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Executive Board Meeting Wednesday, October 19, 2016 Courtyard Philadelphia City Line, Philadelphia, PA 7:45Am Breakfast | 8:00Am Meeting

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Executive Board Meeting Wednesday, October 19, 2016 Courtyard Philadelphia City Line, Philadelphia, PA 7:45Am Breakfast | 8:00Am Meeting Cradle of Liberty Council Boy Scouts of America Executive Board Meeting Wednesday, October 19, 2016 Courtyard Philadelphia City Line, Philadelphia, PA 7:45am Breakfast | 8:00am Meeting - Agenda - I. Welcome Jim Papada Council President II. Approval of Minutes Jim Papada III. Treasurer’s Report Bob Lux Council Treasurer IV. Brief Review of Committee Submitted Reports Commissioner’s Report Chuck Bolger Council Commissioner Development Report Al Boris Development Chair District Operations Report Torpey White District Operations Chair Governance Report Sandy Girifalco Governance Chair Marketing Report David Lipson Marketing Chair Membership Report Mark Chilutti Membership Chair Program Report Patrick Brala Program Chair Strategic Plan Report Dan Templar Scout Executive V. Impact Topic: Capital Campaign Chris Tomlin Feasibility Study Presentation Deputy Scout Executive Don Kligerman Fairmount Ventures VI. Scout Executive’s Remarks Dan Templar VII. Closing Comments Jim Papada - Adjourn - Next Meeting: Wednesday, December 14, 2016 7:45am Breakfast | 8:00am Meeting Courtyard Philadelphia City Avenue (formerly Crowne Plaza) 4100 Presidential Blvd., Philadelphia, PA 19131 Cradle of Liberty Council Boy Scouts of America Executive Board Meeting Saturday, September 24, 2016 Camp Garrison at Musser Scout Reservation, Pennsburg, PA - Minutes - Board Members Present: Steve Bohner, Bob Booth, Chuck Bolger, Patrick Brala, David Chan, Mark Chilutti, Lewis Cyr, Greg DeShields, Steve Elliott, Chuck Kropac, Tom Leidy, Paul Lima, David Lipson, Walt Livingston, Bob Lux, Jim McHale, Jim Papada, Steve Perrone, David Sirken, Scott Storrer, Sherry Sutton, Ed Tryon, Brian Wallace, Peter Walts, Torpey White. Guests Present: Mark Hassenplug, Development Committee Member; Barry Kauffmann, Council Activities Chair. Staff Present: Veronica Coyle, John Kelemen, Michael Oehmke, Greg Osborn, Felicia Phillips, Mark Saxon, Dan Templar, Chris Tomlin, Aaron Yancey. The meeting was called to order at 8:05am. Jim Papada, Council President, introduced Barry Kauffmann, Council Activities Chair, who welcomed the board to “Musser Madness”, the 100th Anniversary Celebration of Musser Scout Reservation. Chuck Bolger, Council Commissioner, delivered the invocation. Action Items: The minutes from the May 11 Executive Committee Meeting and the September 7 Executive Committee Meeting were approved on a motion by Mark Chilutti, seconded by David Chan, and carried unanimously. The induction of Ed Tryon as a member of the Executive Board as Continental District Chair was approved on a motion by Chuck Bolger, seconded by Mark Chilutti, and carried unanimously. The 2015 Audit Report and the July Financial Statements were approved on a motion by Chuck Bolger, seconded by Sandy Girifalco, and carried unanimously. Audit Report Bob Lux, Council Treasurer, delivered a report on the 2015 Audited Financial Statements. The audit is performed by the accounting firm of Kreischer Miller. The 2015 audit results were very favorable, consistent with previous years. There were no audit adjustments identified by the audit. There was one uncorrected misstatement regarding the council’s reserves for uncollectable pledges. The audit did not encounter any issues related to governance or unusual transactions. There is a concentration of credit risk, as the council maintains cash deposits and investments at banks in excess of the FDIC limit, but these are strong banks. It is the council’s intention to leverage these funds over time. Cradle of Liberty Council Boy Scouts of America Treasurer’s Report Bob Lux, Council Treasurer, delivered a report on the July Financial Statements. Through the month ending July 31, 2016, the council reported a surplus of $275,112 against a budgeted surplus of $84,577, for a favorable variance to the budget of $190,535. The current year-end forecast is a surplus of $95K, but there are plenty of headwinds that will need to be addressed before the end of the year: o Revenue: . Friends of Scouting (FOS) continues to decline. All remaining special events need to reach their fund raising goals. The popcorn sale seems to be going well so far, but will need to offset a $25K shortfall from the camp card sale. Net camping revenue is down from previous years. o Expenses: . The council won’t have the same opportunities as past years to save on expenses. o The forecast could swing as much as $200K either way, but the council will be able to offset any losses with the remaining funds from the Psalm 103 gift. Currently, only $300K of the $750K gift is recognized, and the remaining $400K will need to be recognized in the operating statement by 12/31/16. The 2017 budget building process is already underway. The council Finance Committee has met twice, and several of the budget sub-committees have also met. The Finance Committee will meet two additional times before the budget is presented to the Executive Committee on November 9, with the expectation that it will be presented to the Executive Board on December 12. o Benchmarks for 2017 include a $75K surplus, the incorporation of elements of the strategic plan that need to be funded including the development team expansion, expenses related to the change in FLSA (overtime rule), and a restriction on expense growth of 2-3%. o The capital budget is currently set for $200K, but may be more if we are able to transfer a surplus in 2016. o Once the 2017 budget is completed, the council has committed to projecting out budgets through 2019, in line with the strategic plan. Commissioner Report Chuck Bolger, Council Commissioner, delivered the Commissioner’s Report. The commissioner core has targeted several areas of improved service to units, including strengthening/streamlining the recharter process, commissioner recognition and commissioner training. The College of Commissioner Science has been combined with the University of Scouting and will be held on November 5. There are currently 116 registered commissioners, with the hope of identifying 20 new commissioners by 2017. Cradle of Liberty Council Boy Scouts of America Community Outreach Peter Walts, Board Member, presented a report on engaging his local community. Board members have unique connections with their respective communities, and they should be leveraged to help highlight the benefits of Scouting and advocate for more Scouting in their community. Scout professionals are trying to interact with school administrators but hit a wall because they aren’t necessarily members of the community. If board members show up to local events (elections, etc.) in uniform they will have an impact. Development Report Mark Hassenplug, Development Committee Member, presented the Development Report. At the September 7 meeting, the Executive Committee authorized the expansion of the internal development team, to further the objectives set forth in the strategic plan. o Three positions – Alumni Relations Major Gift Officer, Director of Foundation Relations, and Research Analyst – are currently being advertised. o $165K in increases to development revenue projections have been incorporated into the 2017 draft budget. o The return on investment of these new positions will be monitored closely by both the Development Committee and Finance Committee. The council has successfully transitioned from ScoutNet to Blackbaud CRM, a new relationship management tool. o The council incurs no cost with this new program. o The platform will support enhanced record keeping and relationship management. The development team has successfully recruited all of its fall honorees, and will be hosting all planned special events for the first year in recent history. The council recently received a $10K gift from the family of Conrad Fruehan, a formal COL professional, that will support the Webelos crossover challenge at the upcoming Philadelphia Encampment. District Operations Report Torpey White, District Operations Chair, delivered the District Operations Report. The Conestoga and Triune districts are partnering up to lead a service project to clean up Mt. Moriah Cemetery, which borders Philadelphia and Delaware Counties. The event will take place on October 22. Governance Report Sandy Girifalco, Governance Chair, delivered the Governance Report. The committee is in the process of revising the council’s articles of incorporation. There are also new bylaws in the works that are being revised to both comply with national requirements and satisfy the council. The council is also creating a policy to deal with risk. Cradle of Liberty Council Boy Scouts of America Membership Report Mark Chilutii, Membership Chair, delivered the Membership Report. Over the summer, Mark hosted meetings in each field area to talk about membership plans. There were great ideas that came out of these meetings, as well as some unique issues. The objective is to have a district-led and council- supported membership campaign. The council has experienced membership growth in September for the first time in three years. This is the result of strong performances in some districts, and there are others with opportunities for future growth. The membership committee is an engaged committee, with staff and volunteers working as partners, and is starting to see success. Program Report Pat Brala, Program Chair, delivered the Program Report. The program team is working on several different initiatives that were set forth in the strategic plan. o Activity inventory by district: there are great events at the district level, and the council
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