ARDS AND NORTH DOWN BOROUGH COUNCIL

23 June 2016

Dear Sir/Madam

You are hereby invited to attend a meeting of the Ards and North Down Borough Council which will be held in the Council Chamber, Town Hall, The Castle, Bangor on Wednesday, 29 June 2016 commencing at 7.00pm.

Yours faithfully

Stephen Reid Chief Executive Ards and North Down Borough Council

A G E N D A

1. Prayer

2. Apologies

3. Declarations of Interest

4. Mayor’s Business

5. Mayor and Deputy Mayor Engagements for the Month (To be tabled)

6. Minutes of Meeting of 25 May 2016 (Copy attached)

6.1. Minutes of Annual Meeting of 2 June 2016 (Copy attached)

7. Minutes of Committees (Copies attached)

7.1. Planning Committee dated 7 June 2016

7.2. Environment Committee dated 8 June 2016

7.3. Regeneration and Development Committee dated 9 June 2016

7.4. Corporate Services Committee dated 14 June 2016

7.5. Community and Wellbeing Committee dated 15 June 2016

8. Minutes of the Holywood Town Steering Group dated 10 June 2016 (Copy attached)

9. Request for Delegated Powers

9.1.Approval of Financial Statements – Request for Delegated Powers (Report attached)

10. Consultation Documents

10.1. Consultation about Reduction in Opening Hours in Bangor Carnegie Library (Report attached)

11. Conferences, Invitations etc.

11.1. Open Forum Events - UK Onshore Oil and Gas: Planning and Environment Summit – 6 July 2016 – Manchester Conference Centre (Copy information attached) 11.2. Royal British Legion Invite to National Launch of New Independent Living Service – 5 July 2016 at Belfast (Copy correspondence attached)

12. Transfers of Rights of Burial

13. Sealing Documents

14. Notice of Motion Status Report (Report attached)

14.1. Amendments to Standing Orders (Report attached)

15. Programme for Government 2016-2021 (Report attached)

16. Request from Seafarers UK to Fly Red Ensign on 3 September 2016 (Report attached)

17. Flying of Union Flag – Somme Commemoration Events on Council Property (Report attached)

18. Applications for Outdoor Entertainment Licence (Report attached)

19. Application for Entertainments Licence (Report attached)

20. Application for Marriage Place Approval (Report attached)

21. Food Service Plan 2016/2017 (Report attached)

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22. Notices of Motion

22.1. Notice of Motion submitted by Councillor T Smith

“That this council writes to the Minister for Communities asking him to consider bringing in a temporary ban of election posters for the next round of elections due in 2019. This should be followed up with a full appraisal after the elections to determine what affect, if any, the ban has had on the electoral process.”

22.2. Notice of Motion submitted by Councillor T Smith

“This council calls on the Minister for Infrastructure to ensure that sufficient resources are provided to Transport NI to ensure the cutting of grass verges and weed spraying are carried out as and when needed throughout the year.”

22.3. Notice of Motion submitted by Councillor T Smith

“That this council writes to the Justice Minister and to the Lord Chief Justice highlighting the concerns of many in our country over the unduly lenient sentences being handed down by Judges in cases of animal cruelty. We would urge both the Minister and the Lord Chief Justice to do all they can to ensure that appropriate sentences are given to those convicted of these despicable crimes.”

22.4. Notice of Motion submitted by Councillor Walker and Councillor Muir

“That this Council reconfirms its commitment to making our Borough the best place to live, visit and invest in Northern Ireland by continuing to provide exemplary services to our residents and visitors. As such, we condemn the Department of Infrastructures continued decision to ignore the need for maintenance of the grass verges on our highways and the removal of weeds from our footpaths which degrades the value of our service delivery and in particular instances creates dangerous driving conditions. We agree to write immediately to the minister to express our disappointment in the strongest terms. And further that we instruct our officers to develop a contingency plan by which we might undertake the work required ourselves and to investigate the possibility of retrospective repayment for such from the Department.”

22.5. Notice of Motion submitted by Alderman M Smith, Alderman Henry, Councillor McClean, Councillor Brooks and Councillor Chambers

“That this Council recognises the adverse impact that the reduced grass cutting and weed spraying is having on the appearance of roads and footpaths within the Borough. Given the importance of tourism to our local and national economy we propose that this Council writes to the Minister of Infrastructure and calls on him to increase the current schedule of one cut per season of roadside verges to at least the previous minimum of five cuts per season. We further call on the Minister to instigate a regime of weed spraying that will prove effective in clearing the streets of the Borough of the current blight of weeds. Council should remind the Minister that the Draft Programme for Government has an outcome to improve our attractiveness as a destination and point out that the present state of

3 roadside verges and weed covered footpaths will not contribute to this Executive aspiration.”

22.6. Notice of Motion submitted by Alderman Fletcher and Alderman Henry

“That this Council, in support of local food producers and Northern Ireland Year of Food, endeavours to use local products and menus for Council sponsored Civic functions and considers other ideas for promotion of local and artisan food.”

22.7. Notice of Motion submitted by Alderman M Smith

“Bangor Drama Club has given two excellent deputations, both to the Regeneration & Development Committee and to the Community & Wellbeing Committee. Both were well received with questions being asked by various Councillors. The reason for the presentation was to inform Councillors of the initiative they had taken as a Club to create and manage, through volunteers, a viable and highly cost effective, theatre/performance facility accessible to all in the town. As is usual after the deputation the Drama Club representatives were thanked, however, since the deputations and at no stage has was there been a debate on the request from the club regarding financial assistance. I would now request that the Drama Club's presentation notes are copied to the appropriate committee at which this Notice of Motion will be discussed and that their request is given time for consideration through a debate”.

22.8. Notice of Motion by Alderman M Smith

“Following a meeting at Breezemount Community Centre and the problem highlighted regarding the renting of the centre. It is recognised that Council facilities such as Breezemount are valuable assets for Council and local residents. They were built to facilitate the local community by providing much needed accommodation for the various needs of the community. Therefore, in order to maximise the use and value of Council's community facilities and to map any patterns of increased or decreased use, I request that a quarterly report on the use of the Council community facilities be presented to Councillors to include: Facility Name and Location, Current Opening Hours and Staff Present, Confirmation of Hourly Charge for different organisations - community rates, statutory and private rates etc. for rooms. Monthly income - broken down into a number of hours of use for statutory, private and community bookings across the month and what organisations the facility is being used by (for how many hours per month)”.

22.9 Notice of Motion by Councillor T Smith

“Donaghadee Sports Hub: That this Council requests the relevant officers to continue to support the development of this sporting community initiative, to assist where possible the sports hub committee in seeking out potential funding sources, and work with them in accommodating them in relation to land required where feasible.”

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***IN CONFIDENCE***

23. Extension of Sick Pay (Report to follow)

24. Update on Replacement Ards Leisure Centre Main Contractor Procurement (Report attached)

25. Public Analysts Services (Report attached)

26. Payments to Councillors 2015/16 (Report attached)

27. Queens Parade Development - Update (Report to follow)

28. Report of the Corporate Projects Portfolio Board Meetings held on 19 April 2016 (Copy attached)

29. Report of the Corporate Projects Portfolio Board Meetings held on 17 May 2016 (Copy attached)

Circulated for Information

(a) Minutes of a Public Meeting of the SEHSCT Board held on 23 March 2016 (Copy attached) (b) Play Board’s Weekly E-play (Issue 1) (Copy attached) (c) The Transport Regulation Unit Northern Ireland – Applications and Decisions (Copy attached) (d) Letter from Jim Shannon MP (Copy attached) (e) LGTG Elected Member Development Steering Group - Meeting Report and Action Notes (Copy attached) (f) Public Health Agency – Annual Report for 2015 (Copy attached) (g) Correspondence from Education Authority (Copy attached)

MEMBERSHIP OF ARDS AND NORTH DOWN BOROUGH COUNCIL

Alderman Carson Councillor Cummings Alderman Fletcher Councillor Dunne Alderman Gibson Councillor Edmund Alderman Girvan (Mayor) Councillor Ferguson Alderman Graham Councillor Gilmour Alderman Henry Councillor Kennedy Alderman Irvine Councillor Leslie Alderman Keery (Deputy Mayor) Councillor Martin Alderman McDowell Councillor McAlpine Alderman Smith Councillor McClean Councillor Adair Councillor McIlveen Councillor Allen Councillor Menagh Councillor Muir Councillor Armstrong-Cotter Councillor Roberts

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Councillor Barry Councillor Robinson Councillor Boyle Councillor Smart Councillor Brooks Councillor T Smith Councillor Cathcart Councillor Thompson Councillor Chambers Councillor Walker Councillor Cooper Councillor Wilson

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ARDS AND NORTH DOWN BOROUGH COUNCIL

A meeting of the Ards and North Down Borough Council was held in the Town Hall, The Castle, Bangor on Wednesday, 25 May 2016 commencing at 7.10pm.

PRESENT:

In the Chair: The Mayor (Alderman Graham)

Aldermen: Carson Irvine Gibson Keery Girvan McDowell Henry Smith

Councillors: Adair Gilmour Allen Kennedy Anderson Leslie Armstrong-Cotter Martin (7.31pm) Barry McClean Boyle McIlveen Brooks Menagh Cathcart Muir Chambers Robinson Cooper Smart Cummings T Smith Dunne Thompson Edmund Walker Ferguson Wilson Fletcher

Officers: Chief Executive (S Reid), Director of Community and Wellbeing (G Bannister), Director of Environment (D Lindsay), Interim Director of Finance and Performance (J Pentland), Head of Administration (A Martin), Head of Regeneration (B Dorrian), Head of Economic Development and Tourism (C Magill), Democratic Services Manager (J Wilson) and Democratic Services Officer (P Foster)

1. PRAYER

The Mayor (Alderman Graham) commenced the meeting by reading a passage of Scripture.

NOTED.

2. APOLOGIES

Apologies were received from Councillor Roberts.

NOTED. C.25.5.16

3. DECLARATIONS OF INTEREST

The Mayor asked for any declarations of interest.

Councillor Boyle declared an interest in the minutes of the Corporate Services Committee dated 10 May 2016, Page 2, Item 3, Provision of Support Services for Elected Members.

NOTED.

4. MAYOR’S BUSINESS

The Mayor welcomed Councillor Chambers to his first Council meeting following his filling of the vacancy left by the election of the former Alderman Chambers to the Northern Ireland Assembly.

Continuing, the Mayor also offered his congratulations to former Councillor, Kellie Armstrong, on her recent success also in the Northern Ireland Assembly elections.

In conclusion he commented that he was nearing the end of his Mayoral year adding that he looked forward to seeing everyone at the Annual Meeting scheduled to take place on 2 June 2016.

NOTED.

5. MAYOR AND DEPUTY MAYOR ENGAGEMENTS FOR THE MONTH (Appendix I)

PREVIOUSLY CIRCULATED:- Copy of the Mayor and Deputy Mayor’s Engagements for the month of May 2016.

The Mayor took the opportunity to extend his thanks to the Deputy Mayor for his support throughout his Mayoral year, particularly when he had been asked to step in at short notice to attend events.

NOTED.

6. MINUTES OF COUNCIL MEETING HELD ON 27 APRIL 2016

PREVIOUSLY CIRCULATED:- Copy of the above minutes.

RESOLVED, on the proposal of Councillor Robinson, seconded by Alderman McDowell, that the minutes be agreed as a correct record.

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7. MINUTES OF COMMITTEES

7.1 Planning Committee dated 3 May 2016

PREVIOUSLY CIRCULATED:- Copy of the above minutes.

Alderman Gibson proposed, seconded by Councillor Dunne, that the minutes be adopted.

Item 4.3 – Page 12 – LA06/2015/0011/F – Approximately 397m SW of 43 Ballymoney Road, Craigavad, Holywood

Councillor Barry stated that only one member had voted against the proposal however it was indicated in the proposal that 2 members had voted against it.

RESOLVED, on the proposal of Alderman Gibson, seconded by Councillor Dunne, that the minutes be adopted, subject to the above amendment.

7.2 Environment Committee dated 4 May 2016

PREVIOUSLY CIRCULATED:- Copy of the above minutes.

RESOLVED, on the proposal of Councillor Boyle, seconded by Councillor Cathcart, that the minutes be adopted.

7.3 Corporate Services Committee dated 10 May 2016

PREVIOUSLY CIRCULATED:- Copy of the above minutes.

RESOLVED, on the proposal of Alderman Carson, seconded Alderman McDowell, that the minutes be adopted.

7.3.1. Matters Arising – Elected Member Development Charter- Official Declaration of Commitment and Minutes of Meeting of Elected Member Steering Group

PREVIOUSLY CIRCULATED:- Minutes of Elected Member Development Steering Group meeting held on 4 May 2016.

The Chief Executive advised members that the adoption of the minutes would formalise the declaration of commitment by elected members to the Development Charter.

RESOLVED, on the proposal of Alderman Henry, seconded Alderman Keery, that the minutes be adopted.

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7.4 Community and Wellbeing Committee dated 11 May 2016

PREVIOUSLY CIRCULATED:- Copy of the above minutes.

Councillor Menagh proposed, seconded by Councillor Cooper, that the minutes be adopted.

Item 3.1 – Page 2 – Deputation - Bangor Drama Club

Alderman M Smith referred to the deputation which had been heard by the Community and Wellbeing Committee from Bangor Drama Club and expressed disappointment that it had been noted by the Committee. In light of that she proposed that the matter was referred back to the Committee to enable it to give consideration to providing the Club with a grant.

The Chief Executive reminded the member that Standing Orders did not promote discussion or proposals following a deputation made to a Committee. Instead he suggested that any further action in respect of a deputation should be made by way of a Notice of Motion.

Alderman M Smith proposed, seconded by Councillor Brooks, that the Council grants £60,000 to Bangor Drama Club for its proposed extension.

At this stage the Chief Executive advised that a Notice of Motion would be required to enable further consideration of the matter as such a proposal was not emanating from a discussion at the Committee.

A number of members sought clarification on what was being asked for in respect of this matter.

Rising again to speak on the matter, Alderman M Smith indicated that she would withdraw her proposal and instead would bring forward a Notice of Motion to enable further consideration of the matter by the Committee.

NOTED.

Item 7 – Page 9 – Community Development Grants

Welcoming the report, Alderman Irvine noted that some groups throughout the Borough relied solely upon those grants and asked what help could be provided to them.

(Alderman M Smith left the meeting at this stage – 7.31pm)

In response the Director of Community and Wellbeing advised the member that officers had been in touch with those groups who had found themselves in that situation and confirmed they had been offered assistance and advice.

NOTED.

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RESOLVED, on the proposal of Councillor Menagh, seconded by Councillor Cooper, that the minutes be adopted.

7.5 Regeneration and Development Committee dated 12 May 2016

PREVIOUSLY CIRCULATED:- Copy of the above minutes.

RESOLVED, on the proposal of Councillor T Smith, seconded by Councillor Cooper, that the minutes be adopted.

8. REQUESTS FOR DEPUTATION

8.1 TRANSPORT NI – ANNUAL REPORT FOR 2015/16

PREVIOUSLY CIRCULATED: - Correspondence dated 3 May 2016 from Transport NI seeking confirmation of a suitable date to present its Transport NI Report for 2015/16.

RESOLVED, on the proposal of Alderman Keery, seconded by Councillor Barry, that the Council accedes to the request and that the deputation be heard by the Corporate Services Committee.

8.2. DONAGHADEE SPORTS HUB COMMITTEE - UPDATE

PREVIOUSLY CIRCULATED: - Correspondence from Donaghadee Sports Hub Committee requesting permission to update the Council on the progress being made on the project.

RESOLVED, on the proposal of Alderman Keery, seconded by Councillor Allen, that the Council accedes to the request and that the deputation be heard by the Community and Wellbeing Committee.

9. REQUEST FOR DELEGATED POWERS

9.1. PROPOSED AMENDMENTS TO THE NILGOSC FUNDING STRATEGY STATEMENT

PREVIOUSLY CIRCULATED: - Report dated 4 May 2016 from the Director of Organisational Development and Administration stating that under the Local Government Pension Scheme Regulations (Northern Ireland) 2014, NILGOSC was required to prepare, maintain and publish a Funding Strategy Statement (FSS) which set out the framework for the funding of all pension liabilities. The regulations also required that the FSS and any subsequent changes to it must be agreed following consultation with relevant stakeholders.

The consultation closed on 22 June 2016 so delegated powers were requested for Corporate Services Committee in June 2016 to submit a response.

RECOMMENDED that delegated powers be granted to Corporate Services Committee in June to respond to the above consultation.

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RESOLVED, on the proposal of Councillor Boyle, seconded by Councillor Robinson, that the recommendation be adopted.

(Councillor Martin entered the meeting at this stage – 7.31pm)

10. CONSULTATION DOCUMENT

10.1 Department of the Environment – Ecclesiastical Exemption (Appendix II)

(Comments to be submitted no later than 13 June 2016)

PREVIOUSLY CIRCULATED:- Copy consultation document from the Department of the Environment on the policy proposals to remove Ecclesiastical Exemption.

Section 85(8) of the Planning Act (Northern Ireland) 2011 stated that all listed places of worship were exempt from the requirement to obtain Listed Building Consent for ‘the demolition, alteration or extension of an ecclesiastical building which was at the time being used for ecclesiastical purposes or would be so used but for the works’. This was known as Ecclesiastical Exemption.

In 2014, at the Minister’s request, the Department and the Historic Buildings Council for Northern Ireland undertook a review of the way in which Ecclesiastical Exemption was currently working in Northern Ireland. This review concluded that the exemption was not protecting the ecclesiastical heritage and recommended that it should be removed.

The consequence of removing the exemption was that Listed Building Consent would be required for any works involving the complete or partial demolition of a listed place of worship, or for its alteration or extension in a manner which would affect its character as building of special architectural or historic interest.

RESOLVED, on the proposal of Councillor Boyle, seconded by Alderman Keery, that the Consultation Document be noted.

(Councillor Cathcart left the meeting at this stage – 7.32pm)

11. CONFERENCES, INVITATIONS ETC.

11.1 AGENDA NI – INFRASTRUCTURE INVESTMENT CONFERENCE 2016 WEDNESDAY 22 JUNE 2016

PREVIOUSLY CIRCULATED: - Correspondence from Agenda NI detailing its Infrastructure Investment Conference 2016 taking place on 22 June 2016 at the Baby Grand, Belfast.

RESOLVED, on the proposal of Councillor Muir, seconded by Councillor T Smith, that the conference be noted.

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11.2. PLANNING FOR CLIMATE CHANGE CONFERENCE LONDON AND LIMERICK 2016

PREVIOUSLY CIRCULATED:- Correspondence dated 21 April 2016 detailing the third London Planning for Climate Change Conference which would take place on 2 June 2016 followed by the first Irish Planning for Climate Change Conference in Limerick on 27 October 2016 and the fourth London Planning for Climate Change Conference which would take place on 25 October 2016. The Conference Series was the ideal forum in which to discuss and debate the issues that faced communities and economies when it came to planning and adapting to the problems faced by growing global climate change.

RESOLVED, on the proposal of Councillor Barry, seconded by Councillor Adair, that the conference be noted.

(Alderman M Smith and Councillor Cathcart entered the meeting at this stage – 7.34pm)

11.3. NILGA – LOCAL GOVERNMENT ANNUAL CONFERENCE & EXHIBITION 5&6 OCTOBER 2016 HASTINGS EVERGLADES HOTEL, LONDONDERRY

PREVIOUSLY CIRCULATED:- Correspondence dated 11 May 2016 from NILGA detailing its Local Government Annual Conference & Exhibition 5 & 6 October 2016 at the Hastings Everglades Hotel, Londonderry.

ALSO PREVIOUSLY CIRCULATED:- Report dated 19 May 2016 from the Chief Executive stating that information regarding the Northern Ireland Local Government Annual Conference and Exhibition was attached.

It should be noted that two free spaces had been allocated to the Mayor and the Chief Executive, or his nominee, for the dinner on the evening of 5 October and the conference on 6 October 2016.

Due to capacity issues however, it was not possible to book additional places for the dinner and therefore nominations were only sought for the conference, taking place on 6 October 2016.

RECOMMENDED that nominations are made for the conference only, taking place on 6 October 2016.

Following consideration, several members were nominated to attend the conference on 6 October 2016.

A number of members were not content with nominating members to attend the event and a vote was taken.

RESOLVED, with 25 voting For and 3 voting Against, that members were nominated to attend the conference on 6 October 2016.

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FURTHER RESOLVED, that the following members attend the conference on 6 October 2016:

Alderman McDowell

(On the proposal of Alderman Girvan, seconded by Councillor Barry)

Alderman Keery

(On the proposal of Councillor Adair, seconded by Councillor Dunne)

Alderman Carson

(On the proposal of Alderman Henry, seconded by Councillor Ferguson)

Mayor and Chief Executive

(On the proposal of Councillor T Smith, seconded by Alderman Gibson)

11.4. NUCLEAR FREE LOCAL AUTHORITIES ALL IRELAND FORUM SPRING SEMINAR – FRIDAY 10 JUNE 2016, FINGAL COUNTY HALL, SWORDS, IRELAND

PREVIOUSLY CIRCULATED:- Correspondence from the Nuclear Free Local Authorities All Ireland Forum detailing its Spring Seminar to be held on Friday 10 June 2016, Fingal County Hall, Swords, Ireland. The Spring Seminar was entitled, ‘Future Irish Energy Policy and the Ongoing Impact of UK new unclear on Ireland’.

RESOLVED, on the proposal of Councillor Adair, seconded by Alderman Irvine, that the seminar be noted.

11.5. SOMME COMMEMORATION EVENTS – UPDATE –FILE REF:DS18

PREVIOUSLY CIRCULATED:- Report dated 23 May 2016 from the Director of Organisational Development and Administration stating that as members would be aware, 2016 marked the Centenary of the Battle of the Somme, one of the bloodiest battles of the First World War which claimed the lives of thousands, including many from the Ards and North Down Borough. It would be marked by the Council and other bodies through a wide range of commemorative and educational events.

To date the Council had been made aware of the following planned events to which members would be invited, if they had not been already:-

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Royal British Legion - Bangor Branch

 30 June – 1 July 2016 Overnight Vigil at Bangor War Memorial Ward Park from midnight to 7.30am  2 July 2016 – 1.30pm – Drum Head Service and Parade through Bangor Town Centre (this event would be facilitated by Ards and North Down Borough Council)  3 July 2016 – Act of Remembrance at Bangor War Memorial, Ward Park

Newtownards Branch Royal British Legion

1 July 2016 – 7.00am – Vigil at War Memorial, Newtownards – Children from schools would read out poems and names on the war memorial.

Royal British Legion – Ballywalter Branch

Somme Vigil – 1 July 2016 at 7.15am at Ballywalter War Memorial Somme Parade – 1 July 2016 at 6.45pm

Royal British Legion – Groomsport Branch

1 July 2016 - Vigil at Groomsport War Memorial – 6.45am

Royal British Legion – Millisle Branch

1 July 2016 – 7.00am-7.30am - Vigil at War Memorial, Millisle

Royal British Legion – Comber Branch

At the time of writing, details of planned events in Comber were not available

There were currently no plans for events on 1 July 2016 at Donaghadee War Memorial

It was not currently considered appropriate for members attending the above events to robe, as they normally would at RBL Remembrance Services. Any member attending overnight vigils, or stages of vigils, would be advised to wear warm clothing. Members should attend early morning services in suits or as advised in due course.

While members were welcome to attend any of the above events, it may be appropriate to attend those events closest to their constituencies.

World War One Centenary Committee - National Vigil – Helen’s Tower

From midnight on 30 June 2016 until 7.30am on 1 July 2016. There would be a service of commemoration from 7am – 7.45am at the Tower. This would include The Last Post and Reveille and the blowing of whistles at 7.28am to commemorate the moment that the 36th (Ulster) Division went ‘over the top’.

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Further information on this event would be passed to members as it became available.

Other events

Newtownards District No 4 and Bangor District No 18 Orange Lodges were also holding a Family Event to commemorate the Battle of the Somme at the Somme Museum on Saturday, 11 June 2016, followed by a Parade from the Museum to Londonderry Park. The Mayor, the Mayor and Mayoress of Thiepval and members had been invited to attend. (The 11 June 2016 marked the Centenary of the 36th Ulster Division leaving the Borough to fight in the Battle of the Somme).

Subject to approval, the Council would host a Civic Lunch at the Town Hall, Bangor, on Saturday, 11 June 2016 to welcome the Mayor and Mayoress of Thiepval to the Borough.

RECOMMENDED that members note the dates.

RESOLVED, that the report be noted.

11.6. WORLD TOWNS LEADERSHIP SUMMIT 2016 – FILE REF: CX62

PREVIOUSLY CIRCULATED:- Report dated 19 May 2016 from the Chief Executive stating that The World Towns Leadership Summit would be held in Edinburgh on 15-16 June 2016 and was organised by the Association of Town Centre Management, Business Improvement District Scotland, the International Downtown Association and Scotland’s Towns Partnerships.

The Summit would discuss the evolving nature of Civic Governance and changing economic drivers for successful placemaking. As the “State shrinks” new alliances and approaches would be needed to develop a strong competitive economy combined with a fairer more equal society. Scotland’s First Minister, Nicola Sturgeon MSP, would address the Summit along with international leaders and thinkers including Mayor George Ferguson, Bristol City Council; Bulelwa Makalima-Ngewana, CEO – The Capetown Partnership; Tina Saaby, City Architect, Copenhagen; Michael Schuman, International Economist and Michael Smith, Chair International Downtown Association, Charlotte City Partners USA.

A key result of the Summit would be the creation and signing of the World Towns Agreement: A public private social vision for urban centres. A variety of other speakers would cover papers including Localism and Towns, Urban Connectivity for Growth and Inclusion, New Models of Civic Governance, Harnessing the Private and Social Sector, Sustainable and Low Carbon Economies, Next Generation Leaders, Collaborative Communities, Culture and Heritage. Study Tours are available for delegates to attend one from Falkirk, Grassmarket (Edinburgh), Glasgow, Haddington or Kirkcaldy.

The Summit Programme was particularly relevant to Ards and North Down in considering learning opportunities from towns, districts and neighbourhoods outside

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C.25.5.16 of larger or capital cities, including how networks of towns could connect people and infrastructure at scale and could focus on transformation of modern economies, increasing value, and therefore improve the opportunity for learning and collaboration around shared areas of concern. There would be the opportunity to learn from international case studies, consider public/private governance policies and networks and assess the value of joining with the World Towns Agreement

The cost of attendance was £390.00 plus VAT per person, plus travel, subsistence, and two nights’ accommodation.

RECOMMENDED that the Council approves the nomination of the Chief Executive to attend the World Towns Leadership Summit in Edinburgh on 15-16 June 2016 and that, as is the policy, a report be brought back to Council thereafter.

RESOLVED, on the proposal of Councillor Barry, seconded by Councillor Boyle, that the recommendation be adopted.

12. TRANSFERS OF RIGHTS OF BURIAL

The Chief Executive advised members there were no transfers of rights of burial.

NOTED.

13. SEALING DOCUMENTS

RESOLVED: - (On the proposal of Alderman Carson, seconded by Councillor Boyle)

THAT the Seal of the Council be affixed to the following documents:-

(a) Draft Surrender and Release – Bangor Drama Club, Sale of Studio Theatre (b) Grants of Rights of Burial Nos: 20395, 20399.20403, 20405, 20408, 20413 and 11983-11992 (c) Delivery Agreement between Ards and North Down Borough Council and Faithful + Gould Limited for the Services of Developing the Refurbishment of Exploris (d) Lease of Land at Main Road, Cloughey, County Down (e) Agreements Relating to Exploris Aquarium and Seal Sanctuary: - Operation Agreement between Ards and North Down Borough Council and Crumlin Road Gaol Ltd - A Parent Company Guarantee

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- Secondment Agreement 14. NOTICES OF MOTION STATUS REPORT - FILE CG12172 (Appendix III)

PREVIOUSLY CIRCULATED:- Report from the Director of Organisational Development and Administration attaching a Status Report in respect of Notices of Motion.

This was a standing item on the Council agenda each month and its aim was to keep members updated on the outcome of motions. It was noted that as each motion was dealt with it would be removed from the report.

RECOMMENDED that the Council notes the report.

RESOLVED on the proposal of Councillor Cooper, seconded by Councillor Barry, that the recommendation be adopted.

15. NOTICE OF MOTION – FILE REF: CG12172

15.1 Notice of Motion submitted by Councillor Thompson

“That the Council Officers bring back a report, with costs, for the reinstatement of the installation of temporary toilets at the Millisle Beach Lagoon, during the summer months of June, July and August”

RESOLVED, on the proposal of Councillor Thompson, seconded by Alderman Keery, that the Notice of Motion be referred to the Environment Committee.

16. APPLICATIONS FOR ENTERTAINMENT LICENCE - FILE REF: LR3/90110

PREVIOUSLY CIRCULATED: - Report dated 3 May 2016 from the Director of Environment stating that applications had been received for the grant of an Entertainments Licence as detailed below:

1. Duffy’s Circus, Balloo Road, Bangor

Applicant: David Duffy, c/o 23 Morey Drive, Donaghadee

Type of entertainment: Circus

Hours of use: Monday to Friday 4pm to 10pm,

Saturday and Sunday 2pm -7pm

The first day of use would be the 27 May 2016

The proposed location was on private land and the applicant had advised that there were no wild animals accompanying the circus. It was not considered that proposed

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C.25.5.16 activities were liable to contravene the terms of the Council’s Animal Welfare Policy, however as part of regulations of this event Council officers would assess the conditions under which dogs, horses and birds were kept, to confirm that ‘the five freedoms’ were being observed.

2. Bangor Grammar School, Gransha Road, Bangor

Applicant: Mr Kevin Stone

Type of licence: occasional (restricted to 14 unspecified days within the next 12 months)

Type of entertainment: Music, singing and dancing or other similar entertainment Theatrical performances

Hours of use: Monday to Sunday, 6pm to 11pm

RECOMMENDED the applications are recommended for approval subject to the following:

1 The applications being completed satisfactorily with all the Council’s requirements being met;

2 The PSNI, Northern Ireland Fire and Rescue Service or members of the public not objecting to the issue of the licence;

3 The applicant foregoing his right to appear before and be heard by the Council.

The Chief Executive referred to the application submitted by Duffy’s Circus and informed members that consideration of it was being withdrawn due to objections which had been received.

At this stage the Director of Environment advised members that the application had been received by the Council on 28 April 2016 and without a licence being granted the event could not proceed. He added that if the event proceeded without a licence, enforcement action would be taken.

Alderman Gibson sought clarification on how many objections had been received and sought reassurance, particularly as tickets had been sold for the circus, that the Council would be acting within its legal obligations if it were to proceed with what had been suggested.

In response the Director of Environment stated that the Council would remain within its legal obligations by proceeding in the manner which had been suggested. He confirmed that a number of objections had been received to date in respect of the application.

At this stage Councillor Robinson welcomed the suggestion adding that it was comforting to learn that people’s objections were being taken into consideration.

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The Mayor then asked members to consider the second application which had been made by Bangor Grammar School.

RESOLVED, on the proposal of Councillor Brooks, seconded by Alderman Keery, that the recommendation in respect of Bangor Grammar School be adopted.

17. CIVIC RECEPTION FOR THE MAYOR AND MAYORESS OF THIEPVAL – FILE REF: CEV5

PREVIOUSLY CIRCULATED:- Report dated 12 May 2016 from the Director of Organisational Development and Administration stating that the Council recently agreed to support an event being organised by Newtownards District No 4 and Bangor District No 18 Orange Lodges to commemorate the Centenary of the Battle of the Somme. Community Development funding had been secured to cover some cost elements of it.

The event was scheduled to take place on 11 June 2016 to mark 100 years since the 36th Ulster Division left its training camp at Helen’s Tower, Clandeboye Estate, to fight in Flanders fields and the Battle of the Somme where it suffered more than 5,000 casualties, almost half its strength. The event would include a Family Day at the Somme Heritage Centre and a Parade from Conlig to Newtownards.

Members would be aware that a replica of Helen’s Tower, known as the Ulster Tower, stands at Thiepval, Picardie as a memorial to the men of the 36th Ulster Division.

The Mayor (who would complete his term of office on 2 June 2016) had invited the Mayor and Mayoress of Thiepval, M. and Mme. Potié, as guests to the Borough over the weekend of 10-12 June 2016. They would be received by the incoming Mayor. Their itinerary would include attendance at the above event when they would be accompanied by representatives of the Orange Orders.

It was, however, considered that members may wish to meet with the Mayor and his wife and welcome them to the Borough on this historic occasion. While M. and Mme. Potié had enjoyed connections with the Borough and the Somme Association over many years, this would be their first visit.

It was therefore proposed that the Council hosted a lunchtime reception on Saturday, 11 June 2016, from approximately 12 noon until 2.00pm at the Town Hall, The Castle, Bangor to welcome the Mayor and Mayoress of Thiepval.

It was estimated that the costs of the reception would be in the region of £1,000, catering for 50 people. It may be possible for those costs to be met through Community Funding sources. Otherwise, they could be met from the Civic events budget.

RECOMMENDED that a Civic Reception be held as described above.

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Councillor Barry proposed, seconded by Alderman Gibson, that the recommendation be adopted.

Alderman M Smith sought clarification on the proposal to seek funding from Community Funding sources.

In response the Head of Administration advised that both of the Orange Lodges had applied for funding through Good Relations and Community Funding schemes, however it was noted those applications would be required to meet a number of set criteria.

Alderman Smith asked why the event was not being accommodated by the Civic Events budget and asked when clarification would be provided on where the funding would be coming from.

The Head of Administration indicated that it was hoped to have that clarified shortly.

At this stage the Director of Community and Wellbeing commented that the funding application had been made by the Orange Lodges through the Community Festivals Fund and subsequently been approved. However further funding was now being sourced to make up the shortfall.

Alderman M Smith asked that members were kept up to date in respect of this matter.

RESOLVED, on the proposal of Councillor Barry, seconded by Alderman Gibson, that the recommendation be adopted.

18. NOTIFICATION OF NOMINATION OF PCSP CHAIRMAN

PREVIOUSLY CIRCULATED:- Report dated 16 May 2016 from the Chief Executive stating that At the Council meeting held on 27 May 2015, the Council agreed that the PCSP Chair should be appointed in turn from each of the four largest parties on Council immediately after the last local government election. Therefore the order of nominations was agreed as DUP, UUP, Alliance and Green.

The nominating officer for the UUP had advised that the nominee for Chair for this year with effect from 1 June 2016 was Alderman Ian Henry.

RECOMMENDED that the Council notes the nomination of Alderman Henry as the Chair of the PCSP for one year with effect from 1 June 2016.

RESOLVED, on the proposal of Councillor Chambers, seconded by Councillor Cummings, that the recommendation be adopted.

19. AMENDMENTS TO STANDING ORDERS – FILE REF: DS15

PREVIOUSLY CIRCULATED:- Report dated 17 May 2016 from the Director of Organisational Development and Administration stating that as members may recall, at the meeting of the Planning Committee in May 2016 the issue of quorum was

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C.25.5.16 raised. This was due to its omission from both the Council’s Standing Orders and the Protocol for the Operation of the Planning Committee.

In order to address this, it was proposed that the Standing Orders be amended to include the following addition:-

7 – Quorum – 1.1 – No business shall be transacted at a meeting of the Planning Committee unless at least 50% of the whole number of Councillors are present.

The rationale behind that was that 50% allowed for absentees and also members declaring interests.

RECOMMENDED that the Standing Orders be amended to include the following addition:-

7 – Quorum – 1.1 – No business shall be transacted at a meeting of the Planning Committee unless at least 50% of the whole number of Councillors are present.

The Chief Executive advised members that following adoption of the recommendation, Standing Orders would be stood down to allow further consideration by the Council at its next meeting.

RESOLVED, on the proposal of Councillor Barry, seconded by Councillor Gilmour, that the recommendation be adopted.

20. ARDS BUSINESS AWARDS AND BANGOR BUSINESS AWARDS PROPOSAL 2016 – FILE REF: 160136 (Appendix IV)

PREVIOUSLY CIRCULATED:- Report dated 19 May 2016 from the Director of Regeneration, Development and Planning stating that members would be aware that both legacy Ards Borough Council and legacy North Down Borough Council supported Business Award ceremonies through both category sponsorship and main sponsor status.

A report was brought to Council in June 2015 requesting continuing support for the Business Awards in Ards and Bangor. Approval was granted to support the Awards in the sum of £6,000, on the basis that a Borough wide Business Awards Event would be in place in 2016.

Attached was a proposal from the Chambers of Commerce in Ards and Bangor which requested support in the sum of £10,000 for 2016 and an explanation as to why a Borough wide event was not supported by the Chambers of Commerce.

The opportunity to proceed as a category sponsor (£1,000 per category) remained irrespective, of any Council decision regarding the opportunity offered to proceed as the main sponsor of two separate award ceremonies.

RECOMMENDED that the Council consider the proposal provided by Ards and Bangor Chambers of Commerce.

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Councillor McClean proposed, seconded by Councillor Smart that the Council supports the suggestion put forward by the Chambers of Commerce in Ards and Bangor to have two separate events in 2016 following which further consideration could be given to hosting one Borough wide event in 2017.

Councillor Walker indicated his preference that two separate business award events were held by the Chambers of Commerce.

Councillor Menagh rose to state that his preference would be for one Borough wide event to be held rather than two separate events. He reminded members that Ards and North Down was now one and referred to the success which had been enjoyed by the Ards and North Down Sports Forum.

On being put to the vote, with 11 voting For and 23 voting Against, the proposal FELL.

Councillor Walker proposed, seconded by Alderman Girvan, that two separate business award events were held with each being allocated £3,000.

At this stage Councillor Menagh reiterated his preference for one Borough wide award event to take place.

Alderman Girvan commented that having two business award events would widen it out to more businesses and expand it to a wider variety of businesses which would be legible to apply.

Councillor Barry expressed his support for the proposal.

At this stage Councillor McIlveen noted the sentiment behind the events were to celebrate the best in the Borough and therefore he would be supportive of a Borough wide event being held. Continuing he suggested that to have one good event would enable the £6,000 to be invested in its entirety rather than being split up amongst a number of smaller events.

Concurring with those comments, Alderman Gibson reminded members that the two legacy Councils had become one and therefore one overall Borough wide event should be held.

At this stage, Alderman McDowell expressed the view that some members had entirely missed the point which had been made within the proposal put forward by the Chambers of Commerce. He advised that the Council was being asked to become involved as a sponsor and was not being asked to run the event. Therefore, he encouraged members to consider the matter more thoroughly adding that the Council should not be seen to be dictating how the events should be run.

Making reference to the report which mentioned a Borough wide event and concurring with a number of other speakers, Councillor Cooper too agreed that one Borough wide event should be held.

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Acknowledging the comments made by Alderman McDowell, Councillor McClean also noted that the Council was being asked to sponsor the events. He stated that Ards and North Down had been forced to become one Borough at the request of Stormont and noted the value in retaining a local feel for local businesses. He also agreed that it was not the job of the Council to dictate to the Chambers of Commerce on what they should or should not be doing and instead he would be keen to establish good working relationships between all of the local Chambers of Commerce.

In summing up, Councillor Walker noted the Business Awards were a Chamber of Commerce event and the Council was merely being asked to sponsor two award events. He added that to have one Borough wide event would see a guest list of approximately 600 and noted there were no facilities in the Borough which could host such a large event.

RESOLVED, on the proposal of Councillor Walker, seconded by Alderman Girvan, with 23 voting For and 8 voting Against, that two separate business award events were sponsored with each being allocated £3,000.

EXCLUSION OF PUBLIC/PRESS

AGREED, on the proposal of Councillor Barry, seconded by Alderman Keery, that the public/press be excluded from the meeting for the undernoted items of confidential business.

21. BANGOR FUN FAIR – FILE REF: 171462

***IN CONFIDENCE***

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

22. CLOUGHEY TENNIS COURTS REDEVELOPMENT SCHEME – ECONOMIC APPRAISAL – FILE REF: PCU23 (Appendix V)

***IN CONFIDENCE***

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

RE-ADMITTANCE OF PUBLIC/PRESS

AGREED, that the public/press be re-admitted to the meeting.

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Members were advised that in line with Section 47 (1) of the Local Government Act (Northern Ireland) 2014 the audio recording would now recommence.

Circulated for Information

(a) Queen’s University Belfast and Public Health Agency – Children and Young People with Cerebral Palsy in Northern Ireland (1981-2008) (Copy correspondence attached) (b) Action Mental Health – The Final Report (Copy attached) (c) Boundary Commission for Northern Ireland (Copy attached)

NOTED.

TERMINATION OF MEETING

The meeting terminated at 8.20pm.

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ITEM 6.1

ARDS AND NORTH DOWN BOROUGH COUNCIL

The Annual Meeting of the Ards and North Down Borough Council was held in the Town Hall, The Castle, Bangor on Wednesday, 2 June 2016 commencing at 11.30am.

PRESENT:

In the Chair: The Mayor (Alderman Graham)

Aldermen: Carson Irvine Gibson Keery Girvan McDowell Henry M Smith

Councillors: Adair Gilmour Allen Kennedy Armstrong-Cotter Martin Barry McClean Boyle Menagh Brooks Muir Cathcart Robinson Chambers Smart Cooper T Smith Cummings Thompson Dunne Walker Ferguson Wilson Fletcher

Officers: Chief Executive (S Reid), Director of Organisational Development and Administration (W Monson), Director of Regeneration, Development and Planning (C Mahon), Director of Community and Wellbeing (G Bannister), Director of Environment (D Lindsay), Interim Director of Finance and Performance (J Pentland), Head of Administration (A Martin), Corporate Communications Manager (C Jackson), Corporate Communications Officer (C Mulgrew), Democratic Services Manager (J Wilson) and Democratic Services Officers (E Brown, P Foster, J Glasgow, H Loebnau and M McElveen)

1. PRAYER

The Chief Executive commenced the meeting by reading a prayer.

NOTED.

AM.02.06.16

2. APOLOGIES

Apologies were received from Alderman Smith and Councillors Anderson, Edmund, McIlveen, Leslie and Roberts.

The Mayor informed Members about the sad passing of Councillor Edmund’s father in law the previous day and asked that a letter of condolence be forwarded to the family.

AGREED.

3. DECLARATIONS OF INTEREST

The Mayor asked for any declarations of interest and none were advised.

NOTED.

4. MAYOR’S REVIEW

The outgoing Mayor (Alderman Graham) welcomed everyone to the meeting and commenced his review by emphasising that it was his immense pleasure to take this opportunity to speak to everyone today and mark the end of his Mayoral term – and a very special term it had been as the first Mayor of the new Borough of Ards and North Down.

Alderman Graham detailed that he had moved straight from being Chair of the Statutory Transition Committee to the position of Presiding Officer and then to the position of Mayor, so he had been living and breathing our new ‘super Council’ and ‘super Borough’ for more than two years now. Merging the two legacy Councils and taking on some responsibilities from central government had meant many changes for the Councillors and staff and indeed, for the residents of the Borough. There had been challenges and it had been a very busy period for everyone involved with the Council. However, he was very proud of all that had been achieved and all the ambitions we had for what our new Borough could be.

As Mayor, Alderman Graham had had the privilege of visiting people and places right across the Borough and gaining an insight into our community that other people may never get to see. That had been enormously humbling and heartening and he had thoroughly enjoyed his visits during the year to a wide range of charities, community groups and businesses.

Following on, he commented that it had obviously been a year of firsts for Ards and North Down Borough Council. We struck our first rate and were able to restrict the rise in both the domestic and non-domestic rate to 1.34%. We appreciated that any rise presented a challenge for people and we would continue to work hard to keep our rates as low as possible, whilst still delivering high quality services and investing in facilities.

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The outgoing Mayor went on to say that we had had our first major service change through the introduction of the changes to the way we collected food waste. The early outcomes from that service transformation indicated that we were well on track towards diverting a massive 10,000 tonnes of food waste every year out of the grey landfill bins into our green and brown recycling bins – helping us to avoid over £800K annually in landfill tax.

Alderman Graham drew attention to the fact that we also had our first Councillors leave us following the Assembly election. He wished former Alderman Alan Chambers and Councillor Kellie Armstrong every good wish for the future and was delighted to see Alan Chambers MLA seated in the public gallery. It did however give him very great pleasure to welcome David Chambers and Lorna McAlpine as their replacements on Council and he took the opportunity to wish them well in their new roles.

He continued by commenting that the major highlights for the Council included:

Public Realm – in partnership with the Department for Social Development (now the Department for Communities), the Council had invested £21M in public realm schemes in all five of the Borough’s towns. Works in Comber, Donaghadee and Holywood were now completed, with Bangor to be finished in June and Newtownards in August of this year. Works of this scale within busy town centres were by necessity disruptive and we greatly appreciated the patience shown by local traders and residents throughout the process. Throughout the works, Council officers had liaised closely with representatives of all five Chambers of Trade and now developed a model where all the Chambers met regularly to discuss opportunities to work collectively.

Londonderry Park – new community and sports facilities at Londonderry Park were officially opened in October by Lady Rose Lauritzen. That included professional standard football and cricket pitches, with two synthetic 3G pitches, grass pitches, a bowling green and a cricket batting cage. More sports than ever before were now catered for at the centre.

Events – throughout the year we had hosted a superb range of events that had attracted residents and visitors to the area including the Comber Potato Festival, Ards International Guitar Festival, Holywood May Day, Christmas switch ons etc. Those events, along with the many attractions in our Borough, certainly boosted the economy of the Borough and the tourism spend contributed £48M to it annually.

Planning – the biggest changes coming out of the reform had been the transfer of planning powers to local Councils. In our area since April 2015, we had issued decisions on 965 planning applications. Of those decisions, 340 domestic extensions and 429 new dwellings were approved and that equated to an investment in the Borough of around £53M.

Economic Development – Ards and North Down Borough Council recognised the importance of providing tailored support for local businesses and offered unique services via a dedicated staff team based at the Signal Centre in Bangor. Officers

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AM.02.06.16 assisted business people and entrepreneurs at all stages of development – from those interested in setting up a business, to those who are seeking to grow and expand, to those who wanted to invest. In the past year almost 400 businesses had benefitted from the (in many cases) free services available including 1-1 interactions and mentoring, assistance with market research, advice on funding and signposting, events and workshops.

Big Conversation – community planning was a new power for Councils under reform. Locally we launched ‘the big conversation’ to get people talking to us about what they liked, disliked and would want to change about the Borough. We had had an excellent response, both in terms of the quantity and the quality of the feedback, and are putting in place measures to bring multiple stakeholders to the table to take direct action on the issues being raised with us.

Finally Alderman Graham said he would like to extend his sincere thanks to the outgoing Deputy Mayor (Carl McClean), all Members, the Chief Executive, Directors and all staff that he had had the pleasure of meeting at facilities and events across the Borough throughout the year.

On a personal level, however, he wished to put on record his gratitude to all the staff he had dealt with on a day-to-day basis in his role of Mayor; in particular his secretary Heather Loebnau and the team in Democratic Services and the kitchen staff in Bangor Town Hall and Church Street. Last but not least he paid a special tribute to his wife for her abundance of patience, understanding and support.

On behalf of the UUP, Alderman Henry praised Alderman Graham for expertly assuming the role of Mayor and Chair of the Council throughout the year and for bringing the Borough forward as one entity. He also thanked Councillor McClean for ably fulfilling his role as Deputy Mayor.

Speaking on behalf of the DUP, Councillor Gilmour expressed her thanks to Alderman Graham noting that he had truly been a very good Mayor who had represented the entire Borough. She further highlighted that it had been a transition period for the first year of the new Council which he had ably embraced. She was certain his charities would be impressed by his efforts and the worthy contribution he had made to raise as much funding as possible. He had always conducted himself in a responsible manner and carried out his role for the good of everyone – without doubt a Mayor for all. She emphasised that although he had maintained his strong faith and values, he had still enjoyed a joke and a laugh. She again thanked Alderman Graham as well as Councillor McClean for his support as the Deputy Mayor and wished their successors good luck.

Councillor Muir stood on behalf of the Alliance Party detailing that the outgoing Mayor’s reputation was one of distinction and excellent service to the Borough. He also brought attention to him serving during the first challenging year of Ards and North Down Borough Council and reaching out to people throughout the entire area. The Deputy Mayor was also well deserving of a mention and the two of them had formed a great team.

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Councillor Boyle echoed the sentiments of previous speakers on behalf of the SDLP and added his sincere thanks to Alderman Graham for undertaking the role of Mayor during the Council’s first year. He had observed that he had been mindful of the span of the Borough and had endeavoured to visit as much of it as possible, even venturing as far as Portaferry. The public had also recognised his commitment and fairness at all times. He took the opportunity to express his gratitude to the outgoing Mayor and Mayoress for the kindness and thoughtfulness they had shown him in respect of his personal circumstances. He hoped they were both looking forward to resuming a normal life.

On behalf of the Green Party, Councillor Barry praised Alderman Graham for his dedication and service, offered his thanks to Councillor McClean for his great support and believed their teamwork was a job well done.

Alderman Carson remarked that it had been a great privilege and honour to have resided as Deputy Chair alongside Alderman Graham as Presiding Councillor of the Shadow Council, as they progressed towards the forming of the new Council. He had undoubtedly been an inspiration as he had learned so much from him. Alderman Graham had served the Borough admirably and he sincerely wished him well.

In voicing her appreciation to Alderman Graham for a marvellous year, Councillor Robinson indicated that he had undertaken his role with enthusiasm and humour.

Councillor Cooper spoke on behalf of the TUV and endorsed the sentiments of previous speakers. He stated that there had been many interesting evenings of debate within the Council Chamber but the outgoing Mayor had undertaken the business of the Council in a professional manner injecting humour when required.

Councillor Menagh remarked upon the outgoing Mayor’s exceptional year when he had encompassed the entire Borough. He was an outstanding example to everyone and had been an excellent first citizen for the new Ards and North Down Borough Council.

Alderman Graham thanked Members for their kind words and expressed his appreciation to all political parties for their support during the year. Lastly, he wished to thank the Mayor’s Secretary (Heather) for her professionalism and for ensuring he attended every function on time. In appreciation of her conscientious efforts, he was pleased to present her with a lovely bouquet.

NOTED.

5. ELECTION OF ALDERMAN (FILE LX 120)

PREVIOUSLY CIRCULATED:- Report from the Chief Executive detailing that at the Annual Meeting held on 26 March 2015, the Council had elected ten Aldermen to serve for the duration of the Council term. However, due to the subsequent election of former Alderman Alan Chambers to the Northern Ireland Assembly on 6 May 2016, the Council now had a casual vacancy for the position of one Alderman.

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The Local Government Act (Transitional, Incidental, Consequential and Supplemental Provisions) Regulations (Northern Ireland) 2014 made provision for this, stating that:-

1) “Except in the case of an election to fill a casual vacancy, the ordinary election of Aldermen shall be held every fourth year, being an election year”

2) “A Councillor shall be a candidate for election as an Alderman if: i) He/She is nominated as a candidate by one other Councillor as proposer and another as seconder; and ii) He/She assents to the nomination”

3) “Any nomination may be made, and any assent may be given, either in the course of the meeting or by a document signed by the Councillor or Councillors in question and delivered to the clerk of the Council before the beginning of the meeting”

4) “A Councillor entitled to vote at a contested election of an Alderman shall do so by signing and delivering at the meeting to the clerk of the Council a voting paper containing in order of preference the full names of the candidate or candidates for whom he votes”

RECOMMENDED that the Council proceeds to the election of one Alderman, to fill the casual vacancy, in accordance with the provisions made in the Local Government Act (Transitional, Incidental, Consequential and Supplemental Provisions) Regulations (Northern Ireland) 2014.

In making reference to the content of the report, the Chief Executive outlined that a Member could now be nominated to the position of Alderman thereby filling the vacancy left by Alderman Chambers when he moved to the NI Assembly. That position would be for the remaining term of the Council and he sought nominations.

RESOLVED, on the proposal of Alderman Henry, seconded by Councillor Boyle, that the Council proceeds to the election of one Alderman, to fill the casual vacancy, in accordance with the provisions made in the Local Government Act (Transitional, Incidental, Consequential and Supplemental Provisions) Regulations (Northern Ireland) 2014.

(On the proposal of Alderman Henry, seconded by Councillor Smart)

Councillor Fletcher

(On the proposal of Councillor Gilmour, seconded by Councillor Dunne)

Councillor Leslie

The Chief Executive stated that a ballot would now take place and blank papers were handed out to all Members. He asked that they each submitted a name and signed their vote accordingly.

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Meanwhile, the business of the meeting continued with the ensuing agenda items whilst votes were counted.

NOTED.

6. APPOINTMENTS a) Appointment of Mayor and Deputy Mayor

The Chief Executive clarified that the appointment of Mayor and Deputy Mayor were selected using the d’Hondt formula as outlined in the Local Government Act (2014). To that end, for the incoming year the position of Mayor would be from the Alliance Party and the position of Deputy Mayor would be from the DUP. The Alliance Party’s Nominating Officer, Councillor Muir had nominated Alderman Girvan as Mayor. The DUP’s Nominating Officer, Councillor McIlveen had nominated Alderman Keery as Deputy Mayor.

POSITION PARTY NAME Mayor Alliance Alderman Girvan Deputy Mayor DUP Alderman Keery

Councillor Muir mentioned that he had met Deborah Girvan whilst she was working for the Arts Council in 2004. At that time, he had been struck by her passion for a shared and inclusive future, with a background in Integrated Education – they had been friends ever since. She was elected to the legacy Ards Borough Council in 2011. However his only concern was that she may try to do too much having great passion and energy. Deborah told him of the story of President Obama when seeking Nomination in 2008. He had travelled to Greenwood and in a room with just 20 people a person named Edith Childs shouted, “all fired up, ready to go”. He believed Deborah too was “all fired up, ready to go”.

The outgoing Mayor (Alderman Graham) congratulated Alderman Girvan and Alderman Keery on their appointments and invited them to sign the Declaration of Acceptance of Office.

The Mayor (Alderman Girvan) then signed the Declaration of Acceptance of Office and was invested with the Mayor’s Chain of Office, thanking the Council for the honour.

Members congratulated Alderman Girvan on her appointment and wished her well for her term of office as Mayor.

The Mayor (Alderman Girvan) paid tribute to Alderman Graham and commended him on the magnificent job he had undertaken during his year as Mayor. He had had an exceptionally busy year and served this Borough well and would certainly be a hard act to follow.

She continued by saying she was deeply honoured and proud to be the Mayor of Ards and North Down Borough Council. It would be a great privilege to serve the

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AM.02.06.16 people of this Borough and she intended to reach out to everybody in the private, voluntary and community sectors. During her year in office she looked forward to travelling the length and breadth of this great Borough from Bangor to Ballygowan, from Comber to Cloughy, from Portavogie to Portaferry, from Holywood to Helen's Bay, from Conlig to Carrowdore, from Killinchy to Kircubbin, from Newtownards to Donaghadee, from Millisle to Lisbane, from Ballywalter to Ballyhalbert and from Seahill to Balloo.

The Mayor continued by highlighting that her theme for the year would be ‘Our Borough, Our Future’. In line with the Council's corporate plan, she wanted to focus on our young people and our businesses. Our young people were the future generation and our businesses are future employers. She wished to explore ways of introducing young people to employers, enhancing their life skills and building their confidence to enable them to find employment. In particular, The Mayor intended to support the Northern Ireland Year of Food believing that our Borough produced some of the finest produce in Northern Ireland and we had some of the best restaurants and cafes that Northern Ireland had to offer.

The Mayor thanked her Alliance colleagues for selecting her to represent the Alliance Party as the Mayor of North Down. She also expressed her gratitude to all the Members of the Chamber for their good wishes and kind words of encouragement and support, as it meant a lot to her. She was delighted that Alderman Keery was to be the Deputy Mayor and looked forward to working with him. She also eagerly anticipated working with the Chief Executive, Stephen Reid and the staff of the Council and recognised that there was a hectic work schedule ahead over the coming months. She passed on her thanks to her cousins Sandra, Alison, David, Gail and Fiona who were there today to witness this historic day in our family.

Finally, she declared to those present that she was proud to be their Mayor and she would do her very best to represent the Council, the Chamber and the Borough with pride, dignity and diligence.

NOTED.

The Deputy Mayor (Alderman Keery) then signed the Declaration of Acceptance of Office and was invested with the Deputy Mayor’s Chain of Office, thanking the Council for the honour.

As the newly appointed Deputy Mayor, Alderman Keery thanked the Council for bestowing a great honour upon him. He said he would do his best to support the Mayor and her aspirations for the Borough and also to do what he could for the wellbeing of the Borough’s citizens.

On behalf of the UUP, Alderman Henry welcomed the Mayor and Deputy Mayor to their new roles and looked forward to working with them.

Speaking for the DUP, Councillor Cummings extended congratulations to the Mayor and Deputy Mayor. He highlighted the enthusiasm and energy of the Mayor on such

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AM.02.06.16 occasions as bringing the Comber Market to the fore and acknowledged that she would remember our small towns and villages throughout her year in office.

Councillor Boyle offered his heartiest congratulations to the Mayor and Deputy Mayor and had no doubt they would carry out their roles in an excellent manner.

Similarly, Councillor Barry offered his very best wishes to the Mayor and Deputy Mayor on their new appointments.

Councillor Cooper added his congratulations to both the Mayor and Deputy Mayor. Bearing in mind the success of the previous year, he said there was a tough act to follow but gave an assurance he would help them all he could.

The Mayor voiced her gratitude to Members for all their kind words of encouragement.

NOTED.

5. ELECTION OF ALDERMAN (CONTINUED)

Following the ballot for election of Alderman, the Chief Executive reported that Councillor Fletcher had been successfully deemed nominated as Alderman.

Alderman Fletcher stated that he was pleasantly surprised by what he described as an unexpected result. He thanked Members for their support and assured them that he would do his utmost for the residents of the Borough.

NOTED. b) Appointment to Positions of Responsibility

PREVIOUSLY CIRCULATED:- Report from the Chief Executive detailing that the Local Government Act (2014) specified in Schedule 1 how Positions of Responsibility on the Council may be filled. That was supplemented by the provision in the Local Government (Transitional, Supplementary, Incidental Provisions and Modifications) Regulations (Northern Ireland) 2014.

At the Council Meeting held on 5 March 2015, Members agreed that the Method of Nomination of Positions of Responsibility would be undertaken using the d’Hondt formula which was the default mechanism outlined in the Local Government Act (2014).

Issues

The positions of responsibility to be allocated were listed below. There were a total of 12 appointments to be made within this exercise.

Nominating Officers of each party would, in accordance with the Local Government Act (2014) nominate Members to fill the positions.

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RECOMMENDED that the Council proceeds to the appointment of the agreed positions of responsibility.

The Chief Executive had been furnished with the nominated Chairs and Vice Chairs in advance of the meeting and read out the following list of names:

POSITION PARTY NAME Corporate Services Committee DUP Councillor McIlveen – Chair Corporate Services Committee INDEPENDENT – Councillor Chambers – Vice Chair Councillor Chambers Regeneration and UUP Alderman Smith Development Committee – Chair Regeneration and DUP Councillor Adair Development Committee – Vice Chair Planning Committee – Chair Alliance Alderman McDowell Planning Committee – Vice UUP Councillor McClean Chair Environment Committee – Green Party Councillor Barry Chair Environment Committee – Vice Alliance Councillor Wilson Chair Community and Wellbeing DUP Councillor Dunne Committee – Chair Community and Wellbeing UUP Councillor Brooks Committee – Vice Chair Audit Committee – Chair DUP Councillor Gilmour Audit Committee – Vice Chair Alliance Councillor Walker

RESOLVED that the above Members be appointed as Chairs and Vice Chairs of the relevant Committees for 2016/17.

7. APPOINTMENTS TO OUTSIDE/OTHER BODIES

PREVIOUSLY CIRCULATED:- Report from the Chief Executive detailing that further to the Nominations to fill Positions of Responsibility, there were a number of other Bodies which required appointments to be made. As the method of appointing or allocating to those Bodies had not been laid in the legislation, nominations were therefore sought to fill those positions.

RECOMMENDED that the Council proceeds to appoint Members to the Outside/Other Bodies by way of nomination.

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Body: Home Accident Prevention – North Down and Ards – 2 Places (1 Year Appointment)

2016/17 Members 1 No nominations put forward in 2016

2

Body: North Down and Ards Road Safety Committee – 7 Places (1 Year Appointment)

2016/17 Members 1 Alderman Carson

2 Alderman Gibson

3 Councillor Kennedy

4 Councillor Robinson

5 Councillor Smart

6 Councillor Thompson

7 No further Members appointed

Body: National Association of Councillors – 8 Places (1 Year Appointment)

RESOLVED, on the proposal of Councillor Gilmour, seconded by Alderman Gibson that the following Members be re-appointed to the Committee for 2016/17.

RESOLVED, on the proposal of Alderman Carson, seconded by Councillor Ferguson that Alderman Henry be appointed to the Committee for 2016/17.

2016/17 Members 1 Alderman Carson

2 Alderman Gibson

3 Alderman Henry

4 Alderman Keery

5 Alderman McDowell

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6 Councillor Boyle

7 Councillor Ferguson

8 Councillor Thompson

Body: Northern Ireland Amenity Council – 2 Places (1 Year Appointment)

RESOLVED, on the proposal of Alderman Irvine, seconded by Councillor Adair that Alderman Gibson and Alderman Smith be re-appointed to the Committee for 2016/17.

Alderman Henry was aware that Alderman Smith would decline that nomination.

RESOLVED, on the proposal of Alderman Gibson, seconded by Alderman Keery that Councillor Adair be appointed to the Committee for 2016/17.

2016/17 Members 1 Alderman Gibson

2 Councillor Adair

Body: Percy French Management Committee – 4 Places (1 Year Appointment)

RESOLVED, on the proposal of Alderman Graham, seconded by Alderman Henry that the following Members be re-appointed to the Committee for 2016/17.

2016/17 Members 1 Councillor Fletcher

2 Councillor Walker

3 No further members appointed

4

Body: Ards and North Down Sports Advisory Panel – 6 Places (1 Year Appointment)

RESOLVED, on the proposal of Alderman Henry, seconded by Alderman Gibson that the following Members be re-appointed to the Committee for 2016/17 and that Councillor Ferguson replaces Councillor Brooks.

2016/17 Members 1 Alderman Henry

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2 Alderman Irvine

3 Councillor Ferguson

4 Councillor Menagh

5 Councillor Muir

6 Councillor Thompson

Body: Bangor Alternatives Advisory Committee – 1 Place (1 Year Appointment)

RESOLVED, on the proposal of Alderman Gibson, seconded by Councillor Adair that the following Member be re-appointed to the Committee for 2016/17.

2016/17 Members 1 Alderman Irvine

Body: Citizens Advice Ards and North Down – Management Committee – 4 places (1 Year Appointment)

The Chief Executive advised that North Down CAB and Ards CAB had been disbanded and replaced with the Citizens Advice Ards and North Down – Management Committee. Four Members were required to be appointed and he requested nominations.

The following nominations were made:-

(On the proposal of Alderman Graham, seconded by Councillor Dunne)

Councillor Martin

(On the proposal of Alderman Henry, seconded by Councillor McClean)

Alderman Fletcher

(On the proposal of Councillor Boyle, seconded by Alderman Carson)

Councillor Robinson

(On the proposal of Alderman Henry, seconded by Councillor Chambers)

Alderman Smith

(On the proposal of Councillor Robinson, seconded by Councillor Boyle)

Councillor Barry

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Given that five nominations had been made, Alderman Fletcher said he was willing to withdraw his name.

RESOLVED that the following Members be appointed to the Committee for 2016/17.

2016/17 Members 1 Alderman Smith

2 Councillor Barry

3 Councillor Martin

4 Councillor Robinson

Body: St Columbanus Working Group – 3 Places (1 Year Appointment)

(On the proposal of Alderman McDowell, seconded by Councillor Barry)

Councillor Allen, Councillor Muir, Councillor Roberts

(On the proposal of Alderman Henry, seconded by Councillor Ferguson)

Councillor McClean

Given that four nominations had been made, Councillor Allen said he was willing to withdraw his name.

RESOLVED that the following Members be appointed to the Committee for 2016/17.

2016/17 Members 1 Councillor McClean

2 Councillor Muir

3 Councillor Roberts

Body: Kilcooley Neighbourhood Partnership – 1 Place + 1 Substitute (1 Year Appointment)

The Chief Executive explained that as Alderman Smith and Councillor Wilson had resigned, two nominations were required.

(On the proposal of Councillor Dunne, seconded by Councillor Adair)

Councillor Leslie

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(On the proposal of Councillor Kennedy, seconded by Councillor Adair)

Councillor Smith

RESOLVED that the following Members be appointed to the Committee for 2016/17.

2016/17 Members 1 Councillor Leslie

2 Councillor Smith

Body: Bangor Aurora Joint Management Committee – 1 Place (1 Year Appointment)

RESOLVED, on the proposal of Alderman Gibson, seconded by Councillor Adair that the following Member be re-appointed to the Committee for 2016/17.

2016/17 Members 1 Alderman Keery

Body: Trustee on Northern Community Leisure Trust – 2 Places (1 Year Appointment)

The Chief Executive indicated that the appointment was for the remaining term of the Council.

(On the proposal of Councillor Robinson, seconded by Councillor Adair)

Councillor Allen

(On the proposal of Councillor Dunne, seconded by Councillor Adair)

Alderman Irvine

RESOLVED, that the following Members be re-appointed to the Committee for 2016/17.

2016/17 Members 1 Alderman Irvine

2 Councillor Allen

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Body: Local Floods Forum – 1 Place (1 Year Appointment)

RESOLVED, on the proposal of Councillor Adair, seconded by Councillor Dunne that the following Member be re-appointed to the Committee for 2016/17.

2016/17 Members 1 Councillor Thompson

Body: Billiard Room Trustees – 7 Places (1 Year Appointment) (Newtownards Town DEA Members)

RESOLVED, on the proposal of Councillor Adair, seconded by Councillor Barry that the following Members be re-appointed to the Committee for 2016/17.

2016/17 Members 1 Councillor Armstrong-Cotter

2 Councillor Ferguson

3 Councillor Kennedy

4 Alderman McDowell

5 Councillor McIlveen

6 Councillor Menagh

7 Councillor Smart

Body: Portaferry Regeneration Ltd – 1 Place (1 Year Appointment)

(On the proposal of Councillor Muir, seconded by Councillor Barry)

Councillor McAlpine

(On the proposal of Councillor Dunne, seconded by Alderman Gibson)

Councillor Adair

The Chief Executive stated that as there were two nominations for one place, a show of hands for voting would suffice.

On being put to the meeting, Councillor McAlpine received 17 votes and Councillor Adair received 14 votes.

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RESOLVED that Councillor McAlpine be appointed to the Committee for 2016/17.

2016/17 Members 1 Councillor McAlpine

Body: North Down and Ards Women’s Aid Steering Group – 2 Places (1 Year Appointment)

(On the proposal of Councillor Boyle, seconded by Councillor Menagh)

Councillor Robinson

(On the proposal of Councillor Armstrong-Cotter, seconded by Alderman Gibson)

Councillor Martin

RESOLVED that the following Members be appointed to the Committee for 2016/17.

2016/17 Members 1 Councillor Martin

2 Councillor Robinson

Body: Arts and Heritage Advisory Panel – 5 Places (1 Year Appointment)

On the proposal of Councillor Muir, seconded by Councillor Robinson)

Councillor McAlpine

(On the proposal of Councillor Boyle, seconded by Councillor Allen)

Councillor Robinson

(On the proposal of Councillor Adair, seconded by Councillor Dunne)

Alderman Keery, Alderman Gibson, Councillor Kennedy

(On the proposal of Alderman Henry, seconded by Councillor Ferguson)

Alderman Smith

The Chief Executive explained that as there were six nominations for five places, an STV vote was required to be undertaken. Blank papers were handed out to each Member and he asked that they selected their preferences from 1 to 6.

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The votes had been finalised following the meeting and the undernoted Members were deemed nominated.

2016/17 Members 1 Alderman Gibson

2 Alderman Smith

3 Councillor Kennedy

4 Councillor McAlpine

5 Councillor Robinson

Body: Northern Ireland Drainage Council – 2 Places (1 Year Appointment)

The Chief Executive verified that having checked with the NI Drainage Council, no further nominations were necessary and Councillor Fletcher’s appointment would encompass a four year term, with three years remaining.

2016/17 Members 1 Councillor Fletcher

2 No further Members appointed

Body: Mental Health Champions – 2 Places

RESOLVED, on the proposal of Councillor Boyle, seconded by Councillor McClean that the following Members be re-appointed to the Committee for 2016/17.

2016/17 Members 1 Alderman Henry

2 Councillor Cooper

Body: Diversity Champions – 2 Places (1 Year Appointment)

RESOLVED, on the proposal of Councillor Boyle, seconded by Councillor Barry that Councillor Robinson be re-appointed to the Committee for 2016/17.

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RESOLVED, on the proposal of Councillor Martin, seconded by Councillor Smart that Councillor Brooks be re-appointed to the Committee for 2016/17.

2016/17 Members 1 Councillor Robinson

2 Councillor Brooks

Body: Age Champions – 2 Places (1 Year Appointment)

RESOLVED, on the proposal of Councillor Muir, seconded by Councillor Barry that Councillor McAlpine be appointed to the Committee for 2016/17.

RESOLVED, on the proposal of Alderman Gibson, seconded by Alderman Keery that Councillor Martin be re-appointed to the Committee for 2016/17.

2016/17 Members 1 Councillor McAlpine

2 Councillor Brooks

Body: Battle of Somme Centenary Working Group – 4 Places (1 Year Appointment)

RESOLVED, on the proposal of Alderman Irvine, seconded by Alderman Carson that the following Members be re-appointed to the Committee for 2016/17.

2016/17 Members 1 Alderman Girvan

2 Councillor Cathcart

3 Councillor Cummings

4 Councillor Ferguson

Please note that this was a Task and Finish Group and that work would complete at the end of the summer.

Body: Somme Heritage Centre Management Committee – 3 Places (1 Year Appointment)

On the proposal of Councillor Boyle, seconded by Councillor Cooper)

Councillor Robinson, Councillor Menagh

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(On the proposal of Alderman Henry, seconded by Councillor Smart)

Alderman Smith

(On the proposal of Councillor Dunne, seconded by Councillor Armstrong-Cotter)

Councillor Cummings

The Chief Executive explained that as there were four nominations for three places, an STV vote was required to be undertaken. Blank papers were handed out to each Member and he asked that they selected their preferences from 1 to 3.

(Councillor Wilson left the meeting at this stage – 12.50 pm)

The votes had been finalised and the undernoted Members were deemed nominated.

2016/17 Members 1 Alderman Smith

2 Councillor Cummings

3 Councillor Robinson

Body: Blair Mayne Bursary Committee – Committee Make up - Four Members and Three External Contributors agreed at Council May 2016 (4 Year Appointment – 3 Years remaining)

Note – Councillor McIlveen was previously nominated as a member of the Blair Mayne Bursary Working Group.

On the proposal of Councillor Robinson, seconded by Councillor Allen)

Councillor Menagh

(On the proposal of Councillor Adair, seconded by Councillor Dunne)

Councillor McIlveen

(On the proposal of Alderman Henry, seconded by Councillor Smart)

Councillor Ferguson

(On the proposal of Councillor Muir, seconded by Alderman McDowell)

Councillor Walker

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On the proposal of Councillor Martin, seconded by Councillor Adair)

Councillor Thompson

On the proposal of Alderman Henry, seconded by Councillor Chambers)

Councillor Smart

The Chief Executive explained that as there were seven nominations for four places, an STV vote was required to be undertaken. Blank papers were handed out to each Member and he asked that they selected their preferences from 1 to 4.

(Councillor Martin left the meeting at this stage – 12.54 pm)

The votes had been finalised following the meeting and the undernoted Members were deemed nominated.

2016/17 Members 1 Councillor Ferguson

2 Councillor McIlveen

3 Councillor Menagh

4 Councillor Thompson

8. APPOINTMENT OF MEMBERS TO THE PEACE IV PARTNERSHIP

PREVIOUSLY CIRCULATED:- Report from the Chief Executive detailing that at the Community and Wellbeing Committee meeting held on 11 May 2016, it was agreed that the Council proceeded to appoint nine elected Members to sit on the Peace IV Partnership, and that those positions should be appointed using the D’hondt formula. The D’hondt calculation for nine members was detailed below:

5 – DUP 2 – UUP 2 – Alliance

Nominating officers were also advised that best practice would indicate that nominations should also take account of community background and gender balance.

RECOMMENDED that the Council proceeds to appoint nine members to the Peace IV partnership using the D’hondt formula.

The Chief Executive reiterated that it had been agreed to appoint nine Members to the Peace IV Partnership for the remaining term of the Council. He provided the following information: 21

AM.02.06.16

Councillor McIlveen as the DUP’s Nominating Officer had nominated Alderman Gibson, Alderman Irvine, Alderman Keery, Councillor Leslie and Councillor Thompson.

Alderman Henry as the UUP’s Nominating Officer had nominated Alderman Carson and Councillor McClean.

Councillor Muir as the Alliance’s Nominating Officer had nominated Alderman McDowell and Councillor Walker.

RESOLVED that the following Members be appointed to the Committee for 2016/17.

2016/17 Members 1 Alderman Carson

2 Alderman Gibson

3 Alderman Irvine

4 Alderman Keery

5 Alderman McDowell

6 Councillor Leslie

7 Councillor McClean

8 Councillor Thompson

9 Councillor Walker

At this juncture, the Chief Executive advised Members that there were two options available to them; firstly to conclude the Annual Meeting and he would inform them as to the outcomes of votes or they could take a short recess.

(Councillor Martin re-entered the meeting at this stage 12.56 pm)

RESOLVED, on the proposal of Councillor Muir, seconded by Councillor Barry that the Annual Meeting be concluded with the Chief Executive advising Members of the outcomes of votes thereafter.

However, as he was now in receipt of the voting for the Somme Heritage Centre Management Committee, the Chief Executive confirmed that Alderman Smith, Councillor Cummings and Councillor Robinson were deemed nominated.

RESOLVED, on the proposal of Alderman Henry, seconded by Alderman Gibson that the results of the two remaining votes for the Arts and Heritage

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Advisory Panel and Blair Mayne Bursary Committee be forwarded to Members that afternoon.

9. PLAYING OF NATIONAL ANTHEM

Members stood for the playing of the National Anthem.

10. TERMINATION OF MEETING

The meeting terminated at 12.59 pm.

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ITEM 7.1

ARDS AND NORTH DOWN BOROUGH COUNCIL

A meeting of the Planning Committee was held in the Council Chamber, 2 Church Street, Newtownards on Tuesday, 7 June 2016 at 7.00pm.

PRESENT:

In the Chair: Alderman McDowell

Aldermen: Carson Girvan Fletcher Henry Gibson Keery

Councillors: Barry McIlveen Cathcart Thompson Dunne Walker

Officers: Director of Regeneration, Development and Planning (C Mahon), Head of Planning (A McCullough – 7.40pm), Senior Professional and Technical Officer (A Todd), Principal Planning and Technical Officer (G Kerr), Higher Professional and Technical Officer (S Clarke), Democratic Services Manager (J Wilson) and Democratic Services Officer (E Brown)

Also in Michael Wilson (Resident of Victoria Road, Holywood) Attendance: Beverley Clyde (Strategic Planning)

WELCOME

The Chairman (Alderman McDowell) welcomed members and officers to the meeting and made a special mention of those persons seated in the public gallery who would be addressing the Committee.

He also took the opportunity to thank the former Chairman and Vice Chair of the Planning Committee, Alderman Gibson and Councillor Dunne, for their work and contribution during the previous year.

Alderman Gibson rose to thank the Chairman for his comments and wished him well in his new role. He also thanked the former Vice Chair, Councillor Dunne, for his support during the year and especially during some difficult meetings.

The Chairman then welcomed Councillor Cathcart to the Committee and introduced all officers present.

1. APOLOGIES

Apologies for inability to attend were received from Alderman Graham and Councillor McClean.

PC.07.06.16

Apologies for lateness were received from the Head of Planning.

NOTED.

2. DECLARATIONS OF INTEREST

The Chairman asked for any declarations of interest.

Councillor Walker declared an interest in Item 4.2 – W/2014/0542/F – 3 Faulkner Road, Bangor.

Alderman Gibson declared an interest in Item 4.1 – X/2015/0115/F – 49 Bridge Street, Comber as he was not at the Committee when it had been discussed.

Councillor Cathcart declared an interest in Item 4.1 - X/2015/0115/F – 49 Bridge Street, Comber as he was not a member of the Committee when it had been discussed.

Councillor Cathcart declared an interest in Item 6 – Report on Options for Accompanied Site Visit Appeals - as he was not a member of the Committee when it had been discussed.

Alderman Keery declared an interest in Item 4.1 - X/2015/0115/F – 49 Bridge Street, Comber as he was not at the Committee when it had been discussed.

Councillor Barry declared an interest in Item 4.1 - X/2015/0115/F – 49 Bridge Street, Comber as he was not at the Committee when it had been discussed.

Councillor McIlveen rose to congratulate the Chairman on his new role. He then expressed his understanding that, whilst some members had not been present during discussion of Item 4.1, they could remain in the meeting during its discussion, however they were not permitted to vote. Referring to Item 6, he stated that there was no conflict of interest and as such members were welcome to contribute to the discussion. He sought guidance on both matters and the Director confirmed the member had commented correctly.

NOTED.

3. MATTERS ARISING FROM MINUTES OF PLANNING COMMITTEE MEETING DATED 3 MAY 2016

The Chairman asked members to indicate if there were any matters arising from the previous meeting of the Planning Committee held on 3 May 2016 and none were advised.

NOTED.

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PC.07.06.16

4. PLANNING APPLICATIONS

(Alderman Gibson declared an interest and left the meeting at this stage – 7.06pm)

4.1 X/2015/0115/F – 49 Bridge Street, Comber

PREVIOUSLY CIRCULATED: - Copy documentation – Addendum to planning report (Appendix I).

The Principal Planning and Technical Officer guided members through a PowerPoint presentation which included a summary of the application, existing and proposed plans and photographs of the site:

. DEA: Comber . Committee Interest: Called-in by the Planning Manager – five letters of support received . Proposal: Proposed refurbishment of existing building, replacing existing two storey return and kitchen extension with new extension and community hall to rear of site . Site Location: 49 Bridge Street, Comber . Recommendation: Refuse Planning Permission

The Principal Planning and Technical Officer outlined that this application had previously been presented to the Committee on 1 March 2016 with a recommendation to refuse planning permission due to the proposal being contrary to Policy FLD 1 Development in Fluvial and coastal Plains. Following debate at that meeting it had been agreed that the applicant would be allowed to submit a more detailed flood risk management plan for consideration.

Following receipt of the amended flood risk management plan Rivers Agency was re- consulted and had returned a comment upholding the original reasons for refusal namely significant intensification, vulnerable groups and increased flood risk. At that stage in the process it was the professional planning judgement to uphold the original reasons for refusal as officers could not be in the position to set aside policy particularly with regards to flooding. It was inevitable that there would be further applications submitted for youth groups in the Borough that may need to be assessed under PPS 15 and therefore it would be prudent to avoid setting a precedent in setting policy aside at this time.

However, it was acknowledged that Youth for Christ was a valuable facility for the youth people of Comber and a pragmatic approach was required for a way forward and to fully inform members if overturning the officer’s recommendation was being considered. With that in mind, an independent Engineering Consultancy (namely Atkins) had been approached which would be able to comment on the acceptability of the assessments submitted as part of the application.

An addendum to the original case officer report which set out the detail of the Atkins report to the Council was attached.

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Atkins had reviewed the site, development proposals and the Flood Risk Assessments and Flood Risk Management Plans for the proposed redevelopment and extension at 49 Bridge Street, Comber.

The site was in an area of medium flood risk from surcharge of the Ballycreely/Rush River. It was noted that no flooding was estimated during the high risk event (1 in 10 year).

It was Atkin’s opinion that alternative terminology could have been used to describe the development proposals and its intended users. As a result of the terminology used (vulnerable groups and significant intensification) Rivers Agency had to base its response on the definitions written in PPS15.

Based on the above, there was potential that a Flood Risk Assessment could have provided Rivers Agency with ample justification to accept the development proposals if it had been written in alternative context.

Rivers Agency had three outstanding concerns with the development proposals, which were:

 The proposal would result in significant intensification of use  The proposal would bring vulnerable groups into the area  Increased flood risk (1mm) arising from this development

Significant Intensification of Use It was Atkins opinion that there was no appreciable increase in development (intensification) in comparison with the wider urban area. It was also Atkins opinion that the potential intensification of use was insignificant.

Vulnerable groups The facility would essentially be used for the same purpose post development as it was currently but with evacuation plans imposed. This could, in fact, have been considered a betterment in terms of flood risk.

Increase in Flood Risk A 1mm rise in flood levels could have been considered as a negligible risk when assessed using the Design Manual for Roads and Bridges (Volume 11 Section 3 Part 10 HD45/09 Annex IV Table A4.4).

A Flood Risk Management Plan and Evacuation Plan would be put in place which should lower flood risk to the building and users compared to the present scenario. There was potential to impose some negative conditions to ensure that mitigation proposals such as the Flood Warning System were adhered to.

It remained the professional opinion to refuse the planning application based on the information submitted in relation to flooding and consultation with Rivers Agency and the Principal Planning and Technical Officer reiterated that the primary aim of the revised PPS 15 remained “to prevent future development that may be at risk from flooding or that may increase the risk of flooding elsewhere.”

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The Planning Department did however agree that putting a Flood Risk Management Plan and Evacuation Plan in place should lower flood risk to the building and users compared to the present scenario.

Given the approach outlined, if members were to give weight to the community benefit of the proposal in their decision making to provide to comfort, draft conditions had been listed. The Principal Planning and Technical Officer confirmed that she had spoken to the architect of the scheme the previous week who was in agreement that those conditions would be able to be implemented by the applicants to the Council’s satisfaction.

The conditions were as follows:

1. As required by Section 61 of the Planning Act (Northern Ireland) 2011, the development hereby permitted should be begun before the expiration of five years from the date of this permission. Reason: Time Limit.

2. No site works of any nature or development should take place until a programme of archaeological work, had been implemented, in accordance with a written scheme and programme prepared by a qualified archaeologist, submitted by the applicant and approved by the Council. The programme should provide for the identification and evaluation of archaeological remains within the site, for mitigation of the impacts of development, through excavation recording or by preservation of remains, and for preparation of an archaeological report.

Reason: To ensure that archaeological remains within the application site were properly identified, and protected or appropriately recorded.

3. Access should be afforded to the site at all reasonable times to any archaeologist nominated by the Council to observe the operations and to monitor the implementation of archaeological requirements.

Reason: To monitor programmed works in order to ensure that identification, evaluation and appropriate recording of any archaeological remains, or any other specific work required by condition, or agreement was satisfactorily completed.

4. The development hereby permitted should not become operational until a test certificate of a suitable and functional Flood Warning System was submitted to and agreed in writing by the Council. Reason: To ensure the safe evacuation of the building during a flood event.

The Planning Department did agree that putting a Flood Risk Management Plan and Evacuation Plan in place should lower flood risk to the building and users compared to the present scenario and compared to the present condition of the building this would be welcome as young people would be using the building. The draft conditions were as far as Planning could go within its remit. As long as it was assured that a

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PC.07.06.16 satisfactory flood warning system was in place it was up to the Youth for Christ representatives to have their own plan in place to evacuate the building quickly and safely should it ever be required.

Councillor McIlveen expressed delight that consideration had been given to the points he had raised during the previous discussion of the application. He was also glad that independent advice had been sought on the matter and noted that it was a logical approach to attach conditions to the decision to approve. He believed the Atkins Report had provided a good, independent review of the proposals.

Councillor McIlveen proposed, seconded by Alderman Fletcher that members vote against officer opinion and that planning permission be granted, subject to the conditions outlined in the addendum.

Alderman Fletcher queried why the Principal Planning and Technical Officer was not in a position to recommend approval of that scheme, when previous applications involving PPS15 had been approved.

In response the Principal Planning and Technical Officer advised that PPS15 was a complex but important policy which officer’s had to consider. She stated that officers had to be mindful of future potential applications and it was vital not to set a precedent for the Borough. She noted that each application had to be assessed on its own merit and that some policies were more complex to work with than others. She believed time had been saved by the process used in that particular case and that it had been a pragmatic approach to take.

Referring to page 5 of the addendum, Alderman Girvan asked if alternative terminology had been used, would Rivers Agency have given its approval. In response, the Principal Planning and Technical Officer advised that Rivers Agency may have considered the application differently, however it had to take the application on face value and take account of what is written in it.

Alderman Carson rose to congratulate the Chairman on his new role. He commented that if members approved the application they would be going against officer opinion. He queried whether, if flooding occurred in the future, the Committee could be held legally responsible for the decision made that night. In response, the Director expressed her understanding that the Committee was free to go against officer opinion. At that stage she was unaware of the legal position of the Committee, however she would look into the matter on behalf of members.

The proposal was put to the meeting and with 7 voting FOR, 1 AGAINST, 1 ABSTAINING and 2 ABSENT it was declared CARRIED.

The voting was as follows:

FOR (7) AGAINST (1) ABSTAINING (1) ABSENT (2) Aldermen Alderman Alderman Alderman Fletcher Carson McDowell Graham Girvan Councillor Henry McClean

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Councillors Dunne McIlveen Thompson Walker

RESOLVED, on the proposal of Councillor McIlveen, seconded by Alderman Fletcher, that members vote against officer opinion and that planning permission be granted, subject to the conditions outlined in the addendum.

(Alderman Gibson returned to the meeting at this stage – 7.25pm)

4.2 W/2014/0542/F – 3 Faulkner Road, Bangor

PREVIOUSLY CIRCULATED: - Copy documentation (Appendix II).

The Principal Planning and Technical Officer guided members through a PowerPoint presentation which included a summary of the application, existing and proposed plans and photographs of the site:

. DEA: Bangor West . Committee Interest: A local application which is a departure from the Development Plan and which is recommended for approval . Proposal: Proposed residential development of . Site Location: 3 Faulkner Road, Bangor . Recommendation: Grant Planning Permission

The Principal Planning and Technical Officer outlined that the proposed residential development was for 16 no. dwellings, comprising of 4 detached and 12 semi- detached dwellings with associated car parking and landscaping.

The proposal was a local application which constituted a departure from the Development Plan and which was recommended for approval. The site was previously the Cordiner’s Kitchen site and was now derelict. There were no objections to the proposal.

The site lay at the southern end of Faulkner Road, 60 metres from the junction of Clandeboye Road. The ring road rose from the rear of the site. The surrounding area consisted of warehousing, retail units and housing. The site was located within the settlement limits for Bangor as designated with BMAP.

All of the consultees had responded with no objections to the proposal and some had recommended conditions to be attached such as roads, environmental health for additional sound proofing to be put in place on properties with elevations closest to the dual carriageway

Relevant policy considerations included the SPSS AND PED 7 PPS 4 Retention of zoned land which stated that loss of zoned industrial land should be avoided. The site was a small area being 0.4 hectares of the BR10 existing employment zoning. Since the buildings on site had been demolished, according to case law that put an

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PC.07.06.16 end to the existing use of land and the rights associated with them. The fact the proposal would not result in loss of existing employment therefore had to be given determining weight.

A total of 115 hectares of land was designated in BMAP for employment in Bangor. 92 hectares was existing employment BR06 – BR11 in BMAP and 23 hectares was additional zoned land – BR05. The total number of undeveloped sites was 15 hectares. Through initial work carried out by the development plan team it had been established that there were approximately 82.5% occupancy rates therefore there remained undeveloped land within existing employment zonings. Of units built within those areas 17.5 % were currently vacant.

Turning to the development, it formed a ‘T’ shaped layout with an attractive frontage onto Faulkner Road. There was to be low brick walls and ornamental railings to the front of properties. The dwellings were two-storey in height and it was considered that the scale density massing and plot sizes met policy and guidance and were in keeping with the wider surrounding area

It was recommended to grant planning approval subject to conditions.

Councillor Cathcart congratulated the Chairman on his new role. Referring to page 6 of the report, he queried who had cleared the site and whether planning permission for clearing it had been sought. In response the Principal Planning and Technical Officer stated that she did not know who had cleared the site and advised that planning permission was not required for that. In response to a further query from the member, she advised that the site had been designated as an employment zone, however the factory previously located there had not been in operation for several years.

Alderman Fletcher expressed concern about the potential for noise disturbance from other occupied commercial units in the vicinity of the site. The Principal Planning and Technical Officer advised that had been assessed and planners had consulted Environmental Health on the matter. She noted that Jollies and Screwfix would both be closed during the evening and night time and therefore would not cause disturbance. She also highlighted that noise management measures had been included in the proposals, particularly as the majority of noise would be generated by the dual carriageway, and that factor had been taken in to account. In response to a further query from the Alderman, she advised that the new homes would be constructed to a higher standard of design than the existing older houses in the area.

Councillor Dunne rose to congratulate the Chairman on his new role.

Councillor Dunne then proposed, seconded by Alderman Carson that the recommendation be adopted.

Alderman Keery advised that he could not support the recommendation. He was not in favour of industrial ground being used for housing and believed that industry could return to the area in the future.

Alderman Carson noted that there was ample room for industry in the area.

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The proposal was put to the meeting and with 9 voting FOR, 2 AGAINST, 1 ABSTAINING and 2 ABSENT it was declared CARRIED.

The voting was as follows:

FOR (7) AGAINST (1) ABSTAINING (1) ABSENT (2) Aldermen Aldermen Alderman Alderman Carson Fletcher McDowell Graham Gibson Keery Councillor Girvan McClean Henry Councillors Barry Cathcart Dunne McIlveen Thompson

RESOLVED, on the proposal of Councillor Dunne, seconded by Alderman Carson, that the recommendation to grant approval of the planning application be adopted.

4.3 LA06/2015/0463/F – WP Nicholson Free Presbyterian Church

PREVIOUSLY CIRCULATED: - Copy documentation (Appendix III).

The Senior Professional and Technical Officer guided Members through a PowerPoint presentation which included a summary of the application, existing and proposed plans and photographs of the site:

. DEA: Bangor Central . Committee Interest: A local application which involves a departure from the Development Plan and which is recommended for approval . Proposal: Extension and alterations to school and construction of new annex to church including car park and ground works . Site Location: 277 Clandeboye Road, Bangor . Recommendation: Grant Planning Permission

The Senior Professional and Technical Officer outlined that the application sought full planning permission for extensions and alterations to the existing school and church building at WP Nicholson Free Presbyterian Church on the Clandeboye Road, Bangor along with a new car park and associated ground works.

No representations from third parties had been received in relation to the application, however, it had been brought before the Planning Committee for consideration as the proposal involved a departure from the development plan and the application was being recommended for approval.

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The site was located within the development limits of Bangor at the junction of Clandeboye Road and Rathgael Road and occupied an area of 0.5 hectares. It was accessed off the Clandeboye Road and was occupied by an existing two storey white rendered church and school building surrounded by a large grassed area. The predominant land use within the immediate area was residential.

The extract from BMAP showed the housing zoning BR 04/15 which related to the site in question. The application site was located partially within that zoning, excluding an area to the north east of the building and the south east of the building. The proposal therefore constituted a departure from the Plan as it involved development for a non-residential use within the housing zoning. The total area zoned for housing constituted 1.45 hectares and one of the key site requirements for the zoning stipulated that the housing development on the site should have a minimum gross density of 25 dwellings per hectare which would equate to a minimum of approximately 36 dwellings intended for the site. Planning permission had previously been granted in 2012 for 30 dwellings within the housing zoning on the areas of land to the north east and south east of the current application site. That permission was extant until 23 May 2017 and therefore it could still be implemented alongside the current proposals for the church meaning that there would only be a shortfall of six dwellings for that housing zoning. It was considered that the shortfall of six residential units for the zoning would not involve a significant departure from the area plan or nor would it prejudice the implementation of the overall aims and objectives of the plan.

(The Head of Planning entered the meeting at this stage – 7.40pm)

The main church extension proposed would project out from the front of the building facing Clandeboye Road and the new car park would also be located in that area to the front of the building.

The proposed site layout showed the new extension to the church, located to the front of the building facing Clandeboye Road. That would accommodate a new entrance foyer and auditorium with 190 seats. A smaller entrance porch to the school was also proposed at the southern end of the building. The new car park would accommodate 66 standard parking spaces, seven designated disabled parking spaces and one coach space which was in line with the parking standards stipulated for that type and size of accommodation. Transport NI had been consulted and was satisfied that the proposal would not result in any road safety or traffic progression issues. New landscaping was also proposed along the site boundaries to help soften the visual impact of the development.

There would also be no detrimental impact on the residential amenity of any existing dwellings due to the separation distances involved with the nearest dwellings at 64 and 25 Meadowvale Link being located approximately 50m away. The Council’s Environmental Health Department had also been consulted and had no objections in terms of potential noise or disturbance.

The elevation plan of the proposed extension demonstrated the design and finishes of the extension and how it would fit with the existing building. It was noted that the extension would be subordinate in height.

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In summary, it was considered that the proposed extension to the existing long established church and school use was acceptable at that location. Whilst the proposal did involve a departure from the plan as it would involve non-residential development on part of the area zoned for housing, this was not considered to be a significant departure from the plan which would warrant refusal of the application. As outlined, the remaining area of land within the zoning could still accommodate up to 30 residential units as per the extant planning approval.

The proposal is considered to comply with all other relevant planning policy and guidance and as no objections from statutory bodies or third parties had been received, it was recommended that full planning permission should be granted.

Alderman Carson queried why the front of the site had not been included in the proposal. In response, the Senior Professional and Technical Officer advised she was not aware of the reason. She confirmed that the current access had previously been included and the new access was within the red line of the site.

Referring to page 3 of the report, Councillor Cathcart queried whether the application for 30 dwellings adjacent to the site had been considered. In response the Senior Professional and Technical Officer advised that it was a material planning consideration and therefore officers had to consider the implications of the proposal on other nearby planning applications.

RESOLVED, on the proposal of Councillor Barry, seconded by Councillor Dunne, that the recommendation to grant approval of the planning application be adopted.

4.4 LA06/2015/0353/F – 83A Victoria Road and 44 Glenview Road, Holywood

PREVIOUSLY CIRCULATED: - Copy documentation (Appendix IV)

The Senior Professional and Technical Officer guided Members through a PowerPoint presentation which included a summary of the application, existing and proposed plans and photographs of the site:

. DEA: Holywood and Clandeboye . Committee Interest: Six or more representatives received which are contrary to officer’s recommendation . Proposal: Erection of 8 no. dwellings, garages, shared surface access road, landscaping, pedestrian link and any minor works . Site Location: 83A Victoria Road and 44 Glenview Road, Holywood . Recommendation: Grant Planning Permission

The Senior Professional and Technical Officer outlined that the application was seeking full planning permission for the erection of 8 dwellings on lands at 83a Victoria Road and 44 Glenview Road, Holywood. The application had been brought before the Planning Committee for consideration as more than six individual representations had been received which were contrary to the officer’s

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PC.07.06.16 recommendation to grant full planning permission. She proceeded to provide a brief overview of the main issues.

The site was located within the development limit of Holywood on land situated between housing at Glenview to the east, Glenlyon Park to the west and Victoria Road to the north. The site was situated within the Glenlyon and Twiselburn Local Landscape Policy Area and a section along the south western boundary of the site was also located within the Glenlyon Site of Local Nature Conservation Importance (SLNCI) as designated in the Belfast Metropolitan Area Plan. The proposed development would maintain the key features of those designations. The section of the site located within the SLNCI which sloped down towards the Twisel Burn would remain undeveloped and the mature trees within that area which contributed to the landscape character of the designations would be retained.

That part of Holywood in general was a well-established residential area with medium density housing to the east and lower density housing along Victoria Road to the north. The site comprised a considerable plot of land at 1.3 hectares and had last been occupied by a single detached dwelling located in a central position on the site and an additional detached dwelling at 44 Glenview Road which had since been demolished to allow access into the site. There were a significant number of mature trees located primarily around the boundaries of the site which contributed to the landscape character of the area. Those trees were protected by a Tree Preservation Order and would be retained and incorporated into the new development.

The proposed layout for the development comprised eight detached dwellings and garages. Each dwelling would have ample private amenity space and parking areas and the plot sizes were comparable with the existing dwellings in the vicinity. The density of the development at 11dph, would also be lower than that of the adjacent residential developments at Glenview and Hampton Court. Vehicular access to the site was to be via a private lane taken from Glenview Road and a pedestrian only access would be retained from the site through to Claremont Road and Victoria Road via the existing right of way. It was proposed to put in place a coded security gate to restrict access to the residents of the proposed development and it was recommended that the approval be subject to a planning condition requiring that the gate was in place prior to the occupation of the dwellings.

Planning approval had been granted previously in 2010 for four detached and two semi-detached dwellings on the site in a similar layout to that currently proposed and that was therefore a material planning consideration in the assessment of the current proposal. The current proposal would not have any significantly greater impact on the adjacent properties with generous separation distances between the existing and proposed properties which exceeded the recommended distances outlined in the guidance document Creating Places. It had also recommended that the permission would be subject to a condition, removing permitted development rights for the properties, which would ensure that the impact of any proposed future extensions could be fully assessed in terms of both their impact on the protected trees and the amenity of the existing properties.

The landscaping plan showed the existing trees to be retained along with additional landscaping along the boundaries and within the site. The new dwellings would be

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PC.07.06.16 located an adequate distance from the mature trees to ensure that there would be no adverse impact on the root systems of the trees and to ensure adequate daylight and amenity for the new properties.

The section plan showed the topography of the site which sloped steadily down from Glenview Road to the properties on Victoria Road. The development would be built to respect the natural contours of the site and would gradually step down through the site. While the dwellings would sit higher than some of the existing dwellings, the generous separation distances combined with the high level of screening provided by the existing trees and hedgerows would ensure that there would be no unacceptable adverse impact on the privacy of existing properties. The outline of the previous development approved on the site was also shown on the section which would have sat considerably higher and closer to the existing dwellings, therefore the proposed development was considered to be an improvement in that respect.

The design of the dwellings was contemporary, however their simple linear form with rendered walls and pitched natural slate roods would respect the existing built forms within the area.

The development would be visible from Glenview Road; however, given the lower level of the site it would not appear prominent from that view.

A total of ten objections from nine separate addresses had been submitted in relation to the proposal. The main concerns raised included the following:

- the impact of the use of the existing right of way on the residents of 83B Victoria Road - Potential loss of privacy and light to 5 Hampton Court, 6 Hampton Court and 83 Victoria Road - Damage caused to 5 Hampton Court due to falling trees and proximity of trees to dwellings - The impact on wildlife - The location of the bin store

All of those concerns had been considered in detail in the planning report. Development Management were content that there would be no unacceptable adverse impact on the amenity of existing residents and following the submission of detailed bat and badger surveys, NIEA had confirmed that it had no concerns.

In summary, it was considered that the proposal would be in conformity with the development plan and would meet all of the relevant policy requirements. The key features of the LLPA and SLNCI designations would be maintained and the development would also allow for the retention and safeguarding of the protected trees within the site. The policy requirements of Planning Policy Statement 7 and its Addendum would also be met as it was considered that the development would provide a quality residential environment which would respect the established character of the area. None of the statutory consultees had raised any concerns with regard to the proposal. On this basis it was recommended that full planning permission should be granted subject to the conditions outlined in the planning report.

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Councillor Barry advised that he did not have any objection to the development, however he was concerned about the impact on the public right of way. He queried whether the developer could refuse access to the right of way. In response, the Senior Professional and Technical Officer advised that the matter was outside of the planning process. She noted that currently the right of way permitted use by pedestrians and vehicles, however the developer proposed that it would be purely for pedestrian use only. She added that a maximum of eight houses would have use of the right of way. Councillor Barry then asked about the arrangements for bin collection and the Senior Professional and Technical Officer advised that a bin store enclosed by a hedge had been included in the proposals, since the development would be sited off an un-adopted road.

Councillor Dunne noted the planning history of the site and the increase from six to eight dwellings now proposed there. He queried how the proposal would fit in with existing dwellings. In response, the Senior Professional and Technical Officer advised that officers were satisfied that the proposals were in keeping with existing dwellings as they had been designed in a traditional linear form. She also advised that there had been no issues raised in respect of additional traffic generated by the development and she confirmed that Roads Service was satisfied that the existing road network could accommodate the slight increase.

The Chairman invited Mr Michael Wilson to speak for five minutes in objection to the application.

Mr Rodgers thanked the Committee for affording him the opportunity to speak on the matter. He advised that he was not objecting to the development of the lands at 44 Glenview Road, Holywood, which adjoined his home, however he was curious as to how the resulting sewage would be dealt with as no solution appeared to be mentioned in the application.

He did, however, strongly object to the proposal relating to planning permission being given for pedestrian access over his property for that development.

There was an existing right of way which was originally granted to him by his (now deceased) parents and to the property 83A Victoria Road which had been built by his parents and had now been demolished. The developer wished to extend that as a pedestrian right of way to all the properties in the new development and stated that access to it was to be via a coded locked gate. Whilst that may satisfy the planning officer, Mr Wilson believed that as a long term solution it had obvious drawbacks, such as that the lock would be neither durable nor the codes secure as there would be no provision to stop people sharing them with friends and associates. He believed over time that would result in an effectively unlimited number of users from the Glenview area and not just from the new development. In both cases that would be viewed as an excessive extension of any right of way.

He asked that this aspect of the plan be refused and gave his reasons as follows:

In the first instance, and most importantly, there were safety considerations. The laneway from the top end of Claremont Road to his gate was very narrow, rough and

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PC.07.06.16 unsurfaced and was used by vehicles going to 83B and 83C. There was not enough room for a vehicle and pedestrians to share the surface and there were no verges, also there was a blind corner and entrances, so there would be conflict. The laneway was also unlit and therefore there was additional risk as undoubtedly people would use it if intending to walk home after a night out in Holywood. This, combined with the unlit and steep nature of the ground at the rear of his property, would cause considerable risk under those kinds of circumstances. He noted that Councillor Muir had visited the proposed pedestrian route and has strongly agreed with the assessment.

Secondly, in his report stating his intention to approve the scheme, Mr Catton the case planning officer had stated that in his opinion the public access past 83B would have no impact on that property and whoever lived there, as the windows along the route only looked into a hallway. That view was based on a wrong assessment of the property as it was ‘upside down’ and built into the land slop, meaning that the living room occupied all of the upper floor with windows looking into it, which were at the level of the surface at the uphill side of the house, and the bedrooms were on the ground floor and the windows actually looked into a passageway joining a bedroom and bathroom, and also through an open archway into the dining area.

He believed if planning permission was granted, when he was using his dining room, whoever was using the right of way would be able to walk past and stare in at him. He added that the bedroom to bathroom was equally exposed to the casual viewer.

He stated that was a gross invasion of his privacy and also raised issues of security, which were not problems when the only people using the right of way had been family members. He invited members of the Planning Committee to visit the site so they could make an informed decision on the matter.

Councillor McIlveen asked Mr Wilson if he had sought legal advice in respect of extinguishing the right of way. Mr Wilson advised that he had been told it was not possible to do that and his only recourse would be to review the planning permission granted for its use.

The Chairman invited Beverley Clyde, Strategic Planning, to speak for five minutes in support of the application.

Ms Clyde thanked the Committee for the opportunity to speak on the application and commenced by providing a background to the project as follows:

The subject site had been lying vacant for at least five years with the applicant, Gigha Glenview Limited, buying it over towards the end of 2014 and subsequently submitting this full planning application in June 2015. Prior to that, two houses had previously existed on the application site. Earmarked for development, both properties were demolished by the previous owner. It was noted that the original residents of no. 83A Victoria Road had accessed their property both by car and foot from Claremont Road. It was understood that private lane was owned by the objector residing at no. 83B Victoria Road. The other house, no. 44 Glenview Road, was accessed from Glenview Road.

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The application site had outline planning permission for the demolition of the two existing houses and construction of a total of six houses – four detached and two semi-detached. Whilst that permission had expired, the regional planning policy context was generally the same for assessing the current planning application. Furthermore, full planning permission remained live (up until September 2017) for the internal road associated with the outline permission. The applicant could therefore proceed in constructing that road at any point. Residential use for six dwellings had therefore been established on the application site. The key matter in making a determination on this planning application was the acceptance of two additional dwellings on that sensitive site.

Whilst there were several objections to the application, Ms Clyde wished to highlight that one of the residents immediately abutting the boundaries of the site had indicated their support to the development proposal (i.e. the occupant of no. 21 Glenview Road). The openly welcomed the management and reduction in the neglected trees that had overwhelmingly overshadowed the rear of their property for a number of years.

Referring to the objections, Ms Clyde wished to focus on the key objections, setting out how she believed the matters raised had been appropriately addressed as follows:

Validity of application – in agreement with the planning officers, all of the development proposed remained within the confines of the red line of the application site and therefore remained a valid planning application.

Trees – prior to the submission of the planning application, amendments to the Tree Preservation Order (TPO) had been granted consent by the Council in early 2015 and subsequently those works had been undertaken. Since then, consent had been granted in mid-August 2015 to prune certain trees. The layout and positioning of the new houses had been amended sensitively to respect the protected and unprotected tress with a 3m or 6m separation distance from the edge of the tree’s canopy to the built form being maintained albeit the 3m/6m rule was not set out in any formal planning policy and therefore guidance only. Whilst a tree was proposed to be removed (e.g. a beech tree at no. 36 of only fair condition), new planting and replacement trees were proposed resulting in landscaping enhancement. Maintenance arrangements would be put in place for the development to ensure long term gain. As such, on balance, the scheme would improve the existing landscaping situation that outweighed the loss of one protected tree.

Foul and storm sewer – post planning approval, applications would be made to NI Water for the detailed design of the foul and storm sewer. In any event, a best practice construction methodology would be followed for the trees within the storm and foul wayleave (81, 85 and 89) in accordance with the proposed condition.

Security gate providing pedestrian access onto private lane – a security coded gate provided controlled access for future residents of the development to access on foot along Claremont Road onto Victoria Road and then into Holywood town centre. Claremont Road was a private laneway that currently provided vehicular and pedestrian access for a handful of residents and would have included the original

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PC.07.06.16 occupier of the subject plot. Transfer deeds had been submitted to the planners and recently a solicitor’s letter from Cleaver Fulton Rankin confirming that the applicant retained the right of way through the cited private road. Whilst the applicant was entitled to use that private road for both vehicular and pedestrian access akin to the original occupier, it was proposed to use that route for pedestrian access only restricted to the sole residents of the development proposal controlled by the installation of a security gate. That pedestrian access would be in compliance with criterion (e) of PPS 7and Creating Places Guidance that encouraged sustainable movement patterns, a permeable layout and the provision of links to for pedestrians to be as direct as practicable in relation to local facilities. In accordance with paragraph 4.32 of PPS 7, the layout sought ‘to reduce reliance on the private car, foster movement by pedestrians and cyclists, respect existing rights of way and provide convenient access to public transport and existing or proposed facilities in the vicinity.’ Whilst Mr Wilson had indicated concern with other residents outwith the development using the gate, the code could be changed on a regular basis to avoid that unlikely event occurring. Furthermore, the applicant was content in accepting the Council’s proposed condition no. 16 ‘Prior to the occupation of any of the dwellings hereby approved, a fully functional coded security gate shall be installed at the junction of the new pedestrian path and the existing private lane.’ Ms Clyde suggested that, to allay the fears of the objector, the following additional wording could be included, ‘…and shall be used solely by the residents of the development.’

In concluding, Ms Clyde stated that, factoring into account all of the above and the planning officer’s presentation, the proposed development would not cause demonstrable harm to interests of acknowledged importance. She requested that the Committee approved that sustainable development proposal outright in accordance with the presumption in favour of development set out in paragraph 3.8 of the SPPS.

Councillor Barry queried whether there was a possibility of blocking the public right of way in order to secure the site. In response, Ms Clyde advised that the applicant was keen to retain the right of way which they had purchased as part of the site. She noted that the applicant was relinquishing vehicular access and would be installing a coded gate which would therefore only provide access to residents. The applicant wished to retain the pedestrian access currently available.

Alderman Gibson sought clarity on the history of planning applications for the site. In response, Ms Clyde advised that outline permission had been granted for six dwellings, however that had now expired. There was currently a live, full application the site and road layout with outline permission for six dwellings. Alderman Gibson then queried who would manage sewage treatment at the site. In response, Ms Clyde advised that this was not part of the planning process and the developer would have to submit an application to NI Water who would then do a detailed design. That application would not normally be submitted prior to planning permission being granted. Alderman Gibson expressed his concern about that process.

Alderman Fletcher expressed his concern about Mr Wilson’s lack of privacy and queried whether there was a way to alleviate his concerns about the situation. In response, Ms Clyde advised that currently both vehicles and pedestrians availed of the right of way and stressed that going forward, vehicles would no longer have

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PC.07.06.16 access. She also clarified that the proposals complied with planning guidelines. Alderman Fletcher believed the developer should be cognisant of residents’ views and take steps to alleviate any concerns. Ms Clyde commented that the majority of homes have a pedestrian pavement front of house and she reiterated that the proposals complied with guidelines in respect of distances.

Councillor Walker queried who had sold the site that included the right of way. Ms Clyde responded that she was unsure and that perhaps it had been Mr Wilson’s family.

Referring back to his earlier comments about the management of sewage treatment, Alderman Gibson reiterated his concern that the current system may not have the capacity to accommodate additional dwellings, and if that was only ascertained after planning permission was granted, it would leave the objector in a weak position. In response, the Senior Professional and Technical Officer advised that consultation with NI Water and NIEA was a normal part of the process and neither body had raised any concerns. It was just a matter of working out the details and that was a separate process. She advised officers had asked for the drainage details to be submitted prior to commencement of any works, so that the impact on trees around the site could be assessed.

At this point the Head of Planning clarified that that process was a separate consulting regime outside of the planning process. She highlighted that developers had to submit an application to NI Water and noted again that this was a separate exercise to the planning process. She noted that any major concerns would be addressed, however none had been expressed in respect of that proposal.

In response to a query from Alderman Carson, the Senior Professional and Technical Officer advised that the current system had capacity to accommodate the additional dwellings proposed and therefore no additional sewage treatment was required.

Referring to page 34 of the report, Councillor Cathcart asked if the right of way ran between Mr Wilson’s garage and dwelling and the Senior Professional and Technical Officer confirmed that was correct and noted that it was a peculiar set of circumstances.

Alderman Fletcher quoted from PPS document, page 69, section 6.137, referring in particular to the sentence about safeguarding the amenity of existing residents. He queried how that had been considered. In response, the Senior Professional and Technical Officer advised that the impact on the established area had been assessed and officers were satisfied the proposals did not have an adverse impact. Furthermore, she reiterated that the public right of way had been established for some time and that it was common to have pedestrian routes in front of dwellings in urban areas. It was believed that there would be no significant impact on privacy.

The proposal was put to the meeting and with 6 voting FOR, 4 AGAINST, 3 ABSTAINING and 2 ABSENT it was declared CARRIED.

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The voting was as follows:

FOR (6) AGAINST (4) ABSTAINING (3) ABSENT (2) Aldermen Aldermen Aldermen Alderman Carson Fletcher Gibson Graham Girvan Keery McDowell Councillor Henry Councillors Councillor McClean Councillors Barry McIlveen Cathcart Dunne Thompson Walker

RESOLVED, on the proposal of Councillor Thompson, seconded by Councillor Walker, that the recommendation to grant approval of the planning application be adopted.

4.5 LA06/2016/0376/F – Marine Gardens, Shore Street, Donaghadee

PREVIOUSLY CIRCULATED: - Copy documentation (Appendix V).

The Principal Planning and Technical Officer guided Members through a PowerPoint presentation which included a summary of the application, existing and proposed plans and photographs of the site:

. DEA: Bangor East and Donaghadee . Committee Interest: Council Application . Proposal: Erection of a memorial stone, mounted in a sandstone plinth . Site Location: Marine Gardens, Shore Street, Donaghadee (behind War Memorial) . Recommendation: Grant Planning Permission

The Principal Planning and Technical Officer outlined that the proposal was for the erection of a memorial stone, mounted in a sandstone plinth. The site was located at the northern side of Shore Street and the stone was to be located to the rear of the existing war memorial. Marine Team, NIEA and the Conservation Area Officer had all been consulted and there were no objections.

It was recommended that planning permission be granted.

RESOLVED, on the proposal of Alderman Keery, seconded by Alderman Carson, that the recommendation to grant approval of the planning application be adopted.

(Councillor Dunne left the meeting at this stage – 8.24pm)

5. UPDATE ON PLANNING APPEALS (Appendix VI)

PREVIOUSLY CIRCULATED: - Report dated 23 May 2016 from the Head of Planning providing the following update on planning appeals.

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New Appeals Lodged

1. To date no new appeals had been lodged with the Planning Appeals Commission.

Decisions

2. The following appeal had been dismissed by the Planning Appeals Commission on 9 May 2016.

Appeal reference: 2015/A0192 Application Reference: LA06/2015/00335/F Appeal by: Mr and Mrs A Gilmore Subject of Appeal: Replacement dwelling and demolition of existing dwelling Location: 19 The Burn Road, Comber

The Council had refused planning permission on 31 July 2015 for the above development for the following reasons:

i. The proposal was contrary to Policies CTY1 and CTY3 of Planning Policy Statement 21, Sustainable Development in the Countryside, in that the structure did not exhibit the essential characteristics of a dwelling and all external structural walls were not substantially intact.

ii. The proposal was contrary to Policies CTY1 and CTY3 of Planning Policy Statement 21, Sustainable Development in the Countryside, in that the overall size of the proposed replacement dwelling would not have allowed it to integrate into the landscape and would have had a visual impact significantly greater than the existing building.

iii. The proposal was contrary to Policies CTY1 and CTY3 of Planning Policy Statement 21, Sustainable Development in the Countryside, in that the proposed replacement dwelling was not sited within the established curtilage of an existing dwelling and it had not been shown that the alternative position nearby would result in demonstrable landscape, heritage, access or amenity benefits.

The Planning Appeals Commission had upheld Reasons for Refusal i) and ii). The Commissioner’s Report was attached for information.

Scheduled Hearings

3. To date no further appeals had been scheduled for hearing.

RECOMMENDED that the report be noted.

RESOLVED, on the proposal of Councillor McIlveen, seconded by Alderman Girvan, that the recommendation be adopted.

(Councillor Dunne returned to the meeting at this stage – 8.26pm)

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6. REPORT ON OPTIONS FOR ACCOMPANIED SITE VISIT APPEALS

PREVIOUSLY CIRCULATED: - Report dated 23 May 2016 from the Head of Planning detailing the undernoted:

1. At the Planning Committee meeting of 1 December 2015 two planning applications had been presented to members with a recommendation of approval as follows:

Item 4.3 X/2014/0433/F 414m N of 14 Glastry Road, Ballyhalbert Proposed wind turbine with a rotor diameter of 24.5m and tower height of 30m - Deferral from 3 November Planning Committee meeting

Item 4.4 X/2014/0439/F 465m SE of 5 Ballyhemlin Road, Ballyhalbert Proposed 150kw wind turbine with a rotor diameter of 24.5m and tower height of 30m - Deferral from 3 November Planning Committee meeting 2. In respect of Item 4.3 it had been proposed by Councillor Barry, seconded by Councillor Walker, with 4 voting For and 8 voting Against, 2 Abstaining and 1 Absent that the recommendation to grant approval of the planning application be adopted. The proposal FELL. Following a recess, it had then been proposed by Councillor McIlveen, seconded by Alderman Girvan that the recommendation to grant approval of the planning application be rejected and that the application be refused under planning grounds RE 1 of PPS 18. The poll had resulted with 8 voting For, 4 voting Against, 2 Abstaining and 1 Absent, that the applications be refused.

3. In respect of Item 4.4 it had been proposed by Councillor McIlveen, seconded by Alderman Girvan that the recommendation to grant approval of the planning application be rejected and that the application be refused under planning grounds RE 1 of PPS 18. The poll had resulted with 8 voting For, 4 voting Against, 2 Abstaining and 1 Absent, that the application be refused.

4. The Council had refused planning permission for both applications on 1 December 2015 for the following reasons:

 The proposal was contrary to Policy RE1 of Planning Policy Statement 18 - Renewable Energy in that the development would, if permitted, have an unacceptable adverse impact on the visual amenity and landscape character of the area by reason of the scale, size and siting of the turbine and by reason of the cumulative effects with existing and approved turbines.

 The proposal was contrary to Policy RE1 of Planning Policy Statement 18 - Renewable Energy in that the development would, if permitted, have an unacceptable adverse impact on the residential amenity of sensitive receptors arising from its proximity, scale, size, and massing.

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5. An appeal in respect of both refusals had been lodged with the Planning Appeals Commission on 26 February 2016.

6. The Planning Appeals Commission had advised that the appeals would be dealt with by Written Representation with accompanied site visit. The Council was required to have submitted a Statement of Case by 4.00pm on 26 May 2016 and was invited to attend the accompanied site visits on 6 July 2016 at 10.30am for X/2014/0433/F followed by X/2014/0439/F.

7. Paragraph 58 of the Protocol for the Operation of the Planning Committee stated that in the event of an appeal against a refusal of planning permission contrary to an officer’s recommendation, planning consultants or different planning officers than those who made the original recommendation may be appointed to represent the Council at appeal.

8. It had been agreed at the Planning Committee meeting of 3 May 2016 that the Head of Planning organised submission of the Statement of Case but that options regarding attendance at the accompanied site meeting should be brought to the meeting of 7 June 2016. Those were proposed as follows:

Option Comments Implications 1. Council did The PAC’s advice leaflet on “What to expect at Potential loss of not attend an accompanied site visit” stated that the opportunity to answer any appeal decision would be based on what the pertinent questions by Commissioner read in the written submissions Commissioner raised at and saw during the site visit. It was not an the site. opportunity to amend the reasons for refusal or May not be viewed to present further arguments or information. It favourably by the PAC. was not an open-air meeting. 2. Proposer and The poll had resulted with 8 voting to overturn, seconder of proposed by Councillor McIlveen and motion to seconded by Alderman Girvan. Given the level overturn attend of concern expressed by those members against the officer recommendation it may be considered appropriate for the members to attend and respond to any questioning by the Commissioner, supported by a planning officer. 3. Chartered A chartered officer, such as the Head of The RTPI’s Code of town planner Planning, could attend on the basis that that Professional Conduct attends officer would be representing the view of the required that its members Council and not a personal planning view, must exercise fearlessly given that the PAC would already have and impartially their received the Statement of Case and would independent professional only be asking questions of clarification on site. judgement to the best of their skill and understanding. Members must not make or subscribe to any

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statements or reports which were contrary to their own bona fide professional opinions, nor knowingly enter into any contract or agreement which required them to do so. 4. Non- As above chartered town planner attends 5. Planning This would necessitate acquiring a planning Majority of reputable agent attends agent and providing briefing on the planning agents were background, and paying for preparation time also chartered and bound and attendance. by Code above.

RECOMMENDED that members debate the content of the report and agree an option.

The Head of Planning guided members through the report and in particular drew members’ attention to point 6 on page 2, which provided details about how the two appeals would be dealt with and when the site visits were scheduled to take place. She also advised that option 1 – ‘Council does not attend’ – would be controlled by the Commissioner and would not provide the opportunity to present additional arguments or information.

Councillor McIlveen stated he understood the fundamental problem of officers not wishing to be put in a position where they would have to go against what they had originally recommended. He asked if the Head of Planning had discussed that issue with her counterparts in other Councils. In response, the Head of Planning confirmed that she had discussed the issue with her counterparts and there had been a mixed response; some Councils had gone against their Code of Conduct by sending the same officers that had made the original recommendation and some had not; some Councils had sent their elected members to site visits, and officers had assisted them in writing the Statement of Case; others Councils had not encountered the situation to date. Councillor McIlveen stated he did not agree that officers being sent to a site meeting was a breach of the Code of Conduct; adding that would only be the case if they were misrepresented.

In response, the Head of Planning stated that it was inevitable that an officer in attendance at a site meeting would be asked their professional opinion. She commented that such a situation had arisen at Lisburn and Castlereagh City Council, resulting in costs being awarded against that Council. She referred to paragraph 58 of the protocol, stating that it was a matter for the Planning Committee to decide who would attend site meetings.

Councillor McIlveen expressed disappointment at the suggestions against sending officers to site meetings. He commented that planning officers may sometimes disagree with one another about applications anyway and therefore it was appropriate for officers to attend site meetings. He did not believe that to be a

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PC.07.06.16 breach of the Code of Conduct. Furthermore, he stated that officers should represent the Council’s decision at site meetings, even if it went against their judgement, since they would be attending to represent the Council’s point of view.

The Head of Planning advised that, during the debate on the matter at the meeting in May, she had been asked to provide members a report on options, including Option 2 - that the ‘proposer and seconder of the motion to overturn attend.’

Councillor McIlveen was not happy with the inclusion of Option 2 as he did not believe it was appropriate for members to attend, given that they were the decision makers and technical expertise was out of their remit.

The Director reiterated that officers had been asked to provide a variety of options for members to consider and those had been provided in the above report. She highlighted that no recommendation had been made and therefore all options were open for members to debate.

Alderman Gibson sought clarity on what happened at site meetings and whether the decision rested on information already submitted. He also queried whether members would have the opportunity to view the Statement of Case prepared by officers. In response, the Head of Planning confirmed that the Statement of Case was a public record and therefore was available to view by all. She offered to circulate a copy to members via email and that suggestion was welcomed. In respect of the site meeting, the Head of Planning advised that during the course of the visit, the reason for refusal would be outlined and the Commissioner may ask questions of the participants and the Council’s representative would therefore speak on behalf of the Planning Committee.

Alderman Keery stated that as not all planning officers had been involved in the above cases, there had to be officers available who could attend the site visit and represent the views of the Council. In response, the Director clarified that that would concur with paragraph 7 of the report.

Councillor Barry queried that Option 2 did not form part of the Protocol as it was his understanding it had been removed. In response, the Head of Planning confirmed it was not within the Protocol, however the matter had been discussed at the Committee meeting in May and officers had been asked to include it as an option.

Councillor Barry suggested that it would appropriate to combine Option 2 and 3.

Councillor Barry then proposed, seconded by Councillor Walker that the proposer and seconder of the motion to overturn and the Head of Planning, represent the Council at the site meeting.

Councillor Walker queried whether the planning officer could refuse to answer questions at the site meeting. In response, the Chairman stated that the officer’s role would be to provide technical assistance only and that members would take the lead in answering questions.

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Councillor Barry commented that members would be entering into unchartered territory and therefore those attending on behalf of the Council should co-share the site visit. He believed it was unfair for members to be put in a potentially embarrassing situation and as such they should work together.

Councillor Walker expressed concern that officers could be asked for their professional opinion and therefore it was vital to protect them.

At this stage in the meeting, the Principal Planning and Technical Officer clarified that the spokesperson would have to be agreed prior to the visit.

Councillor McIlveen did not agree that the proposer and seconder should attend the visit. He noted that the officer’s professional opinion would already be contained in the report and therefore it would be known that the Council had rejected the recommendation. Continuing, he noted that he was not taking that stance because he was the proposer, rather that he did not believe it was appropriate and was concerned it could set a precedent going forward.

Councillor Cathcart acknowledged that the Committee had rejected the recommendation by officers and he highlighted that only officers had to publicly defend the Committee’s decision. He believed the onus rested on members, however they did not possess the technical expertise to answer questions at a site meeting.

The Director reiterated a further time that Option 2 was not in the Protocol, however officers had been asked by members at the meeting of the Committee in May to include it as an option and therefore, in order to satisfy members’ concerns, that had been done. She confirmed that Option 2 could be removed for the reasons stated by Councillor McIlveen.

The proposal was put to the meeting and with voting 3 FOR, 6 AGAINST, 4 ABSTAINING and 2 ABSENT it FELL.

The voting was as follows:

FOR (3) AGAINST (6) ABSTAINING (4) ABSENT (2) Alderman Aldermen Aldermen Alderman Fletcher Gibson Carson Graham Councillors Keery Girvan Councillor Barry Councillors Henry McClean Walker Cathcart McDowell Dunne McIlveen Thompson

At this stage in the meeting, Alderman Keery proposed, seconded by Councillor Thompson, that Option 3 be adopted.

The proposal was put to the meeting and with 7 voting FOR, 3 AGAINST, 3 ABSTAINING and 2 ABSENT it was declared CARRIED.

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The voting was as follows:

FOR (7) AGAINST (3) ABSTAINING (3) ABSENT (2) Aldermen Alderman Aldermen Alderman Gibson Fletcher Carson Graham Henry Councillors Girvan Councillor Keery Barry McDowell McClean Councillors Walker Cathcart Dunne McIlveen Thompson

RESOLVED, on the proposal of Alderman Keery, seconded by Councillor Thompson, that the recommendation be adopted.

EXCLUSION OF PUBLIC/PRESS

AGREED, on the proposal of Alderman Carson, seconded by Alderman Keery, that the public/press be excluded during discussion of the undernoted items of confidential business.

7. REPORT UPDATE ON ENFORCEMENT CASE

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

RE-ADMITTANCE OF PUBLIC/PRESS

AGREED, on the proposal of Councillor Barry, seconded by Councillor Dunne, that the public/press be re-admitted to the meeting.

8. ANY OTHER BUSINESS

8.1 I.T. Equipment for Planning Committee Members

Alderman Fletcher expressed frustration that the current IPads were not compatible with Adobe Flash Player and as such, members were unable to view documents associated with applications they were being asked to consider and make decisions on. He asked if it would be possible to invest in the I.T. equipment supplied to members of the Planning Committee to address that problem.

In response, the Head of Planning advised that the Planning Portal was not compatible with IPads and that therefore it was the DOE Portal that was causing the issue. She queried whether members would prefer laptops instead of IPads.

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The Director advised that the Council had a dedicated Business Improvement section and she confirmed she would raise the matter with the appropriate director.

Members were content with that course of action.

NOTED.

8.2 Microphones in Ards Council Chamber

Councillor McIlveen commented that it would be appropriate to have microphones installed in the Chamber, particularly for the benefit of those seated in the public gallery or anyone who was hard of hearing. He noted he had raised that issue during the time of legacy Ards Borough Council and the Shadow Council.

In response, the Director advised that the Director of Organisational Development and Administration was currently undertaking an audit of the Ards Council Chamber. She would advise members of the outcome in due course.

NOTED.

TERMINATION OF MEETING

The meeting terminated at 9.18pm.

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ITEM 7.2

ARDS AND NORTH DOWN BOROUGH COUNCIL

A meeting of the Environment Committee was held in the Council Chamber, 2 Church Street, Newtownards on Wednesday, 8 June 2016 at 7.00pm.

PRESENT:

In the Chair: Councillor Wilson

Aldermen: Fletcher Henry

Councillors: Armstrong-Cotter Ferguson Boyle McAlpine Cathcart Martin Cummings Muir Edmund Smart

Officers: Director of Environment (D Lindsay), Head of Building Control, Licensing and Neighbourhood Environment (R Brittain), Head of Waste and Cleansing Services (N Martin), Head of Assets and Property Services (P Caldwell) and Democratic Services Officer (H Loebnau)

In Attendance: Councillor Thompson

1. APOLOGIES

The Vice Chairman of the Environment Committee (Councillor Wilson), gave apologies for the Chairman, Councillor Barry, and asked for apologies from other members. Apologies were received from Councillor Leslie and Councillor Roberts.

2. DECLARATIONS OF INTEREST

The Chairman asked members to advise of any declarations and none were declared.

2.1 DEPUTATION – DUFFY’S CIRCUS OBJECTORS AND APPLICANT

The Chairman welcomed the objector, Nicola Mulholland, and a representative of the applicant, Michael McCrory, to the meeting and advised that they could make a 10 minute presentation which could be followed by 15 minutes of questions from the Members.

Nicola Mulholland, thanked members for taking the objectors’ views in to consideration. She believed that Northern Ireland as a society was firmly against all forms of animal cruelty. She had heard a range of objections to the circus and believed that in allowing the circus to take place the Council would be contravening EC.08.06.16 the five freedoms established in law to protect animals. She stressed that when horses performed on hind legs pressure was placed on the horse’s joints which, on an ongoing basis, could cause pain and injury in to the future. She also objected to animals not being permitted to exhibit natural behaviours and that while they were working in the circus they were required to perform two shows each day. Some of the sites which were used by the circus were considered to be poor. For instance, the site which had been used in Bangor had necessitated the animals to be kept in pens when not performing. Circus animals worked for 266 days each year performing in 500 shows in which there was loud music, bright lights and excited crowds. Objectors to the use of animals in circuses believed that the continued use of animals for public entertainment was sending out the wrong moral message and was failing to educate people about the needs of animals in a natural environment.

Councillor Boyle asked how many objections to the circus had been received and he was advised that they were included in the committee papers and were thought to number around 40. He was concerned that Council would be in breach of legal requirements if it did not grant the licence.

Alderman Fletcher queried the logic of arguments placed by the objector. He felt that the same could be applied to horses which were used in agricultural shows where animals were kept in similar conditions to those in circuses. A dog trained to entertain people could also be placed in a similar category. He believed that implementation of this could lead public opinion down an alley where the use of animals was also banned in rural settings.

Councillor Martin thanked the objector for giving her views and picked up Alderman Fletcher’s comments where the same considerations could be applied to show jumping and horse races. The objector stated that the treatment of horses particularly and how they were kept was of major concern.

Mr Michael McCrory was then invited to speak and he represented the applicant, Duffys Circus. He thanked members for the opportunity to speak and he explained the difficulties that his company had experienced in bringing the circus to this part of Northern Ireland. This was the first glitch that the Council had ever had with Duffy’s. Another site which was in the Lisburn and Castlereagh Borough area had fallen through. Application for a licence for the site at Bangor had happened at late notice due to unforeseen circumstances. The Council had informed the circus of the timescales involved and Council officers examined the site and were happy with the situation. Duffy’s Circus had communicated with residents around the site and had not been informed of any objections.

He stated that animal welfare was of paramount importance to the circus and the animals were transported safely and as comfortably as possible. A vet was always available to check the health of the animals if necessary. All the animals were registered with passports and the circus had its nominated vet in Bangor.

It was confirmed that horses at Duffy’s circus did perform but not on their hind legs. On responding to the question of the site Mr McCrory said that licensing problems had left them with little choice but to use the site and it had been satisfactory.

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Following Council’s ban of animal circuses on its land problems had arisen and the situation was not working well from the circus’s point of view.

Following questions from Councillor Cathcart the applicant said that ticket sales had begun two weeks prior to the date of the circus show. A licence had not been obtained at that stage but the circus had not been expecting Council to decline and had been left with no option but to sell tickets in advance.

For Councillor Muir the main issue was that the company had been trading without an entertainment licence. That had been breaking the law but Mr McCrory advised that the event was nevertheless fully insured. Tickets were sold subject to licences but there was no way to cancel performances.

Duffy’s was a long established circus that had never had a black mark against it.

The Chairman thanked the objector and the applicant and informed everyone present that a report would be brought back to the committee in due course. The objector and the applicant then left the meeting.

NOTED.

3. APPLICATION FOR ENTERTAINMENT LICENCE – DUFFY’S CIRCUS (FILE LR3/90101) (Appendix 1)

PREVIOUSLY CIRCULATED:- Report from the Director of Environment detailing that an application had been received for the grant of an annual Entertainment Licence as detailed below:

1. Duffy’s Circus, Balloo Road, Bangor

Applicant: David Duffy, c/o 23 Morey Drive, Donaghadee

Type of entertainment: Circus

Hours of use: Monday to Friday 4pm to 10pm,

Saturday and Sunday 2pm -7pm

The proposed location was on private land off the Balloo Road Bangor. The applicant had advised that there were no wild animals accompanying the circus and only dogs, horses and birds were used.

Objections had been received, details of which were attached in Appendix One. The applicant and objectors to the application had been invited to appear before and be heard by the Committee.

RECOMMENDED that a recommendation would be made following any such deputations.

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Alderman Henry queried if a licence was still needed considering that the event was over. Council officers had inspected the site of the circus and had not found any breaches of the Animal Welfare Act. It was clarified that the application was for a 12 months licence.

Councillor Muir asked what legal redress existed for those trading without a licence and the Director advised that Council had the power to initiate formal legal proceedings; this matter was currently under consideration by officers. The Councillor wondered if the fire and police service had any concerns about the matter and it was noted that there had been none.

In terms of the conditions for holding entertainment, Alderman Fletcher wished to know if the applicant had fulfilled all the obligations asked of them and it was reported that they had done so.

AGREED TO RECOMMEND, on the proposal of Councillor Muir, seconded by Councillor Smart, that the recommendation be considered again following a further Council report.

4. FOOD WASTE RECYCLING CAMPAIGN UPDATE (FILE 65372)

PREVIOUSLY CIRCULATED: - Report from the Director of Environment detailing that following a report in October 2015, it was agreed to implement a range of measures to better promote the recycling of household food waste.

In December 2015 the campaign was launched to promote the Council’s statutory compliance with the Food Waste Regulations (NI) 2015, through prohibiting disposal by householders of food in the grey bins and a requirement for all food waste to be discarded in the green/brown recycling bins. The campaign had involved a number of communication measures direct to all householders, including:

 Two page article in the Borough Newsletter.  A letter delivered to all householders in the Borough explaining the changes in food waste recycling requirements.  Provision of a roll of 50 compostable food caddy liners delivered to all householders in the Borough.  Application of ‘Strictly No Food Waste’ labelling on all grey bins.  Labelling of all green/brown bins, detailing the range of compostables to be placed in bin including food waste.  New advertising signage deployed on the sides of Refuse Collection Vehicles to communicate key food recycling messages.  Advertising banners deployed at multiple locations around the Borough, again communicating key food recycling messages.  ‘Pop-up’ advertising displays used in Council and other public buildings.  Educational visits to schools and community groups.  Advice to householders at shopping centres, council events, on-line, social media and over the telephone.  Direct messaging through the Bin-Ovation App.  Dedicated telephone number and e-mail address for recycling queries.

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As part of those communication measures householders that were not previously in possession of either a brown/green bin or a food caddy were encouraged to contact the Council and their specific requirement was accommodated. There was an overwhelmingly positive response in terms of householders requesting containers and advice to assist them in co-operating with the new food waste recycling requirements. The Waste and Cleansing Service team worked extremely hard to ensure that householders received their requests in as timely a manner as possible, although it was acknowledged that on certain occasions the sheer volume of the workload resulted in a longer than desirable wait for some individuals. Overall however, the average time taken to respond to requests was limited to two weeks.

During the period between 1 December 2015 and 24 May 2016, the following deliveries took place (Table 1).

Table 1: Deliveries of literature and containers Liners and letters 66,000 Information labels on grey bin 66,000 Information labels on green/brown bins 66,000 Kitchen food waste caddies 19,200 Green/Brown Bins 7,010

Moving forward a roll of 50 liners would be delivered to homes on a twice yearly basis, during the bin collection process. The next roll of liners was scheduled to be issued in late June 2016 (legacy North Down area) and late August 2016 (legacy Ards areas).

Over the period between 1 December 2015 and 24 May 2016, the following educational visits took place (Table 2).

Table 2: Public engagement No. of Schools visited 2 (420 pupils) No Shopping Centres 6 (1900 adults) No. Community Groups 14 (550 adults)

The apartment/flats housing stock presented a number of challenges and each development was engaged with on a case by case basis, to ensure that residents were able to participate in the scheme fully. A total of 2550 apartments were supplied with 690 wheeled bins, 2550 caddies and rolls of liners/information letters. A long-term arrangement had been put in place for engagement with apartment residents for the future provision of liners and bin collections.

Table 3 demonstrated the early positive results achieved by the Council’s newly adopted bin policy. Figures were provided for the most recently collated 6 week totals, during which time the roll out of food waste recycling arrangements had been more or less complete across the whole Borough. Those impressive results were unrivalled in the UK in such a short space of time.

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Table 3: Comparison of 2016 with 2015 tonnages (6 week period) Tonnage collected

at kerbside 6 week 6 week period period Difference 2015 2016 Organic 1891 2463 + 30% (Green/Brown Bin) Mixed Dry Recycling 904 898 - 0.7% (Blue Bin) Landfill 3224 2263 - 30% (Grey Bin) Total 6019 5624 - 6.6%

The contrast between the dramatic improvement in food waste recycling and the relatively static performance of our dry waste (blue bin) recycling, served to illustrate how impactful our focussed food waste recycling campaign had been on householder behaviour. It was also very interesting to note that total amount of kerbside waste fell significantly – suggesting that the heightened awareness of waste generated through our food recycling campaign may be contributing to a fall in overall household waste levels.

Graph 1 illustrated the above 6 week figures. That showed the dramatic shift in the proportions of each waste stream collected, with the proportion of grey bin waste decreasing and the proportion in the green/brown bin increasing as a result of the change in Council policy. The response of householders to that aspect of our recycling strategy boded well for the potential success of the planned campaigns in relation to dry recycling (blue bin and glass) and recycling at our HRCs.

Graph 1: Percentage Make-Up of Kerbside Collected Waste Streams

100% 15 % 16 % 90%

80% 31.4 % 70% 43.8 % Blue Bin 60% Green/Brown Bin 50% Grey Bin 40%

30% 53.6 % 40.2 % 20%

10%

0% 2015 2016

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RECOMMENDED that the report be noted.

AGREED TO RECOMMEND, on the proposal of Councillor Martin, seconded by Councillor Cummings, that the recommendation be adopted.

5. HOUSEHOLD COMPOSTABLE WASTE BIN COLLECTION SERVICE (FILE 68012) (Appendix II)

PREVIOUSLY CIRCULATED:- Report from the Director of Environment detailing that in June 2016 Members would be aware of our Policy for the Provision of a Kerbside Household Waste Collection Service, which allowed for one of each bin type per property as standard. That policy was important as it defined the scope and limitations of our household kerbside bin collection service, allowing Council to plan effectively and efficiently and maintain essential service delivery within affordable limits.

With the more recent promotion of our food waste recycling service, the heightened awareness of recycling and in particular compostables recycling, had led to some enquiries about the possibility of availing of a second brown/green bin collection. The Council’s position has always been that garden waste should be placed in the single brown/green bin provided, using up remaining space available after other compostable household waste such as food waste had been placed in it – and that excess garden waste should either be home composted or transported for recycling to one of the nine household recycling centres located around the Borough. It was important to stress in that regard that the kerbside bin service was not meant to cater for the disposal of all household waste arisings, which was why our network of household recycling centres was developed along with the bulky waste collection service. Furthermore, the Council was not under a legal duty to provide a kerbside garden waste collection service at all – and a number of Councils did not do so. Notwithstanding the above, officers had been looking at the potential to enhance the Council’s service offering in relation to the brown/green bin collection service, within operational and affordability limits. It was proposed that a policy be adopted (attached) that incorporated the following key elements:

 Applications for a second brown bin would be accepted by Council, but under no circumstances would requests for further additional bins be considered.  Applications from any particular householder would be considered in the context of prevailing peak demand on the bin collection route for their property and any spare operational capacity that was available for collection of additional material.  All applications would be considered on a ‘first, come first served’ basis.  Where an application was received in respect of a bin collection route on which all available capacity had been used up, the application would be refused but held on record and the householder informed at a future date if the situation changed.  Any second brown bin collection service was provided on the very clear understanding that that was an optional service enhancement that may need to be withdrawn at a future date depending upon operational service

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demands, and the Council would give prior notification to the householder should such circumstances arise.  Any second brown bin service provided would be charged at a rate of £50 per annum, payable by direct debit. The cost of the second bin would also be borne by the applicant.

The proposed change would help to demonstrate the Council’s commitment to continual improvement in service delivery, whilst taking into account the necessary operational and financial constraints.

A small number of enquiries had been received in recent months and it was proposed that these would be considered in the context of the attached policy.

Should the new policy be adopted, it would be necessary to make a consequential amendment to the main Policy for the Provision of Kerbside Household Waste Collection Service as set out an attached appendix.

RECOMMENDED that the following be adopted:

1. Policy on Provision of Second Domestic Brown Bin Collection Service. 2. Amended Policy for the Provision of Kerbside Household Waste Collection Service.

Councillor Cathcart thanked officers for the time which had been put in to considering the enhancement to the service. He asked how the fee of £50 had come about. In response the Director said that the fee was a figure which was thought to be reasonable for a householder to have a ‘double’ service. It would not be logistically or financially viable for a second brown bin service to be made available to a very large number of households, and it was considered the application of a service enhancement fee allowed a reasonable balance to be struck for people who had the need for a second brown bin. No other Council in Northern Ireland provided such as a service enhancement and the queries received to date tended to indicate that people would be willing to pay the fee. The proposed scheme represented a significant attempt to achieve a sustainable enhancement to our waste collection services.

Councillor Smart congratulated officers for the report and for the 30% increase in brown bin waste which was being recycled in recent months. However, he was concerned that the fee for a second brown bin would penalise a household where a person had mobility issues. The Director reported that it was not the intention to routinely extend the service further than what currently existed, and indeed this would not be logistically or finically viable. The service enhancement being proposed was considered to meet genuine concerns where a person had a larger garden and the charge was not prohibitive; anyone with a mobility issue who availed of the paid for second brown bin would be entitled to an assisted lift for that as well as their first brown bin and there would therefore be no discrimination against such persons.

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Councillor Smart asked if the question of concessions could be considered. Officers agreed to bring back a report to look further down the line at the possibility of concessions. Alderman Henry supported that position.

Alderman Fletcher considered the cost of the additional lifts was very much on the low side. He worked out that 25 lifts for a fee of £50 was excellent value to the householder and way below the economic cost to Council. He suggested that £100 as a fee was more reasonable. Councillor Edmund agreed with that and said that no one should get a second bin provision free and the system of assessing mobility could be abused in the same way as the grey bin currently was.

Alderman Henry stressed that Council should also be informing about composter systems.

AGREED TO RECOMMEND, on the proposal of Councillor Cathcart, seconded by Councillor Boyle, that the recommendation be adopted.

6. HGV ROAD SAFETY IN PRIMARY SCHOOLS (FILE 79001)

PREVIOUSLY CIRCULATED: - Report from the Director of Environment detailing that recent statistics had shown that around 2500 children aged 0-15 years were killed or seriously injured each year on Britain's roads – that was an average of 7 children every day. Officers recognised that a significant portion of those incidents involved HGVs which presented increased hazards due to their numerous blind spots and large stopping distances. Given the quantity of HGVs within the fleet, and the requirement for them to operate within built-up urban areas, those statistics were particularly relevant for Local Councils.

Officers within the Transport Section were currently working on a scheme to increase the awareness of those hazards within local primary schools. Ards and North Down Borough Council were the first Council in the UK to conduct such a scheme and we had received excellent feedback and support from local headmasters as well as the GB based Freight Transport Association.

The exact content of the sessions would evolve over time, but is was likely to entail one of Council’s bin lorries attending the school where an operative would demonstrate to P7 children the main hazards involved, with particular focus on blind spots and stopping distances.

The first school visit would take place at Comber Primary School on the 9th June, with Towerview Primary school, Bangor following on 13th June.

Officers felt the scheme demonstrated that Ards and North Down Borough Council was leading the way in the field; showing its commitment to increasing road safety at a local level.

RECOMMENDED that the report is noted.

Members were advised that Council would meet the cost of the scheme, which would be minimal. Councillor Ferguson welcomed this for all primary schools in the

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Borough. Her own school would be participating and she would do anything to help improve road safety for young children.

AGREED TO RECOMMEND, on the proposal of Councillor Cummings, seconded by Councillor Ferguson, that the recommendation be adopted.

7. ARDS AND NORTH DOWN COMMUNITY SAFETY TEAM (FILE 92015)

PREVIOUSLY CIRCULATED:- Report from the Director of Environment detailing that Members may be aware that the legacy Ards and North Borough Councils had a combined anti-social behaviour team of 4 full time Community Safety Officers. As the Team Leader from the legacy Ards Team was appointed to the post of Business Service Manager for the Neighbourhood Environment Team, that in effect had reduced to three the number of officers with frontline operational responsibility to tackle anti-social behaviour. In recent weeks a further two officers had left the team due to ill health retirement and redeployment to another post within the Council. One of those vacancies had been temporarily filled by an agency worker and the recruitment exercise had now begun to fill the post/s.

Officers were mindful that summer and early autumn could be one of the Team’s busiest periods and there was a need to have a presence in many areas suffering from anti-social behaviour across the Borough. The existing two officers were unable to provide the level of front line service needed while also looking at longer term strategic solutions and projects to address anti-social behaviour arising. With that in mind officers had been looking at the potential of introducing, on a budget neutral basis, the introduction of a four person Community Safety Warden team to patrol areas, carry out interventions and liaise with relevant bodies such as the PSNI and NIHE. The existing Community Safety Team would in effect be reconfigured and enhanced to include support by the four person team of part time wardens significantly increasing the council’s ability to address low level anti-social behaviour.

Way Forward

It was proposed that:

 At the current point in time a recruitment process be progressed to fill only one of the two vacant Community Safety Officer posts.  The filling of the second vacant post was delayed, holding consequent salary savings in reserve.  The services of four part-time Community Safety Wardens be deployed through Grafton as soon as possible to meet the identified need for additional support over the summer/autumn period until 31st October 2016. The cost of the service would be £18,103.68 and where possible that would be met through the securing of external funding, or if that was not successful from the salary held in reserve from the vacant third Community Safety Officer post.  The pattern of deployment specified for the Community Safety Warden posts would be planned to provide a presence in the community at days and hours

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when most needed, thereby maximising efficiency and effectiveness of service delivery.  Officers had agreed with Head of Community and Culture that her staff would progress a bid for PCSP funding to support the Community Safety Warden service. If successful then it would be proposed to continue with the appointment of the third Community Safety Officer, on a temporary contract and then start to prepare a bid for funding either to the PCSP and/or PEACE IV for a longer term Community Safety Warden service in 2017/18 and 2018/19.  Ongoing configuration of the Community Safety Team would be considered in due course, depending upon the outcome of the external funding bid(s).

The above proposal would help ensure that additional frontline resources be made available this summer and autumn to help address anti-social behaviour occurring in the Borough, at no extra cost to the Council. It also offered potential for such benefits to be maintained over a longer term period, through external funding.

RECOMMENDED that the proposal detailed above be approved.

Councillor Martin praised officers for the report. He noted that anti-social behaviour affected a small amount of people but Council had a responsibility to meet those needs. Summer was a busy time and each part time staff member would be working 30 hours per week, on days and at times when most issues of concern arose.

AGREED TO RECOMMEND, on the proposal of Councillor Muir, seconded by Councillor Martin, that the recommendation be adopted.

8. PROPOSED STREET NAMING (FILE 91200)

PREVIOUSLY CIRCULATED:- Report from the Director of Environment detailing that Killaire Wood was a large development comprising of 106 dwellings currently under construction on lands at Old Belfast Road, Bangor for Oaklee Housing Association. The developer had suggested Killaire Wood Court, Killaire Wood Lane, Killaire Wood Mews and Killaire Wood Square due to the new development being adjacent to and in the general neighbourhood known as Killaire Wood.

RECOMMENDED that the the new names of Killaire Wood Court, Killaire Wood

Lane, Killaire Wood Mews and Killaire Mews Square be adopted.

Lynn Hall was a large development comprising of 183 dwellings currently under construction on lands at 182-188a Rathgael Road, Bangor. The developer had suggested Lynn Hall Gardens, Lynn Hall Lane, Lynn Hall Park and Lynn Hall Place, due to research that William Henry Lynn, an architect, had a link with remodelling Clandeboye House for Lord Dufferin and possible other works and it was from here that the name Lynn Hall was derived.

RECOMMENDED that the new names of Lynn Hall Gardens, Lynn Hall Lane, Lynn

Hall Park and Lynn Hall Place be adopted.

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Rivenwood was a large development comprising of over 1000 dwellings currently planned for construction on lands at Movilla Road for Fraser Homes. The first phase (Phase 1A) would consist of 100 dwellings which would commence building in June 2016.

The developer had suggested Rivenwood due to the name “Rivenwood” being from the carpentry process of splitting wood into planks for cladding houses. The shiplap board cladding would be a distinctive feature of the development and the woodlands where the timber would be sourced would be in the area in and around Ards and North Down. The developer had also expressed the idea of the New York/New England theme regarding the naming of Avenues and Streets and to match the New England style of the architecture of the houses themselves.

The developer requested that the main service road through the middle of the development be named Rivenwood Boulevard with streets branching off to one side of the road as being First Avenue Rivenwood, Second Avenue Rivenwood, Third Avenue Rivenwood, Fourth Avenue Rivenwood, Fifth Avenue Rivenwood and Sixth Avenue Rivenwood. On the other side of the service road the streets branching off would be First Street Rivenwood, Second Street Rivenwood, Third Street Rivenwood, Fourth Street Rivenwood, Fifth Street Rivenwood, Sixth Street Rivenwood, Seventh Street Rivenwood and Eighth Street Rivenwood.

RECOMMENDED that the new names of Rivenwood Boulevard, First Avenue Rivenwood, Second Avenue Rivenwood, Third Avenue Rivenwood, Fourth Avenue Rivenwood, Fifth Avenue Rivenwood, Sixth Avenue Rivenwood, First Street Rivenwood, Second Street Rivenwood, Third Street Rivenwood, Fourth Street Rivenwood, Fifth Street Rivenwood, Sixth Street Rivenwood, Seventh Street

Rivenwood and Eighth Street Rivenwood be adopted.

AGREED TO RECOMMEND, on the proposal of Councillor Martin, seconded by Councillor Edmund, that the recommendations be adopted.

9. CONFIRMATION OF FUNDING AND SUMMARY OF ANIMAL WELFARE PERFORMANCE 2015-2016 (FILE 92013) (Appendix III)

PREVIOUSLY CIRCULATED: - Report from the Director of Environment detailing that correspondence had recently been received from the Department of Agriculture and Rural Development, confirming that the Department would continue to fund the Animal Welfare Service in 2016/17 to the amount of £990,000. It was however noted that in 2015/16 that although the original budget was set at £820,000 the Department provided £1,250,000 due to the “pressure and projected spend for this (2015 – 16) financial year”. In the end the total expenditure throughout NI for the year was £1,212,527 with the Eastern Region’s (Lisburn and Castleragh City Council and Ards and North Down Borough Council) expenditure being £188,466.

Although it was noted from the correspondence attached that additional funding may be secured there was a risk that there would be a shortfall. In this situation the additional costs would be split between the 11 Councils.

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A brief summary of the performance of the service within the Ards and North Down Borough in 2015/16 was provided below.

 The service had received 459 calls of which 21 were identified as priority 1, 57 priority 2 and 329 priority 3. A further 50 calls were referred to other agencies  87 of the cases referred to equines, 265 to dogs, 52 to cats and 39 to other species  In the year 7 animals were seized, 21 Improvement notices issued and 10 offences prosecuted.

RECOMMENDED that the Council writes to the Minister drawing attention to the potential for a funding shortfall and urges that that important service be adequately funded.

AGREED TO RECOMMEND, on the proposal of Councillor Cathcart, seconded by Councillor Cummings, that the recommendation be adopted.

10. RESULT OF COURT PROCEEDINGS (FILE 92020)

PREVIOUSLY CIRCULATED: - Report from the Director of Environment advising that at Newtownards Magistrates Court on 20th May 2016 Ms Hawthorne of 5 Audleys Way, Newtownards was convicted of her dog attacking another dog. Ms Hawthorne was fined £200, ordered to pay £181 costs, a £15 offender levy and £104 compensation.

RECOMMENDED that the report be noted.

AGREED TO RECOMMEND, on the proposal of Councillor Muir, seconded by Councillor Cathcart, that the recommendation be adopted.

11. BIG SPRING CLEAN 2016 (FILE 92017)

PREVIOUSLY CIRCULATED: - Report from the Director of Environment detailing that the Council previously agreed to support the Big Spring Clean 2016 campaign which ran during April and May 2016.

In total 24 groups from across the Ards and North Down Borough registered to undertake a litter clean-up of their local areas. The groups were supported by the Neighbourhood and Environment Team who provided equipment and organised the removal of the collected rubbish with the assistance of the Council’s Cleansing Teams.

It was estimated that almost 500 people participated and that some 440 bags of litter were removed from the targeted areas over the clean-up period. This year, in keeping with Council’s own new litter picking protocol, volunteers were encouraged to keep recyclable litter such as plastic bottles and cans separate, for recycling rather than landfilling as happened in the past.

The following groups participated:

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Name of Group Area cleaned Number Estimated participating bags collected Starbucks Café Crawfordsburn Park 10 20 St Malachys PS school grounds 25 10 Groomsport Residents Beach 10 20 St. Columba's College Portavogie beach 20 15 Glastry College Portavogie Beach 20 15 Strangford College Portavogie beach 20 15 Comber Residents Comber 10 25 Comber Guides Islandhill 50 15 McDonalds Newtownards Newtownards 10 10 Clandeboye PS School grounds 20 10 Whitehill Residents Whitehill 20 25 Lisnabreen Residents Lisnabreen 20 25 5th Bangor Guides Ballyholme Beach 20 15 St Anne’s PS Donaghadee 20 15 1st Ards Scouts Newtownards 20 20 Kircubbin Guides Beach 30 20 Castle Garden PS Londonderry Park 40 20 Greyabbey PS Beach 20 20 Londonderry PS Glen Estate 20 20 Clifton House Bangor 20 20 Friends of Portavo Portavo 5 20 West Church Bangor Bangor 40 30 Ballygowan Community Ballygowan 20 20 Association Ballywalter Community Ballywalter 15 20 Association

The Big Spring Clean was administered annually by the Keep Northern Ireland Beautiful organisation and it remained a popular campaign within the Borough.

The campaign continued to contribute towards addressing the negative visual impact of litter including, on our beaches, streets and waste ground around our villages and towns. The campaign also helped to foster community and environmental citizenship and the large number of young people participating in 2016 was particularly encouraging.

Local PR would be sought to acknowledge and thank the groups for their involvement.

The Neighbourhood Environment Team would continue to support groups carrying out clean ups throughout the year.

RECOMMENDED that the report is noted.

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AGREED TO RECOMMEND, on the proposal of Councillor Edmund, seconded by Councillor Muir, that the recommendation be adopted.

12. REDUCING UNCOLLECTED DOG WASTE THROUGH DNA REGISTRATION SEMINAR (FILE 40001/92011)

PREVIOUSLY CIRCULATED:- Report from the Director of Environment detailing that a seminar had been arranged to consider and review a Dog DNA registration scheme being run in the Borough of Barking and Dagenham, London. The one day seminar to be held in London on 30th June 2016 would look at the societal health benefits of the scheme, issues regarding legislation and how the service was delivered. This scheme had received a lot of attention over recent months and there had been a number of enquires as to whether the Council was considering introducing something similar.

The cost of the seminar was £100 per delegate plus travel costs.

RECOMMENDED that an officer from the Neighbourhood Environment Team attend the seminar following which a report on the scheme and the potential for it to be developed and delivered in Ards and North Down be brought back to the Council for consideration.

AGREED TO RECOMMEND, on the proposal of Councillor Boyle, seconded by Councillor Edmund, that the recommendation be adopted.

13. COMMERCIAL VACANT RATING PARTNERSHIP WORKING WITH BUILDING CONTROL (FILE 91000)

PREVIOUSLY CIRCULATED:- Report from the Director of Environment detailing that during the fourth quarter of the 2015/2016 year, the Building Control service carried out a partnership exercise with the Land and Property Service to improve the accuracy of the information held on commercial premises which were paying the reduced Vacant Rating rate.

This exercise was based on information held and obtained through the day to day Building Regulatory functions carried out by the Council’s Building Control service and further site inspections.

Although the exercise involved a substantial commitment given the current workload, the outcome was likely to be of substantial benefit to the Council, with an additional £29,322.54, being billed by LPS. The exercise would continue and further update reports would be brought back to Council in due course.

RECOMMENDED that the report be noted.

AGREED TO RECOMMEND, on the proposal of Councillor Armstrong-Cotter, seconded by Councillor Cummings, that the recommendation be adopted.

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14. NOTICE OF MOTION

14.1 Notice of Motion Submitted by Councillor Thompson

Proposed by Councillor Thompson seconded by Councillor Edmund

“That the Council Officers bring back a report, with costs, for the reinstatement of the installation of temporary toilets at the Millisle Beach Lagoon, during the summer months of June, July and August.”

Councillor Thompson started by stating that he wished to add to his Notice of Motion, “and that pending a report for future arrangements, the mobile toilets currently located beside the refurbished toilet block at Millisle Beach Park should be moved to provide a service at the lagoon for the remainder of this summer”.

Councillor Thompson thanked Members for the opportunity to speak at the Environmental Committee. He added that the Millisle Beach Lagoon was promoted by Council, it was a stretch of beach which had seen a large number of visitors over the previous sunny weeks. Unfortunately the nearest public toilets were located approximately 600 yards away and that situation made the area difficult for disabled people and families with young children.

In the summer months large numbers of people visited the beach, these visitors were vital to support the surrounding economy of the area and these visitors had needs which should be met by Council. The potential of the area should be promoted as a family friendly area.

A group which offered kayaking training had evaluated the area and had been impressed by the natural environment but the absence of supporting facilities had been noted. He urged Council to address this need as soon as possible.

Councillor Edmund fully supported his colleague’s Notice of Motion stating that Millisle was a busy tourist destination and Council did not want to be responsible for chasing tourists away.

Councillor Cathcart stood to say that he was also happy to support the Notice of Motion and at Ballyholme the extended hours of toilet opening had been welcomed.

Members were informed that antisocial behaviour in the area had unfortunately led to the closing of lifeguard and toilet facilities in the past.

Members were in full agreement with Councillor Thompson and in summing up he thanked his colleagues for their encouraging remarks and hoped that the matter would be addressed before the summer period continued and he looked forward to a report covering a range of options which might be suitable for the area. Good facilities were important in contributing to memorable days out.

AGREED TO RECOMMEND, on the proposal of Councillor Thompson, seconded by Councillor Edmund, that Council Officers bring back a report,

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EC.08.06.16 with costs, for the reinstatement of the installation of temporary toilets at the Millisle Beach Lagoon, during the summer months of June, July and August.

15. RESOURCE EFFICIENCY AND WASTE MANAGEMENT CONFERENCE 2016 (FILE 40001)

PREVIOUSLY CIRCULATED:- Report from the Director of Environment detailing that the Resource Efficiency and Waste Management Conference was the single most significant annual event pertaining to the Council’s statutory municipal waste management and Borough cleansing functions.

The event, scheduled to take place at the NEC in Birmingham from 13-15 September 2016, featured a wide range of seminars and lectures on current and emerging thinking in the subject areas, as well as providing an opportunity to review a wide range of relevant products and services. Officers had found attendance in the past to be well worthwhile and directly beneficial to the development and improvement of Council’s services.

Delegate access to the conference was free and the only costs associated with attendance would be flights and accommodation.

RECOMMENDED that approval be granted for two officers and the Chairman of Committee (or his nominee) to attend the 2016 Resource Efficiency and Waste Management Conference.

AGREED TO RECOMMEND on the proposal of Councillor Edmund, seconded by Alderman Henry, that the recommendation be adopted.

EXCLUSION OF PUBLIC AND PRESS

AGREED, on the proposal of Councillor Cathcart, seconded by Councillor Martin, that the public and press be excluded from the meeting for the undernoted items of business.

16. ARC21 SUPPLIES CONTRACT (FILE 72011) (Appendix IV)

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information.

17. ROUTE OPTIMISATION FOR WASTE COLLECTION SERVICES (FILE 77061)

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information.

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18. COMMERCIAL WASTE CONTROLS AT HOUSEHOLD RECYCLING CENTRES (FILE 47045)

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information.

19. UPDATE REPORT ON ANNUAL TENDERS (FILE 77001 PART 7)

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information.

20. ADDITIONAL ENVIRONMENTAL WARDENS (FILE 92018)

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information.

READMITTANCE OF PUBLIC AND PRESS

AGREED, on the proposal of Councillor Cummings, seconded by Councillor Cathcart, that the public and press be readmitted to the meeting for the undernoted items of business.

21. ANY OTHER BUSINESS

The recent good weather had led to an increase in litter at Crawfordsburn Country Park. Members wished to see staff challenge those who were breaking the law. Although this area is under the control of NIEA, the Head of Building Control, Licensing and Neighbourhood Environment agreed to be in contact with the management at the Country Park to arrange enforcement authorisation for their staff and provide training to them where necessary.

NOTED.

22. TERMINATION OF MEETING

The meeting terminated at 9.56 pm.

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ITEM 7.3.

ARDS AND NORTH DOWN BOROUGH COUNCIL

A meeting of the Regeneration and Development Committee was held in the Council Chamber, 2 Church Street, Newtownards on Thursday 9 June 2016 at 7.00pm.

PRESENT:

In the Chair: Alderman M Smith

Aldermen: Irvine McDowell

Councillors: Adair Menagh Cooper T Smith Cummings (7.41pm) Walker Gilmour Wilson Ferguson

In Attendance: Director of Regeneration, Development and Planning (C Mahon), Head of Regeneration (B Dorrian), Head of Economic, Development and Tourism (C McGill) and Democratic Services Officer (P Foster)

CHAIRMAN’S WELCOME

The Chairman (Alderman M Smith) took the opportunity to welcome Alderman Irvine and Councillor Wilson to the Committee.

NOTED.

1. APOLOGIES

Apologies were received from Councillor McClean.

Apologies for lateness were received from Councillor Cummings.

2. DECLARATIONS OF INTEREST

The Chairman asked for any declarations of interest.

None were made.

NOTED.

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3. MINUTES OF MEETING OF DONAGHADEE TOWN STEERING GROUP DATED 18 MAY 2016

PREVIOUSLY CIRCULATED:- Copy of the above minutes.

Councillor Walker proposed, seconded by Councillor T Smith that the minutes be adopted.

Councillor Walker commented that he had been Chair of the Steering Group for the past year and referred to the minutes and Item 3 – Old Gunpowder Store, Donaghadee Motte and welcomed the proposals for this. He added that generations of his family had resided in Donaghadee and he was excited about the plans for the Motte which he felt would prove beneficial for the town and promote it as the Gateway to the Peninsula.

AGREED TO RECOMMEND, on the proposal of Councillor Walker, seconded by Councillor T Smith, that the minutes be adopted.

4. SOMME CENTENARY WORKING GROUP MINUTES - FILE REF: 160064 (Appendix I)

PREVIOUSLY CIRCULATED:- Report dated 19 May 2016 from the Director of Regeneration, Development and Planning stating that a meeting of the Battle of the Somme Centenary Working Group had been held in the SIGNAL Centre, Bangor on Friday 13 May 2016. The minutes of the working group were attached as Appendix 1.

The first Council run event was held in the North Down Museum on the evening of 19 May 2016 with the launch of the Somme Exhibition titled ‘One Man’s Road to the Somme’. The resource boxes containing the poppies and information packs were to be distributed week commencing 23 May 2016 and collected again week commencing 20 June. (See Appendix 2, Items 1 & 2).

The Somme Centenary Joint Events Planner was attached as Appendix 2 and featured all the other activities planned.

RECOMMENDED Council notes the minutes of the Somme Centenary Working Group on 13 May 2016 and the Events Planner.

Councillor Ferguson proposed, seconded by Councillor Cooper that the recommendation be adopted.

Councillor Ferguson acknowledged the Working Group’s hard work over the past few months in the lead up to the Somme commemorative events, adding that it had worked well and she looked forward to attending the up and coming events.

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Echoing those comments Alderman Irvine noted the planned Somme Vigil at Helen’s Tower and asked how it was proposed to manage the request that no large crowds would attend.

The Director of Regeneration, Development and Planning advised members that within the past two hours she had received an email from Kingsley Donaldson advising that the Vigil would be held at the Somme Museum rather than Helen’s Tower. She indicated that this would be considered by the Somme Centenary Working Group at its scheduled meeting the following day. Continuing she stated that the Council would support the event via the provision of a Public Address (PA) system, seating, and financially support the organisers in the provision of catering, list of invitees and elected members. Continuing she also indicated that a list of invitees would be forwarded to Democratic Services by the organiser the following day for invitations to be issued. It was now hoped members of the public would be able to join in the event and relocating it to the Somme Museum would prevent any potential logistical issues which may have occurred holding the event at Helen’s Tower.

AGREED TO RECOMMEND, on the proposal of Councillor Ferguson, seconded by Councillor Cooper, that the recommendation be adopted.

5. QUAY MARINAS FOURTH QUARTERLY –JANUARY TO MARCH 2016 END OF YEAR REPORT 2015-16 – FILE REF: 141671 (Appendix II)

PREVIOUSLY CIRCULATED:- Report dated 6 May 2016 from the Director of Regeneration, Development and Planning stating that Quay Marinas operated Bangor Marina on behalf of Council. As part of the agreement Quay Marinas provided a quarterly and annual report which was presented to Committee as received.

Attached was the fourth quarter report for quarter four and year-end report for 2015/16. The report covered the entire range of activities that had been undertaken in the Marina.

RECOMMENDED that this report is noted.

Alderman Irvine proposed, seconded by Councillor Gilmour that the recommendation be adopted.

Alderman Irvine referred to the recent good weather which had seen a dramatic increase in the number of young people congregating at various venues throughout the Borough. He asked if Quay Marina staff would be able to liaise with Council enforcement staff.

The Head of Economic, Development and Tourism confirmed a three-way link was in place between Quay Marina staff, the PSNI and Bregenz House staff. Continuing she advised members that the pier in Bangor had recently been closed at 11.00pm to prevent further anti-social behaviour at that location.

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Councillor Walker noted that the report had been written in retrospect and asked if any future plans had been made for the Marina.

The Director of Regeneration, Development and Planning indicated that Quay Marinas planned to make a presentation to the September meeting of the Committee in respect of its plans for the future.

AGREED TO RECOMMEND, on the proposal of Alderman Irvine, seconded by Councillor Gilmour, that the recommendation be adopted.

6. THE PRINCE’S TRUST DEVELOPMENT AWARDS – FILE REF: 500536

PREVIOUSLY CIRCULATED:- Report dated 19 May 2016 from the Director of Regeneration, Development and Planning stating that in December 2015/16 Ards and North Down Borough Council awarded The Prince’s Trust £3,000 to provide Development Awards to unemployed young people aged 16-25. The Trust promoted the Development Awards within the Ards and North Down Council area, including engagement with Community Support organisations and key stakeholders.

The key headlines were as follows:

 14 young people aged 16 – 25 were supported with a Development Award between December 2015 and March 2016.

 Examples of Awards included: Construction Skills Register Card and Hair and Beauty course fees.

The Prince’s Trust helped over 5,000 disadvantaged young people aged 13-30 to realise their potential and transform their lives every year in Northern Ireland. Last year, 78% of the young people on the Prince’s Trust programmes achieved a positive outcome – progressing into employment, training or education.

The Trust worked exclusively with disadvantaged and marginalised young people who experienced multiple barriers to moving into education, training or employment, including young people who were:

 Unemployed  In or leaving care.  Underachieving in school or who are at risk of exclusion.  Offenders and ex-offenders

Those programmes gave young people the practical and financial support needed to stabilise their lives.

Those unique programmes were in line with the aims and objectives of the Economic Development transferring functions and would assist Ards and North Down Borough Council to deliver against those targets as set out in its Unit Service Plan.

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Proposal:

For the period 2016/17, The Prince’s Trust had approached Ards and North Down Borough Council and made a request to continue this partnership and provide more unemployed young people with access to education, training and employment opportunities in the Borough.

The Prince’s Trust Development Award scheme was a unique scheme exclusively provided by The Trust in Northern Ireland, supporting disadvantaged young people to overcome significant barriers within a short space of time. The Prince’s Trust was a unique provider of this scheme.

Development Awards were small cash grants which aimed to remove financial barriers that prevented young people entering education, employment or training. Factors such as travel costs or college fees could be significant barriers preventing young people from taking up education and employment opportunities. To be eligible young people should be aged 16-25 and unemployed.

In return for an investment of £5,000 for 2016/17 from the Council, The Prince’s Trust would target Development Awards at unemployed or at risk young people aged 16 -25 who lived within the Borough.

The aim would be to help over 90% of young people who received a Development Award to achieve a positive outcome, progressing into education, training or employment.

The Development Awards programme would support 20 unemployed young people in Ards and North Down Borough Council area with small grants averaging £200 with a maximum up to £500 to help fund course and professional fees, equipment needed for a qualification or job, interview clothes, short-term childcare or travel costs essential to help young people develop their skills and qualifications and enhance their ability to gain employment.

Budget Programme 2016/17

Development Awards £5,000 (to be met from existing budgets)

Outputs expected:

Outputs 20 Development Awards Outcomes 90% + progress to Education, Training or Employment

Timeline:

June 2016 to March 2017

RECOMMENDED that the Council supports the allocation of 20 Development Awards and a cost of up to £5,000 during the financial year 2016/17 which would be met from existing budgets.

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Councillor T Smith proposed, seconded by Alderman McDowell that the recommendation be adopted.

Commenting that the Prince’s Trust was a brilliant organisation, Councillor Walker asked how it had been decided that 20 young people would benefit from the grants and how it had been calculated that 90% were expected to progress to education, training or employment.

In response the Head of Economic, Development and Tourism advised that the figure of 20 young people had been calculated based upon the overall average of last year’s figures, however she indicated there would be some flexibility with that number. Continuing she also indicated that the 90% figure would also be flexible as it had similarly been based upon the number of progressions made last year.

AGREED TO RECOMMEND, on the proposal of Councillor T Smith, seconded by Alderman McDowell, that the recommendation be adopted.

7. COASTAL MASTERPLAN FEASIBILITY STUDY – MOURNE COASTAL ROUTE – FILE REF: TD/02/17 (Appendix III)

PREVIOUSLY CIRCULATED:- Report dated 19 May 2016 from the Director of Regeneration, Development and Planning stating that in 2014, Tourism Northern Ireland (TNI) approached ten local authorities regarding a partnership approach to the delivery of a Coastal Masterplan. It was recognised that both the Causeway Coastal Route and Mourne Coastal Routes had benefited from investment in visitor infrastructure and physical improvements in the last five years. Those works initially commenced and evolved from pre-development work completed by Scott Wilson 2010 and Colin Buchanan 2008 and now had a recognised look and feel/ branding at their sites. The Coastal Masterplan terms of reference was developed to deliver a report similar in nature but to be more focused on creative and innovative design, to provide differentiation and stand-out from other coastal experiences. The key aim of this pre-development work within the Masterplan was to identify and provide development plans for new and existing visitor sites/attractions/view-points and provide the outline building blocks for potential future capital works.

In addition to the above, aspirational strategic tourism projects along both driving routes were to be identified and referenced. The report was to also look at the softer side of infrastructure development by scoping out tourism cluster opportunities from the existing and/or new potential sites. TNI’s intention was to use the output as a bidding document for its potential capital funding scheme, once it was released in 2016/17.

As previously reported and approved by Council in April 2015, the Tourism unit had been working in partnership with Tourism Northern Ireland to deliver the completion of the above study. AECOM consultancy was appointed by Tourism NI in April 2015. The partners included: Ards and North Down Borough Council, Newry Mourne and Down District Council (Mourne Coastal Route), Causeway Coast and Glens District Council and Antrim and Newtownabbey Borough Council (Causeway Coastal Route). Due to the number of partners involved, and the complexity of the variation of the identified sites across the entire coastal geography, the delivery of the final

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RDC.09.06.16 report had taken longer than anticipated. Two reports had been completed: Mourne Coastal Route Masterplan and Causeway Coastal Route Masterplan. The attached report was relevant to the Mourne Coastal Route (MCR) only. (Appendix 1).

Background

As part of the feasibility study, the Council approved a proposed list of tactical projects in May 2015, which would form the basis of AECOM’s scoping study. The nominated members were further invited to attend a workshop, along with a number of officers from the Council, to discuss the initial proposals. The aim of the report was to identify a series of projects with the most potential to attract additional visitors to the Borough.

Summary

It was recognised at the start of the working process that the feasibility study would focus on prioritising the tactical sites, as per the agreed list, but take cognisance of the strategic tourism context and other strategic tourism projects.

Strategic sites

The report had recommended that the following three strategic projects were considered with relevant partners, at the appropriate time juncture:

Exploris – the development of the surrounding parkland area. It was recognised that during the study the Council was actively engaged in a partnership approach and that until such times as that was finalised, the optimum time to engage on the development opportunities of this site was to be determined.

Public art – the development of a proposal to run an international competition to secure a visitor generating large scale piece of public art located on the Ards Peninsula for example the Angel of the North calibre. The report had presented a number of examples where such development had created a reason to visit and therefore increased visitor numbers to that region.

Strangford Lough – consideration of a loop from the Mourne Coastal Route (MCR) to the inside of Strangford Lough. This loop had been considered previously under the development of the MCR, but at that time did not present a route with clearly defined tourism product for example the route across the peninsula. However, since the MCR concept stage, further tourism product had developed within the peninsula and that now may present a more viable option

Tactical sites

The final report had identified two clusters within the Ards and North Down Borough area: the Bangor cluster and the Ards Peninsula cluster. Within each of those clusters AECOM had identified priority sites based on a matrix of benefits and risks. The benefits included: tourism benefits relevant to clustering (how the site would integrate with other tourism experiences), environmental benefits (how the site would improve the built and natural heritage, along with access for users). Risks included:

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RDC.09.06.16 consideration of environmental or planning designation, previous planning history, impact on local development plans and land ownership.

The following sites had been identified within the report as the priority sites (see Appendix 1 for full detail) for example those that should be taken forward for concept designs including more detailed cost estimates.

 Bangor Pickie Fun Park – the extension of the narrow gauge railway  Luke’s Point and Banks Lane – site development  Donaghadee the Commons – site development  Cloughey – site development with the inclusion of the development of the Pavilion building  Ballyhalbert – site development

The report further recommended that a project to deliver a series of small scale infrastructure enhancements for example foot showers at appropriate beach sites along the coast was worthy of consideration for the securement of funding and delivery.

The report may form the basis of content for Council applications to relevant funding programmes, specifically the Rural Programme and potentially the DAERA Rural Tourism Scheme. If any funding application was successful and match funding was secured, further scoping studies, design concepts and cost estimates would need to be produced to deliver any or some of the above.

RECOMMENDED that Council notes the report and approves the use of the Mourne Coastal Route Coastal Masterplan to help inform strategy and planning going forward.

Councillor Adair proposed, seconded by Alderman Irvine, that the recommendation be adopted.

Councillor Adair offered his congratulations to Alderman Smith on her appointment as Chairman, adding that he was looking forward to assisting her as Vice- Chair during the forthcoming year. Continuing, he welcomed the Masterplan and was delighted to note that many of the proposals made following the first draft had been included within the final document. He noted that it contained many exciting proposals for the entire Borough and would remain a live working document. Of particular note were the plans for Millisle and Ballyhalbert which, in his opinion, was the forgotten village of the Peninsula. He also looked forward to the plans to be put forward for the land adjacent to Exploris, commenting that overall the Masterplan would promote the Ards Peninsula as a tourist destination. He asked when it was hoped to apply for the various elements of funding.

In response the Head of Economic, Development and Tourism stated that it was hoped the Masterplan would inform future planning and feed into the Integrated Strategy which would run in parallel with DERA. Continuing she added that ideas would be worked up for a variety of projects and consideration also given to a revised tourism scheme in October 2016.

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At this stage the Director of Regeneration, Development and Planning advised members that applications for funding would not be made for all projects.

Councillor Menagh asked if Portaferry was included in the Masterplan.

The Head of Economic, Development and Tourism confirmed that it was.

Councillor Menagh welcomed this particularly as Exploris was scheduled to re-open shortly.

The Chairman noted references made to Landmark Sculptures in the Masterplan and asked if consideration had been given to those in the Borough.

In response the Head of Economic, Development and Tourism indicated that consideration would be given to Landmark Sculptures with a maritime theme. However, it was noted those plans were very much still at the drawing board stage and further reports would be presented to the Committee in due course.

AGREED TO RECOMMEND, on the proposal of Councillor Adair, seconded by Alderman Irvine, that the recommendation be adopted.

8. REVITALISATION UPDATE – FILE REF: 141858

PREVIOUSLY CIRCULATED:- Report from the Director of Regeneration, Development and Planning stating that as members would be aware normally following the completion of public realm schemes, the Department for Social Development, now the Department for Communities (DFC), provided an allocation of funding for revitalisation projects. Those schemes covered areas such as shop frontage refurbishment, marketing activity and actions to enhance footfall into town centres and improve the visitor experience.

Over the last number of months’ revitalisation working groups had been set up for all five towns with 50% elected members and 50% trader representatives working in partnership.

The revitalisation working group for each town had actively been involved in developing a prioritised action plan for the town which had then been approved by appropriate Town Steering Group. The action plan, along with an application process for DFC funding, was completed with funding having been secured of £400,000 for the four towns (£100,000 per town). This enabled the first priorities of each action plan to be delivered on the requirement that it was fully committed and spent by 31 March 2016, as per the letter of offer. Newtownards had not been included in round one as the works were not substantially completed.

The following was an overview of the action plan priorities for each town. This gave a flavour of what had been funded in general, as well as some town specific items:

 Each town had embarked on a shop frontage improvement scheme to enhance the façade of existing premises within the public realm footprint.

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 Each town had been actively engaged through the revitalisation groups in developing a town brand that reflected the individual characteristics and attributes of each town within a suite of brands that collectively would give the Borough composite brand strength.  Each town had been developing events to create footfall and promote the towns as ‘open for business’, this included marketing activity around each event and some branded material, with more to follow when the new brands were available.  Towns had also been availing of training for retailers in social media, window dressing and merchandising.  There were also a number of bespoke items for each town (Donaghadee outdoor gym equipment, Holywood archways for lanes, Comber fingerpost signage).

The action plan for Newtownards was currently being developed and would be submitted to the Town Steering Group and DFC as soon as possible.

The Council had now received Letters of Offer from DFC for further funding for the four towns that commenced the scheme in the last financial year and one now for Newtownards. All works were to be completed by 31 March 2017.

The following table showed the funding that had been secured:

Round 1 Council Round 2 Council Total DSD Grant DFC Grant Donaghadee £100,000 £5,000 £70,000 £7,000 £182,000 Holywood £100,000 £6,659 £70,000 £7,000 £183,659 Comber £100,000 £5,000 £50,000 £5,000 £160,000 Bangor £100,000 £10,874 £150,000 £15,000 £275,874 Newtownards £300,000 £30,000 £330,000 Total £1,131,533

Although Bangor was the largest town the funding offered by DFC was not as large as that for Newtownards. The reason for this was that DSD had already funded a substantial revitalisation scheme in Bangor previously.

A final report on the work that had been done in all five towns would be presented at the end of the schemes.

RECOMMENDED that the Committee notes the above.

Councillor Gilmour proposed, seconded by Alderman Irvine, that the recommendation be adopted.

Alderman Irvine expressed his delight with the progress which had been made to date particularly in Bangor town centre. Continuing he referred to the cleaning of the new footpaths and asked if a separate budget had been set aside for this.

The Head of Regeneration confirmed that all of the new footpaths installed as part of the recent public realm works would require regular cleaning and as such the Works 10

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Section of the Council would secure a tender for the cleaning of the footpaths twice a year. He also acknowledged that some areas would require more frequent cleaning and that would be appropriately addressed.

The Chairman commented that she was aware the matter had been discussed by the Environment Committee which had been advised that some good news may be forthcoming in respect of this matter. She noted that members had received many complaints in respect of the cleanliness of the new footpaths throughout the Borough.

Councillor T Smith suggested that as Donaghadee would be hosting the Twelfth celebrations this year that the Council ensured the footpaths were cleaned for this event which would bring substantial visitors to the town.

At this stage Councillor Menagh noted that Conway Square, Newtownards had been left in a bad state following the Continental Market which had been held there. He stated that it was embarrassing and suggested that a bond had not been put on the new paving works hence the staining to it.

The Chairman indicated that the member’s concerns would be passed on to the relevant Council directorate.

The Director of Regeneration, Development and Planning committed to following up the issue and informing the member of the outcome.

AGREED TO RECOMMEND, on the proposal of Councillor Gilmour, seconded by Alderman Irvine, that the recommendation be adopted.

EXCLUSION OF PUBLIC/PRESS

AGREED, on the proposal of Councillor T Smith, seconded by Councillor Gilmour, that the public and press be excluded from the meeting for the undernoted items of confidential business.

9. TOURISM EVENTS PROGRAMME 2015 – FINAL END OF SEASON REPORT – FILE REF: 160047 (Appendix IV)

*** IN CONFIDENCE ***

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

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10. PICKIE FUN PARK QUARTER 4 AND ANNUAL REVIEW 2015-16 – FILE REF: 171006

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

11. BUSINESS CASE FOR CREATION OF NEW POST OF ADMINISTRATIVE OFFICER – RURAL DEVELOPMENT – FILE REF: 160108(Appendix V)

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

12. EXPLORIS

*** NOT FOR PUBLICATION ***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

RE-ADMITTANCE OF PUBLIC/PRESS

AGREED, on the proposal of Councillor T Smith, seconded by Councillor Glimour, that the public and press be re-admitted to the meeting.

13. TERMINATION OF MEETING

The meeting terminated at 7.45 pm.

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ITEM 7.4

ARDS AND NORTH DOWN BOROUGH COUNCIL

A meeting of the Corporate Services Committee was held in the Council Chamber, 2 Church Street, Newtownards on Tuesday 14 June 2016 at 7.00pm.

PRESENT:

In the Chair: Alderman Carson

Aldermen: Gibson Graham (7.10pm) Keery McDowell

Councillors: Barry Muir (7.07pm) Brooks Smart Gilmour T Smith Kennedy

Also in Councillor Boyle Attendance:

Officers: Director of Organisational Development and Administration (Wendy Monson), Interim Director of Finance and Performance (John Pentland), Head of Human Resources (Rosemary McCullough), Head of Administration (Amanda Martin), Head of Performance and Projects (Andrew Scott), Democratic Services Officer (Jennifer Glasgow)

APPOINTMENT OF CHAIRMAN

In the absence of the Chairman and Vice-Chairman from whom apologies had been received it was

AGREED that Alderman Carson chairs the meeting.

1. APOLOGIES

Apologies for inability to attend were received from the Chairman (Councillor McIlveen) and the Vice-Chairman (Councillor Chambers). Apologies for lateness were received from Alderman Graham and Councillor Muir.

2. DECLARATIONS OF INTEREST

The Chairman asked for any declarations of interest.

None were declared.

NOTED. CS.14.06.16

3. BUDGETARY CONTROL REPORT – APRIL 2016 (FILE FIN 45)

PREVIOUSLY CIRCULATED:- Report dated 3 June 2016 from the Interim Director of Finance and Performance advising that the report covered the period 1 April 2016 to 30 April 2016 and the Revenue Budgetary Control Report by Directorate was set out on page 2. The Net Cost of Services as recorded at the end of April was £2,491,845 compared with a budget of £2,562,290 giving an under spend to date of £70,445 (2.7%).

A Budgetary Control Report by Income and Expenditure by Directorate was shown which analysed the overall variance (£70,445) by expenditure and income.

Expenditure – total Council expenditure for April 2016 was £32,250 (1%) less than budget mainly due to a number of small favourable payroll related variances, in respect of vacant posts.

Income – total Council income for April 2016 was £38,195 (4%) better than budget. That was mainly due to Planning income (£17k), Waste and Cleansing Services income (£15k – mainly trade waste income) and Assets and Property Services income (£10k – mainly wind turbine income) all being better than budget for the month.

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BUDGETARY CONTROL REPORT By Directorate and Service

Period 1 - April 2016

Note Year to Date Year to Date Variance Annual Variance Actual Budget Budget £ £ £ £ %

Community & Wellbeing

100 Community & Wellbeing HQ 8,748 11,600 (2,852) 146,200 24.6 110 Environmental Health 143,923 147,600 (3,677) 1,425,000 2.5 120 Community and Culture 110,439 113,300 (2,861) 1,762,300 2.5 130 Leisure and Amenities 299,379 302,500 (3,121) 5,249,100 1.0

Totals 562,489 575,000 (12,511) 8,582,600 2.2

Environment

200 Environment HQ 12,697 12,000 697 150,400 5.8 210 Waste and Cleansing Services 765,261 774,100 (8,839) 12,967,100 1.1 220 Assets and Property Services 291,452 302,800 (11,348) 4,610,600 3.7 230 Building Control, Licensing & Neighbour (41,580) (33,800) (7,780) 172,700 (23.0)

Totals 1,027,830 1,055,100 (27,270) 17,900,800 2.6

Regen, Development & Planning

300 Regen, Dev & Planning HQ 11,928 11,700 228 144,000 1.9 310 Regeneration 55,912 52,300 3,612 931,500 6.9 320 Econ Dev & Tourism 152,142 158,240 (6,098) 2,853,800 3.9 330 Planning 10,044 33,300 (23,256) 576,300 69.8

Totals 230,026 255,540 (25,514) 4,505,600 10.0

Finance & Performance

400 Finance & Performance HQ 13,176 9,200 3,976 111,300 43.2 410 Internal Audit 3,671 6,500 (2,829) 79,400 43.5 420 Finance 158,375 158,400 (25) 1,381,600 0.0 430 Performance & Projects 209,453 211,600 (2,147) 1,867,100 1.0

Totals 384,675 385,700 (1,025) 3,439,400 0.3

Org Development & Administration

500 OD & Admin HQ 10,062 10,100 (38) 148,700 0.4 510 HR & OD 50,863 50,900 (37) 710,800 0.1 520 Administration & Customer Svcs 175,302 176,900 (1,598) 3,357,100 0.9

Totals 236,227 237,900 (1,673) 4,216,600 0.7

Chief Executive

600 Chief Executive 17,303 18,600 (1,297) 225,600 7.0 610 Community Planning 9,527 9,600 (73) 178,700 0.8 620 Corporate Communications 23,769 24,850 (1,081) 449,700 4.4

Totals 50,598 53,050 (2,452) 854,000 4.6

NET COST OF SERVICES 2,491,845 2,562,290 (70,445) 39,499,000 2.7

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BUDGETARY CONTROL REPORT By Income and Expenditure

Period 1 - April 2016

Expenditure Income Note Actual Budget Variance Actual Budget Variance £ £ £

Community & Wellbeing

100 Community & Wellbeing HQ 8,748 11,600 (2,852) - - - 110 Environmental Health 145,083 149,000 (3,917) (1,160) (1,400) 240 120 Community and Culture 118,926 126,700 (7,774) (8,487) (13,400) 4,913 130 Leisure and Amenities 506,434 515,100 (8,666) (207,055) (212,600) 5,545

Totals 779,192 802,400 (23,208) (216,702) (227,400) 10,698

Environment

200 Environment HQ 12,697 12,000 697 - - - 210 Waste and Cleansing Services 1,083,206 1,076,900 6,306 (317,944) (302,800) (15,144) 220 Assets and Property Services 321,651 322,700 (1,049) (30,200) (19,900) (10,300) 230 Building Control, Licensing & Neighbour 137,050 139,700 (2,650) (178,630) (173,500) (5,130) ------Totals 1,554,604 1,551,300 3,304 (526,774) (496,200) (30,574)

Regen, Development & Planning

300 Regen, Dev & Planning HQ 11,928 11,700 228 - - - 310 Regeneration 57,391 54,300 3,091 (1,479) (2,000) 521 320 Econ Dev & Tourism 177,826 182,740 (4,914) (25,684) (24,500) (1,184) 330 Planning 107,785 113,700 (5,915) (97,740) (80,400) (17,340)

Totals 354,929 362,440 (7,511) (124,904) (106,900) (18,004)

Finance & Performance

400 Finance & Performance HQ 13,176 9,200 3,976 - - - 410 Internal Audit 3,671 6,500 (2,829) - - - 420 Finance 158,385 158,400 (15) (10) - (10) 430 Performance & Projects 209,453 211,600 (2,147) - - -

Totals 384,685 385,700 (1,015) (10) - (10)

Org Development & Administration

500 OD & Admin HQ 10,062 10,100 (38) - - - 510 HR & OD 50,863 50,900 (37) - - - 520 Administration & Customer Svcs 195,107 196,400 (1,293) (19,805) (19,500) (305)

Totals 256,032 257,400 (1,368) (19,805) (19,500) (305)

Chief Executive

600 Chief Executive 17,303 18,600 (1,297) - - - 610 Community Planning 9,527 9,600 (73) - - - 620 Corporate Communications 23,769 24,850 (1,081) - - -

Totals 50,598 53,050 (2,452) - - -

NET COST OF SERVICES 3,380,040 3,412,290 (32,250) (888,195) (850,000) (38,195)

RECOMMENDED that the Committee notes this report.

The Interim Director of Finance and Performance spoke the report, explaining its contents to Members.

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Councillor Barry referred to the income in respect of the wind turbine and questioned the variance. In response the Director explained that the income budgeted had been £19,900 however the actual income figure was £30,200. That was primarily due to the unexpected stronger winds.

(Councillor Muir entered the meeting 7.07pm)

Councillor Brooks asked if the outlook was favourable. In response the Director stated that was hard to say at such an early stage.

AGREED TO RECOMMEND on the proposal of Alderman McDowell, seconded by Councillor Barry that the recommendation be adopted.

4. PARTICIPATORY BUDGETING (Appendices I – II)

PREVIOUSLY CIRCULATED:- Report from the Head of Performance and Projects attaching corresponding appendices. The report detailed in April 2015, Council agreed a Notice of Motion to task officers with the development of a report on Participatory Budgeting, the provision of which was delayed due to an administrative issue. A number of sources were used in the production of the report and officers from a range of functions were consulted. A list of external sources was attached to the report.

What is Participatory Budgeting?

Participatory Budgeting (PB) was the term used for approaches which sought to engage local people in making decisions on priorities, services and budgets for a defined public budget in their local area. It could be implemented on a formal, regular basis, for example, using neighbourhood forums which develop proposals for budget allocations and projects. Alternatively, it could be more informal, for example, holding a local event open to the wider public to make decisions about funding.

The process was first developed in Brazil in 1989, it was reported that there were now over 1,500 participatory budgets around the world. Most of those were at city level, though PB had also been used for counties, states, local councils, housing authorities, schools, universities and other public agencies.

Though each experience was different, most follow a similar basic process: residents identify spending ideas, volunteers develop proposals based on these ideas, residents vote on proposals, and the public body implements the top projects.

Stated Advantages

 Improves decision making through consideration of a wide range of perspectives  Increases support from local participants as they feel valued and listened to  Increases transparency on budget decisions leading to greater trust and mutual respect  Participants can acquire a deeper understanding of the work of the local authority

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 The wider community are more informed about what is happening in their area and how they can get involved  Builds community cohesion – more of a community decision than an individual decision

Stated Disadvantages

 It can be time consuming as many people are involved in decision making and consequently the process slows down  There is a risk of groups dominating the proceedings and/or inability to engage ‘hard to reach’ groups meaning contributors may not be representative of the community as a whole  Participation of the very poor and of the young is highlighted as a challenge  Evidence suggests groups are less likely to participate once their demands have been met and that slow progress can frustrate participants  Groups or individuals may only pursue vested interests rather than common good  There is a risk of disconnect between community/corporate priorities and funding if these use separate processes  There is limited evidence of quantifiable outcomes

Lessons Learnt from previous PB projects

1. Public understanding needs to be developed and good information provided 2. A conflict resolution process must be in place and rules must be clear from the outset 3. Participation of residents from more remote areas and young people are difficult to achieve 4. A high level of technical input is required 5. There is a need to allow extensive time for decision making

Participatory Budgeting in Ards and North Down Borough Council

There were a number of examples of where some form of participatory budgeting was already in use. For example, in Policing and Community Safety and Neighbourhood Renewal, these two Partnerships work with communities/independent members and statutory agencies to collectively identify local priorities and projects, align budgets to the priorities/projects, design and agree application forms and criteria and collectively assess grant applications and monitor approved projects.

Rural Development and Peace IV would also operate on a similar partnership model with community/voluntary, statutory agencies and Councillors involved in setting priorities, budgets, application processing and monitoring.

In terms of the Arts, an Arts Advisory Panel, comprising of Councillors and artists, had been established to assist and advise officers in programming/events. The panel also had a role in assessing and approving applications up to the value of £250. A similar approach was ongoing in Leisure via the Sports Advisory Panel.

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The Council’s Community Service team recently worked in partnership with the 3 local Networks to design how the Council Community Development Services were delivered. That level of partnership working had been recognised as a unique process by “Community Places” which had been involved in advising Councils in their Community Planning approaches.

In other parts of the UK, there were also some examples of communities being given some responsibility for budgetary allocation as an outcome of the Community Planning process.

The first Community Plan for the Ards and North Down area was due to be published by March 2017. To help formulate the contents of the plan an extensive community engagement process would be undertaken which, together with other data based evidence, would be used to determine the priority issues for the first Community Plan.

The engagement process which would be undertaken may determine the level of interest from the public in participatory budgeting. It could also be used to identify the issues where responsibility for assigning budget could be delegated to the Ards and North Down community or where further engagement on improving service delivery could be targeted.

Conclusion

Participatory Budgeting was a well-established, internationally-recognised, localised democratic mechanism that can promote collaborative working and enable devolved decision making and community empowerment. However, the approach does have challenges and limitations as outlined above, in particular the need to invest a significant amount of time in the development of governance arrangements and the establishment of the approach.

It should be noted that, through the establishment of Community Planning mechanisms, the Council has already encouraged greater community involvement in defining priorities for the area. Essentially, the Council already had a Participatory Planning approach in place, through extensive engagement on the Community Plan, Corporate Plan, Performance Improvement Plans and other activities to determine priorities and shape services.

The Council may also benefit from extending current PB activities, through the use of wider engagement models, on Community, Sports and Arts grant funding in addition to informing decisions on projects arising from Town and Village regeneration plans, though given the current transition activity it was not anticipated that that would be possible before 2017. That would involve seeking ideas from residents, fully developing proposals, voting/scoring by residents and resultant funding of the top project(s).

RECOMMENDED:

1. That the outputs from the Community Planning “Big Conversation” phase 2, planned for summer 2016, are used by the Council to:

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a. inform future priorities b. gauge if there is any public desire for participatory budgeting

The Interim Director of Finance and Performance spoke to the report. He noted there were advantages and disadvantages with the concept of participatory budgeting, with some of the disadvantages coming from the involvement of a greater number of people in the process. He noted that through researching the concept it could be seen that there were examples of participatory budgeting which the Council already undertook. He explained that the recommendation suggested that the concept be tested through the ‘Big Conversation’ initiative to ascertain if there was an appetite for it to be taken forward.

(Alderman Graham entered the meeting – 7.10pm)

(Councillor Muir withdrew from the meeting – 7.10pm)

Councillor Barry thanked the Officers for the preparation of the report which had come from a Notice of Motion which he had introduced. He felt the recommendation brought a sensible way forward.

AGREED TO RECOMMEND on the proposal of Councillor Barry, seconded by Alderman Keery that the recommendation be adopted.

5. ACTUAL PENNY PRODUCT FINALISATION 2015/16 (FIN64)

PREVIOUSLY CIRCULATED:- Report dated 6 June 2016 from the Interim Director of Finance and Performance detailing that Land and Property Services (LPS) collected district rate income in conjunction with the regional rates. That was carried out under the Rates Order 1977.

Estimated Penny Product

In order to assist district councils in setting their district rates, in December of each year, LPS provide them with an ‘Estimated Penny Product’ (EPP) for the forthcoming year. That allowed Councils to convert net expenditure into a rate in the pound. That was effectively a budgeted figure in much the same way as Councils budget their expenditure. That was provided on a non-statutory basis and was generally based on the past number of years out-turns and does not predict changes in the valuation list, unless requested by a Council.

Actual Penny Product

The Rates Order required that Councils receive the actual rates income attributable to them less deductions for:

 Allowances (granted to landlords etc)  Irrecoverables  Rating Cap  Vacancies

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 Costs of collection

That was referred to as the ‘Actual Penny Product’ (APP) and was calculated on a statutory basis. That calculation was usually initially prepared in April or May for the previous financial year and finalised in October once audited. If the APP exceeds the EPP a finalisation payment was made to Council in November. If it was less than the EPP Council would then be in ‘clawback’ and the deduction would take on the rates instalment paid in November.

As each year progresses, Council received forecast of the likely out-turn for APP finalisation based on figures 30th June, 30th September and 30th November along with the draft number at 31st March. For the 2015/16 year those forecasts were issued as follows:

Quarter Date of Issue Forecast Finalisation Payment 1 24th July £386,000 2 23rd October £528,000 3 25th December £406,000 4 (provisional) 22nd April £790,000

Although Council were still awaiting formal notification of the quarter 4 figure, the indication from LPS was that the increase between that last two quarters was as a result of a lower level of writes offs than included in the EPP calculation. That only became apparent in the last month of the financial year, which was not unusual. Officers would seek to raise that matter as the next Penny Product Working Group of Finance Officers and LPS officials, to see if there was scope to further refine the forecasting process.

Use of APP Finalisation

It was usual for both legacy Councils to receive a finalisation payment and to use this as a guide to how much of their reserves could be used to support the following year’s rate, by way of ‘balance applied’. In line with this approach Council planned to use £500k to support the 2016/17 rate. Therefore, only £290k remained available for other uses and as suggested at the April meeting of Council, one such use in 2016/17 could be to finance the additional cost of the Exploris refurbishment.

Officers had commenced the process of preparing the financial statements for the 2015/16 financial year and would report in due course how these could be prudently used as part of the Council’s Medium Term Financial planning. Consequently, Officers would caution against the use of those funds for immediate unbudgeted projects without considering the wider context.

RECOMMENDED that Council notes the report.

The Interim Director of Finance and Performance spoke the report explaining to the Committee the reasoning for the adjustment in the figures. He stated that the

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CS.14.06.16 forecast was outside the Council’s control and talks would continue with LPS to ascertain a more accurate forecast.

(Councillor Muir re-entered the meeting – 7.14pm)

AGREED TO RECOMMEND on the proposal of Councillor Barry, seconded by Councillor Smith that the recommendation be adopted.

6. ANDBC PERFORMANCE IMPROVEMENT PLAN (FILE 260501) (Appendices III – IV)

PREVIOUSLY CIRCULATED:- Report dated 14 June 2016 from the Interim Director of Finance and Performance attaching Performance Improvement Plan and Consultation Responses. The report detailed that Members would be aware that the Local Government Act (Northern Ireland) put in place a new framework to support the continuous improvement in the delivery of Council services in the context of strategic objectives and issues that were important to those who received the services.

Council was required to gather information to assess improvement in its services and to report annually on performance against indicators either set themselves or that have been set by department. Specifically, that required the publication of an annual Performance Improvement Plan (PIP).

A draft PIP was brought to Members in April 2016 which was based on:-

 Feedback from ratepayers, residents and stakeholders arising from the ‘Big Conversation’ community planning engagement project  Priorities identified in the Corporate Plan, itself based on input from Elected Members, officers and wider consultation  Output from workshops involving the Corporate Leadership Team (CLT) and Head of Service Team (HOST)  A review of draft Service Plans

The plan had now been the subject of further consultation via:-

 Press advertisement  Council website and social media  E-mail to key stakeholders including equality and community planning groups  Engagement with local Chambers of Trade  Staff Consultative Committee (SCC)

The public consultation commenced on 23 March 2016 and we asked participants if they agreed or disagreed with the four priority objectives we were including in the PIP. We received 40 responses to our public consultation 76.32% from Residents; 17.95% from Local Business; 7.69% from Community Groups; 15.38% from Statutory Partners and 5.13% from SCC. The feedback from the consultation could be found in Appendix A (Performance Improvement Plan Consultation Responses)

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CS.14.06.16 and where contact details had been given Officers would make individual responses to the comments.

Consultation closed on 27 April 2016 and the PIP had been updated to reflect feedback received through the process. A summary of the main points was attached to the report.

The Council were required by DoE to publish our PIP by 30 June 2016 and the plan would be subject to Audit by the NIAO during July and August 2016. The outcome of the Audit would be reported to Council in due course.

RECOMMENDED that approval is given to publish the Performance Improvement Plan.

The Interim Director of Finance and Performance spoke to the report detailing it was a statutory requirement for the Council to prepare, consult and publish the plan. It had undergone significant consultation and had been a substantial piece of work.

Councillor Barry asked how the consultation process had taken place. In response the Head of Performance and Projects stated that had taken place through various methods including engagement with the community, emails and letter shots. Contacts had been collated using contact lists from Community Planning and Equality Sections.

Councillor Barry referred to page 21 of the report and highlighted service quality had not been included. Furthermore he referred to page 26 of the report and highlighted that he often seen reports refer to Holywood Shared ‘Towns’ when it should read Holywood Shared ‘Town’. He also referred to such organisations as Friends of the Earth and WWI, he believed those to be useful sources and questioned why they had not been consulted with. In response the Head of Performance and Projects stated that service quality had been mentioned in the draft however it was felt the importance of that was not oversold. In terms of the consultation contacts, the Officer stated that he would speak with Community Planning Officer to ascertain how the list was defined.

AGREED TO RECOMMEND on the proposal of Councillor Barry, seconded by Councillor Gilmour that the recommendation be adopted.

7. INFORMATION, COMMUNICATION AND TECHNOLOGY POLICY (FILE 287109) (Appendix V)

PREVIOUSLY CIRCULATED:- Report dated 26 May 2016 from the Interim Director of Finance and Performance attaching policy. The report detailed that in order to protect the organisation’s ICT assets from threats whether internal or external, deliberate or accidental, the Council was required to have in place adequate governance structures for managing them.

The aim of the Policy and Operating Procedure was to promote safe and appropriate practice through establishing clear and robust acceptable use guidelines. That was

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CS.14.06.16 achieved through balancing protection against potential misuse with the recognition that those assets were effective communication tools.

Members should note that whilst the policy covered acceptable use of the internet and personal use of the Council’s internet facilities it was not intended to advise and guide on the use of social media which was a rapidly-changing area of technology and would be subject to a separate policy.

Attention should also be drawn to the inclusion of the Mobile Phone/Mobile Device section of the policy which was approved by Council in September 2015 and had been incorporated as part of the overall policy for completeness.

RECOMMENDED that the Information Communication and Technology Policy is approved.

AGREED TO RECOMMEND on the proposal of Councillor Smith, seconded by Councillor Gilmour that the recommendation be adopted.

8. REFORM OF ELECTORAL OFFICE FOR NORTHERN IRELAND (Appendix VI)

PREVIOUSLY CIRCULATED:- Report dated 18 May 2016 from the Chief Executive attaching letter from Northern Ireland Office. The report detailing that concerns had been raised recently about plans to reform how the Electoral Office for Northern Ireland delivers its services.

The letter from NIO set out the reasons why and how the Chief Electoral Officer was starting the process. It was expected that the Chief Electoral Officer and Northern Ireland Office would publish proposals in the autumn and carry out a full consultation.

It should be noted that the Chief Electoral Officer had been invited to address the Committee or Council concerning the proposed reform and the planned closure of the Electoral Office in Newtownards.

RECOMMENDED that the letter is noted.

Councillor Barry asked if a pre-consultation meeting had taken place with the Electoral Office and Council. In response the Director of Organisational Development and Administration stated that she was not aware of a meeting having taken place.

Councillor Smart proposed that the Committee responded to Ben Wallace MP and the Chief Electoral Officer, Graham Shields, expressing the Council’s disappointment that local electors were to be disadvantaged by local office closures before online registration was in place. Furthermore that the Corporate Committee feels that it was a mistake to close the Newtownards and Ballymena offices before the consultation on future service provision across NI had even begun, never mind concluded.

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It was on that basis that the Committee, and wider Council, seek assurance that the Newtownards and Ballymena electoral offices will not be closed ahead of consultation completion and development of the corresponding strategy.

The Committee also expressed its willingness to work with the Electoral Office, as suggested, in an effort to provide the best possible service to Borough. However, the Council was not willing to take responsibility for any further electoral functions without being fully resourced.

The proposal was seconded by Councillor Barry.

Alderman Keery felt the Council should say no to the closure. He stated that in his experience he found that a lot of people who voted were elderly and on-line services would prove difficult for them to access. Furthermore he felt the office in Belfast was difficult to access.

Alderman Graham stated that he agreed with the sediments of the proposal. He felt there would be reluctance from people to travel to Belfast and that there was big population within the Borough for a local office to be sustained. Alderman Graham stated that democracy was an important part of the Country’s culture and heritage and urged Members to support that the local Electoral Office remaining.

Councillor Smart stated he had made some primarily investigations and he advised that the lease for the local office had come to an end however there would be no issue extending that lease with an estimate annual cost in the region of £12,000 - £14,000. The staff that were currently employed in the office were due to be redeployed to the Belfast branch. Therefore he believed that the cost for the Office to remain would be relatively small.

UNANIMOUSLY AGREED responds to Ben Wallace MP and the Chief Electoral Officer, Graham Shields expressing the Council’s disappointment that local electors were to be disadvantaged by local office closures before online registration was in place. Furthermore that the Council feels that it was a mistake to close the Newtownards and Ballymena offices before the consultation on future service provision across NI had even begun, never mind concluded.

It is on this basis that the Committee, and wider Council, seek assurance that the Newtownards and Ballymena electoral offices will not be closed ahead of consultation completion and development of the corresponding strategy.

The Committee also expressed its willingness to work with the Electoral Office, as suggested, in an effort to provide the best possible service to Borough. However, the Council’s not willing to take responsibility for any further electoral functions without being fully resourced.

9. SOLACE SUMMIT 2016

PREVIOUSLY CIRCULATED:- Report from the Chief Executive detailing that the Society of Local Authority Chief Executives’ (SOLACE) Summit would be held in

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Gateshead on 12th – 14th October 2016 and would provide an opportunity to engage with senior officials in local government across the UK on a wide range of topics.

The key theme of the Summit was “Connected Leadership in a Changing World.” Topics which would be considered by the various speakers from public, private and community/voluntary sectors include, Community Empowerment, Local Government 2020, Self-Sufficient Local Government, Responding to Disruption, Devolution and Combined Authorities.

The Summit also provided for the opportunity to meet and discuss with other UK Chief Executives’ and Solace Business Partners responses to current leadership challenges, to consider building stronger relationships with others and finding solutions to common issues.

The cost of attendance for Solace members was £495.00 plus VAT per person, plus travel, any additional subsistence, and two nights’ accommodation (dependent upon flight times).

RECOMMENDED that the Council approves the nomination of the Chief Executive to attend the Solace Summit in Gateshead on 12th – 14th October 2016 and that, as is the policy, a report be brought back to Council thereafter.

AGREED TO RECOMMEND on the proposal of Alderman Graham, seconded by Councillor Muir that the recommendation be adopted.

10. PROGRAMME FOR GOVERNMENT 2016-2021 (Appendices VII – VIII)

PREVIOUSLY CIRCULATED:- Report dated 14 June 2016 from the Chief Executive attaching draft programme for Government framework and consultation questionnaire. The report detailed that the Draft Programme for Government Framework 2016-2021 had been issued by the Northern Ireland Executive for consultation, with a closing date for comment of Friday 22nd July 2016.

The draft framework contained fourteen strategic outcomes which touch on every aspect of government including the attainment of good health and education, economic success and confident and peaceful communities. It was proposed that the new Programme for Government would go beyond merely fulfilling statutory obligations and would enable the targeting of those things which make real improvements to the quality of life for the citizen.

The strategic outcomes were supported by 42 indicators, accompanied by measures derived largely from existing statistics.

A key feature of the proposed new Programme was its dependence on collaborative working between organisations and groups across public, private and voluntary and community sectors. A consultation questionnaire had been attached to the report for Members’ consideration.

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Once the consultation was completed, further work would be taken forward to develop a comprehensive Programme of Government. It was anticipate that would be completed by the end of 2016.

RECOMMENDED that Members consider the draft Programme for Government Framework 2016-2021 and the questionnaire attached and that a further report with a completed questionnaire be brought to the Full Council meeting.

The Director of Organisational Development and Administration advised that NILGA and SOLACE would both be preparing draft responses. It was envisaged those would be presented to the Council meeting at the end of the month.

AGREED TO RECOMMEND on the proposal of Councillor Kennedy, seconded by Alderman McDowell that that the information be noted.

11. SECTION 75 OF THE NORTHERN IRELAND ACT, 1998 AND SECTION 49A OF THE DISABILITY DISCRIMINATION ORDER (DDO) 2006 – ANNUAL PROGRESS REPORT 2012 TO 2016 (Appendix IX)

PREVIOUSLY CIRCULATED:- Report dated 2 June 2016 from the Director of Organisational Development and Administration detailing that the Equality Commission for Northern Ireland (ECNI) requested an Annual Progress Report each year.

A template report was provided which enabled the Council to review and report on progress on the implementation of the statutory duties under Section 75 of the Northern Ireland Act 1998 and progress on implementation of the positive duties under Section 49A of the Disability Discrimination Order (DDO) 2006.

The completed template was to be forwarded electronically to the Commission by 31st August 2016.

RECOMMENDED that the attached Progress Report is adopted and forwarded to the Equality Commission.

The Director of Organisational, Development and Administration advised that it was statutory requirement to complete and submit the report once a year. The report explained a lot of work that had taken place and some examples of excellence. The Director commended the Officer in that regard.

Councillor Barry asked if the report included work carried out within unionist/nationalist and catholic/protestant communities. He highlighted that good work had occurred in Holywood the previous year in respect of flags.

In response the Head of Administration stated that such work was covered under the Good Relations Action Plan which fell within the Community and Wellbeing Directorate. She stated that she would send a copy of that action plan to the Member.

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AGREED TO RECOMMEND on the proposal of Councillor Barry, seconded by Councillor Smart that the recommendation be adopted.

12. QUARTERLY REPORT ON EQUALITY AND GOOD RELATIONS (SECTION 75 OF THE N.I. ACT 1998) – JUNE 2016 (FILE EQ 08)

PREVIOUSLY CIRCULATED:- Report dated 25 May 2016 from the Director of Organisational Development and Administration detailing that within the Council’s Equality Scheme, the Council committed itself to present a report on a quarterly basis to the Council’s Corporate Services Committee. That was to ensure that the Council’s obligations to meet its equality and good relations duties and responsibilities, as identified in Section 75 of The Northern Ireland Act 1998, were continuously monitored by the Council. The report listed the actions of Council officers to meet the statutory duties since 1 March 2016:

 Ards and North Down Borough Council’s Internal Section 75 and Sustainability Screening Group continues to meet regularly. This cross Council officers working group ensures Section 75 and disability duties are mainstreamed across Council in policy development and review.

 The Council has a requirement within the Equality Scheme to publish screening reports quarterly. The most recent quarterly report was uploaded onto the Council’s website on 4 April 2016, and the next quarterly report on the outcome of screened council policies will be uploaded to the website and issued to consultees in July 2016. Following the April report the Compliance Officer (Equality and Safeguarding) has received a request to receive one policy and the screening document in relation to access to services for those with a sight impairment and one consultee has replied regarding monitoring of policy outcomes and to ask for assurance that where adverse impact is identified a full EQIA will be carried out.

 To facilitate the Elected Members getting to know the Consultative Panel members an informal get together was hosted on Thursday 10 March in the Craig Room, Town Hall, Bangor. The Mayor welcomed everyone and thanked the panel members for their commitment to the Council and the valuable work they carry out. Elected Members and Consultative Panel members who attended found the event beneficial in learning of one another’s roles and networking to improve services across the Borough.

 A Diversity Champions Workshop was held on Tuesday 12 April in the Town Hall, Enniskillen. The workshop addressed a range of issues that people with a disability have to encounter in everyday life. Following the workshop the Compliance Officer (Equality and Safeguarding) has requested that the events team considers the provision of a quiet space at larger events for use by those with alzheimers, autism and other learning disabilities.

 The Compliance Officer (Equality and Safeguarding) continues to provide support and advice on issues of Section 75 to the Community Plan including the value of collecting monitoring data, consulting with hard to reach groups

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and the need to screen decisions that have the potential to adversely impact any Section 75 categories.

 The Compliance Officer (Equality and Safeguarding) has provided advice on good practice when carrying out public consultations to a number of Council officers, including those responsible for delivering capital projects. This ensures the Council’s duties and responsibilities under its Equality Scheme are achieved in a practical manner with meaningful consultation.

 DisabledGo have provided premises on the Ards and North Down Borough Council website with a window sticker. They are attractive and highlight the invaluable information provided for users and potential users who require access information when planning a visit to any facilities within the Borough, or area that has DisabledGo access information. The DisabledGo representative has carried out a midyear review of their services to the Council and the annual public consultation has been arranged for Thursday 22 September 2016. An event will take place in Newtownards in the morning and in Bangor in the afternoon. Elected Members will receive notification from DisabledGo.

 A complaint has been received in relation to access in the Museum. The individual had difficulty accessing the area above reception as they were unable to walk up or down the stairs, unable to use the lift provided and found the walk to the gated entrance too far. A solution is currently being explored with a range of relevant Council officers and the individual has been kept informed.

 The Compliance Officer (Equality and Safeguarding) is continually reviewing the Action Plans of the Equality Scheme and Disability Action Plan. A cross council working group continues to review current practices across the council and is beginning to develop policies that will ensure the council will provide a welcoming and inclusive environment across the Borough for employees and all visitors and potential visitors.

 The Annual Report to ECNI requires to be submitted to the Commission by 31 August 2016. The report is the subject of a separate report to this Committee.

 The ECNI is currently carrying out a consultation on revising the recommended consultation period of 12 weeks that is a requirement of Public Authority Equality Schemes. The concern for Local Councils is that this is a short period in which to capture a broad range of views. These and other comments were put forward at a consultation event organised by ECNI on 26 April.

 The Compliance Officer (Equality and Safeguarding) in conjunction with the Good Relations Officers has developed an awareness training programme for all employees that include Section 75 equality and good relations duties and responsibilities, disability duties and safeguarding responsibilities. The programme will be rolled out from September across the Council and all employees will be encouraged to attend. The sessions would be held at a

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range of venues and times to suit Council employees. These are statutory requirements and line managers will be asked to encourage all employees to attend.

 Following the approval of the Council Safeguarding Policy on Children, Young People and Adults who may be vulnerable a cross council steering group is being established to ensure that the policy was delivered and relevant issues are addressed.

 The Compliance Officer (Equality and Safeguarding) attended a workshop organised by Volunteer Now to update organisations that have responsibility for adults who may be vulnerable on the requirement under good practice to have an Adult Safeguarding Champion. This role includes strategic and operational leadership and oversight in relation to adult safeguarding including the promotion of good practice and reporting annually on instances brought to their attention and the action taken.

 The Compliance Officer (Equality and Safeguarding) represents the Council as a member of the Local Adult Safeguarding Partnership and the Safeguarding Board for Northern Ireland South Eastern Panel. The information gained is delivered to the relevant section or council officer as appropriate. These panels ensure that there is a broad representation across the statutory, voluntary and community sectors to ensure information can be disseminated to the various agencies. The SBNI has launched the Child Safeguarding Learning and Development Strategy and Framework 2015 – 2018. This will be incorporated into the Council’s training programme.

 The third meeting of the Ards and North Down Borough Council Disability Forum met on Monday 11 April 2016. The meeting was well attended and three new members were proposed to be invited to attend. Those present received a presentation from the Sports Development Officers and discussion took place on the 2016 – 2020 initiative of Keeping Everybody Active. The next meeting will be 15 June at which Disability Forum members will have an update on the new leisure facilities to be built in Newtownards.

 The council have set up an arrangement to have a telephone translation service available for a range of minority languages. This is a pay as required service and will ensure improved customer services for all requiring information on the council facilities and services and for the employees dealing with a range of enquiries.

 The external Ards and North Down Borough Council Consultative Panel on Equality and Good Relations will meet on Thursday 9 June 2016 in the Marine Court Hotel, Bangor. The challenge workshop will scrutinise the screening outcome of 16 Council policies. Comments and queries received will be brought to the attention of the relevant Council officers.

 Audio information on ECNI taxi advice and the ANDBC Disability Action Plan have been made available to local groups and individuals to ensure they are kept informed of relevant services.

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 To acknowledge the support the Council has for the work of carers they are supporting an event in the Town Hall, Bangor on Thursday 9 June which is during carers week. The event will include a motivational speaker and buffet lunch. This event is in partnership with South Eastern Trust Carers Development Officer and the mayor has been invited to attend.

 The Inclusive Mobility and Transport Advisory Committee (IMTAC) continue to circulate relevant reports to the Council for information or consultation, as appropriate. Those were available from the Compliance Officer (Equality and Safeguarding). An advice paper had been circulated to relevant officers within the Council to assist in planning accessible car parking in areas that are council responsibility. It also assists officers in addressing enquiries from service users and potential service users.

RECOMMENDED that this report is noted.

AGREED TO RECOMMEND on the proposal of Alderman Gibson, seconded by Councillor Barry that the recommendation be adopted.

13. FAIRTRADE BOROUGH (FILE SUS4)

PREVIOUSLY CIRCULATED:- Report dated 23 April 2016 from the Director of Organisational Development and Administration detailing that Fairtrade was a global movement for change that works to guarantee a better deal for disadvantaged producers in the developing world, securing better prices, decent working conditions and fair terms of trade. Its primary objective was to tackle poverty and the United Nations Sustainable Development Goals (SDGs). Working through the concept of trade rather than aid, Fairtrade supported the development of thriving farming and worker communities and the protection of the environment in which they live and work. Fairtrade tackled any use of child labour and/or human trafficking.

The Fairtrade system achieved a better deal for producers in the developing world, by offering them two major benefits: the “Fairtrade Minimum Price”, which was a guaranteed, minimum price paid by importers and buyers, which covered the cost of sustainable production; and an additional “Fairtrade Premium”, which was designated for social and economic development in the producing communities.

The farmers and workers themselves decide how the Fairtrade Premium would be spent within their community; hence, in real terms, it means investment in schools, transport, health care, sanitation, an improved environment, infrastructure and better business equipment and practices.

Fairtrade had a strong and active presence in both the UK and Ireland, represented by the Fairtrade Foundation and Fairtrade Ireland, respectively. It was important to emphasise that Fairtrade was not in competition with local farmers and that buying local and buying Fairtrade need not be mutually exclusive. It was recognised that many farmers locally in the UK and Ireland face similar issues to farmers elsewhere, not least in ensuring that they get a fair return for upholding decent social and environmental standards in their production. However, Fairtrade focuses on tropical

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CS.14.06.16 products, such as coffee and bananas, that are not grown locally or on a few items, such as honey, for which local supply was insufficient to meet demand, necessitating imports from abroad and traded outside local season. It was possible, therefore, to advocate the purchase of local produce from our own farmers, while at the same time promoting Fairtrade and making an international difference in tackling poverty.

A key area of activity for these national organisations was to raise awareness and understanding of trade issues, and to promote the buying of Fairtrade certified products as a way for everyone, no matter who they were, to use the power of their purchase to make a difference to the lives of farmers and workers in the developing world.

One of the ways in which that was achieved is through “Fairtrade Town” campaigns, whereby, local communities at borough, city, town, village or district level would be awarded Fairtrade status if they satisfy certain criteria set by the national organisations.

In March 2011, Bangor was awarded Fairtrade Town status by the UK Fairtrade Foundation, in recognition of the work being carried on to promote Fairtrade. In 2014 a regional campaign was started to make Northern Ireland a Fairtrade devolved region as already been achieved in Scotland and Wales. http://www.northernirelandfairtrade.org/projects. That required every council to play its active role in ensuring all relevant Towns above the population of 6,000 within the Council area; hence the Borough becomes Fairtrade accredited. In addition to Bangor, this includes the towns of Comber, Donaghadee, Holywood and Newtownards.

Key Issues

In order to be awarded Fairtrade status for the borough, local communities must meet certain criteria or “goals”, detailed below:

 Goal 1: Local council passes a resolution supporting Fairtrade, and agrees to serve Fairtrade products (for example, in meetings, offices and canteens), with the exploration and review of internal public procurement to include Fairtrade.  Goal 2: A range of Fairtrade products (at least two) must be readily available and served in a number of the area’s shops and catering establishments through a stock taking exercise.  Goal 3: Local workplaces and community organisations, such as places of worship, and schools, are encouraged to support Fairtrade and to use Fairtrade products whenever possible.  Goal 4: Use is made of the media and events to raise awareness and understanding of Fairtrade across the community.  Goal 5: A local Fairtrade steering group, which was representative of the local community and had a member of the council, was convened to ensure the Fairtrade campaign continued to develop and gain new support.

The passing of a Council resolution in support of Fairtrade was, therefore, a key element in the campaign process.

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Financial and Other Implications

It was anticipated that the costs associated with Council’s support for and promotion of Fairtrade would be met from within existing budgets. Purchase of Fairtrade products and items, which the resolution commits Council to considering, would be carried out in accordance with relevant purchasing and procurement policies.

Resources to ensure the successful roll-out of Fairtrade across the main towns in the Borough had not been included in the current financial year.

1. RECOMMENDED that the Council passes a resolution supporting Fairtrade, and agrees to serve Fairtrade products (for example, in meetings, offices and canteens), with the exploration and review of internal public procurement to include Fairtrade.

2. FURTHER RECOMMENDED that subject to (1) above being agreed, a further report would be brought back in due course on the resources required to roll out Fairtrade status initiatives across the five towns of Bangor (which may need to be refreshed) Comber, Donaghadee, Holywood and Newtownards.

Proposed by Councillor Muir, seconded by Councillor Barry that the recommendation be adopted.

Alderman Gibson asked the cost involved. In response the Head of Administration advised that the recommendation was to accept the concept in principal and a report would be brought back in the future outlining the costs.

Alderman Graham stated that he agreed to the resolution in principal. However expressed unease in respect of the fair trade definition and felt it was bigger issue. As an example he referred to the cost of milk in the supermarkets in comparison to the price farmers received for the milk. Alderman Graham felt defining and limiting fair trade was a big mistake.

The proposal was put the meeting and declared CARRIED with 6 voting for and 1 against.

14. REQUEST TO LIGHT UP WINDMILL IN PORTAFERRY (FILE LP 37)

PREVIOUSLY CIRCULATED:- Report dated 2 June 2016 from the Director of Organisational Development and Administration detailing that the Council had received a request from the Portaferry Gala Committee asking that the Council consider lighting up the Windmill in Portaferry during key times of the year to celebrate festivals, seasonal times of year and community achievements:

The group had requested the following dates.

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DATE EVENT EVENT COLOURS ORGANISATION 16th-19th June SAILS & SOUNDS Portaferry Sailing Blue FESTIVAL Club 16th July – 22nd July PORTAFRRY Portaferry Gala Rainbow/Multi- GALA FESTIVAL Committee coloured 24th – 30th July SKIFFIE WORLDS Strangford and Blue Lecale August OLYPMPICS Local Girl Ciara Olympic colours Mageean in Blue yellow red Olympics black green October HALLOWEEN Portaferry Gala Green, Orange

December CHRISTMAS Portaferry Red Community Collective March ST PATRICK’S Portaferry Green DAY community Collective

The Council’s Building Services Engineer had been consulted with and had advised that the Windmill was very difficult to light up as there was no power supply and no LED lights in situ. He also advised that due to the dark colour of the brick of the windmill it would be very difficult to achieve an effective result.

RECOMMENDED that the Council informs the Gala Committee that it is not possible to meet their request to light up the windmill, and a report is brought back on alternative buildings within the town that could possibly be lit up.

Councillor Barry asked the cost of lighting up the Windmill. In response the Director of Organisational, Development and Administration advised that she did not have the figures. However she advised when Officers had made initial enquires about LED lighting at the Town Hall it had proved very expensive in the region of £70,000 - £80,000. She highlighted that any supply of electricity was going to be expensive.

AGREED TO RECOMMEND on the proposal of Councillor Smith, seconded by Councillor Barry that the recommendation be adopted.

15. LAND AT PARSONAGE ROAD, KIRCUBBIN (FILE OS 416) (Appendix X)

PREVIOUSLY CIRCULATED:- Report dated 2 June 2016 from the Director of Organisational Development and Administration attaching corresponding map. The report advised that in October 2012 it was agreed to let the land shown on the map in conacre, for a period of three years with the letting process to be completed by way of public auction. The currently letting had now expired and the matter had been discussed with the Parks, Cemeteries and Amenities Manager who had confirmed that the land was not required for the cemetery at present.

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RECOMMENDED that the land is let in conacre for a further three year period and that the Council procures an agent to undertake the exercise by way of public auction.

AGREED TO RECOMMEND on the proposal of Councillor Muir, seconded by Councillor Barry that the recommendation be adopted.

16. CONSENT TO ASSIGNMENT OF PART OF THE SUB-LEASE TO CLEAR PHARMACY (FILE OS 6990A) (Appendix XI)

PREVIOUSLY CIRCULATED:- Report dated 14 June 2016 from the Director of Organisational Development and Administration attaching corresponding map. The report detailed that in May 1999 the Council leased the land shown coloured green on the map to Portavogie & District Community Development Group Ltd (‘the group’) for the purposes of regeneration. The land was leased for 99 years at a nominal rental. The group subsequently sub-let the premises with the consent of the Council, with the tenants currently being a pharmacy, a post office, a Chinese and a tourist facility.

In 2008 the group took two loans from Ulster Community Investment Trust (UCIT) Ltd for £220,247 and £181,283. Those loans were secured against the Council’s premises without consent. The Council was approached by UCIT in 2013 seeking retrospective consent to the loans, however that was not provided.

The Council subsequently received correspondence from UCIT advising that the group had fallen into significant arrears, with no repayments having been received since July 2013. UCIT stated that they had been left with little option but to appoint a Fixed Charge Receiver (Receiver), which under the terms of the lease could trigger forfeiture. UCIT asked for assurance that the Council would not forfeit the lease should a Receiver be appointed, and UCIT would meet the Council’s reasonable and proper legal costs out of monies realised in the sale of the residual of the lease by the Receiver. That was agreed by the Council in June 2015 and a fixed charge receiver was appointed.

Correspondence had been received from the Fixed Charge Receiver advising that Clear Pharmacy who sub-lease part of the property had an interest in acquiring the area shown outlined green and marked ‘b’ on the map.

The sub-lease under which Clear Pharmacy hold the property contained the following term:

“if at any time after the expiration of the term of 10 years hereby demised the landlord wishes to sell the demised premises then the tenants shall be granted an option to purchase the landlords share and interest in the demised premises at a price to be determined by a valuer appointed by the landlord and tenant by mutual agreement.”

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A sale price of £60,000 had been agreed, and the Fixed Charge Receiver had requested that the Council provided its consent to the assignment of the part edged green marked b.

RECOMMENDED that the Council provides its consent to the assignment of part of the lease to Clear Pharmacy, subject to LPS determining whether the Council is entitled to any apportionment of the consideration.

AGREED TO RECOMMEND on the proposal of Councillor Smith, seconded by Councillor Smart that the recommendation be adopted.

17. REQUEST FOR WAYLEAVE (FILE LP 56) (Appendix XII)

PREVIOUSLY CIRCULATED:- Report dated 2 June 2016 from the Director of Organisational Development and Administration attaching corresponding map. The report detailed that the Council had received a request from NIE seeking a wayleave over Council land at Castle Park for the new Waste Water Pumping Station, as shown on the map. The new connection would involve the laying of approximately 80 meters of low voltage underground cable being laid.

RECOMMENDED that the Council accedes to the request and permits the works on the conditions that NIE:

 indemnifies the Council against all claims which may result from the works and  reinstates the areas to the satisfaction of the Council’s officers.

AGREED TO RECOMMEND on the proposal of Councillor Barry, seconded by Alderman Graham that the recommendation be adopted.

18. REQUEST TO PURCHASE LAND AT SKIPPERSTONE ROAD (FILE LP 48) (Appendix XIII)

PREVIOUSLY CIRCULATED:- Report from the Director of Organisational Development and Administration attaching corresponding map. The report explained that in 1967 the Council leased the land shown on the map to the Ebenezer Gospel Hall who had erected a hall on the site. In 2001 they assigned their lease to Shiloh Christian Fellowship who had remained in occupation of the site paying the Council the annual rental.

In 2004 North Down Borough Council agreed to sell the freehold to the land to the Shiloh Christian Fellowship, with a restrictive covenant in relation to usage for existing purposes only. However, it became apparent that Shiloh Christian Fellowship did not have documentation evidencing the assignment from the Ebenezer Gospel Hall to them, and this was required before the Council could proceed. A letter had now been received enclosing a copy of the assignment, and

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CS.14.06.16 asking that the Council now considered selling the land to the Shiloh Christian Fellowship.

RECOMMENDED that the Council accedes to the request subject to the following conditions:

 LPS determining a suitable consideration;  A covenant being included in the transfer that the land can only be used for existing purpose – that is “religious and educational purposes”

AGREED TO RECOMMEND on the proposal of Alderman Graham, seconded by Councillor Smith that the recommendation be adopted.

19. PROPOSALS FOR PARTNERING ARRANGEMENTS FOR THE REMOVAL OF SNOW AND ICE FROM TOWN CENTRE FOOTWAYS AND PEDESTRIAN AREAS (FILE 74001) (Appendix XIV)

PREVIOUSLY CIRCULATED:- Report dated 14 June 2016 from the Director of Organisational Development and Administration attaching letter from DRD Transport NI and Memorandum of Understanding. The report detailed that the letter dated 16 October 2016 was received from Transport NI in November 2015 in which the Council was asked to consider a new agreement for the snow clearance as laid out in a Memorandum of Understanding

The correspondence was considered by the Environment Committee at its meeting in December 2015 and the following recommendations were made:-

1. Any Council support in relation to snow and ice clearance from town centres will only be provided under exceptionally prolonged, extreme weather conditions when normal Council services have consequently been disrupted and personnel and other Council resources are available to divert to snow and ice clearance activities. 2. The schedule of agreed footways to be treated, as referred to in section 6 of the Memorandum, shall be as agreed by Transport NI with Council Officers and may change depending upon operational circumstances and resource ~ availability. 3. Confirmation from the Council’s insurers that it was content with the Council’s engagement under the Memorandum

Those recommendations were adopted.

The Council’s Risk Manager had subsequently considered the Memorandum of Understanding (MOU) from a risk perspective and identified liability issues if the Council agreed to the terms of the MOU. The Council’s insurers have no specific objection to the Council carrying out this work. Further, the agreement offers an indemnity against any civil claims which may arise and standard defences would apply. That said, in the event of a civil claim for injury, damage or loss being lodged against the Council where it has treated a pavement, the Council would have to

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CS.14.06.16 prove that it had not been negligent in its acts or omissions and that it had taken all reasonable steps when planning and carrying out such activities. There would inevitably be costs involved in doing so, however, that could be minimised by ensuring that a full risk assessment, including consideration of appropriate equipment, was carried out in advance of the Council commencing snow and ice clearing activities.

RECOMMENDED that Council enters into the MOU with Transport NI, and carries out a full Risk Assessment in advance of undertaking any of the activities described above.

AGREED TO RECOMMEND on the proposal of Councillor Smith, seconded by Councillor Barry that the recommendation be adopted.

20. NOTICES OF MOTION

20.1. Notice of Motion submitted by Councillor Boyle

“This Council supports the Prime Minister David Cameron in his efforts to have the United Kingdom remain in Europe and, in doing so, the Council agrees to write to the Prime Minister indicating its support and also agrees to write to all other Councils in Northern Ireland asking them to do likewise.”

Proposed by Councillor Boyle, seconded by Councillor Barry that the recommendation be adopted.

Councillor Boyle spoke to his motion supporting the stance of the Prime Minister to have the United Kingdom remain within the European Union. He expressed his concerns that the competitive and social advantages that had previously been secured were now under threat from an alliance of eccentrics and extremists who he felt were so committed to an ideological agenda that they were willing to see people worse off. Councillor Boyle referred to the view points of the Secretary of State, Theresa Villers and Boris Johnson who were advocating that the UK should leave the EU and felt that campaign provided no guarantees for anything. He described leaving Europe as a leap into the dark and the unknown. Councillor Boyle outlined a list of reasons as to why the UK should not move into isolation but stay firmly within the broad trading market it currently enjoyed, those reasons were as undernoted:-  Leaving the EU would threaten investment and jobs  Firms would quit the North for the South  It would do away with access to the EAW (European Arrest Warrant) which assists with fighting crime and terrorism  It would seriously threaten £425m in EU Peace Programme grant to Northern Ireland  The Ulster Farmers Union say there was no compelling cause to leave the EU  50,000 local jobs linked to our exports to the EU – along with vital workers’ rights, including holiday leave, maternity and paternity leave  Currently small businesses were free to trade with 500 million people across the EU with no tariffs or barriers. Over 200,000 businesses with the NI & GB trade with the EU helping them grow and create jobs

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 The students attending Universities receive approximately £1billion a year of EU funding  The EU protected women’s rights in the workplace, including vital anti- discrimination and equal pay laws  Affords pensioners the freedom to live, travel and retire abroad  For every £1 put into the EU we get almost £10 return through increased trade, investment, jobs, growth and lower prices  The UK gets £66 million of investment every day from EU Counties, creating more jobs and opportunities

Councillor Boyle recognised that the EU needed reform but felt that should dealt with by addressing the issues and concerns. In terms of the local Borough and the Council he referred to the East Border Region which was a cross border organisation working together attracting funding under the Interreg European funding programmes which attracted £3.5m to the Borough for a £150,000 outlay in investment. He stated that the UK’s relationship was about must more than the reasons outlined, it brought a common set of values, a belief in the primacy of peace as a tool for persuasion, a vision for cooperation rather than competition and a commitment to equality of all people regardless of nationality, race or religion. In concluding, Councillor Boyle stated that this was why he believed that our future was best served as part of an inclusive and prosperous Europe and urged Members to support his motion.

Councillor Barry stated that he was concerned by the amount of uncertain statistics that were being circulated through the various campaigns and felt those were dangerous. He highlighted that Ireland was protected by many EU directives and there were many benefits that remaining had and would bring. Councillor Barry was disappointed by the Brexit campaign and that many of the benefits that campaign alluded to were around immigration. He urged caution and stated he believed that if Britain decided to leave the UK, Scotland would leave the UK.

Councillor Smith noted that due to the timing of the Notice of Motion it could not be actioned before the referendum.

Alderman Graham explained that the leave campaign was not to be anti-European but the main issues was the purity of democracy under the European parliament. He believed the method of Government to be cumbersome and an un-democratic structure, who had not signed off their accounts for years. Alderman Graham spoke of as a farmer how the single payment for farmers had been introduced. For selling barley to the miller the cost of fertiliser and sprays had increased and that single farm payment brought benefit to the miller rather than the farmer. He stated that without being in the EU, the UK could still trade and referred to the manufacturing and selling of cars as an example of selling through a world marketplace. There were professionals within the Philippines and Australia which the UK currently couldn’t bring in due to the rules of EEC.

Alderman McDowell stressed the importance of the referendum vote for the people. He agreed with the sediments of Councillors Boyle and Barry and stated that before the EU the country was in a state of wars. Part of the formation of the EU was to stop those wars and he believed to have been largely successful. Alderman

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McDowell was surprised that despite the advice a lot of people were keen to jump into the unknown. He explained that the break-up of the UK from Europe could result in a domino effect occurring and lead to the break-up of Europe. Alderman McDowell spoke of the rules and regulations for trading in European and the matter of immigration. He urged people to vote using their head rather than their heart and stated that he true impact would not would be seen 5 years from now.

Alderman Keery felt that the real truths were not been revealed from either sides of the campaign. He urged for people to make their own minds up.

(Councillor Muir withdrew from the meeting – 8.10 pm)

Councillor Smart felt it was appropriate for the Council to comment and express their views due to the huge importance of the issue. He alluded to the European funding that the Council benefited from and felt that would funding which the Council would need to put in place of that funding was not available.

(Councillor Muir re-entered the meeting – 8.12 pm)

Councillor Kennedy referred to the amount of incorrect statements that had been made during the debate and spoke of his wish for the UK to leave the EU. He referred to the huge problems experienced economically by Greece, Portugal and the South of Ireland. In terms of Greece there was still no substantive strategy identified to deal with the country’s economic matters. Councillor Kennedy believed there to be so many further challenges for the UK to face if it remained within the EU and the idea that the UK would not be able to function in its own was totally ridiculous.

Councillor Muir stressed the importance of the matter and the future effects the referendum would have on people and their livelihoods. Councillor Muir spoke with passion for remaining in the EU. He referred to the island of Ireland and stated that he would not like to see the days return were a hard border was enforced with check points. Councillor Muir felt immigration needed to be looked at from a positive point of view and for the UK to be open, welcome and prosper.

Councillor Boyle welcomed the debate that had occurred on the issue.

Councillor Boyle’s Notice of Motion was put to the meeting and declared LOST, 4 voting For, 6 voting Against. A poll was requested which resulted as follows:

FOR 4 AGAINST 6 ABSTAINED 2 ABSENT 2 Alderman Aldermen Alderman McDowell Gibson Carson Graham Keery

Councillors Councillors Councillor Councillors Barry Gilmour Brooks Chambers Muir Kennedy McIlveen Smart Smith

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EXCLUSION OF PUBLIC AND PRESS

AGREED, on the proposal of Councillor Smith, seconded by Councillor Barry that the public and press be excluded from the meeting for the undernoted items of business.

21. COLLABORATIVE INSURANCE PROCUREMENT

*** IN CONFIDENCE ***

***NOT FOR PUBLICATION***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

22. UPDATE ON PORTAVOE RESERVOIR

*** IN CONFIDENCE ***

***NOT FOR PUBLICATION***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

23. NEW BURDENS DOCTRINE (Appendix XV)

*** IN CONFIDENCE ***

***NOT FOR PUBLICATION***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

24. EXPLORIS STAFF – SECONDMENTS TO AQUARIUM EXPLORIS LIMITED

***NOT FOR PUBLICATION***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

25. BRITAIN IN BLOOM JUDGING (FILE PCA10)

*** IN CONFIDENCE ***

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***NOT FOR PUBLICATION***

Schedule 6 – Information relating to any individual.

26. INVESTORS IN PEOPLE (FILES 260502, 208001, 208002) (Appendices XVI, XVII, XVIII)

*** IN CONFIDENCE ***

***NOT FOR PUBLICATION***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

27. EXTENSION OF SICK PAY

*** IN CONFIDENCE ***

***NOT FOR PUBLICATION***

28. REVIEW OF ABSENCE MANAGEMENT POLICY

*** IN CONFIDENCE ***

***NOT FOR PUBLICATION***

29. PAYMENT OF HONORARIUM

*** IN CONFIDENCE ***

***NOT FOR PUBLICATION***

30. ANY OTHER BUSINESS

There were no items of any other business.

RE-ADMITTANCE OF PUBLIC/PRESS

AGREED, on the proposal of Alderman Keery, seconded by Councillor Smart, that the public and press be re-admitted to the meeting.

31. TERMINATION OF MEETING

The meeting terminated at 8.32 pm.

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ITEM 7.5

ARDS AND NORTH DOWN BOROUGH COUNCIL

A meeting of the Community and Wellbeing Committee was held in the Council Chamber, 2 Church Street, Newtownards on Wednesday, 15 June 2016 at 7.00pm.

PRESENT:

In the Chair: Councillor Brooks

Aldermen: Irvine Smith

Councillors: Adair Menagh (7.04 pm) Anderson Muir Boyle Smart Edmund Thompson Martin

Officers: Director of Community and Wellbeing (G Bannister), Head of Community and Culture (J Nixey), Head of Environmental Health Protection and Development (M Potts), Head of Leisure and Amenities (I O’Neill), J Barnes (PA to Director of Community and Wellbeing) and Democratic Services Officer (M McElveen)

Others: Councillor Smith Peter Walker (Chairman, Donaghadee Sports Hub Committee) Philip Barefoot (Strategic Leisure) Theresa Hogg (Consultant, Blu Zebra)

WELCOME

In the absence of the Chairman (Councillor Dunne), the Vice Chair (Councillor Brooks) duly assumed the Chair and welcomed everyone to the meeting, including those present in the public gallery. He took the opportunity to welcome Councillor Muir as a new Member on the Committee.

(Councillor Menagh entered the meeting at this stage – 7.04 pm)

1. APOLOGIES

Apologies for inability to attend were received from Councillors Chambers, Dunne, Kennedy and Wilson. An apology for lateness was received from Councillor Menagh.

NOTED.

2. DECLARATIONS OF INTEREST

The Chair asked for any declarations of interest.

CWB.15.06.16

Alderman Smith and Councillor Martin declared an interest in Item 9 – Citizens Advice Ards and North Down Location and Services.

Alderman Irvine declared an interest in Item 19 – Compensatory Payments to NCLT/Serco.

Alderman Irvine declared an interest in Item 20 – Update on Discussions with the Northern Community Leisure Trust.

NOTED.

3. DEPUTATIONS

3.1 Closure of Bangor GP Ward – Mr Hugh McCaughey (SEHSCT Chief Executive), Mr Colm McKenna (Chairman), Ms Roisin Coulter (Director of Planning Performances Informatics) and Mrs Nicky Patterson (Director of Nursing Primary Care and Elderly)

PREVIOUSLY CIRCULATED:- Correspondence from Mr McCaughey dated 13 June 2016.

The Chairman informed Members that this item had been withdrawn but Mr McCaughey had given an assurance that he would be happy to attend a future meeting of the Committee.

Although expressing her disappointment, Alderman Smith was not surprised at this turn of events particularly as no precise reason had been given. She made mention of the 14 beds in Northfield House as highlighted in Mr McCaughey’s letter and that the matter had been with the Minister since October 2015. She hoped the Trust would present to the Committee sooner rather than later and provide a crucial update on Bangor GP Ward.

NOTED.

3.2 Donaghadee Sports Hub Committee – Update

The Chairman welcomed and introduced Mr Walker and Mr Barefoot to the Committee and invited them to commence their PowerPoint presentation. As the Council had contributed a large sum of money towards the feasibility study, he would utilise his Chairman’s discretion and allow the delegation a few extra minutes to present their update.

Mr Walker thanked the Committee for affording them the opportunity to address the meeting and said he would initially provide background to Members on progress thus far. Two years ago, concerns had been raised surrounding the lack of sports facilities within Donaghadee and a scoping report had been generated which was backed by the legacy Ards Borough Council. Once the study had been finalised, the tender process had been initiated and awarded to Strategic Leisure. Mr Barefoot would provide an update on what was required for the Sports Hub, its benefits to the community and land mass needed etc.

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Mr Barefoot then proceeded to take Members through a PowerPoint presentation as undernoted:-

Why a Community Sports Hub?

. existing facilities for football, rugby and cricket were old and tired and needed replacement – to replace all pavilions on all three sites as basic pavilions changing rooms and club room only would be a costly exercise at approximately £2.5m . pitches for football, rugby and cricket had drainage issues . there were no quality adequate facilities for hockey to develop junior and youth participation or home grown adults teams . location of the cricket facility was also considered a safety risk with housing and cars in close proximity . recommendation of the Council’s Playing Pitch Strategy

The hub would focus on clubs and other local organisations that wanted to work together to improve the sport offered in the local community.

Five Aims:

. growth in participation . engaged the local community sport, physical activity and wellbeing . promoted community leadership . offered a range of sporting opportunities . brought all appropriate (key) partners/groups/people together

Ards and North Down Council Corporate Plan and the Sports Hub Aims

. improve health, wellbeing and promote active lifestyles . develop more engaged, empowered and integrated communities – the Sports Hub would be more inclusive, sustainable and vibrant . the Sports Hub wanted to work with the Council to make the Borough a more attractive place to live and visit particularly in Donaghadee through providing a sports hub that could offer a variety of quality recreational and sporting facilities and events . promote and encourage lifelong involvement in sport and to create nurture and develop the sporting community . create new opportunities for people to take part in sport and or physical recreation . Contribute to sustained participation in sport and physical recreation in the Borough

Donaghadee Sports Hub Vision

The vision was for a high quality sporting hub, which was based upon stakeholder and social need, that was sustainable and would enhance Donaghadee as a town and provide a once in a generation opportunity to offer such extraordinary sporting facilities for the town and the wider community on the Peninsula and surrounding areas eg East Bangor.

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What Do We Need?

1. 2 x Grass Rugby Pitch 120m x 70m 2. grass football pitch 90m x 64m 3. 3G artificial football pitch 90m x 64m extended to allow for rugby 4. sand dressed artificial hockey pitch 91.4m x 55m 5. 8 wicket + 1 artificial Cricket pitch 6. pavilion 7. car park 8. score board 9. cricket practice pitches 10. rugby practice pitch 60m x 40m

 Total 7.88 hectares

Feasibility Options

Option 1: do nothing

Option 2: move everything to Donaldson Park

Option 3: 2 site sports hub

Future Site of Potential Sports Hub

. sustainability – with all clubs using one site there was an existing membership base that provided for one facility . that provided for shared facilities and partnership working to reduce the issue of sustainability and more of a revenue neutral success . operational management with a fitness gym and studio within the pavilion and revenue from the 3G and sand based pitch could lead to a revenue neutral option

Future Site of Potential Sports Hub

Feasibility Study had created a further option –

Option 4: where else?

. discussions had been held with the landowner’s agent regarding the Polo Fields, Donaghadee . other land in the same ownership had been identified elsewhere and required discussion . the land issue was important to the clubs as was the provision of the facilities – there could be an option to reduce land costs or negate land costs but that would require the involvement of the Council who held the lease of the existing rugby club land

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Land Option

. required 7.78 hectares . look to seek a cost neutral resolution . Council would need to be involved in negotiations with landowners

Estimated Capital Costs

Playing Pitch Development £ 450,700 Hockey AGP Fenced and Floodlit £ 800,000 3G Rubber Crumb Intermediate Pitch £1,000,000 Pavilion £2,500,000 Sub Total £4,750,700 Fees 12% £ 570,084 Total £5,320,784 Contingency 20% £1,064,157 Total £6,384,941

Funding Capital Costs

. Sport NI – funding programme for sports hubs . Peace IV . Local Authority . Lottery

Governance – Number of Different Models Example:

Seek a Revenue Neutral Cost to the Business Plan

Health & Fitness 5 Yr Income Projections £250,000 £200,000 £150,000 £100,000 Total Income £50,000 £0 Year 1Year 2Year 3Year 4Year 5

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Next Steps: Land discussions with the Council and landowners

Funding: Discussions with officers to progress funding application

The Chair thanked Mr Walker and Mr Barefoot for their informative presentation and invited questions from Members. The following responses were given:-

o Mr Walker agreed with Members that they were ambitious plans which incorporated a varied mix of sports ie football, rugby, cricket and hockey. He confirmed that none of the four clubs owned any assets; rather they were Council facilities.

o In respect of hockey, there were two full teams and a junior team – it was felt that the future came from the junior and youth teams. There were also girls rugby teams, junior cricket teams, three football teams and two under 12 football teams – all four clubs had completely embraced the proposals.

o It was the intention of the four clubs that the Hub would be sited in Donaghadee and currently the location was a matter for debate.

o In terms of funding, discussions had taken place with Sports NI as well as the National Governing Bodies of those sports, all of which were very keen on the concept.

o The Sports Hub would be set up as a charitable organisation – there would be a Management Committee comprising interested parties to include one representative from each club. However, a private operator with business acumen and experience in running sports facilities would be brought in to produce a business plan and make the Hub more sustainable for better long term prospects.

o With regard to timescales, the feasibility study would be finalised by the end of the month. Furthermore, Sports NI was due to announce its next round of funding at the end of June or early July and an application would be submitted. Land acquisition remained an issue but once resolved, the Sports Hub should be completed within 2-3 years.

o Recognising that the population in Donaghadee was rising, the Hub represented an amazing opportunity for social cohesion. It was essential to be awarded the Sports NI grant of £1m which was a significant percentage of the capital costs – approximately 20%.

o The current facilities had been given a basic refurbishment and were fit for purpose for 3-5 years. However they would not continue to accommodate the demographic of young people and their growing numbers was testament to the work of the volunteers. To do nothing was not an option as there was no provision for the hockey teams and a major more expensive investment would be required from the Council. The continuity of provision could be maintained for approximately 2-3 years as a result of recent refurbishments carried out on existing facilities.

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o At the request of Members, Mr Walker undertook to demonstrate proof of the backing of the clubs and local community for the Sports Hub when they next presented an update to the Committee.

o It was proposed to entice further participation from clubs/schools outside Donaghadee such as from the Ards Peninsula and East Bangor. It would be classed as a high quality facility and the Management Committee would primarily oversee usage for the four clubs. During those periods when they did not require to use it, the facility could be hired out for other users. There would also be a studio that could be utilised for theatre, dance, martial arts, boxing etc.

The Chair thanked Mr Walker and Mr Barefoot for their educational and enlightening presentation and wished them well with their plans for the Donaghadee Sports Hub.

NOTED.

(Mr Walker and Mr Barefoot left the meeting at this stage – 7.40 pm)

4. ARTS AND HERITAGE ANNUAL SUMMARY 2015/16 (FILE CW49) (Appendix I)

PREVIOUSLY CIRCULATED:- Report from the Director of Community and Wellbeing detailing that the Arts and Heritage Department had prepared an Annual Summary for 2015/16 to demonstrate the activity of the Department in the first year of Ards and North Down Borough Council.

2015/16 proved to be an eventful year with an extensive programme of arts and heritage based events, exhibitions, festivals, education and community outreach activity taking place across the expanded Borough.

It was agreed that in the first year of Ards and North Down Borough Council, there would be no reduction in the Arts and Heritage Service offering and activity and a number of additional new initiatives had been added to the existing programme.

The Arts and Heritage Annual Summary 2015/16 offers an overview of all the activity that took place and highlighted key successes throughout the year. Statistical evidence could be found at Appendices II and III relating to the Arts and Heritage Service.

RECOMMENDED that the Arts and Heritage Annual Summary 2015/16 is noted.

Alderman Mrs Smith thanked Officers for furnishing Members with a hard copy of the Annual Summary, which had been useful given the comprehensive information contained therein. As Chairman of the Arts and Heritage Committee, she extended her congratulations to Officers for the tremendous level of work they had undertaken to produce the excellent report.

NOTED.

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AGREED TO RECOMMEND, on the proposal of Alderman Smith, seconded by Councillor Edmund, that the recommendation be adopted.

5. GOOD RELATIONS ACTIVITY REPORT 2016-2017 (GREL252)

PREVIOUSLY CIRCULATED:- Report from the Director of Community and Wellbeing detailing that the Good Relations Section was part of the Community and Culture Service within Council. Jan Nixey was the Head of Service, Nicola Dorrian the Service Unit Manager and Donna Mackey the Good Relations Officer. Beverley Skillen had recently been appointed the Assistant Good Relations Officer. The team also had part time administrative support from Susan Mackie.

Good Relations was externally funded 75% from OFMDFM and 25% by Council. The total Good Relations budget for 2015/2016 was £163,075.

A Good Relations Strategy (2015-2018) was agreed by Council in 2015. The Strategy informed an annual Action Plan, which was submitted to OFMDFM for assessment. The Action Plan was based on the four key themes of the Executives Strategy Together Building United Communities:

. Children and Young People . Our Shared community . Our Safe Community . Our Cultural Expression

Additional Good Relations programme work was classified under “Supporting Programmes”.

Members would be aware that the team managed the Cultural Expression Programme for Council dealing with a number of bonfire festivals around the Borough. That programme took up a significant amount of staff time throughout the year. In addition the team had organised a number of events and delivered a number of projects to fulfil the outcomes required in the Good Relations Action Plan and themes as follows:

Children and Young People

Holocaust Event

Art programmes were delivered in November and December 2015 to local community groups, youth groups, senior groups and FASA on the theme of the Holocaust. In tandem, the following post primary schools Bangor Grammar, St Columbanus and Priory College contributed arts pieces and creative writing to the Holocaust display, which took place in Bangor Library on the last week of January and first week of February 2016. The display was officially opened by the Mayor on 26 January and in total approximately 88 people took part in the Holocaust project.

The main Holocaust memorial event was held in The Chamber, Town hall, Bangor, on 27 January 2016 and was attended by 80 people including elected Members. Pupils from Millisle primary school, the headmistress and family members whose

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CWB.15.06.16 parents had been attached to Millisle School and Kinderfarm/Kindertransport were speakers at the event.

Diversity Training

Staff worked closely with Beyond Skin to deliver an OCN accredited diversity course to SERC students in September 2015. The project introduced students to different cultures through the world of music and dance. 20 students gained accreditation and a better understanding of the diversity in our society.

Our Shared Community

International Women’s Day

Good Relations delivered an event to mark International Women’s Day on 8 March 2016 in partnership with Kilcooley Women’s Centre. The event was themed around the 2016 topic of “Pledge for Parity”.

Somme Commemoration Music

The GR Officers had commissioned a piece of music for the Somme commemoration. The music was entitled “the Battle of Albert”. This battle was the first defence at the Somme resulting in 80000 deaths. The tune would be played by the Somme Memorial Flute band which would be leading the parade in June and would commemorate those who died.

Battle of Brittan

An event was held in Ballyhalbert Air Field on 12 September 2015 to commemorate the Polish Air Force’s contribution to the war effort. The event focused on the links between the local community and the Polish community based in the area. The event was attended by representatives from the Polish Consulate, family members of the Polish Community, Councillors and local residents.

Staff Training Days

The training days were held on 3 and 5 November 2015. The aim of the training was to educate and raise awareness on Good Relations issues, such as cultural expression, BME, LGBT and mental health. Approximately 68 staff attended the training.

Our Safe Community

Marshalling Training

Marshalling training and Security Industry Authority training was delivered to over 100 men and women in the Borough. The training would assist local volunteers in making festivals/events safer and may assist participants in finding employment.

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Holywood Culture Night

The GROs supported local community in the Holywood were to run the annual Culture Night in Holywood in September 2015. Good Relations activities included the multi-cultural hub based in the library, lantern making and Ulster Scott and Irish Language Readings.

Our Cultural Expression

International Day of Peace

The International Day of Peace was marked with an Art Exhibition in the Ards Tourist Office. The exhibition included pictures and memorabilia from “The Troubles”.

Mela

110 people from across the Borough attended the Mela in Belfast on 30 August to experience other cultures.

Intercultural Storytelling Programme

The Good Relations Officers had engaged with women from the Intercultural Forum and International Women’s Group to develop, design and deliver a programme to address diversity in our society. The project addressed silent sectarianism and racism, which was a requirement of the GR Action Plan.

Officers had worked with the ladies to build their confidence and had supported them to deliver the project. The project involved a number of workshops including: exploring notions of prejudice; discovering common group and acceptance of difference. The ladies, supported by the GROs, delivered the workshops, which were linked to the school curriculum in Priory College, Glastry, St Columba and Strangford College.

The outcomes of the project were assessed through attitudinal surveys. Evaluation results had shown a positive change in attitudes amongst the schoolchildren who participated in the project.

Mobile App for Minority Ethnic Visitors and Residents

Staff had worked with SERC students to adapt a mobile app for minority ethnic visitors and residents in the Borough that gave up to date information and key points of contact. That included practical information on statutory agencies, public services, education and housing.

Good Relations Multi-Cultural Music Events

The section delivered two musical events which showcased both minority ethnic and loyalist bands both playing the same musical scripts. The events were delivered in Ards and Bangor during the Community Relations Week in October 2015 and approximately 35 people attended.

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Another local loyalist band, which had attended the musical events went on to work with the facilitator over a six week period and played at the main St Patrick’s parade in Belfast.

Symbolism

The project ran over three weeks in the autumn, with two men’s groups from East End and Holywood. Participants discussed the flying of flags and cultural symbols and how cultural symbolism should be treated with respect.

Cultural Expression Programme

The GROs worked in partnership with NIFRS, PSNI and NIHE and supported 21 local cultural festivals associated with bonfires. The GROs continued to build relationships with those who did not sign up to the programme in 2015.

Supporting Programmes

Interagency Meetings

Good Relations Officers attended interagency meetings throughout the Borough to build relationships with local community groups and to help address local issues. Examples included the provision of diversionary activities to address anti-social behaviour at Portavogie and Holywood. The project was run in conjunction with the PCSP.

Officers also attended the Homelessness Forum and continued to raise awareness across the Borough.

Grants

18 small grants were awarded in 2015/16. Grants were awarded under the themes: . Develop understanding, trust, equality and fairness . Build confidence and inclusion, and . Encourage meaningful dialogue and sustainable relationships based on the principles of equity, respect for diversity and interdependence

A total of £27,566.20 was awarded.

Networking

Officers had assisted the Mayor in making contact with a number of groups along the Peninsula. The Mayor had hosted a meet and great with a number of representatives from the groups in the Mayor’s Parlour.

RECOMMENDED that Council notes this report.

Having recently spoken with representatives of Ballyholme Yacht Club, Councillor Muir advised that a number of Chinese sailors would be visiting the Club. Under the

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The Director of Community and Wellbeing suggested that he forward those details to the Head of Community and Culture.

Councillor Menagh raised the matter of bonfires and wondered if all monies had been awarded to the relevant cultural groups.

In reply, the Head of Community and Culture clarified that that had not yet taken place as a formal letter of offer from the Housing Executive had only been received that afternoon. Officers were required to review and consider the terms and conditions before it could be formally accepted. She would therefore hope to commence initiation of payments from the deadline of next week.

Councillor Menagh stated that those groups had made a variety of bookings which necessitated payment. He added that they had been working very hard behind the scenes.

The Head of Community and Culture undertook to issue monies as quickly as possible.

Councillor Martin welcomed the report and wished to highlight two aspects of their programme deserving of a special mention, namely the Holocaust memorial event and the Battle of Britain Commemoration. He thought both were superb and he commended Officers for their efforts.

Likewise, Alderman Irvine had been in attendance at the Somme memorial event held on Saturday past. The commissioned piece of music played by the Somme Flute Band had been fantastic and it had been great to see such large crowds supporting the Council’s event.

NOTED.

AGREED TO RECOMMEND, on the proposal of Councillor Boyle, seconded by Councillor Muir, that the recommendation be adopted.

6. JOHN HEWITT BURSARY (FILE CW50)

PREVIOUSLY CIRCULATED:- Report from the Director of Community and Wellbeing detailing that the John Hewitt International Summer School was a five-day literary influenced festival of culture and creativity which took place in the last week of July every year in The Market Place Theatre & Arts Centre, Armagh.

In May 2016, Ards and North Down Borough Council offered a 5 day residency to attend the festival, at a cost of £350, with an application deadline of 31 May.

Despite advertising this bursary widely in the Arts Guide (6,000 copies) and on social media, there were no applications for this residency.

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Contact had been made with the John Hewitt Society, who also received applications directly. The Society would match a suitable resident from the Ards and North Down Borough to avail of our bursary scheme. That process had been adopted in the past.

RECOMMENDED that Council approves the Bursary for attendance at the John Hewitt Summer School is offered to a resident of the Ards and North Down Borough through, recommendation by the John Hewitt Society.

Councillor Boyle was disappointed that no response had been forthcoming and hoped that someone would derive benefit from the Bursary.

In a similar vein, Alderman Smith was also saddened and bearing in mind the size of the Borough and varied groupings, wondered how the field might be widened to allow the Bursary to become more attainable.

The Director of Community and Wellbeing commented that the criteria was defined by the John Hewitt Society but the Council would assist in attracting applicants as best as it could.

(Councillor Menagh left the meeting at this stage – 7.50 pm)

AGREED TO RECOMMEND, on the proposal of Councillor Boyle, seconded by Councillor Martin, that the recommendation be adopted.

7. YOUTH COUNCIL – PARTNERSHIP AGREEMENT (FILE CW50) (Appendix II)

PREVIOUSLY CIRCULATED:- AND Youth Council Partnership Agreement and report from the Director of Community and Wellbeing detailing that in May 2016, Members were advised that a formal partnership agreement had been established between the Education Authority (EA) Youth Services and Council would ensure the Youth Council would be the core mechanism for Children and Young People to participate and pro-actively engage in EA and the Council business, thus promoting the voice of young people within the Borough.

It was envisaged that the Partnership Agreement would be approved in June 2016 and recruitment to the Youth Council would begin in earnest in September 2016, with Council assistance.

The EA had since advised that due to significant restructuring that in the interim Youth Services will retain their current divisional boundaries. Unfortunately, that would delay the establishment of a single Youth Council for the Borough, however officers would continue to drive forward with the Partnership Agreement. A draft Partnership Agreement is attached for consideration and the Agreement was also subject to approval by the EA, Youth Service.

The Deputy Head of the Youth Service, Stephen Dallas had confirmed that they would continue to support the Council in the interim period to facilitate access to young people for consultation purposes.

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RECOMMENDED that Council approves the draft Partnership Agreement, subject to EA Youth Services approval.

AGREED TO RECOMMEND, on the proposal of Alderman Irvine, seconded by Councillor Edmund, that the recommendation be adopted.

8. FEASIBILITY OF DE WIND MEMORIAL GUN – UPDATE (FILE CDV4) (Appendix III)

PREVIOUSLY CIRCULATED:- Field Gun location maps, Field Gun photographs and accompanying report from the Director of Community and Wellbeing detailing that in recognition of the contribution of Second Lieutenant Edmund de Wind, who was awarded a Victoria Cross (VC) for his service during World War I (WWI) and to commemorate the 100th anniversary of his death, the Council approved a Notice of Motion to assist and support the Edmund De Wind VC Centenary Committee to determine the feasibility of replacing the WWI Field Gun that was originally gifted to the people of Comber post WWI and subsequently removed during the World War II for the scrap iron appeal.

The Field Gun was identified as a Krupp L/35 M1909 13cm Field Gun, originally manufactured by Krupp in Germany.

Officers had assisted the Edmund De Wind VC Centenary Committee:

(i) To determine the technical specification and identify relevant drawings to enable the manufacture of a replica gun. Officers contacted various organisations including military archives in Germany and Imperial War Museum in London and governments and local authorities in Australia, America and Guernsey, who had also been gifted a Field Gun following WWI. Whilst detailed technical drawings are now not available, detailed specifications and photographs have been obtained. The De Wind VC Centenary Committee consider the level of technical information that has been obtained as sufficient for the group to begin discussions with potential engineering companies regarding the manufacture of a full size replica Field Gun, this will give an indication of the cost and overall feasibility of the project.

(ii) It was proposed that the Field Gun was permanently positioned in the Memorial Garden, The Square, Comber. On receiving the technical data for the Field Gun, site visits and proposed drawings of the location of the Field Gun in The Square, Comber would be considered by the Committee. As outlined in Appendix I, two options for the location of the field gun were under consideration,

Option 1 – to locate the Field Gun in the memorial area of the Square, alongside the War Memorial and RUC/UDR memorial

Option 2 – to locate the Field Gun as close as possible to its original location, as outlined in the Appendix II, the original photograph in which the gun was situated south of the Gillespie Monument, almost opposite Tesco / Sugarcane Cafe.

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Public Consultation Once more details were gathered in relation to the preliminary feasibility of the project and the costs involved the Edmund De Wind VC Centenary Committee would undergo comprehensive community consultation on the project, to include the possible location of the Field Gun. Planning permission would also have to be considered.

Funding It was proposed that, subject to costs, community support, planning approval etc, the group would seek funding, possibly from the Heritage Lottery Fund, which funded projects in excess of £100,000.

Other potential funding streams were also under consideration including the UK War Memorials, War Memorial Trust and the Memorials Grant Scheme

RECOMMENDED that the Council notes this report.

Councillor Edmund was delighted to see the progress being made and looked forward to witnessing the Field Gun being placed in its rightful place in the Square, Comber.

Councillor Martin echoed those sentiments.

AGREED TO RECOMMEND, on the proposal of Councillor Edmund, seconded by Councillor Martin, that the recommendation be adopted.

(Councillor Menagh re-entered the meeting at this stage – 7.52 pm)

(Having declared an interest, Alderman Smith and Councillor Martin left the meeting at this stage – 7.52 pm)

9. CITIZENS ADVICE ARDS AND NORTH DOWN LOCATION AND SERVICES (FILE CW20)

PREVIOUSLY CIRCULATED:- Report from the Director of Community and Wellbeing detailing that in April 2016, Members requested additional information in relation to the location of Citizens Advice Ards and North Down’s (CA AND) offices and in particular services in the Holywood area.

CA AND’s main offices would be in the Hamilton Road Community Hub, Bangor which was due for completion in June 2016 and the second main office would be the existing offices in 75 West Street, Newtownards.

Advice provision would be available five days per week at the two principal locations, above. Offices in those locations would be open five days a week for a minimum of 30 hours per week and opening hours would be10am – 4pm with lunchtime cover.

A third office was currently located in the Queens Leisure Complex and would continue to provide services on Monday, Wednesday and Friday mornings 10am –

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1pm. A small charge to cover utility costs, based on meter readings, would be applied for those offices by the Northern Community Leisure Trust.

CA AND’s services would include:

. Telephone Advice: Mon-Fri 10am-4pm via 0300 telephone advice line including all of Ards and North Down BT codes. The Hamilton Road office would be the main hub for telephone enquiries. A Triage/Gateway service model would be delivered to ensure that mechanisms were in place to provide appropriate levels of support for each client at the initial point of contact. The telephone triage/gateway system allowed for urgent cases to be prioritised

. Face to Face (appointment or in emergency): Mon-Fri 10am-4pm at the two primary locations and Holywood office. Details of the client’s query would be triaged, and an appointment or call back arranged based on urgency

. Outreach: to develop a targeted approach to delivery outreach across Ards and North Down area arranging appointments for outreach team as and when required. Therefore, CA AND advisors would no longer be available at set hours in set outreach locations, as that model provided ineffective and unsustainable. That support would be replaced with an appointments based approach. Appointments could be made in local community centres, community houses and even peoples own homes, by the home visiting team

. Home Visiting Team: to be delivered across Ards and North Down area for vulnerable clients, Mon-Fri 10am-4pm

. Digital Services: availability of 24/7 for web-based services with 48hrs response time

. Tribunal Representation: CAANND would introduce a full-time tribunal representation service whilst continuing to work in partnership with the Legal Support Project to deliver a service across the Ards and North Down areas to clients wishing to appeal benefit decisions

. Money Advice/Debt Service: CAANND will enhance the existing well established part-time debt service to that of a full-time service and deliver this across the Ards and North Down area. The service will offer advice, support and information on debt issues and also assist clients with Debt relief Orders, Independent Voluntary Arrangements as well as Bankruptcy and repossession.

Digital and Self Help Services: CAAND would introduce a dedicated website for the bureau that advertised opening hours and access channels. That would allow CA AND to better advertise and promote available services and those carried out by the bureau in terms of project work/partnerships, and would provide links to CA AND Facebook and Twitter accounts.

RECOMMENDED that Council notes this report.

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The Director of Community and Wellbeing made reference to the report and explained that its primary function was to furnish Members with details of the fixed locations of offices, available services and opening times.

Responding to a query from Councillor Menagh, he detailed that the offices in Bangor and Newtownards would be open from 10.00 am to 5.00 pm, five days per week.

In terms of staffing levels, Alderman Irvine questioned if the range of services would be supplied by the same number of staff undertaking differing roles.

The Director verified that the Service Level Agreement pertained to the level of service offered by Citizens Advice, whereas the resourcing of their offices was entirely up to them. Although he was unaware of any major staff changes, the Council did expect a certain level of service.

Councillor Smart supposed that the end goal was happy, satisfied customers receiving appropriate information and support. To that end, he asked if the Council would have access to any customer surveys that would demonstrate value for money.

The Head of Community and Culture underlined that there would be nothing received from the customers themselves but data was monitored showing how the organisation achieved its targets. Those details would be passed to the Department for Communities and she sought to explore that additional suggestion.

Councillor Smart concluded that it would be useful to have sight of that feedback to observe how the overall service was operating.

NOTED.

AGREED TO RECOMMEND, on the proposal of Councillor Boyle, seconded by Alderman Irvine, that the recommendation be adopted.

(Alderman Smith and Councillor Martin re-entered the meeting at this stage – 7.55 pm)

10. DRAFT PEACE IV ACTION PLAN (FILE 142040) (Appendix IV)

ATTACHED:- Copy of PowerPoint presentation.

PREVIOUSLY CIRCULATED:- Draft PEACE IV Action Plan and accompanying report from the Director of Community and Wellbeing detailing that the EU Programme for Peace and Reconciliation was a unique Structural Funds programme aimed at reinforcing progress towards a peaceful and stable society in Northern Ireland and the Border Region of Ireland. It represented the European Union’s commitment to supporting the peace process across the region and was initially launched in 1995.

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The PEACE Programme would provide support to projects that contributed towards the promotion of greater levels of peace and reconciliation. The Programme would also place a strong emphasis on promoting cross-community relations and understanding in order to create a more cohesive society.

Projects must be able to tangibly demonstrate how they would contribute towards the results and outputs of the Programme to create a shared understanding of the past and a fundamental change in attitudes and behaviour.

The PEACE IV Programme aimed to build upon the experience of previous programmes by tackling the remaining challenges that existed in building positive relationships and developing shared spaces. Local Authorities across Northern Ireland and the border counties had been asked to prepare Action Plans which demonstrated commitment to tackling real and complex issues, such as racism and sectarianism, which prevented the benefits of a united and shared community from being realised.

The strategic objectives for each of the three local authority relevant themes were:

Strategic Theme Objective Children and Enhancing the capacity of children and young people to form Young People positive and effective relationships with others of a different background and make a positive contribution to building a cohesive society Shared Spaces The creation of a more cohesive society through an increased and Services provision of shared spaces and services Building The promotion of positive relations characterised by respect, and Positive where cultural diversity is celebrated and people can live, learn Relations and socialise together, free from prejudice, hate and intolerance

Following a significant public consultation exercise involving 548 people, the attached Draft PEACE IV Strategy and Action Plan had been developed, which represented the views of the community on the emerging priorities for the area and possible initiatives.

The draft PEACE IV plan would be subject to a two stage application process. The stage one assessment entailed the completion of a succinct online application form, by 21 June 2016. The content of the application form would be based on details included in the draft plan including:

1. How the project (PEACE IV Strategy and Action Plan) contributes towards achieving the stated results and outputs of the PEACE IV Programme 2. Why it is important for the project to work on a cross boarder basis. 3. How the proposed partnership is the best possible delivery mechanism.

Successful stage one applicants would be invited to submit a stage two application in September 2016. Stage two of the process would include the submission of a detailed Plan which would provide more information on the specific projects identified and would be subject to a robust appraisal. That two stage application process

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CWB.15.06.16 would provide additional time to establish the PEACE IV Partnership and work up detailed projects for inclusion in the final Plan.

Applications would be assessed by the Joint Secretariat of SEUPB with the decision regarding funding awards being made by the SEUPB Steering Committee. The Steering Committee aimed to make a final decision on applications within 36 weeks from the receipt of application in the case of a rolling call.

Feedback received as part of the PEACE IV consultation exercise would be considered as part of the community planning process. PEACE IV funding would likely be one of the delivery mechanisms used to help achieve some of the relevant outcomes that will be in the Community Plan.

In advance of submission of the stage one application and establishment of a full Ards and North Down Borough Council PEACE IV Partnership, to endorse plan and manage the programme, SEUPB had confirmed that the Strategic Community Planning Partnership should approve draft plan to inform the stage one application by 21 June 2016. The Draft Plan should also be approved by Council.

RECOMMENDED that Council approves the draft PEACE IV Plan, to inform the stage one application to SEUPB.

At this juncture, the Director of Community and Wellbeing welcomed and introduced Theresa Hogg to the meeting and invited her to commence her PowerPoint presentation on the draft PEACE IV Strategy and Action Plan, following which she responded to Members’ questions as undernoted:-

o A budget of £3,002,991 had been allocated which could not be varied – three priority areas for focus were Children and Young People, Shared Spaces and Services and Building Positive Relations.

o Concentration was not given to the results of one survey; rather a range of one to one surveys/conversations were held.

o The issue of young leadership and employability had been tentatively discussed and an accredited leadership programme was being developed.

o Programmes would be developed for enhancing the capacity of children and young people to form positive and effective relationships with others of a different background and make a positive contribution to building a cohesive society.

o With regard to capacity building and the assistance of Church based youth organisations, it was the intention to bring organisations together with a co- designed and co-owned programme.

o Emphasis was given that the EU vote would not be affected by the decision either way, as to decouple from the EU would take two years.

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o Consultations for many projects had been undertaken throughout the process but in taking those forward there was the necessity to ensure they met the criteria and demonstrated a cross border and cross community ethos.

o The PEACE IV Partnership held the ultimate decision making responsibility but details of the programme would be brought to the Council for information. Currently nine elected Members were representatives on the Partnership to reflect the Council’s perspective.

For the purposes of clarity, the Director of Community and Wellbeing reiterated that a Stage 1 application based on the PEACE IV Draft Strategy and Action Plan would be submitted by 21 June 2016 to meet the SEUPB deadline, albeit with the caveat that it would be ratified at the Council meeting.

On behalf of Members, the Chairman thanked Ms Hogg and Officers for the vast quantity of work involved in compilation of the Action Plan.

AGREED TO RECOMMEND, on the proposal of Councillor Boyle, seconded by Councillor Thompson, that the recommendation be adopted.

11. ENVIRONMENTAL HEALTH PROTECTION AND DEVELOPMENT ACTIVITY REPORT (FILE CW45)

PREVIOUSLY CIRCULATED:- Report from the Director of Community and Wellbeing detailing that the role of Environmental Health Protection and Development was to ensure a better quality of life for all. From the protection perspective we sought compliance with Food, Public Health, Pollution, Safety, Consumer and Housing Legislation and Standards, to protect the public from physical, chemical and biological agents, or conditions that may cause harm or ill health.

The department supported the Take Five Steps to Wellbeing principles. We sought to develop public health and wellbeing both within the organisation and externally. We were currently involved with initiatives to enhance the lives of the fuel poor, the safety of young and old in the home, mental health issues, allergens and obesity. Most of those issues were delivered in partnership with others and we continued to seek ways to develop the health and wellbeing of the public.

The range of statutory and non-statutory functions delivered on behalf of the Council were as follows:

. Food (full range of functions) including food manufacturing and fisheries . Health and Safety . Consumer Protection (safety of consumer goods) . EH protection (Pollution Control) . Planning Consultations . Industrial pollution prevention and control . Local Air Quality . Public Health (nuisance) . Housing (Private Tenancies Order)

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. Pest Control . Internal Council Wellbeing / Health initiatives . External Wellbeing initiatives ie World Mental Health Day, Integrated Care Partnerships (ICPs)  Tobacco Control shared service (with Lisburn & Castlereagh CC and the Down portion of Newry, Mourne and Down) . Home Safety shared service (with Lisburn & Castlereagh CC and the Down portion of Newry, Mourne and Down) . Affordable Warmth

The workload of the department was split between requests for service, planned inspection and wellbeing intervention activities.

Service Requests Service requests related to individuals requests for assistance for example in relation to pest control, or when the activities of one party caused an adverse effect on another for example in relation to environmental health nuisances and pollution control.

The number of service requests by category 2015-16 Department Function Number of Requests Pest Control 811 General Environmental Health 688 Pollution Control 474 Food Hygiene and Standards 109 Private Tenancies Complaints 107 (Private rented property) Health and Safety 31 Consumer Protection 26 (safety of consumer goods) Tobacco Control 10 Licensing 5 Total 2261

In addition to the above 231 applications were made under the Private Tenancies Order to have homes inspected against the fitness standard and 31 EIR/FOI information requests were processed.

1461 letters were issued in relation to service requests to the department and 239 statutory notices were issued under the Clean Neighbourhoods and Environment Act (Northern Ireland) 2011, to secure environmental improvements and abatement of nuisances.

In order to meet the needs of the public we endeavour to respond as quickly as possible to service requests. Our performance indicator in this regard is to respond to >90% of service requests within two working days. Our performance this year comprised less than 5 days (3%), between 2-5 days (92%) and between 3-5 days (5%).

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Planning Consultation Officers responded to 314 consultations from the planning department on planning matters that could potentially affect public or environmental health.

Planned Inspection and Proactive Visits to Commercial Premises

There were currently 3030 open commercial premises on the Environmental Health database. During the year 1309 (just over 1/3) of those premises were visited to assess compliance with legislation, to educate business operators on new legislation and requirements and to obtain samples. In order to reduce the burden on business many of those visits were carried out concurrently with officers assessing a range of legislative compliance – for example food hygiene, food standards and tobacco control might have been addressed at one visit. In addition, all businesses and premises were risk assessed to ensure that those which might present the greatest potential risk to public health were visited most frequently.

Some of the premises might have received a number of visits over the period. That happened with a number of food premises over the last year when many catering establishments sought assistance in compliance with the food information regulations. In addition, a number of businesses would have been visited a number of times to obtain samples for chemical and bacteriological analysis to assess food safety, compositional standards and labelling.

Table of Compliance activities Vs number of premises visited Row Labels Compliance Number of Activities Premises Recorded Visited Health and Safety 974 585 Food Hygiene 929 562 Tobacco Control 756 625 Food Standards 458 362 Licensing 113 64 Consumer Protection 55 47 Industrial Pollution 20 13 Environmental Health 3 2 Total 3308 2260

Those visits generated 1264 letters that contained warnings about breaches of legislation and advice, 674 advice only letters and the service of 76 statutory notices.

It should be noted that Tobacco Control functions were carried out as a shared service with (with Lisburn & Castlereagh CC and the Down portion of Newry, Mourne and Down).

As a result of reactive and proactive work in the department, eleven prosecutions had taken place across all functions as reported to Council in March.

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Food and Consumer Protection Narrative

Food Control In addition to the routine inspection of food premises and the reactive work in dealing with complaints and notification of food poisoning incidents, a food sampling programme was undertaken. Food sampling was an essential and effective tool in ensuring that consumers were provided with safe food and the information to enable them to make informed choices about food purchases. During the year, 623 samples of food were sent for microbiological testing and 197 samples were sent for chemical analysis. That was also a particularly important service for food producers in our area as it helped them quality assure their produce for sale outside the area.

Initiatives were undertaken this year to enhance support and advice to local businesses as follows:

. Food business operators were invited to information seminars about the introduction of the mandatory display of Food Hygiene Ratings due to come into force on 1st October 2016. From that date it would be an offence not to display their Food Hygiene Rating in a prominent place at all entrances to their premises. At the seminars they were provided with information on the fixed penalty fines applicable for failure to display and how to make preparation to achieve the best possible rating before the requirement comes into force.

. Chinese caterers – the services of a Chinese interpreter were employed for a week in February to accompany Environmental Health Officers on visits to premises where either communication difficulties had been identified or where the business was failing to meet standards. The interpreter also facilitated an information seminar on the introduction of the mandatory display of Food Hygiene Ratings as mentioned above.

Consumer Protection The section provided a support and advisory service to local manufacturers, suppliers and distributors of non-food consumer products in respect of the safety. Local businesses had received advice regarding safety of a diverse range of consumer goods including wax candles, toys, crafts and electrical goods. The scope of that work had increased significantly over recent years following the introduction of The Construction Products Safety Regulations. That extended our work into the area of the manufacture of all construction products. Officers would require additional training to achieve the knowledge and expertise to enable them to carry out inspections and advisory visits to local businesses for this function.

Health and Safety Noise and Petroleum Narrative

Health and Safety A total number of 2540 premises are registered for health and safety, and 974 visits were completed during the year. The breakdown of these visits is as follows:

526 Inspections 377 Revisits

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19 Visits to investigate accidents 31 Visits in response to requests for advice 15 Visits in response to complaints about premises or work activities 6 Other visits

In addition to visits to assess compliance with general Health and Safety legislation, a number of those visits were in relation to specific Initiatives that the Service participated in, either due to an assessment of local needs or as part of the work plan agreed by the Northern Ireland Local Authority Health and Safety Liaison Group (HSLG) which was a partnership with the Health and Safety Executive Northern Ireland.(HSENI).

Gas Safety in Caravan Holiday Homes and Residential Park Homes A letter was sent to each of the Caravan Site owners in the Borough in May 2015, following a letter to the Chief Executive from the HSENI regarding the Coroner’s report into the fatal accident at a caravan park in Newcastle in January 2015. The site owners were all sent details of a Safety Alert regarding unsafe gas cookers along with a leaflet regarding Gas Safety in Caravan Holiday Homes and Residential Park Homes; which they were asked to provide to each Caravan owner on their sites. Officers subsequently followed up those letters during visits to sites in relation to both Health and safety, and Caravan Site Licensing. The Council also placed the Safety Alert as a banner on its website, and issued a press release.

Sunbed Test Purchase Exercises As part of the HSLG work plan officers carried out Test Purchase exercises to assess the controls and procedures local businesses had in place to prevent under 18 year olds from using Sunbeds. Following advisory visits to all Sunbed premises in the area, officers carried out 2 Test Purchaser exercises during the year with volunteers aged 15 and 16, who visited 17 premises in the Borough – 3 of the premises sold a Sunbed session to a child under 18. Those premises were issued with Fixed Penalty Notices for the offence, which incurred a penalty of £250 – 2 of the premises paid the Fixed Penalties and legal proceedings had been initiated against the third.

Tattooists In response to a number of complaints regarding Tattooing and following training provided by the Chartered Institute of Environmental Health, each of the tattooists practising in premises in the Borough were inspected. In addition to assessment of the safety of the activity of tattooing, those visits placed particular focus on the documentation required for proof of age, and record keeping.

Joint visits with Northern Ireland Fire and Rescue Service (NIFRS) Officers carried out joint inspections with the NIFRS in December 2015, visiting premises assessed as having a risk of overstocking. That was the second time that worthwhile initiative had been arranged and officers visited 41 premises. Improvements required included general health and safety; accident reporting; upgrading means of escape lighting; keeping passageways, stairs and fire exits clear; and keeping fire doors closed.

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Mind Body and Business (MBB) 9 small businesses in the area participated in a Workplace Health and wellbeing Initiative, promoted by MBB, which was a partnership between the Public Health Agency and the Council’s Environmental Health and Economic Development Departments. The businesses availed of a grant of up to £250 to support their initiatives, which included; healthy breakfasts, lunches or snacks, and team exercise.

The partnership provided a sign posting webpage and other services provided by and promoted to businesses in the area included First Aid training and health checks provided by Northern Ireland Chest Heart and Stroke, and Cancer Focus.

Firework Licence Applications 21 Firework Licence applications were assessed by officers for displays held within the Borough. Officers were warranted by the Department of Justice Firearms and Explosives Branch (FEB) and provided comments and where necessary additional conditions to the FEB, who in turn issued Licences for fireworks display if Officers were content that it was safe to do so. Officers also inspected premises where Fireworks or flares were stored and which were registered under the Manufacture and Storage of Explosives Regulations.

Pollution Control – Noise

Clean Neighbourhoods and Environment Act (NI) 2011 – S.65 Noise Abatement Notices 475 Complaints about noise were investigated during the year. That included 171 received by the dog enforcement team.

5 Noise Abatement Notices were served during the year, with the details as follows:

. 1 Notice was issued in relation to noise from an extraction system from a Hot Food Takeaway causing a nuisance at a neighbouring dwelling. Works were completed in order to abate the nuisance . 3 Notices were issued in relation to noise from Barking Dogs. Complaints have continued to be received in 2 of these cases, and the investigation to confirm whether there had been a breach of the Notice is in progress. If sufficient evidence was obtained, legal proceedings shall be instigated . 1 Notice was served requiring the owner of a domestic premises to desist from and prevent the slamming of doors within their property, which had been found on investigation to be causing a nuisance to their neighbour

Clean Neighbourhoods and Environment Act (NI) 2011 – S.65 Summary Proceedings for Noise Nuisance 1 Prosecution was completed during the year, as Officers had obtained evidence confirming breach of a Noise Abatement Notice served in July 2014 regarding a Barking Dog. The case was heard in August 2015, when the dog owner entered a guilty plea and on conviction was ordered to pay a fine of £150 and costs of £468. While the complainant had reported that there had been some sporadic barking since the case was heard, they had not currently stated that it was causing a nuisance, which would trigger further investigation.

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Public Health and Housing Narrative

Service Requests Much of the work of the Public Health and Housing service unit related to service requests from residents. For the year 2015/2016, Officers responded to 1736 service requests relating to pest control, housing/drainage issues and neighbourhood nuisance (excluding noise).

The most common types of service request related to pest control, with rodent and flying insect complaints being received in the greatest numbers. We provided an investigation and advice service, which ensured that the root cause of pest problems could be properly identified and effective solutions could be made. Support was also provided to Officers carrying out the food hygiene function, when assistance is required in relation to pest control matters.

Other types of service requests received included neighbourhood complaints in relation to housing defects, malodour, smoke, and problems with drainage/flooding.

Private Rented Housing Regulation of the private rented housing sector was carried out by this service unit, primarily through the enforcement of the Private Tenancies (Northern Ireland) Order 2006 and ancillary regulations. Officers inspected rented properties to ensure they were fit for habitation, free from disrepair and that they were not in a condition that was prejudicial to health. During 2015/2016, the service unit issued 224 Certificates of Fitness, while 16 properties were found to be unfit and Notices of Refusal were served on the landlords.

Housing officers also worked to ensure that landlords were complying with tenancy deposit and landlord registration requirements. A number of fixed penalties were issued against landlords/agents who failed to comply with the tenancy deposit legislation. The legislation was likely to be reviewed with the aim of correcting current weaknesses in its wording; that would aid regulation but would likely increase demand for our services.

Air Quality This was a shared service with Lisburn and Castlereagh City Council. Local air quality was monitored at 16 sites in the Borough, with annual reports being submitted to DOENI as required by legislation. A successful grant application was made during 2015/2016, which had secured £19k per year of external funding towards providing the service over the next three years.

Notices Issued and Prosecutions 239 notices were served using the Clean Neighbourhoods and Environment Act (NI) 2011, following service requests or housing standards inspections.

A landlord was prosecuted in September 2015 for illegally evicting his tenant; a fine of £150 was issued and the landlord made to pay legal costs of £150.

An owner occupier was convicted in December 2015 for failing to comply with a Notice issued under the Clean Neighbourhoods and Environment Act (NI) 2011. The

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Notice related to an accumulation of rubbish and human waste, which was causing a malodour nuisance at neighbouring apartments. The individual was fined £200 and ordered to pay costs of £253.

A rental agent was convicted in December 2015 for failing to pay a fixed penalty issued in relation to the Tenancy Deposit Scheme. The magistrate imposed a fine of £2500 and ordered the agent to pay £799 costs. That was one of the first cases to be taken using this piece of legislation, and must be regarded as having a positive impact on future compliance due to the level of fine that was issued.

Wellbeing Narrative

Affordable Warmth Low Income Households that could not afford to heat their home were at much greater risk of respiratory and other illnesses, poor mental health and accidental injury. The impact could be poor educational attainment, increased illness, exacerbation of existing health conditions (such as arthritis and rheumatism) and limited dietary choices.

The Affordable Warmth Scheme had been designed to target support at those households which needed to spend 25% or more of their income on heating and lighting their home. It was open to both owner occupiers and tenants from the private rented sector with a household income of less than £20,000. Full grant was available to owner occupiers and landlords made a 50% contribution towards the cost of the energy efficiency improvement work. Northern Ireland was the first region to adopt a targeted area-based approach on this scale. It differed significantly from previous schemes in that it actively identified vulnerable people in the poorest housing and drew on the local knowledge of Councils and the Housing Executive grants experience to ensure that those who would potentially benefit most were targeted. By comparison, previous initiatives, such as the Warm Homes Scheme, worked on an application basis where the person seeking the support approached the funder.

To develop the targeted approach, the Department of Social Development worked with the University of Ulster to identify the households most at risk of fuel poverty. The list provided to this area included approximately 4,500 addresses.

In 2015/16 the Ards and North Down area statistics were as follows:

Visits 4783 Letters 1621 Referrals To NIHE 860 Approved Works 470 Value of Approved Works £1.4 Million

Tobacco Control The Tobacco Control function was currently operated as a shared service by Ards and North Down Borough Council on behalf of ourselves, Lisburn and Castlereagh CC and the Down portion of Newry, Mourne and Down DC.

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The service was tasked with ensuring compliance with the smoke free legislation (no smoking in enclosed public places, public transport and certain work vehicles; provision of compliant smoking shelters and appropriate signage). It was also responsible for communicating the newer retail legislation pertaining to display of tobacco products and enforcing under age sales restrictions. Encouraging businesses to embrace a wider smoke free policy beyond the legal requirements and signposting to smoking cessation services forms a part of the work. A total of 3,557 inspections were carried out across the three Council areas to ensure compliance with the Smoking (NI) Order in 2015/16 (756 of which were in Ards and North Down).

As part of the inspections, the Tobacco Control Officers focused on carrying out compliance visits to small tobacco retailers following the introduction of the display ban. They also carried out visits to premises to provide advice on smoking policies, including a proactive approach on expanding smoke free areas and promoting smoking cessation, and carried out inspections in premises with a large number of work vehicles.

Over 178 written warnings were issued for failing to display no smoking signage, four written warnings and one fixed penalty for smoking in smoke free premises, 13 written warnings for failure to prevent smoking and 50 written warnings for failing to display no smoking signs in vehicles. That represented a total of 246 actions, of which 166 (67%) were issued in Ards and North Down.

Underage sales activity continues to be an important part of the Tobacco Control Officers work with over 440 premises (175 in Ards and North Down) visited across the three areas to promote compliance with age of sale legislation and actual test purchase exercises carried out in 178 premises (62 in Ards and North Down). Sales were made in 18 of those premises but it was encouraging to note that none were made in Ards and North Down.

The Tobacco Control Officers also noted a number of non-compliances in relation to smoking in smoke free vehicles, and as a result two written warnings and 45 fixed penalty notices were issued for smoking in work vehicles (34 in Ards and North Down).

Furthermore, two cases in Ards and North Down were referred for prosecution following non-payment of the fixed penalty notice. The first case was withdrawn as the defendant requested to pay the fine and solicitor fees instead of proceeding to Court, and the second defendant was successfully prosecuted and fined £120 in addition to an offender levy of £15 and legal costs of £169 incurred by the Council.

Home Safety The reduction of accidental deaths and injury in the home was a non-statutory function of great importance, as every week, two people or more died in Northern Ireland as a result of an accident in the home, and more accidents occurred in the home than on the roads and in the workplace combined.

As well as awareness raising activities, the Council provided a Home Safety Check Scheme to target those most at risk of a home accident – babies and children under

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CWB.15.06.16 five, people over 65 and other vulnerable groups at greater risk (eg mental, physical or sensory impairment, economic deprivation, etc.)

The scheme was currently operated as a shared service by Ards and North Down Borough Council on behalf of ourselves, Lisburn and Castlereagh CC and the Down portion of Newry, Mourne and Down DC and target visits were agreed with Public Health Agency (PHA) who co-fund the service. A total of 1217 home safety checks were carried out in Ards and North Down, Lisburn and Castlereagh and Down areas during 2015/16. 428 of those were in Ards and North Down (252 Older Persons & 176 under 5s).

After carrying out a needs assessment, Home Safety Officers provided over 8,180 pieces of equipment during those Home Safety Checks (over 2,490 in Ards and North Down). The types of equipment provided, such as stair gates, cupboard locks, helping hands and touch lamps, were known to reduce the risk of accidental injury. The annual monitoring survey found 69% Older Persons using the equipment found it to be “very useful” with a further 31% rating it as “useful”. Similar results were found for those with children under 5, with 63% rating equipment as “very useful” and 33% found it “useful”.

Home Safety Officers also linked with other agencies to ensure a more holistic approach to the needs of the client. They made a total of 473 onward referrals (199 of which were from Ards and North Down).

Agency Number of Onward Referrals during 15/16 NIFRS 174 OT 123 Local Council 77

Age NI 17

Health Professionals 18 PSNI 2 Warmer Homes 6 NIHE 9 Safe & Well 8 Other 39 Total 473

As part of the “awareness raising” activities, Home Safety Officers also carried out/participated in a total of 44 talks, 25 events and 16 summer schemes (of which 10 talks, 7 events, 6 summer schemes were in Ards and North Down). In our area, approximately 300 older people, 40 parents and child-minders, 30 vulnerable adults and 60 schoolchildren attended these activities. A further 1650 children were given access to the new RADAR centre for an interactive safety experience (formerly BeeSafe) and at the registration of 1582 births in the Council area, parents were provided with home safety information including blind cord safety and cleats. The report above indicates the baulk of the work of the department.

RECOMMENDED that the report be noted.

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AGREED TO RECOMMEND, on the proposal of Councillor Martin, seconded by Councillor Thompson, that the recommendation be adopted.

12. “YOUR HEALTH MATTERS” – CHIEF MEDICAL OFFICER’S REPORT 2015 (FILE CW48) (Appendix V)

PREVIOUSLY CIRCULATED:- Chief Medical Officer’s Report 2015 and accompanying report from the Director of Community and Wellbeing detailing that On 23 May 2016, the Department of Health NI published the Annual Report of the Chief Medical Officer (CMO) for Northern Ireland 2015.

The clear message from Dr Michael McBride, CMO was that the choices we made and the lifestyles we led could have a significant impact on our health and wellbeing.

The report highlighted that people were living longer healthier lives, dental health among five-year olds and 12 year olds was improving and young people were less likely to become smokers. Dr McBride welcomed those encouraging trends whilst pointing to those areas which continued to cause concern, such as continuing health inequalities for those living in disadvantaged areas.

The CMO’s report highlighted the health benefits of regular exercise (page 22), and offered new advice on safer levels of alcohol consumption (page 8). The report also dealt with the disturbing problem of self-harm and the damage, particularly to young people, caused by the use of new psychoactive substances, welcoming the legislation in Westminster to counter the sale and distribution of those substances (page 14). The Psychoactive Substances Act 2016 came into force on 26 May 2016

It was also noted that the Northern Ireland Assembly introduced legislation to allow the Department to ban smoking in cars, and its introduction would protect children from exposure to tobacco smoke. Elected members should note that our Council Tobacco Control Officers would continue to be at the forefront of enforcing current legislation to protect people from the harmful effects of secondhand smoke, encourage the extension of smoke free areas and would support local businesses by providing advice and guidance on the new standardised packaging for tobacco products which came into effect on 20 May 2016 (page 20).

Also of particular interest to Members would be the focus on home accident prevention (page 32), with the alarming statistic that two people in NI died every week as a result of an accident in the home. At present Ards and North Down Borough Council co-ordinated the home safety check scheme across our Council area, Lisburn and Castlereagh City Council area and in the Down area of Newry, Mourne and Down. All three Councils contributed to the scheme which was funded in partnership with the Public Health Agency.

All home safety visits across Northern Ireland were recorded on a standardised proforma for households with children under five years and persons over 65 years. The non-personal data, formerly captured using digital pen technology and now on iPad was collected in a database supported by RoSPA, with Ards and North Down Borough Council providing the Systems Administrator to support, analyse and

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CWB.15.06.16 interpret the data. The resulting reports could be used to identify areas of concern thereby providing the evidence base for future initiatives and focus. Our Systems Administrator provided all the statistical information detailed on page 33 of the CMO’s report.

Cycling to school schemes (page 7), air quality (page 17) and tackling obesity through diet and exercise (page 22) were some of the other topics identified in the report which were also actioned by this Council as part of the commitment to improving public health.

The report also considered initiatives to improve the quality of care provided to patients in their own home as well as in hospital. There were two Integrated Care Partnerships (ICPS) in our area and the Chair of the North Down ICP, Dr Doran was quoted on page 37 of the report regarding the Enhanced Care at Home approach for the elderly. The Council was represented on both ICPs and also at South Eastern level looking at ways of integrating our services with the health sector.

RECOMMENDED that the Council notes the contents of the Annual Report of the Chief Medical Officer for Northern Ireland 2015, with particular reference to the services provided by the Council that contribute both directly and indirectly to the key topics contained within the report.

AGREED TO RECOMMEND, on the proposal of Councillor Boyle, seconded by Councillor Martin, that the recommendation be adopted.

13. DOE ‘POLICY CONSULTATION’ ON DILAPIDATED/DANGEROUS BUILDINGS AND NEGLECTED SITES (FILE CW49) (Appendix VI)

PREVIOUSLY CIRCULATED:- DOE Policy Consultation and accompanying report from the Director of Community and Wellbeing detailing that the Department of the Environment had been actively considering policy on dilapidated / dangerous buildings and neglected sites over the past two years. It was recognised that such sites may present not only a risk to members of the public but could also attract anti- social behaviour and discourage economic activity and redevelopment. The Department of the Environment had issued a policy consultation which sought to gain views on the most appropriate approach to be taken in developing a legislative regime to address dilapidated / dangerous buildings and neglected sites. The consultation advised that, “Ultimately, the desired outcome is that Councils will have access to an effective, fit for purpose, regime that is applied consistently and proactively across all council areas, thereby enhancing the environment for all”.

It was worthy of note that the reason that a new regime was required was due to the narrow scope of the existing provisions which gave the Councils some powers to act in serious or high risk situations but were less focused on neglect and more minor issues.

The legacy Councils provided a response to the 2014 DOE Discussion Document on the subject and the development of the current policy consultation was strongly welcomed. We believe that the suite of existing provisions did not deliver the

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CWB.15.06.16 standards required for unoccupied buildings and sites within local communities. Therefore in order to reduce the adverse impacts from such buildings and sites and in order to best support local efforts to regenerate and develop local areas, we believed that an updated statutory regime was necessary.

The current legislative regime covered legislation enforced by Environmental Health, Building Control and Planning within the Council and the views of all of those services had been incorporated into the response.

Responses to the specific questions posed within the policy consultation were provided as follows:

Q1 Do you agree that Option 4 should be the preferred option? If not, please indicate your preferred option and the reasons for that preference. We agree that option 4 should be the preferred option as it is only this option that allows for the introduction of provisions to deal with the full scope of matters which pertain to dilapidation, dangerous buildings and neglected sites. We believe that it is important that scope encompasses measures to deal with minor problems akin to the “broken window” right up to robust procedures to deal with more extensive problem sites.

This approach would be beneficial in providing legislation which would be consistent across all of the relevant geographical areas, allowing clearer approaches by the enforcing authorities and increased clarity for the land/building owners who may own properties in different areas.

Q2 Do you agree with the Department’s approach to consolidating and amending Article 65 of the Pollution Control and Local Government (NI) Order 1978? If not, please comment on the specific issue(s) causing concern. We agree with the Department’s suggested approach, however, in broadening the scope of Article 65 provisions the Department must ensure that its use in relation to statutory nuisance remains unhindered. In dealing with the wider scope we believe that the Department should issue guidance on the nature of physical injury and anti- social behaviour that it envisaged the new legislation should deal with. Development of any such guidance should be undertaken in consultation with the enforcement authority.

We would agree that provision should be made to protect the built heritage, and would welcome measures that enable enforcement of Dilapidated/dangerous building legislation, whilst still providing for the protection of listed buildings. Development of such measures should be undertaken in consultation with enforcement authorities, to ensure that such protections do not hinder the timely use of the legislation.

Q3 Do you agree with the Department’s approach to consolidating and amending Article 66 of the Pollution Control and Local Government (NI) Order 1978? If not, please comment on the specific issue(s) causing concern. In practical terms the ability to require the removal of rubbish and other material deposited is welcomed as it is frequently the case that such material accumulates alongside material from the building itself, and it remains odd that only some of the

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CWB.15.06.16 material on such a site may be removed. With reference to the rubbish and material deposited from other sources it must be noted that there are existing legislative provisions under the Waste and Contaminated Land (NI) Order 1997 which provides a regime to address illicit waste activities. Any guidance should recognise the relationship between these provisions and define where the Northern Ireland Environment Agency (NIEA) are responsible and where the Council may act. It should not be the result of the proposed Bill to create a legislative power for Councils to address low level fly-tipped waste, nor should discretionary Council action interfere with the NIEA’s statutory enforcement responsibilities. The definition of building would be welcomed.

The proposed legislation appears to create a hierarchical approach whereby the more significant problem sites giving to conditions seriously detrimental to the amenity of the neighbourhood are dealt with under provisions similar to Article 66. Accordingly any such provisions must attract a higher penalty as to date offences under this legislation rarely attract penalties which act as a deterrent. We would welcome the wider range of administrative and criminal penalties to deal with the broader range of offences that may be created and we believe these should be graduated according to the seriousness of the offence. Such an approach will be consistent with Council’s Enforcement Policies.

We would welcome the ability of the Courts to make an order as they see fit as this is often used to secure the abatement of nuisances where Notices are not complied with.

The strength of cost recovery options will be directly related to the confidence of Councils in taking forward actions to address dilapidation / dereliction and neglected sites and it necessary in recognition of the limited budgets available to Councils. Therefore we firmly agree with the Department’s consideration on this point and would welcome appropriate legislation and guidance.

An area of potential difficulty in relation to this proposal concerns buildings that may have a degree of protection, i.e. are either listed, located within a Conservation Area or within an Area of Townscape Character (ATC). Demolition of buildings inside an ATC, does not benefit from permitted development and therefore permission is required. In addition, permission will only be granted for an acceptable replacement scheme. Exceptions exist - in particular Paragraph A.1 (a) of Schedule 2 to The Planning (General Development) (Amendment) Order (Northern Ireland) 2012, which provides for demolition which is required or permitted to be carried out under any statutory provision.

The then DOE considers that an Article 66 notice issued by a district council is a statutory notice and therefore, if this notice permits the demolition of any building then its demolition becomes a permitted development. The inclusion of the words ‘if he so elects’ within a notice in some cases inadvertently permits the demolition by a property owner of a building that should, in the interest of the amenity of an area, be renovated instead. It is vital that new legislation provides councils with appropriate options to insist that all other avenues are fully explored before the option to demolish can be considered. The Council would caution that any new legislation

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CWB.15.06.16 guards against demolition of protected buildings except for in the most serious and exceptional circumstances.

Q4 Do you have any comments regarding the Department’s proposed approach to transposing these provisions of the Building Act 1984? The importance of dealing with dangerous buildings is recognised and a robust system comprising amendments to Article 65 and 66 provision and any other provision deemed necessary is welcomed. Such a transposition should be undertaken in consultation with the enforcing authorities in order to include improvements where existing weaknesses are identified.

The Council would welcome the introduction of provisions, which will replicate the powers available to local authorities in England and Wales under the Town and Country Planning Act 1990 (‘the 1990 Act’).

To serve a notice under Section 215 of the 1990 Act the test is much lower than that which currently exists under Article 66 of the 1978 Order. Section 215 only requires the amenity of the area, or adjoining area to be adversely affected, not ‘seriously detrimental’ as per Article 66 requirements. Having similar provisions would also permit councils to serve notice on an occupier as well as the owner. The provisions may improve the ability to resolve the issues caused by dilapidated buildings and structures.

The Council would also welcome the replication of Section 330 of the 1990 Act as it will provide a power to require information as to interests in land; which would help address the problems faced in identifying owners and those responsible for dilapidated or dangerous buildings and structures.

The Council recognises the need for detailed and appropriate guidance produced by the Department to supplement the proposed changes.

Q5 Do you have any comments regarding the Department’s intention to repeal the relevant provisions in location-specific legislation and re-enact necessary provisions in the new legislation? We would welcome the repeal of location specific legislation providing that the new legislation is sufficiently defined and empowered.

Q6 Do you have any comments regarding the Department’s intention to introduce provisions in the new Bill that would replicate powers available to local authorities in England and Wales under the Town and Country Planning Act 1990? The introduction of such provisions would be welcomed and would allow for action to be taken on sites that are not encompassed by the existing regime. It is envisaged that such powers would be primarily used for lower priority sites to require the “proper maintenance of land”. We would welcome the Department’s views on whether such a provision could be used to address invasive plant species where their spread may be adversely affecting the amenity of neighbours. The NI Assembly’s October 2015 research paper on Japanese Knotweed recognised the limited legislation to address this particular problem.

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It is noted that it is the Department’s intent that such provisions should be used proactively by Councils thereby ensuring that local areas are maintained to a higher standard that is presently legislatively required. It is recognised that such efforts will require regulatory resources to successfully deliver these improvements.

To serve a notice under Section 215 of the 1990 Act the test is much lower than that which currently exists under Article 66 of the 1978 Order. Section 215 only requires the amenity of the area, or adjoining area to be adversely affected, not ‘seriously detrimental’ as per Article 66 requirements. Having similar provisions would also permit councils to serve notice on an occupier as well as the owner. The provisions may improve the ability to deal with the issues caused by dilapidated buildings and structures.

Replication of Section 330 of the 1990 Act should also provide a power to require information as to interests in land; which would help address the problems faced in identifying owners and those responsible for dilapidated or dangerous buildings and structures.

The Council recognises a need for appropriate guidance produced by the Department to supplement proposed changes to the legislation. (Anything else folks?)

Q7 Do you agree with the Department’s view that a combination of existing planning powers (transferred to the councils under Local Government Reform) and proposed new provisions in respect of dangerous buildings and visual amenity are sufficient to deal with unfinished or abandoned sites? We believe that the scope of proposed legislation has the potential to address any adverse Environmental Health and Building Control impacts upon the neighbourhood.

We would welcome the provision of powers in relation to danger presented by buildings and other structures on unfinished or abandoned sites.

The Council considers that the proposed legislation whilst assisting with unfinished or abandoned sites may still be insufficient to deal with all cases. There are examples of partly constructed buildings throughout Northern Ireland which are blighting areas eg 4 storey steel and concrete superstructure north of Newry. The consultation indicates that Councils have powers under the Planning Act 2011 to order the removal or alteration of any building or works in the interests of proper planning, but does not advise what these are. It is assumed this may be a reference to powers available to Councils to revoke planning permission or serve a discontinuance notice. However in both cases the Council would be liable to pay compensation which in many instances is likely to be costly. In cases such as the example highlighted above which has a significant impact on visual amenity it is considered necessary that Councils should have powers to seek alteration or removal of structures without a compensation liability. To maintain the status quo simply suggests that Councils will in essence have to pay for the removal of unsightly structures.

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In addition it would also be useful that when such sites pose a danger or have a significant impact on visual amenity, that councils have the discretion to use other provisions to deal with these matters.

Q8 Do you agree with the Department’s proposed approach to issues of ownership and, in particular, do you have any comments regarding the scenario outlined in paragraphs 8.42 – 8.44? It must be recognised that in the current financial climate, many properties and frequently those that are neglected, are under the control of persons other than the owner. A robust piece of legislation and associated guidance will deal with this by defining who is responsible for such properties and in what circumstances. In the experience of the Council it is often possible to secure minor works such as boarding up on such sites, but much more difficult to secure more extensive building or demolition works, particularly when a bank, for example, vests a controlling interest in a receiver.

The definition of “reasonable efforts” is welcomed and will assist the Courts in circumstances where this is in dispute.

Q9 Do you have any comments on the Departments proposed approach to cost recovery? In recognition of the limited operating budgets for Local Government and in order to secure the most effective outcomes from the proposed regulations it is important that Councils are able to have confidence that costs incurred are likely to be recovered, therefore in principle, the proposals to improve the cost recovery provision are welcomed.

Q10 Do you think guidance for a new regime should be statutory or non- statutory? Ideally, any such guidance would be statutory; however, the provision of non- statutory guidance would not be seen as a major barrier to the effective delivery of the functions. It is welcomed that the guidance would be developed in consultation with the Councils and other stakeholders.

Q11 Do you have any specific comments regarding potential provisions to enhance the protection of heritage buildings? The potential provisions seem entirely sensible. It should be noted that Councils currently endeavour to discuss any matters subject to Article 66 with the NIEA because the recipient of a Notice is obliged to be given the option of demolition which may have conflict with Built Heritage legislation.

When a heritage building is in a condition casing danger to the public, action must be taken quickly. As such consultation may be too slow to protect the public. Through prior consultation with the enforcement authorises it should be possible to devise an appropriate mechanism to enhance the protection of heritage buildings Urgent Works Notices are provided for in Section 161 of the Planning Act (NI) 2011 and are a useful tool. A main issue in terms of utilising ‘Urgent Works Notices’ is that of cost recovery, particularly when an owner may have recourse to make a hardship claim. The Department should therefore ensure that cost recovery mechanisms in this respect are also reviewed.

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Any new forthcoming legislation should ensure that a statutory notice could be made for securing or repairing a property without the option of demolition. As a safeguard, it should also ensure that the options of securing or repairing must be fully considered before a demolition notice can be issued. The legislation should include a ‘provisions prior to issue of a Notice’ article which should state before any demolition order is issued a council will have to, where required, first grant a consent to demolish either a listed building or a Building in a Conservation Area or Area of Townscape Character. Demolition should be recognised as a last resort- and in exceptional circumstances.

If a building is judged to have been left to fall into such a state of repair that demolition is required then (if possible) a Notice under Article 140 (6) of the Planning Act (NI) 2011 requiring a replacement building should be issued at the same time. This provision should act as a disincentive to any property owner who may seek to gain a benefit by allowing their property to fall into such a state of dereliction that a council must require its demolition.

Q12 Do you have any further comments on any of the issues raised in this document or are there any other important issues that you feel have not been covered? In any forth-coming guidance, it is suggested that proscribed forms are provided to help deliver high quality and consistency in the operation of the regime across NI. Any forthcoming new legislation with enhanced powers would likely result in potential increased enforcement activities and add pressures upon already limited resources. Taking cognisance of those likely pressures – is important that expectations are managed and that sufficient resources come with the increased powers and responsibilities.

RECOMMENDED that the response to the consultation outlined above is submitted to the department as the Council response.

In considering the in-depth response, Councillor Muir took the opportunity to thank Officers for the time and effort awarded to its formulation. He was aware that it was extremely important legislation and there were many issues requiring clarification in order that the Council could provide further assistance.

In concurrence, Councillor Martin questioned if the legislation only applied to commercial properties or would it encompass abandoned dwellings.

The Head of Environmental Health Protection and Development described how the legislation would apply to all buildings that were classed as being seriously detrimental to an area. He wished to include Building Control and the Planning section in the appreciation from Members for their massive input into the Council response.

Councillor Edmund offered his thanks to Officers for the response. He highlighted the many hamlets and villages sited throughout the Ards peninsula with half completed houses which had become centres for anti-social behaviour. Therefore the quicker the Council had the legislation to address those issues the better for the Borough.

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NOTED.

AGREED TO RECOMMEND, on the proposal of Councillor Muir, seconded by Councillor Martin, that the recommendation be adopted.

14. DESIGNATION OF AN AREA OF COVERED TERRACE AT BANGOR FUELS ARENA/CLANDEBOYE PARK AS A ‘REGULATED STAND’ (HS10211)

PREVIOUSLY CIRCULATED:- Report from the Director of Community and Wellbeing detailing that Guidance issued by the Department of Culture Arts and Leisure (DCAL) required District Councils to implement the remaining provisions of the Safety of Sports Grounds legislation to introduce a Safety Certification scheme, similar to that which already existed in Great Britain, for non-temporary spectator stands in its area.

Following the successful introduction of Part II of the Safety of Sports Grounds Order, the Department now wished to proceed with the implementation of Part III with respect to the Safety of Stands at non designated Sports Grounds.

A regulated stand was defined as one that:

a) provided covered accommodation for 500 or more spectators, and b) was not located in a designated sports ground

Investigations by Officers had identified that the covered terrace located to the Clandeboye Road end of Bangor Fuels Arena / Clandeboye Park met the criteria as set by guidance issued by DCAL / Sport NI made under the provisions of Article 13(7) of the aforementioned legislation, and as such was required to be regulated by Ards and North Down Borough Council.

Implications of Regulation Ards and North Down Borough Council was required to issue a Safety Certificate for the above terrace. That certificate would stipulate the maximum number of spectators that could be accommodated within the terrace at the Sports ground, the entry and exiting arrangements, safety management arrangements and contingency plans in the event of an incident. Viewing capacity would be based on the circumstances pertinent at the time of the inspection of the grounds and would be influenced by two key factors:

(i) the physical conditions of, and facilities at, the stand eg exiting and entry, capacity, the design and construction of terracing and physical crowd management “fixtures” such as crush barriers; and

(ii) the management arrangements for the stand

Actions Arising from Regulation The Safety Certificate was a formal document relating to all sports events at the relevant grounds and was served on the person who was responsible for the

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management of the ground.

Conclusion The Regulated Stand General Safety Certificate including its terms and conditions if properly applied should ensure the reasonable safety of spectators attending specified activities at the Regulated Stand at the venue.

RECOMMENDED that Council regulate the covered terrace located to the Clandeboye Road end of Bangor Fuels Arena/Clandeboye Park, in accordance with Article 13 of the Order and address the administrative process accordingly.

Alderman Irvine brought attention to emergency exit problems with cars parking across the entrance to the turnstiles.

The Head of Environmental Health Protection and Development explained that discussions had been held about a number of issues and the current difficulties would be investigated in conjunction with the general health and safety of the premises which the Council was also responsible for.

NOTED.

AGREED TO RECOMMEND, on the proposal of Alderman Irvine, seconded by Councillor Menagh, that the recommendation be adopted.

15. UPDATE ON TRAFFIC MANAGEMENT AND SPEED RESTRICTIONS AT MAIN ROAD, CLOUGHEY – ADJACENT TO THE PLAYPARK (FILE CW11)

PREVIOUSLY CIRCULATED:- Report from the Director of Community and Wellbeing detailing that further to the last consideration of this matter by Committee in February, the Council agreed to write to the Minister for Regional Development welcoming the proposal to extend the 30mph speed limit on the stretch of Main Road Cloughey to include the area adjacent to the Council owned playground. In addition, in the correspondence Council also indicated its support for any further safety measures as deemed appropriate by the Department.

Correspondence from the Minister’s office was received on 9 May and a site meeting was held with the Department’s Principal Engineer of Network Development on 25 May. As a result it had been confirmed that the necessary legislation to introduce the new speed limit had been drafted and would shortly be subject to consultation. As well as the proposal to restrict the speed of traffic in that area to 30mph and erect suitable signage, the Department was also proposing to install two traffic islands on the north and south approach to the stretch of road at the play park. That was designed to draw drivers’ attention to the need to restrict speed to the new limit and pay additional care and attention.

The matter of the potential for a collision barrier was also discussed on site once again. If a barrier was to be installed, the purchase of the materials would be approximately £10,000. In addition to that, further costs would be associated with the necessary relocation of the existing electricity poles, and potentially any 39

CWB.15.06.16 underground services (none of which had yet been surveyed). The Engineer clarified that the purpose of a collision barrier installed by the Department would be to protect vehicles and their drivers from hazards associated with the use of a public highway. For example, if the road ran close to a drop into a field or water, or was part of a sharp bend with a dangerous run off, then a collision barrier could be appropriate. Given the fact that the play park was on a straight section of road, that the footway was wide, and that there was nothing that posed a significant risk to drivers if a vehicle left the road (such as a drop into water), the need for a collision barrier was a very low priority. Should the 30mph speed restriction be imposed, that would further enhance the safety of drivers and passengers of vehicles. It was clear that the Council’s consideration of the potential need for collision barrier was not to protect drivers and passengers but to protect the users of the park and therefore did not fall under the remit of the Department. The Engineer’s view was that the traffic calming measures proposed would provide the level of protection desired.

RECOMMENDED that Council notes the above progress report and does not give further consideration to the installation of a collision barrier should the 30mph speed restriction and other associated traffic calming measures be implemented.

Councillor Thompson proposed, seconded by Councillor Martin that the recommendation be adopted.

Councillor Thompson welcomed the report believing that a reasonable solution to rectify the situation had been proffered.

Councillor Adair proposed as an amendment, seconded by Councillor Edmund that in addition, this Council welcomes the proposals by the Department of Infrastructure to reduce the speed limit to 30 mph and the provision of other associated traffic calming measures in the vicinity of Kircubbin Primary School and children’s play area on the Main Road, Cloughey. The Council further asks the Department to review the provision of a crash barrier at the location following any reduction in speed limit and instigation of traffic calming measures at the site.

Councillor Thompson said he was satisfied that the amendment be incorporated into the recommendation.

Following on, Councillor Adair spoke of the 10 years of campaigning that had been undertaken to achieve this positive outcome and it was indeed fantastic news. He was delighted that the speed limit was to be extended and therefore reduced adjacent to the playground and paid tribute to Minister McIlveen for her efforts in that regard. Although the matter was subject to a public consultation ahead of implementation, he was sure the public would respond favourably. Local residents had often voiced concern as there had been a number of accidents in that vicinity. It was vital that the area was made safer for children but we must not lose sight of also acquiring a crash barrier. He trusted that the Department would afford further consideration to that aspect once the traffic calming measures were in place.

However, Councillor Edmund was of the viewpoint that obtaining a reduction in the speed limit would suffice, so long as it was properly policed and adhered to.

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Councillor Smart welcomed this campaign reaching fruition but sought clarity regarding the crash barrier. He understood that Transport NI had deemed the purpose of a crash barrier to be the protection of vehicles and drivers. Their assessment was that there was no such significant risk, hence a barrier would not be erected. To that end, it was the Council’s responsibility to take a decision on how to address that.

The Director of Community and Wellbeing determined that to be the case, noting that if the reduction in the speed limit was implemented alongside traffic calming measures, Transport NI’s view was that the risk to the public would be minimal and the barrier unnecessary.

On a point of order in relation to Standing Order 18, Councillor Anderson queried if the amendment was a new proposition.

The Director verified that the Officer’s recommendation related to the Council no longer giving consideration to providing a barrier and that the amendment was requesting Transport NI to re-examine their position on providing a barrier after any speed limit reduction was proposed. Therefore it was a valid amendment to the proposal, accepted by the proposer, and not a new or contrary motion.

It was the understanding of Alderman Smith that a 20 mph limit was placed outside many schools. She wondered if perhaps the Council should write to the Minister asking if all areas could have that lower speed implemented.

The Director took that suggestion on board adding that it could certainly be looked at in the future.

Councillor Boyle believed that the amendment was merely prolonging the issue. When the Consultation became available, it was essential to study the drawings and maps and to be heedful of where the traffic islands were positioned. He did not favour a 20 mph limit at that location as it would mean leaving a 40 mph section to enter a 30 mph area and then possibly into a 20 mph zone. He deemed it to be too much of a mixture given that relatively short stretch of road.

AGREED TO RECOMMEND that the recommendation be adopted and in addition, this Council welcomes the proposals by the Department of Infrastructure to reduce the speed limit to 30 mph and the provision of other associated traffic calming measures in the vicinity of Kircubbin Primary School and children’s play area on the Main Road, Cloughey. The Council further asks the Department to review the provision of a crash barrier at the location following any reduction in speed limit and instigation of traffic calming measures at the site.

16. UPDATE ON POTENTIAL FUNDING FOR GREENWAYS (FILE 141204)

PREVIOUSLY CIRCULATED:- Report from the Director of Community and Wellbeing detailing that in April 2016 it was reported to Committee that the Minister of the Department for Regional Development (now Department for Infrastructure,

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DFI) had intended to open a funding scheme for Councils to undertake feasibility studies into the development of greenways in their districts.

That matter had now progressed and following a meeting between Council Officers and staff from the cycling unit from DFI, it had now been confirmed that the approach and timescales for that initiative were as follows.

Stage 1 Expressions of Interest. Those were invited for each greenway project within the Borough and required to be submitted to DFI by 3 June and Officers therefore prepared submissions in order to meet that deadline, based on the routes already reported to the committee in April. The expressions of interest were as follows.

a) Newtownards to Comber (connecting with the existing Comber Greenway)

b) the North Down Coastal Path and Holywood to Orlock

c) Bangor to Newtownards via Whitespots/Clandeboye to Donaghadee.

d) the route from Comber to Ballygowan, out of the Borough and along the disused railway line to Downpatrick had been developed as a joint submission with colleagues from Newry Mourne and Down District Council.

Eight successful expressions of interest would be selected by the Department for progression to stage 2 and Councils would be notified of the outcome by 1 July, and provided with funding to deliver on stage 2. A grant of £8000 each would be awarded for stage 2.

Stage 2. Between 1 July and 30 September, Councils with successful expressions of interest would be invited to develop concept design options, provide a viable business case and delivery plan, a plan for community engagement, and demonstrate commitment from elected Members and other relevant organisations. Those details would then be required to be submitted by 30 September, into a competition for funding (Stage 3) to allow detailed designs to be worked up based on the stage 2 concepts. Proposals would be brought to the September meeting of the Community and Wellbeing Committee or full Council in September for approval before submitting to the Department at the end of that month.

Stage 3. By 28 October, applicants for the top four proposals which were successful at stage 2 would be notified and funded up to £25,000 each to work up detailed designs, giving consideration to land issues, costs and materials, and all other matters that a full project bid requires. Applications at that stage were due by 30 January 2017. A presentation would be required to the Department’s assessment panel and if successful, applicants would be notified by 31 March 2017 and a capital grant scheme would be made available to allow construction to commence.

Resourcing Staff from the Community and Wellbeing Directorate and the Capital and Projects Service of the Finance and Performance Directorate would work together to produce the expressions of interest and deliver stage 1. Stage 2 and beyond would require

42

CWB.15.06.16 part of a dedicated resource which was included in an already agreed staff compliment in the Leisure and Amenities Service but was not as yet in place.

That post was agreed by both legacy Councils as a ‘Play Officer’ promoting the importance of play in helping to address the social, physical, intellectual, creative cultural and emotional needs of children and young people. A review of that new post had indicated that that play development function should be incorporated into a wider Outdoor Recreation development role and would include promotion of walking and cycling as well. Due to ongoing restructuring across the Council that post was not likely to be advertised and filled until the autumn and so would be in place for stage 3 of the process. However in order to meet the resource requirement between July and September, required to support the Council’s Capital and Projects team, an agency member of staff was being considered. Discussions were taking place with Outdoor Recreation NI who had project officers with the necessary specialist skills regarding fulfilling that role.

RECOMMENDED that the above progress report is approved and that Council appoints a temporary agency member of staff from Outdoor Recreation NI or equivalent to allow the resourcing of stage 2 of the process, pending an appointment of its own member of staff to the post of Outdoor Recreation Officer in the autumn.

AGREED TO RECOMMEND, on the proposal of Councillor Muir, seconded by Alderman Irvine, that the recommendation be adopted.

17. SAFE FOOD CONFERENCE (CW46)

PREVIOUSLY CIRCULATED:- Report from the Director of Community and Wellbeing detailing that the Institute for Food Safety Integrity & Protection (a specialist food organisation created by the Chartered Institute of Environmental Health) had organised a one day Safe Food Conference to take place in London on 15 November 2016. The Conference would address issues of managing food safety in new production methods and innovative food products and was recommended as an essential update for Environmental Health Officers involved in Food Control. The cost of the conference was £229 (reduced to £129 for members of the CIEH) with estimated travel and overnight stay costs of £250.

RECOMMENDED that two members of the Food Control service unit attend the conference with travel and subsistence paid at the normal rate from the existing budget.

AGREED TO RECOMMEND, on the proposal of Councillor Edmund, seconded by Councillor Thompson, that the recommendation be adopted.

18. BEVERLY PUPPET FESTIVAL ON 15-17 JULY 2016 (CW47)

PREVIOUSLY CIRCULATED:- Report from the Director of Community and Wellbeing detailing that the Community Arts Development Officer was currently Festival Director for the Ards and North Down Puppet Festival. The Community Arts Development Officer was requesting permission to attend the Beverly Puppet

43

CWB.15.06.16

Festival from 15 -17 July 2016 in order to gather information to inform the development and promotion of the Festival.

Beverly Puppet Festival had an excellent reputation and had been successful in engaging with the whole town utilising multiple venues. It was a larger festival bringing puppeteers from all over the UK and Europe to perform. Attending the festival would be a great opportunity to see the work of some of the top UK puppet companies with the potential of engaging them to come to perform in Ards and North Down.

Beverly puppet festival also utilised a lot of volunteer support and that could be a way of growing Ards and North Down Puppet Festival without increasing budget.

The Community Arts Development Officer intended to meet with festival organisers with the hope of developing an ongoing relationship and a bench marking exercise.

Attendance would require two night’s accommodation in Beverly, return flights to Leeds airport, train travel to and from Leeds and entrance fees to events, totalling approximately £282. Those costs could be met through the Arts Development budget for conference/course fees.

RECOMMENDED that Council approves the Community Arts Officers attendance at the Beverly Puppet Festival and all associated costs will be met through the Arts Development budget.

AGREED TO RECOMMEND, on the proposal of Alderman Smith, seconded by Alderman Irvine, that the recommendation be adopted.

EXCLUSION OF PUBLIC/PRESS

AGREED, on the proposal of Councillor Martin, seconded by Councillor Boyle, that the public/press be excluded during discussion of the undernoted items of confidential business.

(Having declared an interest, Alderman Irvine left the meeting at this stage – 8.43 pm)

19. COMPENSATORY PAYMENTS TO NCLT/SERCO

***NOT FOR PUBLICATION***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

COMFORT BREAK

The Chairman indicated that there would be a short break at this stage – 9.10 pm.

(Councillor Martin left the meeting at this stage – 9.23 pm)

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CWB.15.06.16

20. UPDATE ON DISCUSSIONS WITH THE NORTHERN COMMUNITY LEISURE TRUST (CW51)

***NOT FOR PUBLICATION***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

21. PORTAFERRY MARKET HOUSE REFURBISHMENT DRAFT ECONOMIC APPRAISAL (FILE PCU17) (Appendix VII)

***NOT FOR PUBLICATION***

Schedule 6 – Information relating to the financial or business affairs of any particular person (including the Council holding that information).

RE-ADMITTANCE OF PUBLIC/PRESS

AGREED, on the proposal of Councillor Anderson, seconded by Councillor Boyle, that the public/press be re-admitted to the meeting.

22. ANY OTHER BUSINESS

22.1 European Football Championship

Alderman Irvine was truly saddened to learn of the devastating news that a Northern Ireland football supporter Darren Rodgers had lost his life in France this week. He asked the Mayor to forward a letter of sincere condolence to his family on behalf of the Council. He felt they would take comfort from letters of support and was mindful that the NI team would be wearing black armbands for their match on Thursday as a mark of respect for Darren.

AGREED.

22.2 Borough Magazine

Alderman Mrs Smith praised staff for producing a very good Borough magazine but observed that the contact details for Members was not included.

The Chairman pointed out that those details were available on the Council’s website.

NOTED.

22.3 Death of a Member of Staff

Councillor Menagh brought attention to the sad death of a Council employee last

45

CWB.15.06.16 month and requested a letter of sympathy from the Council and the Mayor to be sent to his family.

The Director of Community and Wellbeing confirmed that he had earlier forwarded a card expressing the sincere condolences of Members and senior staff.

NOTED.

22.4 Grass Cutting of Verges

Alderman Irvine reported that he had received numerous complaints about the length of grass growing on verges which was affecting sight lines onto busy roads. In that regard, he suggested that the Council sends a letter to Transport NI.

Councillor Muir was mindful that a Notice of Motion was required and the Director of Community and Wellbeing agreed that to be the case but that the concerns for now would be noted.

NOTED.

22.5 Outdoor Screens for European Football Championship

Councillor Edmund remarked upon the success so far of the large outdoor screens erected by the Council at the three sites of Bangor, Newtownards and Millisle. He emphasised the exemplary behaviour of Northern Ireland fans in France which had been noteworthy as had the camaraderie observed between NI and Polish fans.

NOTED.

23. TERMINATION OF MEETING

The Chairman thanked all Officers in attendance for their hard work and assistance.

The meeting terminated at 9.36 pm.

46

ITEM 8

ARDS AND NORTH DOWN BOROUGH COUNCIL

A meeting of the Holywood Town Steering Group of Ards and North Down Borough Council was held in Holywood Library, Holywood on Friday 10 June 2016 commencing at 2.00pm.

PRESENT:

In the Chair: Councillor Gilmour

Others: Councillor Barry Councillor Dunne (2.05pm)

John Hogg, Chamber of Trade John Moore, Holywood Conservation Group Alan Andrews, Holywood Residents Association Stephen Bill, NITB Ken O’Sullivan, McAdam Design

Officers: Brian Dorrian, Head of Regeneration Clare Foreman, Assistant Regeneration Officer Jennifer Glasgow, Democratic Services Officer

1. APOLOGIES

Apologies were received from Councillor Muir, Cathy Wallace – DSD and Heather Bradley – Transport NI.

NOTED.

2. DECLARATIONS OF INTEREST

The Chairman asked for any declarations of interest and none were advised.

NOTED.

3. MINUTES OF MEETING HELD ON 20 APRIL 2016

PREVIOUSLY CIRCULATED:- Minutes of meeting held 20 April 2016 for information.

AGREED that the minutes be noted.

4. REDBURN SQUARE – FINAL DESIGN

The Chairman (Councillor Gilmour) explained to Members that the purpose of the meeting was to agree the final design.

(Councillor Dunne entered the meeting – 2.05 pm) HTSG 10.6.16

The Head of Regeneration advised that Mr O’Sullivan would present Members with the final design proposals and detail options for the stone to be used on the war memorial for agreement.

Mr O’Sullivan guided members through a PowerPoint presentation which displayed a number of suggested images for the final design. He outlined that the trees would be re-arranged and the area would be provided with hanging baskets. In terms of the war memorial the suggested option was to clad the monument in limestone which would contrast well with the rest of Square. The second proposal was for the use of granite and the third proposal was to retain the existing finish of concrete. The base of the war memorial would be widened and that would allow for extra space for wreaths. The Gateway would include feature signage which would be 3m wide and 2m high.

The Group discussed the scheme and the undernoted matters were raised:-

 Lighting - Mr O’Sullivan advised that it was proposed to include white up-lifters positioned in the four corners of the Square. The angle of those lights could be varied and lights would also be placed under the benches. Feature lighting would be included in the scheme however it was noted that would not detract from the standard lighting columns that were provided by Transport NI.

 The war memorial would be moving 6-7 metres.

 The ‘S’ shaped seat could be removed when events were being held.

 The Royal British – representatives would be invited to the next meeting were examples of the stone would be brought for the Group to view.

 The granite stone was the lighter one of the options and would be similar in colour to the new kerbs in the town.

 The signage would be stainless steel and would display the new logo as agreed by the town revitalisation group.

Discussion occurred in respect of the preferred stone to be used for the war memorial and it was;

Proposed by Councillor Barry, seconded by Councillor Dunne and

AGREED TO RECOMMEND that a light coloured stone be chosen for the War Memorial base.

Proposed by Councillor Dunne, seconded by Councillor Barry and

UNANIMOUSLY AGREED that the final design for Redburn Square be agreed in its entirety.

2

HTSG 10.6.16

The Head of Regeneration outlined the schemes budget and highlighted that the figures displayed the scheme slightly over budget however the figures would alter through the tender process. He advised the budget included £20,000 for the resurfacing of Redburn Square and £20,000 for improvement works to the subway. He explained that if the tender price was still over budget the work to one or both of the aforementioned elements would not be undertaken. He suggested to the Group that those aspects be put into order of priority therefore the monies (if required) would be taken from the latter priority in the first instance.

In response to a question from Councillor Dunne, the Head of Regeneration explained that phase two of the works would include the resurfacing of the footpaths at Sullivan Place. That would be done in ashfelt with granite chips.

The works to the subway would include re-plastering, paint rendering, lighting improvements at the town side of the subway.

Proposed by Councillor Barry, seconded by Councillor Dunne and

AGREED TO RECOMMEND that the works to the subway be the priority.

Mr Andrews referred to the road surfacing of High Street in Holywood. He felt it was a great shame that with the investment the main thoroughfare through the town was in a disgraceful state. In response the Head of Regeneration stated that Transport NI had been adamant that there was no funding available.

The Chairman shared the concerns of Mr Andrews and stated that Members would continue to lobby Transport NI on the issue.

The Head of Regeneration advised that the minutes of the steering group would be presented to the June meeting of the Council for agreement. Once that had occurred planning permission could be sought. He suggested that samples of the stone for the war memorial be brought to the next meeting of the group to allow for the tender specification to be finalised. The Head of Regeneration explained that it would be responsibility of the Contractor to remove the soldier and plaque from the war memorial and ensure those articles were stored securely during the works. It was envisaged that the works would commence at the start of 2017, would take 6-7 months, with completion in August 2017.

5. ANY OTHER BUSINESS

There were no other items of business.

NOTED.

6. DATE AND TIME OF NEXT MEETING

The Chairman stated that members would be advised in the usual manner of the date of the next meeting in due course.

3

HTSG 10.6.16

NOTED.

7. TERMINATION OF MEETING

The meeting terminated at 2.35pm.

4

Unclassified

ITEM 9.1

Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Council

Date of Meeting 29 June 2016

Responsible Director Interim Director of Finance and Performance

Responsible Head of Head of Finance Service

Date of Report 04 July 2016

File Reference FIN65

Legislation Local Government (Accounts and Audit) Regulations 2015

Section 75 Compliant Yes ☒ No ☐ Not Applicable ☐

Subject Approval of Financial Statements - Request for Delegated Powers

Attachments

Each year the Council or a committee of Council is required to approve the financial statements. The Regulations governing this process have been updated to be brought into line with those in place in Great Britain and now require approval once the audit has been completed.

It is expected that the audit will be substantially complete by mid-August and that the draft report to those charged with governance drafted by the NI Audit Office by mid- September. In order to allow the Local Government Auditor to sign her Certificate in a timely fashion before publication by the statutory deadline of 30th September, it is requested that the Audit Committee be given delegated powers to approve the Financial Statements.

RECOMMENDATION

It is recommended that delegated powers be granted to Audit Committee in September to approve the Financial Statements.

Page 1 of 1

Dear Partner,

The Royal British Legion would like to invite you to the National Launch of our New Independent Living Service; the nature of this service is to offer a high quality, friendly and professional package to help those who have served and are currently serving in the Armed Forces, and their dependents, live safe and well in their own homes throughout England, Wales and Northern Ireland.

Our offer includes face to face, telephone and email support, a handy person service for minor repairs and adjustments in the home, information, advice and support with navigating the social care system and much more. We work holistically with our beneficiaries to help them achieve their goals and access the right statutory and local support.

Our exciting launch will take place from the 5th July 2016

Venue: The Royal British Legion, 1st Floor, Craig Plaza 53, 51 Fountain St, Belfast BT1 5EB Date: 05th July 2016

Time: Drop in between 10am-4pm

We will be holding this launch across the 16 Legion Pop in Centres in the UK, to find your nearest office follow this link: http://www.britishlegion.org.uk/get-support/the-legion-near-you/

We hope you can attend our launch; come along for a hot drink and meet our friendly independent living staff to learn more about the Service and how we can help you.

The Independent Living team look forward to meeting you; a fact sheet is attached which provides further details on the new Service.

Yours faithfully,

Adam Gillett Independent Living Regional Lead (North) 07920 378 603 ITEM 14

Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Council

Date of Meeting 29 June 2016

Responsible Director Director of Organisational Development and Administration

Responsible Head of Head of Administration Service

Date of Report 28 June 2016

File Reference CG 12172

Legislation Local Government Act (NI) 2014

Section 75 Compliant Yes ☐ No ☐ Not Applicable ☒

Subject Notice of Motions

Attachments Notice of Motions - Status Report

Please find attached a Status Report in respect of Notice of Motions.

This is a standing item on the Council agenda each month and its aim is to keep members updated on the outcome of motions. Please note that as each motion is dealt with it will be removed from the report.

RECOMMENDATION

It is recommended that the Council notes the report.

NOTICE OF MOTIONS UPDATE – MAY 2016

TO BE POPULATED BY DEMOCRATIC SERVICES TO BE POPULATED BY CLT

DATE NOTICE SUBMITTED COUNCIL COMMITTEE OUTCOME OF RESPONSIBLE MONTH IT OTHER NOTES RECEIVED BY MEETING REFERRED COMMITTEE DIRECTOR WILL BE ACTION DATE TO WHERE NOM REPORTED TO BE DEBATED BACK TO TAKEN COMMITTEE 07/11/14 Investigate concept behind Councillor 04/12/14 Governance Agreed Chief September innovation lab Walker 18.12.14 Executive 2016

29/03/15 To ask officers to draft a Councillor 29/04/15 Council Agreed Community Ongoing Community Charter for the Barry 27.05.15 & and Wellbeing new Council 26.08.15 31/05/15 Permanent recognition of Councillor 24/06/15 Corporate Agreed Organisational Ongoing Rory McIlroy in Holywood Muir Services Development 13.10.15 and Administration 15/07/15 Report on current Councillor 22/07/15 Community Agreed Community September provision of allotments in Muir and and Wellbeing 2016 new Borough Wellbeing 09.09.15 & 11.11.15 15/09/15 Investigate feasibility of Councillor 23/09/15 Corporate Agreed Community & September primary school pilot Martin Services Wellbeing 2016 scheme re basic computer 13.10.15 programming

Page 1 of 4

TO BE POPULATED BY DEMOCRATIC SERVICES TO BE POPULATED BY CLT

04/12/15 Future of Newtownards Councillors 17/12/15 Corporate Agreed Organisational September Courthouse McIlveen Services Development 2016 and 12.1.16 and Kennedy Administration

8/3/16 Crowd funding Councillors Council Corporate Agreed Regeneration Walker and March 12.4.16 and Wilson 2016 Development 15/3/16 Council engages with Councillor Council Community Agreed Community & DARD Forest Service re Dunne March & Wellbeing Cairn Wood and 2016 Wellbeing Ballysallagh 13.4.16 15/3/16 Development of Park Run Councillor Council Community Agreed Community & in Ballymenoch Park, Dunne March & Wellbeing Holywood 2016 Wellbeing 13.4.16 7/4/16 Civic reception for Bangor Alderman Council Corporate Agreed Rugby Club Irvine April Services 2016 10.5.16 8/4/16 Negative publicity around Alderman Council Environment Agreed Easter carnival Smith April 4.5.16 2016 8/4/16 Closure of 20 GP ward in Alderman Council Corporate Agreed Bangor Community Smith April Services Hospital 2016 10.5.16 14/4/16 Measures to prevent Councillor Council Environment Agreed damage at Shore Road, Cooper April 4.5.16 Ballyhalbert 2016 19/4/16 Employment of 2 extra Councillor Council Environment Agreed environmental wardens to T Smith April 4.5.16 address ongoing issues 2016 with dog fouling 19/4/16 Maintenance of area Councillor Council Community Agreed around McKee Clock and McClean April & Wellbeing Marina 2016 11.5.16

Page 2 of 4

TO BE POPULATED BY DEMOCRATIC SERVICES TO BE POPULATED BY CLT

3/6/16 Temporary ban of election Councillor Council posters T Smith June 2016 3/6/16 Call on Minister for Councillor Council Infrastructure to ensure T Smith June sufficient resources for 2016 grass cutting and weed spraying 3/6/16 Lenient sentences for Councillor Council animal cruelty T Smith June 2016 6/6/16 Call for maintenance of Councillors Council grass verges and weed Walker & June spraying Muir 2016 8/6/16 Grass cutting and weed Alderman Council spraying Smith, June Alderman 2016 Henry and Councillors McClean, Brooks and Chambers 8/6/16 NI Year of Food – Council Councillor Council to support local products Fletcher June and menus for council and 2016 sponsored events Alderman Henry 14/6/16 Support for Bangor Drama Alderman Council Club Smith June 2016 14/6/16 Request for quarterly Alderman Council reports on use of Smith June community centres 2016

Page 3 of 4

Page 4 of 4

ITEM 14.1 Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Council

Date of Meeting 29 June 2016

Responsible Director Director of Organisational Development and Administration

Responsible Head of Head of Administration Service

Date of Report 24 June 2016

File Reference DS 15

Legislation Local Government Act (2014) NI

Section 75 Compliant Yes ☒ No ☐ Not Applicable ☐

Subject Amendment to Standing Orders (Referred from previous Council Meeting held on 25 May 2016)

Attachments

As members may recall, at the meeting of the Planning Committee in May 2016 the issue of quorum was raised. This was due to its omission from both the Council’s Standing Orders and the Protocol for the Operation of the Planning Committee.

In order to address this, it is proposed that the Standing Orders be amended to include the following addition:-

7 – Quorum – 1.1 – No business shall be transacted at a meeting of the Planning Committee unless at least 50% of the whole number of Councillors are present.

The rationale behind this is that 50% allows for absentees and also members declaring interests. RECOMMENDATION

It is recommended that the Standing Orders be amended to include the following addition:-

7 – Quorum – 1.1 – No business shall be transacted at a meeting of the Planning Committee unless at least 50% of the whole number of Councillors are present. Unclassified

ITEM 15

Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Council

Date of Meeting 29 June 2016

Responsible Director Chief Executive

Responsible Head of Service

Date of Report 21 June 2016

File Reference

Legislation

Section 75 Compliant Yes ☒ No ☐ Not Applicable ☐

Subject Programme for Government (PfG) 2016-2021

Attachments 1. Draft Programme for Government Framework 2. Draft NILGA Response

Further to the report previously considered at the Corporate Services Committee meeting held on 14th June 2016, more detailed consideration has been given to how the Council may respond to the consultation on the draft Programme for Government Framework.

Further information has been provided from central government advising that a comprehensive response would be acceptable without the requirement for the Council to complete the associated questionnaire.

At the outset it must be recognised that the framework primarily sets out a direction of travel at a high level. A more comprehensive PfG will be developed over the next number of months, taking into account the consultation responses. This will include detailed action plans against each of the strategic outcomes, and will be subject to further consultation. The actions plans will identify the key strategic partners and other stakeholders who will be instrumental in the successful delivery of those outcomes.

It is clear that local government has a fundamental role to play in achieving success, not least through the Community Planning process.

Page 1 of 3

Unclassified

There are a number of key messages which must be communicated at this stage, in order to reinforce the role of local government and its contribution. These are fundamentally addressed in the draft response prepared by NILGA (attached).

In addition, it is recommended to communicate those issues which have a local impact, including:-

 There must be an emphasis placed upon how Community Planning can significantly contribute to the PfG. At present there is no recognition of this within the framework, which is concerning given the opportunities which this mechanism presents both locally and regionally.

 The governance arrangements for the PfG are not defined within the framework. Further clarity is sought on how this would be administered. Within that structure there is an opportunity to develop a Regional Performance Framework, similar to the model adopted in Scotland. This framework would establish longer term objectives which would be underpinned by the Programme for Government and local Community Plans. This would also support other significant programmes such as the Investment Strategy, the Economic Strategy and the Budget. The governance arrangements should also enable a review mechanism which would allow the clear correlation of the outcomes and indicators in both PfG and Community Plans to be refined to deliver what is best for Northern Ireland.

 There may be value to attempting to refine the high level outcomes, and in turn focus upon developing clear indicators and measures which contribute to those outcomes.

 There are a number of areas which are not addressed within the PfG which would have a direct impact upon the Ards and North Down area. These include:-

o Climate Change/Severe Weather events – particularly in relation to Coastal erosion and Coastal Change. Within Ards and North Down’s community planning process issues such as climate change and coastal erosion have been identified as a critical concern. Vulnerability of infrastructure and the implications on people, service delivery and business is an issue which the PfG needs to consider. It will be difficult to ensure that we achieve the outcome ‘we have created a place where people want to live, work, visit and invest’ if we do not consider a long- term, sustainable, solution that puts in place suitable policies and actions to protect infrastructure.

o Improved quality and connectivity of outdoor spaces - the importance, quality and value of outdoor spaces has been identified as a key solution to improving people’s mental and physical wellbeing. Measures to consider the value of outdoor spaces would be a welcome and innovative development within the PfG. There is significant and growing evidence on the health benefits of access to good quality

Page 2 of 3

Unclassified

green spaces. The benefits include better self-rated health; lower body mass index, overweight and obesity levels; improved mental health and wellbeing; increased longevity. Research shows that access to green space is associated with better health outcomes, and income-related health inequality is less pronounced where people have access to green space.

o Aging population – Ards and North Down Borough Council has the oldest population across the eleven Councils in Northern Ireland and population demographics predict this trend to continue. The Programme for Government must ensure that the services to be delivered will be fit for purpose in 20 years’ time. People are living longer but they are not living healthier, meaning that they experience a poorer quality of life and have a greater reliance on health and social care services. While the PfG has an outcome that ‘We enjoy long, healthy and active lives’ the measures do not adequately reflect this aspiration. More measures are needed on how we can upstream the allocation of resources to prevent ill health.

o Rural Economy - the draft PfG contains outcomes related to economic development but there should be a reference to the rural economy or the importance of rural infrastructure including roads and digital connectivity. The PfG should aim to ensure all premises (including rural) have broadband services in excess of 30MB.

o Physical Activity as a contributor to Health and Wellbeing - this is an essential aspect of up-streaming the allocation of health related funding to support people staying healthier for longer and should be considered within the PfG.

o Protection and access to biodiversity – the PfG should make reference to the importance of protecting habitats and species which are essential for tourism growth as well as providing natural flood defences, pollution filters, food production and water supplies. Better access to nature has been identified via the community planning process as important.

RECOMMENDATION

It is recommended that the Council affirms its support for the draft NILGA response to the draft Programme for Government framework, with the addition of the comments in this report which outline the potential local issues, relevant to Ards and North Down Borough Council.

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DRAFT PROGRAMME FOR GOVERNMENT FRAMEWORK 2016 – 21

Contents

Foreword Page 5

Introduction Page 7

Summary Page 12

Section 1 – Outcomes Page 17

Section 2 – Indicators Page 46

Equality Screening Page 114

FOREWORD

This Programme for Government Framework sets out the ambition the Executive has for our society. These ambitions are generational in nature. They are intended to address the big issues facing our society and to make a difference to the things that matter most to people.

We believe a different approach is needed and so this new approach focuses on the impact on our people rather than the actions we take within Government. We recognise that for this to work effectively, we need a cohesive Executive working to deliver for all. We also need a system of Government that works across boundaries, organisations, groups and communities for the common good.

One of the significant changes in this Programme is that we will be engaging outside Government to develop plans which recognise the various parts that many different organisations and sectors have to play. We want to work with local government, the private sector, voluntary and community sectors and beyond to maximise what we can achieve collectively.

The Framework reflects the messages that emerged from extensive stakeholder engagement which also showed that there is broad support from a wide range of sectors for this new approach.

Importantly, the work of Government will continue during this time. The many services that are provided to the public on a daily basis will not be affected while this work is going on. Previous Executive commitments will also be met. In particular, the Executive will:

• implement A Fresh Start;

• work to resolve the outstanding issues relating to the legacy of the past and the Historical Institutional Abuse Inquiry;

5

• continue to deliver the flagship projects announced in the last Budget such as major road schemes on the A5 and A6; the Belfast Rapid Transit and Belfast Transport Hub; the completion of the sports stadia programme; delivery of new training facilities for our emergency services; and the building of a new Children’s Hospital; and

• work, through the North South Ministerial Council and the British Irish Council to build and maintain relationships within and across these islands.

This document sets out the direction of travel and the specific things we want to change. By the end of 2016 we will have developed detailed plans, working with others, to demonstrate how that difference will be achieved. We believe those plans will be better because they have the benefit of informed, expert and user views.

We are interested in your views and we want you to participate in this process.

First Minister deputy First Minister

26 May 2016

6

INTRODUCTION

This Programme for Government Framework is a new approach which focuses on the major societal outcomes that the Executive wants to achieve and provides a basis for all sectors to contribute to the development of plans and actions. It is an approach which reflects international advice and well established practice.

We are seeking your views on the Framework which sets the direction for the Executive for the next five years and allows people to judge us by results rather than intentions.

The key elements of this approach are:

• a focus on outcomes – these are things with which people can identify such as living longer and healthier lives or getting good jobs – which are designed to stay in place for a generation rather than a single Assembly term and define if we are progressing as a society;

• indicators which show the change we want to bring about;

• measures that will let us know if we are succeeding;

• a focus on shifting what happens in people's lives such as jobs, education and health – not about how things are delivered;

• a focus on impact rather than the amount of money spent or the number of programmes that have been introduced; and

• an opportunity for the Executive to work with local government, the private sector and the voluntary and community sectors about how we tackle the biggest challenges facing this society.

This will require significant change in approach and behaviour to deliver the outcomes. The Executive will need to work collectively to deliver on this Programme. Government will need to work across boundaries focusing on the outcome rather

7

than traditional departmental lines. It is also our intention to report progress quickly and openly.

It is a Programme for Government in which many more people and groups can play a part. The outcomes-based approach creates an opportunity for collaborative working between organisations and groups in the public, voluntary and private sectors. Individuals and communities can also play an active part.

Outcome-based approaches have gained currency internationally in recent years, with Governments in a number of countries applying such approaches to public governance and accountability arrangements. The approach taken in this Framework draws on the techniques set out by Mark Friedman in his book 'Trying Hard is Not Good Enough', which describes a range of practical techniques supporting an increased outcome focus in public policy.

Next steps

The Framework sets the direction of travel. In the next period we will:

• provide opportunities for people to have their say on the Framework;

• engage with stakeholders about the actions needed to help deliver on the indicators;

• build action plans to be taken forward in the coming years;

• co-ordinate the Programme for Government with the Budget process recognising that budgetary constraints will continue to be an issue; and

• finalise and agree the Programme for Government, the Budget, a refreshed Economic Strategy, a new Investment Strategy and a Social Strategy by the end of 2016.

An action plan will be developed for each outcome which will identify the key stakeholders and partners and the plans that will help to achieve success. In so doing, specific strategies and actions will feature with much more joined-up thinking and with greater stakeholder and partner engagement than ever before.

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This new approach will take time. However, this time is important because it:

• provides the opportunity for incoming Ministers to contribute to the delivery plans;

• creates space to engage across Government and with other sectors to develop new and innovative ways of tackling intractable problems; and

• aligns with the budget process thus ensuring that the plans which are put in place are affordable.

Structure of the Framework

There are 14 strategic outcomes which, taken together, the Executive believes best describes the society we wish to have. The outcomes are expressed in a way that provide a clear direction of travel, enable continuous improvement over time and direct our efforts towards developing our wellbeing i.e. what our lives feel like when, for example good health, good education, good houses, good communities and good jobs are put together.

The outcomes are supported by 42 indicators which are clear statements for change. Each indicator is accompanied by a measure which is largely derived from existing statistics. These will show how we are performing in relation to the outcomes and will provide a basis to monitor progress and take appropriate corrective action.

Behind the Framework there are explanatory notes for each outcome, indicator and measure. The outcome statements:

• explain purpose and rationale;

• set out the role of the Executive;

• identify key partners; and

• list the relevant indicators.

The indicator statements explain why the indicator matters and sets out details of the measure to be used and current trends. In some instances there will be a need to

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develop new data sets to allow progress to be measured. That work will be undertaken in the coming months. In a small number of cases we will need to establish a baseline and so it will take longer to demonstrate if progress is being made.

It is also important to recognise that some measures cannot be shifted quickly. For example, change relating to healthy life expectancy is only possible over a long period of time. In cases like this we will therefore demonstrate how the actions are making an impact even if moving the headline measure is slow.

Consultation

The public consultation on the Programme for Government Framework is open for the next eight weeks to 22 July 2016. The results will be analysed and, where appropriate, adjustments made. Detailed action plans will be developed over the summer and the Programme for Government, informed by this initial consultation, will go out for further public consultation alongside the Budget in the autumn with a view to securing Executive and Assembly approval by the end of 2016.

This document articulates the Executive’s view of how to address the key strategic priorities in the current Assembly mandate and beyond. It will require collaborative working within and outside government with organisations, groups and individuals from all communities and sectors.

We need to know whether the outcomes, indicators and measures contained in the Framework are right and complete.

To assist people wishing to respond with views on the Framework, an online survey has been prepared. This is quick and simple to complete, and provides for views on the outcomes, indicators and measures that form the Framework – you can find it on the Executive's website: www.northernireland.gov.uk

Alternatively, you can write to us at: [email protected]

OR

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Programme for Government Unit The Executive Office Block E Castle Buildings Stormont Estate Belfast BT4 3SR

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Programme for Government Outcomes Framework

Our Purpose Improving wellbeing for all – by tackling disadvantage, and driving economic growth Outcomes

We prosper We live and work through a strong, sustainably – We have a more competitive, protecting the regionally equal society environment balanced economy

We are an innovative, We enjoy long, creative society, healthy, active where people can lives fulfil their potential

We have a safe We have more community where We care for others people working in we respect the law, and we help those better jobs in need and each other

We are a We give our We are a shared confident, children and young society that welcoming, people the best respects diversity outward-looking start in life society

We have created a We connect We have high place where people and quality public people want to live opportunities services and work, to visit through our and invest infrastructure

Respond to the consultation: www.northernireland.gov.uk

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Programme for Government Outcomes Framework Indicators 1. Reduce crime 2. Reduce health inequality

3. Increase healthy life expectancy 4. Reduce preventable deaths

5. Improve the quality of the healthcare experience 6. Improve mental health

7. Improve health in pregnancy 8. Improve the supply of suitable housing

9. Improve support for adults with care needs 10. Improve support for looked after children

11. Improve educational outcomes 12. Reduce educational inequality

13. Improve the quality of education 14. Improve the skills profile of the population

15. Improve child development 16. Increase the proportion of people in work

18. Increase the proportion of people working 17. Reduce economic inactivity in good jobs

19. Reduce poverty 20. Increase the size of the economy

21. Increase the competitiveness of the economy 22. Increase innovation in our economy

23. Improve transport connections for people, goods 24. Improve internet connectivity and services

25. Increase the use of public transport and active 26. Increase respect for each other travel

28. Increase the confidence and capability of 27. Improve cultural participation people and communities

29. Increase environmental sustainability 30. Improve our attractiveness as a destination

32. Increase economic opportunities for our 31. Increase shared space most deprived communities

33. Reduce underemployment 34. Improve regional balance of economic prosperity through increased employment

35. Increase reconciliation 36. Increase household waste recycling

38. Increase the effectiveness of the justice 37. Improve air quality system 39. Reduce reoffending 40. Improve our international reputation

41. Increase the proportion of graduates moving into 42. Increase quality of life for people with employment or on to further study disabilities

Respond to the consultation: www.northernireland.gov.uk Indicators are not listed in priority order. They form an interconnected framework and, collectively, assess progress on the achievement of outcomes.

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Programme for Government Framework – Measures

Indicator Measure 1. Reduce crime Prevalence rate – number of victims of any Crime

2. Reduce health inequality Gap between highest and lowest deprivation quintile in healthy life expectancy at birth

3. Increase healthy life expectancy Healthy life expectancy at birth

4. Reduce preventable deaths Preventable mortality

5. Improve the quality of the % of people who are satisfied with healthcare experience health and social care (based on their recent contact)

6. Improve mental health % of population with GHQ12 scores ≥4 (signifying possible mental health problem)

7. Improve health in pregnancy The proportion of babies born at a low birth weight

8. Improve the supply of suitable The number of households in housing housing stress

9. Improve support for adults with care The number of adults receiving needs personal care at home or self directed support for personal care, as a % of the total number of adults needing care

10. Improve support for looked after % of care leavers who, aged 19, were children in education, training or employment

11. Improve educational outcomes % of school leavers achieving at level 2 or above including English and Maths

12. Reduce educational inequality Gap between % of school leavers and % of FSME school leavers achieving at level 2 or above including English and Maths

13. Improve the quality of education % of schools where provision for learning is good or better

14. Improve the skills profile of the The proportion of the workforce in population employment qualified to level 1 and above, level 2 and above, level 3 and above, and level 4 and above

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15. Improve child development % of children who are at the appropriate stage of development in their immediate pre-school year

16. Increase the proportion of people in Seasonally adjusted employment rate work (16-64)

17. Reduce economic inactivity Economic inactivity rate excluding students

18. Increase the proportion of people A Good Jobs Index working in good jobs

19. Reduce poverty % of population living in (absolute) poverty (BHC) AND % of population living in (relative) poverty (BHC)

20. Increase the size of the economy Private Sector NICEI (Northern Ireland Composite Economic Index)

21. Increase the competitiveness of the External sales economy

22. Increase innovation in our economy Regional innovation ranking

23. Improve transport connections for Average journey time on key economic people, goods and services corridors

24. Improve internet connectivity Proportion of Northern Ireland premises with access to broadband services in excess of 30 Mbps

25. Increase the use of public transport % of all journeys which are made by and active travel walking/cycling/public transport

26. Increase respect for each other A Respect Index

27. Improve cultural participation % engaging with arts/cultural activities in the past year

28. Increase the confidence and Self-efficacy capability of people and communities

29. Increase environmental Greenhouse Gas Emissions sustainability

30. Improve our attractiveness as a Total spend by external visitors destination

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31. Increase shared space % who think leisure centres, parks, libraries and shopping centres in their areas are ‘shared and open’ to both Protestants and Catholics

32. Increase economic opportunities for The employment rate of 16-64 year our most deprived communities olds by deprivation quintile

33. Reduce underemployment % of people working part time who would like to work more hours

34. Improve regional balance of Employment rate by geographic area economic prosperity through (areas to be defined) increased employment

35. Increase reconciliation % of the population who believe their cultural identity is respected by society

36. Increase household waste recycling % of household waste that is recycled or composted

37. Improve air quality Nitrogen dioxide concentration

38. Increase the effectiveness of the Proportion of criminal cases processed justice system within guideline time limits

39. Reduce reoffending Reoffending rate

40. Improve our international reputation National Brand Index

41. Increase the proportion of graduates Proportion of local graduates from local moving into employment, or on to institutions in work or further study six further study months after graduation

42. Increase quality of life for people Average life satisfaction score of with disabilities people with disabilities

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Programme for Government Outcomes

Outcome 1: We prosper through a strong, competitive regionally balanced economy

This outcome is about increasing the productivity and success of local business in a sustainable and responsible way, ensuring that growth is balanced on a regional basis. Achieving this will mean growing our economy, and making sure that growth benefits people in all parts of the region.

We recognise that businesses and the workforce remain the key drivers of economic growth and this outcome is about creating the conditions which support a deep and diverse export base helping to deliver increased employment and wealth.

The key drivers of this outcome include innovation, research and development (R&D) and improving the skills and employability of those in, and those wishing to join, the workforce so that people can progress up the skills ladder, supporting higher levels of productivity.

The Role of the Executive

We will make our contribution to growing the economy by:

• Stimulating innovation, R&D and creativity.

• Supporting economic, social and personal development through relevant high quality learning and skills provision.

• Growing the size of our business base, making it easier to do business and promoting employment.

• Attracting and embedding greater levels of higher quality inward investment and supporting the conditions where a greater number of businesses are competing successfully overseas.

• Promoting a modern and sustainable economic infrastructure to support growth.

In respect of this outcome, we will work, amongst others, with local government, with business and with entrepreneurs, with institutions of learning and other skills providers, with trades unions, and with international partners.

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Programme for Government Outcomes

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Improve educational outcomes

• Improve the skills profile of the population

• Increase the proportion of people in work

• Reduce economic inactivity

• Increase the proportion of people working in good jobs

• Reduce poverty

• Increase the size of the economy

• Increase the competitiveness of the economy

• Increase innovation in our economy

• Improve transport connections for people, goods and services

• Improve internet connectivity

• Increase the confidence and capability of people and communities

• Improve our attractiveness as a destination

• Increase economic opportunities for our most deprived communities

• Reduce underemployment

• Improve regional balance of economic prosperity through increased employment

• Improve our international reputation

• Increase the proportion of graduates moving into employment, or on to further study

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Programme for Government Outcomes

Outcome 2: We live and work sustainably - protecting the environment

This outcome is about ensuring that our ambition for economic growth and social progress takes into account the impact on the environment and the depletion of our finite natural resources. It also incorporates the need to tackle environmental crime occurring within and outside the waste sector.

We all benefit from the goods and services that our natural environment provides, including food, renewable energy, water purification, flood mitigation and places for recreation, education and inspiration. Protecting and enhancing this stock of natural capital, which includes our air, land, water, soil and biodiversity and geological resources is fundamental to a healthy and resilient economy.

Ultimately, our economy, health and prosperity depend on our natural environment. Achieving economic growth at the cost of its degradation through over-exploitation or pollution is not sustainable.

The Role of the Executive

We will make our contribution to valuing the place we live in by:

• Protecting the natural and built environment.

• Reducing the local and global impact of our consumption and production.

• Working with business to reduce energy and resource intensity.

• Working with business to minimise its impact on the environment through intelligent regulation.

• Supporting people to live more sustainably.

• Promoting the growth of the knowledge economy.

• Working to increase respect for the environment.

• Helping to improve the quality of the places in which people live, work and play.

• Increasing access to clean, high quality, green spaces.

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Programme for Government Outcomes

In respect of this outcome, we will work, amongst others, with business, local government and third sector organisations, and with educators and learning institutions in progressing these aims.

Indicators

Progress on the following indicators will contribute to the achievement of thiso:

• Increase healthy life expectancy

• Increase innovation in our economy

• Improve transport connections for people, goods and services

• Increase the use of public transport and active travel

• Increase environmental sustainability

• Improve our attractiveness as a destination

• Increase household waste recycling

• Improve air quality

• Improve our international reputation

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Programme for Government Outcomes

Outcome 3: We have a more equal society

This outcome is about creating a society in which access to opportunity is open to everyone, whatever their identity.

Diversity can strengthen and enrich our society, if we have the confidence to embrace the talents and the range of perspectives of people and communities.

The foundations for progress in this area are provided by measures, including legal protections, to end discrimination and to make sure people are safe from violence and other attacks motivated by their identity.

In addition, creating a more equal society means creating more opportunities for people, and ensuring access to those opportunities for people regardless of their background. It is also about acknowledging where harmful inequalities exist – and supporting people who face serious issues as a result of them.

The Role of the Executive

We will make our contribution to creating a more equal society by: • Helping address the issues people face in their lives as a consequence of intolerance. • Actively promoting the benefits of a diverse society. • Ensuring policy and legislation provides the necessary protection to those who need it. • Ensuring compliance with statutory obligations.

In respect of this outcome, we will work, amongst others, with the voluntary and community sector, organisations that represent minorities and the PSNI in progressing these aims.

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Reduce crime

• Reduce health inequality 21

Programme for Government Outcomes

• Reduce preventable deaths

• Reduce educational inequality

• Reduce poverty

• Increase respect for each other

• Increase shared space

• Increase economic opportunities for our most deprived communities

• Improve regional balance of economic prosperity through increased employment

• Increase reconciliation

• Improve our international reputation

• Increase quality of life for people with disabilities

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Programme for Government Outcomes

Outcome 4: We enjoy long, healthy, active lives

This outcome is about improving the health of everyone, giving them the best opportunity to live longer and healthier lives.

It is about ensuring that people get the right care, of excellent quality, at the time of need.

It is about keeping people healthy, preventing them from needing health interventions. In part, this means giving people the information and support they need to make healthy lifestyle choices. It also means tackling issues related to deprivation and poverty that are linked to poor health outcomes.

The Role of the Executive

We will make our contribution by:

• Creating an excellent health service; ensuring people get the right treatment at the time of need.

• Implementing excellent public health strategies and interventions which aid people to live healthier lives and give them the means to do so.

• Providing people with the right information to allow them to make educated and informed choices about how to live their lives in a healthier way.

• Providing children with the best start in life, supporting parents in their role.

• Tackling poverty and deprivation.

In respect of this outcome, we will work, amongst others, with our health and social care colleagues, across Departments, with colleagues in the community and voluntary sector and will seek to engage people directly in their role as parents and active citizens.

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Reduce health inequality

• Increase healthy life expectancy

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Programme for Government Outcomes

• Reduce preventable deaths

• Improve the quality of the healthcare experience

• Improve mental health

• Improve health in pregnancy

• Improve the supply of suitable housing

• Improve support for adults with care needs

• Improve child development

• Reduce poverty

• Increase the use of public transport and active travel

• Increase the confidence and capability of people and communities

• Increase reconciliation

• Improve air quality

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Programme for Government Outcomes

Outcome 5: We are an innovative, creative society, where people can fulfil their potential

This outcome is about having a more innovative, creative economy, with a broadening base of businesses engaged in innovation and R&D, and where there is increasing collaboration between companies inside and outside the region.

The outcome is also about encouraging and assisting people to reach their full potential in a wide variety of ways. It is about creating a society that values and encourages creativity and fosters innovation, both in the economic and cultural sectors, building on our cultural and scientific assets.

It is about ensuring we will be one of the UK’s leading high-growth knowledge based regions which embraces creativity and innovation at all levels in society.

The Role of the Executive

We will make our contribution by:

• Stimulating innovation, R&D and creativity across all sectors in the economy.

• Promoting the benefits of cultural and creative activities and working to increase participation rates across society.

• Investing in our R&D and innovation infrastructure to support greater levels of innovation across all sectors.

• Creating a workforce that possesses the confidence and the skills to innovate and create, providing opportunities for employment and economic development.

• Educating and training people, enabling them to develop to their full potential.

• Ensuring the right business environment, by putting technology and infrastructure in place to nurture innovation and creativity.

In respect of this outcome, we will work, amongst others, with our partners in business, the arts and culture sector and our education and learning partners.

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

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Programme for Government Outcomes

• Improve support for looked after children

• Improve educational outcomes

• Reduce educational inequality

• Improve the quality of education

• Improve the skills profile of the population

• Improve child development

• Increase the proportion of people working in good jobs

• Reduce poverty

• Increase the competitiveness of the economy

• Increase innovation in our economy

• Increase transport connections for people, goods and services

• Improve internet connectivity

• Improve cultural participation

• Increase the confidence and capability of people and communities

• Improve our attractiveness as a destination

• Increase economic opportunities for our most deprived communities

• Improve regional balance of economic prosperity through increased employment

• Improve our international reputation

• Increase the proportion of graduates moving into employment, or on to further study

• Increase quality of life for people with disabilities

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Programme for Government Outcomes

Outcome 6: We have more people working in better jobs

This outcome is about increasing the number of people working in jobs which are sustainable, well paid and which offer opportunity for development.

It is about ensuring that employment opportunities exist at all levels for our citizens, and encouraging our talented people to remain here for employment and to progress up the skills ladder. It is also about the potential to attract the best talent to Northern Ireland including attracting back those who have moved abroad by creating high value job opportunities and about creating employment opportunities for those who have become detached from the labour market.

It is important to ensure that opportunity is open to everyone, wherever they live. Doing this involves creating employment opportunities that are accessible to people in terms of their location, and their level of skills. It is also about ensuring that people with the necessary skills can easily travel to their job location.

The Role of the Executive

We will make our contribution by:

• Developing a workforce that has the right, high quality skills to meet the demands of employers now and in the future.

• Helping people to address barriers they face to accessing high quality employment, including those resulting from location, personal and family circumstances, and confidence and capability.

• Attracting high quality employers, and encouraging growth of indigenous businesses, to offer good sustainable employment opportunities.

In respect of this outcome, we will work, amongst others, with local government, with our partners in business, as well as our education, learning and economy colleagues.

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Improve mental health

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Programme for Government Outcomes

• Improve educational outcomes

• Reduce educational inequality

• Improve the quality of education

• Improve the skills profile of the population

• Increase the proportion of people in work

• Reduce economic inactivity

• Increase the proportion of people working in good jobs

• Reduce poverty

• Increase the size of the economy

• Increase the competitiveness of the economy

• Increase innovation in our economy

• Increase transport connections for people, goods and services

• Improve internet connectivity

• Increase the confidence and capability of people and communities

• Reduce underemployment

• Improve regional balance of economic prosperity through increased employment

• Improve our international reputation

• Increase the proportion of graduates moving into employment, or on to further study

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Programme for Government Outcomes

Outcome 7: We have a safe community where we respect the law, and each other

This outcome is about creating safe environments, giving people the confidence they need to live productively and well. It will be supported by an effective and efficient justice system in which individual and collective rights are supported and disputes are resolved fairly and swiftly. In addition, a safe community is one where paramilitary groups and criminal gangs cannot exert influence.

We want people to feel safe in their communities – giving people the confidence they need to engage fully in society.

The Role of the Executive

We will make our contribution by:

• Leading efforts to increase safety and respect.

• Driving forward reforms and initiatives to prevent offending and reoffending – focusing especially on early intervention, and providing greater opportunities for young people.

• Creating the social conditions that reduce the risk of criminal behaviour, intervening early, engaging with young people and getting the right help at important times in their lives

• Tackling poverty and disadvantage and reducing the negative impacts of alcohol and illegal drugs.

• Ensuring that mutual understanding is increased, and fear and mistrust is reduced among people of different ages, identities and backgrounds. Increasing respect for diversity will create communities in which people feel included and safe.

• Providing a fresh start for communities affected by criminal gangs and paramilitaries – helping them to build a future that is characterised by freedom from the threat of violence and intimidation.

In respect of this outcome, we will work, amongst others, with our justice agencies, with colleagues in the community and voluntary sector, with educators and others

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Programme for Government Outcomes who work with young people, and will seek to engage people directly in their roles as parents and active citizens.

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Reduce crime

• Improve support for looked after children

• Increase the use of public transport and active travel

• Increase respect for each other

• Increase the confidence and capability of people and communities

• Increase shared space

• Increase reconciliation

• Increase the effectiveness of the justice system

• Reduce offending

• Improve our international reputation

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Programme for Government Outcomes

Outcome 8: We care for others and we help those in need

This outcome is about helping and caring for the most vulnerable in our society, ensuring provision is adequate to meet their needs and where appropriate, giving people the opportunity and means to help themselves. It reflects both the role of government in terms of the support offered through welfare and other programmes and the wider community ethos we believe is important. One important aspect of this is addressing historical institutional abuse, the needs of victims and survivors and other issues associated with our past.

The Role of the Executive

We will make our contribution by:

• Ensuring that people’s essential needs are met.

• Putting in place services to provide excellent levels of care for those who need it.

• Helping people out of poverty and putting in place services to enable people to live better quality lives.

• Building the confidence and abilities of communities and individuals to provide support for people who need it.

• Addressing historical institutional abuse and the needs of victims and survivors.

In respect of this outcome, we will work, amongst others, with the voluntary and community sector, the charity sector, vulnerable people and their representatives, and those living in poverty.

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Reduce health inequality

• Increase healthy life expectancy

• Reduce preventable deaths

• Improve the quality of the healthcare experience

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Programme for Government Outcomes

• Improve mental health

• Improve health in pregnancy

• Improve the supply of suitable housing

• Improve support for adults with care needs

• Improve support for looked after children

• Reduce educational inequality

• Improve child development

• Increase the proportion of people in work

• Reduce economic inactivity

• Increase the proportion of people working in good jobs

• Reduce poverty

• Increase respect for each other

• Increase the confidence and capability of people and communities

• Increase economic opportunities for our most deprived communities

• Reduce underemployment

• Improve regional balance of economic prosperity through increased employment

• Increase quality of life for people with disabilities

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Programme for Government Outcomes

Outcome 9: We are a shared society that respects diversity

This outcome is about creating a community which promotes mutual respect and understanding, is strengthened by its diversity and where cultural expression is celebrated and embraced.

It is about tackling some of the barriers to opportunity that arise for people as a result of particular aspects of their identity – including their religious belief, political opinion, racial group, age, marital status, sexual orientation, gender, disability and whether or not they have dependants.

In particular, it means making space for greater sharing between traditionally divided communities. Together: Building a United Community has established a strong foundation for this work. By continuing to work with communities, we can continue to develop shared spaces in education, in housing, in society in general.

The Role of the Executive

We will make our contribution by:

• Working towards greater mutual respect and understanding among people by improving attitudes, and building a community where they can play a full and active role in building good relations.

• Creating a community where division does not restrict the life opportunities of individuals; where all areas are open and accessible to everyone; where everyone feels safe; and where life choices are not inhibited by fear.

• Acknowledging that diversity builds strength and adds value to our community, and working to encourage and celebrate diversity where we can.

• Leading by example, by challenging discrimination and prejudice, and encouraging others to do the same.

In respect of this outcome, we will work, amongst others, with educational professionals, with community and voluntary sector groups, with organisations representing different groups within our society, and with people and organisations working in cultural, arts and media sectors. We will also seek to engage with individuals in their role as active citizens to promote increased tolerance and respect.

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Programme for Government Outcomes

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Reduce crime

• Increase respect for each other

• Improve cultural participation

• Increase shared space

• Increase reconciliation

• Improve our international reputation

• Increase quality of life for people with disabilities

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Programme for Government Outcomes

Outcome 10: We are a confident, welcoming, outward-looking society

This outcome is about building our place on the international stage, and creating a welcoming society.

We have much to be proud of as a society.

People from across the world are visiting in greater numbers to experience what the region has to offer.

We want to give people the confidence to embrace the opportunities that this brings – in economic, social and cultural terms, and to broaden our horizons to acknowledge the strength that comes from being part of a global community.

Integral to this will be building confidence in our communities to view our connections with the wider world as opportunities to build a stronger society.

The Role of the Executive

We will make our contribution by:

• Building confidence in our communities.

• Increasing our economic, social and cultural links with the wider world.

• Working to break down intolerance and celebrating diversity.

• Attracting and supporting international cultural and sporting events.

In respect of this outcome, we will work, amongst others, with business and with institutions of learning, with cultural and arts organisations, community and voluntary sector groups, and with international partners in progressing these aims.

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Increase the competitiveness of the economy

• Improve transport connections for people, goods and services

• Increase respect for each other

• Improve cultural participation

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Programme for Government Outcomes

• Increase the confidence and capability of people and communities

• Improve our attractiveness as a destination

• Increase shared space

• Increase reconciliation

• Improve our international reputation

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Programme for Government Outcomes

Outcome 11: We have high quality public services

This outcome is about ensuring that the services we provide for people are responsive, efficient and effective, that they are shaped to meet the needs of people, and that they are accessible in ways and at times that fit into people's lives. It means ensuring that we evaluate services based on the contribution that they make to increasing people's wellbeing.

Integral to this will be improving the responsiveness of services to the needs of citizens, including through the appropriate use of technology.

The Role of the Executive

We will make our contribution by:

• Building services around the needs of users.

• Increasing the number of public services available online.

• Supporting the delivery of services through the most appropriate channel – whether this is in the public, private or community and voluntary sector.

• Using preventative approaches to reduce the future demand for public services.

• Evaluating the provision of services based on the outcomes they deliver in terms of increased wellbeing of citizens.

In respect of this outcome, we will work, amongst others, with service providers across sectors, with trade unions, and with service users and their representatives in progressing these aims.

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Improve the quality of the healthcare experience

• Improve the supply of suitable housing

• Improve support for adults with care needs

• Improve support for looked after children

• Improve the quality of education

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Programme for Government Outcomes

• Improve transport connections for people, goods and services

• Increase the use of public transport and active travel

• Increase household waste recycling

• Increase the effectiveness of the justice system

• Reduce reoffending

• Increase quality of life for people with disabilities

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Programme for Government Outcomes

Outcome 12: We have created a place where people want to live and work, to visit and invest

This outcome is about creating a place that offers opportunities to everyone so they take pride in where they are from and encouraging our young people to build their lives here in the long term.

It is about encouraging others to come to visit and explore, to be inspired by what we have to offer as a tourist destination and to want to return. It is also about encouraging business investment both indigenously and in terms of foreign direct investment.

This requires us to create an environment in which opportunity can flourish in economic, social and cultural terms to develop our attractiveness as a home, a tourist destination and a place for business.

The Role of the Executive

We will make our contribution by:

• Increasing the skills of our population.

• Creating opportunity for entrepreneurship and employment growth.

• Increasing quality of life by supporting culture, the arts, and facilities for recreation.

• Actively promoting Northern Ireland as a destination for high quality investment and jobs.

• Developing an internationally competitive and inspiring tourist destination of which our community can be proud.

• Recognising the economic importance of tourism and the potential to grow the tourism industry into a high-performing export-led sector.

• Continuing to invest in our economic infrastructure and in our strategic network of gateways to improve our connectivity.

• Working to build our reputation on an international stage.

In respect of this outcome, we will work, amongst others, with the business community, with institutions of learning and other skills providers, with trade unions,

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Programme for Government Outcomes with the creative industries and artistic and cultural organisations, with the hospitality and tourism sector, and with international partners, including our diaspora, in progressing these aims.

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Reduce crime

• Improve the supply of suitable housing

• Improve the skills profile of the population

• Increase the proportion of people in work

• Reduce economic inactivity

• Increase the proportion of people working in good jobs

• Increase the size of the economy

• Increase innovation in our economy

• Improve transport connections for people, goods and services

• Improve internet connectivity

• Increase the use of public transport and active travel

• Increase respect for each other

• Improve cultural participation

• Improve our attractiveness as a destination

• Increase shared space

• Increase economic opportunities for our most deprived communities

• Improve regional balance of economic prosperity through increased employment

• Increase reconciliation

• Improve our international reputation

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Programme for Government Outcomes

• Increase quality of life for people with disabilities

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Programme for Government Outcomes

Outcome 13: We connect people and opportunities through our infrastructure This outcome is about ensuring that we plan and invest in infrastructure to facilitate economic growth.

It involves improving the physical mobility of people, and the provision of essential energy, water and telecommunication services to ensure that our communities can access social, economic and cultural opportunities. This involves tackling some of the key barriers to balanced regional growth and inclusion.

The Role of the Executive We will make our contribution by: • Providing high quality transport infrastructure. • Providing high quality public transport. • Working to increase availability of access to high quality telecommunications. • Providing water, waste and energy services to the whole community. • Supporting public service delivery through the public sector's physical assets, including housing. • Building sustainability through improved waste recycling infrastructure. In respect of this outcome, we will work, amongst others, with communications providers, with the construction sector, with housing providers, with the environmental sector and with transport providers to achieve these aims.

Indicators Progress on the following indicators will contribute to the achievement of this outcome:

• Improve the supply of suitable housing • Reduce poverty • Improve transport connections for people, goods and services • Improve internet connectivity • Increase the use of public transport and active travel • Improve our attractiveness as a destination • Increase shared space • Increase economic opportunity for our most deprived communities • Reduce underemployment

42

Programme for Government Outcomes

• Improve regional balance of economic prosperity through increased employment • Increase household waste recycling • Increase quality of life for people with disabilities

43

Programme for Government Outcomes

Outcome 14: We give our children and young people the best start in life

This outcome is about ensuring that all of our children and young people grow up in a society that provides the support they need to achieve their potential. This includes good health, a secure family and community environment including an adequate standard of living, education, opportunities for cultural and artistic expression, opportunities to make a positive contribution to society, physical exercise, space to play, and protection from violence and harm.

The people with the biggest role to play in achieving this are those most involved in children's lives. The parents and other adults who care for children will be the biggest influence on ensuring that their needs are met – and the role of Government in this area is to support children and young people, including by providing help to families where they need it.

Delivery can be supported through high quality early years provision, excellence in education and by building the confidence and capability of families and of communities to help children and young people to fulfil their potential.

The Role of the Executive

We will make our contribution by:

• Supporting families to care for children.

• Providing high quality health services.

• Providing high quality education – including pre-school education.

• Supporting opportunities for play, recreation and creativity.

• Providing the services that protect children from harm.

• Ensuring the involvement of children and young people in developing those services.

In respect of this outcome, we will work, amongst others, with people in the health and social care system, educators, providers of services to children and young people, and individuals in their roles as parents and active citizens.

44

Programme for Government Outcomes

Indicators

Progress on the following indicators will contribute to the achievement of this outcome:

• Reduce health inequality

• Increase healthy life expectancy

• Improve mental health

• Improve health in pregnancy

• Improve the supply of suitable housing

• Improve support for adults with care needs

• Improve support for looked after children

• Improve educational outcomes

• Reduce educational inequality

• Improve the quality of education

• Improve child development

• Reduce poverty

• Improve cultural participation

• Increase the confidence and capability of people and communities

• Increase shared space

• Increase economic opportunities for our most deprived communities

• Increase reconciliation

• Reduce reoffending

• Increase the proportion of graduates moving into employment, or on to further study

• Increase quality of life for people with disabilities

45

Programme for Government Indicators

Indicator 1: Reduce crime

Lead measure: Prevalence rate – number of victims of any crime

Current Status: In 2014/15, 8.8% of households and their adult occupants were victims of at least one Northern Ireland Crime Survey crime during the 12 months prior to interview. This compares to 10.0% in 2013/14 and 23.0% in the baseline year (1998).

Latest findings from the 2014/15 Northern Ireland Crime Survey (NICS) estimate that 8.8% of all households and their adult occupants were victims of at least one NICS crime during the 12 months prior to interview. While not statistically different from the NICS 2013/14 figure (10.0%), this represents the lowest NICS victimisation (prevalence) rate since the measure was first reported in NICS 1998 (23.0%).

25%

20%

15%

10% % households / adults victimised adults /households % 5%

0% 1998 2001 2003/04 2005 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Source: Department of Justice, Experience of Crime: Findings from the 2014/15 Northern Ireland Crime Survey, https://www.justice-ni.gov.uk/publications/r-s-bulletin-82016-experience-crime-findings-201415-northern-ireland-crime-survey

Why is this indicator important?

Safety is an indispensible element of wellbeing that provides the foundation for wider improvements in quality of life.

Protecting citizens is central to the role of Government – tackling crime, by addressing its causative factors, by prevention and detection, and by mitigating its impact is therefore a key priority.

46

Programme for Government Indicators

Background to data

The Northern Ireland Crime Survey is a household survey and has been running as a continuous survey since January 2005. It was first carried out as a one-off survey in 1994/5 and was repeated in 1998, 2001 and 2003/4. The main purpose of the survey is to collect information about levels of crime and public attitudes to crime. The information is collected by interviewing people (aged 16 and over) to find out about crimes they may have experienced, including those that were not reported to the police. Respondents are also asked their views about the level of crime and how much they worry about crime. With effect from April 2014 the target achieved sample size of the NICS was reduced from 3,500 interviews to 2,000 interviews. This reduction was occasioned by the need to make savings generally in the levels of Departmental spending. The initial NICS 2014/15 sample consisted of 3,375 addresses, randomly selected from the Land and Property Services domestic property database. Visits to each address by an interviewer from the NISRA Central Survey Unit resulted in an eligible sample of 2,899 occupied addresses, from which attempts were made to interview one randomly selected adult respondent at each address.

The any NICS crime rate is calculated treating a household crime as a personal crime. It is the estimated percentage of adults who have been a victim of at least one personal crime or have been resident in a household that was a victim of at least one household crime in the 12 months prior to their interview.

47

Programme for Government Indicators

Indicator 2: Reduce health inequality

Lead measure: Gap between highest and lowest deprivation quintile in healthy life expectancy at birth

Current S tatus: In 2011-13, female Healthy Life Expectancy in the most deprived areas of NI was 14.2 years lower than in the least deprived areas, while the corresponding gap for males was 11.8 years. In 2010-12, this gap was 13.1 years for females and 11.8 years for males.

16.0

14.0

12.0

10.0

8.0

6.0

4.0

Gap in Healthy (Years) Expectancy Life Healthy in Gap 2.0

0.0 2010-12 2011-13 Males Females

Source: Department of Health, NI health and social care inequalities monitoring system (HSCIMS), https://www.health- ni.gov.uk/publications/ni-health-and-social-care-inequalities-monitoring-system-hscims-health-inequalities

Why is this indicator important?

Inequalities in health outcomes arise from the most invidious effects of poverty and deprivation. People experiencing deprivation die younger, and spend a greater proportion of their lives in ill-health.

Reducing these inequalities – by tackling deprivation, by supporting people to make healthy lifestyle choices, and by providing excellent standards of care – is critical to improving quality of life for people experiencing deprivation in the most fundamental way.

48

Programme for Government Indicators

Background to data

The definition of Healthy Life Expectancy (HLE) is the average number of years a person can expect to live in good health. HLE provides an estimate of lifetime spent in ‘Very Good’ or ‘Good’ health, calculated using respondents’ perception of their own health according to the Health Survey Northern Ireland.

In 2010, the data source was changed from the Continuous Household Survey (CHS) to the Health Survey Northern Ireland (HSNI). Due to inconsistencies between the two surveys, the time series begins in 2010-12 (the first period where all data comes from the HSNI) to ensure uniformity and comparability over time.

49

Programme for Government Indicators

Indicator 3: Increase healthy life expectancy

Lead measure: Healthy life expectancy at birth

Current Status: In 2011-13, the Healthy Life Expectancy gender gap was 3.5 years, with females expected to live in good health for 62.2 years and males for 58.7 years. A similar pattern was observed between in 2010-12.

Life expectancy in 2011-13 was 82.3 years for females and 78.0 for males, meaning that both genders could expect to live in good health for around three-quarters of their lives. A similar pattern was observed in 2010-12.

65.0

60.0

55.0

50.0

Healthy Life Expectancy (Years) Expectancy Life Healthy 45.0

40.0 2010-12 2011-13 Males Females

Source: Department of Health, NI health and social care inequalities monitoring system (HSCIMS), https://www.health- ni.gov.uk/publications/ni-health-and-social-care-inequalities-monitoring-system-hscims-health-inequalities

Why is this indicator important?

By providing high quality health care, and by supporting people to make healthy lifestyle choices, we can help more people to live long, healthy lives.

Health is, clearly, a central, indispensible aspect of wellbeing. We are therefore committed to doing everything we can to deliver good health for everyone.

Background to data

The definition of Healthy Life Expectancy (HLE) is the average number of years a person can expect to live in good health. HLE provides an estimate of lifetime spent

50

Programme for Government Indicators in ‘Very Good’ or ‘Good’ health, calculated using respondents’ perception of their own health according to the Health Survey Northern Ireland.

In 2010, the data source was changed from the Continuous Household Survey (CHS) to the Health Survey Northern Ireland (HSNI). Due to inconsistencies between the two surveys, the time series begins in 2010-12 (the first period where all data comes from the HSNI) to ensure uniformity and comparability over time.

51

Programme for Government Indicators

Indicator 4: Reduce preventable deaths

Lead measure: Preventable mortality

Current S tatus: There was a consistent improvement in the standardised preventable death rate over the last 6 years where the rate decreased by over a tenth (13%), from 247 deaths per 100,000 population in 2004-08 to 216 deaths per 100,000 population in 2009-13.

300

250

200

150

100 Deaths population 100,000 per Deaths

50

0 2004-08 2005-09 2006-10 2007-11 2008-12 2009-13

Source: Department of Health, NI health and social care inequalities monitoring system (HSCIMS), https://www.health- ni.gov.uk/publications/ni-health-and-social-care-inequalities-monitoring-system-hscims-health-inequalities

Why is this indicator important?

Providing excellent healthcare is a primary duty of government – but maintaining good health is about more than just healthcare. We achieve the best outcomes when we each take responsibility for looking after our own health.

We are committed to supporting people to do that – by giving them the knowledge, skills and confidence they need to live healthier lives. By doing so, we aim to reduce the number of people who are dying unnecessarily every year.

Background to data

Causes of death have been categorised based on the Office for National Statistics (ONS) definition for avoidable mortality:

52

Programme for Government Indicators

Preventable: A death is preventable if, in the light of understanding of the determinants of health at the time of death, all or most deaths from that cause (subject to age limits if appropriate) could be avoided by public health interventions in the broadest sense.

Amenable: A death is amenable if, in the light of medical knowledge and technology at the time of death, all or most deaths from that cause (subject to age limits if appropriate) could be avoided through good quality healthcare.

Avoidable: Avoidable deaths are all those defined as preventable, amenable, or both, where each death is counted only once. Where a cause of death falls within both the preventable and amenable definition, all deaths from that cause are counted in both categories when they are presented separately.

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Programme for Government Indicators

Indicator 5: Improve the quality of the healthcare experience

Lead measure: % of people who are satisfied with health and social care (based on their recent contact)

Current Status:

Data in relation to this measure are not currently collected. Putting baselines in place and establishing regular monitoring arrangements forms part of the data development agenda for the Programme for Government.

Why is this indicator important?

A good healthcare experience lies at the heart of a high quality health service. It is also key to providing a service which is owned by both the people of Northern Ireland and the staff which provide it.

Background to data

A methodology will be developed that will assess the satisfaction of recent users of health and social care services with the quality of their experience.

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Programme for Government Indicators

Indicator 6: Improve mental health

Lead measure: % of population with GHQ12 scores ≥4 (signifying possible mental health problem)

Current S tatus: In 2014-15, around one-fifth (19%) of respondents in the health survey showed signs of a possible mental health problem (GHQ score ≥4), the same proportion as that recorded in the previous year (2013/14) and consistent with previous rates back to 2005/06.

25%

20%

15% %

10%

5%

0% 2005/06 2010/11 2011/12 2013/14 2014/15

Source: Department of Health, Health survey Northern Ireland, https://www.health-ni.gov.uk/articles/health-survey-northern- ireland Why is this indicator important?

Mental wellbeing can be a key factor in determining physical wellbeing. It can also influence social circumstances such as employment, family relationships and community participation. Addressing mental wellbeing is, therefore, a consideration in a range of government objectives.

Mental health issues are often particularly acute with those on the margins of society and need to be tackled to improve progress on social inclusion objectives. Conversely, mental wellbeing is also influenced by a range of social factors, so is a reasonable indicator of broad government performance.

Background to data

The GHQ12 is a screening tool designed to detect the possibility of psychiatric morbidity in the general population. The questionnaire contains 12 questions about recent general levels of happiness, depression, anxiety and sleep disturbance. Responses to these items are scored, with one point given each time a particular

55

Programme for Government Indicators feeling or type of behaviour was reported to have been experienced ‘more than usual’ or ‘much more than usual’. A score is then constructed from combined responses to create an overall score of between zero and twelve. A score of 4 or more is classified as a respondent with a possible psychiatric disorder, and referred to as a ‘high GHQ12 score’.

GHQ12 information is sourced from the Health Survey Northern Ireland. It is anticipated that it will be included in the health survey on a biennial basis.

56

Programme for Government Indicators

Indicator 7: Improve health in pregnancy

Lead measure: The proportion of babies born at a low birth weight

Current Status: The proportion of babies born at a low birth weight has remained broadly consistent since 2005-9 and stood at 6.1% in 2010-14.

7.0%

6.0%

5.0%

4.0%

3.0% % of live births of live%

2.0%

1.0%

0.0% 2005-09 2006-10 2007-11 2008-12 2009-13 2010-14

Source: Department of Health, NI health and social care inequalities monitoring system (HSCIMS), https://www.health- ni.gov.uk/publications/ni-health-and-social-care-inequalities-monitoring-system-hscims-health-inequalities

Why is this indicator important?

Birth weight is an important indicator of foetal and neonatal health at both individual and population levels. There is significant evidence of the correlation between maternal health and social circumstances and birth weights which are outside the normal birth weight range.

Birth weight that is not within normal ranges also has a strong association with poor health outcomes in infancy, childhood and across the whole life course, including long term conditions such as diabetes and coronary heart disease.

Background to data

This is the proportion of all live births where the birth weight of the child was less

than 2,500g (taken from the Child Health System).

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Programme for Government Indicators

Indicator 8: Improve the supply of suitable housing

Lead measure: The number of households in housing stress

Current Status: According to the last published NISRA Housing Statistics (for 2014- 15), there are 39,338 households on the NIHE waiting list, 22,097 of these are in housing stress. This was an increase of 2% from 2013-14 and 69% from the baseline period in 2002-03. The housing stress band also includes those who meet the statutory tests for being classed as homeless. Of the 22,097 in housing stress, 11,016 are statutorily homeless.

25,000

20,000

15,000

10,000 Number of applicants of Number 5,000

0

Why are these indicators important?

A fair society with strong, resilient communities meets the housing needs of all its citizens including the most vulnerable. This means ensuring the supply of suitable housing by meeting housing growth indicators, improving the supply of social housing for those in greatest need and tackling housing unfitness. Failure to address these core problems impacts on the wider economy (construction, house prices, etc.) and on the most vulnerable. Those without settled accommodation are less able to contribute to the economy and to access opportunities for employment or training. They are also more likely to suffer poor health.

Background to data

'Housing stress' refers to those applicants on the Social Rented Sector Waiting List who have 30 or more points under the Common Selection Scheme. Please note that

58

Programme for Government Indicators due to the introduction of the new HMS and a change to the annual renewal process for waiting list applicants the number of waiting list applicants for 2011-12 is considered to be a significant undercount.

59

Programme for Government Indicators

Indicator 9: Improve support for adults with care needs

Lead measure: The number of adults receiving personal care at home or self directed support for personal care, as a % of the total number of adults needing care

Current Status:

Data in relation to this measure are not currently collected. Putting baselines in pl ace a nd establishing r egular m onitoring a rrangements f orms pa rt of t he data development agenda for the Programme for Government.

Why is this indicator important?

People who have care needs tell us they want to have these met at home as long as possible. Not only is this understandable from their personal perspective, there is also significant evidence that this helps maintain independence for longer. For this reason we are committed to increasing the availability of home care and support for people, particularly those with high levels of care needs. As the population ages, and the number of people with complex care needs increases, the need to provide appropriate care and support becomes even more important. Innovative approaches such as re-ablement, 'telecare' and 'telehealth', which use new technology to support people at home, will have an increasing part to play.

Background to data

Some data to support this measure is currently available, including the number of clients availing of domiciliary care or direct payments and those on telemonitoring services, however development work is needed to bring the disparate sources of information together to build a robust summary of care at home. Information relating to those who have care packages in place for a residential or nursing home is also

available.

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Programme for Government Indicators

Indicator 10: Improve support for looked after children

Lead measure: % of care leavers who, aged 19, were in education, training or employment

Current S tatus: In 2014/15, 66% of all care leavers aged 19 in contact with HSC Trusts, and whose economic activity was known, were in education, training or employment. This was a small increase from 2013/14 (64%), and a small decrease from 2010/11 (67%).

% of 19 year old care leavers, who were in contact with their trust, in education, training or employment 80%

70%

60%

50%

40%

30%

20%

10%

0% 2010/11 2011/12 2012/13 2013/14 2014/15 Source: Department of Health, Northern Ireland care leavers, https://www.health-ni.gov.uk/publications/northern-ireland-care- leavers-201415

Why is this indicator important?

Evidence indicates that providing stable, nurturing environments for children and young people has a significant positive impact on their long term wellbeing. Looked after children face particular challenges in this regard – and statutory agencies have a particular duty of care for them. Increasing wellbeing for this group in the long term involves providing the best standards of support for those in care, and those formerly in care who have ongoing needs.

Background to data

Care Leavers covers young people who turned 19 years of age during the year ending 31st March and who had been looked after on 1st April three years previously. It excludes those young people who had been looked after under an

61

Programme for Government Indicators agreed series of short-term placements (respite care). The figures above relates to care leavers aged 19, most of whom left care when they were 18 (83%) but some left earlier (16-18).

Due to the small number of care leavers in Northern Ireland, some caution should be taken when interpreting figures presented, especially when the figures are broken down into sub categories.

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Programme for Government Indicators

Indicator 11: Improve educational outcomes

Lead measure: % of school leavers achieving at level 2 or above including English and Maths

Current Status: In 2013/14, 63.5% of school leavers here achieved at least five GCSEs at grades A* - C or equivalent, including GCSEs in English and Maths. This is an increase from 62.2% in 2012/13, and 56.3% in 2007/08, the baseline period.

% of school leavers achieving at least 5 GCSEs A*-C or equivalent including English and Maths 70%

60%

50%

40%

30% % of school leavers of % 20%

10%

0% 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14

Source: Department of Education, Qualifications and Destinations of School Leavers, https://www.education- ni.gov.uk/articles/school-leavers

Why is this indicator important?

The skills that young people have when they leave formal education are a strong predictor of their life chances. Good educational outcomes support people to succeed economically, are linked to better health, and open up opportunity.

Literacy and numeracy are the most essential skills that people gain through formal education.

Increasing the proportion of young people leaving education with good levels of these skills will ensure they have access to the most indispensible tools to succeed in life.

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Programme for Government Indicators

Background to data

The Department of Education collects data annually on the highest qualification and destination of Northern Ireland grammar and secondary school leavers. In addition to the qualifications and destination data, such items as year group, sex, ethnicity, religion, free school meal entitlement, special educational needs and the pupils home postcode are also collected. Other items such as the school management type

are also included in the dataset.

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Programme for Government Indicators

Indicator 12: Reduce educational inequality

Lead measure: Gap between % of school leavers and % of FSME school leavers achieving at level 2 or above including English and Maths

Current Status: The proportion of school leavers entitled to Free School Meals (FSM) achieving at least 5 GCSEs at grades A*-C or equivalent qualifications, including GCSE English and Maths has increased from 27.7% in 2007-08 to 34.9% in 2013-14.

The proportion of school leavers entitled to FSM achieving at this level is around half that of those not entitled to FSM (69.7% in 2013-14), and considerably less than the proportion of all school leavers achieving at this level (63.5% in 2013/14). Over the time period presented, these gaps have remained relatively constant in absolute terms.

% of school leavers achieving at least 5A*-C GCSE or equivalent (including GCSE English and Maths) by free school meal entitlement 70%

60%

50%

40%

30%

% of school leavers of % 20%

10%

0% 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14

School Leavers entitled to FSM All school leavers

Source: Department of Education, Qualifications and Destinations of School Leavers, https://www.education- ni.gov.uk/articles/school-leavers

Why is this indicator important?

It is not unusual internationally to see a difference in attainment on leaving school between those young people from more and less disadvantaged backgrounds, but the differential here is very striking and is indicative of significant inequality in educational outcomes. The differential arising from relative disadvantage is the most significant origin of educational inequality here. We know too that low educational

65

Programme for Government Indicators attainment at this level significantly constrains life chances and increases the risk of unemployment, poverty and poor health. Addressing the structural and system- related factors that militate against an education system delivering both excellence and equity will be critical in delivering improvement against this indicator and in helping to break the poverty-underachievement cycle.

Background to data

The Department of Education collects data annually on the highest qualification and destination of Northern Ireland grammar and secondary school leavers. In addition to the qualifications and destination data, such items as year group, sex, ethnicity, religion, free school meal entitlement, special educational needs and the pupil home postcode are also collected. Other items such as the school management type are

also included in the dataset.

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Programme for Government Indicators

Indicator 13: Improve the quality of education

Lead measure: % of schools where provision for learning is good or better

Current Status:

Data in relation to this measure are not currently collected. Putting baselines in place and establishing regular monitoring arrangements forms part of the data development agenda for the Programme for Government.

Why is this indicator important?

The quality of an education system is a major determinant of educational attainment. Ensuring high quality educational provision for children and young people is an important element of our work to improve educational outcomes, and ultimately to support long-term improvements in wellbeing and quality of life.

Background to data

The Education and Training Inspectorate conducts assessments of the quality of education provision in schools. Data is published in the Chief Inspector's Report.

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Programme for Government Indicators

Indicator 14: Improve the skills profile of the population

Lead m easure: The proportion of t he workforce in em ployment qualified t o level 1 and above, level 2 and above, level 3 and above, and level 4 and above.

Current Status:

In employment (%) Econ. Active (%) Econ inactive (%) All (%)

Degree or higher 27.1 26.4 8.0 21.4 Other higher below degree (4) 8.9 8.5 5.0 7.6 A level or equivalent (3) 25.8 25.7 19.3 24.0 GCSE A-C or equivalent (2) 22.2 23.2 29.2 24.8 Other qualifications* (1) 6.1 5.8 6.9 6.1 No Qualifications 9.9 10.4 31.5 16.1

1 All 16-64 787,000 837,000 309,000 1,146,000 *Other qualifications = incl. vocational level 1 and below. Source: NISRA, Labour Force Survey Quarterly Supplement to the Labour Market Report October - December 2015, https://www.economy-ni.gov.uk/publications/quarterly-supplement-labour-market-report-october-december-2015

Why is this indicator important?

Northern Ireland's capacity to become more successful in the rapidly changing global, innovation driven economy will be significantly influenced by the skills of its people. Continuing to develop a highly, relevantly skilled population is essential to improving productivity and sustainable economic growth. Improving skills is an effective way of promoting the health and well-being of individuals, and it is important to ensure that everyone has the opportunity to develop their skills so they can maximise their individual potential. While driving increased growth will require a more highly skilled workforce, the labour market will still require significant numbers of workers across the whole skills spectrum. Equipping our workforce, and those entering it, with the skills that employers need is critical to the attraction and creation of new high quality jobs.

Background to data

The Labour Force Survey (LFS) is a household sample survey carried out by interviewing individuals about their personal circumstances and work. It provides a rich source of information on the labour force using internationally agreed definitions.

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Programme for Government Indicators

Indicator 15: Improve child development

Lead measure: % of children who are at the appropriate stage of development in their immediate pre-school year

Current Status:

This is a ne w measure being introduced in autumn 2016. P utting baselines in place and establishing regular monitoring arrangements forms part of the data development agenda for the Programme for Government.

Why is this indicator important?

A vital and productive society with a prosperous and sustainable future is built on a foundation of healthy child development. Action to reduce health inequalities should start before birth and be followed through the life of the child. If children are denied relatively simple interventions in their early years, their emotional well being, cognitive development, academic aptitude and ability to generate income/get a job will suffer. Premature illness in adult life can be a direct result of failure to intervene effectively in the early years. Later interventions, although important, are considerably less effective where good early foundations are lacking. Early intervention provides an opportunity to interrupt intergenerational transmission of underachievement and improve outcomes for children and their families. It seeks to stop problems becoming entrenched or well established

Our ability to identify and address potential barriers to a child’s development as early as possible is essential in delivering the PfG outcome of giving our children and young people the best possible start.

Background to data

Early childhood development encompasses many dimensions of a child’s well-being, measuring it is complex, and there are a range of data sets related to both targeted and universal child services and interventions. Data in relation to children in their immediate pre-school year reaching development milestones is not currently collected. While there is currently a range of universal health checks for children through Healthy Child Healthy Futures, there is no universal health check at age 3. Through the Delivering Social Change Early Intervention Programme health and pre- school education practitioners are working together to pilot a 3+ Health Review. The pilot of the 3+ health review using the Ages and Stages Questionnaire (ASQ) score

69

Programme for Government Indicators will be recorded using the Personal Child Health Record (PCHR) (also known as the Red Book) documentation (until the regional Child Health System (CHS) is upgraded).

70

Programme for Government Indicators

Indicator 16: Increase the proportion of people in work

Lead measure: Seasonally adjusted employment rate (16-64)

Current Status: The proportion of people aged 16 to 64 in work (the employment rate) increased over the quarter and over the year to 68.9%. Indeed, this rate was the highest recorded since March to May 2008.

Over the period presented, the Northern Ireland employment rate was consistently lower than the UK average.

75

70

65

60

Employment rate (%) 55

50

Source: NISRA, Labour Force Survey, Labour Market Report, https://www.economy-ni.gov.uk/articles/labour-force-survey

Why is this indicator important?

An economy is successful if it can provide high income jobs and place its population within work. Employment not only contributes to wealth and value added in the economy as a whole but the total output of the economy expands as employment grows. At the individual level, secure employment provides individuals with financial stability as well as wider benefits, including better health and greater social stability.

Background to data:

The Labour Force Survey (LFS) is a household sample survey carried out by interviewing individuals about their personal circumstances and work. It provides a rich source of information on the labour force using internationally agreed definitions.

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Programme for Government Indicators

Indicator 17: Reduce economic inactivity

Lead measure: Economic inactivity rate excluding students

Current Status:

Economic Inactivity Rate (16-64) excluding students

21.0%

20.5%

20.0%

19.5%

19.0% Inactivity Rate

18.5%

18.0% Oct-Dec Apr-Jun Oct-Dec Apr-Jun Oct-Dec Apr-Jun Oct-Dec Apr-Jun Oct-Dec 2011 2012 2012 2013 2013 2014 2014 2015 2015

Why is this indicator important?

Economic inactivity is an employment status that refers to individuals who are neither in work, nor are actively seeking work and available to start immediately. This feature of the Northern Ireland labour market has persisted irrespective of fluctuations in the economic cycle over the past number of decades with inactivity rates remaining within a stable range of 26% and 32% of the working adult population in Northern Ireland since the mid-1980s.

The measure for this indicator focuses on economic inactivity excluding students – including therefore, retired people, those with caring responsibilities, and people not seeking work due to illness or disability. These groups historically constitute around 20% of the working age population,

72

Programme for Government Indicators

Background to data

The Labour Force Survey (LFS) is a household sample survey carried out by interviewing individuals about their personal circumstances and work. It provides a rich source of information on the labour force using internationally agreed definitions.

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Programme for Government Indicators

Indicator 18: Increase the proportion of people working in good jobs

Lead measure: A Good Jobs Index

Current Status:

Data in relation to this measure are not currently collected. Putting baselines in place and establishing regular monitoring arrangements forms part of the data development agenda for the Programme for Government.

Why is this indicator important?

Whilst jobs and employment opportunities are good for the economy it is important that these are supported by the creation and retention of higher value jobs. These jobs will ultimately lead to higher productivity and the ability to meet employers’ needs of the future in sectors which can lead to a growing and dynamic economy.

As the world becomes a more globalised place we need to keep pace, seeking to move up the value chain, move away from just competing on cost, differentiating our products and services, and as we do this there will be skills and wage impacts for our workforce. Higher wages can generate benefits to employers through for example, motivating employees to work harder; attracting more talented workers; lead to lower turnover; and can result in higher job satisfaction. Higher wages also generate benefits for workers, improving financial security, offering the potential for improved lifestyles and opening up a variety of opportunities around, for example, home ownership, social mobility and family choices.

Background to data

A “Good Jobs Index” will be developed to measure this indicator.

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Programme for Government Indicators

Indicator 19: Reduce poverty Lead measure 1: % of population living in (absolute) poverty (BHC) Lead measure 2: % of population living in (relative) poverty (BHC) Current Status: Absolute poverty - In 2013-14, 23% of individuals in Northern Ireland were in absolute poverty BHC. This figure has increased by three percentage points from the previous year. At 23% the level of absolute poverty in 2013-14 (BHC) represents a series high, equalling the level of absolute poverty in 2011-12.

Relative poverty - The proportion of individuals in Northern Ireland in relative poverty (BHC) in 2013-14 was 21%, two percentage points higher than the previous year. Overall the proportion of individuals in relative poverty BHC has remained stable with approximately one fifth of individuals being in relative poverty since the start of the time series 2002-03.

% of population living in (absolute) poverty (BHC) 25%

20%

15%

10%

5%

0% 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14

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Programme for Government Indicators

% of population living in (relative) poverty (BHC) 25%

20%

15%

10%

5%

0% 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14

Source: Department for Communities, Households below average income reports, https://www.communities- ni.gov.uk/publications/households-below-average-income-2013-14 Why is this indicator important?

Relative and Absolute poverty levels provide an insight to the living standards of individuals in Northern Ireland and allow for a direct comparison with the rest of the United Kingdom.

Living in poverty is directly associated with negative outcomes in education, health and future economic potential. In addition to direct material deprivation, therefore, people experiencing poverty are more likely to live in poor health, to die younger, to have low levels of skills, to have poor employment prospects – and their children are likely to suffer the same ill-effects in turn.

Evidence suggests that move people out of poverty successfully will contribute significantly to addressing a wide range of social issues.

Background to data

The Households Below Average Income publication is Northern Ireland’s key source of information on household income.

An individual is considered to be in absolute poverty if they are living in a household with an equivalised income below 60% of the (inflation adjusted) UK median income in 2010-11. An individual is considered to be in relative poverty if they are living in a

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Programme for Government Indicators household with an equivalised income below 60% of UK median income in the year in question.

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Programme for Government Indicators

Indicator 20: Increase the size of the economy

Lead measure: Private Sector NICEI (Northern Ireland Composite Economic Index)

Current Status: The NI private sector was estimated to have grown by 0.7% over the quarter, by 2.0% over the year to Quarter 4 2015, and by 2.3% for the whole of 2015, compared to 2014.

120 Private Sector NICEI Base line (2012 = 100) 115

110

105

100

95

90 Q1 2005 Q1 2006 Q1 2007 Q1 2008 Q1 2009 Q1 2010 Q1 2011 Q1 2012 Q1 2013 Q1 2014 Q1 2015 Q1

Source: NISRA, Northern Ireland Composite Economic Index (NICEI), https://www.economy-ni.gov.uk/articles/northern-ireland- composite-economic-index-nicei

Why is this indicator important?

Companies and the workforce are the key drivers of economic growth. Our private sector needs to continue its growth in order to ensure our companies can compete locally, nationally and internationally.

Background to data

The NICEI is a quarterly measure of the performance of the Northern Ireland (NI) economy based on available official statistics. Existing published quarterly indices (i.e. Index of Services (IOS), Index of Production (IOP), Index of Construction (IOC), and public sector employee jobs data from the Quarterly Employment Survey (QES), plus unpublished agricultural output data from DARD) are weighted using ONS

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Programme for Government Indicators

Regional Accounts Gross Value Added (GVA) data to provide a proxy measure of total economic output in the NI economy on a quarterly basis.

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Programme for Government Indicators

Indicator 21: Increase the competitiveness of the economy

Lead measure: External sales

Current Status: Total external sales by companies in Northern Ireland were estimated to be worth £22.5 billion in 2014, representing an increase of 2.1% (£458 million) over the year. This figure exceeds the previously recorded peak in 2013 (£22.0 billion), and external sales and are therefore at their highest over the time series presented.

This £22.5 billion represents just over a third (34.1%) of all sales by companies in Northern Ireland in 2014 (£65.8 billion).

25

20

15

10 Sales (£ billions)

5

0 2011 2012 2013 2014

Source: NISRA, Broad Economy Sales & Exports Statistics, https://www.economy-ni.gov.uk/publications/current-publication- broad-economy-sales-exports-statistics

Why is this indicator important?

Export led growth is likely to be a key area in which we can strengthen the competitiveness of our economy. External trade is also an important source of wealth and employment. It is important that companies can diversify the markets which they export to by identifying new emerging and developed markets and taking the opportunities to capitalise on these. Research shows that exporting companies are larger, more productive, pay higher wages and are more capital intensive than those which focus mainly on domestic markets.

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Programme for Government Indicators

Background to data

The Broad Economy Sales and Exports Statistics (BESES) is an experimental annual measure of local businesses’ sales to markets outside Northern Ireland (NI). NISRA added additional exports (and imports) questions to the existing Northern Ireland Annual Business Inquiry (ABI) which covers all industry sectors (apart from the financial sector and farm businesses). This new “Broad Economy Exports (BEE)” measure now provides a single comprehensive measure of business exports and external sales (including to Great Britain) of both goods and services.

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Programme for Government Indicators

Indicator 22: Increase innovation in our economy

Lead measure: Regional innovation ranking

Current Status: 40% of firms are actively engaged in innovation, ranking 11th out of the 12 regions.

Innovation ranking of UK regions 2002-04 2004-06 2006-08 2008-10 2010-12 2012-14 Most Innovative 0 UK region 1 2 3 4 5 6 7 8 9 10 10 Least innovative 11 11 11 11 11 UK region 12 12

Source:Department for the Economy, NI Innovation Survey https://www.economy-ni.gov.uk/articles/innovation-survey and Department for Business Innovation & Skills, UK Innovation Survey, https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/506953/bis-16-134-uk-innovation-survey- 2015.pdf

Why is this indicator important?

Evidence shows that innovative companies grow nearly twice as quickly in terms of both employment and turnover as non-innovators. In addition, following the financial crisis, economic recovery has been substantially stronger in countries which had previously invested the most in Innovation and R&D.

Background to data

The methodology, sample details and first UK level findings from CIS can be found on the UK Department for Business, Innovation & Skills website at: https://www.gov.uk/government/publications/first-findings-from-the-uk-innovation- survey-2013. The 2013 survey sampled enterprises with ten or more employees in sections B to N of the Standard Industrial Classification (SIC) 2007.

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Programme for Government Indicators

Indicator 23: Improve transport connections for people, goods and services

Lead measure: Average journey time on key economic corridors

Current Status:

Data in relation to this measure are not currently collected. Putting baselines in place and establishing regular monitoring arrangements forms part of the data development agenda for the Programme for Government.

Source: Department for Infrastructure

Why is this indicator important?

Optimising the performance of key transport corridors is a pre-requisite to economic and social development. Major goods and passenger flows are concentrated on a relatively small number of key corridors that transect and connect our largest centres of economic and social activity. Maintaining and improving the performance of these corridors is the means by which the greatest positive impact can be delivered to the people and businesses of the region.

Background to data

Key economic corridors are:

o A5 Londonderry – Aughnacloy o M2/A6 Belfast – Londonderry o A8/A1 Larne – Newry o M1/A4 Belfast – Enniskillen o A26/A2 Londonderry – Belfast

These corridors have been designated as Key Transport Corridors in the Northern Ireland Regional Development Strategy and align with European Commission’s Trans-European Transport Network for Northern Ireland. Performance improvements in terms of reducing average journey times on these corridors does, therefore, impact in both regional and trans-national terms.

The development of metadata as a product of regional data capture will support decision-making and actions in terms of long-term infrastructure planning and investment. This will also inform and support a range of regional and European

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Programme for Government Indicators applications for the co-financing of projects that are proven to have the capability to deliver indicated outcomes.

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Programme for Government Indicators

Indicator 24: Improve internet connectivity

Lead measure: Proportion of Northern Ireland premises with access to broadband services in excess of 30 Mbps

Current Status: Seventy-seven per cent of premises in Northern Ireland were able to receive superfast broadband services, i.e. a fixed broadband service with an actual speed of 30Mbps or higher, in May 2015.

Proportion of Premises in excess of 30 Mbps (Superfast Broadband)

Superfast Broadband defined as speeds in excess of 30 Mbit/s

http://stakeholders.ofcom.org.uk/binaries/research/infrastructure/2015/downloads/NIreland.pdf

Why is this indicator important?

In order to underpin economic growth Northern Ireland needs a modern and sustainable economic infrastructure. Telecommunications is a crucial element to that infrastructure as businesses increasingly rely on fast efficient broadband access to compete successfully in external markets and in promoting Northern Ireland as an attractive inward investment location. Businesses will require higher band width services with many sectors such as ICT Digital, financial/legal and manufacturing needing to share or store large volumes of data. For consumers and households the continued onset of the digital age means that broadband connectivity is now increasingly relied upon for accessing all sorts of services, information access and storage, and various leisure and recreational activities.

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Programme for Government Indicators

Background to data

Ofcom reports to the Secretary of State every three years, describing the state of the electronic communications networks and services in the UK. Full reports were published in 2011 and 2014 and an update – (The Connected Nations Report), focusing on those areas seeing the most rapid change, including the coverage of fixed, mobile and broadcast networks and the capacity of fixed and mobile broadband networks, will be published this year.

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Programme for Government Indicators

Indicator 25: Increase the use of public transport and active travel

Lead measure: % of all journeys which are made by walking/cycling/public transport

Current Status: During 2012-2014, 23% of all journeys made were by walking, cycling or public transport. This compares to 23% in 2011-2013 and 25% ten years ago (2002-2004).

30%

25%

20%

15%

10%

5% % of all journeys made by walking, cycling transport public cycling orwalking, journeys made by all of %

0%

Source: Department for Infrastructure, Travel Survey for Northern Ireland, https://www.infrastructure-ni.gov.uk/articles/travel- survey-northern-ireland Why is this indicator important?

Achieving a shift from the car to bus or rail services for longer journeys and to walking or cycling for shorter journeys will reduce demand on the road network allowing it to work more efficiently; assist in the better movement of freight; reduce emissions and improve health by increasing levels of physical activity. Public transport also contributes to economic growth, competitiveness and supports social inclusion. Cycling and walking have significant health and social benefits for individuals.

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Programme for Government Indicators

Background to data

The Travel Survey for Northern Ireland (TSNI) is based on the National Travel Survey as used in Great Britain up to 2012 (NTS coverage changed to England only from 2013). It is the only source of information on how, over Northern Ireland as a whole, people as individuals or family groups use different forms of transport to meet their travel needs.

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Programme for Government Indicators

Indicator 26: Increase respect for each other

Lead measure: A Respect Index

Current Status:

Data in relation to this measure are not currently collected. Putting baselines in place and establishing regular monitoring arrangements forms part of the data development agenda for the Programme for Government.

Why is this indicator important?

Section 75 of the Northern Ireland Act (1998) provides that public authorities shall in carrying out their functions relating to Northern Ireland have due regard to the need to promote equality of opportunity. Equality of opportunity will only come about if each of the groups defined under Section 75 feels that they are respected.

Background to data

Data development required.

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Programme for Government Indicators

Indicator 27: Improve cultural participation

Lead measure: % engaging with arts/cultural activities in the past year

Current Status: Eighty-seven per cent of adults had engaged in arts/cultural activities in the previous 12 months in 2014/15; the same proportion as 2013/14 and an increase from 81% in 2007/08.

100%

90%

80%

70%

60%

% 50%

40%

30%

20%

10%

0% 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Source: Department for Communities, Experience of the arts by adults in Northern Ireland, https://www.communities- ni.gov.uk/publications/experience-arts-by-adults-northern-ireland-201415 Why is this indicator important?

Cultural engagement impacts positively on general wellbeing. Cultural participation is known to bring benefits in learning and education; and there is a significant association with cultural engagement and good health and satisfaction with life. Culture is key to our sense of identity as individuals and as communities. Cultural offerings encourage visitors and day-trips, creating and maintaining jobs in cultural tourism; and contribute to the development of creative industries in our economy.

Background to data

The data is obtained through the Continuous Household Survey (CHS). The CHS is a Northern Ireland wide household survey with a systematic random sample of 4,500 addresses, selected from the Pointer list of private addresses. The findings reported for 2014/15 are based on 3,345 respondents, aged 16 and over, who answered the

culture, arts and leisure modules of the survey.

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Programme for Government Indicators

Indicator 28: Increase the confidence and capability of people and communities Lead measure: Self-efficacy This is a new measure being introduced in autumn 2016. Putting baselines in place and establishing regular monitoring arrangements forms part of the data development agenda for the Programme for Government.

Source: The Executive Office, taken from the Continuous Household Survey Why is this indicator important?

Self-efficacy is the extent or strength of an individual's belief in their own ability to complete tasks and reach goals. It is not a measure of the individual’s abilities but a measure of their perception of their own ability to succeed. This can be seen as the ability to persist and a person's ability to succeed with a task. High and low self- efficacy determines whether or not someone will choose to take on a challenging task or "write it off" as impossible.

By determining the beliefs a person holds regarding his or her power to affect situations, it strongly influences both the power a person actually has to face challenges competently and the choices a person is most likely to make. It can also be seen as a measure of resilience.

In effect, self-efficacy acts to shape the future development and trajectory of the person’s life course by preventing (low) or enabling (high) them to cope with challenges.

Background to data

The tool for self-efficacy is a simple statement based survey tool. In the Northern Ireland Continuous Household Survey it takes the form of 5 simple statements to which the individual indicates to what extent they agree or disagree. The responses provided form an overall ‘score’. The statements relate to how well the individual feels they cope with unexpected events or problems and how well they feel they stick to completing tasks.

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Programme for Government Indicators

Indicator 29: Increase environmental sustainability

Lead measure: Greenhouse Gas Emissions

Current Status: Total GHG emissions for Northern Ireland show an increase of less than 1% between 2012 and 2013. The 2012 to 2013 trend is predominantly driven by a shift from natural gas to coal in the Energy Supply sector and the forest fires that occurred in 2012.

Greenhouse Gas Emissions have fallen 16% since 1990. The last Programme for Government targeted a reduction of 35% on 1990 levels by 2025. The Climate Change Act sets a target of 80% reductions, again against 1990 levels, for achievement by the UK as a whole.

Total Greenhouse Gas (GHG) emissions for Northern Ireland (ktCO2e), 1998 to 2013 30,000

25,000

20,000 ktCO2e 15,000

10,000

5,000

0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Source: National Atmospheric Emissions Inventory, Greenhouse Gas Inventories for England, Scotland, Wales and Northern Ireland: 1990 – 2013, http://naei.defra.gov.uk/reports/reports?report_id=810

Why is this indicator important?

Measures taken to reduce Greenhouse Gas Emissions will make a contribution to mitigating the effects of climate change globally, and will also reduce our dependence on fossil fuels, and increase resource and energy efficiency.

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Programme for Government Indicators

Background to data

This data is taken from the National Atmospheric Emissions Inventory, Greenhouse

Gas Inventories for England, Scotland, Wales and Northern Ireland: 1990 – 2013

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Programme for Government Indicators

Indicator 30: Improve our attractiveness as a destination

Lead measure: Total spend by external visitors

Current Status: There were 2.2 million overnight trips to Northern Ireland by external visitors in 2014. These trips accounted for £514 million in expenditure - down 3% from 2013 (£531 million), but an increase of 11% from 2011 (£463 million).

Total expenditure of external overnight trips to Northern Ireland, 2011- 2014 (£ millions) 600

500

400 £ millions 300

200

100

0 2011 2012 2013 2014

Source: Department for the Economy, Tourism Statistics, External visitors to Northern Ireland, https://www.economy- ni.gov.uk/publications/external-visitors-northern-ireland-publications

Why is this indicator important?

As one of our key service sectors and economic pillars, the tourism and hospitality industry offers one of the best opportunities for Northern Ireland to strengthen its economy. There is huge growth potential in our tourism and hospitality industry.

Background to data

External overnight trips includes visitors from Great Britain, Republic of Ireland and elsewhere.

Since July 2013, NISRA has combined the estimates of visitors from the NI Passenger Survey, Continuous Household Survey with the VIAS (those exiting RoI ports who spent a night in NI) and the HTS (RoI visitors to NI) and publish these on a quarterly basis. These publications also include overall cruise ship data as supplied

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Programme for Government Indicators by Visit Belfast and Derry Visitor Convention Bureau. NISRA also publishes the rolling year data alongside the year to date.

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Programme for Government Indicators

Indicator 31: Increase shared space

Lead measure: % who think leisure centres, parks, libraries and shopping centres in their areas are ‘shared and open’ to both Protestants and Catholics

Current Status: In 2014, 62% of respondents to the Northern Ireland Life & Times Survey thought that leisure centres, parks, libraries and shopping centres in their area (where they had said facilities in their area) were definitely ‘shared and open’ to both Protestants and Catholics. This represents a four percentage point increase from 2013 (58%).

70%

60%

50%

40%

30%

20%

10%

0% 2013 2014

Source: Northern Ireland Life & Times Survey, taken from The Executive Office, Good Relations Indicators - 2015 Update, https://www.executiveoffice-ni.gov.uk/publications/good-relations-indicators-2015-update

Why is this indicator important?

This indicator provides information on whether people perceive public places in their areas to be shared. Increasing shared space is associated with increased reconciliation and respect.

Background to data

The Northern Ireland Life and Times Survey was launched in the autumn of 1998 to monitor the attitudes and behaviour of people across Northern Ireland annually on a wide range of social policy issues. The Northern Ireland Life and Times (NILT)

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Programme for Government Indicators

Survey is a direct descendent of the Northern Ireland Social Attitudes Survey (NISA) which ran from 1989 to 1996.

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Programme for Government Indicators

Indicator 32: Increase economic opportunities for our most deprived communities

Lead measure: The employment rate of 16-64 year olds by deprivation quintile.

This is a new measure being introduced in autumn 2016. Putting baselines in place and establishing regular monitoring arrangements forms part of the data development agenda for the Programme for Government.

Why is this indicator important?

Employment brings real, tangible, direct and indirect social and economic benefits, not only to those employed, but for all members of the community. The lowest levels of employment are to be found in the most deprived areas and have a high correlation with other forms of deprivation.

Increasing economic opportunities i.e., having improved employability, through better educational outcomes and skills leads to increased success in becoming employed.

An increase in employment will reduce poverty and have numerous benefits for the individual and communities through the economic and social multipliers that accompany it. The income associated with employment translates into further increased spending and rising incomes through the community. The social multipliers bring benefits to the community through; higher living standards, decreased crime, less family disruption, improved education outcomes, better physical and mental health and helps attract investment.

Background to data

Data development is required in this area.

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Programme for Government Indicators

Indicator 33: Reduce underemployment

Lead measure: % of people working part time who would like to work more hours

Current Status: Data below is for % of all people working who would like to work more hours, i.e. not just part time workers – further work will be required to provide the correct data.

12%

10%

8%

6%

4%

2%

0% Oct-Dec 2011 Oct-Dec 2012 Oct-Dec 2013 Oct-Dec 2014 Oct-Dec 2015

Source: NISRA, Labour Force Survey, https://www.economy-ni.gov.uk/articles/labour-force-survey

Why is this indicator important?

Underemployment generally means that the economy is not operating as efficiently as it could.

Background to data

The Labour Force Survey (LFS) is a household sample survey carried out by interviewing individuals about their personal circumstances and work. It provides a

rich source of information on the labour force using internationally agreed definitions.

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Programme for Government Indicators

Indicator 34: Improve the regional balance of economic prosperity through increased employment

Lead measure: Employment rate by geographic area (areas to be defined)

Current Status: Available data shows considerable variation between geographic areas in employment rate, ranging from around 57% to 73% by local government district.

Working age (16-64) Employment rate (%) by LGD, 2009 -2014 90%

80%

70%

60%

50%

40%

Employment rate (%) 30%

20%

10%

0% A & N A & N D AC, B & C Bel C C & G D C & S F & O L & C M & E A M U N, M & D NI 2009 2010 2011 2012 2013 2014

Source: NISRA, Labour Force Survey, Regional Tables, https://www.economy-ni.gov.uk/articles/labour-force-survey

Key A & N Antrim and Newtownabbey F & O Fermanagh and Omagh A & N D Ards and North Down L & C Lisburn and Castlereagh AC, B & C Armagh City, Banbridge and Craigavon M & E A Mid and East Antrim Bel Belfast M U Mid Ulster C C & G Causeway Coast and Glens N, M & D Newry, Mourne and Down D C & S Derry City and Strabane NI Northern Ireland Why is this indicator important?

It is important that the current performance of the economy does not result in regions being left behind. Progress in different regions must be monitored in order to ensure early intervention in areas which are found to be lagging behind. It is important that we have an infrastructure that allows the transport of labour and capital throughout the province.

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Programme for Government Indicators

Background to data

The Labour Force Survey (LFS) is a household sample survey carried out by interviewing individuals about their personal circumstances and work. It provides a rich source of information on the labour force using internationally agreed definitions.

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Programme for Government Indicators

Indicator 35: Increase reconciliation

Lead measure: % of the population who believe their cultural identity is respected by society

Current Status: Just less than two thirds (64%) of respondents to the 2014 Northern Ireland Life and Times Survey thought that their cultural identity was respected by society.

Disaggregating this by religion, 73% of Catholics and 61% of Protestants thought that their cultural identity was respected by society, while just over half (54%) of people with no religion thought this.

Agree Strongly Agree 80%

70% 19% 60% 8% 13%

50% 11%

40%

30% 54% 53% 51% 20% 43%

10%

0% Catholic Protestant No religion All respondents

Source: Northern Ireland Life & Times Survey, taken from The Executive Office, Good Relations Indicators - 2015 Update, https://www.executiveoffice-ni.gov.uk/publications/good-relations-indicators-2015-update

Why is this indicator important?

If our society is to be based on mutual respect, then everyone must feel that their own cultural identity is respected by the society in which they live.

Background to data

The Northern Ireland Life and Times Survey was launched in the autumn of 1998 to monitor the attitudes and behaviour of people across Northern Ireland annually on a wide range of social policy issues. The Northern Ireland Life and Times (NILT)

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Programme for Government Indicators

Survey is a direct descendent of the Northern Ireland Social Attitudes Survey (NISA) which ran from 1989 to 1996.

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Programme for Government Indicators

Indicator 36: Increase household waste recycling

Lead measure: % of household waste that is recycled or composted

Current Status: Household waste recycling rate was 42% in 2014/15. European legislation requires 50% of household waste to be recycled by 2020.

% household waste sent for recycling (including composting), 2005/06 - 2014/15 45%

40%

35%

30%

25%

20%

15%

10%

5%

0% 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Source: Northern Ireland LAC Municipal Waste Management Statistics, taken from Department of Agriculture, Environment and Rural Affairs, Northern Ireland environmental statistics report 2016, https://www.daera-ni.gov.uk/publications/northern-ireland- environmental-statistics-report-2016

Why is this indicator important?

Waste, not recycled, ends up in landfill sites which are harmful to the environment. In addition, increasing recycling rates can create resource streams that are economically valuable, promoting growth of the circular economy.

Background to data

This data is taken from the Northern Ireland LAC Municipal Waste Management Statistics, contained in the Department of Agriculture, Environment and Rural Affairs, Northern Ireland environmental statistics report 2016.

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Programme for Government Indicators

Indicator 37: Improve air quality

Lead measure: Nitrogen dioxide concentration.

Current Status: European legislation requires annual mean concentrations of NO2 to be below 40µg/m3. This limit is set on the basis of international evidence on the

effect of NO2 pollution on human health.

The average annual mean concentration of NO2 across Northern Ireland's urban background areas has remained relatively stable over the past thirteen years, varying between 19 and 27µg/m3 since 2001. Background nitrogen dioxide levels have not shown a clear trend or decrease because emissions from road vehicles are still a problem.

The data series for annual mean urban roadside levels, which have been monitored since 2002, shows more variation, with the consolidated annual mean for all sites ranging from a low of 26 to a high of 45µg/m3.

Annual mean concentration of nitrogen dioxide (NO2), 2001 – 2014 50.0 45.0 40.0 35.0

3 30.0 25.0 µg/m 20.0 15.0 10.0 5.0 0.0 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Urban background sites mean Urban roadside sites mean

Source: Ricardo Energy & Environment, taken from Department of Agriculture, Environment and Rural Affairs, Northern Ireland environmental statistics report 2016, https://www.daera-ni.gov.uk/publications/northern-ireland-environmental-statistics-report- 2016 Why is this indicator important?

Evidence indicates that air pollution in the UK reduces the life expectancy of every person by an average of 7-8 months, with an associated cost of up to £20 billion each year.

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Programme for Government Indicators

Background to data

The "Urban background sites mean" is based on measurements at a range of sites in major urban areas. Minimum data capture is 75% except in 2005 where Belfast Centre was included despite not achieving this minimum, to avoid a misleading discontinuity. The "Urban roadside sites mean" is the mean of all roadside/kerbside sites with at least 75% data capture.

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Programme for Government Indicators

Indicator 38: Increase the effectiveness of the justice system

Lead measure: Proportion of criminal cases processed within guideline time limits

Current Status:

Data in relation to this measure are not currently collected. Putting baselines in place and establishing regular monitoring arrangements forms part of the data development agenda for the Programme for Government.

Why is this indicator important?

Access to justice and speedy resolution for victims in terms of cases reaching an end point is a vital element of confidence in the justice system. The lead measure is one element of understanding the effectiveness of the justice system. Overall confidence, justice outcomes, and efficiency are also measures of how the system performs. However, speed of the system is a vital measure and requires understanding on an end to end basis, but also in terms of the key stages of the process.

Background to data

The Department of Justice aims to introduce Statutory Time Limits (STLs) for criminal cases. In the meantime, guideline time limits are being developed to enable more transparent reporting in the shorter term.

In the last mandate, regular reports on case processing times were sent to the Justice Committee. Those reports provided information on the Youth Court, the Magistrates’ Court and the Crown Court. The Department intends to bring forward an end to end measure starting with the date on which a crime was reported to the police and ending on the date on which the court disposed of the case. The population measure will be cases which complete all parts of that process. Work is underway to establish a baseline for the year 2015/16 and a new reporting template for 2016/17 onwards. This approach will report on a median basis against an end to end time limit. It will also produce data on performance at key stages of the process. Over time, it should be easier to see the effect of legislative and practice change on case progression times using median reporting.

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Programme for Government Indicators

Proposals were presented to the Justice Committee in March of this year on the development of a more transparent performance reporting process. With Analytical Services Group (ASG) the Department agreed a new model to enhance the format and content of the reports and to make them clearer, easier to understand and more user-friendly. The new format will report data on a rolling format to provide a picture of performance against comparable timeframes and will be supported by graphs and charts offering a more visual synopsis.

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Programme for Government Indicators

Indicator 39: Reduce reoffending

Lead measure: Reoffending rate

Current Status:

In 2013 a new methodology was introduced in Northern Ireland, providing reoffending rather than reconviction rates. To date there have been three publications providing one year proven reoffending rates for all those given a community based sentence, a diversionary sentence or released from custody during each of the three cohort years, 2010/11, 2011/12 and 2012/13.

The reoffending rate for the latest cohort, (2012/13) was 18.5%. To enable an assessment of progress to be made in the context of a changing cohort of offenders in each year, it is possible to produce an expected reoffending rate for each year based on factors that are associated with the likelihood of reoffending, and to compare this against actual reoffending.

Table 1a: Reoffending Rate (All)

Number of Number who Actual Expected People in Reoffended Reoffending Reoffending Cohort within one % % Year

2010/11 33815 5646 16.70% 15.70%

2011/12 31343 5869 18.73% 18.96%

2012/13 29427 5452 18.53% 19.41%

Change in Reoffending 2010/11 to -1.88 2012/13*

Change in Reoffending 2011/12 to -0.65 2012/13

Source: Department of Justice, Adult and Youth Reoffending in Northern Ireland (2012/13 Cohort), https://www.justice-ni.gov.uk/sites/default/files/publications/doj/17-2015-adult-and-youth- reoffending-in-ni-201213-cohort-01sep15.pdf Why is this indicator important?

The one year proven reoffending rate provides an indicative measure of offending behaviour after someone has been through the criminal justice system. Information is published annually for adults and young people. The best way to discern the

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Programme for Government Indicators effectiveness of sentencing and rehabilitation is to compare a predicted rate of reoffending, based on individual characteristics with an actual rate, which is what this indicator does. This also enables the comparison of reoffending rates across different cohorts and therefore time.

As time needs to be allowed to observe any offending behaviours over a one year period and for such behaviours to be processed through the criminal justice system, there will always be a time delay in producing such information. Every effort is made to ensure this is kept to a minimum.

Whilst it is therefore a useful indicator of reducing offending an additional measure that should potentially be examined is the rate of First Time Offenders. The Department will also consider what further measures could support monitoring.

Background to data

https://www.justice-ni.gov.uk/articles/reoffending

Whilst the methodology used in Northern Ireland is similar to those used in many other jurisdictions, inherent differences in criminal justice systems and offender characteristics make comparison on an international level difficult to accurately establish. This is an issue all countries providing reoffending rates face and there are projects currently underway to investigate this more closely.

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Programme for Government Indicators

Indicator 40: Improve our international reputation

Lead measure: National Brand Index

Current Status: N/A

Data i n r elation to this m easure ar e not cu rrently col lected for Northern Ireland. Putting base lines i n pl ace and est ablishing r egular m onitoring ar rangements f orms part of the data development agenda for the Programme for Government.

(Potential) Source: Anholt-GfK Roper Nation Brands Index, http://www.gfk.com/en-in/insights/press-release/usa-regains- position-as-top-nation-brand-from-germany-1/

Why is this indicator important?

It has become increasingly important to understand how Northern Ireland is viewed and thought about by other countries. Our international reputation will affect people’s willingness to live, study, visit, do business with, and invest in Northern Ireland, and this has a significant impact on our economy.

Background to data

The Anholt-GfK Roper Nation Brands Index measures global perceptions of 50 developed and developing countries. Each nation’s reputation is measured across six dimensions: Exports, Tourism, Governance, People, Investment and Immigration, and Culture.

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Programme for Government Indicators

Indicator 41: Increase the proportion of graduates moving into employment, or on to further study

Lead measure: Proportion of local graduates from local institutions in work or further study six months after graduation

Current Status: The proportion of Northern Ireland-domiciled students leaving Northern Ireland Higher Education Institutions who are in work or further study, including those due to start work, six months after graduation has increased from 89.2% in 2011/12 to 91.4% in 2013/14.

100%

90%

80%

70%

60%

50%

40%

30%

20%

10%

0% 2011/12 2012/13 2013/14

Source: Higher Education Statistics Agency, taken from Department for the Economy, Destinations of leavers from UK higher education institutions: Northern Ireland analysis 2013/14, https://www.economy-ni.gov.uk/publications/destinations-leavers-uk- higher-education-institutions-northern-ireland-analysis-201314

Why is this indicator important?

A supply of high quality graduates is vital for economic success. Universities equip students with a distinctive range and high quality of skills and attributes needed for an increasingly competitive international workplace.

Background to data: The Higher Education Statistics Agency (HESA) collects this data through the annual Destination of Leavers from Higher Education survey. The

survey is carried out six months after students leave HE.

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Programme for Government Indicators

Indicator 42: Increase quality of life for people with disabilities

Lead measure: Average life satisfaction score of people with disabilities

Current Status:

Data in relation to this measure are not currently collected. Putting baselines in place and establishing regular monitoring arrangements forms part of the data development agenda for the Programme for Government.

Why is this indicator important?

The Programme for Government Framework is intended to facilitate improvements in wellbeing for all people in society, addressing economic and social issues in a way that supports improvements in quality of life for us all.

This aspiration, of course, includes an aspiration to increase quality of life for disabled people. Measuring success in this area is important because disabled people have particular challenges associated with barriers they face as a result of failures to take account of their needs.

Background to data

Data development is required in this area.

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Equality Screening

In accordance with section 75 of the Northern Ireland Act 1998, an equality impact screening exercise has been carried out on the Programme for Government Framework with the aim of ensuring that its outcomes-based approach does not impact adversely on equality of opportunity and good relations.

An extensive engagement exercise has been conducted with a wide range of expert and representative stakeholder groups to gather evidence in respect of the relative priorities that people, including people from different relevant s. 75 identities, have – in particular in respect of the issues affecting their daily lives, and their views on measures likely to be effective in addressing these. In developing and implementing this process, a key consideration was to ensure that the views of people from a full range of s.75 identities were engaged with the process – both through representative groups, and by direct representation. This process has informed the Framework’s development.

However, whilst the engagement process identified a range of policy issues potentially impacting on relevant groups and on good relations, the Programme for Government Framework itself does not address these issues directly. Rather, its aim is to provide a basis for improving the wellbeing of all citizens – including with regard to promoting equality, respect and good relations. Consequently, the equality impact screening exercise did not identify any adverse impacts for any of the section 75 categories in adopting an outcomes based approach to the framework. Any potential impact of individual projects, programmes, strategies or services undertaken in support of the Framework’s implementation will be dealt with, as appropriate, at that level.

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NILGA Policy Guidance Piece & Response (Draft): Draft Programme for Government Framework 2016-2021

(i) NILGA FULL MEMBERS & AGM (ii) FOR COUNCIL DISTRIBUTION 24th June 2016

The following paper is written in response to the consultation on the draft Programme for Government Framework 2016-21. It has been compiled using the extensive consultation acros the sector to develop a Programme for Local Government, and in liaison with NILGA Office Bearers & Executive, SOLACE, council Community Planning Officers, the Northern Ireland Strategic Migration Partnership and Climate Northern Ireland, together with other professional officer groups.

This is an evolving piece and we look forward to engaging with councillors and council officers throughout the remainder of June and up to the 22nd July closing date, to ensure comments from across local government are fed into the final response document. NILGA is particularly keen to hear from councils on suggested revisions or additions to the Outcomes, Indicators and Measures detailed within the Consultation Document.

For further information or to discuss any of the issues highlighted, please contact Karen Smyth at the NILGA Offices: Email: [email protected] Tel: 028 9079 8972

Derek McCallan Chief Executive 20th June 2016

1.0 INTRODUCTION The draft Programme for Government Framework 2016-2021 (PfG) is presented at a time of both exciting opportunity and huge challenge for Northern Ireland. The new NI Asembly and the new councils together provide an environment which could enable the means to redesign the way we work, to break through silos, and to create a citizen centred, efficient, collaborative society that the citizens we serve will understand and readily support. We encourage the NI Executive to continue to be bold and innovative in its approach, and welcome the Framework as the first step in a much longer term strategic planning exercise.

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NILGA broadly welcomes the iterative approach that the NI Executive is taking to the development of this overarching work, strategies and action plans that will eventually accompany the finalised Framework document. We acknowledge the need for a sea-change in how government – both central and local – delivers for our society, and we welcome the move to a more outcome-based approach, involving other sectors as key delivery partners. NILGA agrees that to ensure this new approach is successful, time will be required – and we look forward to working in partnership with the Executive to build robust and shared engagement, delivery and accountability mechanisms, and a shared and open approach to data collection and use.

NILGA urges the NI Executive to work with councils and with ourselves as the representative body for the sector, as key delivery partners. As stated, we have developed a Programme for Local Government (attached), designed to complement the PfG, which advocates co-design and co-delivery by councils. It is vitally important that the NI Executive fully considers the significant role that councils and local communities should have in the future success of Northern Ireland, and the specific ‘asks’ that the Programme for Local Government asserts are necessary to enhance council working over the next ten years.

We believe that by working together, we can maximise the effective use of the powers and financial instruments available to each sphere of government, enabling a real place-based approach to be taken to achieve the ‘whole system approach’ to which we all aspire.

The draft Framework document is indeed aspirational - which is to be welcomed - but lacks detail in some areas. Our comments, which we hope the Executive will view as constructive, are set out in the response below and NILGA asserts at the outset of its response that it will be essential to materially involve councils and the Association immediately after the response deadline, as befits the policy backdrop and ethos of this Framework, and in keeping with the representative, civic, and service delivery roles of local government in most contemporary democracies.

2.0 KEY ISSUES

2.1 Local Government as Key Partner – the importance of alignment with Community Plans

NILGA attests that the recent local government reforms - embedding a duty for locality based, inter- governmental community planning with councils - present a valuable opportunity for Northern Ireland as a whole.

Clear, empirical evidence from neighbouring jurisdictions shows that delivery of government priorities can best be delivered at local level, through multi-agency partnerships similar to those in the process of being established in Northern Ireland. Community planning provides a conduit for government departments to engage effectively at local level facilitated by their partners in local government.

Councils are working with their community planning partnerships to develop local sets of outcomes and indicators, and it is vital that all participants – central and local - are facilitated by district councils to

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ensure that each local area is involved in informing and in contributing to achieving the agreed Northern Ireland outcomes, the necessary action plans, performance framework and local priorities which will form part of the overall ‘jigsaw’ of strategy for the foreseeable future.

NILGA and our member councils look forward to engaging with the Northern Ireland Executive to agree on delivery-focussed partnership working arrangements at local and Northern Ireland level, directly aligning community plans with the Framework and its resultant Strategies. In this regard NILGA considers it imperative that strong measures are put in place to ensure NI Executive and Departmental commitment to the 11 Community Plans in N.Ireland, ultimately adopting a Single Outcome Agreement approach.

2.2 Addressing Cross-Cutting Issues

NILGA notes the intention to develop an action plan for each outcome. There is some risk that the result, with a very mechanistic work plan coming to fruition, will be the creation of new silos. This is NOT the manner in which important cross-cutting issues can be usefully considered, and as such NILGA asserts that new protocols will need to be established to determine greater budget, resource and related flexibility within the NI Executive’s new departments. NILGA’s work with sister LGAs and regional government in Scotland and Wales can be of assistance in this regard.

An important illustration of the need for such lithe government is the circular economy, which is mentioned only briefly in the information given on indicator 36 which deals with household recycling.

Other notable examples are community resilience and climate change, which are not mentioned in the document at all.

2.2.1 Circular Economy

NILGA continues to promote the benefits of growing the circular economy in Northern Ireland, but views this as a strategic cross-cutting issue and of as much - if not even more - importance to the Department for Economy as it is to DAERA and to councils. NILGA has been working closely on this issue with council and government officials and has established that development of an effective cross-governmental, central-local approach to the circular economy will contribute to achieving the aims of the Programme for Government and will transform the way in which waste is managed by recognising and realising the true value of waste as a resource; with resultant increased income generated helping offset costs to local government. This type of approach should provide wider economic opportunities for the private and third sectors, by supporting innovation, job creation and increased profitability across the industry.

A cross-governmental approach to growing the circular economy would contribute to achieving six of the 14 identified outcomes of the draft PfG, i.e.:

 We prosper through a strong, competitive regionally balanced economy  We live and work sustainably – protecting the environment  We are an innovative creative society where people can fulfil their potential  We have more people working in better jobs

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 We have high quality public services  We connect people and opportunities through our infrastructure

Work to achieve these outcomes could be measured in terms of contributing to 11 of the 42 identified PfG indicators. Only two of these 11 indicators are related to environmental sustainability and recycling, with the other nine linked to increased economic prosperity and employment.

The circular economy is just one example of a cross-cutting issue that might fall between the cracks of mechanistic action plans for individual outcomes; NILGA therefore requests that local government is given more detail and clarity on how action plans for cross-cutting central-local issues like this will be delivered, and that councils are materially included in such discussions.

2.2.2 Resilience

Resilience is key to well-being, but is not visible enough in this draft PfG Framework. The Scottish Government defines community resilience as “communities and individuals harnessing resources and expertise to help themselves prepare for, respond to and recover from emergencies, in a way that complements the work of the emergency responders.”

The importance of including a focus on ‘resilience’ was underlined when on 25 May 2016 Belfast was selected to join the Rockefeller Foundation’s 100 Resilient Cities programme, a powerful network of cities that includes New York, Tokyo, Barcelona, Bristol and London. This programme is providing Belfast with an exciting opportunity to think differently about the long term physical, economic and social shocks and stresses that face nations over the coming decades. Inclusion of resilience in the PfG will provide a focus of the lessons learned to be applied across all Government services.

Additionally, the clear importance of developing investment models supported by Government, across all of our towns and cities, as economic drivers, became clear at the World Towns Summit, in Edinburgh, in June 2016. It is essential that the PfG Framework develops ways in which resources and actions can be transferred to and deployed by local settlements of all sizes; underpinned by the outcomes of a task and finish exercise regarding constitutional devolution within NI, which NILGA considers to be essential during the first year of the Assembly’s mandate.

2.2.3 Climate Change

By developing a systemic view of future planning and resilience, Northern Ireland can not only be prepared, but flourish in the years ahead, despite vulnerability to complex risks such as climate change. In Northern Ireland ‘Climate change will potentially have far reaching effects for all of us. It could affect our health and wellbeing; our homes; the accessibility of our road network; and the provision of services, such as, water and electricity supplies’1. Northern Ireland is already experiencing increasing numbers of

1 Department of the environment (2014) Ministerial Statement: Northern Ireland Climate Change Adaptation Programme. www.doeni.gov.uk

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extreme weather events alongside less visible impacts of climate change, such as increased built environment maintenance costs and the mental health issues associated with flooding.

A very important part of planning the provision of public services is to ensure that they can continue to be provided during the physical, social and economic “shocks” that are a growing part of the 21st century. By embedding planning to deal with these shocks into our approach, Northern Ireland will be better placed to respond to future adverse events, and deliver essential public services in both good times and bad, to all parts of the community.

As with our public services, our infrastructure must be resilient to the extremes that climate change will increasingly expose it to, for example, our water, drainage and sewerage systems must be designed for excess, to absorb ‘shock’ that can come from extended wet or dry periods. Infrastructure does not necessarily mean hard engineering; where appropriate, green and blue infrastructure is a cost effective way of future proofing areas, whilst providing multiple benefits for society.

Climate change adaptation offers opportunity for Northern Ireland to stimulate creativity and innovation in the development of adaptation goods and services. In 2010-11, global climate change adaptation activities were worth an estimated £65.8 billion (goods and services were worth £2.1 billion, with over 21,000 employees in the UK with a forecasted UK growth rate of 7.1% by 2017-18).

Early investment in climate change adaptation is crucial. The eventual PfG must explicitly define innovative actions which will sustain future generations. With the potential economic and societal paybacks in mind, and acknowledging that 1 in 18 houses in NI is at risk of flooding, adaptation needs to be a priority in governmental change and new housing, coastal adaptation, land use and related infrastructure will be required to enable this, with some existing practices abolished.

2.3 Developing a clear way forward

In consideration of the framework document, NILGA and council officers expressed concern in relation to the lack of detail on next steps, and how the aspirational outcomes are to be achieved. It was noted that all the outcomes aren’t ‘pure’ Outcome Based Accountability outcomes, and there was a lack of detail in relation as to how and why indicators were selected. NILGA is keen to establish how the indicators are going to be progressed in the absence of targets (although we understand the reasons for and support the non-inclusion of a large number of hard targets). We are also keen to establish what involvement councils will have in reporting on their contribution towards programmes, as direct correlation will often be difficult for councils to demonstrate. We would again highlight the case that local place-based working through community planning may make the council contribution more easily identifiable.

NILGA and our member councils are keen to work with government to develop the process for implementation of this framework and would ask to materially contribute to the drafting of the action plans and reporting arrangements.

2.4 Towards a Regional Performance Framework

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NILGA anticipates that the finalised Programme for Government Framework document will eventually form part of a Performance Framework for Northern Ireland, similar to ‘Scotland Performs’, and we would strongly encourage the NI Executive to take this next step. An open and accountable performance framework can only increase public understanding of and confidence in how Northern Ireland is governed. There will be clear advantages for a framework of this nature to enable cross-referencing with council performance frameworks, tied into community plans, furthering shared accountability for delivery by all key partner sectors. A mechanism is required for ensuring programmes of work are successful and ideally, to begin to foster bottom-up delivery of real solutions designed in partnership with communities, as part of what is clearly a real opportunity to change the system for the better. An overarching, consistent Regional Performance Framework and related Protocols and Codes of Conduct, should be established during this Assembly Mandate as a matter of urgency, and should include local government, as part of the “normalisation” of the Public Service.

2.5 Need for Review – ‘permission to make mistakes’

It will be necessary for the outcomes and indicators emerging from the 11 community planning exercises to reflect the Programme for Government outcomes and indicators. As was demonstrated in the early days of similar changes to the Scottish System, optimum design may not be achieved at the start.

A review mechanism is built into the community planning process, and NILGA would strongly recommend to the Executive that they consider a similar mid-term review for the PfG, to correlate with community plan processes. This will enable an examination of whether the outcomes, indicators and measures are useful and ‘right’ for Northern Ireland. The review should be timed to allow for sufficient progress to have been made and to enable identification of areas which aren’t delivering the desired results. It is highly unlikely that we will get such a huge system change completely right first time – if the Framework, in its delivery, is to be as transformational as it purports - and local government is keen to work with the NI Executive and Departments to make any necessary ‘tweaks’ to the system as the need for these becomes apparent. We need to have a mutual understanding of what ‘good’ looks like, so that we don’t focus on things we can’t deliver. NILGA also asserts that a clear Results Against Targets piece is published and distributed, drawn from the Review, ensuring that citizens, not just politicians and public servants, can gauge progress and participate in change.

3.0 COMMENT ON OUTCOMES

NILGA is broadly satisfied with the outcomes identified in the Framework, and is of the view that they provide sufficient flexibility to enable cross-referencing with the ongoing design of outcomes in the 11 council Community Plans. We particularly welcome that the first three outcomes are designed to cover the three pillars of sustainable development – economic, environmental and social; we look forward to working with the NI Executive to explore how Northern Ireland can contribute to achieving the UN Sustainable Development Goals to which the UK and Irish governments are committed.

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NILGA notes that some outcomes directly reference local government, whilst others do not, and in this context asserts that local government, because of its unique role and constitution, is a key partner to achieve all Outcomes, as the Programme for Local Government (attached) illustrates.

NI councils have an important directive, supportive and collaborative role with the Executive to stimulate local-level innovation, R&D and creativity through enterprise learning and entrepreneurial skills development. The draft PfG is a means to link NI local councils and the Executive to grow our local business base and resilient, local employment.

We have a number of suggestions for alternative wording to ensure the inclusion of issues which we believe warrant insertion in the priority outcomes for Northern Ireland, as follows:

Outcome 1: We prosper through a strong, competitive, regionally balanced economy

NILGA strongly supports the inclusion of this outcome, but would highlight the impact UK policy and legislation can have in this area.

For example, evidence from the Northern Ireland Strategic Migration Partnership engagement with NI employers shows that UK immigration regulations vis-a-vis employment of non-EU nationals is undermining Northern Ireland’s competitiveness. Tier 2 regulations inhibit Northern Ireland employers from attracting and retaining the workforce they needs. Additionally, sector skills councils have highlighted the need for diverse staff with linguistic and cultural skills for successful expansion overseas.

Outcome 2: We live and work sustainably – protecting the environment

NILGA would wish to see this outcome strengthened by inserting the words ‘and enhancing’, i.e. “We live and work sustainably – protecting and enhancing the environment”.

The explanatory text within the Framework Document should reference the importance of enhancing the environment and in particular the water environment, which is so fundamental to many aspects of health.

NILGA would be keen to see a further two bullet points under the ‘Role of the Executive’ heading, i.e.:

 Promoting a Circular Economy  Ensuring compliance with statutory obligations

Outcome 3: We have a more equal society

NILGA strongly supports inclusion of this outcome but would highlight that Northern Ireland needs more than equality monitoring, as attention needs to be on identifying where positive action is needed at national level as well as within organisations.

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Outcome 4: We enjoy long healthy lives

NILGA strongly supports this outcome, and notes in particular the identified role of the Executive in providing children with the best start in life, supporting parents in their role. We would highlight that the UK Immigration Act will have an impact on the ability of Northern Ireland to achieve this outcome, given the changes in support for children of refused asylum seekers.

Outcome 5: We are an innovative, creative society, where people can fulfil their potential

NILGA welcomes outcome 5 and notes the link between the creation of a confident and innovative workforce/community, and the development of a cultural and societal ‘permission’ to make mistakes. There is a role for the Executive, for government departments and for councils to encourage the community and the workforce to be bold, less risk averse, and to encourage the media to be supportive of the drive to try new things.

NILGA would be keen to see a further bullet point under the ‘Role of the Executive’ heading, i.e.: “Promoting innovative use of resources, ensuring that government as a whole is entrepreneurial in its approach, for example within the circular economy.”

Outcome 6: We have more people working in better jobs

NILGA welcomes this Outcome, welcomes the reference to local government, and seeks that enterprise support agencies, large company private sector resources, small businesses and social economy bodies work with municipal entrepreneurs (councils) and government innovators, utilising existing (rather than creating new, resource sapping) bodies such as the NI Entrepreneurial Leadership Group (chaired by Minister Hamilton).

Outcome 6: We have more people working in better jobs

NILGA would again note that attracting the best international talent to Northern Ireland will be made more difficult with the UK Tier 2 immigration rules - Northern Ireland employers find it difficult to compete with those in regions which can offer higher salaries.

Outcome 7: We have a safe community where we respect the law, and each other

We ask that the PfG 2016-2012 Outcome 7 be modified by inserting the words ‘and resilient’, i.e. “We have a safe and resilient community where we respect the law, and each other.

NILGA is firmly of the view that community confidence happens at local level, and there is a fundamental role for councils and Policing and Community Safety Partnerships in contributing to achieving this outcome.

The NI crime survey can be used to track changes in confidence, but it would be helpful to incorporate the Racial Equality Strategy ethnic monitoring strand into the survey. The PCSP joint committee can provide guidance on how to monitor and assess progress in relation to migrant and Black and Minority Ethnic (BME) communities.

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Outcome 9: We are a shared society that respects diversity

NILGA would encourage the Executive to include ‘nationality’ in the list of aspects of identity in the supporting information for outcome 9, as this is not always included in information on ethnic group. We would also encourage the use of the same strong wording that is used for outcome 3, i.e. the Executive role should be “actively promoting” rather than “acknowledging” diversity.

Outcome 10: We are a confident, welcoming, outward-looking society

NILGA would again highlight for Outcome 10 and also for Outcome 12, the limitations posed for Northern Ireland by UK immigration legislation and policy, which we believe undermines these objectives, and makes it more difficult to build our place on the international stage. Serious consideration will need to be given by the NI Executive as to how it can respond to Westminster legislation on this and other areas. Some of the rules that are introduced in Westminster as primary legislation are relegated to secondary legislation in Northern Ireland, which limits the opportunity for robust devolved debate.

Outcome 11: We have High Quality Public Services

NILGA suggested that the PfG 2016-2012 Outcome 11 be modified by inserting the words ‘and resilient’, i.e. “We have high quality and resilient public services”. We would therefore also propose that the NI Executive requires preparation of a Civil Contingencies Bill at an early stage within the 2016-2021 Assembly mandate.

Outcome 12: We have created a place where people want to live and work, to visit and invest

The explanatory text within the PfG should reference the importance of the role of the Executive in relation to:

 Reducing the risk of flooding  Providing increased water and wastewater capacity to allow new connections

Outcome 13: We connect people and opportunities through our infrastructure

NILGA would be keen to see reference to waste infrastructure widened in the supporting text for this outcome, to include specific reference to infrastructure for recovery of energy from waste. We would also suggest adding, as a further role for the Executive “Improve regional balance of economic prosperity in peripheral areas with low / limited GVA growth potential”.

Outcome 14: We give our children and young people the best start in life

NILGA would highlight that given the increasing percentage of our children who are from migrant and BME backgrounds, it is essential to ensure in the indicators for Outcome 14 that actions also meet their needs, particularly Indicator 12, which is a pressing issue for communities with a high number of migrants.

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4.0 COMMENT ON INDICATORS

There are some concerns within local government in relation to how the indicators identified in the Framework Document have been tested, and questions as to whether some are the right indicators, given the evidence already available to government through existing data collection systems. There is also concern in relation to the lack of ‘depth’ of indicators and the fact that use of secondary indicators has not been maximised. Again, we need to establish ’what good looks like’, and there is some concern that there are no indicators related to issues on which Northern Ireland is currently performing well, leading to a less than rounded picture being painted.

Although the indicators are necessarily Northern Ireland wide, it is the view of local government that a (complementary) breakdown of these indicators by local government district will give a better picture of local priorities, emphasising the importance of read-across between council evidence bases, plans and performance management and that of the NI Executive. The breakdown of employment rate by council area given at indicator 34 is therefore welcomed. A more localised approach to the application of the policy direction established by the Framework Document should also ensure rural considerations are addressed, with councils and other sectors working in partnership with government departments, particularly DAERA. A two tier approach to driving local economies and the regional NI economy, as previously mentioned, would also contribute to a number of identified indicators of the draft PfG.

4.1 Gaps identified in the list of indicators

NILGA is concerned that a number of issues have not been included in the list of indicators, although it acknowledges that the list of indicators doesn’t become too unwieldy. Given the challenges faced by our society we would particularly like to see indicators strengthened / included relating to:

 Reduction of incidence of obesity  Increased physical activity  Adaptation to and mitigation of climate change  Protection of built heritage and reduction in dereliction  Continued Public Sector Reform and Private Sector / Social Economy Growth

Suggested wording for some of these are provided at 4.2 and 4.3 below.

4.2 Suggested revisions to Indicators

Indicator 20: NILGA would advocate an expansion to the wording of this indicator, to read “Increase the size of the economy particularly through Private Sector and Third Sector growth”.

4.3 Suggested New Indicators

Under Outcome 1: We suggest that local –level / regional productivity be measured (including GVA).

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Under Outcome 2: There is potential for creation of a new indicator relating to the water environment, e.g. “% of water bodies assessed to be at the EU Water Framework Directive water quality status of good or higher”.

Under Outcome 3: The indicators listed for Outcome 3 don't adequately capture the intent of the outcome e.g. to 'actively promote benefits of a diverse society' and to 'support people who face serious issues as a result of harmful inequalities'.

Where possible, indicators should be disaggregated across S75 groups.

Under Outcome 3 & 9: We suggest that migrant population and migrant economic activity (labour market and SME) be measured.

Under Outcome 6: we suggest adding: “Increase the number of private sector and third sector employment proportionate to public sector jobs”

Under Outcome 11: We suggest creating a new indicator relating to resilience, e.g. “% of central and local government organisations that have a resilience strategy and action plan”.

Under Outcome 12: We suggest creating two new indicators relating to:  Flooding, such as number of properties assessed to be within the extent of land at risk of flooded from the sea or due to pluvial or fluvial flooding  The wastewater capacity, area of NI served by wastewater treatment works which have limited or zero capacity to allow new connections.

5.0 COMMENT ON MEASURES

NILGA is particularly encouraged by the acknowledgement within the document that there are some gaps in data collection systems, and the drive to develop innovative ‘indices’ on a number of issues. We would be keen to obtain information on these indices at an early stage, to ensure that councils can contribute usefully to the development of an overall Northern Ireland wide picture, particularly on the following:

 Good Jobs Index  Respect Index  Self-Efficacy – building on the work already done in the Belfast City Council area  National Brand Index

5.1 Suggested Revisions to Indicator Measures

NILGA asserts that, subsequent to 22nd July 2016, and prior to the formal consultations regarding the Economic, Social and Investment Strategies, an opportunity is created to enable local government as an absolutely key delivery partner to adapt and provide some depth to indicator measures, particularly where there is commonality (e.g. Education Indicators 11,12,13). Notwithstanding this, the following comments are offered in advance of 22nd July.

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Indicator 1: Reduce Crime

NILGA is of the view that the measure detailed for Indicator 1 is problematic, in that prevalence rate – measuring the number of victims of any crime, is subject to high levels of variability. It is possible for one crime to affect thousands of people, which in our view would skew the overall picture. We would suggest that a better measure would be a measure of numbers of crimes occurring.

Indicators 12-17

NILGA asserts that these inter-dependent indicators need to explicitly reference the need for redesigning our Economic and Skills Development interventions, producing an Enterpise Menu which is less confusing, less grant aided, and less “inter agency competitive”, and include the provision of teaching entrepreneurial skills (usinfg entrepreneurs themselves) linked to the curriculum as early as Primary School through to Third level College / University years.

Indicator 18: Increase the proportion of people working in good jobs

The suggested Good Jobs Index is problematic unless it is an independently verified Index with clear agreed, qualitative and quantifiable measures put in place, particularly in regard to affirming the need to proportionately increase private sector and social economy jobs in NI, dispersed throughout the 11 council areas, with “good” meaning more than salaries and high end jobs, since in many parts of NI a “good” job is one which enables work life balance, social and community cohesion, reduced travel to work, locality based, etcetera.

Indicator 20: Increase the size of the Economy

The lead measure is problematic unless there is an independently verified formula with clear agreed, qualitative and quantifiable measures put in place, particularly in regard to affirming the need to proportionately increase private sector and social economy jobs in NI, dispersed equitably throughout the 11 council areas as far as reasonably possible, and to set ambitious targets for enabling social economy, third sector and private sector bodies to deliver public sector contracts and services.

Indicator 22: Increase Innovation in our Economy

We would question why the suggested measure for increasing innovation in the Northern Ireland economy is purely a comparative ranking with other UK regions. The rank of Northern Ireland within this system would be materially affected by the performance of other regions. Whilst it is no doubt beneficial to view the performance of Northern Ireland as it compares with some of our nearest competitors, ranking will not show our year on year improvement or otherwise on a stand-alone basis, and as such a NI target should be set which centres around NI being an innovation exemplar region and a world leader in Innovation by 2030. We expect NI to deliver gross value (GVA) growth of 1.3% in 2016, a small decrease on 2015 with the Northern Ireland remaining the poorest-performing of the 12 UK regions. This is well

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below expected overall UK growth of 2.05 in 2016, so NI needs to aim higher and perform substantially better.

Indicator 29: Increase Environmental Sustainability

Although NILGA acknowledges the need to reduce our greenhouse gas emissions, we would question why this is the sole measure in relation to increasing environmental sustainability

Indicator 31: Increase Shared Space

It is suggested that a further measure is required under this indicator, to include S75 groups.

Indicator 32: Increase economic opportunities for our most deprived communities

It is noted that the measure under this indicator identifies deprived communities by place only. Although some S75 groups are the subject of discrete indicators, this is not the case for BME groups.

Indicator 35: Increase Reconciliation

It is unfortunate that the measure for this indicator reduces cultural identity to protestant and catholic. NILGA would encourage expansion of this measure, or without this expansion, would request more clarity in the description of the measure.

Indicator 36: Increase Household Recycling

NILGA supports our member councils in the drive to increased household recycling levels, however we are of the view that this indicator and the measures supporting it require more attention. It will be vital, particularly on the basis of recent information made available by Strategic Investment Board that in addition to consideration of recycling, the NI Executive fully considers the impact of waste crime in Northern Ireland, and also the potential benefits to our society of the circular economy. NILGA would therefore strongly suggest that consideration be given to measures relating to a wider consideration of the waste hierarchy and the circular economy.

6.0 CONCLUSION

NILGA is supportive of the aims, ethos and much of the content of the Framework Document, together with the aspirations detailed within.

NILGA believes that the Programme for Local Government appended is essential to strengthening democracy and sustaining NI’s communities during the current and next NI Assembly mandate. As such we strongly assert thatlocal government can actively contribute to the implementation and action required to make a positive impact towards achieving the identified outcomes for Northern Ireland, when

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finalised. This will require fiscal, governance and related contracts in keeping with contemporary two tier government elsewhere.

We very much view community planning as a positive mechanism for delivery locally, and given the statutory role of councils in facilitating community plans, we encourage the Executive Office and government departments to ensure councils are invited to co-produce the necessary action plans strategies, work programmes and performance arrangements emanating from this Framework, with the requisite resources devolved to councils to ensure high quality public services at affordable costs.

We look to Scotland as one of several key benchmarks, in particular the relationship between Scottish Government, COSLA and councils; the Scottish Improvement Service; recent legislation to enable a Community Empowerment Act (2015) and the Scotland Performs Round Table, and trust that central-local working will develop in a similar positive manner, over the current and next mandate in Northern Ireland.

NILGA believes that resources and competencies need to be developed within both tiers of government and as such, reaffirms the need for a Transformation Fund to enable delivery bodies and elected members to enhance their skills, which are now required to be cross cutting, are more complex, and radically different to the skills portfolio of even the recent past.

We look forward to see the results of this consultation and are ready, willing and able to engage with the NI Executive, Executive Office and government departments to discuss the development of appropriate governance for a joint, action-oriented approach.

Disclaimer

The Northern Ireland Local Government Association (NILGA) endeavours to ensure that the information contained within our Website, Policies and other communications is up to date and correct.

We do not, however, make any representation that the information will be accurate, current, complete, uninterrupted or error free or that any information or other material accessible from or related to NILGA is free of viruses or other harmful components.

NILGA accepts no responsibility for any erroneous information placed by or on behalf of any user or any loss by any person or user resulting from such information.

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ITEM 16

Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Council

Date of Meeting 29 June 2016

Responsible Director Director of Organisational Development and Administration

Responsible Head of Head of Administration Service

Date of Report 16 June 2016

File Reference ADM22

Legislation

Section 75 Compliant Yes ☒ No ☐ Not Applicable ☐

Subject Request from Seafarers UK to Fly Red Ensign on 3 September 2016

Attachments Letter from Seafarers UK and Guide on How to Take Part

A request has been received from Seafarers UK for Council to fly the Red Ensign on 3 September 2016 to mark Merchant Navy Day.

Merchant Navy Day is the UK’s opportunity to remember the sacrifices, salute the courage and support the future of the often unsung personnel of the Merchant Navy. It will also raise awareness of our ongoing dependence on seafarers.

All Red Ensign flying locations and hoisting events will be added to a “Roll of Honour” and promoted via social media and PR activity.

A guide on how to take part is attached and can also be found at www.merchantnavyday.uk.

RECOMMENDATION

It is recommended that the Red Ensign is flown In Castle Park, Bangor and the Town Hall, Newtownards on 3 September 2016 to mark Merchant Navy Day.

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Unclassified

ITEM 17

Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Council Meeting

Date of Meeting 29 June 2016

Responsible Director Director of Organisational Development and Administration

Responsible Head of Head of Administration Service

Date of Report 20 June 2016

File Reference CEV 6

Legislation Flags Order 2000

Section 75 Compliant Yes ☒ No ☐ Not Applicable ☐

Subject Flying of Union Flag - Somme Centenary Commemoration Events on Council Property

Attachments

Members will be aware that various branches of the Royal British Legion across the Borough intend to hold events from late evening on 30 June until 3 July 2016 to mark the Centenary of the Battle of the Somme and that the Council has supported these through the Somme Working Group and also via its “Use of Land” and “Loan of Equipment” policies. A request has also been received from the Orange Order to hold an event in Ward Park.

These events, many of which are held at War Memorials, involve the flying of the Union Flag. The Council, under its Equality Scheme and Action Plan, is scheduled to review its policy on the flying of flags, including the Union Flag, on Council property in 2017. In the meantime, the legacy Ards Borough Council and North Down Borough Council policies are being enacted.

The dates from 30 June - 3 July, including 1 July are not designated days under the Flags Order 2000 and are not dates when the Union Flag is listed as being flown by either legacy policy. Historically, North Down Borough Council supported a Somme Commemoration Service held by the Royal British Legion at Ward Park on the Sunday closest to 1 July each year at which the Union Flag was flown.

The Battle of the Somme has been acknowledged as a turning point in the First

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World War and in world history generally. It also had a significant impact on this Borough as many local people fought, and large numbers died, in that Battle.

The Centenary of the Battle of the Somme is being commemorated nationally and events to mark this occasion have been arranged across Northern Ireland and beyond.

RECOMMENDATION

It is recommended that the Council accepts, as an exception to its legacy policies, the Flying of the Union Flag at Somme Centenary commemorative events being held on Council land by the Royal British Legion and the Orange Order on 30 June, 1, 2 and 3 July 2016.

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Unclassified

ITEM 18

Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Council

Date of Meeting 29 June 2016

Responsible Director Director of Environment

Responsible Head of Building Control, Licensing & Neighbourhood Service Environment

Date of Report 20 June 2016

File Reference EL1029A

Legislation Local Government (Miscellaneous Prov) (NI) Order 1985

Section 75 Compliant Yes ☒ No ☐ Not Applicable ☐

Subject Applications for Outdoor Entertainment Licence

Attachments

Report

Application has been received for the grant of outdoor Entertainments Licence for:

1. The Goat’s Toe, Bingham Mall, 53 High Street, Bangor BT20

Applicant: Nigel McNeely , Edgewater Cove, Donaghadee

Location: first floor rear beer garden.

Type of entertainment: Outdoor musical

Hours of use: Monday to Sunday 4pm to 11pm,

These premises were previously licensed but the licence expired. When previously granted the following special conditions were applied to the licence:

1. Performers are restricted to acoustic style acts only 2. Audibility checks must be carried out by the licensee in the rear car park – at the boundary with the overlooking properties the noise should be hard to distinguish

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from the surrounding background. Clearly audible singing is likely to produce noise complaints 3. Using a sound level meter to set the performers amp level below 85dBA at a distance of 1 metre in front of the amp when performing.

4. The amplifier must be directed into the crowd and away from the car park and houses

It is recommended that these conditions will continue to apply to the licence if granted.

2. The Walled Gardens, Castle Park, Bangor

Applicant: The Open House Festival. 2 Queens Parade, Bangor BT20

Type of licence: outdoor musical entertainment

Hours of use: 29 August 2016 during the hours 4pm to 11pm

This outdoor event ran successfully in 2016.

RECOMMENDATION

The applications are recommended for approval subject to the following:

1 The applications being completed satisfactorily with all the Council’s requirements being met; and

2 The PSNI, Northern Ireland Fire and Rescue Service or members of the public not objecting to the issue of the licence.

3 The applicant foregoing his right to appear before and be heard by the Council.

4 That the special licence conditions are applied to the outdoor licence for the Goat’s Toe, Bangor

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Unclassified

ITEM 19

Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Environment Committee

Date of Meeting 29 June 2016

Responsible Director Director of Environment

Responsible Head of Building Control, Licensing & Neighbourhood Service Environment

Date of Report 20 June 2016

File Reference LR3

Legislation Local Government (Miscellaneous Prov) (NI) Order 1985

Section 75 Compliant Yes ☒ No ☐ Not Applicable ☐

Subject Application for Entertainments Licence

Attachments

Report

An application has been received for the grant of an Entertainments Licence as detailed below:

1. Auction Rooms, 18 Gray’s Hill, Bangor

Applicant: Open House Festival, 2 Queens Parade, Bangor

Type of entertainment: Theatrical performance; and

Music, singing and dancing or other similar entertainment.

Hours of use: Monday to Sunday 4pm to 11pm,

This is an application for an occasional licence to run during the Open House Festival in August 2016.

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RECOMMENDATION

The applications are recommended for approval subject to the following:

1 The applications being completed satisfactorily with all the Council’s requirements being met; and

2 The PSNI, Northern Ireland Fire and Rescue Service or members of the public not objecting to the issue of the licence.

3 The applicant foregoing his right to appear before and be heard by the Council.

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Unclassified

ITEM 20

Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Council

Date of Meeting 29 June 2016

Responsible Director Director of Environment

Responsible Head of Building Control, Licensing & Neighbourhood Service Environment

Date of Report 20 June 2016

File Reference L0005

Legislation The Marriage (NI) Regulations 2003

Section 75 Compliant Yes ☒ No ☐ Not Applicable ☐

Subject Application for Marriage Place Approval

Attachments

Report

An application has been received for an approved place for marriage.

The applicant is: Christine Jendoubi. Deerpark, Portaferry.

The place to be approved is a private house at 21 Deerpark, Portaferry BT22 1PN.

RECOMMENDATION

The applications are recommended for approval subject to the following:

1 The applications being completed satisfactorily with all the Council’s requirements being met; and

2 The PSNI, Northern Ireland Fire and Rescue Service or members of the public not objecting to the issue of the licence.

3 The applicant foregoing his right to appear before and be heard by the Council.

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Unclassified

ITEM 21

Ards and North Down Borough Council

Report Classification Unclassified

Council/Committee Council

Date of Meeting 29 June 2016

Responsible Director Director of Community and Wellbeing

Responsible Head of Head of Environmental Health Protection and Service Development

Date of Report 17 June 2016

File Reference CW22

Legislation Food Safety (NI) Order 1991

Section 75 Compliant Yes ☐ No ☐ Not Applicable ☐

Subject Food Service Plan

Attachments 1. Food Service Plan 2016/2017

The attached Food Service Plan addresses one of the requirements of the Food Standards Agency Framework Agreement on Official Feed and Food Controls by Local Authorities, to provide a plan of the Council’s Food Control function for the Borough and review on an annual basis.

The Plan is also designed to complement the EH Protection and Development Work Plan for the whole Service and provides the relevant detail on service delivery that is required for Food Control activities.

RECOMMENDATION

It is recommended that Council approves the attached Food Service Plan

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ENVIRONMENTAL HEALTH PROTECTION AND DEVELOPMENT

Food Control Service Plan: 2016 / 2017

FOOD SERVICE PLAN

1.1 AIMS AND OBJECTIVES 3 1.2 LINKS TO CORPORATE OBJECTIVES AND PLANS 5 - DELIVERY OF SERVICE 5 - DEVELOPMENT OF THE ROLE OF THE COUNCIL 5

BACKGROUND

2.1 PROFILE OF THE BOROUGH 6 2.2 ORGANISATIONAL STRUCTURE 8 2.3 SCOPE OF THE FOOD SERVICE 9 2.4 DEMANDS ON THE SERVICE 10 2.5 ENFORCEMENT POLICIES 11

SERVICE DELIVERY

3.1 FOOD PREMISES INSPECTIONS 12 3.2 FOOD COMPLAINTS 15 3.3 HOME AUTHORITY PRINCIPLE 16 3.4 ADVICE TO BUSINESSES 16 3.5 FOOD SAMPLING PROGRAMMES 16 3.6 CONTROL AND INVESTIGATION OF OUTBREAKS AND 17 FOOD RELATED INFECTIOUS DISEASES 3.7 FOOD SAFETY INCIDENTS 17 3.8 LIAISON WITH OTHER ORGANISATIONS 17 3.9 FOOD SAFETY AND STANDARDS PROMOTION 18

RESOURCES

4.1 FINANCIAL ALLOCATION 20 4.2 STAFFING ALLOCATION 20 4.3 STAFF DEVELOPMENT PLAN 21

QUALITY ASSESSMENT

5.1 QUALITY ASSESSMENT 22

REVIEW

6.1 REVIEW AGAINST THE SERVICE PLAN 23 6.2 IDENTIFICATION OF VARIATION FROM THE SERVICE 24 PLAN 6.3 AREAS OF IMPROVEMENT 24

FOOD CONTROL SERVICE PLAN

1.1 Aims and Objectives

Aims

To ensure the safe production and sale of food within the Borough, reduce the possibility of food borne illness and protect the consumer with regard to composition and labelling of food.

Objectives

1. To inspect every food business for compliance with the Food Hygiene Regulations (NI) 2006, the Food Safety (N.I.) Order 1991 and any legislation relating to food made under the European Communities Act 1972 and as a result, assess food-handling practices, identify hazards and take action to remedy any problems discovered. The frequency of inspection will be based on risk assessment of premises.

2. To implement the mandatory Food Hygiene Rating Scheme as required by the Food Hygiene Rating (Northern Ireland) Act 2016, in order to ensure that Statutory Food Hygiene Ratings are displayed to assist consumers to make informed choices.

3. To assist businesses to comply with guidance issued by the Food Standards Agency (FSA), particularly the guidance in respect of preventing contamination with E.coli 0157.

4. To inspect every food business for compliance with food safety standards, to ensure that legal requirements are met in relation to the quality, composition, labelling, presentation and advertising of food. The frequency of inspection will be based on risk assessment of premises.

5. To act as “Home Authority” to manufacturers and packers of food, located within the Borough, providing advice, food hygiene and food standards audit reports and responding to requests for “Home Authority” reports from other Councils.

56 To improve the understanding of food safety requirements by persons handling food, by formal food hygiene courses and informal education during visits to premises and providing advice and recommendations.

7. To investigate complaints regarding premises, practices and food items.

8. To carry out proactive and reactive food-sampling regimes for chemical analysis and microbiological examination.

9. To investigate individual cases and outbreaks of food borne illnesses as notified by the Public Health Agency and members of the public.

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10. To provide a Health Education and promotion service to the food industry and the public, to ensure greater awareness of food safety and nutrition issues in both the commercial and domestic settings.

11. To deliver nutrition awareness to the catering sector by initiatives and incorporating the message during routine inspections. To implement schemes intended to increase healthy choices for consumers.

12. To comply with the requirements of the Food Standards Agency Framework Agreement on Official Feed and Food Controls by Local Authorities.

Targets

The objectives and actions detailed above will be measured in accordance with the following table of targets. Where deviations from the targets are found, the targets will be analysed and reviewed throughout the year.

Activity Target Achieving compliance with the Allergen 50% compliance of caterers inspected. requirements of the Food Information 90% of non-compliant businesses Regulation (FIR) inspected to be compliant within 2 months. Deliver seminars to catering industry on 4 seminars. FIR Provide information packs on FIR to: - Catering businesses 100% supplied - Businesses which prepack food 100% supplied Inspection of high risk food premises 100% of risk category A & B Achieve an improvement in FH rating for 70% of premises currently rated <3 those premises currently rated <3 improved Achieve an improvement in FH rating for 70% of ethnic food premises currently ethnic food premises currently rated <3 rated <3 improved Issue of standard correspondence. 90% of correspondence issued within fifteen working days of inspection. Issue of Statutory Notices (excluding 90% of Notices issued within ten working Emergency Notices) days of inspection. Issue of Emergency Notices 100% of Notices issued within one working day of inspection. Complaints, requests for advice, 90% responded to within three working responses to queries and Food Alerts for days. Information Food Alerts for Action 100% responded to within one working day. Chemical Samples 2.5 samples per 1000 population per annum Microbiological Samples 650/700 samples per annum

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1.2 LINKS TO CORPORATE OBJECTIVES AND PLANS

The Council’s objective “to make Ards and North Down the best place to live, work, visit and invest” is based on the four pillars of People, Place, Prosperity and Performance.

The Food Service plays an essential role in underpinning these strategic themes as follows:

 Fostering a United Community, based on equality of opportunity, the desirability of good relations and reconciliation.  Improving health and wellbeing.  Promoting a healthy, safe and sustainable environment.  Supporting business start-up, development and growth.  Enhancing the visitor experience to increase visitor spend.  Being financially responsible.  Delivering high quality customer focussed services.  Establishing and growing productive partnerships

Delivery of Service

The food service performance is reviewed annually against local and national performance indicators, within the Department’s business plan. External review is by means of the Food Standards Agency’s LAEMS (Local Authority Enforcement Monitoring System) annual return and through their ongoing monitoring of Food Hygiene Ratings. Internal review is facilitated through internal audit.

Development of the Role of the Council

The food service is responding to public consultation, in order to deliver the quality of service demanded by its clients. The enforcement of legislative provisions is carried out using a balance of education, co-operation and formal action to achieve the required standard of food safety, where food is manufactured, handled or sold. The service contributes to the promotion of the Council’s activity through the web site, which will be further developed to provide information and education in food related issues, which are applicable in both the commercial and domestic setting.

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BACKGROUND

2.1 PROFILE OF THE BOROUGH

1. On 1 April 2015 the new Council for Ards and North Down was established, serving a population of 157,000 over 228 square miles.

2. Although a significant percentage of the local population is employed within the Belfast area, the Borough provides a wide range of employment opportunities in the manufacturing, commercial, hotel, catering, banking, insurance and retail sectors. The Borough’s fishing industry is centred in Portavogie.

3. The quality of housing stock within the Borough is well above average for Northern Ireland, reflecting the high standard of living. The Borough is an affluent area with a high economically active population with high disposable income.

4. With over 100 miles of coastline, Ards and North Down is regarded as a major tourist attraction. Among visitor attractions located within the Borough are Bangor Marina, Pickie Fun Park, Mount Stewart, Nendrum, Exploris, Castle Espie, Crawfordsburn Country Park and fourteen golf courses. There are more than 343,000 overnight visits annually, contributing £48M to the local economy. In 6

addition to Hotels, Guest Houses and Bed and Breakfast accommodation, the bays between Cloughey and Donaghadee contain almost a third of Northern Ireland's caravan sites. The developing agri-food sector has created significant local employment and a thriving restaurant scene has resulted in the area becoming a desirable ‘food-tourism’ destination.

The Borough lays claim to the title of events capital of Northern Ireland and the Council’s events team organise high profile events throughout the year, which draw thousands of visitors to the area. Northern Ireland’s first five star Hotel and several top quality conference and banqueting hotels are also located in the Borough.

These attractions have ensured that the area remains one of the most popular destinations for entertainment, resulting in an expanded customer base with a catchment from County Down and the greater Belfast areas.

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2.2 ORGANISATIONAL STRUCTURE

COUNCIL COMMITTEE STRUCTURE

ARDS AND NORTH DOWN BOROUGH COUNCIL

Community & Regeneration, Organisational Environment Finance & Wellbeing Development Development Directorate Performance Directorate & Planning & Directorate Directorate Administration Directorate

The food service is part of the Community & Wellbeing Directorate and reports to the Council through the Community & Wellbeing Committee.

Specialist Services

The Department also uses external specialist services, such as the Public Analyst, the Public Health Laboratory and The Department of Agriculture, Environment and Rural Affairs (DAERA). Currently Public Analyst services, in respect of analysis and opinions regarding routine and complaint samples, are provided by Public Analyst 8

Scientific Services Ltd and there is a service level agreement determining the standard of service between the Council and the Public Analyst. The Public Health Laboratory Service provides microbiological examination of routine and complaint food samples and samples of faeces and vomit obtained during investigation of food related illnesses. The number of routine samples submitted for microbiological examination is subject to agreement between the Northern Ireland Food Managers Group and the Public Health Laboratory Service through the Public Health Agency.

2.3 SCOPE OF THE FOOD SERVICE

The Department carries out all legal responsibilities contained in the Food Hygiene Regulations (NI) 2006, the Food Safety (N.I.) Order 1991 and any legislation relating to food made under the European Communities Act 1972. The role of the food service also provides non-regulatory functions, which align with the Council’s Mission Statement, including educational, advisory and promotional activities.

These can be roughly sub-divided into proactive and reactive work as follows:-

Proactive:

 Programmed inspections of approximately 1489 registered food businesses (excludes child minders), for compliance with Food Hygiene and Food Standards requirements. This includes inspection of premises, practices, identification of hazards and the appropriate enforcement action (informal letters, improvement notices, legal proceedings, prohibition etc). Carry out visits in respect of appeals and re-score applications as required by the conditions of the Food Hygiene Rating Scheme.

 Routine chemical and bacteriological sampling programmes targeted to monitor practices, provide information for expert advice and discover contraventions.

 Improve the understanding of food safety requirements by persons handling food by formal food hygiene courses and informal education during visits.

 Provide a Health Education and Promotion Service to the food industry and the public, to ensure greater awareness of food safety and nutrition issues in both the commercial and domestic situation. In particular, since the beginning of 2009, both legacy Councils have jointly undertaken the provision of free food hygiene talks to volunteer caterers in churches and similar organisations. To date a total of more than 1200 volunteer caterers have received this method of training.

 Provide a “Home Authority” service of advice to manufacturers and packers of food located within the Borough.

Reactive:

 Investigation of complaints regarding premises, practices and food.

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 Investigate individual cases and outbreaks of food borne illnesses notified by the Public Health Agency or members of the public.

 Carry out chemical and bacteriological sampling, the need for which arises from changing circumstances discovered during routine inspections or as the result of investigating complaints or food borne illness.

 Response to requests for “Home Authority” reports from other local authorities.

 Provide an advisory service to proposed new businesses or ones expanding or diversifying their activities.

 Responding to ‘Food Alerts’, ‘Allergen Alerts’, Product Recall Information Notices and trade withdrawals.

 Control and destruction of unfit or unsound food, including providing a voluntary surrender service.

In addition to food safety matters, a limited service in respect of health and safety and general environmental health issues, is dealt with if the need arises during any visit.

2.4 DEMANDS ON THE SERVICE

At the time of writing, the service is responsible for 1927 registered food premises as follows:

Primary Producers 16 Manufacturers 61 Small Manufacturers (J) 14 Restaurants and other Caterers 999 Retailers 375 Wholesalers/Distributors 23 Food Brokers 1 Child Minders 438

As is detailed in section 2.1, the area is noted for its entertainment and recreational facilities. As a tourist resort, it has an increased weekend and seasonal trade, which increases the customer base and, therefore, the number of complaints, food poisoning allegations and the need for reactive sampling and interim inspections.

The service is delivered from the Council Offices, 2 Church Street, Newtownards during normal working hours. In addition, out-of-hours inspection of premises takes place as required, e.g. takeaway premises and mobile/temporary premises operating during civic functions and special events. An out-of-hours response service is provided twenty-four hours a day for notification of outbreaks of food borne illness and Food Alerts issued by the Food Standards Agency. A general out-of-hours service for Environmental Health Protection & Development is provided via an after hours telephone number.

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2.5 ENFORCEMENT POLICY

The service operates within a generic Regulatory Services Enforcement policy with an appendix providing specific information on Food Safety and Food Standards enforcement based on a CEHOG approved framework. The policy will be reviewed annually and any amendments reported to Council for adoption. The current policy was adopted by Council in January 2015.

Food proprietors & the public are given the opportunity of accessing the policy at any reasonable time and a copy is available on the Council website.

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SERVICE DELIVERY

3.1 FOOD PREMISES INSPECTIONS

The Council intends to inspect every food premises for compliance with all relevant legislation, according to risk as set out in the FSA Approved Code of Practice (NI), and as a result, assess food hygiene and food standards requirements. Appropriate action, within the terms of the Council’s Enforcement Policies, will be taken to remedy any problems discovered. In accordance with FSA Code of Practice (NI), alternative methods of enforcement will be used for lower risk premises, in place of Food Hygiene and Food Standard inspections. Where any shortfall of resources occurs the Council will utilise the range of interventions contained within the Code of Practice, in place of full inspections for businesses, which are deemed to be suitable, based on their previous risk assessment.

During the year 2016/2017, the planned number of inspections is as follows:

Food Control – Food Hygiene Profile

PREMISES NO. OF TASKS HRS TOTAL HRS FREQUENCY OF PREMISES INSPECTION Cat A 5 10 7.5 75 6 months Cat B 40 40 6 240 12 months Cat C 294 96 4 384 18 months Cat D 462 157 3 471 24 months Cat E 516 108 0.5 54 Alt. Enforcement Unrated, etc. 172 79 4 316 N/A Child Minders 438 TOTALS 1927 490 1540

AVERAGE INSPECTION TIME: 3.14 HOURS*

Food Standards Profile

PREMISES NO. OF TASKS HRS TOTAL HRS FREQUENCY OF PREMISES INSPECTION Cat A 13 13 9 117 12 months Cat B 170 51 6 306 24 months Cat C 1158 252 2 504 Alt. Enforcement Unrated, etc. 148 70 4 280 N/A Child Minders 438 TOTALS 1927 386 1207

AVERAGE INSPECTION TIME: 3.13 HOURS* (* = Average time rounded to 2 decimal places)

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Work Plan Framework

ACTIVITY CODE TASKS TIME TOTAL HOURS

Planned FH Inspections (incl Alt. Enf) 0101 490 3.14 1540 hrs

Planned FS Inspections (incl Alt. Enf.) 0101 386 3.13 1207 hrs

New Premises 0102 204 4 816 hrs

Re-Visits (Estimate 50%) 0205 438 1.5 657 hrs

Re-Score Visits FHRS 0211 24 2.5 60 hrs

Advice & Other Visits 0203 261 2 522 hrs

Add. HA Premises 0203 61 8 488 hrs

Bacto-Sampling 0501 650 0.75 487.5 hrs

Chemical Sampling 0501 314 1.25 392.5 hrs

Shellfish Sampling 60 4 240 hrs

Food Complaints Investigation 1806 160 5 800 hrs

Food Poisoning Outbreaks 0207 2 50 100 hrs

Communicable Diseases 0207 27 2 54 hrs

Food Alerts (FAFA/FAFI) 0201 70 1 70 hrs

Unsound Food 0306 16 4 64 hrs

Health Education incl Churches Talks 15 10 150 hrs

Meetings,Training/Sems, Research 600 hrs

Court Hearings Etc (incl Prep) 9800 3 15 45 hrs

Officer Monitoring/Supervision, Co- 9200 216 2 432 hrs ordination and Uniform Enforcement

Council Reports/LAEMS Returns 9302 4 / 1 2 / 40 48 hrs

Forward Planning 9201 - 200 200 hrs

ISO & Other Procedures - - 100 100 hrs

Managing FHRS & Consistency - - 200 200 hrs

Telephone Queries 9301 2500 0.33 825 hrs TOTAL HOURS REQUIRED: 10,098 13

The planned allocation of resource in terms of officer hours is as detailed in Section 4.2 ‘Staffing Allocation’ and amounts to a total of 9,994 hrs.

Therefore, the shortfall in resources for the incoming year is estimated as 104 hrs, which the service will attempt to accommodate within existing resources.

Additional demands on the Food Control Service

In addition to the above shortfall, the following issues will make further demands on the service in 2016-2017:

1. The mandatory display of Food Hygiene Ratings will be required from October 2016 when the Food Hygiene Ratings (Northern Ireland) Act will come into force. This will require significant resource in order to continue preparing local businesses to achieve the best possible rating. Advisory visits to the lesser performing businesses will be made and as applications for re-rating visits will be subject to a charge of £150, it is anticipated that a substantial amount of applications will be received leading up to October. Similarly, businesses which have not taken up this opportunity will realise after October that to display a rating may affect their trade and they will apply for a re-rating regardless of the cost. It is also anticipated that many poorly performing businesses will seek to delay having to display their rating by using the appeal process. All of this will impact on the ability of the service to maintain the Work Plan detailed in section 3.1 above.

2. From December 2016 the requirements of the Food Information Regulations relating to nutrition will come into force. The Food Service will be assisting food businesses to comply with these new requirements by providing advice and information through seminars, information packs and during routine inspections. The allergen requirements introduced in 2014 are still requiring further advisory and enforcement activities with businesses and this, combined with the work in relation to nutrition requirements will require an additional 2 hours for each visit to premises. Additional time will be also be required to ensure that officers have received adequate training in the application of these regulations. This has not been taken into consideration in the Work Plan Framework detailed in section 3.1 above.

3. The software supplier for the Service’s Management Information System is due to be changed in the summer of 2016. This will incur additional time resource to carry out data cleansing activities to enable the effective transfer of data and the introduction of the Statutory Food Hygiene Rating Scheme in October places greater emphasis on this as the Council are required to ensure the uploading of accurate information to the FSA’s Food Hygiene Rating website every two weeks.

4. Although Local Government Reorganisation has taken place in 2015 and the organisation is transitioning well, the increased range of types of food businesses and the reallocation of some staff have identified some training requirements which have to be met. In addition, the change in the Northern 14

Ireland Food Law Code of Practice regarding competency requirements for authorised officers means that additional training will need to be programmed for all staff delivering the Food Service.

In order to deal with these demands, in respect of food hygiene, premises in Category E will not generally receive a full inspection and shall instead be dealt with by Alternative Enforcement Strategies. In order to maintain assessments for the National Food Hygiene Rating Scheme this Service would intend to carry out full inspections of all Category A, B, C and D premises; however, where this is not achievable, the Food Service will:

 Identify those businesses within the risk categories C and D, which are suitable for an intervention other than a full inspection. These will be premises which have a score of not more than 10 in the areas of Confidence in Management, Structure and Hygiene;

 Identify and apply the most appropriate form of intervention in accordance with the current FSA Code of Practice.

 The recent initiative of carrying out Interim visits has appeared to show benefit when subsequent programmed inspections have revealed increased standards and less time required during the visit. It is proposed to use this method in better performing businesses where there is insufficient time for a full inspection.

In respect of Food Standards, due to the implications of the Food Information Regulation it will be necessary to visit all risk category premises, however those in categories B and C which handle pre-packed food will be considered for an intervention other than a full inspection. It may be necessary in order to ensure that businesses are able to provide the information required by the new regulations to postpone food hygiene inspections in order to ensure food standards inspections are carried out in the short term.

These arrangements will be subject to review, to take into consideration guidance given and requirements made by the FSA’s national Food Hygiene Rating Scheme.

Should the use of alternative enforcement strategies not fully address the shortfall, it will be necessary to prioritise tasks so that targets of inspections for higher risk premises and those receiving a Food Hygiene Rating of 2 or less will be met.

3.2 FOOD COMPLAINTS – 2016/2017

The Council will investigate complaints regarding premises, practices and food items, in accordance with the relevant FSA codes of practice and the approved NIFMG procedure. It is estimated that approximately 160 complaints will be investigated during 2016/2017, with a total demand on time of 800 hours. The resources required are detailed in Section 3.1 above.

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3.3 HOME AUTHORITY PRINCIPLE

Both legacy Councils adopted the LACORS Home Authority Principle in 1995, although the Food Control Services practised it since its inception in the late 1980s. The majority of its demand on resources is accounted for in the planned work, which has been accounted for in Section 3.1, but additional work is carried out in these premises. Ards and North Down Borough Council is presently the Home Authority for 61 premises and additional work, such as steering food hazard warnings, advising on labelling and marketing, accounts for an anticipated additional 488 hours of time.

3.4 ADVICE TO BUSINESSES

The Council aims to improve the understanding of food safety requirements by persons handling food. This can be carried out by formal food hygiene courses and informal education through the provision of advice and recommendations during visits to premises. The Food Control Service also provides a health education and promotion service to the general public to ensure greater awareness of food safety issues in both the commercial and domestic settings. The Council has embarked on a programme of providing free food hygiene training to volunteer caterers in Churches and similar organisations. It is estimated that, in addition to the integral part played by health education during the normal food hygiene inspection service, additional resources will be allocated in accordance with the details set out in Section 3.1.

The increased importance of information to be provided regarding allergens and the nutrition element of restaurant and takeaway meals will require engagement with food business operations to ensure that there are additional choices available for the consumer.

3.5 FOOD SAMPLING PROGRAMMES

The Northern Ireland Food Managers Group Policy for food sampling, agreed by CEHOG, has been implemented within the Council’s Food Control Service.

Food Standards

The Council plans to take 2.5 routine samples per 1000 population in its Borough. Currently this would equate to 314 samples being routinely submitted. These include food articles and packaging. This may then be supplemented by additional samples, such as special surveys or complaint samples, in order to meet the Public Analysts Service Level Agreement with the Council.

Food Hygiene

The target number of bacteriological food samples for routine analysis is 14 samples per week, (650 - 700 approx per annum). The resources required are detailed in Section 3.1 above.

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3.6 CONTROL AND INVESTIGATION OF OUTBREAKS AND FOOD RELATED INFECTIOUS DISEASES

The Council aims to investigate individual cases and outbreaks of food borne illness, as notified by the Public Health Agency and members of the public, in accordance with the Agency’s guidance on the subject.

This involves reporting to the Consultant in Gastrointestinal Illness, who is under the general control of the Public Health Agency. Normally there are more than 20 individual cases per year, although with occasional outbreaks, this number can quadruple in size. A resource based on 27 cases is provided and is detailed in Section 3.1 above.

3.7 FOOD SAFETY INCIDENTS

Ards and North Down Borough Council will act on all food safety incidents, Food Alerts, Allergy Alerts and Product Recall Notices in accordance with Food Law Code of Practice and will deal with all notifications in accordance with the ‘For Action’ or ‘For Information’ categorisation, as allocated by the Food Standards Agency.

3.8 LIAISON WITH OTHER ORGANISATIONS

Ards and North Down Borough Council established strong links with other Councils prior to reorganisation as two constituent councils within the Eastern Group Environmental Health Committee both within the previous Eastern Group area and with other Councils. These links have been maintained and serve to permit a close working relationship involving the sharing of information/expertise and joint working and training initiatives.

Representation on Government Working Groups

Staff within the Food Service represent the Council on various Government Working Groups such as The Food Hygiene Rating Implementation Group, The Food Premises Approvals Group, The Shellfish Working Group and The Northern Ireland Strategic Group on Food Surveillance

Liaison with Professional Working Groups

Similarly, the Environmental Health Manager (Food Control and Consumer Protection) provides the main liaison point on behalf of the Council to such bodies as DAERA, Health and Safety Executive, QUB, University of Ulster, CIEH and other professional groups.

Commitment to Local/Regional Groups

Under the Chief EHOs group for Northern Ireland a sub-group, known as the Northern Ireland Food Managers Group has been created. The NIFMG has representation from each of the 11 Councils. It provides advice and co-ordination of Food Control matters throughout the Province.

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The NIFMG produces a work plan on several food related areas each year of which are undertaken throughout all the 11 Councils.

Liaison and Involvement With LACORS

Although the Council operates the principles of Home Authority as devised by LACORS, the organisation itself has ceased to exist and the Primary Authority system overseen by the Better Regulation Delivery Office (BRDO) has to a great extent, replace the Home Authority system in Great Britain. In the absence of the obligatory application of this system in Northern Ireland, local authorities, including Ards and North Down, will follow as far as possible the protocols involved with Primary Authority principle. This only has implications for some of the larger businesses (e.g. superstores) and Councils in Northern Ireland will also continue with the Home Authority approach with businesses whose primary location is within the Borough.

Formal Liaison with Voluntary Group and Public Sector Bodies

The NI Food Managers Group provides specialist advice to voluntary groups, usually upon demand. The NI Tourist Board, Invest Northern Ireland and other such bodies are also dealt with in a similar way.

The Public Health Agency has a close working relationship with the Council, particularly in the area of infectious disease control. The relationship with the Public Health Consultant for Gastro-intestinal illness has proved to be the main interface in this aspect.

Formalised liaison is maintained with other services within the authority, including Planning Service, Building Control, Events Organisers and the Home Safety Group.

3.9 FOOD SAFETY AND STANDARDS PROMOTION

The Council will aim to improve the understanding of food safety requirements by persons handling food. This is effected through formal food hygiene courses and informal education during visits to premises, in the provision of advice and recommendations. In addition, the need to provide assistance to those whose first language is not English has been recognised and the presentation of the Food Standards Agency’s Safer Food Better Business pack using interpreters has already been undertaken with the Chinese community. As part of the ongoing commitment to offer the same facility to all communities within the Borough, the Council provided information seminars on food safety and e-coli to Bengali speakers from within the area.

The Department also provides a health education and promotion service to the general public, to ensure greater awareness of food safety issues, both in the commercial and domestic setting.

In the coming year, officers of the Food Service will be involved in:

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 Facilitating a range of Basic, Intermediate and Advanced Courses held in local colleges of further education by supplying lecturers on specific subjects.

 Facilitating the delivery of food hygiene training to ethnic food handlers, whose first language is not English.

 Facilitate food hygiene training in schools by supplying materials, advice and in some cases, lecturers.

 Ongoing provision of free training for volunteer caterers in Churches and similar organisations.

 Ongoing education during inspection of 1489 premises.

 Participation in national promotional events, such as Food Safety Week and Nutrition awards.

 To engage with community groups to promote food safety in the home.

 To collaborate with a range of organisations to embrace the aims and objectives of the Investing for Health Strategy.

 In collaboration with the Business Support Unit of the ND & Ards Institute, to facilitate hazard analysis training and basic food hygiene courses in foreign languages for food handlers from ethnic minorities.

 Involvement with the Community Development Service of the Council and the Chef Lecturers of SERC in an imitative to promote cooking nutritious meals within a budget.

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RESOURCES

4.1 FINANCIAL ALLOCATION

The allocation of the Environmental Health Protection and Development’s budget on Food Control for the year 2016/2017 includes the following as follows:

Budget Allocation 2016/2017 £ Salaries 329,000

EC Grant Money 81,724

Sampling 35,000

Equipment 1,400

Training 2,000

Miscellaneous 3,200

Total 452,324

European Grant Money

The Food Control Service provides certain services relating to HACCP and EC Directives on Shellfish and Fish Hygiene which are supported by grant money provided by the Food Standards Agency under the Food Safety (NI) Order. The estimate for this source of funding for the current year is based on the amount received for the first quarter of 2016/2017, and is estimated to total £81,724 over the financial year.

4.2 STAFFING ALLOCATION

The staffing resources for Ards and North Down Borough Council Food Control Service for 2016/2017 are as follows:

Resource Allocation Hours

Head of EHP & D 7% of 1,403 = 98 Hours EH Manager (Food Control & CP) 80% of 1,403 = 1,122 Hours District EHO X 4 3 X 100% of 1,403 = 4,209 Hours District EHO X 1 85% of 1,403 = 1,193 Hours District EHO X 1 80% of 1,403 = 1,122 Hours District EHO X 1 60.4% of 1,403 = 847 Hours Tech. Assistant/Fish Hygiene Officer 100% of 1,403 = 1,403 Hours TOTAL = 9,994 Hours

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4.3 STAFF DEVELOPMENT PLAN

As part of the Council’s Investment in People Initiative, an employee development scheme has been implemented. At present, staff training programmes are produced following an annual review of the training needs of each officer, as part of the internal monitoring processes operated in the Food Control Service. Training is tailored to the needs of both the department and the individual members of staff and they are provided with opportunities as they arise. A positive attempt is made to ensure that these needs are met. A structured training programming is provided through the NIFMG, which Ards and North Down Borough Council fully supports. Delegates from Council’s Food Control Service attend any courses organised by the Group.

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QUALITY ASSESSMENT

5.1 Quality assessment has been undertaken for all Environmental Health functions since April 1999. For the Food Control Service, this has comprised the following:

 Quality/satisfaction surveys after planned inspection of food premises.

 Use of Focus Groups to consult business proprietors on the delivery of the service.

 Monitoring of work by District EHOs

 Review of business plan targets.

The issues raised as a result of these exercises are used to develop service delivery mechanisms for subsequent years and the development of a Performance Improvement Plan.

The Environmental Health Manager (Food Control and Consumer Protection) undertakes regular monitoring of the work of the Food Control Team including accompanied inspections. From this, training needs and consistency can be ensured and the quality of communications maintained.

The Food Standards Agency undertakes a programme of regular audits of specific areas of the Food Service of district councils in respect of compliance with the Food Law Code of Practice and the Framework Agreement on Official Feed and Food Controls by Local Authorities. The legacy Councils of Ards and North Down have both been audited twice in the years prior to Local Government Reform. Following these audits, improvement plans to address any issues raised by their reports were developed and agreed with the Food Standards Agency for completion within a set timeframe. Currently a programme of audits, which may include Ards and North Down Borough Council, is planned for 2017.

Additionally, with the development of systems to meet the FSA Enforcement Framework requirements, management procedures and quality assessment will be further enhanced as an ongoing process.

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REVIEW

6.1 REVIEW AGAINST THE SERVICE PLAN

The activities detailed in the Environmental Health Protection and Development Work Plan have been used as targets for the Food Service in 2015/2016. It is intended to review this Service Plan annually in March each year in line with the Environmental Health Protection and Development Work Plan.

The following table provides a summary review of the service’s performance against the main targets in the 2016/2017 Work Plan.

Activity Target Actual Performance Provide information on the introduction of the mandatory display of Food Hygiene Ratings and how Food Businesses can achieve the highest rating:

- by way of seminars - by face to face advisory 6 Seminars in February 2016 Achieved visits to those businesses rated 2 or less 22 businesses 10 businesses Achieved (see below) Provide information on the introduction of the mandatory display of Food Hygiene Ratings and how Food Businesses can achieve the highest rating to the Chinese community

- by way of a seminar using an interpreter - by face to face advisory 1 seminar Achieved visits accompanied by an interpreter to those 12 premises 12 businesses businesses rated 2 or less achieved

Design of food sampling Design and implement a Achieved plan for 2016/17 targeted food sampling plan for both Chemical and Microbiological sampling

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Increase compliance of Carry out accompanied visits to Achieved Chinese community food Chinese caterers where businesses language barriers exist to Visits to support compliance with the legislation

Prepare for the mandatory - Data cleansing to ensure Ongoing Food Hygiene Rating business FHRS scores are Scheme robust before national publication - Development of robust Achieved protocols to maintain cleansed Data for upload to the FHRS - Work with FSA and NI councils Achieved - to prepare for mandatory FHRS participation in the Food Hygiene Rating Implementation Group

6.2 IDENTIFICATION OF VARIATION FROM THE SERVICE PLAN

As indicated on the planned allocation of resources in Section 3.1 above, a shortfall exists and it is therefore accepted that all planned work will not be able to be carried out throughout the incoming year. In order to rationalise decisions in respect of this shortfall, areas of work will be prioritised according to risk and public benefit. Monitoring review, using specifically designed internal performance indicators, will be carried out every month throughout the year, to assess variations from the Service Plan. Following the discovery of any variations, steps will be taken to address them.

6.3 AREAS OF IMPROVEMENT

Where variations are noted, they will form the basis of areas to be included in a performance improvement plan for the following year.

Recommendations made as part of the recent Food Standards Agency’s Audit of Food Standards and Food Fraud activities dictate that the additional time required for Food Standards inspections will continue to be needed in order to achieve the level of service required in this area.

To meet increasing demands on the service and address the shortfall between the time required and time available, the various intervention strategies, which have been approved within the Food Law Code of Practice (Northern Ireland) will be used, where appropriate.

The pressures on the Food Control Service continues, as a result of increased time required during inspections to ensure implementation of the FSA’s Guidance regarding E.coli, combined with staff redeployment to deal with increased demand in other core functions within the service. 24

Any outstanding work from 2015/16 will still be required to be carried out in addition to the current year’s workload and the need to prepare food businesses for the implementation of the nutrition aspect of the Food Information Regulation which comes into operation in December 2016 will add to the demand. In addition, many businesses which were previously regarded as low risk and excluded from the scope of the Food Hygiene Rating Scheme (and not inspected) will now be included in the new mandatory scheme. This will mean that they will have to be inspected before October 2017 in order to give them a current rating. The result is that full inspections of all businesses programmed for the current year will be unachievable.

To deal with this problem, it has been decided to identify all premises within the programme with a Food Hygiene Rating of 3 or better and to use a shorter alternative enforcement intervention, as permitted by the Food Law Code of Practice (NI), to reduce the time required for programmed inspections. However, the resource released by this method will be limited, as there is a requirement to ensure that Food Hygiene Ratings are accurate as we approach the obligatory display of ratings in 2016.

Marcus Potts Head of Environmental Health Protection and Development

17th June 2016 CPM/JBA

Date adopted by Council: ______

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ELECTED MEMBER DEVELOPMENT STEERING GROUP WEDNESDAY 18th MAY 2016 AT 2.30 PM

MEETING REPORT & ACTION NOTES

Members:

NAC representatives In NILGA representatives In Attendance Attendance

Ald Michael Henderson, UUP, √ Ald Stephen Martin, APNI, Lisburn & Castlereagh CC Lisburn & Castlereagh CC

Cllr Roisin Mulgrew, SF, Cllr Debbie Coyle, SF, Apology Newry, Mourne & Down DC Fermanagh & Omagh DC

In attendance:

Linda Leahy, Secretary, Local Government Training Group Derek McCallan and Claire Bradley, NILGA

Governance Issues

Ald Michael Henderson took the chair for the meeting.

It was agreed that due to the importance of this area of work NILGA and NAC would take an early opportunity to re-examine the issue of membership of, and attendance at, the Steering Group meetings.

No. Reports & Actions: Actioned by: Target date: 1. 1.1 General Power of Competence Training

Solace NI has now agreed a course outline LGTG September for the officer training which will be delivered 2016 in September 2016.

As previously agreed practical, facilitated joint EMDSG October 2016 member/officer workshops will be arranged following the officer training.

1

1.2 Planning Training

Members noted the feedback from Solace that each council will make its own provision to train new Members of Planning Committees and that a DoE-sponsored workshop was to be held on 23rd May at which opportunities for a more collaborative approach would be discussed.

The NILGA ‘Making Planning Work’ Training D McCallan June 2016 Programme April 2016 – March 2017 was discussed in broad terms. Ald Henderson confirmed that NAC were supportive of the suggested programme. D McCallan advised that the Programme arose from councils’ response to the NILGA Workplan, had been discussed with relevant stakeholders and that it was now going through a more thorough validation and consultation process.

It was suggested that the totality of planning D McCallan 27 May 2016 training provision in the sector required a more consolidated approach to reduce the possibility of duplication of effort and avoid confusion. D McCallan undertook to raise this matter with Solace.

L Leahy confirmed that LGTG were providing some support funding for the new Councillors’ Guide to the Planning System currently being prepared.

It was also agreed that some aspects of L Leahy September Planning training would lend themselves to 2016 eLearning and that the possibilities should be explored.

1.3 Code of Conduct Training

It was noted that the revised Code of Conduct D McCallan would be considered by the incoming Minister and that future local, regional and sub- regional training provision was being discussed with the Ombudsman’s office.

2. Elected Member Development Charter & Charter Plus – Update

The update on Charter implementation was noted.

2

3. Training Needs of Councillor

A verbal update on progress was given and noted. The next step in the Training Needs Analysis will be an information gathering exercise at a meeting of NILGA and NAC Members on 10th June.

A report will be considered at the next All Members Next meeting meeting.

D McCallan reported that a ‘Guide for Elected D McCallan ongoing Members on Welfare Reform’ had been provided by the Social Security Agency and is available on the NILGA website. The request for a telephone hotline continues to be pursued. It was reported that some councillors have asked for training on how to assist constituents to complete application forms for benefits etc. It was noted that such assistance should be available from local SSA staff and offices.

4. ‘Modern Councillor’ eLearning Modules

Ald Henderson had reviewed the modules Ald Martin, Cllrs June 2016 and found them to be useful. Feedback is Coyle and awaited from the other Members of the Mulgrew Group.

L Leahy will attend an NAC meeting on 15th June to introduce the eLearning modules to NAC Members.

C Bradley will notify L Leahy of the dates of C Bradley May 2016 forthcoming NILGA meetings in order that a similar briefing can be given to NILGA Members.

5. Promoting EM Development in Councils

It was noted that the Report and Action Notes from the EMDSG meetings are now circulated to all councils for inclusion on council or committee agendas.

3

6. Advanced Diploma in Civic Leadership and Community Planning – Ulster University

Cllr Coyle has reported that, with the support of her council and the LGTG, she has commenced this programme and is finding it very good.

The informal feedback from the Training Needs Analysis had also suggested that a number of Elected Members have an interest in undertaking this type of programme.

It was agreed that this programme should LGTG and all continue to be supported and that avenues Members for promotion of this, and the other programmes, should be sought.

7. NILGA Update Paper

D McCallan updated members on the issues which had not previously been discussed including:

 Regional Councillor Development Network  National Census of Local Government Councillors in NI 2016

8. Date of next meeting:

A date will be sought to consider the report L Leahy from the Training Needs Analysis referred to at 3. above.

4

Colorectal cancer screening Greenway Detection

Social return Incredible Years

on investment Families Strengthening

Healthwiseservices

smoking HIV infection

Stop

Breastfeeding money

Obesity Healthwise

Value for Directorfor of PublicValue Health Rotavirus vaccine Prevention Annual Report

Baby Friendly 2015

Hospital Initiative Family nurse infections

Physical activity Physical partnership

associated Cardiovascular

Health care Health disease

Antimicrobial stewardship Rotavirus vaccine Rotavirus

£1 for 1lb challenge Abdominal aortic aneurysm screening

Early Intervention Transformation05/16 Programme Minimum unit pricing

Contents | DPH Annual Report 2015

Page 2 Contents | DPH Annual Report 2015 Contents Contents

Foreword ...... 5

Health improvement ...... 6 Deaths from cardiovascular disease have more than halved ...... 6 Tackling primary risk factors for chronic disease ...... 7 Smoking ...... 7 Physical activity ...... 7 Obesity ...... 8 Early years interventions ...... 9 Breastfeeding ...... 11 The role for legislation and taxation ...... 12

Service development/screening ...... 14 Abdominal Aortic Aneurysm (AAA) screening ...... 14 Outcomes ...... 14 Value for money ...... 15 Colorectal Cancer (CRC) screening ...... 16 Outcomes ...... 16 Value for money ...... 17

Health protection ...... 19 Health Care Associated Infections (HCAIs) ...... 19 Outcomes ...... 20 Value for money ...... 21 Rotavirus vaccine ...... 21 Outcomes ...... 22 Cost savings ...... 23 HIV infection ...... 23

Summary table ...... 25

Concluding remarks ...... 28

References ...... 30

List of figures and tables...... 35

List of core tables ...... 36

Page 3 Foreword | DPH Annual Report 2015

Page 4 Foreword | DPH Annual Report 2015 Foreword Foreword In the words of Benjamin Franklin: “an ounce of prevention is worth a pound of cure.” In these days of budget cuts and budget increases which are less than the rate of growth in demand, it is all the more important that we spend health and social care resources wisely. The old adage still stands and this report aims to show that, for investments that have been made in a range of public health programmes.

A healthy population and a healthy economy go together. By detecting disease early and tackling primary risk factors such as smoking, physical inactivity, and obesity, public health interventions can help mitigate the Dr Carolyn Harper

➜ huge cost burden associated with chronic diseases in the future. In fact, public health interventions offer a win-win solution for the individual, the health service, the economy, and for society as a whole. They not only help to prolong life, but also help people to lead happier, healthier lives and thereby create a population that can contribute to growing the local economy.

In common with other parts of the UK, the health and social care (HSC) budget in Northern Ireland is under immense pressure. An increasing, and ageing population, and new technologies and drugs are key drivers of the estimated annual increase in HSC costs of 4-6%. The HSC budget has been relatively protected by the Northern Ireland Assembly and has increased by 2-4% per year. This is a very welcome growth when other sectors are facing cuts. This report shows that investment in public health programmes, and a preventive public health approach, has brought a return on investment that can help to close the gap between increasing costs and funding available.

This, the seventh Director of Public Health Annual Report, focuses on a number of interventions and programmes that are currently being funded and implemented by the Public Health Agency (PHA) across each of the three public health domains – health improvement, service development/screening and health protection – and demonstrates their ‘impact’ in monetary terms. By using a range of economic techniques to demonstrate the economic worth of public health interventions, the case for prevention is set out.

Dr Carolyn Harper Director of Public Health Further information i

Dr Carolyn Harper Director of Public Health [email protected]

Page 5 Health improvement | DPH Annual Report 2015 HealthHealth improvement Improvement Deaths from cardiovascular disease have more than halved In line with other European countries, since the mid-1980s deaths from cardiovascular disease have more than halved in Northern Ireland. A recent modelling study by researchers from UKCRC Centre of Excellence at Queen’s University Belfast, conducted between 1987 and 2007, has shown that 35% of this decline can be attributed to the increased uptake of new cardiovascular drug treatments and procedures, while 60% can be attributed to reducing major cardiovascular disease risk factors, primarily blood pressure, total cholesterol levels and smoking.1 In fact, decreases in average blood pressure (by 1.46mmHg) and total cholesterol (by 0.73mmol/l) explained more than half (54%) of the decrease in mortality while a decline in smoking prevalence (by 7.2%) explained one fifth. While these reductions were partially offset by adverse trends in other population risk factors – increases in physical inactivity, the prevalence of diabetes and obesity levels – overall reductions in risk factors prevented or postponed approximately 1,900 deaths (95% confidence intervals (CIs) 1,400–2,340).1

Figure 1: Total cardiovascular deaths prevented or postponed, from 1987–2007, by age and sex.1

1000

800

600

400

200

0 25-34 35-44 45-54 55-64 65-74 75-84 25-34 35-44 45-54 55-64 65-74 75-84 Deaths prevented or postponed Deaths prevented -200 Men age groups (years) Women age groups (years)

Columns show observed decrease in deaths (%) in each age group; Dots show the best model estimate; bars show the extreme minimum and maximum estimates in sensitivity analysis.

Considering that the value of a statistical life (VSL) is approximately £1,742,988, that is, the amount of money a person or society is willing to spend to save a life, then just considering the deaths prevented alone due to decreases in cardiovascular disease risk factors, would suggest a potential cost avoided of approximately £3 billion over 20 years for Northern Ireland.2

Dietary changes are likely to be responsible for the decreases in blood pressure and total cholesterol levels seen. A recent UK Diet and Nutrition Survey has shown that levels of saturated fat have dropped to 12.6% of food energy intake, compared to 16.5% in Northern Ireland in the mid-1980s.3,4 At the time of the study the 2007 smoking ban in public places had just been introduced and so its full impact on cardiovascular disease mortality is yet to be determined. The PHA is instrumental in continuing to

Page 6 Health improvement | DPH Annual Report 2015

implement and invest in many interventions designed to tackle primary risk factors for cardiovascular disease and indeed, many other chronic diseases.

Tackling primary risk factors for chronic disease Smoking In line with the most recent evidence which suggests that combined pharmacotherapy and behavioural interventions are the most effective methods to stop smoking, the PHA commissions specialist quality assured Stop Smoking Services. These are delivered in a range of local settings across Northern Ireland including GP practices, pharmacies, hospitals and community/voluntary settings. The current service offers intensive treatment over 6–12 weeks with structured support available for up to four weeks after the client’s quit date. The most recent figures show that since 2001/02 Stop Smoking Services in Northern Ireland have supported more than 200,000 people to stop smoking with over 59% of these clients still having quit by four weeks. This figure is the highest quit rate for any region in the UK. Of those smokers registered with the Stop Smoking services in 2013/14, 25% remained quit by one year, approximately 6,605 people.5

While the smoking prevalence in adults has indeed decreased remarkably since the mid-1980s, for the last two years it has decreased on average by 1% per year and currently rests at 22%.6 As a result, smoking related diseases continue to place a huge cost burden on health services. Based on a smoking prevalence of 22% in adults, it was estimated that the cost of treating smoking related illness in hospitals alone was £164 million per year, while costs to the economy were approximately £450 million per year (this includes all smoking related costs including health care, premature death, excess sickness absence, smoke breaks, deaths due to second hand smoke, smoking related litter and fire in the business place or home).6 This would suggest that every 1% decrease in the prevalence of smoking potentially yields an annual cost saving of £7.5 million in terms of healthcare and £20.5 million to the local economy. If we consider that last year the total PHA spend on smoking cessation was approximately £3 million (this includes the cost of Stop Smoking Services as well as other work carried out by hospitals and the community such as working towards smoke-free hospitals, pathway development, training and schools prevention work) then the return on investment was 2.5 times in terms of hospital costs only, or 6.8 in terms of net revenue gain to the Northern Ireland economy.

Physical activity Physical activity is also a strong modifiable risk factor for many chronic diseases and a number of physical activity interventions supported by the PHA have demonstrated significant returns on investment. One example is the Healthwise physical activity GP referral scheme which was a pilot study undertaken within the Belfast Health and Social Care Trust (BHSCT) area. It allowed GPs to refer patients who were currently inactive and had one or more chronic diseases to their local gym for 12 weeks’ free membership. Under the guidance of a physical activity instructor, they set goals and undertook supervised exercise. These schemes are currently recommended by NICE.7 In 2012/13 the scheme engaged with 786 referred users who significantly improved their physical and mental health.

Page 7 Health improvement | DPH Annual Report 2015

They also reported gains in confidence, a greater awareness of the benefits of physical activity and the range of services available. A social return on investment (SROI) analysis, which aims to place a monetary value on social outcomes, was used to evaluate the project. By valuing the total economic and social outcomes of the project, it was found that for every £1 invested, the project generates a return of approximately £7.8

The PHA has also helped support the Connswater Community Greenway (CCG) project (www.communitygreenway.co.uk). This is a £35 million major urban rejuvenation project currently underway in East Belfast which is jointly funded by the Big Lottery, the Northern Ireland Rivers Agency and the PHA. Studies have consistently found a positive association between the built environment in which someone lives and their physical activity levels.9 The integral component of the CCG project involves the construction of a 9km linear park or greenway combined with major flood alleviation measures to protect approximately 1,700 homes from future flooding. It is anticipated that around 100,000 people living adjacent will benefit from a better living environment, opportunities for leisure, exercise, recreation and support for healthier behaviours. A return on investment study lead by the UKCRC Centre of Excellence at Queen’s University Belfast considered the total anticipated impact of the project including health, environmental and economic outcomes, and demonstrated that the project should pay for itself between two and six times over approximately 40 years.10

Obesity Obesity is still one of the most important public health challenges facing Northern Ireland. According to the Northern Ireland Health Survey in 2014/15, 25% of those aged 16 years and over were obese and a further 35% were overweight, making a total of 60% who were either overweight or obese.11 It is estimated that loss to the local economy as a result of obesity is approximately £400 million per year with £100 million due to direct healthcare costs.12 The workplace has been recommended as a potentially valuable setting for behavioural weight management interventions, due to the amount of time potentially spent sedentary in work, the food consumed there, and the social norms and support within organisations. The £ for lb challenge is a workplace based, 12 week behavioural weight management programme that has proved very successful and is now in its third year. It is delivered in partnership with Business in the Community (BITC; a national corporate social responsibility charity), the PHA, the BHSCT and a corporate sponsor. Weight loss is incentivised by the organisation, the participant or both, pledging £1 to a relevant charity for every 1lb of weight loss achieved. Prizes are awarded to organisations and participants during a celebration event at the end of the programme.

In 2014, the first year of the project, 734 employees participated and lost a total of 1,541.4kg in weight, an average of 2.1kg/person.13 In 2015, a total of 1,585 employees participated and lost a total of 3,989.4kg, an average of 2.5kg/person.14 The programme received £10,000 in sponsorship in its second year. Hence, the programme cost £6.31 per person or £2.51 per kg of weight lost. If participants sustain their weight loss then this cost is well below the cost-effectiveness level specified by NICE.15

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Early years interventions There is a growing body of literature which demonstrates that intervening early and creating the right conditions for early childhood development is likely to be more effective and much less costly than addressing problems at a later age. In order to make the case for early intervention, a recent report for England and Wales calculated that nearly £17 billion per year is spent by the state on short-run ‘late’ interventions dealing with issues such as crime and anti-social behaviour, school absenteeism and exclusion, child protection, child injuries and mental health problems, youth substance misuse and economic inactivity.16 However, only £200 million is spent each year on early intervention.

To develop an informed profile of investment on the early intervention agenda, the Northern Ireland Commissioner for Children and Young People led a study to calculate the total annual expenditure on children’s services in Northern Ireland in 2012/13 and assess to what extent the spend was on preventative evidence-based services. In 2012/13, total public expenditure in Northern Ireland was approximately £15 billion with £2.28 billion spent on services for children, young people and their families. Of this £2.28 billion, just over one-tenth (13%, £0.29 billion) was spent on selective or indicated preventive child interventions.17 However, investment in evidence-based programmes was near zero except for some interventions funded by the PHA. It is obviously vital that current investment is spent on effective and cost-effective interventions in order to ensure the greatest return on public spending.

On the theme of early intervention, the First and Deputy First Minister announced the delivery of the Early Intervention Transformation Programme (EITP) from April 2014 to March 2018. Its aim is to embed early intervention approaches within mainstream children’s services. It is jointly funded by six government departments (providing £15 million) and The Atlantic Philanthropies (contributing £10 million over four years), as part of the Delivering Social Change initiative. The programme has three workstreams:

1. Equipping parents with the skills to give their child the best start in life. 2. Supporting families locally when problems arise at an early stage. 3. Changing outcomes for children facing particular adversity.

The PHA is responsible for the coordination and ensuring implementation of workstreams 1 and 2 with a budget of £7.4 million over three years.

NICE has now issued guidance on “Promoting the social and emotional wellbeing of vulnerable children (under 5’s): through home visiting; and early education and childcare”.18 The economic modelling performed by the School of Health and Related Research (ScHARR) to inform this guidance concluded that interventions in the early years are potentially cost effective or cost saving.19 Improving child cognition should, in turn, improve educational outcomes, leading to higher wages and tax revenues. Below is a graph by the Nobel Prize winner and renowned economist, James Heckman, which highlights that the earlier the investment in children, the greater the rate of return on investment.

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Figure 2: Graph to show the rate of return to investment in human capital by age of child.20

Prenatal programs

Programs targeted towards the earliest years Preschool programs

Schooling

in Human Capital Job Training Rate of Return to Investment 0 0-3 4-5 School Prenatal Post-School Source: Heckman (2008)

As part of workstream 2, the PHA is implementing a number of evidence-based parenting programmes including Incredible Years and Strengthening Families. Both of these programmes have been modelled by the Social Research Unit at Dartington and found to deliver positive returns on investment. Incredible Years is a 14 week programme aimed at parents or teachers of children aged from birth to 12 years. It aims to reduce behaviour problems and promote problem solving skills, social competence and emotional regulation. Each programme costs £6,555 to deliver and can enrol 12 families, costing approximately £546 per family. Strengthening Families is also a 14 week programme, designed to reduce risk factors for children in families with a history of parental drug and alcohol abuse, and/or families experiencing difficulties. It tries to improve the family environment by teaching parents discipline techniques and to understand the importance of rewards and positive attitudes in their children. Each programme costs £10,300 and can enrol 12 families, costing £858 per family.

The PHA has allocated £150,000 each year to invest in parenting programmes. The plan is to deliver two Incredible Years and two Strengthening Families programmes each year in each of the five trusts. Modelling by the Social Research Unit at Dartington has found that every £1 invested in Incredible Years and Strengthening Families programmes generates £1.37 and £2.33 respectively, in the long term.21 Therefore, each year, investment in these interventions could produce long-term cost savings in the region of £329,793.

Another parenting intervention currently funded by the PHA which has recently received some research attention is the Family Nurse Partnership (FNP) programme. This is a programme of intensive support and home visits from early pregnancy until a child is two years old. It is aimed at vulnerable first-time mothers and their children. (Vulnerable mothers are considered to be first-time mothers with one of the following risk factors: single, low socio-economic status, under the age of 19, less than 12 years of education, or unemployed.) The goal is to promote child development, provide support and teach

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parenting skills to parents. They were first trialled in the United States in Elmira (NY), Memphis (TN), and Denver (CO), and all three evaluations found positive results for prenatal health behaviours, birth outcomes, sensitive child care, child and adolescent functioning, and maternal life course.22,23 A further study conducted in the Netherlands also reported positive outcomes.24,25 However, these results have recently been challenged by the results from a multisite trial of FNP in the UK which was not able to show that FNP was significantly better than ‘usual care’.26

Several reasons have been suggested to explain the lack of difference in outcome between the UK trial groups.27 First, the intervention group in the UK study was not quite as ‘vulnerable’ as in US studies. The UK FNP intervention focused on first-time mothers less than 20 years of age, whereas US studies focused on mothers “living in concentrated disadvantage” with “few psychological resources to cope with adversity”; the Netherlands study focused on “highly vulnerable mothers, irrespective of their age.” Results were further diluted as the comparator group in the UK FNP study received ‘usual care’ which already involves quite intensive support for mothers. In addition, and fundamentally, the UK FNP study measured different primary outcomes to the US studies which FNP does not claim to affect, including birthweight and children’s emergency department encounters. Primary outcomes which previous FNP studies were found to affect were not measured, including cognitive development and serious injury. In light of these differences, FNP continues to be considered to be an effective and cost-effective intervention until further evidence emerges.

In 2010, the Western Health and Social Care Trust piloted the programme and in 2012 the PHA expanded the programme across Northern Ireland with 27 nurses now trained to deliver the programme. Each year the PHA invests approximately £1.6 million in five FNP programmes – one in each trust – and each programme is able to enrol approximately 100 mothers each year for support which lasts for two and half years. The cost of the programme per mother is therefore approximately £3,200/mother. To date 440 mothers in total have been enrolled. Modelling performed by the Social Research Unit at Dartington has found that for every £1 invested in the FNP programme, a cost saving of £1.94 in the longer term can be expected through reduced healthcare, crime, education and child and adolescent mental health service (CAMHS) costs via a reduction in disruptive behaviour and increased earnings of the child through improved educational attainment.21 Therefore, each year the £1.6 million invested in FNPs generates a return of £3.1 million in the long term.

Breastfeeding Breastfeeding is an area where there is still more to do in Northern Ireland. The UK has one of the lowest rates of breastfeeding worldwide (81%) with Northern Ireland having the lowest breastfeeding initiation rates among the UK countries: 64% compared to England 83%, Scotland 74% and Wales 71%.28 In 2010, the prevalence of breastfeeding in Northern Ireland at one week was 47%, 33% at six weeks, and 16% at six months with no statistically significant increase since 2005.28 Yet breastfeeding, as well as providing essential nutrients for baby, has positive health benefits for both mum and baby. Breastfed children have been found to have a lower incidence of otitis media and gastroenteritis, and a lower risk of obesity and asthma. Decreased rates of sudden infant death syndrome, types 1 and 2 diabetes, certain

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cancers and improved cognitive development have also been reported. For mothers, reported benefits include greater weight loss postpartum and a decreased incidence of breast and ovarian cancer.28 Results from local surveys can help explain some of the reasons why mothers in Northern Ireland choose not to breastfeed. A review of antenatal education in Northern Ireland found that although breastfeeding is strongly encouraged, there is a perceived lack of support in the days and weeks after birth to assist mothers.29 In response to the Infant Feeding Survey, mothers said they were discouraged from breastfeeding in public due to three main factors including lack of suitable places (51%), lack of confidence (35%) and concerns about hygiene (35%).30 Approximately one in five mothers (19%) stated that they had concerns about being made to feel uncomfortable and 1% said they had been stopped.

A recent article in the Lancet summarised the evidence on interventions to improve breastfeeding practices.31 Within healthcare systems, many of the interventions included in the Baby Friendly Hospital Initiative (BFHI) including individual counselling or group education, immediate breastfeeding support at delivery and lactation management were all effective at increasing breastfeeding rates. The BFHI works with health services to ensure a high standard of care for pregnant women and strengthen maternity practices to support breastfeeding. BFHI was introduced in Northern Ireland in 1994 and is currently supported by the PHA in all five HSC Trusts. Almost 100% of maternity units have now achieved the UNICEF Baby Friendly Standards. However, this article suggests that for the UK (and Northern Ireland) lower breastfeeding rates may not be due to a lack of intervention but more as a result of a lack of robust policy changes. While code legislation exists, it is poorly enforced, and the UK legislation protecting breastfeeding in public is not widely understood. Challenging the interests of the infant feeding industry has also been met with professional resistance. In spite of the WHO code, professional development opportunities have been supported by the industry.

To quantify the healthcare cost savings that could be achieved through improved breastfeeding rates, the same Lancet article modelled the potential cost savings achieved through the reduced incidence of five common childhood diseases for which the evidence for the protective effects of breastfeeding is strongest (otitis media, diarrhoea, necrotising enterocolitis, pneumonia, and bronchiolitis). If a 10 point increase in exclusive breastfeeding up to six months was achieved across the UK, healthcare costs would reduce by £6.5 million.31 Alternatively, if exclusive breastfeeding up to six months improved from current levels to 45% in the UK, it would reduce treatment costs by at least £25 million.31 These figures do not include the additional healthcare cost savings made through improved maternal health. Investment in breastfeeding brings returns and benefits for baby, mum and society as a whole.

The role for legislation and taxation There are a number of key areas where public health indices are worsening such as obesity, alcohol-related harm, and road traffic accidents where legislation and fiscal intervention could play an important role.

It is estimated that for every £1 spent by the UK government on promoting healthy eating, the food industry spends £100 on advertising processed foods, soft drinks and chain restaurants.32 Of particular

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concern is the growing consumption of sugar sweetened beverages (SSBs) particularly by children, which are associated with being overweight or obese, as well as with type 2 diabetes, cardiovascular disease and dental caries. The average child obtains a tenth of their daily calorie intake from SSBs.33 In response, the UK Chancellor of the Exchequer, George Osborne, has recently announced a sugar tax on the soft drinks industry as part of the 2016 budget which will come into effect in two years’ time. It has been estimated that a 20% duty on SSBs in the UK would reduce the prevalence of obesity (BMI >30) by 1.3% (approximately 180,000 people – 5,300 within Northern Ireland) and generate revenue of £276 million.34 Hopefully with time Northern Ireland will follow suit.

In Northern Ireland, the personal, social and economic costs of alcohol are estimated to be approximately £900 million per year with almost £250 million of these costs borne by the health and social care sector.35 While the majority of the population recognises the harm that alcohol causes, it is also accepted as an integral part of daily life. Alcohol is readily available, advertised widely and has become progressively cheaper over the years. Alcohol in 2013 was nearly 61% more affordable than it was in 1980.36 Implementing a minimum unit price (MUP) of at least 50p per unit of alcohol has been suggested as one way to reduce demand. Modelling performed by the Sheffield Alcohol Research Group (SARG) has found that a MUP for alcohol of 50p in Northern Ireland would result in 63 lives saved and 2,425 fewer hospital admissions per year. This would lead to a cost saving to the health service of £1.8 million in year 1 and £397 million over 20 years.35 In addition, 5,293 criminal offences and 35,000 days off sick could be prevented each year. For a 50p MUP policy, SARG estimated the total societal value of the harm reductions for health, crime and workplace absence in Northern Ireland to be £956 million over 20 years.35

In 2014, there were 6,085 road traffic collisions of which 74 were considered fatal, 577 serious, and 5,434 slight.37 As a result 789 people were killed or seriously injured and of these 158 were pedestrians, 62 cyclists and 70 children (0–15 years). The total value of prevention of road traffic accidents in Northern Ireland in 2014 was estimated at £368.2 million.38 (This figure encompasses all aspects of the valuation of collisions including human costs; direct economic costs of lost economic output; medical costs; costs of damage to vehicles and property; police and administration costs of accident insurance.) Inappropriate speed contributes to 15% of crashes resulting in a serious injury and 24% of collisions which result in a death.39 This equates to approximately 225 serious and 29 fatal accidents in 2014 due to speeding at a cost of £261.8 million. The measures that are most effective in reducing vehicle speeds and thereby reducing road death and injury are area-wide traffic calming schemes and 20 mph zones.

Page 13 Service development/screening | DPH Annual Report 2015 ServiceService development/screening development Abdominal Aortic Aneurysm (AAA) screening The Northern Ireland AAA Screening Programme (NIAAASP) was introduced in 2012. It aims to reduce AAA-related mortality by providing a systematic population-based screening programme for the male population during their 65th year and, on request, for men over 65.

An aneurysm is a widening of an artery due to a weakness in its walls. When this occurs in the main blood vessel from the heart, as it passes through the abdomen, it is called an AAA. These aneurysms are normally asymptomatic, but approximately one third will rupture, with those larger than 5.5cm in diameter carrying the greatest risk.40 AAAs are most common in men aged 65 and older. Other factors known to increase the risk of developing an AAA are smoking, high blood pressure, high blood cholesterol, other vascular diseases and a positive family history of AAA. The prevalence of AAAs is approximately 1.6% in men in Northern Ireland, while research has shown that women are six times less likely to have an AAA than men in all age groups.41 AAA screening for women is therefore currently not offered as it is not considered cost-effective.

Mortality following rupture is high. Around 50% of those who suffer a ruptured aortic aneurysm die in the community before reaching hospital.40 Of those who undergo emergency repair, the mortality rate is between 30 and 70%.40 However, elective repair (either open or endovascular) of an AAA has a much lower post-operative mortality rate, currently 1.2% in Northern Ireland.41 As aneurysms are largely asymptomatic until the point of rupture, screening allows the identification of men with unrecognised AAAs before rupture. Identifying these men and offering elective repair has been found to reduce mortality related to AAA by approximately 50%.40

Screening consists of a single ultrasound scan to visualise the abdominal aorta. Over 98% of men will have a normal result and be discharged from the programme. Men identified with a small or medium sized aneurysm (between 3 and 5.4 cm) are kept under surveillance within the programme and given advice on secondary prevention measures including statin and antiplatelet therapy. Men identified with a larger aneurysm (greater than or equal to 5.5 cm) are referred to the vascular service and considered for intervention.

Outcomes Since the start of the programme, 30,820 men have been screened, equivalent to an uptake rate of approximately 83%, 64 men have been referred for surgery and 418 are under active surveillance.41 In the long term, the programme should lead to a reduction in the incidence of ruptured AAAs, the number of emergency repairs and overall AAA mortality, with an increase in male life expectancy. As the programme has been running for less than four years, these benefits have not yet been fully realised. However, a general downward trend in the absolute number of deaths due to ruptured AAAs in Northern Ireland has been seen (see figure 3), with a more marked decrease since 2012. The reason for the downward trend prior to 2012 is probably due to the on-going decrease in cardiovascular risk factors as discussed earlier. However, more long-term data is required before any definite conclusions can be made.

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Figure 3: The number of deaths due to ruptured AAAs from 2009 until 2014.

90 80 70 60 50 Male 40 Female 30 ruptured AAA ruptured 20 Total

Number of deaths due to 10 0 2009 2010 2011 2012 2013 2014 Year

Source: Data supplied by Northern Ireland Statistics and Research Agency (NISRA).

In addition, the programme has been found to have a number of unplanned benefits. Firstly, the screening appointment has proved an ideal setting to deliver opportunistic health advice to men, particularly to address cardiovascular risk factors such as smoking, physical inactivity and diet. Typically men are less likely to engage with health services and can be a hard group to reach. However, such a high uptake rate of AAA screening has meant this group of 65 year olds can be readily targeted.

The implementation of the Northern Ireland AAA Screening Programme was preceded by local implementation of a national AAA quality improvement programme. In accordance with the UK National Screening Committee and Department of Health, Social Services and Public Safety (DHSSPS) guidance, before a systematic, population-based AAA screening programme could be introduced in Northern Ireland, the vascular service to which men are referred for treatment had to comply with the national standards set by the Vascular Society of Great Britain and Ireland. At the time, BHSCT was the only trust in Northern Ireland which met the required standards with regard to AAA case volume, mortality and a comprehensive endovascular service. Mortality associated with AAA procedures now sits at 1.2%, which is considerably lower than the quality standard of 3.5%.41 , 42

Value for money The total annual recurrent cost of the AAA programme is just under £600,000. While it is too early to assess the monetary ‘return’ of this investment, as the programme has not been running long enough to capture all its benefits, its cost-effectiveness can be argued logically. In the long term, we would expect the number of emergency repairs to decrease, elective repairs to increase and overall AAA mortality to decrease. Compared to elective repairs, emergency repairs are associated with higher mortality, longer hospital stays, and higher use of ICU beds, and are subsequently more costly (emergency repair costs around £20,000, elective repair around £13,000.) While it is expected the increase in elective repairs will be greater than the decrease in emergency repairs, leading to an overall increase in cost,

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modelling studies have shown that the increase in life expectancy, and subsequently quality adjusted life years (QALYs), more than offsets this additional cost. In fact, modelling studies have demonstrated that the programme should be cost-effective after approximately 10 years and very cost-effective after 30 years, with an incremental cost-effectiveness ratio (ICER) of £7,370/QALY – well below the UK cost-effectiveness threshold of £20,000/QALY.43

The Northern Ireland AAA screening programme has led to significant improvements in care for patients identified with a screen-detected AAA and it is hoped that these improvements can be extended to all patients with AAA.

Colorectal Cancer (CRC) screening CRC is the second most common cause of cancer death in Northern Ireland with 1,196 people diagnosed each year and approximately 421 die from it.44 However, if detected at a very early stage there is a 90% chance of successful treatment.44 The Northern Ireland Bowel Cancer Screening Programme was launched in April 2010 with the aim of reducing mortality and morbidity from colorectal cancer through early detection and treatment. Initially men and women aged 60–69 years who were registered with a GP were invited to participate. The age range was subsequently extended to 71 years in April 2012 and to 74 years from April 2014.

Screening involves the use of a home collection kit to collect a sample of bowel motions which are then analysed to detect traces of blood. This is called a guaiac faecal occult blood test (FOBt). The presence of hidden blood in the stools indicates a positive test and those participants are offered a colonoscopy procedure to visualise the bowel as they may be at risk of CRC. Those who have a negative screening result are returned to routine recall in two years and those with an equivocal result are offered a more sensitive test called the Faecal Immunochemical Test (FIT).

On colonoscopy, if the bowel looks normal, the participant is returned to routine recall. However, if polyps are seen, they are excised and/or biopsies taken. Polyps are an abnormal growth of the bowel wall and some, if left, can develop into cancer. Depending on the number and size of the polyps seen, participants are deemed to be at either low risk and returned to routine recall, intermediate risk and offered a repeat colonoscopy in three years, or high risk and offered a repeat colonoscopy in one year.

Outcomes The uptake rate of bowel cancer screening has not been as high as that seen in other screening programmes but continues to improve. There are a number of potential reasons for this, including the fact that the procedure is based on a home test which requires the participant to follow a set of instructions. Some people find that collecting the sample is unpleasant, particularly as it needs to be undertaken over several days. In 2013/14, out of 63,357 participants with a completed test result, 1,522 had a positive result and were offered further investigation giving a positivity rate of 2.4%; 1,330 subsequently had a colonoscopy performed, the outcomes of which are outlined in the table below.45

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Table 1: Outcomes of colonoscopy as a result of the 2013/14 bowel cancer screening programme.

Colonoscopy result Number of participants

Cancer detected 105

High risk 202

Intermediate risk 303

Low risk 143

Normal – no abnormalities detected 575

Surgery performed to remove complex polyps <5

Total 1,330

CRC cancers are staged according to a classification scale called Dukes Staging. Very early stage cancers, where the disease is limited to a polyp, are classified as Dukes A*. Dukes D is advanced disease with other organ involvement. The five year survival rate is 91.5% for Dukes A but just 7.1% for Dukes D, highlighting the importance of early diagnosis.44

Of the screen-detected cancers in 2013/14, 59% of them were considered as early stage, ie Dukes A* or A. None of the screen-detected cancers were classified as Dukes D. The Northern Ireland Cancer Registry has also seen a shift in staging of CRCs detected from late to early stage since the introduction of the screening programme. In 2009, ie before screening was introduced, 14% of 60–70 year olds diagnosed with CRC were early stage (Dukes A) compared with 22% in 2013. In addition, late-stage diagnoses (Duke D) have decreased from 23% in 2009 to 18% in 2013.46 This is very welcome.

Value for money At the end of 2013, there were 7,764 people living with CRC in Northern Ireland. It has been estimated that the average annual HSC cost of a case of CRC is approximately £2,523.47 Therefore, each year Northern Ireland is spending approximately £19.6 million to provide HSC services for those with CRC. The costs of delivering the screening programme in 2013/14 to those aged 60–71 years, including the quality assurance costs, amounted to approximately £2.6 million. In return, just considering the year 2013/14, the programme detected 105 cancers of which 59% (61 cases) were early stage with an over 90% chance of survival at five years. Furthermore, 648 participants had polyps detected and removed which may have developed into cancer sometime in the future.45 These participants will now be entered into a surveillance programme and monitored for further polyps.

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As with AAA screening, bowel cancer screening has not been in existence long enough to demonstrate its cost-effectiveness. However, considering the lifetime treatment costs associated with Dukes A (£12,455) are less than half those of Dukes D (£25,703), detecting cancers at an earlier stage should extend life expectancy and reduce overall treatment costs. 48 In addition, detecting and excising polyps before they become cancerous will avoid the high treatment costs associated with CRC. Furthermore, a recent report for the NHS Bowel Cancer Screening Programme which appraised the different options for CRC screening in England, found screening every two years with FOBt at 60-69 years to be cost saving compared to no screening.49 They also found screening in the long term would reduce the incidence of CRC by 6.5% and CRC mortality by 9.9%.49

Page 18 Health protection | DPH Annual Report 2015 Health protectionHealth protection Health Care Associated Infections (HCAIs) Since the early 2000s, the number of HCAIs identified among patients receiving care in Northern Ireland’s acute hospitals has decreased dramatically. This is the result of a focused and collaborative improvement programme involving healthcare providers across all parts of the health and social care system. The main role of the PHA is in implementing DHSSPS policy on HCAIs by providing support to trusts, primary care and the independent care sector through robust regional HCAI surveillance programmes and by providing expert knowledge and advice on HCAI and antimicrobial resistance and stewardship (AMRS).

The dramatic decrease in both Clostridium difficile infections (CDI) and Methicillin-Resistant Staphylococcus aureus (MRSA) bloodstream infections over the last decade among patients identified in the hospital setting has been the result of a combination of interventions. First the DHSSPS published its Antimicrobial Resistance Action Plan (AMRAP) 2002–2005.50 Following this, in 2006 the DHSSPS published “Changing the Culture” which was the first regional HCAI improvement and reduction strategy for Northern Ireland.51 This was subsequently updated and reissued in 2010 at a time of significant health service restructuring in Northern Ireland. 52 Learning also arose as a result of a number of serious outbreaks across Northern Ireland including a large CDI ribotype 027 outbreak within the Northern Health and Social Care Trust in 2008 and Pseudomonas outbreaks in a number of neonatal units in 2011/12.

Other key developments included the establishment of a performance management and multi strand HCAI improvement programme in 2008, which included the introduction of formal performance targets for CDI and MRSA. In 2010, independent inspections of hospital and healthcare environments by the Regulation and Quality Improvement Authority (RQIA) began and an environmental cleanliness taskforce was established by the DHSSPS. Complementing all of the above, there has been ongoing work addressing antimicrobial prescribing and stewardship practices, leading to the publication of guidelines for best practice in prescribing, the establishment of multi-disciplinary antimicrobial stewardship teams and the introduction of antimicrobial pharmacists in all trusts.

The incidence of Surgical Site Infections (SSIs), particularly following orthopaedic surgery, has also significantly decreased year on year since 2003. A number of factors have contributed including increased awareness through feedback of orthopaedic SSI rates to trusts. This is thought to have influenced improved adherence to established surgical principles and practices. In 2008, NICE developed guidance on surgical site infections and in 2009, the DHSSPS recommended that all trusts make use of the WHO surgical checklist. 53,54 Furthermore in 2009, individual trusts in Northern Ireland implemented SSI care bundles, ie evidence-based care processes shown to reduce the risk of infection if implemented consistently.

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Outcomes Figure 4: Clostridium difficile infection rate for patients in the hospital setting, aged 65 years and older, from 2006–2015 (with 95% CIs).55

1.20 CDI 1.00

0.80

0.60 days 0.40

0.20 Rate per 1,000 occupied bed 0.00 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Year

Figure 5: MRSA infection rate for patients in the hospital setting, all ages, from 2006–2015 (with 95% CIs).55

0.20 0.18 MRSA 0.16 0.14 0.12 0.10 0.08

(95% CI) 0.06 0.04 0.02 SSI rate per 100 procedures 0.00 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Year

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Figure 6: Surgical site infection rate, all ages, following orthopaedic procedures from 2006–2014 (with 95% CIs).55

2 1.8 1.6 1.4 1.2 1 0.8

(95% CI) 0.6 0.4 0.2 SSI rate per 100 procedures 0 2006 2007 2008 2009 2010 2011 2012 2013 2014 Year

Value for money Over the period 2006 to 2014, there has been a year-on-year decrease in infections: • CDI – 12% year-on-year decrease (1,073 cases from 1,026,937 in-patient days in 2006; 293 cases from 861,064 in-patient days in 2014).55 • MRSA – 14% year-on-year decrease (182 cases from 1,359,898 in-patient days in 2006; 57 cases from 1,535,861 in-patient days in 2014).55 • Orthopaedic SSIs – 5% year-on-year decrease of deep and organ/space SSIs (90 infections from 7,941 procedures in 2006; 36 infections SSIs from 8,283 procedures in 2014).55

If infection rates had remained constant between 2006 and 2014, there would have been an additional 3,263 CDI, 719 MRSA and 537 SSIs (142 superficial incisional and 395 deep/organ space).

Based on an estimated hospital cost of £4,900 per single case of CDI, £5,430 per single case of MRSA and £35,600 per deep or organ/space SSI, the total cost saving through cases avoided equals approximately £34 million over eight years – CDI £16 million, MRSA £4 million and SSIs £14 million. 56,57

Rotavirus vaccine Prior to the introduction of the rotavirus vaccine, rotavirus infection was the main cause of gastroenteritis in children under five in the UK. Overall, 45% of hospital admissions, 25% of GP consultations and 20% of emergency department (ED) attendances due to acute gastroenteritis in those under five were thought to be attributable to rotavirus.58 It was therefore a major cause of childhood morbidity and a significant drain on scarce healthcare resources. As a result, a number of vaccines were developed and in July 2013, Northern Ireland in line with the rest of the UK, introduced Rotarix into the childhood immunisation programme. The vaccine is given in two doses at two and three months of age and is known to protect against 88% of the rotavirus strains in circulation in the UK with an efficacy of 91.8% against rotavirus gastroenteritis requiring medical attention in the first year of life.59

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Outcomes A team from within the PHA has been investigating the impact of the Rotarix vaccine in Northern Ireland to date and hopes to publish its findings during 2016.60 Below follows a short synopsis of the main findings so far.

To assess the impact of the vaccine programme on overall disease burden, weekly reports of laboratory confirmed rotavirus infection were extracted for children under five years for an eight year time period from 2007/08 to 2014/15. In the graph below, the number of detections per week can be seen for each year. In the six year pre-vaccine period, 2007/08 to 2012/13, on average there were 546 laboratory notifications per year compared to 260 per year in the two-year post-vaccine period, 2013/14 to 2014/15. This amounted to a 54% reduction in the cumulative incidence proportion per 100,000 population.

Figure 7: Cumulative rotavirus laboratory detections in Northern Ireland by season/week60

700.0

600.0 2007/08 2008/09 500.0 2009/10 2010/11 2011/12 400.0 2012/13 2013/14 300.0 2014/15

200.0 Number of laboratory detec>ons laboratory of Number

100.0

0.0 29 31 33 35 37 39 41 43 45 47 49 51 1 3 5 7 9 11 13 15 17 19 21 23 25 27 Week The Rotavirus vaccine has also had a significant impact on healthcare utilisation. TheUsing rotavirus the Patient vaccine Administration has also had System a significant (PAS) which impact records on allhealthcare inpatient utilisation. Using the Patient Administrationadmissions, admissions System (PAS) in children which under records five years all inpatient for rotavirus admissions, enteritis admissions(A08.0) in children under fiveand yearsacute forunspe rotaviruscified viral enteritis intestinal (A08.0) infection and (A08.4) acute wereunspecified extracted viral over intestinal five years infection (A08.4) from 2010/11 to 2014/15. Comparing the three years pre-vaccine (2010/11–2012/13) were extracted over five years from 2010/11 to 2014/15. Comparing the three years pre-vaccine to the two years post-vaccine (2013/14–2014/15), the admission rate decreased by (2010/11–2012/13)58%. to the two years post-vaccine (2013/14–2014/15), the admission rate decreased by 58%. Similar data on ED attendances for rotavirus or gastroenteritis are currently not available as the equivalent coding system does not exist, and population based data Similaron primary data care on ED utilisation attendances is also difficultfor rotavirus to obtain or gastroenteritisdue to a lack of areintegration currently of not available as the equivalent codingprimary system care databas does notes. However,exist, and a population UK study f oundbased the data annual on primaryincidence care of ED utilisation and is also difficult to obtainGP attendances due to a lack due of to integrationrotavirus in theof primary absence care of a databases.vaccine was However, 9.3 and 28 a- 44UK per study found the annual 1,000 children under five years of age, respectively.58 Applying these rates to the Pagetotal 22 number of children under five years in Northern Ireland would mean during the three years pre-vaccine (2010/11–2012/13) there were on average 1,169 ED and 3,518–5,529 GP attendances each year due to rotavirus. Assuming these rates decreased by 58% in line with the decrease seen in hospitalisation rates, would mean in the two years post-vaccine (2013/14–2014/15) there were on average 493 ED and 1,485–2,334 GP attendances; a reduction of 676 and up to 3,195 visits respectively.

In Northern Ireland, gastroenteritis is a notifiable disease in children under two. By extracting the number of notifications made by primary care during the pre and post vaccine periods, it was found that the cumulative incidence proportion reduced by 53%. While in terms of absolute numbers, GP notifications in children under two is Health protection | DPH Annual Report 2014

incidence of ED and GP attendances due to rotavirus in the absence of a vaccine was 9.3 and 28-44 per 1,000 children under five years of age, respectively.58 Applying these rates to the total number of children under five years in Northern Ireland would mean during the three years pre-vaccine (2010/11–2012/13) there were on average 1,169 ED and 3,518–5,529 GP attendances each year due to rotavirus. Assuming these rates decreased by 58% in line with the decrease seen in hospitalisation rates, would mean in the two years post-vaccine (2013/14–2014/15) there were on average 493 ED and 1,485–2,334 GP attendances; a reduction of 676 and up to 3,195 visits respectively.

In Northern Ireland, gastroenteritis is a notifiable disease in children under two. By extracting the number of notifications made by primary care during the pre and post vaccine periods, it was found that the cumulative incidence proportion reduced by 53%. While in terms of absolute numbers, GP notifications in children under two is likely to grossly underestimate primary care utilisation, this downward trend provides supportive evidence for the reduction in GP attendances seen above.

Cost savings Assuming the average hospital admission, ED and GP consultation rates prior to vaccine had remained constant until the year 2014/15, the additional number of hospitalisations, ED and GP consultations due to rotavirus would have been approximately 1,000, 1,362 and 4,102–6,460 respectively, had no vaccine been introduced. Based on an average cost of a rotavirus hospitalisation of £727, £160 for an ED attendance, and £45 for a GP consultation, this represents a cost avoided of £1.1–1.2 million over two years.61,62 The vaccine should offer immunity up to five years of age and as the vaccine has only been introduced for the past two years, the full impact of the vaccine will take a further three years to be realised.

In addition, just considering health and care costs avoided is likely to be a considerable underestimation of the true burden of rotavirus disease as children generally present with non-specific symptoms of acute gastroenteritis, with only a minority seeking medical attention, and laboratory confirmation is rarely sought.63,64 In fact, it is estimated that for every laboratory confirmed case of rotavirus there are another 43 cases in the community.65 Also, these costs do not include the impact of the vaccine on wider societal costs. For instance, it has been found that in 52% of families where a child has acute gastroenteritis due to rotavirus, subsequently one other family member develops acute gastroenteritis and for working parents, 69% are absent for a mean of 2.9 days to care for their children.66

Overall, the vaccination programme has already resulted in considerable savings to the health service directly, and is likely to have also brought wider societal benefits. As the full benefits are seen over the next two to three years, these savings are likely to increase further.

HIV infection HIV infection is an area where the PHA is currently bolstering its prevention efforts for a number of reasons. While the prevalence of HIV infection in Northern Ireland remains lower than in the UK, the

Page 23 Health protection | DPH Annual Report 2015

percentage increase in annual new diagnoses in Northern Ireland between 2000 and 2014 is highest of the UK countries. From 2004 to 2014, Northern Ireland has seen a 47% increase in the number of new cases.67 In 2014, 94 new cases of HIV were diagnosed in Northern Ireland, 49% of which occurred through men who have sex with men (MSM) and 41% occurred through heterosexual transmission.67 Cumulative data from 2000–2014 show that for cases acquired through MSM exposure, the majority were infected within the UK (82%, 378/460).67 By contrast, for cases acquired through heterosexual exposure, and where probable location of exposure was known, the majority were infected outside the UK (71%, 284/400).67 Considering the average lifetime cost of treating a HIV infected man aged 30 years, assuming a life expectancy of 72 years, is estimated at £360,800, this increase in cases will result in significant additional healthcare costs.68

According to Public Health England estimates, at any one time, approximately 20% of people living with HIV infection are unaware of their infection and therefore the risk of passing on the infection is greater.69 Furthermore, in Northern Ireland, 51% of newly diagnosed individuals are diagnosed at a late stage when their viral load is higher and spread of infection is more likely.67 Early diagnosis and treatment is associated with a normal life expectancy; individuals are also less likely to pass on their infection due to treatment and behaviour change.

Therefore, to diagnose HIV early, prevent onward transmission and curb increasing healthcare costs, the PHA have taken a number of steps, the impact of which will take time to be realised. In 2015, the PHA launched a sexual health campaign “Choose to protect yourself – always use a condom” to encourage the use of condoms which should decrease the spread of all sexually transmitted diseases, including HIV. The expansion of HIV testing is now accepted as critical to reducing late HIV diagnoses and the number of people with undiagnosed infection. In 2008, UK National Guidelines for HIV testing were released and subsequently endorsed by the Chief Medical Officer for Northern Ireland.70 The PHA promotes HIV testing in healthcare settings (GP practices, GUM hospital clinics and emergency departments) and funds programmes that test outside the traditional GUM setting such as the voluntary sector including Rainbow and Positive Life, outreach clinics in high risk venues, and in the Northern Ireland New Entrant Service. As a result, there has been a greater than ten-fold increase in testing between 2000 and 2014.

In addition, evidence is mounting around the benefits of HIV prevention strategies such as Treatment as Prevention (TasP) and HIV Pre Exposure Prophylaxis (PrEP) where antivirals are given to those without HIV infection but at risk of acquiring it. England is currently considering these at policy level along with the commissioning implications and Northern Ireland may follow suit.

Page 24 Summary table | DPH Annual Report 2015 Summary table Summary table Health Main outcomes Time to accrue Cost Return on improvement benefit savings investment

Decrease in 1,900 deaths avoided 20 years £3 billion CVD mortality

Stop Smoking Since 2001/02, 200,000 1 year 1% decrease in NI 2.5 times in Services people supported to stop smoking = annual cost healthcare costs, smoking with over 50% still saving of £7.5 million to 6.8 times to NI having quit by 4 weeks. healthcare and £20.5 economy. million to the NI economy.

GP Exercise 2012/13–786 users 5 years £1:£7 return referral scheme significantly improved their physical and mental health.

Connswater 100,000 residents benefit 40 years 2–6 times return Community from a better living Greenway environment and support for healthier lifestyles.

£ for lb In 2015, 1,585 participated. 12 weeks £6.31 per person challenge Average weight loss or £2.51 per kg 2.5kg per person. of weight lost.

Early Years Interventions:

1. Incredible Anticipated benefits include Lifetime Each year PHA invests 1. £1:£1.37 Years reduced healthcare, crime, £150,000 in Incredible education and CAMHS costs Years and Strengthening 2. Strengthening via a reduction in disruptive Families, which 2. £1:£2.33 Families behaviour and increased generates a cost saving earnings of the child through of £330,000 in the 3. Family Nurse improved educational attainment. long term. PHA also 3. £1:£1.94 Partnership invests £1.6 million in Family Nurse Partnerships, which generates a cost saving of £3.1 million in the long term.

Page 25 Summary table | DPH Annual Report 2015

Breastfeeding* Anticipated benefits include: 1 year If 10 point increase in baby – decreased incidence of UK rates of exclusive many childhood diseases, breastfeeding up to 6 mum – decreased incidence of months, £6.5 million in breast and ovarian cancer. UK healthcare cost savings per year.

20% tax on Expected to reduce the 1 year £276 million generated SSBs* prevalence of obesity in UK by in revenue across UK. 1.3% (approximately 180,000 people – 5,300 within NI)

MUP for 63 lives saved and 2,425 fewer 1 – 20 years £1.8 million in NI alcohol of 50p hospital admissions per year. healthcare costs in year 5,293 criminal offences and 1 and £397 million over 35,000 days off sick prevented 20 years or £956 million each year. over 20 years if include health, crime and workplace absence costs avoided.

20mph speed Potential to prevent 29 fatal and 1 year £261.8 million per year limits +/- traffic 225 serious accidents per year if 39% of fatal/serious calming accidents prevented measures through reduced speeding. (This figure encompasses all aspects of the valuation of collisions.)

Screening Main outcomes Time to accrue Cost Return on benefit savings investment

AAA screening To date, 30,820 men screened – 10 years until Programme 64 referred for surgery and 418 programme becomes should pay for under active surveillance. cost saving itself after 10 years. (ICER is Full impact of programme still £7,370/QALY to be seen. after 30 years.)

*Cost savings estimated for the UK. All other monetary estimates are for NI.

Page 26 Summary table | DPH Annual Report 2015

CRC 2013/14 – 105 cancers detected NI spends approx. £19.6 screening (59% at an early stage), 648 million/ year treating CRC participants had polyps detected patients. This could be avoided and removed. through early detection. Early stage CR costs less than half Full impact of programme still as much to treat as late, with to be seen. > 90% survival at 5 years. UK modelling studies have found the programme to be cost saving.

Health Main outcomes Time to accrue Cost Return on protection benefit savings investment

Healthcare CDI – 12% year-on-year decrease 8 years £34 million in terms of Acquired (1,073 CDI cases from direct NI healthcare Infections in-patient days in 2006; 293 CDI costs. cases from 861,064 in-patient days in 2014)

MRSA – 14% year-on-year decrease decrease (182 cases from 1,359,898 in-patient days in 2006; 57 cases from 1,535,861in-patient days in 2014).

Orthopaedic SSIs – 5% year-on-year decrease of deep and organ/space SSIs (90 infections from 7,941 procedures in 2006; 36 infections SSIs from 8,283 procedures in 2014).

Rotavirus Comparing the pre and post vaccine 2 years £1.1–1.2 million in terms of Vaccine period, laboratory notifications of direct NI healthcare costs. rotavirus in the under 5s decreased- cumulative incidence proportion per 100,000 population reduced by 54%.

Hospital admissions in children under 5 years with rotavirus decreased by 58%.

HIV - 1 year Potential cost saving of prevention approximately £360,800 in terms of treatment costs per case of HIV avoided.

Page 27 Concluding remarks | DPH Annual Report 2015 ConcludingConcluding remarks remarks The above discussion has highlighted a diverse range of evidence-based interventions and programmes currently supported by the PHA. Many of these interventions have already resulted in major cost savings for the health sector with many delivering wider societal cost savings too. Others like the population screening programmes are still in their infancy and will take time for their full ‘return’ to be realised. It is clear, however, that public health interventions not only improve population health but represent good economic investment. It is important to emphasise that the success of many of these programmes has been the result of collaborative working with a wide range of organisations, including all health and social care trusts, primary care providers, HSCB, other public sector bodies, academic institutions, and a wide range of voluntary and community organisations.

There is now growing recognition that improving health is too important to be left for the sole responsibility of the health sector. Employers and organisations external to health all have a social responsibility to do what they can to improve the health of our population. This has led to a drive for cross-governmental funding of projects. Examples of these are the Early Intervention Transformation Programme (£25 million investment) and the Connswater Community Greenway project (£35 million investment), described above. For many health improvement programmes to make significant change, programmes need to be delivered on a large scale and over time. Cross-governmental funding is essential to realising these benefits.

Considering the various cost savings or returns on investment estimates for the programmes above, it is clear that the greatest value for money can be achieved from implementation of health improvement interventions. This is consistent with estimates from other public health bodies such as the World Health Organization (WHO), the King’s Fund and indeed the UK Faculty of Public Health. These bodies encourage public health efforts to focus on health improvement and the social determinants of health. However, while these projects have the potential to deliver major economic returns with wider benefits beyond health, they usually require large upfront investments and their success is largely dependent on their delivery. In addition, for them to be considered effective and/or cost-effective, usually requires sustained behaviour change. While challenging, progress has been made, particularly in smoking reduction and stabilisation of the prevalence of obesity.

By contrast, other public health interventions such as population screening and vaccination programmes deliver more modest economic returns but benefits can be estimated more easily. While they do require high uptake rates, they do not require sustained behaviour change to be effective. However, modelling studies have found that even with an uptake rate of 50%, screening still significantly decreases bowel cancer morbidity and mortality and is cost saving. Meanwhile, vaccine coverage rates in Northern Ireland are at an all-time high with over 97% of children completing the primary vaccination programme by 12 months of age. The reduction in HCAIs is yet another example of a very clear-cut successful healthcare intervention where substantial cost savings have been made.

Therefore, while health improvement interventions offer the greatest potential for large economic returns, in terms of health and wider societal benefits, they are influenced by many factors and are less certain.

Page 28 Concluding remarks | DPH Annual Report 2015

Screening and vaccination programmes on the other hand, offer more modest returns, are focused on health gains with less societal benefits but are less affected by the same uncertainty. Nevertheless, both types of interventions are essential if the greatest potential health gain for the Northern Ireland population is to be realised.

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43. Laustsen J, Lindholt JS. Cost effectiveness of abdominal aortic aneurysm screening and rescreening in men in a modern context : evaluation of a hypothetical cohort using a decision. BMJ. 2012;4276(July):1–13. 44. Northern Ireland Cancer Registry. Colorectal cancer fact sheet. Belfast: NICR, 2013. Available from: http://www.qub.ac.uk/research-centres/nicr/FileStore/PDF/FactSheets/Filetoupload,531395,en. pdf. Accessed 16 March 2016. 45. Public Health Agency, Quality Assurance Reference Centre. Figures from the Northern Ireland Bowel Cancer Screening Programme 2013/14. Belfast: PHA. (Unpublished) 46. Northern Ireland Cancer Registry. Available from: http://www.qub.ac.uk/research-centres/nicr/. Accessed 16 March 2016. 47. Luengo-Fernandez R, Leal J, Gray A, Sullivan R. Economic burden of cancer across the European Union: a population-based cost analysis. Lancet Oncol; 2013 Nov;14(12):1165–74. 48. Pilgrim H, Tappenden P, Chilcott J, Bending M, Trueman P, Shorthouse A, et al. The costs and benefits of bowel cancer service developments using discrete event simulation. J Oper Res Soc. 2009;60:1305–15. 49. Whyte S, Stevens J, Chilcott J, Cooper K, Essat M, Wong R, et al. Re-appraisal of the options for colorectal cancer screening Report for the NHS Bowel Cancer Screening Programme. Sheffield: University of Sheffield School of Health and Related Research, 2011. Available from: legacy. screening.nhs.uk/policydb_download.php?doc=130. Accessed 16 March 2016. 50. Department of Health, Social Services and Public Safety. Antimicrobial Resistance Action Plan 2002-2005. Belfast: DHSSPS, 2005. 51. Department of Health, Social Services and Public Safety. Changing the Culture: an Action Plan for the Prevention and Control of Health Care Associated Infections in Northern Ireland 2006-2009. Belfast: DHSSPS, 2006. 52. Department of Health, Social Services and Public Safety. Changing the culture 2010. Belfast: DHSSPS, 2010. Available from: https://www.dhsspsni.gov.uk/sites/default/files/publications/ dhssps/changing-the-culture.pdf. Accessed 16 March 2016. 53. National Institute for Health and Care Excellence. Surgical site infections - prevention and treatment: NICE guideline 74. London: NICE, 2008. Available from: https://www.nice.org.uk/ guidance/cg74/resources/surgical-site-infections-prevention-and-treatment-975628422853. Accessed 16 March 2016. 54. World Health Organization. WHO Surgical Safety Checklist. WHO, 2009. Available from: http:// www.who.int/patientsafety/safesurgery/checklist/en/. Accessed 16 March 2016. 55. Public Health Agency, Surveillance Team. Health Care Associated Infections Surveillance Data. Belfast: PHA. (Unpublished) 56. NHS Innovations South East Annual Report 2010-2011. Didcot: NHS Innovations South East, 2011. Available from: http://www.innovationssoutheast.nhs.uk/files/9013/9228/2054/NISE_ Annual_Report_2010_2011.pdf. Accessed 16 March 2016. 57. Peel TN, Dowsey MM, Buising KL, Liew D, Choong PFM. Cost analysis of debridement and retention for management of prosthetic joint infection. Clin Microbiol Infect. 2013;19(2):181–6.

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Page 34 List of figures and tables | DPH Annual Report 2015 ListList of figures of and tablesfigures and ta- List of figures Page

Figure 1: Total cardiovascular deaths prevented or postponed, from 1987–2007, by age and sex ...... 6

Figure 2: Graph to show the rate of return to investment in human capital by age of child ...... 10

Figure 3: The number of deaths due to ruptured AAAs from 2009 until 2014 ...... 15

Figure 4: Clostridium difficile infection rate for patients in the hospital setting, aged 65 years and older, from 2006–2015 ...... 20

Figure 5: MRSA infection rate for patients in the hospital setting, all ages, from 2006–2015 ...... 20

Figure 6: Surgical site infection rate, all ages, following orthopaedic procedures from 2006–2014 ...... 21

Figure 7: Cumulative rotavirus laboratory detections in Northern Ireland by seasons/week ...... 22

List of tables

Table 1: Outcomes of colonoscopy as a result of the 2013/14 bowel cancer screening programme ..... 17

Page 35 Improving health and reducingList of inequalities core tables || DPHDPH AnnualAnnual ReportReport 20142015 List of core tablesList of core tables These tables are available to download as a PDF from the PHA website at www.publichealth.hscni.net Table 1a: Estimated home population by age/gender, Northern Ireland 2014 ...... 2 Table 1b: Estimated home population by age band, Local Commissioning Groups (LCGs) 2014 ...... 3 Table 1c: Estimated home population by age band, 2014 Local Government Districts (LGDs) 2014 ...... 4 Table 2a: Population projections, 2021 and 2026 and 2014 mid year estimates of population (thousands), Northern Ireland ...... 7 Table 2b: Population projections, 2021 and 2026 and 2014 mid year estimates of population, LCGs ...... 8 Table 2c: Population projections, 2021 and 2026 and 2014 mid year estimates of population, 2014 LGDs ...... 9 Table 3a: Live births/stillbirths by maternal residents, Northern Ireland 2005–2014 ...... 10 Table 3b: Live births/stillbirths by maternal residents, LCGs 2014 ...... 11 Table 3c: Live births/stillbirths by maternal residents, 2014 LGDs 2014 ...... 11 Table 4a: Total births by maternal residents, LCGs 2005–2014 ...... 12 Table 4b: Total births by maternal residents, 2014 LGDs 2008–2014 ...... 12 Table 5a: Age specific/total period fertility rates, Northern Ireland 2005–2014 ...... 13 Table 5b: Age specific/total period fertility rates, LCGs 2005–2014 ...... 13 Table 6a: Notified live births by maternal residence by birth weight 2005–2014...... 15 Table 6b: Notified still births by maternal residence by birth weight 2005–2014 ...... 17 Table 7a: Infant/perinatal death rates, Northern Ireland 2005–2014 ...... 19 Table 7b: Infant/perinatal death rates, LCGs 2005–2014 ...... 19 Table 8: Standardised mortality ratios, age 1-14 years, LCGs 2010– 2014 ...... 21 Table 9a: Directly standardised death rates, selected major causes of death age 15–74 years, Northern Ireland 2005–2014 ...... 22 Table 9b: Age standardised death rates (standardised to EU populations), selected major causes of death age 15–74 years, Northern Ireland 2005–2014 ...... 23 Table 9c: Directly standardised death rates, selected major causes of death age 15–74 years, LCGs 2005–2014 ...... 24 Table 10a: Mortality by cause, Northern Ireland 2014 ...... 29 Table 10b: Mortality by cause, LCGs 2014 ...... 30 Table 10c: Potential years of life lost (PYLL), selected causes of death age 1–74 years, Northern Ireland 2014 ...... 32 Table 10d: Potential years of life lost (PYLL), selected causes of death age 1–74 years, LCGs, 2014 ...... 33 Table 11a: Life expectancy at birth, age 1 and age 65 years, Northern Ireland 1900–2013 ...... 34 Table 11b: Life expectancy at birth, LCGs 2001–03 to 2011–13 ...... 35 Table 12: Infectious disease notifications, Northern Ireland 2005–2014...... 36 Table 13a: Percentage uptake rates immunisation, Northern Ireland 2007–2014 ...... 37 Table 13b: Percentage uptake rates immunisation, LCGs and Northern Ireland 2014 ...... 37 Table 14a: Number/birth prevalence per 1,000 total registered births, selected congenital abnormalities, Northern Ireland 2005–2014 ...... 38 Table 14b: Number/rate Down’s Syndrome births, maternal age and LCGs 2010–2014 ...... 39 Table 15a: Cervical screening coverage, Health and Social Care Trusts (HSCTs) 2014–15 ...... 41 Table 15b: Breast screening uptake rates (three year screening cycle), Health and Social Care Trusts (HSCTs) 2012–13 to 2014–15 ...... 41 Table 15c: Abdominal Aortic Aneurysm screening uptake rates, Health and Social Care Trusts (HSCTs), 2014–15 ...... 42 Table 15d: Bowel screening uptake rates, Health and Social Care Trusts (HSCTs), 2014–15 ...... 42 Table 16: Self-harm – number of presentations and persons presenting to Emergency Departments, Trust of residence, 2013–14 ...... 43

Further information i Created by: Health Intelligence Unit, Ms Adele Graham, Senior Health Intelligence Manager Public Health Agency [email protected]

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