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Microsoft Access Expert 2019 Course Orientation 40572A Microsoft Access expert 2019 Student version Microsoft license terms This courseware is the copyrighted work of Microsoft and/or its suppliers, and is licensed, not sold, to you. Microsoft grants you a license to use this courseware, but only in accordance with the “Guidelines” below. Except as expressly provided for herein, you may not copy, adapt, modify, prepare derivative works of, distribute, publicly display, sell or use this courseware, in whole or in part, for any commercial purpose without the express prior written consent of Microsoft Corporation. This courseware is provided to you “as-is.” Microsoft makes no warranties as to this courseware, express or implied. MICROSOFT CORPORATION HEREBY DISCLAIMS ALL WARRANTIES AND CONDITIONS WITH REGARD TO THE SOFTWARE, INCLUDING ALL WARRANTIES AND CONDITIONS OF MERCHANTABILITY, WHETHER EXPRESS, IMPLIED OR STATUTORY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON- INFRINGEMENT. Microsoft may change or alter the information in this courseware, including URL and other Internet Web site references, without notice to you. Examples depicted herein are provided for illustration purposes only and are fictitious. No real association or connection is intended or should be inferred. This courseware does not provide you with any legal rights to any intellectual property in or to any Microsoft products. The Microsoft Terms of Use are incorporated herein by reference. Guidelines This courseware is only for use by instructors and only to teach a class for current Microsoft Imagine Academy program members. As a student, the following terms apply to your use of this courseware: • you will not grant any rights to copy, adapt, modify, prepare derivative works of, distribute, publicly display or sell this courseware; • you may not distribute this courseware; and • you will maintain and not alter, obscure or remove any copyright or other protective notices, identifications or branding in or on the courseware. © 2020 Microsoft. All rights reserved. Contributors Sponsored and published by Microsoft, this course was developed by the following group of Microsoft Office Specialists (MOS), Microsoft Innovative Educators (MIE), Microsoft Innovative Educator Experts (MIEE), Microsoft Certified Trainers (MCT), Microsoft Certified Systems Engineers (MCSE) Microsoft Certified Systems Administrators (MCSA), Modern Desktop Administrators (MDA), Microsoft Most Valuable Professionals (MVP), Microsoft Technology Associates (MTA), computer science educators, and artists. Sidney Andrews MCT, MVP Azure Karin Carlson MCT, MOS Master, and MOS Expert Heather Daniel MCT, MIEE, MOS Master Lani Fraizer MIE, Data science education consultant Sharon Fry MCT, MOS Master, MTA Brandon W. Jacobson MTA, MOS Master, MIE, MCE Cory Larson Illustrator and animator Tim McMichael Faculty, Estrella Mountain Community College, Computer Information Systems and Microsoft Office Pat Phillips Computer science education consultant Marisa Vitiello Art Director Andy Warren MCT, MCSA, MCSE, MDA 40572A: Microsoft Access expert 2019 Warm-up .................................................... 26 Topic 1: Overview of database design Contents guidelines ................................................... 28 Module 1: Introduction to databases Designing a good database ............ 28 and Microsoft Access .......................... 1 Activity: K-W-L ..................................... 30 Contents ............................................................ 2 Try-it: Overview of database design Module overview ............................................ 4 guidelines .............................................. 31 Description ................................................... 4 Topic 2: Develop table plans ............... 33 Scenario ......................................................... 5 Forming tables ..................................... 34 Cornerstone ................................................. 6 Activity: One step back, two forward Lesson 1: Overview of databases .............. 7 ................................................................... 35 Overview ....................................................... 7 Try-it: Develop table plans .............. 35 Warm-up ....................................................... 7 Wrap-up...................................................... 37 Topic 1: Understand the purpose of a Lesson 3: Understanding Access basics database ........................................................ 8 ............................................................................ 38 What is a database? ............................. 9 Overview ..................................................... 38 Why do you need databases? .......... 9 Warm-up .................................................... 38 Activity: Think-pair-share ................... 10 Topic 1: Explore the Access environment .............................................. 39 Try-it: Understand the purpose of a database ................................................. 11 Navigation Pane .................................. 40 Topic 2: Define database terms .......... 12 Activity: Each one, teach one .......... 41 Common terms around databases Try-it: Explore the Access ................................................................... 12 environment ......................................... 41 Activity: Terminology matching ..... 18 Topic 2: Explore an Access file ............ 43 Try-it: Define database terms ......... 18 Naming conventions ......................... 43 Topic 3: Explore data sources .............. 20 Activity: Rapid fire quiz ..................... 45 What are data sources? .................... 20 Try-it: Explore an Access file ........... 46 Activity: Discuss and learn................ 22 Topic 3: Open Access objects ............. 49 Try-it: Explore data sources ............. 23 Activity: Show me how ...................... 50 Wrap-up ...................................................... 24 Try-it: Open Access objects ............. 50 Lesson 2: Designing databases ............... 26 Wrap-up...................................................... 52 Overview ..................................................... 26 Glossary ........................................................... 54 4 Designing and setting up data structure Cornerstone .................................................... 57 Setting a primary key ........................ 13 Overview ..................................................... 57 Remove the primary key .................. 14 Objectives ................................................... 57 Activity: Discuss and learn ............... 15 Duration ...................................................... 58 Try-it: Create primary keys .............. 15 Instructions ................................................ 58 Wrap-up...................................................... 16 Tasks ............................................................. 58 Lesson 2: Starting an Access database. 17 File: Overview ..................................................... 17 Cornerstone_harvest_tracking.accdb Warm-up .................................................... 17 ................................................................... 59 Topic 1: Create an Access file.............. 18 Module 2: Designing and setting up Create a database by using a data structure ....................................... 1 template ................................................. 18 Contents ............................................................ 2 Create a blank database ................... 18 Module overview ............................................ 4 Compact and repair a database .... 19 Description ................................................... 4 Explore ways to compact and repair Scenario ......................................................... 5 a database ............................................. 19 Cornerstone ................................................. 5 Activity: Discuss and learn .................... 20 Lesson 1: Starting the database design . 6 Try-it: Create an Access file ............. 21 Overview ....................................................... 6 Topic 2: Create a table ........................... 21 Warm-up ....................................................... 6 Add a table ............................................ 21 Topic 1: Organize related data ............. 7 Copy data from another source .... 22 The design process ............................... 7 Import, append, or link to data from Dividing the information into tables another source ..................................... 23 ..................................................................... 7 Activity: Show and tell ....................... 25 Turning information items into Try-it: Create a table .......................... 26 columns .................................................... 8 Topic 3: Use AutoNumber and set the Activity: Think-pair-share ................... 9 primary key ................................................ 26 Try-it: Organize related data ............. 9 Activity: Pose a challenge ..................... 27 Topic 2: Overview of data types ......... 10 Try-it: Use AutoNumber and set the Ac tivity: Pose a challenge ................. 12 primary key ........................................... 28 Try-it: Overview of data types ........ 12 Wrap-up...................................................... 29 Topic 3: Create primary keys ............... 13 Lesson 3: Creating table fields
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