, Access queries, 1012–1013 database, 915 Groove collaboration tool, 1097–1098 five-step Access design method, 917–918 Outlook folder items, 748–749 reports, Access Outlook folders, entire, 746–747, 748 creation process page numbers, 178 assembling data, 1031 PowerPoint Clip Organizer, 638–639 described, 1030 presentation custom placeholder, 543 layout, 1031 presentation layouts, 545 forms versus, 1030 presentation placeholders, 539–540 printing, 1040 presentation slides, 498 Report Wizards presentation themes, 549 creating new, 1031–1032 rows, 193, 316, 559 defining group data, 1033 shapes, PowerPoint hierarchy diagram, 619–620 design, 1036–1037 SmartArt, 615–616 grouping levels, 1032–1033 table, 1021 layout, selecting, 1035 tables and table parts, 192–193 Print Preview window, 1037–1038 tables in database window, 952 Report Design window, 1038–1039 worksheets, 307 sort order, selecting, 1034 workspaces, Groove collaboration tool, 1099 style, 1036 renaming summary options, selecting, 1034–1035 Outlook folders, 746–747, 748 saving, 1040 presentation slide masters, 546–547 types presentation themes, 548–549 columnar, 1028–1029 tables in database window, 952 described, 1027–1028 reordering SmartArt shapes, 617 mailing labels, 1030 reorganizing OneNote, 1058–1059 tabular, 1028 repeat formatting (F4) characters, 113 repositioning SmartArt shapes, 617 replacing Reset Picture adjustment, 217 Excel cell contents, 291 resetting photos, 654 existing data with one-to-many relationship, 1025 resetting SmartArt, 617 finding and, 71–72 resizing reply to address, changing, 723–725 Access forms, 969, 978 replying to and forwarding e-mail messages, 732 charts, Excel, 420 replying to received attachments, e-mail, 733 Excel windows, 304–305 Report Design window, Access, 1038–1039 graphics, 212–213 Report Wizards, Access overall table, 557–558 creating new, 1031–1032 PowerPoint entire object, 626–627 defining group data, 1033 Publisher text, 875–876 design, 1036–1037 tables, 187 grouping levels, 1032–1033 resolution, Raster Graphics layout, selecting, 1035 described, 643 Print Preview window, 1037–1038 scanned files, 644–645 Report Design window, 1038–1039 Restored state, Excel sheet, 304 sort order, selecting, 1034 restoring style, 1036 presentation custom placeholder, 543 summary options, selecting, 1034–1035 presentation placeholders, 539–540
1161 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1162
R Index
Restrict tab styles, 155–156 groups, 30–31 restrictions, message options, 754–755 Home tab results-oriented user interface, 25–27 Borders and Shading dialog box, 129 reusable template Paragraph section, 128–129 described, 4 Insert tab, 182 Excel, 277 Live Preview, 32–33 file, creating, 50–52 Mini toolbar, 34–35 InfoPath form PowerPoint, 449 checking and saving, 1071 Quick Access toolbar, 31–32 controls, adding, 1068–1070 shortcut or contextual menus, 35 layout items, adding, 1067–1068 status bar, 39 and main data source, 1063–1064, 1070 styles, 143–145 opening new, 1064–1067 tab row submit behavior, setting up, 1071–1072 described, 29 Mail Merge, starting document, 247 key tips, 29 presentation task panes, 37–38 installed, 470–471 title bar, 28–29 online, 472 View tab saved, 471 arranging windows, 64 presentation themes versus, 516 switching to another file or application window, 63 Publisher, 869–871 Right arrow, 281 rule, e-mail, 774, 776–778 rotating Word document elements, 166–167 themes, applying, 523 rounding time values, 384–385 Word document row numbers, 279 described, 85 rows file, creating, 85–86 deleting, 193 placeholders and sample content, 86–87 Excel reuse, saving formatting for, 162–163 changing column widths, 317–318 Reveal Formatting pane, 127–128 changing row heights, 318 review, protecting documents for, 266 deleting, 316 Ribbon hiding, 316–317 Access inserting, 315–316 appearance, 991–992 selecting complete, 320 blank form, 968 plotting PowerPoint charts, 580–582 datasheet form, 968 selecting, 187–188, 556–557 described, 930, 933, 963–964 splitting, 195 Form Wizard, 967–968 RSS feeds, Outlook, 9–10 multiple-items form, 965–966 rule, e-mail new form, 964–965 basics, 773–774 split form, 965 description, editing, 775 context-sensitivity, 26 example 1, 779–780 contextual tools, 31 example 2, 780–781 copying commands, 324–325 example 3, 781–782 described, 23, 27–28 finishing, 775 Dialog Box Launchers, 36–37 managing, 782–783 Enhanced ScreenTips, 35–36 template Excel, 279 creating from blank, 776–778 galleries, 33–34 selecting, 774
1162 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1163
Index S
ruler sent messages, 750 PowerPoint, optional, 463 server, SharePoint, 1085 removing tabs, 133 scale options, PowerPoint chart axes, 596–599 setting tabs, 133 scaling text, 122 rules scanned files resolution, Raster Graphics, 644–645 for creating names for Excel ranges, 332 scanners Mail Merge, 239–241 color depth and, 646 toggle control, document, 100 image files, acquiring from, 649–651 scheduling appointments, Outlook Calendar categories, assigning, 840–841 S conflicts, 834 safe recipients, 771 display on Scheduling page, 841–842 safe senders, 770–771 editing and deleting, 835 sales data entry, Excel worksheet, 283 forwarding, 839–840 sales information, 919–920 free, displaying as, 841 sample charts, 415–419 importance, setting, 841 sample document content, 86–87 private, marking as, 841 Save As dialog box, 53 recurring events, scheduling, 836–837 Save As document, 90, 94 reminders, 837–838, 844–845 saving simple, 832–834 Access time zones, 839 completed table, 951 week numbers, 846 form, 969–970 work week, defining, 845 queries, 1019 Scientific number format, Excel, 301 reports, 1040 screen clipping, OneNote, 1054–1056 document screen elements blogging, 91 Excel, 279 Convert option, 89 PowerPoint, optional, 463 described, 87–89 scroll buttons, Excel sheet tab, 279 Publish, 90–91 searching Save As, 90 for Clip Art, 219 Excel worksheet, 286 for dates, 364 files, 52–55 folders, 17 InfoPath form template, 1071 OneNote, 1060 message drafts, 727 Outlook Calendar presentation basic, 842–843 changing location (Windows Vista), 475–477 criterion, adding, 843–844 changing location (Windows XP), 477–478 Outlook Contacts by category, 803 compatibility issues, 481–482 for pictures on Internet, 208 in different format, 478–481 PowerPoint clip art for first time, 474–475 with multiple keywords, 631 slide text only, 482 by specific media file type, 632–633 slides as graphics, 482 in specified collections, 631–632 specifying options, 483–484 selecting cells by, 323 subsequent times, 475 SECOND function, 379 for use on Web, 482 section received attachments, e-mail, 732–733 OneNote, creating, 1048–1049 records, adding to table, 957 page layout settings, fixing or changing, 168–169 records in Access forms, changing, 998 surfing header and footer layer, 174
1163 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1164
S Index
section formatting send account, message options, 750 automatic breaks, 162 sending and receiving e-mail, 727 columns, 160 sending e-mail messages described, 162 addressing options, 723 inserting breaks, 161 Contacts (Address Book), entering recipients from, page number options, 179 724–725 Page Setup quick method, 722–723 breaks, 160–161 reply to address, changing, 723–725 described, 160 sensitivity settings, e-mail messages, 754 sections, 160 Sent E-Mail Messages, 246 saving for reuse, 162–163 separator character, page number options, 178 security, document serial number system, Excel Comments, 264 dates, 290 digital signatures dates and times, 361–362 adding, 256–257 time, 291 described, 256 series of dates, generating, 370–371 removing, 257–258 server, SharePoint Document Inspector (removing private/personal described, 1082–1083 information), 258–260 Document Workspace, creating, 1083–1084 fill in forms, 264 Server Tasks options, SharePoint formatting, limiting to selection of styles, 260–262 Check In, 1093 no changes (Read-only), 263 Check Out, 1093 password to open/modify, 264–265 described, 1092 protecting documents for review, 266 Discard Check Out, 1093 protection types, 251–252 Document Management Information, 1094 restricting permission (Information Rights Management), View Version History, 1093–1094 252–256 View Workflow Tasks tool, 1094 Tracked Changes, 264 Set Bookmark field, Mail Merge, 241 security, Outlook, 9 shading Select Browse Object, 101 tables, 202 select recipients, Mail Merge Task Pane/Wizard, 248 text, 118 selecting Word, 138–139 Access query fields shadow, table, 570 described, 67 Shape Effects, 226 multiple, adding, 977, 1009–1010 Shape Fill, 226 single, adding, 1008–1009 Shape Outline, 226 cells by searching, 323 Shape Style Gallery, 226 Excel shapes items, generally, 67 PowerPoint formatting diagram, changing, 627–628 ranges, 319 Publisher, drawing, 882–884 special types of cells, 322–323 SmartArt tables, rows, and columns, 187–188 described, 225 PowerPoint, 67 inserting and deleting, 615–616 presentation slides, 497–498 shared network location, InfoPath publishing template, 1073 presentation text boxes, 506–507 SharePoint (Microsoft) Publisher, 67 described, 1081 rows, columns, and cells, 556–557 Document Information tool, 1091–1092 selection method, character formatting, 112
1164 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1165
Index S
Document Management pane e-mail described, 1086 described, 789–790 folders, adding new, 1091 digitally signing messages, 795 Members tool, 1087–1088 encrypting and digitally signing messages, 794 Status tool, 1086 encrypting messages, 794–795 workspace, creating new, 1090 importing/exporting digital IDs, 791–792 Groove collaboration tool versus, 1095–1096 obtaining digital ID, 790–791 Links tool, 1091 public keys, obtaining other people’s, 793 server, accessing receiving digitally signed messages, 792 described, 1082–1083 simple string criteria, Access queries, 1017–1018 Document Workspace, creating, 1083–1084 single Access form, selecting, 976 opening and saving files, 1085 size Server Tasks options cell, 196 Check In, 1093 document files, 93 Check Out, 1093 Page Setup, 167 described, 1092 paper printing, 59 Discard Check Out, 1093 sizing Document Management Information, 1094 handles, Access forms, 976 View Version History, 1093–1094 photos, 651–652 View Workflow Tasks tool, 1094 presentation text boxes, 507–509 Tasks tool Skip Record If field, Mail Merge, 241 adding tasks, 1088–1089 skipping blanks when pasting, 330 described, 1088 slash (/), 308 new documents, adding, 1089–1090 slide sharing custom font, presentations, 533 copying sheet tabs, 279 from other presentations, 492–493 Shift + Tab, 281 presentation, 491–492 Shift+click document, 99 creating presentation from layout, 490–491 showing deleting presentation, 498 Access queries as graphics, 482 criteria, 1017 inserting from an outline entering other simple criteria, 1018–1019 described, 493–494 fields, 1014–1015 other text-based formats, 495 simple string criteria, 1017–1018 post-import cleanup, 495–496 date, number, and footer in presentation placeholders, tips, 494–495 540–541 number, 541 Excel comments, 336 Outline pane, creating new from, 488–490 hidden slides, 694–695 PowerPoint, printing, 682–683 slides during presentation, 693–694 rearranging presentation, 500–502 shrinking shape selecting presentation, 497–498 described, 225 Slide Master view, 517–518 PowerPoint formatting diagram, 625–626 slide masters side by side comparisons, Excel worksheets, 312–313 described, 8 signatures, digital formatting, overriding, 543–544 document security layouts, copying between, 545 adding, 256–257 presentation described, 251, 256 creating and deleting, 546 removing, 257–258 described, 545–546
1165 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1166
S Index
slide masters, presentation (continued) sorting preserving, 547 Excel database tables, 438–439 renaming, 546–547 recipients, 231–232 Slide pane, creating presentation from, 490 tables, 198 slide show. See PowerPoint (Microsoft) Word paragraph formatting, 140 Slide Show view, 458–460 sources, presentation themes, 516 slide text, presentation, 482 spacing slides per page, setting PowerPoint handouts, 674 table cells, 197 small capital letters formatting, 123 text, 122 Smart Tags, 75, 1115–1116 spam SmartArt described, 768–769 colors, changing, 624 filtering, 767 described, 221 phishing, 769 Excel, 274–275 postmarking, 769 formatting, 224–225 viruses, 770 inserting, 221–223 speaker notes, PowerPoint layout, changing, 223–224 described, 679 PowerPoint page layout, 681 bullets, adding, 616 printing, 682 cycle diagram, 610 typing, 679–680 described, 453–454 special effects, Publisher diagram layout, changing to different, 617–618 BorderArt, 887–890 flow direction, 617 described, 887 formatting diagram, 622–624 drop caps, 890–891 hierarchy chart, 610–611 WordArt, 891–892 inserting, 613–614 Special number format, Excel, 301 matrix, 611–612 spell checking, 72–74 promoting and demoting text, 616 split box, 99–100 pyramid diagram, 612 split form, Access, 965 relationship diagram, 611 splitting reordering shapes, 617 cells, rows, and columns, 195 repositioning shapes, 617 Excel worksheet view into panes, 313 resetting graphic, 617 spreadsheet programs. See Excel (Microsoft) shapes, inserting and deleting, 615–616 square dot paragraph attribute, 139 text editing, 614 square wrapping style, 210 types and uses, 607–608 starting Quick Styles, 224 applications, 14–16 shapes, 225 Excel worksheet, 281–282 software Mail Merge Task Pane/Wizard document, 247 e-mail from within, 62 PowerPoint Excel close button, 277 application, 455–456 opening presentation from different, 487 charts, 577–580 presentation, basing on content from another, 472–473 presentation, 685–686 starting, 14–16 starting number, pages, 179 window, switching to another, 63 status bar sort order Excel, 277, 279 Access queries, 1015–1016 Ribbon, 39 Report Wizards, Access, 1034 status reports, Outlook Calendar, 858
1166 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1167
Index T
Status tool, SharePoint Document Management pane, 1086 submit behavior, InfoPath form template, 1071–1072 storing presentation layout, 518 subordinate layout options, 621–622 stream method, character formatting, 112 subscript formatting, 123 string, nondate, 371 subtotaling data, Excel database tables, 442–444 structural versus decorative paragraph formatting, Word, 130 subtraction operator (-) Style Inspector, 156 described, 338 styles precedence, 339 color, 145 SUMIFS function, 276 creating and modifying summarizing formula data, 352–353 described, 147–148 summary options, Access Report Wizards, 1034–1035 by example, 148–149 summing, Excel described, 4, 162 formulas document formatting, limiting to selection of, 260–262 all cells in a range, 403 Excel, 272 cumulative sum, 403–404 font/character formatting described, 402 described, 110–111 times that exceed 24 hours, 381–383 direct versus, 111–112 “top n” values, 405 Fonts controls, 145 values in worksheet, 284 formatting restrictions, 252 worksheet cells header and footer layer, Page Setup, 173–174 described, 387 Normal functions, 388 described, 145–146 Quick Count or Sum, 388 task pane, applying, 146 Sunday, determining date of most recent, 375–376 page number options, 178 superscript formatting, 123 paragraph formatting, Word, 125–126 switching PowerPoint to another file or application window, 63 background, 534–535 Excel windows, 305–306 chart formatting, 602 Outlook profiles, 721 graphics and text, 450 PowerPoint display windows, 467 Quick Style sets symbol font formatting, 123 described, 149 modifying and creating, 150–151 reverting to original styles, 151 T Report Wizards, Access, 1036 Tab, 281 Ribbon, 143–145 tab saving for reuse, 162–163 color, changing, 308 SmartArt shape, 226 data delimiter, 228 Style Inspector, 156 illustrated, 199 tables paragraph formatting, 133–135 described, 560–561 PowerPoint, 449 preset, 199–202 removing from ruler, 133 task pane selecting by using keyboard, 45 described, 152–153 setting on ruler, 133 Recommend tab, 153–155 tab row, Ribbon Restrict tab, 155–156 described, 29 Word, 86 key tips, 29 Styles and Live Preview, 76–77 tabbed interface, Access, 934 subject line, e-mail messages, 246
1167 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1168
T Index
table cell margins and cell spacing, 197 Access, planning, 935 cell size, 196 cell fills deleting rows, columns, and cells, 193 individual, 565–566 deleting tables and table parts, 192–193 Overall Table Fill, 566–567 inserting rows, columns, and cells, 194 with picture, 567–570 merge, 194–195 cell formatting multiple page tables, 198 borders, 563–565 sorting data, 198 margins and alignment, 562–563 splitting cells, rows, and columns, 195 row height and column width, 561–562 text direction, 196 creating new math, 199 described, 551–552 moving insertion point, 555 drawing, 554–555 PowerPoint, 8 with Insert Table dialog box, 552–553 properties from Table button, 553–554 alignment, 190–191 database development, 911–912 preferred width, 189–190 described, 4, 11 text wrapping, 191–192 design Publisher borders and table drawing, 202–204 described, 884 preset styles, 199–202 entering and editing, 885 shading, 202 format, 885–886 tab illustrated, 199 Quick Tables, 181–182 Table Eraser, 204–205 rotated, 166–167 design, printing, 951 selecting rows, columns, and cells, 556–557 editing structure shadow, applying, 570 inserting or deleting rows and columns, 559 styles, 560–561 merging and splitting cells, 559–560 tabs versus, paragraph formatting, 134–135 resizing overall table, 557–558 text alignment, 572–573 Excel worksheet, 271–272 text direction, 573 five-step Access design method, 920–923 3-D effect, 570–572 formula Table button, 553–554 summarizing data, 352–353 table cells using, 353–354 current date or time, 297 handling deleting, 193 columns, moving and copying, 189 described, 318 copying table matter, 188–189 editing contents, 292 resizing, 187 fills rows, moving and copying, 189 individual, 565–566 selecting tables, rows, and columns, 187–188 Overall Table Fill, 566–567 inserting based on existing data with picture, 567–570 described, 185–186 formatting text, convert to table, 186 alignment, 196 text, converting from table, 186–187 borders, 563–565 inserting from scratch margins and alignment, 562–563 AutoFit behavior, 184–185 row height and column width, 561–562 described, 182–184 formula references layout changing type, 350–351 breaks, controlling, 194 in other workbooks, 351–352 cell alignment, 196 input messages, 436–437
1168 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1169
Index T
inserting, 194 creating new, 852–853 merging and splitting, 559–560 described, 847 monitoring with Watch Window, 315 entering details, 853–854 multisheet ranges, selecting, 321–322 options, 860–861 noncontiguous ranges, selecting, 320–321 recurrence, specifying, 855–856 pointer, moving after data entry, 293 status reports, 858 ranges, copying or moving to adjacent, 326 To-Do bar, viewing on, 859 relative, absolute, and mixed formula references, Tasks tool, SharePoint 348–350 adding tasks, 1088–1089 rows and columns, selecting complete, 320 described, 1088 selecting, 556–557 new documents, adding, 1089–1090 range of input, 293–294 telephone dialing, Outlook Contacts, 816–818 ranges, 319 template by searching, 323 described, 4 special types of, 322–323 Excel, 277 simultaneous multiple entry, Ctrl+Enter, 294 file, creating, 50–52 size, 196 InfoPath form splitting, 195 checking and saving, 1071 summing all in a range, 403 controls, adding, 1068–1070 text, on new line within, 295 layout items, adding, 1067–1068 Table Eraser, 204–205 and main data source, 1063–1064, 1070 Table Eraser tool, 194 opening new, 1064–1067 table/query pane, Access submit behavior, setting up, 1071–1072 adding tables, 1022 Mail Merge, starting document, 247 described, 1020 presentation Field List window, manipulating, 1021 installed, 470–471 join line, 1021 online, 472 moving table, 1021 saved, 471 removing table, 1021 presentation themes versus, 516 tabular Access reports, 1028 Publisher, 869–871 tagged notes, OneNote, 1051–1052, 1059 rule, e-mail, 774, 776–778 task, assigning to contact, 820, 821 themes, applying, 523 task pane Word document Normal, 146 described, 85 Ribbon, 37–38 file, creating, 85–86 styles placeholders and sample content, 86–87 described, 152–153 Templates section, Access, 926 Recommend tab, 153–155 testing presentation themes on graphic, 528 Restrict tab, 155–156 text. See also Word (Microsoft) Task view, Outlook Calendar cells, basic counting formulas, 391 described, 848–850 color, 118 timeline, 850–851 columns, converting to tables, 186 To-Do List, 851–852 converting from table, 186–187 taskbar, 63 Excel tasks, Outlook Calendar comparison, 407 accept/decline notifications, 856–857 data entry, 288, 289–290 assigning, 854–855 length, 435 assignment, receiving, 856 on new line within cell, 295 Calendar, viewing on, 859–860 field data types, assigning Access, 945
1169 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1170
T Index
text (continued) creating, 548 formula, converting, 359 custom color highlighting, 118–119 creating, 530–531 importing from Web pages, 496–497 deleting, 532 PowerPoint described, 529 formatting options, 451–452 sharing with others, 531 manually formatting, 625 custom font styles, 450 creating, 532 Publisher deleting, 533 creating placeholder and adding, 872–873 described, 529 described, 871 sharing, 533 file, inserting, 873–875 deleting, 549 formatting, 876–879 described, 515–516 Measurement toolbar, 879 effect theme, changing, 528–529 resizing, autoflow, and linked text boxes, 875–876 effects, 179 typing in placeholder, 871–872 renaming, 548–549 wrapping and hyphenating, 899–900 sources, 516 shading, 118 switching colors, 525–526 SmartArt testing on graphic, 528 editing, 614 third-party image compression utility, 656 promoting and demoting, 616 3-D effect, tables, 570–572 table 3-D rotation, PowerPoint, 605 alignment, 572–573 through text wrapping style, 211 wrapping, 191–192 tight wrapping style, 210 wrapping styles in line with, 210 time text boxes, presentation current in cell, 297 advantages of using, 505–506 Excel AutoFit behavior, changing, 510–512 data entry, 291 creating, 506 entering, 362–363, 365–366 described, 504 formatting, 366–367 formatting text, 512 inconsistent entries, 368 positioning, 509–510 leap year bug, 367 selecting, 506–507 pre-1900, 367–368 sizing, 507–509 searching for dates, 364 text direction, tables, 196 time serial numbers, 364–365 text file editor, 97 presentation slide display, 541 Text number format, Excel, 301 serial numbers, 361–362 Thanksgiving Day, calculating, 378 time and date functions, Excel themes any date, displaying, 369–370 Excel, 272 current date, displaying, 369 font/character formatting, 179–180 day of the week, determining, 374–375 themes, presentation day of the year, determining, 374 applying first day of the week after date, 376 font placeholders, 526–527 holidays, calculating dates of, 376–378 font, switching, 527–528 last day of a month, determining, 378 from gallery, 521–522 leap year, determining, 378–379 to new presentation, 524 listed, 368–369 from theme or template file, 523 nondate string, converting to date, 371 copying from another presentation, 549 nth occurrence of a day of a week in a month, 376
1170 55 046913 bindex.qxp 5/2/07 9:31 PM Page 1171
Index U
number of days between two dates, calculating, 371–372 triple-clicking document, 98 person’s age, calculating, 374 Trust Center, Excel, 277 quarters, 379 two screen presentation, setting up, 699, 701–702 series of dates, generating, 370–371 2-D, editing shapes in, 225 Sunday, determining date of most recent, 375–376 type work days between two dates, calculating, 372–373 Access forms, 984–985 work days offsetting a date, 373 cell references, 350–351 years between two dates, calculating, 373–374 Excel chart, 416 TIME function, 379, 380, 384 typeface formatting Time number format, Excel, 301 character, directly applying time zones, appointments, 839 clear formatting, 114–115 timeline Task view, 850–851 copy formatting, 113–114 time-related functions, Excel repeat formatting (F4), 113 adding hours, minutes, or seconds to time, 384 techniques, 112–115 any time, displaying, 380 tools, 112 current time, displaying, 379–380 character formatting keyboard shortcuts, 123 decimal hours, minutes or second to time, 383–384 described, 109–110 difference between two times, calculating, 380–381 Font dialog box, 121–122 military time, converting from, 383 Font group non-time-of-day values, 385–386 change case, 119–120 rounding time values, 384–385 color, 117–119 summing times that exceed 24 hours, 381–383 described, 115–116 TIMEVALUE function, 379 Grow/Shrink tools and keyboard shortcuts, 117 timing automatic transitions, 660–662 language, 120–121 title bar point size, 117 Excel, 279 typeface or font, 117 Ribbon, 28–29 Mini Toolbar, 122 Title Slide layout, suppressing date/time, page number, and styles footer, 541 described, 110–111 titles direct versus, 111–112 Excel worksheet view, freezing panes to view, 313–314 themes, 179–180 PowerPoint chart typeface, PowerPoint formatting, 601–602 applying, 452–453 labels, 587 themes TODAY function, 369 creating, 532 To-Do bar, Outlook Calendar, 831–832, 859 deleting, 533 To-Do List, 851–852 placeholders, applying, 526–527 toggle case of selected text formatting, 123 sharing, 533 top and bottom text wrapping style, 211 switching, 527–528 “top n” values, 405 typing text top-level domain, 773 blank document file, creating, 81–82 total number of cells, counting, 389 PowerPoint speaker notes, 679–680 Tracked Changes document security, 264 in Publisher placeholder, 871–872 Tracked Changes restriction, 252 Tracking Options, 762–763 transitions U described, 659–660 underline formatting, 123 PowerPoint, 8 undoing mistakes, presentation, 499–500 unhiding Excel worksheets, 310
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U Index
unique index (primary key), updating, 1024 Date field data entry, 995–996 unique values, number of, 397 editing techniques, 994 Up arrow, 281 Memo field data entry, 995 Update Labels, Mail Merge, 243 option groups, 996–997 updating Access queries, 1024 pictures and OLE objects, 994–995 updating Publisher publication saving records, 998 background, 894–895 database development, 912 colors, 896–897 Excel data entry, 289–290 described, 894 vCard Page Options, 895–896 file, 806 user data entry Outlook Contacts, sending information, 819 Excel versions, Microsoft Office 2007 software suite, 3 arrow keys instead of pressing Enter, 293 vertical layout. See orientation AutoComplete, 295 vertical page alignment, 169–170 AutoCorrect for shorthand data entry, 295–296 vertical scrollbar, Excel, 279 AutoFill, 294 Veterans Day, calculating, 378 automatically moving cell pointer after data entry, 293 view current date or time in cell, 297 Excel charts, 417–418 data types, 287–288 Excel worksheet dates and times, 362–363 cells, monitoring with Watch Window, 315 decimal points, 294 in multiple windows, 311–312 editing cell contents, 292 side by side comparisons, 312–313 entering dates, 290 splitting into panes, 313 entering text and values, 289–290 titles, freezing panes to view, 313–314 entering times, 291 zooming in and out, 310–311 erasing cell contents, 291 Outlook Calendar, 827, 829 forms, data entry with, 296–297, 431–433 PowerPoint formulas, 288–289 described, 456 fractions, entering numbers with, 296 normal view, 457–458 replacing cell contents, 291 Notes Page view, 460–461 selecting range of input cells, 293–294 Slide Show view, 459–460 simultaneous multiple cell entry, Ctrl+Enter, 294 Slide Sorter view, 458–459 text entries, 288 Word document text on new line within cell, 295 Draft, 103–105 Publisher tables, 885 Full Screen Reading, 106 records, adding to table, 956–957 Outline (Master Document tools), 107–108 user interface, Excel, 270 Print Layout, 105–106 Web Layout, 107 View tab, Ribbon V arranging windows, 64 Validate Addresses, Mail Merge recipients, 235 switching to another file or application window, 63 validation, data, 433–434 View Version History, 1093–1094 #VALUE! Excel error value, 356 View Workflow Tasks tool, 1094 values viewing received e-mail attachments, 734 Access forms, changing virus protection, e-mail can’t be edited, 993 described, 784 combo boxes and list boxes, 997–998 on-demand mail scan, 784 Datasheet View, 998
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Index W
documents as e-mail attachment, 788 W Excel content into walls, PowerPoint chart formatting, 603–604 Chart, 1107 Watch Window, monitoring Excel cells with, 315 Clipboard, 1104–1106 Web described, 1103–1104 browsers, copying and pasting pictures from, 208 Object, 1107–1108 presentation for use on, 482 from spreadsheet to table, 1108–1109 Web Layout view document, 107 file format, 48 Web pages Mail Merge, restoring document to normal, 229 importing text from, 496–497 opening document as presentation, 496 viewing contact’s, 820 Outlook Address Book, using in, 1113–1115 week paragraph decoration calculating day of, 374–375 borders and boxes, 139–140 first day of the week after, 376 numbering/bullets, 135–138 numbers, Outlook Calendar, 846 shading, 138–139 week view, Outlook Calendar, 827, 829 paragraph formatting WEEKDAY function, 369, 374–375 attributes, 128–130 WEEKNUM function, 369 defining paragraphs, 126–128 whole-word method, character formatting, 112–113 horizontal alignment, 133 Widow/Orphan control, 137 indentation, 130–132 width moving, 140 Excel column, 317–318 sorting, 140 table, preferred, 189–190 structural versus decorative, 130 window styles, 125–126 Excel tabs, 133–135 closing, 277, 306 techniques, 130 described, 303–304 PowerPoint, 1112 moving and resizing, 304–305 selecting text, 67 switching among, 305–306 versions, document compatibility, 91–93 worksheet view, 311–312 ZIP compressibility, 91 multiple word processing. See Word (Microsoft) arranging, 64–65 word underline formatting, 123 switching to another file or application window, word wrap, 82 63–64 WordArt, 891–892 Outlook Contacts WordArt Styles, 226 Contacts view, customizing, 801–802 work days between two dates, calculating, 372–373 described, 798–799 work days offsetting a date, 373 finding alphabetically, 804 work week, 845 finding contacts, 803–804 workbooks new contact group, adding, 799–801 cell references in other, 351–352 searching by category, 803 Excel, 277–278 Windows Clipboard, 66 WORKDAY function, 369, 373 Word (Microsoft) workflow adaptation, Access, 935 content, using in Excel worksheet, Excel Clipboard, 1109 actions, preventing, 309 drag and drop, 1110 active, 306 Object, 1110 adding, 307 content, using in PowerPoint, 1111–1112 appearance, 284 described, 3–5
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W–Z Index
worksheet, Excel (continued) wrapping pictures, 209 cell references to other, 351 wrapping text, Publisher objects, 899–900 chart, 285 write letter, Mail Merge Task Pane/Wizard, 248–249 default number, changing, 307 writing e-mail messages deleting, 307 addressing options, 723 described, 6, 413 Contacts (Address Book), entering recipients from, elements, 280 724–725 formatting numbers, 283 quick method, 722–723 hiding and unhiding, 310 reply to address, changing, 723–725 keyboard navigation, 280–281 writing OneNote on a page, 1056–1057 month names, filling in, 282 mouse navigation, 281 name, changing, 308 X printing, 285–286 XML (eXtensible Markup Language) rearranging, 308, 310 editor, 97 sales data entry, 283 file format, 48, 92 saving, 286 InfoPath, 1063 size, 270–271 XML Paper Specification (XPS) file, 62 starting, 281–282 XPS (XML Paper Specification) file, 62 summing values, 284 tab color, changing, 308 tables, 271–272 Y year worksheet view, Excel determining day of the, 374 cells, monitoring with Watch Window, 315 number between two dates, calculating, 373–374 in multiple windows, 311–312 YEAR function, 369, 373–374 side by side comparisons, 312–313 YEARFRAC function, 369, 374 splitting into panes, 313 Yes/No field data types, assigning Access, 947 titles, freezing panes to view, 313–314 zooming in and out, 310–311 workspace Z Document Management pane, creating new, 1090 ZIP files Groove collaboration tool attachments, e-mail, 788 accepting invitations, 1101 Word compressibility, 91 canceling invitations, 1101 zoom control, Excel, 277, 279, 310–311 described, 1098–1099 documents, working with, 1101–1102 invitations, sending, 1100–1101 pending invitations, sending, 1101 removing, 1099 Publisher, 865–868
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