Using the Cloud to transform learning A guidebook for NZ schools Contents The Cloud opportunity What does Cloud-centric learning mean for your school?

With so many great opportunities, it’s important to manage your school’s transition carefully to ensure you get it right – for The introduction of Cloud technology provides New In addition to the vast academic opportunities, Cloud computing brings the school, your students, teachers and community. To help you Zealand schools with a landmark opportunity to transform strong practical value, including a reduction in overheads, simpler, more on your journey this booklet provides guidance at every step. learning, increase efficiencies and reduce overheads. secure IT, and the ability to leverage the latest software. Understanding the Cloud opportunity What does Cloud-centric learning mean for your school?...... 3 Cloud success stories...... 4 What is Cloud computing? A landmark opportunity for Savings at every turn Security you can trust Understand your school like never before A world of opportunities ...... 5 In simple terms, cloud computing means storing learning transformation When you switch to Cloud computing, you can make significant The high levels of security offered by dedicated Included in your Office 365 Education licence, Microsoft Power Typical stages of implementation...... 6 and accessing software and files over the Internet Cloud computing provides every school with a cost savings and reinvest them back into the school. For cloud data centres with their 24/7 proactive monitoring, onsite BI enables teachers and principals to use simple visualisation instead of from your computer’s hard drive or the great opportunity to redefine teaching. example, you simply align software with student numbers security and remote back-ups make the cloud a low risk choice, tools to obtain a 360-degree view of student, class and school school servers. and only pay for the services you use. compared to on-premises school data centres. To protect results. Simply work with your Microsoft Education Partner to Planning your Cloud journey As New Zealand moves into the Communities of If you have an email address, you’re probably Learning model, the Cloud provides a common When you move to Cloud storage you don’t need to refresh your cloud services Microsoft has developed a Trustworthy connect your attendance, academic results data and other The MoE Schools Agreement with Microsoft NZ...... 8 already using a cloud service. Just like cloud email technology foundation for teachers and students to server hardware every few years once it fails to meet needs. Computing Framework comprised of 4 pillars. systems or data sources. Your Cloud journey starts here...... 9 with these new services from Microsoft you won’t collaborate both within and across a community of Instead you simply commission and pay for what you use. ●●Security: Services built from the ground up to Power BI allows you to ask natural language questions to have to worry about managing the software safeguard your data. find key insights. These can provide forewarning as to which Building digital skills for students...... 10 schools using powerful Cloud software and shared With Cloud computing you also eliminate the costs associated yourself, just enjoying the benefits. online spaces. Additionally the ultra-fast broadband with maintaining a school data centre or server room. This ●●Privacy: You control your data - and control what others students are experiencing difficulties, allowing teachers to Building digital skills for staff...... 11 This means schools no longer need to maintain delivered by Network 4 Learning (N4L) will help includes power and cooling as well as IT maintenance staff. can see. Speak to your partner about setting up password implement programs to increase understanding. make the experience fast and productive. their own servers, freeing IT staff up to focus Software upgrades and security patches are taken care of protection, permissions and access for your school users. Analytics not only benefit struggling students – they can on strategic priorities rather than day-to-day Just imagine what you could do... through auto-updates, keeping your school users protected ●●Compliance: Industry-verified conformity with global identify learners who are capable of acceleration, scholarships IT maintenance, security and upgrades. • Open the door to any time, any device and getting the benefit of the latest versions – without a hefty standards to protect you from breaches. or selective schooling. On a school or national level you can You’ll have very robust security and disaster recovery. learning by allowing students to use software IT management overhead. This enables you to redeploy scarce understand the performance of your school and students ●●Transparency: Our policies and practices are clear and benchmarked against standardised tests or metrics for Plus, every school can now have an evolving tools wherever they choose– from the school and valuable IT staff to focus on strategic educational goals, accessible to students, teachers and administrators alike. IT platform that will continually offer the latest library to home. not day-to-day maintenance. retention and achievement. learning and collaboration technologies. • Strengthen the development of 21st century And, most importantly, smaller, less resourced learning skills with powerful tools for creativity, schools can enjoy the same high level of IT services coding and problem-solving, as well as new ways to ensure their students are not disadvantaged. to collaborate and communicate. • Introduce learning analytics and start monitoring and measuring student and school performance with sophisticated reporting metrics.

2 Using the Cloud to transform learning A guidebook for New Zealand Schools Using the Cloud to transform learning A guidebook for New Zealand Schools 3 Cloud success stories A world of opportunities... The transition to Cloud computing has already achieved impressive outcomes By shifting to the Cloud you free up IT for schools – from boosting grades to improving academic achievement. resources and empower teachers with great software to innovate in the classroom.

Analyse student and school Introduce 1-to-1 learning with Take advantage of the Internet of Organise your classes performance to drive school easy ways to manage student Things (IoT) to improve resource through a convenient improvement programs and school devices and student management homepage

Marlborough Boys College St Andrew’s College Tacoma Public Schools Microsoft Power BI and Cortana Intelligence Enable students and teachers to confidently Connecting to the Internet of Things provides Microsoft Classroom is included in Office Marlborough Boys College in New Zealand St Andrew’s College in New Zealand After a national study dubbed its five high Suite can help analyse student and school bring personal devices to school. Microsoft’s a powerful opportunity. Schools can keep 365 Education. You can use it to organise used digital transformation as an opportunity began their digital transformation with schools ‘dropout factories’, the Tacoma performance data. With accurate insights you Enterprise Mobility Suite is included in the track of equipment and track student multiple classes, create and grade to reimagine their approach to teaching and the introduction of Cloud services and Public School district in Washington, USA can then make better decisions regarding MoE Schools Agreement bringing you a movement to optimise the use of resources assignments, collaborate with other teachers learning. They transitioned the College to a Microsoft Surface Pro tablets. developed a radical vision. What if teachers pedagogical change, and highlight students robust platform for managing BYOD and and space. Opportunities include: in Professional Learning Communities, and provide feedback to students – all from a hybrid Cloud solution, moving most of their Their Microsoft Education Partner and principals had analytical tools to who may need learning support and institution-owned tablets and smartphones. • Deploying a system to track and locate single centralised location. servers to Azure to complement Software- transitioned them from a traditional IT predict whether or not a student was likely enrichment. For example Tacoma Public Trusted devices have single sign-on equipment – such as projectors, lab as-a-Service applications. setup to a Cloud platform and equipped to drop out? This data would empower Schools is able to predict high school student capabilities and (if required) enforced security equipment and devices instantly using RFID • Set up classes and assignments in a snap This opened the door for Office 365 them with their Microsoft Surface Pro them to reverse the trend and help more drop-out risks, enabling early intervention policies. You’ll have an organisational view of – to reduce time-wasting and frustration. with OneNote Class Notebooks built Education, freeing students to work online devices. Starting with six devices in a pilot students succeed. that has increased graduation rates from devices with smart reporting and proactive into every class, allowing you to create 55 to 82.6 percent. • Set up smart ID cards which mark students assignments with due dates, complete with at school and at home. To support this program, the school quickly scaled up to Microsoft partners provided both security management. as ‘present’ as they enter class. increased network use, their partner also include 30 classrooms and teachers in an consulting services and a solution using • Work with your Microsoft partner to draw Outlook calendar events and reminders. • Use Intune to manage mobile and desktop • Enhancing student learning through redesigned the College network to provide ongoing program and service opportunity. Microsoft Power BI, SharePoint, Excel and data from attendance, reporting and onenote.com/classnotebook devices, keep the Operating System up to connected scientific instruments like content filtering and firewalling as an Azure that delivers comprehensive student student management systems, to obtain • School Data Sync saves time by Office 365 Education allows students to date and in Sync. thermometers, air pressure and other ongoing service. success indicators. With the help of these a 360-degree view of your school. automatically creating groups and enabling use their Surface Pros with a OneNote • Intune for Education simplifies the setup and devices at a school weather station. analytics, the schools have improved single sign-on to apps in Office 365 The College saved around $100,000 by collaborative learning platform to work • Easy-to-use visualisation tools simplify deployment of applications and policy to graduation rates from 55 to 82.6 percent. Education. sds.microsoft.com migrating to the Cloud instead of opting together and pick up working where they access to data and make it easier to share school owned devices right out of the box, for a ‘like for like’ on-premises replacement. left off – at home, in the library or at school. key metrics with stakeholders. as well as enabling student BYOD devices These funds were used to fit out some to have designated applications pushed of their PC labs with high-specification automatically for easier installation. computers and replace their projectors. Check out what leading schools are doing with technology in the classroom. Talk to a Microsoft Showcase School at: aka.ms/showcaseschool

4 Using the Cloud to transform learning A guidebook for New Zealand Schools Using the Cloud to transform learning A guidebook for New Zealand Schools 5 Typical stages of implementation

Your school may not be in a position to move all your IT to the Cloud right away. You may Stage 1 Stage 2 Stage 3 Stage 4 find yourself planning a Cloud journey to retire or redeploy hardware as it expires so that you Departure Point Transition — First Steps Learning Innovation — Towards Cloud Learning Transformation maximise your investment in legacy systems. At many schools, the ICT infrastructure still contains the Many schools are at this stage. The transition phase The Learning Innovation state can be achieved quite The learning transformation state is focused on These four stages illustrate a typical school same components and elements as ten years ago, such as involves taking your first steps towards a more cost- quickly, mostly using existing investments in the school’s greatly reducing IT infrastructure purchasing, local directory services, local infrastructure, application efficient user-centric Cloud IT model. This entails own infrastructure, as well as Office 365 Education, Azure management and maintenance costs by moving Cloud journey. Starting at the departure point, and database servers. Usually staff and students can moving some services to the Cloud while continuing AD, School Data Sync, Operations Management Suite to an entirely Cloud-based IT model. This entirely which identifies where many schools now stand, only access services inside the school network, putting to leverage your investment in legacy systems as you and Cortana Intelligence Suite. It allows you to retain Cloud-based model is the NZ Ministry of Education’s you can move first to option 2, which provides constraints on an ‘anywhere, anytime’ learning model. evaluate and rationalise your applications and services. school databases on premises but still use the Cloud. desired destination for school infrastructure. a gradual introduction to Cloud services or to option 3, which is more integrated. The final @School Users @School Users Offsite Users @School Users Offsite Users @School Users Offsite Users stage 4 is completely Cloud-based.

On premises or hosted Active Directory On premises or On premises or Student and identity management hosted Active hosted Active School Data Sync (SDS) Directory Microsoft Azure Directory Student Student Active Directory Microsoft Azure Active Directory Microsoft Azure Active Directory and identity and identity Student Cortana Intelligence Suite Cortana Intelligence Suite management and identity Third-party management cloud platforms Student and identity management Student and identity management School Data Sync management School Data Sync (SDS) (SDS) School Data Sync (SDS) School Data Sync (SDS) Email School Data Sync Lightweight (SDS) Lightweight Instant Messaging Directory Access Directory Access Applications Protocol (LDAP) Protocol (LDAP) E-learning School Data Sync brings these together Application portfolio provides a rich UX Application portfolio provides a rich user experience

Office 365 Analytics Education Email Email Office 365 Email Office 365 Analytics Student Education Power BI Third- Education Instant Instant Instant Power BI Third-party Application File Collaboration Device party Messenger Messaging Skype Messaging Skype Device and cloud Servers Tools and user cloud Workspaces Applications Applications Yammer user mgmt platforms E-learning mgmt platforms Microsoft E-learning SharePoint E-learning SharePoint Intune Intune Classroom

6 Using the Cloud to transform learning A guidebook for New Zealand Schools Using the Cloud to transform learning A guidebook for New Zealand Schools 7 The NZ Microsoft Your Cloud journey starts here... Checklist

Schools Agreement 1. Find a Microsoft 2. Develop a strategic plan 3. Upskill your staff Recommendations from Microsoft This Microsoft Enrolment for Education Services (EES) Education Partner The NZ Ministry for Education has Moving to the cloud is a journey that To support your school’s transition to You may also wish to engage Identity and Access is the most important Agreement covers schools until 31 December 2018 you can make in manageable stages or the Cloud, Microsoft has developed a a Microsoft Teacher Ambassador thing to get right in the Cloud extended the Schools Agreement all at once, depending on your current IT Learning Transformation Framework, (MTA) to help you upskill and 4 Make use of Azure AD Premium as your Cloud identity Microsoft products licensed set-up and strategic plans. Either way, it’s which identifies ten critical components inspire teachers. platform, from the MoE Schools Agreement. with Microsoft to support their a journey made much easier by working of school transformation. This valuable for school computers 4 School Data Sync provides integration with SMS with a Microsoft Education Partner. resource can help you shortcut success • Microsoft’s key To find out more, see systems and Office 365 Education. strategic intent of moving schools Windows Server 2016 Selecting the right partner is important. by avoiding common pitfalls and on-premises software pages 10-11 of this guide Are my staff and students secure? • 2016 Choose a company with a teaching and emulating global best practice. You’ll to a Cloud‑centric model for IT. find a framework along with discussion 4  • Client Access Licences • Windows 10 learning focus, a certified Microsoft To protect your cloud services Microsoft has Education Partner who will work strategically papers, models and posters to stimulate developed a Trustworthy Computing Framework For more details, go to: • Windows OS upgrade • Office 2016 with you to align Cloud technology with and inform learning transformation comprised of 4 pillars, see page 4 for details. from qualifying OS • SharePoint 2016 conversations with school staff, students your school’s core focus on teaching Has my school completed an accurate analysis and the wider community as you plan microsoft.co.nz/schoolsagreement • Exchange 2016 and learning – and not vice versa. of application and server needs for Cloud services your way forward. The Enterprise Mobility Suite • Server 2016 Experience matters. Look for indicators with our partner? of advanced training or accreditation. 4  • Tools to manage mobile and desktop devices, applications,• Skype for Businesssecurity, This will help you avoid replicating “like for like” Microsoft Education Partners are To access the Microsoft identity and access rights. Including: servers in the cloud when this is not always required. awarded gold, silver or education Learning Transformation • Hybrid identity and access management with Microsoft Azure AD Premium Are my devices being managed effectively? partner status in recognition of Framework, go to: • Mobile Device and Application Management with Microsoft Intune proven competencies and advanced 4 It’s important to ensure that school, staff and aka.ms/schoolleaderresources student devices have the right applications, security • Information Protection with Microsoft Azure Rights Management technical training. and data protection for productive learning. • Schools are also eligible for Microsoft Intune for Education: a new cloud-based application You can also look for gold and silver 4 Microsoft Intune, included in the MoE Schools and device management service that is built on the proven Microsoft Intune service, accreditation for related products or Agreement, gives you cloud management across Apple, offering easy setup and management in shared learning environments. service lines, such as: Android and Windows devices. ●●Cloud productivity competency Where are you moving my school applications to? New for students’ and teachers’ personal devices ●●Cloud platform competency • 4 Your computing workloads need to be moved to Office 365 Education Pro Plus ●●Enterprise mobility competency • Latest versions of Access, Excel, Skype, OneNote, Outlook, PowerPoint, Publisher and Word a Cloud service which you trust and that provides the service level you need to run your school. • Students and staff can load up to 5 copies of the client software on their own computers To find Microsoft Authorised 4  (Mac/PC) and mobile devices (Windows/Android/iPhone)  Microsoft Azure provides the most complete Cloud Education Partners go to: computing environment for schools, from core infrastructure mepn.com/AEPsearch through to identity and Software-as-a-Service solutions. Are we using modern communications tools? If you do not know your login credentials or are unsure 4 Cloud communications tools can replace PABX systems whether a piece of software is free for your school, and improve collaboration between staff and students. please contact [email protected] 4 Explore and Office 365 Education messaging tools.

8 Using the Cloud to transform learning A guidebook for New Zealand Schools Using the Cloud to transform learning A guidebook for New Zealand Schools 9 Digital literacy Computational thinking Upskill your staff Request training in your school Developing digital Microsoft Digital Literacy Microsoft Technology Associate (MTA) Need professional The Microsoft Innovative Educator Microsoft Teacher Ambassadors www.microsoft.com/digitalliteracy www.microsoft.com/en-us/learning/mta-certification.aspx (MIE) program Email [email protected] to book a session [email protected] competency in A free certificate program designed to help beginners Industry recognised training and certification for students development for You may also wish to engage a Microsoft Teacher develop a fundamental understanding of computers. considering a career in technology - from introductory The Microsoft Educator Community offers your teaching Ambassador (TA) to help you skill and inspire teachers. your students? Students learn how to use computer technology – from to masters level. Once they’ve achieved an MTA teachers? staff structured learning pathways to help them advance. We have six TAs across New Zealand bring learning to using the Internet to sending email or creating a C.V. The certification, they can prepare for the Microsoft Certified The courses and recognition pr ovide measurable PD for life with the latest Cloud solutions. Energetic, knowledgeable curriculum spans a range of entry-level topics, including Solutions Associate (MCSA) certification or the Microsoft teachers and helps them become more confident in their and tech savvy, they provide free professional development, digital lifestyles, computer privacy and security, internet Certified Solutions Developer (MCSD) certification. We sponsor professional use of digital technology. responding to direct requests from schools. We offer certifications to help and mobile computing and productivity skills. Teacher Ambassadors have hands-on experience integrating development opportunities 1. Become a Microsoft Innovative students advance their digital technology into curriculum and can help your staff build the Minecraft: Education Edition – from hands-on sessions Educator (MIE) confidence and skills to use technology effectively. http://education.minecraft.net/ fluency and computational Digital Citizenship Join the Microsoft Educator Community, https://aka.ms/msdigcit with experienced teachers An open-world game which promotes creativity, a professional learning network of teachers, Join online communities thinking skills, to participate in to online communities. and earn points and badges by taking An important digital citizenship toolkit for educators collaboration and problem solving to develop essential courses to build skills. Earn 1000 points and Microsoft Educator Community which helps you teach students how we protect ourselves, STEM skills. Collaborative capabilities and tools help the ideas economy and become become a Certified MIE. how we protect each other and how we protect content teachers use Minecraft for learning and share best education.microsoft.com the innovators of tomorrow. practices and lessons with a community of teachers. in an online world. Designed to prevent cyberbullying 2. Become a Microsoft Innovative The Microsoft Educator Community is a global network and help students manage privacy. Educator (MIE) Expert of teachers and school leaders who share knowledge and Creative Coding through Gaming and Apps Apply to join an elite group of teachers resources about Microsoft products and how they can improve teaching. You’ll find free daily lesson plans with Skills for the modern workforce https://education.microsoft.com/GetTrained/creativecoding who have been accepted into the MIE Expert program. Over a three-year lots of ideas on how to challenge students including Microsoft Office Specialist (MOS) Want to teach students how to make amazing things involvement they will be invited to everything from quick tip videos to in-depth training. www.microsoft.com/en-us/learning/mos-certification.aspx and to have a real impact on their world? You can! Microsoft Education events and engaged You can also create and share your own lesson plans The Creative Coding Through Games And Apps by local and global teams. with easy-to-use content creation tools, and chat with Schools are putting their students through the (CCGA) curriculum provides everything you need to 1.5 million teachers across the world in a global community. MOS programme to ensure they are fluent with the deliver the course, including teacher prep materials, 3. Become a Microsoft Innovative digital tools that they will use for learning. The MOS lesson plans, presentations, student assignments, Educator (MIE) Trainer or Master Trainer certification can also help lift employability for students homework, projects, and tests. After completing a course, MIEs can train NZ Schools Yammer Community as they enter the workforce. other teachers. Train 100 teachers and yammer.com/msnzedu/NZ Schools qualify as a MIE Trainer. Train 400 people or Microsoft Imagine more and they become a MIE Master Trainer. Join our social network to discuss and debate technology https://imagine.microsoft.com/en-us and learning. It’s the place to connect with other schools and educators. Ask quick questions and get responses from Microsoft Imagine connects students with the tools, teachers who’ve already done what you’re looking to do resources and experiences they need to elevate and can provide authentic and helpful insights. their skills for today’s technology landscape and prepare for university and career roles in STEM fields. Includes free developer tools, free online learning and engaging competitions.

10 Using the Cloud to transform learning A guidebook for New Zealand Schools Using the Cloud to transform learning A guidebook for New Zealand Schools 11 More information? Check out the schools agreement website: microsoft.co.nz/schoolsagreement

Contact the Microsoft New Zealand education team: [email protected]

Engage a Teacher Ambassador: [email protected]

Join the conversation on Yammer: yammer.com/msnzedu/

Visit the Microsoft NZ Education Blog: blogs.technet.microsoft.com/nzedu

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