Introduction to Office 2010: What's New, Improved, and Missing
[Not for Circulation]
Introduction to Office 2010: What’s New, Improved, and Missing
This document provides a general overview of the most important features and utilities in Office 2010. Also provided are highlights of new features in Word, Outlook, Excel, and PowerPoint.
Opening Assurances
1. Functionality is the same; the interface is quite similar to Office 2007. 2. Files made in previous versions of Office can be opened in Office 2010. 3. Files created in Office 2010 can be saved in previous versions. a. Files created in Office 2010 have the same file extensions as those created in Office 2007. b. You can download a free Compatibility Pack to open Office 2007/2010 files in previous versions of Office.
Benefits of Office 2010
1. Office 2010 offers a set of solid improvements – to increase productivity and improve the look and functionality of your files. 2. The Ribbon is now consistent across all applications and can be customized. 3. The File menu is back! Missing in Office 2007, Microsoft has brought the File menu back – and it is now better than ever. 4. Project and Visio are now available free of charge to faculty/staff. a. Project is a tool for planning, organizing, and tracking the progress of projects in a very detailed manner. b. Visio is used for flowcharts, diagrams, and organizational and other charts.
How to Get Office 2010
Office 2010 is available free of charge to current faculty, staff, and graduate assistants. For campus computers, the installation package is available on the UIS WebStore (http://webstore.uis.edu). For home computers, the installation media is available directly from Microsoft. You will only have to pay for the costs of shipping and handling. (ITS cannot provide the installation media for home use installations.)
Obtaining Microsoft Office 2010 Installation Media: You are eligible to participate in Microsoft's Software Assurance Home Use Program (HUP). This program enables you to get a licensed copy of most Microsoft® Office desktop PC applications to install and use on your home computer.
Information Technology Services, UIS 1
[Not for Circulation]
Under the Home Use Program, you and our other employees who are users of qualifying applications at work (e.g. Office Enterprise) may acquire a licensed copy of the corresponding Home Use Program software (e.g. Office Enterprise) to install and use on a home computer. You may continue using HUP software while you are under our employment and as long as the corresponding software you use at work has active Software Assurance coverage.
Please note that some product and language versions may not be available at the time you place an order. For up-to-date information on the availability of Home Use Program software, please visit http://microsoft.com/licensing.
To access the Microsoft Home Use Program Web site:
1. Go to http://hup.microsoft.com/ 2. Select the country to which you want your order to be shipped to and choose the language for viewing the order Web site. 3. Enter your corporate e-mail address and insert the program code (contact the Technology Support Center for this code). Note: This program code is assigned to our organization for our sole use in accessing this site. You may not share this number with anyone outside our organization. 4. Place your order online, and it will be shipped to the location you have chosen. Please note that a fulfillment fee will be charged to cover packaging, shipping, and handling costs. If you have any additional questions or concerns, please contact the ITS Technology Support Center (206-6000 or [email protected]).
Highlights of Office 2010
All applications now share the common Ribbon interface, introduced in Office 2007. o The Ribbon can be customized by creating personalized tabs. . To create a tab, choose Options from the File menu.
Information Technology Services, UIS 2
[Not for Circulation]
. Select Customize Ribbon from the menu on the left.
Click the New Tab button to create a tab. Click the New Group button to create a group, either on an existing tab or on a new tab. Select commands from the list on the left to add to your group. Click the up and down buttons to reorder commands and the Rename button to edit the name of a command/group/tab. Use the Import/Export button to export your customizations so that they may be imported on another computer. o The Quick Access toolbar remains, serving as a common space for frequently used commands.
. Right-click any command on the Ribbon to add it to the Quick Access toolbar. . Use the dropdown arrow to the right of the Quick Access toolbar to add common commands.
Information Technology Services, UIS 3
[Not for Circulation]
The File menu returns with improved functionality, including BackStage View which provides a centralized space for file management tasks.
The ability to save files in a PDF format is now built-in. There is no longer a need to download the add-in.
The Print dialog box has been enhanced, making it easier to perform common printing and page setup tasks.
Adjust print settings, orientation, margins, size, etc. Preview the results immediately.
Information Technology Services, UIS 4
[Not for Circulation]
Applications now boast a screen-clipping utility allowing users to easily capture screenshots of open windows or specific sections of a window. o From the Insert tab, choose Screenshot.
o Choose to take a screenshot of an open window or click-and-drag to select a portion of the window.
o To save the screenshot, right-click and choose Save as Picture.
Paste Preview is a huge productivity booster, allowing users to preview how pasted content will look merely by hovering over the available options.
Information Technology Services, UIS 5
[Not for Circulation]
Photo editing tools have been enhanced, including sharpening, softening, and eliminating backgrounds.
The SmartArt feature, first introduced in Office 2007, now has additional variants. o From the Insert tab, choose SmartArt.
Files can be uploaded directly to SkyDrive, Microsoft’s free online storage service. By logging in with a Live or Hotmail account, users can store up to 25GB of files.
Information Technology Services, UIS 6
[Not for Circulation]
o From the File tab, choose Save & Send. Then select Save to Web.
Once logged into SkyDrive, select the appropriate folder.
Protected View is introduced. When files are opened for the first time or through e-mail attachments, they open in Protected View. Users click the Enable Editing button to revise the file.
New in Word 2010
New features in Word 2010 include:
Additional special effects for text, including bevel, glow, reflect, and shadow.
o On the Home tab, click the Text Effects button to apply special effects to selected text. OpenType typography, including Stylistic sets and ligatures. Ligatures are combinations of letters written as a glyph – as though a single character. o On the Home tab, in the Font group, click the Font Dialog Box Launcher button. Then click the Advanced tab.
Information Technology Services, UIS 7
[Not for Circulation]
An improved Navigation Pane, which allows users to browse by headings. Additionally, the integrated Find tool instantly searches the document and highlights the results. o From the View tab, check Navigation Pane.
o Use the Navigation Pane options to browse by headings, browse by page, or search for text.
Information Technology Services, UIS 8
[Not for Circulation]
Easier recovery of unsaved work. The AutoSave and AutoRecovery tools remain, but users can now go to the File menu and choose Info to locate autosaved versions of the current document. o From the File tab, choose Info.
Information Technology Services, UIS 9
[Not for Circulation]
New in Outlook 2010
New features in Outlook 2010 include:
The introduction of Quick Steps, which allow users to create a sequence of commands to be executed via a single click. o Quick Steps can be activated or created from the Home tab.
o Quick Steps are also accessible by right-clicking a message.
The introduction of Conversation View, which groups messages by thread. Connected lines show which recipients are included in the threads. This view also makes it easy to delete entire conversations. o To turn on Conversation View, from the View tab, check Show as Conversations.
Information Technology Services, UIS 10
[Not for Circulation]
As an alternative to Conversation View, users can right-click a message and choose Find Related Messages in This Conversation.
The ability to turn an e-mail into a meeting.
One feature that did NOT change is that Word remains the exclusive e-mail text editor.
New in Excel 2010
New features in Excel 2010 include:
Sparklines, which are small cell-sized charts. o To create Sparklines, select the data range, and choose the type of sparklines from the Insert tab.
Slicers, which allow users to filter and segment PivotTable data in multiple layers.
Information Technology Services, UIS 11
[Not for Circulation]
o To add a slicer, from the Insert menu, choose Slicer.
New in PowerPoint 2010
New features in PowerPoint 2010 include:
The ability to embed video clips directly from the Internet. o From the Insert tab, choose Video, then Video from Website.
o Paste the embed code.
o Note: Videos from websites require an Internet connection – they are not being saved with the presentation; they are merely played within the presentation. A video conversion feature which converts presentations into a video that may be uploaded to YouTube or distributed on a portable media player (for example, an iPod).
Information Technology Services, UIS 12
[Not for Circulation]
o From the File tab, choose Save & Send, then Create a Video.
The addition of powerful video editing features, including trimming, poster frames, bookmarks, color adjustments, and other special effects. By default, videos are now embedded instead of linked.
New animations and transitions. o Animations are available on the Animations tab.
Information Technology Services, UIS 13
[Not for Circulation]
o Transitions are available on the Transitions tab.
The introduction of Animation Painter, which allows users to apply animations across multiple slides.
The ability to organize slides into sections.
Improved cropping tools and options.
Information Technology Services, UIS 14
[Not for Circulation]
The ability to broadcast a presentation live over the Internet. o From the File tab, choose Save & Send, then Broadcast Slideshow.
Built-in laser pointer. o Hold Ctrl and the left mouse button to get a simulated laser pointer on your slide in Slide Show mode. Adjust the color of the pointer in the Slide Show tab.
Other Notes:
Groove has been renamed SharePoint Workspace. Creating new websites is no longer available in Publisher 2010. Websites created in previous versions of Publisher can still be edited in Publisher 2010. Check the system requirements before installing Office 2010. Processor and RAM requirements for Office 2010 are the same as for the 2007 Office system. Therefore, if your computer meets the 2007 Office system requirements, you can run Office 2010.
Information Technology Services, UIS 15