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Executive Board Meeting Saturday, September 24, 2016 Camp Garrison at Musser Scout Reservation, Pennsburg, PA 7:30Am Breakfast | 8:00Am Meeting

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Executive Board Meeting Saturday, September 24, 2016 Camp Garrison at Musser Scout Reservation, Pennsburg, PA 7:30Am Breakfast | 8:00Am Meeting Cradle of Liberty Council Boy Scouts of America Executive Board Meeting Saturday, September 24, 2016 Camp Garrison at Musser Scout Reservation, Pennsburg, PA 7:30am Breakfast | 8:00am Meeting - Agenda - I. Welcome Jim Papada Council President II. Approval of Minutes Jim Papada III. Approval of New Board Member – Ed Tryon Jim Papada IV. Audit Report Bob Lux Council Treasurer V. Treasurer’s Report Bob Lux Council Treasurer VI. Commissioner’s Report Chuck Bolger Council Commissioner VII. Community Engagement Peter Walts Board Member VIII. Development Report Mark Hassenplug Development Committee Member IX. District Operations Report Torpey White District Operations Chair X. Governance Report Sandy Girifalco Governance Chair XI. Membership Report Mark Chilutti Membership Chair XII. Program Report Patrick Brala Program Chair XIII. Strategic Plan Report Dan Templar Scout Executive XIV. Training Topic: Exploring Program Aaron Yancey Exploring Executive XV. Scout Executive’s Remarks Dan Templar XVI. Closing Comments Jim Papada - Adjourn - ~ Tour of Musser Scout Reservation 100th Anniversary Celebration to Follow ~ Next Meeting: Wednesday, October 19, 2016 7:45am Breakfast | 8:00am Meeting Courtyard Philadelphia City Avenue (formerly Crowne Plaza) 4100 Presidential Blvd., Philadelphia, PA 19131 Cradle of Liberty Council Boy Scouts of America Executive Committee Meeting May 11, 2016 Firestone Scouting Resource Center, Wayne, PA 7:30am Committee Members Present: Chuck Bolger, Al Boris, Patrick Brala, Mark Chilutti, Sandy Girifalco, Bob Lux, Jim Papada, Dave Smeltzer, Sean Stacy, Torpey White. Strategic Plan Steering Committee Members Present: Steve Elliott, Joe Fanelli, Keith Hunt, David Lipson, Walt Livingston, Stephanie Marcinkowski, Sherry Sutton. Staff Members Present: Veronica Coyle, Anca Neuman, Michael Oehmke, Greg Osborn, Mark Saxon, Dan Templar, Chris Tomlin. The meeting was called to order at 7:33am by Jim Papada, Council President. Action Items: A resolution to approve the strategic plan for adoption by the Executive Board was approved on a motion by Bob Lux, seconded by Sandy Girifalco, and carried unanimously. Commissioner’s Report Chuck Bolger, Council Commissioner, delivered the Commissioner’s Report. The council is “solidly” Silver in Journey to Excellence for March. Strong performances in Fundraising and Membership will be critical to achieving gold. The council has begun holding quarterly “Key 3” meetings for the executives, chairs, and commissioners of each district. District Operations Report: Torpey White, District Operations Chair, delivered the District Operations Report. There is currently one vacancy in the district chair position (Lafayette). Conestoga District has reached 100% of its FOS (Friends of Scouting) goal. Treasurer’s Report Bob Lux, Council Treasurer, delivered the Treasurer’s Report For the first quarter ending March 31, 2016, the council reported a deficit of $(56,429) against a budgeted deficit of $(182,337) for a favorable variance to the budget of $125,908. Revenues are even, with losses in campaigns like FOS being offset by strong special event performances. The council also reported expense savings in occupancy due to the mild winter, and compensation. Financial Opportunities and Risks: o Opportunities: Cradle of Liberty Council Boy Scouts of America . The fund 1 balance sheet has $516K in net assets. There is also $450K of the $750K from the Psalm 103 Foundation parked in temporarily restricted net assets. Whatever is not spent by 12/31/16 will come into operations. o Risks: . FLSA (Fair Labor Standards Act) substantially increases compensation limits for those eligible for overtime. If this passes, it wouldn’t impact the council until the 4th quarter, but it could be a $200K impact in 2017. Development Report Al Boris, Development Chair, delivered the Development Report. Spring events are full-steam ahead, with the Ashburn and Aqua Golf Outings, the Eagle Dinner, and the Gala. The Eagle Dinner on June 1 is in need of mentors. Governance Report Dan Templar presented the Governance Report on behalf of Sandy Girifalco, Governance Chair. The Governance Committee is currently looking at changes to the local council bylaws proposed by the national office. Some changes are good, others are viewed as a perceived attempt by the National Office to get more control over the actions of Scout Executives and local councils. The D&O insurance policy is being reviewed. The current policy is for $1M of coverage, but the council can be an additional $5M of excess coverage. Membership Report Mark Chilutti, Membership Chair, delivered the Membership Report. The spring recruitment campaign is baseball themed: “World Series of Scouting.” Membership goals for June 30th are realistic and several districts are in positions to be successful. $3,250 in membership grants were awarded to units with recruitment efforts. Program Report Patrick Brala, Program Chair, delivered the Program Report. Camping attendance figures are behind this year. The council is short 500 Scouts at Resica Falls, 300 Scouts at Camp Hart, and 200 Scouts at Day Camp. The end result of this could be a $150K net shortfall to camping after making hiring/staffing and service adjustments. Out-of-council camping numbers are about the same; it is the in-council troops who aren’t coming. The committee has done an analysis on why attendance is down: Cradle of Liberty Council Boy Scouts of America o “Off-year” for troops who go to Resica on a cycle (2 years on; 1 year off, etc.). o Program Directors started January 1, which was too late to have an impact on units who make their summer camp decisions in September. o Marketing directly to units needs to improve. Resica is a “destination” camp and we should be recruiting units all over the east coast. Cub Scout camping is a large focus of the strategic plan. Strategic Plan Jim Papada, Council President, led a review and discussion of the proposed strategic plan. Points of discussion included incorporating initiatives into the budget, marketing (both externally and internally) and how to best serve the city. The Strategic Plan will be a standing item on the board meeting agenda. The meeting adjourned at 9:00am. Respectfully submitted, Daniel A. Templar Scout Executive Approved:____________________________________________ James M. Papada III, Council President Cradle of Liberty Council Boy Scouts of America Executive Committee Meeting Wednesday, September 7, 2016 Conference Call 4:00pm Committee Members Present: Chuck Bolger, Al Boris, Patrick Brala, Mark Chilutti, Sandy Girifalco, Bob Lux, Jim Papada, Dave Smeltzer, Sean Stacy. Staff Members Present: Veronica Coyle, Anca Neuman, Michael Oehmke, Greg Osborn, Mark Saxon, Dan Templar, Chris Tomlin. The meeting was called to order at 4:30pm by Jim Papada, Council President. Action Items: The creation of new staff positions in accordance with the development expansion plan was approved on a motion by Bob Lux, seconded by Chuck Bolger, and approved unanimously. Development Expansion Plan Jim Papada, Council President, and Dan Templar, Scout Executive presented. Financial trends projected out over five years indicate that the council will have a deficit position in the near future if it maintains the current funding model. o Strong years in special events and camping are beginning to plateau. o Friends of Scouting (FOS) and product sales are on downward trend and are unlikely to turn around. o Recent surpluses are the result of expense savings (usually compensation), with revenue only growing by 1%. The Development Committee, under the leadership of Al Boris and Mark Saxon, developed on expansion plan that addresses current and future opportunities. o Phase 1 of the expansion plan consists of a research assistant, a foundations director, and a major gift officer who focuses on alumni relations. o Management has developed an incremental budget that gives the council the opportunity to measure the ROI of the expansion plan. The proposal is directed toward addressing the operational needs of the council, not the capital needs. Potential future investment (2020) consists of a second major gift officer to cultivate rank-and-file Scouters, and a final major gifts officer who would work primarily with high-net-worth individuals. Family Scouting Dan Templar presented on a potential new pilot program. Cradle of Liberty Council Boy Scouts of America It is widely known that some Cub Scout Packs throughout the country have girls participating in either a formal or informal manner. Mike Surbaugh, Chief Scout Executive, and Randall Stephenson, National Council President, believe that the BSA needs to consider incorporating girls. Council leadership is in the process of seeking out feedback from local Scouters: “What do we think about girls in Scouting?” The meeting adjourned at 4:45pm. Respectfully submitted, Daniel A. Templar Scout Executive Approved:____________________________________________ James M. Papada III, Council President Welcome — new board member Ed Tryon District Chair—Continental District Ed has been involved in Scouting since his son Jay came home with a handout from a boy talk 15 years ago. He and his wife Alicia have worked on various items for their units, the District and the Council. Ed has been a Cub Scout Den Leader for Packs 591 and 170, a Unit Commissioner and an Assistant Scoutmaster for Troop 79 in Palm, PA. Ed has raised funds for the annual Cradle of Liberty Gala and “Good Scout” awards. A father of 3 boys, Jay, 23, is an Eagle Scout and went to the 2010 National Jamboree and high adventure canoeing at Sabattis and to Philmont. Tom, 19, is an Order of the Arrow member, a former Chapter Chief, and is the dining hall Steward at Rodney Scout Reservation. Ben is 17 and enjoyed scouting until baseball became his primary focus. He is a catcher for the Perkiomen Post American Legion baseball team. Alicia and Ed have been married for 30 years. Alicia is a former den leader, Assistant Scoutmaster, Council and District Cub Scouting training chair, an Order of the Arrow member, attended Wood Badge and has received a the District Award of Merit and the council Silver Beaver Award.
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